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Birmingham City Council Council Business Management Committee

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Birmingham City Council Council Business Management Committee BIRMINGHAM CITY COUNCIL COUNCIL BUSINESS MANAGEMENT COMMITTEE MONDAY, 19 NOVEMBER 2018 AT 14:00 HOURS IN COMMITTEE ROOM 6, COUNCIL HOUSE, VICTORIA SQUARE, BIRMINGHAM, B1 1BB A G E N D A 1 NOTICE OF RECORDING Chairman to advise meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items. 2 DECLARATIONS OF INTERESTS Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting. 3 APOLOGIES To receive any apologies. 4 MINUTES 3 - 6 To confirm and sign the Minutes of the last meeting. 5 DELEGATED AUTHORITY TO CHIEF EXECUTIVE AND CHIEF OFFICERS (CORPORATE DIRECTORS) – AMENDMENT TO THE CONSTITUTION IN RELATION TO PROPERTY Report of the Corporate Director, Economy. Report to follow. 6 REVIEW OF POLLING DISTRICT AND PLACES 7 - 26 Report of the Head of Electoral Services. Page 1 of 78 7 BIRMINGHAM CITY COUNCIL WORKFORCE STRATEGY 2018-2022 27 - 60 Report of the Director of HR 8 THE LORD MAYORALTY FORMULA 61 - 64 Report of the City Solicitor. 9 CITY COUNCIL AND CBM FORWARD PLAN - NOVEMBER 2018 65 - 72 To inform members of forthcoming items for City Council and Council Business Management Committee meeting agendas. 10 COUNCIL AGENDA FOR THE NEXT MEETING 73 - 76 To consider the Council agenda for the next meeting. For information the order of Notices of Motion at this meeting will belabor, Conservative and Liberal Democrat. 11 OTHER URGENT BUSINESS To consider any items of business by reason of special circumstances (to be specified) that in the opinion of the Chairman are matters of urgency. 11A DISPENSATION FOR NON-ATTENDANCE OF A COUNCILLOR AT 77 - 78 COUNCIL MEETINGS Report of the City Solicitor. 12 AUTHORITY TO CHAIRMAN AND OFFICERS Chairman to move:- 'In an urgent situation between meetings, the Chairman jointly with the relevant Chief Officer has authority to act on behalf of the Committee'. Page 2 of 78 BIRMINGHAM CITY COUNCIL Item 4 COUNCIL BUSINESS MANAGEMENT COMMITTEE 22 OCTOBER 2018 MINUTES OF A MEETING OF THE COUNCIL BUSINESS MANAGEMENT COMMITTEE HELD ON MONDAY 22 OCTOBER 2018 AT 1400 HOURS, IN COMMITTEE ROOM 6, THE COUNCIL HOUSE, BIRMINGHAM PRESENT: Councillor Ian Ward in the Chair; Councillors Robert Alden, Kerry Jenkins, Brigid Jones, Gareth Moore, Martin Straker Welds and Mike Ward. ************************************* NOTICE OF RECORDING 2794 The Chair advised the meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items. _______________________________________________________________ DECLARATIONS OF INTEREST 2795 Members were reminded that they must declare all relevant pecuniary and non pecuniary interests relating to any items of business to be discussed at this meeting. If a pecuniary interest was declared a Member must not speak or take part in that agenda item. Any declarations would be recorded in the minutes of the meeting. _______________________________________________________________ APOLOGIES 2796 No apologies for non-attendance were received. _______________________________________________________________ MINUTES As a matter arising from the minutes of the last meeting, Councillor Robert Alden, referring to Minute No. 2791, queried whether the money from the consultants who had given poor advice had been recouped and whether they been given further work from the Council. Kate Charlton, City Solicitor, indicated that she did not have the details to hand but could confirm that the company had not received any further work relating to governance issues from the City Council since the previous advice. The Chair concurred with that position. Councillor Mike Ward referring to the paragraph attributed to him on page 5 of 38 indicated that he had also said that he would not want good people to be Page 3 of 78 497 Council Business Management Committee – 22 October 2018 deterred from being a or becoming a Councillor because of a lack of IT skills and he wished the minutes be amended to reflect that. The Chair indicated that any Members having difficulty using IT in the ‘paperless’ environment perhaps because of medical issues would considered for a different approach on a case by case basis. 2797 That, subject to the above amendment, the Minutes of the last meeting held on 22 August 2018 were confirmed and signed by the Chair. ______________________________________________________________ APPOINTMENTS The Chair drew Member’s attention to the recommendation set out on the agenda which was agreed. Councillor Mike Ward proposed and it was agreed that Councillor Baber Baz be appointed to the Education Awards (Review) Sub-Committee in place of himself for the remainder of the 2018/2019 Municipal Year. Emma Williamson, Head of Scrutiny Services, in respect of the Independent Remuneration Panel, indicated that Honorary Alderman Fergus Robinson was the Conservative nominee and she requested that the Committee note that and agreed for the appointment to be reported to City Council. That was agreed. 2798 RESOLVED:- (i) That Councillor Alex Yip be appointed to the Education Awards (Review) Sub-Committee in place of Councillor Matt Bennett for the remainder of the 2018/2019 Municipal Year; (ii) that Councillor Baber Baz be appointed to the Education Awards (Review) Sub-Committee in place of Councillor Mike Ward for the remainder of the 2018/2019 Municipal Year; and (iii) that the Council Business Management Committee recommends to City Council that the following person be appointed to the Independent Remuneration Panel as follows: Appointee Term of Office Hon. Alderman 14 September 2018 – 14 New appointment Fergus Robinson September 2022 ______________________________________________________________ OVERSEAS TRAVEL AND INWARD DELEGATIONS FROM ABROAD The following report of the Chief Operating Officer - Strategic Services was submitted:- (See document No 1) Lloyd Broad, Head of European Affairs, made introductory comments relating to the report and in response to comments from Councillor Robert Alden indicated that he was not aware ofPage any of 4 theof 78 visits being within the 4 weeks’ notice but 498 Council Business Management Committee – 22 October 2018 agreed that the urgency and reasons of such visits would be highlighted in future reports. In respect of the reference to Finance and Governance by some visits he explained that this was the paying Directorate. Referring to the final bullet point on page 20 of 38, Councillor Robert Alden requested more detail relating to the number of meetings held. Lloyd Broad undertook to email the details of the number and nature of the meetings to Members of the Committee. In response to another observation by Councillor Robert Alden he undertook to correct typos on page 24 of 38 in future reports. 2799 RESOLVED:- (i) That approved Member and officer overseas travel be noted; (ii) that the details of inward delegations from abroad be noted; and (iii) that it be noted that with effect from 19 January 2016 authority for foreign travel by City Council Members and officers will only be granted when 4weeks’ notice has been given. Visits proposed with less than 4 weeks, notice will be refused unless under EXCEPTIONAL CIRCUMSTANCES which will require written documentation and an extremely robust reason for travel. ______________________________________________________________ CITY COUNCIL AND CBM FORWARD PLAN The following City Council and CBM Forward Plan was submitted:- (See document No 2) Councillor Robert Alden referred to the investigation into flooding and the production of a Section 19 report and queried whether Ward Councillors had been asked to provide details of known flood problems. Emma Williamson, Head of Scrutiny, undertook to contact relevant officer relating to that query. 2800 RESOLVED:- That the City Council and CBM Forward Plan be noted. _______________________________________________________________ COUNCIL AGENDA FOR THE NEXT MEETING The following draft agenda was submitted:- (See document No 3) During a discussion it was agreed to allocate 60 minutes to agenda item 9 and therefore the meeting would finish at 1900 hours. 2801 RESOLVED:- That, subject to the above amendments, the draft agenda be noted. ______________________________________________________________ OTHER URGENT BUSINESS Page 5 of 78 499 Council Business Management Committee – 22 October 2018 The Chair was of the opinion that the following item be considered as a matter of urgency in order to expedite consideration thereof and instruct officers to act if necessary. All Birmingham's Children ABC Campaign 2802 Councillor Gareth Moore indicated that he believed that all Councillors had received an email from the above charity. He had concerns as to whether they had permission to use the Council’s Coat of Arms and were officially supported by the City Council and the Children’s Trust. It was noted that the email was as series of demands. Kate Charlton, City Solicitor, undertook to investigate Councillor Moore’s queries. ______________________________________________________________ AUTHORITY TO CHAIR AND OFFICERS 2803 RESOLVED:- That in an urgent situation between meetings the Chair, jointly with the relevant Chief Officer, has authority to act on behalf of the Committee. _______________________________________________________________
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