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Please ask for: Fiona Harbord Telephone: 01482 613154 Fax: 01482 614804 Email: [email protected] Text phone: 01482 300349 Date: Wednesday, 08 January 2020 Dear Councillor, Finance and Value for Money Overview and Scrutiny Commission The next meeting of the Finance and Value for Money Overview and Scrutiny Commission will be held at 13:00 on Friday, 17 January 2020 in Room 77 . The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Scrutiny Officer for the Town Clerk Town Clerk Services, Hull City Council, The Guildhall, Alfred Gelder Street, Hull, HU1 2AA www.hullcc.gov.uk Tel: 01482 300300 Page 1 of 142 Finance and VFM OSC To: Membership: Councillors Abbott, Bell, Bridges (DC), Burton, Healand, Herrera-Richmond, Matthews, Nicola (C), Ross, Singh Officers: David Bell, Director of Finance and Transformation Fiona Harbord, Scrutiny Officer (x5) Portfolio Holders: Councillor Lunn, Portfolio Holder for Adult Services and Public Health Councillor Pantelakis, Portfolio Holder for Corporate Services Councillor Webster, Portfolio Holder for Finance and Transformation For Information: Councillor Chaytor, Chair of Overview and Scrutiny Management Committee Reference Library (Public Set) Page 2 of 142 Finance and Value for Money Overview and Scrutiny Commission 13:00 on Friday, 17 January 2020 Room 77 A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. (Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the Meeting Held 22 November 2019 5 - 20 To approve the minutes as a true record. NON-EXEMPT ITEMS 4 Director of Finance & Transformation Presentation To update the Commission on any service, policy or strategy developments that fall within the remit of the Commission. 5 Revenue Budget Monitoring 2019-20 – Third Formal Report 21 - 46 To update Members on the revenue budget monitoring position as at Period 7, to report on the progress of savings for Service Areas and provide explanations for variations from the agreed savings. 6 2019/20 Capital Monitoring – Third Formal Report 47 - 76 To provide an updated overview of progress against budget and planned activity for the 2019/20 capital programme. Page 3 of 142 7 Proposed Pre-payment of Employer Pension Fund 77 - 82 Contributions to the East Riding Pension Fund To consider a report seeking Cabinet Approval for prepayments of the estimated employer’s contributions payable by the Council to the East Riding Pension Fund for the period 1/4/2020 to 31/3/2023. 8 Highways Capital Programme 83 - 88 To provide a summary of delivery against the highway capital programme for years 2017/18, 2018/19 and 2019/20, and set out the high level proposal for 2020/21. 9 Consideration of a Revised Model for the Delivery of Social 89 - 142 Value To update the Commission on the procurement revised model for the delivery of social value. EXEMPT ITEMS Page 4 of 142 Finance and Value for Money Overview and Scrutiny Commission 9.30am – 11.40am, Friday, 22 November 2019, Room 77, The Guildhall, Alfred Gelder Street, Hull, HU1 2AA Present: Councillors Abbott, Bell, Bridges, Burton, Healand, Herrera-Richmond, Matthews, Nicola (Chair) and Ross. In attendance D. Bell (Director of Finance and Transformation) M. Armstrong (Accounting & Control Manager) Minute 56 P. Chadwick (Senior Project Manager, Property and Assets) Minutes 58 & 59 N. Daynes (Head of Adults Commissioning and Procurement) Minutes 60 & 61 F. Fitzpatrick (Assistant Director Safeguarding) Minute 62 N. Howbridge (Assistant Director Property and Assets) Minute 64 F. Harbord (Scrutiny Officer) Apologies: Apologies were received from Councillor Singh. 53 MARK ARMSTRONG Page 5 of 142 The Chair of the Commission paid tribute to Mark Armstrong, the former Assistant City Treasurer, who had sadly passed away. She advised that Mark had attended the Finance and Value for Money Overview and Scrutiny Commission meetings on many occasions. Councillor Bell expressed her shock at his passing, commenting that he had been very supportive of the Liberal Democrat group in regard to financial matters and that he was a lovely man. Condolences were sent to Mark’s family and friends. Recommendations: Reasons for Recommendations: N/A N/A Minute Action to be Taken by Number 54 DECLARATIONS OF INTEREST There were no declarations of personal interest made in regard to the following agenda items. Recommendations: Reasons for Recommendations: N/A N/A Minute Action to be Taken by Number Page 6 of 142 55 a) N/A MINUTES OF THE MEETING HELD 25 OCTOBER 2019 The Scrutiny Officer submitted the minutes from the meeting of Friday, 25 October, 2019 for consideration and approval. Recommendations: Reasons for Recommendations: a) That the minutes of the meeting of the Commission held a) N/A. on Friday, 25 October, 2019, having been printed and circulated, be taken as read and correctly recorded. Minute Action to be Taken by Number 56 a) N/A DIRECTOR OF FINANCE AND TRANSFORMATION PRESENTATION D. Bell (Director of Finance and Transformation) updated the Commission on any service, policy or strategy developments that fell within the remit of the Commission. The Director advised that the majority of what would have been covered within his presentation would be discussed under the Medium Term Financial Plan item that was to follow. He informed the Commission that: i. On a general level, there was an election looming, which was impacting on the planning of the authority’s budgets. ii. The Financial Statement that usually took place in December seemed unlikely to be until after Christmas. iii. The Chancellor’s spending round gave an indication of changes to Government funding. Page 7 of 142 iv. Ordinarily a Budget would have taken place, leading in to a settlement, but this had not happened. v. There was nothing to plan with, whichever Government was in power, and it was presumed that following the election it would be too late to make major changes to what had been announced in the spending round. vi. There was a legal requirement to set the Council Tax by the 10 th March. vii. The authority was being encouraged to carry on as normal, but there was a heightened degree of uncertainty. The Commission discussed whether anything more was known about the potential impact of Brexit on the City; that the Council had some funds for addressing the issues resulting from Brexit, but had the delays resulted in costs to the Council already. The Director advised the Commission that the Council still had five to six hundred thousand pounds of the fund remaining, so the delays had not had an impact on Council funds; that the main impact was expected to be on the City’s economy and businesses; and, that preparations had been stood down in anticipation of the general election, but if Brexit did not occur in January then the preparations would be ramped up. Recommendations: Reasons for Recommendations: Agreed: a) That the presentation is noted. a) N/A Minute Action to be Taken by Number 57 a) N/A MEDIUM TERM FINANCIAL PLAN, HOUSING REVENUE b) David Bell ACCOUNT, AND CAPITAL PROGRAMME – UPDATE AND c) David Bell PROPOSALS FOR CONSULTATION Page 8 of 142 D. Bell (Director of Finance and Transformation) attended the Commission to update Members on the latest expectations informing the Medium Term Financial Plan (MTFP), Housing Revenue Account (HRA), and the Capital Programme for the period 2020/21 to 2022/23. The Director, referring to the table on page 25 of 206, advised of: i. The planned deficit at July 2019 of £7m. ii. The areas of overspend, including Children and Young Peoples Services and Pay Award, and the underspend expected within Public Health, and increased income from Fees & Charges. iii. The MRP Policy was to be brought in line with PFI and would result in a £5m reduction in spending. iv. It would be assumed that inflation would increase. v. There was a need to plan for a deficit, especially for the years following 2020/21. The Commission discussed: i. The increased issue of not knowing how much CYPS would be given by Government; whether the £3.5m under “Further 19/20 Social Care demand pressures” would be received each year; and, that this sum would be carried across years. ii. That at some point Council needed to make decisions and revisit the budget of Adult Social Care so that the demand pressure was not continued. iii. Whether the Change in MRP Policy would definitely decrease payments by £5m. iv. The need for more detailed information to be supplied to Budget Scrutiny in regard to budgets and spending against them. v. With reference to point 6.1, the need for reassurance about the grant funding assumptions and more detail regarding the budget shortfall. The Director advised that there would be more detail in the Budget papers; and, that Appendix 2 demonstrated the slow advance planning that would take place to review the MTFP up to 2023. Recommendations: Reasons for Recommendations: Agreed: a) That the recommendations detailed at section 2 of the officer a) N/A report are supported. b) To enable members to easily assess the budget figures and b) That the papers produced for the Budget Finance and Value make comparisons with the previous year to see changes to Page 9 of 142 for Money Overview and Scrutiny Commission meeting will budgets and planned spending.

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