Nalco 8102 Plus to the Nalco Company at an Amount to to Exceed $19,577

City of Cañon City

City Council Chambers, 128 Main Street – Cañon City, CO 81215-1460 719-269-9011 www.canoncity.org

REGULAR CITY COUNCIL MEETING January 6, 2020 6:00 p.m. AGENDA

1. CALL TO ORDER: City Council Chambers, City Hall

2. ROLL CALL: COUNCIL MEMBERS COCHRAN, GONZALES, HAMRICK, JAQUEZ, MEISNER, TURNER, MAYOR PRO TEM SMITH, MAYOR TROUTMAN

3. INVOCATION:

4. PLEDGE OF ALLEGIANCE:

5. SWEARING IN OF NEWLY ELECTED MAYOR AND COUNCIL MEMBERS:

A. Mayor Troutman will call forward the following:

i. Tim Dennehy, City Council Member

ii. Jim Meisner, City Council Member

iii. Mandy Reed, City Council Member

iv. Brandon Smith, City Council Member

v. Ashley Smith, Mayor

6. Thank outgoing City Council Members for their service and excuse from the dais:

A. Amanda Cochran, City Council Member

B. Kaitlin Turner, City Council Member

C. Preston Troutman, Mayor

Please contact the City Clerk if special accommodation or assistance is necessary. Advance notice of 7 days is required. 7. Mayor Smith assumes the Chair:

A. Nomination Request for Mayor Pro Tem

B. Seat Mayor Pro Tem

8. CITIZENS REQUEST TO SPEAK TO THE CITY COUNCIL: Resolution No. 9, Series 2018, adopted Rules of Procedures for the City Council, staff, and the public. Public comments are received after the opening ceremonies under the heading “Citizens Request to Speak to the City Council.” If you wish to address the City Council, please complete a Request to Speak form available by the meeting room door and submit it to the City Clerk prior to the meeting being called to order. Copies of the policy and form are available in the City Clerk’s office and posted on the City of Cañon City website.

9. COUNCIL MEMBER ANNOUNCEMENTS 10.CONSENT AGENDA All matters listed on the Consent Agenda are considered routine and will be approved with one motion. Documents are approved substantially as drafted. There will be no separate discussion of these items unless a City Council Member or citizen so requests, in which case the items may be removed from the Consent Agenda and considered separately, at the discretion of City Council.

A. Approval of Minutes for Regular City Council Meeting December 16, 2019; General Government II December 11, 2019; and Special City Council Meeting December 18, 2019.

B. By acclamation, the Mayor appoints the following people to the listed committees:

i. Black Hills Negotiating: Council Member Hamrick and Council Member B. Smith ii. Colorado Department of Transportation Regional Transportation: Council Member Jaquez iii. Chamber of Commerce: Council Member Dennehy iv. Colorado Municipal League Policy: Council Member Hamrick v. Community Outreach (Federal Prison): Mayor Smith vi. Community Agencies: Council Member Meisner, Council Member Gonzales, and Council Member Reed vii. Contract Negotiating: Council Member Meisner and Council Member Reed. viii. Ditch Board: Mayor Smith ix. Employees’ Pension Plan: Mayor Smith x. Fremont Planning Commission: Council Member Hamrick xi. Fremont County Tourism Commission: Council Member Gonzales xii. Fremont County Weed Board: Streets Superintendent Falgien xiii. Fremont Economic Development Corporation: Mayor Smith xiv. General Government: Council Member Hamrick REGULAR AGENDA 2 January 6, 2020 Unless otherwise indicated, formal Council action may be taken on any item listed on or added to this agenda. xv. GIS Authority Board: Council Member Jaquez xvi. Gold Belt Tour: Council Member Reed xvii. Library/Museum Advisory: Council Member B. Smith xviii. Planning Commission: Council Member B. Smith xix. Vision: Mayor Smith xx. Pueblo Community College Advisory: Council Member B. Smith xxi. Watershed: Mayor Smith xxii. Regional Communication: Council Member Hamrick

C. Authorize the Extension of Bids 13-17 Solid Waste Removal Services, 14-17 Landfill Disposal Site, and 15-17 Septic Tank and Vault Toilet Pumping to Twin Enviro Services.

D. Authorize the Extension of Bid 42-17 Crack & Chip Seal to A-1 Chipseal Co.

E. Authorize the Extension of Bid 06-18 Janitorial Service to The Clean Company.

F. Authorize the Extension of Bid 30-18 Lawn Maintenance Services to Yard Crafters, LLC.

G. Award Bid 02-20 Aggregate to The Aggregate Source in an amount not to exceed $82,000.

H. Award Bid 03-20 Asphalt to Martin Marietta and Kiewit in an amount not to exceed $60,000.

I. Award Bid 04-20 Concrete to Fremont Paving & Redi Mix in an amount not to exceed $53,000.

J. Award Bid 05-20 Flowfill to Fremont Paving & Redi Mix in an amount not to exceed $16,500.

K. Award Bid 06-20 Traffic Control Signs to Custom Products Corporation of Jackson, MS, in an amount not to exceed $30,000.

L. Award Bid 07-20 Chlorine to DPC Industries in an amount not to exceed $20,000.

M. Award Bid 08-20 Aluminum Sulfate to Chemtrade Chemicals US LLC in an amount not to exceed $75,000.

N. Award Bid 09-20 Nalco 8102 Plus to The Nalco Company at an amount to to exceed $19,577.

O. Authorize the job description for Sr. Arborist Technician.

REGULAR AGENDA 3 January 6, 2020 Unless otherwise indicated, formal Council action may be taken on any item listed on or added to this agenda. P. Authorize the City Administrator to sign an engagement letter for the 2A Street Improvement Fund Audit Contract in an amount not to exceed $3,000.

Q. Authorize the Mayor to sign the 2019 Audit engagement letter with Hinkle & Company PC in an amount not to exceed $21,000.

R. Authorize the Mayor to sign a contract with ZIA Rides, aka Mountain Bike Southwest LLC, for a Mountain Bike Event in Royal Gorge Park on Saturday, May 16, 2020.

S. Approve change in job description/title for Economic Development Manager.

T. Receive and File the List of Bills.

END CONSENT

11. ADMINISTRATOR’S REPORT:

DISCUSSION:

12. Consideration and adoption, by title only, of RESOUTION 1, SERIES 2020 entitled: A RESOLUTION DESIGNATING THE PUBLIC PLACE FOR POSTING NOTICES PURSUANT TO C.R.S. § 24-6-402(2)(c)

13. Consideration and adoption, by title only, of RESOLUTION 2, SERIES 2020 entitled: A RESOLUTION

ADJOURN:

Posted pursuant to Municipal Code on December 23, 2019 Cindy Foster Owens, City Clerk

REGULAR AGENDA 4 January 6, 2020 Unless otherwise indicated, formal Council action may be taken on any item listed on or added to this agenda.

City of Canon City

City Council Chambers, 128 Main Street- Canon City, CO 81215-1460 719-269-9011 www.canoncity.org

REGULAR CITY COUNCIL MEETING December 16, 2019 6:00 p.m. MINUTES

CALL TO ORDER: The meeting was called to order at 6:00 p.m.

ROLL CALL:

PRESENT ABSENT Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro TernSmith X Mayor Preston Troutman X

ALSO PRESENT: Acting City Administrator Ryan Stevens, City Attorney Corey Hoffmann, Finance Director Tammy Nordyke, City Clerk Cindy Foster Owens and Department Staff

INVOCATION: The invocation was led by Isaac Griffin with Young Life Church.

PLEDGE OF ALLEGIANCE: Mayor Troutman led the assembly in the Pledge of Allegiance.

CITIZENS REQUEST TO SPEAK TO THE CITY COUNCIL:

None received.

COUNCIL MEMBER ANNOUNCEMENTS

Announcements received.

Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php RECOGNITIONS AND PROCLAMATIONS

Outstanding Volunteer Service at the Royal Gorge Regional Museum and History Center: Loretta Bailey

Lisa Studts, Museum Director, spoke.

Loretta Bailey, volunteer, spoke.

CONSENT AGENDA

MOTION: On motion by Council Member Meisner and second by Council Member Gonzales, the City Council approved the Agenda and Consent Agenda by roll call vote of those present.

Approved Minutes for Regular City Council Meeting December 2, 2019; General Government Meeting December 4, 2019; and Special City Council Meeting December 2, 2019, December 6, 2019 and December 10, 2019.

Accepted Resignation of Brandon Smith from Planning Commission.

Authorized Reappointment of Randy Smith and Elaine Green to the Board of Adjustment to terms ending on December 31, 2022.

Awarded Bid 56-19 Police Annex Remodel- 1145 Ohio-Phase 1 to Leck Construction Inc. of Canon City, CO, in an amount not to exceed $344,544.60.

Awarded Bid 61-19 Debris Body Inlet Assy to Williams Equipment, LLC. of Henderson, Colorado, in an amount not to exceed $6,919.88.

Authorized the Mayor to sign an extension to the 2019 Colorado Jeep Tours Contract for 2020.

Authorized the Mayor to execute an agreement with the Chamber of Commerce for tourism Services in 2020 at a cost of $31,000.

Kristina Webb, Chamber of Commerce Director, spoke.

Authorized the Mayor to sign a letter of support for Solvista Health.

Approved the new Grant Writer Position.

Received and Filed the 2019 Certificate of Election Official Results.

Monthly Budget Summary.

Received and Filed the List of Bills. END CONSENT 2 Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php ADMINISTRATOR'S REPORT:

Report received.

DISCUSSION:

Consideration and adoption, by title only, of RESOUTION 26, SERIES 2019 entitled: A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2019 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF CANON CITY, COLORADO, FOR THE 2020 BUDGET YEAR.

Topic discussed.

MOTION: On motion by Mayor Pro Tern Smith and second by Council Member Hamrick, the City Council adopted by title only RESOLUTION 26, SERIES 2019, entitled, A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2019 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF CANON CITY, COLORADO, FOR THE 2020 BUDGET YEAR.

ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

Second Reading and Adoption, by title only, of ORDINANCE 33, SERIES 2019, entitled: AN ORDINANCE OF THE CITY OF CANON CITY AMENDING VARIOUS SECTIONS OF TITLE 21 ADDING DEFINITIONS CONCERNING RESIDENTIAL, NONRESIDENTIAL AND MIXED USE STRUCTURES AND FURTHER CLARIFYING THE PERMITTED USES WITH THE FLOODWAY.

Topic discussed.

MOTION: On motion by Mayor Pro Tern Smith and second by Council Member Gonzales, the City Council adopted by title only ORDINANCE 33, SERIES 2019, entitled, AN ORDINANCE OF THE CITY OF CANON CITY AMENDING VARIOUS SECTIONS OF TITLE 21 ADDING DEFINITIONS CONCERNING RESIDENTIAL, NONRESIDENTIAL AND MIXED USE STRUCTURES AND FURTHER CLARIFYING THE PERMITTED USES WITH THE FLOODWAY.

3 Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

Second Reading and Adoption, by title only, of ORDINANCE 34, SERIES 2019, entitled: AN ORDINANCE REZONING CERTAIN REAL PROPERTY WITHIN THE CITY OF CANON CITY, COLORADO.

MOTION: On motion by Council Member Gonzales second by Council Member Hamrick, the City Council adopted by title only ORDINANCE 34, SERIES 2019, entitled, AN ORDINANCE REZONING CERTAIN REAL PROPERTY WITHIN THE CITY OF CANON CITY, COLORADO.

ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

Second Reading and Adoption, by title only, of ORDINANCE 35, SERIES 2019, entitled: AN ORDINANCE OF THE CITY OF CANON CITY AMENDING CHAPTER 16.04 OF THE CANON CITY MUNICIPAL CODE CONCERNING ANNEXATION POLICIES AND PROCEDURES.

Topic discussed.

4 Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php MOTION: On motion by Council Member Hamrick second by Council Member Gonzales, the City Council adopted by title only ORDINANCE 35, SERIES 2019, entitled, AN ORDINANCE OF THE CITY OF CANON CITY AMENDING CHAPTER 16.04 OF THE CANON CITY MUNICIPAL CODE CONCERNING ANNEXATION POLICIES AND PROCEDURES.

ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

Recreation/Aquatics Center Project:

Topic discussed.

Kyle Horne, Canon City Area Recreation and Park District Director, Karen Sartori, Citizen Committee for REC Chair, and Daniel Staffa, Citizen Committee for REC member, spoke.

MOTION: On motion by Council Member Gonzales and second by Council Member Turner, the City Council approved moving forward with Barker Rinker Seacat (BRS) to conduct a next steps analysis for the recreation/aquatics center project at a cost of $20,000.

ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

MOTION: On motion by Council Member Meisner and second by Council Member Hamrick, the City Council adjourned to Executive Session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), specifically consultation with the City Attorney regarding direction in negotiations at 7: 17 p.m.

5 Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

EXECUTIVE SESSION:

Executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), specifically consultation with the City Attorney regarding direction in negotiations.

ROLL CALL:

ALSO PRESENT: City Attorney Corey Hoffmann and Council Elect Mandy Reed.

ADJOURN: The meeting adjourned at 8:00 p.m.

Mayor Ashley Smith Attest:

Cindy Foster Owens, City Clerk

6 Regular City Council Meeting December 16, 2019 All meetings are televised. To view the meeting please follow the link below: http://www.canoncity.org/departments/2019 city council agendas and packets with video.php City of Canon City

City Council Chambers, 128 Main Street- Canon City, CO 81215-1460 719-269-9011 www.canoncity.org

GENERAL GOVERNMENT II COMMITTEE MEETING December 11, 2019 6:00 p.m. MINUTES CALL TO ORDER: The meeting was called to order at 6:00 p.m.

ROLL CALL: PRESENT ABSENT

Council Member Cochran X

Council Member Gonzales X

Council Member Hamrick X

Council Member Jaquez X

Council Member Meisner X

Council Member Turner X

Mayor Pro Tern Smith X

Mayor Preston Troutman X

ALSO PRESENT: Acting City Administrator Ryan Stevens and City Clerk Cindy Foster Owens

DISCUSSION:

Director Update: City Clerk, Cindy Foster Owens

Meeting adjourned to Executive Session at 6:20 p.m.

EXECUTIVE SESSION:

1 General Government Meeting December 11, 2019 ROLL CALL: PRESENT ABSENT

Council Member Cochran X

Council Member Gonzales X

Council Member Hamrick X

Council Member Jaquez X

Council Member Meisner X

Council Member Turner X

Mayor Pro Tern Smith X

Mayor Preston Troutman X

ALSO PRESENT: Acting City Administrator Ryan Stevens, City Attorney Kathryn Sellars, Council Elect Tim Dennehy, Council Elect Mandy Reed, and City Staff.

Executive Session to consider the purchase, acquisition, lease, transfer, or sale of real, personal or other property, pursuant to C.R.S. § 24-6-402(4)(a), specifically the donation of property to the City.

Erik William and Paul Newman, Legacy Lands, spoke.

Executive Session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), specifically consultation with the City Attorney regarding direction in negotiations.

ADJOURN The meeting was adjourned at 8:06 p.m.

Mayor Ashley Smith

Attest:

Cindy Foster Owens, City Clerk

2 General Government Meeting December 11, 2019 City of Ca.ion City

P.O. Box 1460-128 Main Street- Caffon City, CO 81215-1460

SPECIAL CITY COUNCIL MEETING December 18, 2019 6:00 p.m. MINUTES

CALL TO ORDER: This meeting was called to order at 6:00 p.m.

ROLL CALL:

PRESENT ABSENT

Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X Mayor Preston Troutman X

ALSO PRESENT: Acting City Administrator Ryan Stevens, City Clerk Cindy Foster Owens, and Department Staff.

DISCUSSION:

City Administrator Contract

Topic discussed.

MOTION: On motion by Council Member Gonzales and second by Council Member Meisner, the City Council approved the City Administrator contract for Ryan Stevens.

1 Special City Council Meeting December 18, 2019 ABSENT AYE NAY ABSTAIN Council Member Cochran X Council Member Gonzales X Council Member Hamrick X Council Member Jaquez X Council Member Meisner X Council Member Turner X Mayor Pro Tern Smith X

The meeting adjourned to room A002 for the US Highway 50 West Access Control Plan Project Team Meeting at 6:10 p.m.

US Highway 50 West Access Control Plan Project Team Meeting

Topic discussed.

Jason Nelson and Valerie Sword, Colorado Department of Transportation, spoke.

David Sprague, Atkins, spoke.

ADJOURN: The meeting was adjourned at 8:00 p.m.

Mayor Ashley Smith Attest:

Cindy Foster Owens, City Clerk

2 Special City Council Meeting December 18, 2019

�N0Na��MM�90N£B�R�&�M�rr�s (As of December 2019) Unless otherwise noted, terms expire as indicated or at the beginning of each 2-year Mayoral term of office.

Board of Adiustment-Staff: Patrick Mulready CommunityOutreach (Federal Prison} City Council appointments to three year terms Mayor appointment of City Council Member or Staff

• Herm Lateer (Term expires 12/31/2020) • Ashley Smith, Mayor (researching participation) • Elaine Green (Term expires 12/31/2019) Community Agencies Committee • Gary Clark (Term expires 12/31/2021) Mayoral appointment of City Council Members and Staff • OPEN • Erik Embry (Term expires 12/31/2020) • Jim Meisner, City Council Member • Alternate Randy Smith (Term expires 12/31/2019) • Dolly Gonzales, City Council Member • Alternate Robert Wellott (Term expires 12/31/2020) • Mandy Reed, City Council Member • Ryan Stevens City Administrator BLACK HILLS NEGOTIATING TEAM • Tammy Nordyke Finance Director City Council appointment • Ashley Smith, Mayor • John Hamrick, City Council Member • Brandon Smith, City Council Member Contract Negotiating Committee: Mayor appointment for Appointed Officials' contracts COOT Regional Transportation Committee Mayoral appointments of City Council Members and Staff • Jim Meisner, City Council Member • Frank Jaquez, City Council Member • Mandy Reed, City Council Member • Adam Lancaster, City Engineer • Ryan Stevens, City Administrator (as needed) • City Attorney (as needed) Chamber of Commerce Board Seat for Mayor and City Administrator provided for in Chamber By-Laws Ditch Boards (Deweese-Dye, Hydraulic & South Canon) Mayoral appointment of City Council Member • Ashley Smith, Mayor • Ryan Stevens, City Administrator • Ashley Smith, Mayor • Tim Dennehy City Council Member

Colorado Municipal League Policy Committee Mayoral appointment of Council Member when requested by CML (NOT at start of year)

• John Hamrick, City Council Member a (JJ

1 Employees' Pension Plan Fremont County Weed Board Appointments made as noted Mayoral appointment of City Council Member or Staff

• Ashley Smith, Mayor (Mayoral seat provided for in policy) • Tony Falgien, Staff Member (term expires with new appoint• • Ryan Stevens, City Administrator (Ex-officio - provided for in ment) policy) • Tammy Nordyke, Finance Director (Ex officio - provided for in policy) Fremont Economic Development Corporation (FEDC) • Mike Gunkel (Citizen participant provided for in policy- named by Board Members) Mayor appointment of City Council Member or Staff • Vacant (Elected by employee plan participants) • Ted Dell (Elected by employee plan participants) • Ashley Smith, Mayor • Ivy Morris (Plan Administrator) • Ryan Stevens, Acting Administrator per FEDC Policy Ethics Committee City Council appointments of citizens - two year terms General Government Committee Mayoral appointment of City Council Members • Har~B. "Benny"Johnson • Rex Hoobler • John Hamrick, City Council Member and Chair • Tim Dennehy, City Council Member Fremont County Planning Commission • Dolly Gonzales, City Council Member Mayoral appointment. Appointee serves until County term expires. • Frank Jaquez, City Council Member • John Hamrick (County term expires 12/31/19) • Jim Meisner, City Council Member • Mandy Reed, City Council Member Fremont County Tourism Commission • Brandon Smith, City Council Member Mayoral appointment of City Council Member • Ashley Smith, Mayor • Canon City Council Member Dolly Gonzales • Canon City Chamber Member Kris Webb GIS Authority Board City Council appointment of City Council Member and/or Staff upon contract • County Commissioner Dwayne McFall renewal with GIS Authority • Florence Mayor Pro Tern Paul Villagrana • Frank Jaquez, Council Member • Florence Chamber Member Barna Kasa • Adam Lancaster, City Engineer • Fremont Heritage Commission Member Jim Nelson • Fremont Economic Development Commission Rob Brown Gold Belt Tour Representative Historic Preservation Commission Mayoral appointment of City Representative Mayoral appointment of City Council Member • Mandy Reed, City Council Member • Mike Madone (term expires 12/31 /22) • Jim Nelson (term expires 12/31/2022) • Jason Bruins (term expires 12/31/2021) • Terre Heroux (term expires 12/31/2021) • Rochelle Reiter (term expires 12/31/2020) • Tim Payne (alternate) • Cindy Nordell (alternate)

2 Greenwood Cemetery Committee Public Arts Committee Dissolved Mayoral appointments at recommendation of Committee Members City Council appointments- three-year terms

• Kathy Uhland, Chair • Tim Grabin, Vice-Chair Vision Committee • Carol McNew, Secretary Mayoral appointment of City Council Members • Margaret Storm • Ashley Smith, Mayor • Tom Monaco • Tim Dennehy, City Council Member • Rick Ulrich • Dolly Gonzales, City Council Member • Barbara Hadley • John Hamrick, City Council Member • Greg Clemmons • Frank Jaquez, City Council Member • Peggy Martin • Jim Meisner, City Council Member • Randy Foshee • Mandy Reed, City Council Member • Luise Barton • Brandon Smith, City Council Member

Library/Museum Advisory Board Pueblo Community College Advisory Board City Council appointments at recommendation of Board - three -year terms Mayoral appointment of City Council Member

• Barb Dittmar (Term expiring 12/31/2021) • Brandon Smith, City Council Member • Anne Weekley (Term expiring 12/31/2021) • Sherry Roeber (Term expiring 12/31/2019) Upper AK Water Conservancy District • Liz Babilot (Term expiring 12/31/2019) Mayoral appointment of City Council Member or Staff • Susan Hitt (Term expiring 12/31/2020) • Donette Lacey (Term expiring 12/31/2020) • Bob Hartzman, Water Supervisor • Brandon Hamilton (Term expiring 12/31/202) • Brandon Smith, City Council Member (Term expiring 12/31/2022) Upper Arkansas Watershed Council Mayoral appointment of City Council Member Planning Commission • Ashley Smith City Council appointments - three-year terms

• Gerald Melani, Chairman (Term expires 7/1/2019) Regional Communication • Brian LeDoux (Term expires 7/1/2019) Council appointments when vacancy occurs • Gary Clark, Vice Chairman (Term expires 7/1/2020) • DeeDee Clement (Term expires 7/1/2021) • John Hamrick, Alternate Director • Randy Smith (Term expires 7/1/2019) • Daric Harvey, Director • Paula Sheagley (Term expires 7/1/2021) Regional Recycling • Open (Term expires 7/1/2020) City Council appointment • Brandon Smith, City Council Member •

Cityof Calion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator

PREPARED BY: Rex Brady, Director of Parks

DATE: January 6, 2020

RE: Bids 13-17, 14-17 and 15-17 Extensions - Twin Enviro Services

Bid 13-17 is for solid waste removal services for all City Departments; under the current contract refuse dumpsters and recycling totes supplied by Twin Enviro Services are emptied once per week and upon request when needed. Each department is charged a monthly fee for this service. Not to exceed $3,500.00

Bid 14-17 provides a landfill disposal site for all City Departments; the landfill accepts all forms of trash, construction debris, logs, brush etc. Each City Department is charged by the cubic yard. Not to exceed $2,500.00

Bid 15-17 is for septic tank and vault toilet pumping services for the Parks Department. Twin Enviro Services pumps raw sewage from ten City owned vault toilets on a pre-determined schedule and upon request when needed. Charges are based on vault toilet volume. Vault toilet locations; Red Canyon Park (3), Royal Gorge Park (4), Temple Canyon Park (2), Tunnel Drive Trailhead (1) and Sante Fe Depot (1). Not to exceed $12,000.00

The current agreements allow for one final extension on each of the three contracts. Twin Enviro Services has agreed to extend all three contracts with no price increase for 2020.

Twin Enviro Services has performed well and has been the low bidder or sole bidder for over ten (10) years.

The Parks Department recommends the extension of bids 13-17, 14-17, and 15-17 to Twin Enviro Services of Penrose in the amounts above.

Line item number for all three contract extensions would be 20-200-522-310

RECOMMENDED ACTION:

Authorize the extension of the contracts for bids 13-17, 14-17 and 15-17

IDD City of Calion City P.O. Box 1460-128 Main Street- Canon City, CO 81215-1460 (719) 269-9011- Fax: (719) 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, Acting City Administrator 1 · h' PREPARED BY: Adam Lancaster, City Engineer

DATE: January 6, 2020

RE: Bid #42-17 Extension - Crack & Chip Seal

This project is the annual pavement crack sealing and chip sealing of various City streets. This is the main component of our annual pavement management program. Each year the program treats at least five to seven centerline miles of roadway. The project list for 2020 is still under development.

In 2017 eight contractors were directly contacted, including one local but only two non-local bids were received. The project was awarded to A-1 Chipseal Co. of Denver, CO. The performance of A-1 Chipseal Co. the last two years was outstanding and at times above and beyond what was expected. Their methods and prices allowed us to expand the scope of work for the benefit of our streets.

The current agreement allows for an extension of the contract. The contractor has agreed to hold current pricing.

The Engineering Department recommends the extension of the contract to A-1 Chipseal Co. of Denver, CO in the amount not to exceed $400,000.00. This will be the third and final extension as the project will be re-bid in 2021 per current policy.

The line item number is 10-430-320-931.

RECOMMENDED ACTION:

Authorize the extension of the contract for Bid #42-17 to A-1 Chipseal Co.

ATTACHMENTS:

N/A

Cityof Calion City :::======-- P.O. Box 1460 - 1555 S. f1h Street - Calion City, CO 81215-1460 cell:{719) 371-2135 - {719) 269-9023- Fax: {719) 275-6450

Fleet/Facilities/Streets Department

TO: Mayor and City Council

FROM: Ryan Stevens, Interim City Administrator �.t;•

PREPARED BY: Jim Johnson, Fleet, Streets, Facilities Director

DATE: January 6, 2020

RE: Bid# 06-18 Extension - Janitorial Service

This bid is for janitorial servicesfor eight city facilities.:.

Five bids were received in 2018 and the bid was awarded to The Clean Company, Canon City, Co, the lowest bidder with the amount of $63,228.00.

Section B (6) was amended in the 2019 extension to reflect the sale of 604 S. 9th Street and the acquisition of 1145 Ohio. There was a 3% price increase in the 2019 extension as outlined in Section IV of the contract, which allows an annual increase not to exceed the Denver area Consumer Price Index, which was 3%.

Staff recommends the extension of this contract with an increase of 2. 7% as outlined in section IV of the contract, which allows for an annual increase not to exceed the Denver area Consumer Price Index, which is 2.7%.

This will be the second extension of the original contract, which stated there could be two extensions.

Budget line item 10-410-146-305

RECOMMENDED ACTION: Authorize the extension of Bid# 06-18 to The Clean Company not to exceed $72,500.00.

ATTACHMENTS: Colorado Indicators, Provided by the Finance department. Over-the-year change in the prices paid by urban .Over-the-year changes in the selling prices received by consumers for selected categories producers for selected industries nationwide

ent change in CPI-U, September 12-month percent changes in PPI 2019 4.0 12.0 10.0 2.0 8.0 0.0 6.0 -2.0 4.0 2.0 -4.0 0.0 -6.0 -2.0 -4.0 -8.0 Oct-16 Oct-17 Oct-18 Oct-19 -8.2 -10.0 - - - • General freight trucking - Hospitals All items Food Energy ■Denver area ■U.S. city average - Telecommunications Source: U.S. BLS, Consumer Price Index. Source: U.S. BLS, Producer Price Index.

Average annual spending and percent distribution Average hourly wages for selected occupations for selected categories United Occupation Denver area Average annual expenditures, United States and I I States Denver, 2017-18 Al I occupations $28.57 $24.98 100% Petroleum engineers 79.56 75.18 80%

60% Software developers, applications 50:-98 51.96 40%

20% Civi I engineers 45.32 45.06

0% Denver United States Biological technici.ans 21.10 23.10 ■All other items ■Healthcare I Construction laborers I 18.32 19.40 ■Personal insurance & pensions Food Transportation ■ Reta i I s a I es persons 14.93 13.61 ■Housing · Source: U.S .. BLS, Consumer Expenditure Survey. Source: U.S. BLS, occuoattonal Ernclovrnent Statistics, May 2018.

Employer costs per hour worked for wages and Over-the-year changes in wages and salaries selected employee benefits by geographic division 12-month percent changes in ECI Private industry, United I Mountain. ( 1 ) I June 2019 States 4.0 Total compensation $33.4 7 $34.44 3.5 Wages and salaries 23.85 24.14 3.0 Total benefits 9.63 10.30 2.5 Paid leave 2.35 2.47 2.0 Vacation 1.19 1.27 1.5 Supplemental pay 0.96 1.11 1.0 Insurance 2.51 2.76 0.5 Retirement and savings 1.30 1.31 0.0 Legally required benefits 2.52 2.66 Sep-16 Sep-17 Sep-18 Sep-19 (1)The states that compose the Mountain census dlvis ion are: fl:l., - Mountain - - - • United States CO, 10, MT, NV, NM, UT, and WY. Source: U.S. BLS, Employer Costs for Employee Compensation. Source: U.S. BLS, Employment Cost Index.

Mountain-Plains Information Office• [email protected] • https://www.bls.gov/regions/mountain-plains • 816-285-7000 Denver Area Economic Summary

Updated December 06, 2019

This summary presents a sampling of economic information for the area; supplemental data are provided for regions and the nation. Subjects include unemployment, employment, wages, prices, spending, and benefits. All data are not seasonally adjusted and some may be subject to revision. Area definitions may differ by subject. For more area summaries and geographic definitions, see www.bls.gov/regions/economic-summaries.htm.

Unemployment rates for the nation and selected Average weekly wages for all industries by county areas Denver area, second quarter 2019 (U.S.= $1,095; Area= $1,242) Unemployment rates

3.5 United States 3.3 Br field · Gilpin Adams Denver- 3.3 Clear Creek efferson r Denver area Arapahoe

3.5 Adams Co. Douglas Elbert

3.4 Park Arapahoe Co.

3.3 Denver Co. i--- $849 or lower L.... $850 - $1149 $1150 - $1449 Jefferson Co. $1450 or higher ·

0.0 2.0 4.0 ■Oct-18 ■Oct-19 Source: U.S. BLS, Local Area Unemployment Statistics. Source: U.S. BLS, Quarterly Census of Employment and Wages.

Over-the-year changes in employment on nonfarm payrolls and employment by major industry sector

12-month percent changes in employment Denver area employment (number I Oct. I ~~:;:: ~~~7~~: 3.0 in thousands) 2019 ~

2.5 Tota I non fa rm 1,544.4 30.9 2.0 Mining, logging.jand construction 111.9 2.1 1.9 2.0 Manufacturing 70.4 0.6 0.9 I 1.5 Trade, transportation, and uiilities 274.2 -0.4 -0.1 Information 51.7 1.8 3.6 1.0 I Financial activities I 114.4 4.5 4.1 Professional and business services 287.4 9.4 3.4 0.5 Education and health service' s 197.8 6.3 3.3 0.0 Leisure and hospitality 168.1 0.1 0.1 Oct-16 Oct-17 Oct-18 Oct-19 Other services 60.6 1.4 2.4 - Denver area - - - • United States Government 207.9 5.1 2.5 Source: U.S. BLS, Current Employment Statistics. Source: U.S. BLS, Current Employment Statistics.

U.S. BUREAU OF LABOR STATISTICS • bis.gov I O@BLS_gov ~BLS

Cityof Calion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator

PREPARED BY: Rex Brady, Director of Parks

DATE: January 6, 2020

RE: Bid extension #30-18 - Yard Crafters, LLC

Yard Grafters, LLC provided lawn maintenance services for 12 separate public properties in 2019. The current contract allows for two extensions. Yard Grafters did an outstanding job and has agreed to extend the contract at no additional cost for lawn maintenance services in 2020. Contract not to exceed $25,000.00

Line item number 20-200-522-310

RECOMMENDED ACTION:

Authorize contract extension for bid 30-18

ATTACHMENTS:

N/A

loG-

City of Calion City P.O. Box 1460 - 128 Main Street- Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator 'K < PREPARED BY: Tony Falgien, Street Superintendent

th DATE: December 19 , 2019

RE: Bid # 02-20 Aggregate

Staff recommends Bid# 02-20 be awarded to The Aggregate Source for the gravel and rock needs for the calendar year 2020. This material bid applies to all City Departments using these materials.

This material bid was sent to (3) vendors. All (3) vendors submitted a bid. The vendor who receives the award, but is unable to supply the needed material; the City of Canon City reserves the right to purchase from the next lowest bidder.

Not to exceed $ 82,000.00 for various City Departments. The amounts are budgeted in the 2020 Budget.

I respectfully request your consideration for placement of Bid# 02-20 on the Consent Agenda for January 6th, 2020 Council Meeting. If you should have any questions, please contact me.

___ Approved by Finance Director

RECOMMENDED ACTION: Staffrecommends approval of Bid# 02-20.

ATTACHMENTS: Bid results for Bid# 02-20. Line Item numbers, not to exceed by Department. CITY OF CANON CITY BID COVER SHEET

BID#: 02-20 TYPE OF BID: __ Phone/Fax, X Sealed *State Bid **Sole Source DATE: December 19, 2019 DEPARTMENT: Street Division PREPARED BY: Tony Falgien LINE ITEM TO BE CHARGED TO: 10-430-314-220, 50-490-923-220, 50-490-922-220, 20-200-522-220 10-440-421-220, 10-430-323-931, 55-480-913-310 SPECIFICATION DESCRIPTION: Gravel & Rock

VENDOR QTY. DESCRIPTION COST/ITEM TOTAL COST *** 1 Gravel & Rock See Bid 2 Gravel & Rock See Bid 3 Gravel & Rock See Bid

VENDOR #1: The Aggregate Source ADDRESS: 205 Tunnel Drive Canon City, CO 81212

VENDOR #2: Fremont Paving & Redi-Mix., Inc ADDRESS: P.O.Box 841 Canon City, CO 81215

VENDOR #3: Martin Marietta ADDRESS: 1910 Rand Ave. Colorado Springs, CO 80905

* State Bids: Please include documentation from the Company showing that they have been awarded State Bid.

** Sole Source: Please include a memo of explanation why this should be considered a Sole Source Bid.

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award.

A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. Bid # 02-20 Aggregate

Material Tezak Fremont Martin Marietta

Ton @ Quarry (Dry) $6.00 $12.50 $8.50 Ton @ Quarry (Wet) $8.50 $16.50 N/B Hauled to Shop (25}Tons Dry $12.25 N/B $13.95 Hauled to Shop(25} Tons Wet $14.75 N/B N/B Hauled to Streets (15} Ton Dry $14.70 N/B 8.50 + $ 75.00/HR for Tandem Haul Hauled to Streets (15} Tons Wet $17.20 N/B N/B Hauled to Streets (25} Tons Dry $13.50 N/B 8.50 + $ 95.00/HR for End Dump Hauled to Streets (25} Tons Wet $16.00 N/B N/B 11/2" Leach Rock@ Quarry $13.00 N/B $21.00 15 Tons 11/2"Leach Rock Hauled to Street $21.70 N/B $21.00 $ 75.00/HR for Tandem Haul 25 Tons 11/2" Leach Rock Hauled to Street $20.50 N/B $21.00 $ 95.00/HR for End Dump 3/4" Leach Rock@ Quarry $13.25 $19.00 $18.00 3/4" Leach Rock Delivered/Ton 15 Ton $21.95 N/B 18.00 + $ 75.00/Hr for Tandem Haul 3/4" Leach Rock Delivered/Ton 25 Ton $20.75 N/B 18.00 + $ 95.00/HR for End Dump Crusher Fines @ Quarry $3.00 $12.00 $14.00 3" Rock@ Quarry $13.00 N/B N/B 4" -10" Rip-Rap @ Quarry $15.50 N/B N/B 9" -22" Rip-Rap @ Quarry $16.50 N/B N/B 24" - 36" Boulders@ Quarry $42.00 N/B N/B 36" - 48" Boulders @ Quarry $55.00 N/B N/B 3" Rock Hauled to Streets (15 Ton) $21.70 N/B N/B 3" Rock Hauled to Streets (25 Ton) $20.50 N/B N/B 4"- 10" Rip-Rap Hauled to Streets (25 Ton) $23.00 N/B N/B 9" - 22" Rip-Rap Hauled to Streets (25 Ton) $24.00 N/B N/B 24" - 36" Boulders Hauled to Streets (25 Ton) $49.50 N/B N/B 36" - 48" Boulders Hauled to Streets (25 Ton) $64.00 N/B N/B Crusher Fines Hauled to Streets (25 Ton) $10.50 N/B 14.00 + $ 95.00/HR for End Dump I Asphalt Bid # 03-20 Line Item Numbers Amount Department 10-430-314-220 $15,000.00 Streets 50-490-923-220 $17,000.00 Water Distribution 10-430-320-931 $15,000.00 Chip Seal Project 10-430-323-931 $8,000.00 Misc. Concrete 20-200-522-220 $5,000.00 Parks Not To Exceed $ 60,000.00

I Concrete Bid # 04-20 10-430-314-220 $6,000.00 Streets 50-490-923-220 $6,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $5,000.00 Parks 10-430-323-931 $35,000.00 Misc. Concrete Not To Exceed $ 53,000.00

I Flowfill Bid # 05-20 10-430-314-220 $4,500.00 Streets 50-490-923-220 $10,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $1,000.00 Parks Not To Exceed $ 16,500.00

I Gravel Bid# 02-20 10-430-314-220 $16,000.00 Streets 50-490-923-220 $15,000.00 Water Distribution 50-490-922-220 $500.00 Water Treatment 20-200-522-220 $10,000.00 Parks 10-430-320-931 $15,500.00 Chip Seal Project 10-430-323-931 $5,000.00 Misc. Concrete 55-480-913-310 $20,000.00 Stormwater Not To Exceed $ 82,000.00

Traffic Control Signs 10-430-314-215 30.000.00 Streets I Bid# 06-20 Not To Exceed$ 30.000.00

lo H

Cityof Calion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719) 269-9011 - Fax: {719) 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator 1,.. 4 · PREPARED BY: Tony Falgien, Street Superintendent

th DATE: December 19 , 2019

RE: Bid # 03-20 Asphalt

Staff recommends Bid# 03-20 be awarded to Martin Marietta and Kiewit for the asphalt needs for the calendar year 2020. This material bid applies to all City Departments using these materials.

This material bid was sent to (3) vendors. All (3) bidders submitted a bid. The vendor who receives the award, but is unable to supply the needed material; the City of Canon City reserves the right to purchase from the next lowest bidder.

Not to exceed$ 60,000.00 for various City Departments. The amounts are budgeted in the 2020 Budget.

I respectfully request your consideration for placement of Bid# 03-20 on the Consent Agenda for January 6th, 2020 Council Meeting. If you should have any questions, please contact me.

___ Approved by Finance Director

RECOMMENDED ACTION: Staffrecommends approval of Bid# 03-20.

ATTACHMENTS: Bid results for Bid# 03-20. Line Item numbers, not to exceed by Department. CITY OF CANON CITY BID COVER SHEET

BID#: 03-20 TYPE OF BID: __ Phone/Fax, X Sealed *State Bid **Sole Source DATE: December 19, 2019 DEPARTMENT: Street Division PREPARED BY: Tony Falgien LINE ITEM TO BE CHARGED TO: 10-430-314-220, 50-490-923-220, 10-430-320-931, 10-430-323-931, 20- 200-522-220 SPECIFICATION DESCRIPTION: Asphalt

VENDOR QTY. DESCRIPTION COST/ITEM TOTAL COST *** 1 Asphalt See Bid *** 2 Asphalt See Bid 3 Asphalt See Bid

VENDOR #1: Martin Marietta ADDRESS: 2425 Wayland Place Colorado Springs, CO 80915

VENDOR #2: Kiewit ADDRESS: 2425 Wayland Place, Colorado Springs, CO 80906

VENDOR #3: Fremont Paving & Redi Mix ADDRESS: 839 Mackenzie Ave. Canon City, CO 81215

* State Bids: Please include documentation from the Company showing that they have been awarded State Bid.

** Sole Source: Please include a memo of explanation why this should be considered a Sole Source Bid.

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award.

A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. Bid 03- 20 Asphalt Martin Marietta Fremont Kiewit Material

SX@ Suppliers Plant $52.00 $57.00 $49.00 1/2" or Tyle II @ suppliers Plant $52.00 $57.00 $50.00 Fines N/B N/B $55.00

SX Delivered Tandem $72.50 $72.00 $69.00 SX Delivered Semi $66.50 $72.00 1/2" or Type II Delivered Tandem $72.50 $72.00 $70.00 1/2" or Type II Delivered Semi $66.50 $72.00 Fines Delivered Tandem N/B N/B $70.00 Fines Delivered Semi N/B N/B

Unloading exceeding 60 min. $95.00 N/B $110.00

Cold Mix $200.00 N/B $125.00

CSS-lH Straight - Gal. $5.00 N/B $4.25 CSS-lH 50/50 - Gal. N/B N/B N/B

Recycle 0 N/C N/B Recycle Picked up at Vendor Site N/B N/B N/B I Asphalt Bid# 03-20 Line Item Numbers Amount Department 10-430-314-220 $15,000.00 Streets 50-490-923-220 $17,000.00 Water Distribution 10-430-320-931 $15,000.00 Chip Seal Project 10-430-323-931 $8,000.00 Misc. Concrete 20-200-522-220 $5,000.00 Parks Not To Exceed $ 60,000.00

I Flowfill Bid # 05-20 10-430-314-220 $4,500.00 Streets 50-490-923-220 $10,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $1,000.00 Parks Not To Exceed $ 16,500.00

Traffic Control Signs 10-430-314-215 30.000.00 Streets I Bid# 06-20 Not To Exceed$ 30.000.00

Io I City of Calion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator ?,� _ PREPARED BY: Tony Falgien, Street Superintendent

DATE: December 19th , 2020

RE: Bid # 04-20 Concrete

Staff recommends Bid# 04-20 be awarded to Fremont Paving & Redi Mix for the concrete needs for the calendar year 2020. This material bid applies to all City Departments using these materials.

This material bid was sent to (2) vendors. One vendor submitted a bid. The vendor who receives the award, but is unable to supply the needed material; the City of Canon City reserves the right to purchase from the next lowest bidder.

Not to exceed$ 53,000.00 for various City Departments. The amounts are budgeted in the 2020 Budget.

I respectfully request your consideration for placement of Bid# 04-20 on the Consent Agenda for January 6th , 2020 Council Meeting. If you should have any questions, please contact me.

___ Approved by Finance Director

RECOMMENDED ACTION: Staff recommends approval of Bid# 04-20.

ATTACHMENTS: Bid results for Bid# 04-20. Line Item numbers, not to exceed by Department. CITY OF CANON CITY BID COVER SHEET

BID#: 04-20 TYPE OF BID: __P hone/Fax, X Sealed *State Bid **Sole Source DATE: December 19, 2019 DEPARTMENT: Street Division PREPARED BY: Tony Falgien LINE ITEM TO BE CHARGED TO: 10-430-314-220, 50-490-923-220, 50-490-922-220, 20-200-522-220 10-430-323-931 SPECIFICATION DESCRIPTION: Concrete

VENDOR QTY. DESCRIPTION COST/ITEM TOTAL COST *** 1 Concrete See Bid 2 Concrete NO RESPONSE

VENDOR #1: Fremont Paving & Redi-Mix., Inc ADDRESS: P.O.Box 841 Canon City, CO 81215

VENDOR #2: Transit Mix ADDRESS: 444 East Costilla Ave Colorado Springs, CO 80903

* State Bids: Please include documentation from the Company showing that they have been awarded State Bid.

** Sole Source: Please include a memo of explanation why this should be considered a Sole Source Bid.

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award.

A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. I Bid# 04-20 Concrete

Material Fremont Transit-Mix

Class B (3000} PSI $153.20 N/R Class B (3000} PSI with High Early $156.65 N/R Class B (3000} PSI with Fiber $162.40 N/R Class BZ (4000} PSI $154.25 N/R Class BZ (4000} PSI with High Early $157.70 N/R Class BZ (4000} PSI with Fiber $164.20 N/R Class P (4200} PSI $160.40 N/R Class P (4200} PSI with High Early $162.50 N/R Class P (4200} PSI with Fiber $167.30 N/R Class D (4500} PSI $162.75 N/R Class D (4500} PSI with High Early $166.75 N/R Class D (4500} PSI with Fiber $169.70 N/R

Short Load $120.00 N/R

Recycle To Vendors Site/ Per Load $150.00 N/R Recycle Picked up at City Site N/B N/R

I Bid 05-20 Flowfill

I Fremont I Transit-Mix Yard $102.00 N/R I Asphalt Bid# 03-20 Line Item Numbers Amount Department 10-430-314-220 $15,000.00 Streets 50-490-923-220 $17,000.00 Water Distribution 10-430-320-931 $15,000.00 Chip Seal Project 10-430-323-931 $8,000.00 Misc. Concrete 20-200-522-220 $5,000.00 Parks Not To Exceed$ 60,000.00

I Flowfill Bid # 05-20 10-430-314-220 $4,500.00 Streets 50-490-923-220 $10,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $1,000.00 Parks Not To Exceed $ 16,500.00

I Gravel Bid # 02-20 10-430-314-220 $16,000.00 Streets 50-490-923-220 $15,000.00 Water Distribution 50-490-922-220 $500.00 Water Treatment 20-200-522-220 $10,000.00 Parks 10-430-320-931 $15,500.00 Chip Seal Project 10-430-323-931 $5,000.00 Misc. Concrete 55-480-913-310 $20,000.00 Stormwater Not To Exceed $ 82,000.00

Traffic Control Signs 10-430-314-215 30.000.00 Streets I Bid# 06-20 Not To Exceed$ 30.000.00

Cityof Calion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719}269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator i,.4- PREPARED BY: Tony Falgien, Street Superintendent

DATE: January 19th, 2019

RE: Bid # 05-20 Flowfill

Staff recommends Bid# 05-20 be awarded to Fremont Paving & Redi Mix for the Flowfill needs for the calendar year 2020. This material bid applies to all City Departments using these materials.

Not to exceed$ 16,500.00 for various City Departments. The amounts are budgeted in the 2020 Budget.

I respectfully request your consideration for placement of Bid# 05-20 on the Consent Agenda th for January 6 , 2020 Council Meeting. If you should have any questions, please contact me.

___ Approved by Finance Director

RECOMMENDED ACTION: Staffrecommends approval of Bid# 05-20.

ATTACHMENTS: Bid results for Bid# 05-20. Line Item numbers, not to exceed by Department. CITY OF CANON CITY BID COVER SHEET

BID#: 05-20 TYPE OF BID: __P hone/Fax, X Sealed *State Bid **Sole Source DATE: December 19, 2019 DEPARTMENT: Street Division PREPARED BY: Tony Falgien LINE ITEM TO BE CHARGED TO: 10-430-314-220, 50-490-923-220, 50-490-922-220, 20-200-522-220 SPECIFICATION DESCRIPTION: Flowable Fill

VENDOR QTY. DESCRIPTION COST/ITEM TOTAL COST *** 1 Flowable Fill See Bid 2 Flowable Fill See Bid

VENDOR #1: Fremont Paving & Redi-Mix., Inc ADDRESS: P.O.Box 841 Canon City, CO 81215

VENDOR #2: Transit Mix ADDRESS: 444 East Costilla Ave Colorado Springs, CO 80903

* State Bids: Please include documentation from the Company showing that they have been awarded State Bid.

** Sole Source: Please include a memo of explanation why this should be considered a Sole Source Bid.

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award.

A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. I Bid# 04-20 Concrete

Material Fremont Transit-Mix

Class B (3000) PSI $153.20 N/R Class B (3000) PSI with High Early $156.65 N/R Class B (3000) PSI with Fiber $162.40 N/R Class BZ (4000) PSI $154.25 N/R Class BZ (4000) PSI with High Early $157.70 N/R Class BZ (4000) PSI with Fiber $164.20 N/R Class P (4200) PSI $160.40 N/R Class P (4200) PSI with High Early $162.50 N/R Class P (4200) PSI with Fiber $167.30 N/R Class D (4500) PSI $162.75 N/R Class D (4500) PSI with High Early $166.75 N/R Class D (4500) PSI with Fiber $169.70 N/R

Short Load $120.00 N/R

Recycle To Vendors Site/ Per Load $150.00 N/R Recycle Picked up at City Site N/B N/R

IBid 05-20 Flowfill

I Flowfill Bid # 05-20 10-430-314-220 $4,500.00 Streets 50-490-923-220 $10,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $1,000.00 Parks Not To Exceed $ 16,500.00

Traffic Control Signs 10-430-314-215 30.000.00 Streets I Bid# 06-20 Not To Exceed $ 30.000.00

Cityof Calion City P.O. Box 1460-128 Main Street- Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator TZ---�.

PREPARED BY: Tony Falgien, Street Superintendent

DATE: December 19th, 2020

RE: Bid# 06-20 (Traffic Control Signs)

Bid # 06-20 is for the annual supply of traffic control signs and sign making materials for the replacement of traffic control signs throughout the City in accordance with the MUTCD regulations.

6 vendors were sent the bid including (1) local vendor, only two (2) vendors submitted a bid, (4) vendors did not respond.

Staff recommends award of bid # 06-20 to Custom Products Corporation of Jackson MS. who submitted the low bid.

Not to exceed $ 30,000.00 for the Street Department. The amount is budgeted in the 2020 Budget.

Staff respectfully request's your consideration for placement of Bid# 06-20 on the Consent th Agenda for Jan. 6 , 2020 Council Meeting. If you should have any questions, please contact me.

Line item number will be 10-430-314-215.

RECOMMENDED ACTION: Staff recommends approval of Bid# 06-20. With an option to extend at the end of 2020.

ATTACHMENTS: Bid Tabulation results for Bid# 06-20. CITY OF CANON CITY BID COVER SHEET

BID#: 06-20 TYPE OF BID: __ Phone/Fax, X Sealed *State Bid **Sole Source DATE: December 19, 2019 DEPARTMENT: Street Division PREPARED BY: Tony Falgien LINE ITEM TO BE CHARGED TO: 10-430-314-215 SPECIFICATION DESCRIPTION: Traffic Control Signs

VENDOR QTY. DESCRIPTION COST/ITEM TOTAL COST *** 1 Traffic Control Signs See Bid 2 Traffic Control Signs See Bid 3 Traffic Control Signs N/R 4 Traffic Control Signs N/R 5 Traffic Control Signs N/R

VENDOR #1: Custom Products Corporation ADDRESS: P.O. Box 54091, Jackson, MS 39288-4091

VENDOR #2: Colorado Barricade ADDRESS: 2295 S. Lipan St. Denver, CO 80223

VENDOR #3: Midwest Barricade ADDRESS: 2760 Delta Dr. Colorado Springs, CO 80910

VENDOR #4: Roadsafe Traffic Systems 6260 Downing St. Denver, CO 80216

VENDOR #5: 3rd Dimension Signs 725 Hazel Canon City, CO 81212

VENDOR #6: Safety & Construction Supply 5590 Joliet St. Denver, CO 80239

* State Bids: Please include documentation from the Company showing that they have been awarded State Bid.

** Sole Source: Please include a memo of explanation why this should be considered a Sole Source Bid.

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award. A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. !TRA FF IC CONTROL SIGNS Vendor Custom Products Custom Products Colo. Barricade Colo. Barricade Roadsafe Roadsafe 3rd Dimension 3rd Dimension Safety & Construction EST. UNIT SHEETING ONLY COMPLETE SIGN SHEETING ONLY COMPLETE SIGN SHEETING ONLY COMPLETE SIGN SHEETING ONLY COMPLETE SIGN SHEETING ONLY COMPLETE SIGN

Item Description MUTCDCOOE QUANT ITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 BIKE ROUTE 011-1 20 $10.54 $15.64 $19.50 $32.00 N/R N/R N/R N/R N/R N/R 2 STREET NAME BLANK (NO LETTERS) 24" LONG ONE SIDED D3-1 25 $4.77 $6.99 $6.50 $11.75 N/R N/R N/R N/R N/R N/R 3 STREET NAME BLANK (NO LETTERS) 30" LONG ONE SIDED 03-1 25 $5.18 SB.SO $8.15 $15.00 N/R N/R N/R N/R N/R N/R 4 STREET NAME BLANK (NO LETTERS) 36" LONG ONE SIDED 03-1 25 S5.59 S9.36 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 5 STREET NAME BLANK (NO LETTERS) 42" LONG ONE SIDED 03-1 25 S6.00 $10.86 $11.40 $21.00 N/R N/R N/R N/R N/R N/R 6 STREET NAME BLANK (NO LETTERS) 48" LONG ONE SIDED 03-1 25 $6.41 S12.10 $13.00 $25.00 N/R N/R N/R N/R N/R N/R 7 STREET NAME BLANK (NO LETTERS) 52" LONG ONE SIDED 03-1 25 $6.70 $15.25 $14.15 $27.00 N/R N/R N/R N/R N/R N/R 8 STREET NAME 24" LONG 03-1 25 S13.02 S14.84 $6.50 $12.00 N/R N/R N/R N/R N/R N/R 9 STREET NAME 30" LONG 03-1 25 $14.99 $17.27 $8.15 $16.00 N/R N/R N/R N/R N/R N/R 10 STREET NAME 36" LONG D3-1 25 $18.00 $20.73 $9.75 $19.00 N/R N/R N/R N/R N/R N/R 11 STREET NAME 42" LONG D3-1 25 S21.00 S24.18 $11.40 $22.00 N/R N/R N/R N/R N/R N/R 12 STREET NAME48" LONG 03-1 25 $23.98 $27.62 $13.00 $26.00 N/R N/R N/R N/R N/R N/R 13 STREET NAME 52" LONG D3-1 25 $27.14 $31.08 $14.15 $28.00 N/R N/R N/R N/R N/R N/R 14 BICYCLE DIRECTIONAL ARROW M7-1 20 $9.12 $12.51 $5.00 $10.00 N/R N/R N/R N/R N/R N/R 15 OBJECT MARKER OM-3 30 $10.54 $15.64 $19.50 $29.00 N/R N/R N/R N/R N/R N/R 16 TYPE 4 OBJECT MARKER OM4-3 2 S9.40 S11.67 $14.65 $25.00 N/R N/R N/R N/R N/R N/R 17 STOP Rl-1 30 $20.01 S30.18 $40.75 $48.00 N/R N/R N/R N/R N/R N/R 18 YIELD Rl-2 2 $16.43 $25.89 $40.75 $32.00 N/R N/R N/R N/R N/R N/R 19 All WAY Rl-4 12 $20.00 S26.83 $9.00 $12.00 N/R N/R N/R N/R N/R N/R 20 IN STREET PED CROSSI.NG Rl-6C 5 $43.89 $44.33 $27.00 $43.00 N/R N/R N/R N/R N/R N/R 21 END HIGHER FINES ZONE R2-11 20 $17.46 $25.96 $32.50 $49.00 N/R N/R N/R N/R N/R N/R 22 FINES DOUBLE (PLAQUE) R2-6AP 5 $15.26 $21.79 $19.50 $32.00 N/R N/R N/R N/R N/R N/R 23 NO U-TURN R3-4 5 $17.35 $23.11 $26.00 $40.00 N/R N/R N/R N/R N/R N/R 24 SPEED LIMIT R2-11 2 $17.46 $25.96 $32.50 $49.00 N/R N/R N/R N/R N/R N/R 25 DO NOT ENTER R5-1 2 s20.61 $31.57 $26.00 $40.00 N/R N/R N/R N/R N/R N/R 26 ONE WAY R6-12 2 $10.54 $15.64 $19.50 $31.00 N/R N/R N/R N/R N/R N/R 27 NO PARKING ANYTIME R7-1 10 $6.41 $10.27 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 28 PARKING RESTRICTION R7-108 100 $8.24 $12.52 $8.75 $16.00 N/R N/R N/R N/R N/R N/R 29 PARKING RESTRICTION R7-2 55 $7.24 $11.07 $8.75 $16.00 N/R N/R N/R N/R N/R N/R 30 PARKING RESTRICTION R7-6 4 $6.41 S10.27 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 31 PARKING RESTRICTION R7-8 32 S7.24 $11.07 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 32 PARKING RESTRICTION (PLAQUE) VAN ACCESSIBLE R7-8A 32 $3.43 $6.61 $3.25 $9.00 N/R N/R N/R N/R N/R N/R 33 PARKING RESTICTION R8-3A 10 $6.41 $10.27 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 34 SCHOOL ADVANCE WARNING (FYG) 51-1 5 $39.08 $45.04 S56.25 $89.00 N/R N/R N/R N/R N/R N/R 35 TIME 54-1 5 $9.60 $11.10 $10.85 $22.00 N/R N/R N/R N/R N/R N/R 36 SCHOOL SPEED LIMIT (SUPPLEMENTAL PLAQUE) 54-1 5 $17.46 $25.96 $10.85 $22.00 N/R N/R N/R N/R N/R N/R 37 SCHOOL SPEED LIMIT (SUPPLEMENTAL PLAQUE) 54-3 5 $62.00 $71.62 $12.00 $21.00 N/R N/R N/R N/R N/R N/R 38 END SCHOOL ZONE 55-2 5 $17.46 $25.96 $32.50 $49.00 N/R N/R N/R N/R N/R N/R 39 TURN Wl-lA 5 s20.61 $31.57 $26.00 $40.00 N/R N/R N/R N/R N/R N/R 40 CURVE Wl-2A 5 $20.61 $31.57 $26.00 $40.00 N/R N/R N/R N/R N/R N/R 41 DIRECTION ARROW Wl-6 5 $26.35 $40.41 $29.25 $48.00 N/R N/R N/R N/R N/R N/R 42 RR CROSSING Wl0-1 15 S30.80 $45.90 $40.75 $54.00 N/R N/R N/R N/R N/R N/R 43 BICYCLE/PEDESTRIAN Wll-15 8 $20.61 $31.57 $40.75 S62.00 N/R N/R N/R N/R N/R N/R 44 WARNING PEDESTRIAN wn-z 8 $20.61 $31.57 $40.75 $62.00 N/R N/R N/R N/R N/R N/R 45 ADVISORY SPEED (PLAQUE) Wl3-1P 5 $15.26 $21.79 $14.65 $25.00 N/R N/R N/R N/R N/R N/R 46 NO OUTLET W14-2 5 $20.61 $31.57 $40.75 $71.00 N/R N/R N/R N/R N/R N/R 47 DIAGONAL ARROW W16-7P 4 $14.42 $15.84 $13.00 $24.00 N/R N/R N/R N/R N/R N/R 48 AHEAD W 16-9P 4 $14.42 $15.84 $13.00 $24.00 N/R N/R N/R N/R N/R N/R 49 CH ERON ALIGNMENT Wl-8 12 $10.54 $15.64 $9.75 $18.00 N/R N/R N/R N/R N/R N/R 50 DIP WS-2 5 $20.61 $31.57 $40.75 $70.00 N/R N/R N/R N/R N/R N/R 51 CONSTRUCTION WARNING WX-X 30 $20.61 $31.57 $SB.SO $86.00 N/R N/R N/R N/R N/R N/R 52 CONSTRUCTION DETOUR WX-X 30 $20.61 $31.57 $SB.SO $86.00 N/R N/R N/R N/R N/R N/R 53 ROAD CLOSED Rll-2 15 $20.61 $31.57 $65.00 $90.00 N/R N/R N/R N/R N/R N/R 54 COAD CLOSED TO THRU TRAFFIC Rll-4 15 $41.06 $80.84 $81.25 $130.00 N/R N/R N/R N/R N/R N/R I Asphalt Bid# 03-20 Line Item Numbers Amount Department 10-430-314-220 $15,000.00 Streets 50-490-923-220 $17,000.00 Water Distribution 10-430-320-931 $15,000.00 Chip Seal Project 10-430-323-931 $8,000.00 Misc. Concrete 20-200-522-220 $5,000.00 Parks Not To Exceed $ 60,000.00

I Flowfill Bid# 05-20 10-430-314-220 $4,500.00 Streets 50-490-923-220 $10,000.00 Water Distribution 50-490-922-220 $1,000.00 Water Treatment 20-200-522-220 $1,000.00 Parks Not To Exceed $ 16,500.00

I Gravel Bid # 02-20 10-430-314-220 $16,000.00 Streets 50-490-923-220 $15,000.00 Water Distribution 50-490-922-220 $500.00 Water Treatment 20-200-522-220 $10,000.00 Parks 10-430-320-931 $15,500.00 Chip Seal Project 10-430-323-931 $5,000.00 Misc. Concrete 55-480-913-310 $20,000.00 Stormwater Not To Exceed $ 82,000.00

Traffic Control Signs 10-430-314-215 30.000.00 Streets I Bid# 06-20 Not To Exceed $ 30.000.00

City of Canon City P.O. Box 1460-128 Main Street-Canon City, CO 81215-1460 (719) 269-901 l - Fax: (719) 269-9017

TO: Mayor and City Council 4 FROM: Ryan Stevens, City Administrator f · � PREPARED BY: Bob Hartzman, Water Superintendent i� DATE: January 6, 2020

RE: Bid # 07-20 Chlorine

Bid # 07-20 is forthis year's annual supply of Liquid Chlorine to be used in the water treatment process. To assist in determining their quote the vendors were given a firmamount of (20) ton containers and (6) 150# cylinders to quote on. The sealed bid request was sent to (4) chemical vendors; two of the fourdid not respond, one other declined to quote on the chlorine; the fourthprovided pricing. The Sealed Bid Request was also advertised in the "Legal" section of the Daily Record on two separate dates. There are no local vendors who can supply this product.

The unit pricing received from DPC Industries is $920/ton container and $190.50/150# cylinder. In addition, there is a rental feeof $50/month/ton container onsite at the end of each month and a rental feeof $10/month/cylinder onsite at the end of each month. This pricing reflectsa 0.0% increase in the cost for the ton containers and a 0.0% increase in the cost for the 150# cylinders from 2016. This is the second year in a row that DPC has held their pricing. DPC Industries continues to provide excellent customer service and regular timely deliveries.

To adequately cover ourselves in case we have an above average year in production for 2020 I request that the Purchase Order be made out with a "not to exceed" cost of $20,000.00. The line item used for these expenditures is 50-490-922-235.

___ Approved by City Attorney ___ Approved by Finance Director

RECOMMENDED ACTION: Recommend approval of Bid # 07-20

ATTACHMENTS: Canon City Finance Department Bid Tab Sheet CITY OF CANON CITY BID COVER SHEET

BID NUMBER: --"-'07----=-2c....c.O~_

TYPE: X Sealed --- Sole Source DA TE: ---12-/19-/19- ----

DEPARTMENT: --W-at-er -Tre~atm~en---'-'----t ---- PREPARED BY: --,,,,-..--~~~r~~~..c....cc...=~+-=e1=·a~to'-"--r _

SIGNATURE :---+...-L-{--'-"----C,___J_--,lf------,L--=-- 50-490-922-235

SPECIFICATION DESCRIPTION: City of Canon City Water Treatment Plant's supply of Chlorine shall comply with A. W. W.A. Standard 830,1. Ton Container Valves must feed gas to the right. Trucks delivering one-ton containers must have proper unloading equipment to insure safety. VENDOR QTY. DESCRIPTION P-CARD COST/ITEM TOTAL COST *** 1 20 1 Ton Containers YES / NO $920.00 $18,400.00 6 150# Cylinders $190.50 - $1,143.00 2 YES/ NO No Bid Received 3 YES/ NO No Bid Received 4 YES / NO Declined To Bid

VENDOR #1: DPC Industries Tony Galyon 23500 1-76 Frontage Rd. P.O. Box 509 Hudson, CO 80642 303-536-4000 E-mail: [email protected]

VENDOR #2: Harcros Chemicals, Inc. Scott Gagliardo 4504 Table Mtn. Dr. Golden, CO 80403 303-273-9310 E-mail: [email protected]

VENDOR #3: Treatment Technology Inc. Jeff Sucher P.O. Box 668 Evergreen, CO 80437-0668\ 303-375-0522 ext. E-mail: [email protected] Univar Jennifer Perras 253 872 5040 [email protected]

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award. A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. If Federal Grant Funds are being used for this purchase, please verify that you have followed all grant requirements. Will Federal Grant Funds be awarded? Yes __ No~ By signing below, you are stating that the above information has been verified and is on file.

Signature Date THE CITY OF CANON CITY BID INFORMATION & TABULATION

BID NUMBER: 07-20

BID TYPE: SEALED

DATE OF OPENING: . 12/19/2019

BIDDING DEPARTMENT: WATER DEPARTMENT- WATER TREATMENT

BID ITEM: Chlorine

BUDGET ACCOUNT #'s AMOUNTS 50-490-922-235 $20,000.00 (Not to Exceed) I have reviewed and recommend the bid be awarded as indicated. The budget account number is correct and has adequate funds to cover the amount requested for bid. .

TRANSFER OF BUDGET FUNDS REQUESTED: From Account #: To Account #: · Amount:

BIDDERS: ** DPC Industries Univar USA Treatment Technology Inc. **Recommended for acceptance Hudson CO 80642 Declined to Bid No Bid $ 920.00 per Ton PER SPECIFICATIONS: NOT TO EXCEED Harcros Chemicals, Inc. $20,000.00 No Bid TOTAL COST:

Bid invitations were given to 4 Vendors

The results of this bid opening can be forwarded for bidders information. An award to supply the above bid item(s), for the City of Cahon City, will be made after council approval.

Emergency purchases, sole source purchases and non-low bidder recommendations require explanation above or attached on a memo. Tammy J Nordyke At least 3 bids must be provided (unless otherwise noted), Director of Finance and at least 1 should be a local vendor.

NOTES: SEE ATTACHED MEMO

\oM City of Canon City P.O. Box 1460-128 Main Street-Canon City, CO 81215-1460 (719) 269-901 l - Fax: (719) 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator 1 · � - PREPARED BY: Bob Hartzman, Water Superintendent �·1-l,

DATE: January 6, 2020

RE: Bid# 08-20 Aluminum Sulfate

Bid# 08-20 is for this year's supply of Aluminum Sulfateto be used in the water treatment process. To assist the vendors in determining their quote the bidders were given historical data of gallons of chemical used on average, and the maximum and minimum number of gallons used per year to quote on. The sealed bid request was sent to ( 4) chemical vendors; two of the fourdid not respond, one other declined to quote on the aluminum sulfate; the fourth provided pricing. The Sealed Bid Request was also advertised in the "Legal" section of the Daily Record on two separate dates. There are no local vendors who can supply this product.

The unit pricing received from Chemtrade Chemicals US LLC is $1.4810/gallon. The pricing reflects an 1.5% increase in the cost for the chemical from 2019. Chemtrade Chemicals continues to provide excellent customer service and regular timely deliveries.

To adequately cover ourselves in case we have an above average year in production for2020 I request that the Purchase Order be made out with a "not to exceed" cost of $75,000.00. The line item used for these expenditures is 50-490-922-235.

___ Approved by City Attorney ___ Approved by Finance Director

RECOMMENDED ACTION: Recommend approval of Bid# 08-20

ATTACHMENTS: Cafion City Finance Department Bid Tab Sheet CITY OF CANON CITY BID COVER SHEET

BID NUMBER: 08-20

TYPE: X Sealed --- Sole Source DATE: 12/19/2019 DEPARTMENT: Water Treatment PREPARED BY: Travis Payne/Chief Plant Operator SIGNATURE: ~J r;;!i;;J LINE ITEM TO BE CHARGED TO: --~50-49-0-9-22--23-5 ----- SPECIFICATION DESCRIPTION: _The City of Canon City Water Treatment Plant's supply shall comply with A.W.W.A. Standard 8403. The concentration of aluminum sulfate is to be not less than 17% by weight. Purified aluminum sulfate is a requirement. Trucks delivering aluminum sulfate must have proper equipment to completely empty load. Gravity unloading will not be acceptable. VENDOR QTY. DESCRIPTION P-CARD COST/ITEM TOTAL COST *** 1 Aluminum Sulfate 17% No Answer $1.4810/Gallon · 2 YES/ NO No Bid Received 3 YES/ NO No Bid Received 4 YES/ NO Declined To Bid

VENDOR #1 Chemtrade Chemicals US LLC PERSON CONT ACTED: Beth Ryno- Marketing Specialist ADDRESS: Attention: Bid Department-Water Chemicals 90 East Halsey Road Parsippany, NJ 07054 PHONE/FAX: 800-441-2659 Direct: (973) 515-1858 Fax: 973-515-4461 Email: [email protected]

VENDOR #2: Harcros Chemical Inc. PERSON CONT ACTED: Scott Gagliardo ADDRESS: 4504 Table Mountain Dr Golden CO 80403 PHONE/FAX: 303-273-9310 Email :[email protected]

VENDOR #3: Treatment Technology Inc. PERSON CONT ACTED: Jeff Sucher ADDRESS: P.O. Box 668 Evergreen, CO 80437-0668\ PHONE/FAX: 303-375-0522 E-mail: [email protected] Univar Jennifer Perras 253 872 5040 [email protected]

If Federal Grant Funds are being used for this purchase, please verify that you have followed all grant requirements. Will Federal Grant Funds be awarded? Yes No Will the awards be for $25,000.00 or more? Yes __ No __ Has vendor been verified that it is not suspended or-debarred or otherwise excluded by checking the Excluded Parties List System? Yes __ No __ By signing below, you are stating that the above information has been verified and is on file.

Si~ Date

2 THE CITY OF CANON CITY BID INFORMATION & TABULATION

BID NUMBER: 08-20

BID TYPE: SEALED

DATE OF OPENING: 12/19/2019

BIDDING DEPARTMENT: WATER DEPARTMENT- WATER TREATMENT

BID ITEM: ALUMINUM SULFATE

BUDGET ACCOUNT #'s AMOUNTS 50-490-922-235 75,000.00 (Not to Exceed) I have reviewed and recommend the bid be awarded as indicated. The budget account number is correct and has adequate funds to cover the amount requested for bid.

TRANSFER OF BUDGET FUNDS REQUESTED: From Account #: To Account #: Amount:

BIDDERS: ** Chemtrade Chemicals US LLC Univar USA Treatment Technology Inc'. **Recommended for acceptance Parsippany NJ, 07054 Declined to Bid No Bid 1.481 per Gallon PER SPECIFICATIONS: NOT TO EXCEED Harcros Chemicals, Inc. $75,000.00 No Bid TOTAL COST:

Bid invitations were given to 4 Vendors

The results of this bid opening can beforwardedfor bidders information. An award to supply the above bid item(s),for the City of Canon City, will be made after council approval.

Emergency purchases, sole source purchases and non-low bidder recommendations require explanation above or attached on a memo. Tammy J. Nordyke At least 3 bids must be provided (unless otherwise noted), Director of Finance am/ at least 1 should be a local vendor.

NOTES: SEE ATTACHED MEMO

/ON

City of Calion City P.O. Box 1460-128 Main Street-Calion City, CO 81215-1460 (7I 9) 269-90 I I - Fax: (7I 9) 269-90 I 7

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator PREPARED BY: Bob Hartzman, Water Superintendent M DATE: January 6, 2020

RE: Bid # 09-20 Nalco 8102 Plus

Bid # 09-20 is forthe routine annual purchase of our bulk supply of cationic polymer that we use as a coagulant aid in the water treatment process. The product that we have been using in the process since 1998 has been the Nalco Company's CatFloc 8102 Plus. This product continues to work very well for the treatment process and we continue to receive great customer service from Nalco. The quote we received forthe supply of this year's product is $19,577 for 17,023 pounds of chemical. This equates to $1.15/lb. and represents an increase of 10.6% as compare to our price last year.

The Nalco Company is a direct supplier of their products and as such is the only one that we can purchase the product from (please see attached letter). Thus Bid# 09-20 is a "Sole Source" bid. There are no local vendors that can supply this type of chemical. The expenditure will come from the Water Treatment Plant's budget line item# 50-490-922-235.

___Approved by City Attorney ___Approved by Finance Director

RECOMMENDED ACTION: Recommend approval of Bid# 09-20

ATTACHMENTS: Cafion City Finance Department Bid Tab Sheet; Sole Source Letter fromNalco CITY OF CANON CITY BID COVER SHEET

BID NUMBER: 09-20

TYPE : - - - Sealed -- ~Xc.__ Sole Source

DATE: ----12/1-8/1-9- --- DEPARTMENT: --W-at-er -Tre-atm-en-t ----- PREPARED BY: _T~r~a~vi=s~P~a-'-'yn~e'------SIGN A TURE:-\aa,.-£--'-----=------""""''------LINE ITEM TO BE CHARGED TO: 50-490-922-235 SPECIFICATION DESCRIPTION: Cationic Flocculant Nalco Product 8102 (See Attached). VENDOR QTY. DESCRIPTION P-CARD COST/ITEM TOTAL COST 1 17,023 Cationic Flocculant NO $1.15 lb. $19,577.00 lbs Nalco Product 8102 ..

VENDOR: Nalco Company PERSON CONTACTED: Calvin Kaemmerling ADDRESS: 1601 West Diehl Road Naperville, IL 60563-1198 PHONE/FAX: 303-868-0466 [email protected]

*** RECOMMENDED FOR BID: Please use 3 stars by the vendor# that you are recommending for award. A memo should also be included if you are not going with the lowest bidder or if you don't have at least 3 quotes. If Federal Grant Funds are being used for this purcha)6 please verify that you have followed all grant requirements. Will Federal Grant Funds be awarded? Yes No By signing below, you are stating that the above information has been verified and is on file.

Signature Travis R. Payne

From: Kaemmerling, Calvin Sent: Monday, December 16, 2019 5:04 PM To: Travis R. Payne Subject: 8102 PLUS information Attachments: 8102PLUS SDS.pdf; CAT-FLOC 8102 PLUS.pdf

Hi Travis,

The price for 2,000 gallons (17,023 pounds) is $19,577. The new SDS and Product Bulletin is attached. I will have the Sole Source Letter and NSF-60 Letter as soon as possible.

Thank you,

Calvin Kaemmerling Water and Wastewater Treatment Account Manager Nalco Water - An Ecolab Company WL 168 - Territory I 0 303-868-0466 Calvin.Kaemmerii11g@gc:9l,1p,c::9111

CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain proprietary and privileged information for the use of the designated recipients named above. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. NALCO W ater An Ecolab Company 1601 W. Diehl Road NALCO Water Naperville, IL 60563 An Ecolab Company 630-305-1000 - Office 630-305-2900 - Fax www.nalco.com

December 17, 2019

City of Canon

To Whom It May Concern,

With regard to your request for product 8102 PLUS:

Nalco Chemical Company is the sole supplier of 8102 PLUS, a coagulant with a proprietary chemical formulation.

Please contact your local Sales Representative if you have additional questions. Sincerely_.,-, ·7 (..... '"'-··>/ ;.-:.,,,.e, .-·?<.._~4 --·-···· ,._::.-,-· Jim Dexter Marketing Manager CAT-FLOC® 8102 PLUS NNALCO An Ecolab Company Coagulant Product Bulletin

PRODUCT DESCRIPTION AND APPLICATION NOTE: These physicnl properties are typical value, for thi, product. Please refer 10 the Material CAT-FLOC 8102 PLl"S is a medium 1011 Safety Data Sheet (J\1SDSJ for the most current molecular weight. liquid cationic polyelectrolyte. data and complete information.

It i, used as a primary coagulant or coagulant aid ACTIVE CONSTITUENTS in inter and wastewater clarificntion. Based on om hazard evaluation. rhi, product i, CAT-FLOC 8102 PLl"S is chlorine resistant and considered non-hazardous. effective over a broad pH range. Ingredients are considered proprietary. See the It i, highly effective a, a replacement for. or can l\'ISDS for information on regarding hazardous be med in conjunction with. inorganic coagulant, components. such a, ferric salr-, or alum. REGULATORY APPROVALS fe;llures Beurfih • Liquid polymer • Easy to feed Thi, product ha, received NSF 'International • Unique high • Effective in a wick certification under ANS!iNSF Standard 60 in the charge. low range of wastewater coagulation and flocculation category. The official molecular weight and water name is "Polv 1Dinllvldimeth\'l-nmmoni11m cationic polymer clarification Chloride) (pDADl\L.\C l. .. l\l;xim11111 product • Form, a strong floe applications application dosage i,: 50 mgl. • J\lay reduce or • Improved finished replace inorganic' water quality FDA Approved Sectlons 176. l SO components of coagulants • Reduce sludge paper and paperboard ill contact with dry food. generation 176.170 components of paper and paperboard m contact with aqueous and fatty foods.

PHYSICAL & CHEMICAL Please refer to the J\fSDS. SECTION 15. for the PROPERTIES mos! recent information on approvals.

Form Viscous liquid MATERIALS OF COMPATIBILITY Appearance Clear. pale yellow to amber Odor None CA T-FLOC 8102 PL rs polymer i, moderately Specific Gravity r(l 25:c I 0~ corrosive to iron and copper. including their alloys. pH (Neat) ,{t25°C 5.0-8.0 Storage tanks. chemical feed systems. and piping Viscosity -'d 2~ 'C 2~-200 cps should be constructed of high density (HDPE) or Freeze Point OT crosslinked (XLPE l polyethylene. fiberglass Flash Point lPJ\ICCJ ·-93'C (FRB l with polyester or vinylester resins. epoxy-or Freeze-thaw Recovery May stratify upon viuyle-ter-Iiued ,reel. freezing. Agitate to make uniform Compatible ENVIRONMENTAL AND TOXICITY PH' Polyethylene- High Density DATA CP\'C Polyethylene- Crosslinkcd FRP (bi-phenol 1 Kynar Please refer 10 the l\lSDS. SECTIONS 11 and 12. \'iron FRP (isophthalic) for the most current data. Pol ypropvlene Plasire , I ~2 (epoxy) SS,0-l&.,16 Plasite 4100 (vinyl e,rerl SAFETY AND HANDLING Buna-c\ Rubber Neoprene A, pan of good indnstrial and personal hygiene and safety procedure. avoid all unneces-ary '\ot Compatible exposure 10 the product and ensure prompt Bra,, Carbon Steel removal from eye,. skin and clothing. Wash thoroughly after handling. See yum local Nalco representative for Please refer to the l\lSDS. SECTIONS 3 and S. for compatibility information the most current clam. DOSAGE AND FEEDING STORAGE CA T-FLOC: 8102 Pl.L'S should be fed via a Keep container closed when not in closed feed system. A closed feed system is use. defined a, a system in winch fluid i, moved from a Product must be maintained ar 3'C or hizhcr. closed ,rorage vessel into a treated media without Protect from low remperarures. exposure 10 the atmosphere except through normal venting or pressure relief devices. Do not store in srainlevs

Nalco Pacific Pte Ltd 2 lntemotion,1I Business f\)rk • #02-20 The Strotegy To·,.·er 2 • Singapore 609930

SUBSIDIARIES AND AFFILIATES IN PRINCIPAL LOCATIONS AROUND THE 1.-VORLO

BID NUMBER: 09-20

BID TYPE: SOLE

DATE OF OPENING: 12/19/2019

BIDDING DEPARTMENT: WATER DEPARTMENT- WATER TREATMENT

BID ITEM: NELCO 8102 Plus Cationic Polymer

BUDGET ACCOUNT #'s AMOUNTS 50-490-922-235 $19,577.00 I have reviewed and recommend the bid be awarded as indicated. The budget account number is correct and has adequate funds to cover the amount requested for bid.

~.~ ~ Department~

TRANSFER OF BUDGET FUNDS REQUESTED: From Account #: To Account #: Amount:

BIDDERS: ** NALCO COMPANY **Recommended for acceptance Naperville, IL $1.15 per LB PER SPECIFICATIONS:

TOTAL COST: $19,577.00

Bid invitations were given to NIA Vendors

The results of this bid opening can be forwarded for bidders information. An award lo supply the above bid item(s),for the City of Canon City, will be made after council approval.

NOTES: SEE ATTACHED MEMO

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Cityof Ca.ion City P.O. Box 1460 - 128 Main Street- Caiion City, CO 81215-1460 (719} 269-9011 - Fax: (719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator-�... ��

PREPARED BY: Rex Brady, Director of Parks and Open Space

DATE: January 6, 2020 Regular City Council Meeting

RE: Sr. Arborist Technician Position

The Parks Department is very excited to be reinstituting the Forestry Division in 2020. This memo seeks formal Council approval of the attached newly created job description. The reinstatement of the Forestry Division is a crucial element to increasing and maintaining the health of our urban forest and will allow the Parks Department to greatly increase the level of service we provide to the Citizens of Canon City.

This position has been approved in the 2020 budget.

✓ Reviewed by City Attorney

RECOMMENDED ACTION: Approve Job Description

ATTACHMENTS: Sr. Forestry Technician Job Description City of canon City, co 128 Main Street I canon City, co 81212 719.269.9011 www.canoncity.gov

Job Title: Sr. Arborist Technician Job Code: 6110 Range: 55 ($19.59- $26.51) Department: Parks Reports To: Director of Parks

SUMMARY

Under the direction of the Director of Parks, assists and supports the City's Forestry Services Program which includes the health, safety, and aesthetics of public trees within the City. Under minimal supervision, perform a variety of skilled and semi-skilled tasks related to care and maintenance of trees, including the operation and maintenance of various specialized equipment.

ESSENTIAL FUNCTIONS

• Perform technical urban forestry functions for tree care operations. • Prune, remove, and maintain City-owned trees and other vegetation. • Respond to tree maintenance needs, citizen concerns and storm damage situations. • Plant, water, and mulch trees. • Perform tree maintenance operations in compliance with industry standards and specifications. • Assist in coordinating and implementing tree pruning rotation and removal programs. • Assist in preparing and administering bid specifications for contracted tree services. • Determine pruning needs on an individual basis: classifies type of pruning work to be performed. • Respond to issues related to sick, damaged, or hazardous trees. • Identify tree species and inspect for health and safety including tree risk assessments (formally known as tree safety inspections). • Operate and maintain a variety of hand and power tools. • Operate and maintain aerial lift, grappler, stump grinder, chipper, loader, dump truck and skid steer. • Assists in coordinating Tree Contractor Licensing program and administers field tests for contractors. • Assist in maintaining GIS tree inventory program. • Assist with educational programs such as Arbor Day. • Exercise appropriate level of initiative and judgement to make decisions within the scope of assigned authority. • Oversee and direct the work of field crews. • Respond to public service requests when assigned. • Provide information to the public relative to tree care and arboricultural practices. • Compile required reports regarding daily operations, tree risk assessment, and contract work as needed. • Recommend and assist in the implementation of forestry goals and objectives; implement approved policies and procedures. • Assist Parks and Cemetery staff as needed. • Assist other division and department staff with forestry related problems and situations as well as provides trainings to forestry staff and other departments. • Attend trainings, seminars, and meetings as required.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• General knowledge of park maintenance procedures, irrigation systems and basic irrigation repair preferred. • Ability to identify tree species and determine health and safety. • Familiarity with operation of aerial lift, grappler, stump grinder, chipper, loader, dump truck and skid steer. • Ability to operate and maintain a variety of hand and power tools.

EDUCATION/EXPERIENCE

• Completion of an Associate's degree Natural Resources Management, Forestry, Horticulture, or other related fields or completion of Forestry Certificate from an accredited college or possession of an ISA certified arborist credential. • A minimum of 36 months experience working in the tree pruning and tree removal service industry including rigging and roping down procedures. • Any acceptable combination of education, training and experience that provides the listed knowledge, abilities and skills may be substituted.

LICENSING/CERTIFICATION REQUIREMENTS

• Certified Pesticide Applicators License preferred. • Possess and maintain a valid class "B" CDL with airbrake endorsement.

ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee performs work outside most of the time, under varying and extreme weather conditions. Ability to work in environmental conditions which may include excessive noise, dust, pollen, gases, oils solvents and chemicals including a variety of herbicides, pesticides, and fertilizers. Work requires considerable physical effort including lifting and carrying up to 75 pounds, bending, stooping, kneeling, climbing, pulling, pushing, walking, and standing for extended periods of time. Work also involves the ability to perform duties at a variety of heights.

2 ADDITIONAL INFORMATION

• Work may be performed on weekends; overtime and adjusted schedules may also be required.

FLSA Status: [ ] Exempt-Salaried [X] Non-Exempt-Hourly Classified as: [ ] Essential [X] Non-Essential Date of Original: Date Revised: 12/10/2019, IRM

Employee Signature Supervisor Signature

Date Date

ID?

City of Calion City P.O. Box 1460 - 128 Main Street- Caiion City, CO 81215-1460 (719) 269-9011 - Fax: (719) 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator

PREPARED BY: Tammy Nordyke, Director of Finance�(\_) DATE: January 6, 2020

RE: 2A Street Improvement Fund Audit Contract

Attached for City Council review and consideration is a contract with Logan and Associates to perform the duties necessary for the 2019 Street Improvement Fund Audit. This audit is required due to the 2A ballot issue that Canon City voters approved during the November 2016 election. This audit is agreed upon to comply with Canon City Referendum# 2A that states the following:

Expenditures to be subject to an annual independent audit with no funds generated by such tax rate increase to be used to pay personnel or purchase equipment for street reconstruction.

The cost to perform the 2A audit is not to exceed $3,000. The City paid $3,000 for the 2018 2A audit.

The 2020 budget includes $3,000 in 10-410-151-300 to cover the cost of the annual 2A audit.

RECOMMENDED ACTION: Staffis requesting approval of the agreement as well as authorization for the City Administrator to sign the engagement letter in an amount not to exceed $3,000.

ATTACHMENT: Logan and Associates Contract for the 2019 2A Annual Audit dated December 18, 2019

1 6140 S. Gun Club Rd, Suite K6-132 Aurora, Colornrlo 8001 C, 303.8:JS.6815 Fax: 303.997.1056

December 18, 2019

Honorable Mayor and Members of City Council City of Canon City, Colorado 128 Main Street Canon City, Colorado 81212

We are pleased to confirm our understanding of the services we are to provide for the City of Canon City, Colorado (the "City"). We will perform the procedures enumerated below, which were agreed to by management, solely to assist in verifying the amount of the 1 % sales and use taxes collected and spent in accordance with Section(s) 3.12.040(A)(l-2) and 3.12.040(8)(1-2) as defined in the City's municipal code for the year ended December 31, 2019. This agreed-upon procedures engagement will be performed in accordance with standards established by the American Institute of Certified Public Accountants.

As a result of our engagement, we will provide management with a report of our findings and observations. The sufficiency of the procedures we perform is solely the responsibility of the specified users of the report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.

• Obtain an understanding of the internal control over the expenditures that qualify as " ... street-related infrastructure improvements and repairs ... " as defined in Section(s) 3.12.040(A)(2) and 3.12.040(8)(2).

• Obtain a detail listing of expenditures in Street Improvement Fund and select a sample of expenditure transactions to test.

• Test the sample of expenditures to supporting documentation for costs allowed by the municipal code Section(s) 3.12.040(A)(2) and 3.12.040(8)(2).

We are not engaged to, and will not, perform an examination, the objective of which would be the expression of an opinion on any financial information. Accordingly, we will not express such an opinion. If we performed additional procedures, other matters might come to our attention that we would report to you.

Our fee for these services will not exceed $3,000. This fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur any additional costs.

2 Honorable Mayor and Members of City Council Canon City, Colorado Page 2

We appreciate the opportunity to be of service to you. If you have any questions, please let us know.

Sincerely,

Logan and Associates, LLC

This letter correctly sets forth the understanding of the City of Canon City, Colorado.

Signature

Title

Date

loQ

Cityof Cafion City P.O. Box 1460 -128 Main Street-Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator 1-� · PREPARED BY: Tammy Nordyke, Director of Finance ~rccrJ DATE: January 6, 2020

RE: 2019 Audit Engagement Letter

Proposed for City Council consideration is a letter from Hinkle & Company, PC, defining the scope of the audit proposed for the 2019 fiscal year. The objective of the audit is to determine if financial statements are in conformity with accounting principles generally accepted in the United States.

The cost to perform the audit is not to exceed $21,000. The City paid $22,000 for the 2018 annual audit. If the City is required to do a Single Audit the fees will not exceed $5,000. An additional fee of approximately $4,000 will be charged if the company is engaged to do the draft and related footnotes.

The 2020 budget includes $25,000 in 10-410-151-300 and $10,000 in 50-490-913-300 to cover the cost of the annual audit.

RECOMMENDED ACTION: Authorized the Mayor to sign the engagement letter with Hinkle & Company PC in an amount not to exceed $21,000 with contingencies for $10,000.

ATTACHMENT: 2019 Aud it Engagement letter from Hinkle & Company dated December 6, 2019

1 December 6, 2019 HINKLE & COMPANY Strategic PC City Council Business Advisors City of Canon City P.O. Box 1460 Canon City, Colorado 81215-1460

We are pleased to confirm our understanding of the services we are to provide to the City of Canon City (the City). We will audit the financial statements of the governmental activities, the business type activities, each major fund, the aggregate remaining fund information, and the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2019.

In addition, we will audit the entity's compliance over major federal award programs for the period ended December 31, 2019, if required. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. Our audits will be conducted with the objectives of our expressing an opinion on each opinion unit and an opinion on compliance regarding the entity's major federal award programs.

Accounting principles generally accepted in the United States of America require that supplementary information (RSI), such as management's discussion and analysis (MD&A), budgetary comparison schedule for the General Fund, schedules of the City's proportionate share of the net pension liability and the City's contributions, if applicable, be presented to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation and comparing the information for consistency with management's responses to our inquiries. We will not express an opinion or provide any form of assurance on the RSI. The following RSI is required by accounting principles generally accepted in the United States of America. This RSI will be subjected to certain limited procedures but will not be audited:

• Management's Discussions and Analysis 5950 S. Willow Dr, Ste. 302 • Budgetary Comparison Schedules Greenwood Village, • Schedule of the City's proportionate share of the net pension liability, if Colorado 80111 applicable • Schedule of the City's contributions, if applicable TEL: 303.796.1000 FAX: 303.796.1001 wwvv. HinkleCPAs .com

2 City Council City of Canon City Engagement Letter Page 2

Supplementary information other than RSI will accompany the City of Canon City basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling supplementary information to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on the following information in relation to the financial statements as a whole:

• Schedule of expenditures of federal awards (if required) • Combining financial statements • Local highway finance report

Schedule of Expenditures of Federal Awards (if required)

We will subject the schedule of expenditures of federal awards to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling the schedule to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on whether the schedule of expenditures of federal awards is presented fairly in all material respects in relation to the financial statements as a whole.

Data Collection Form (if required)

Prior to the completion of our engagement, we will complete the sections of the Data Collection Form that are our responsibility. The form will summarize our audit findings, amounts and conclusions. It is management's responsibility to submit a reporting package including financial statements, schedule of expenditure of federal awards, summary schedule of prior audit findings and corrective action plan along with the Data Collection Form to the federal audit clearinghouse. The financial reporting package must be text searchable, unencrypted, and unlocked. Otherwise, the reporting package will not be accepted by the federal audit clearinghouse. We will assist you in the electronic submission and certification. You may request from us copies of our report for you to include with the reporting package submitted to pass-through entities.

The Data Collection Form is required to be submitted within the earlier of 30 days after receipt of our auditors' reports or nine months after the end of the audit period, unless specifically waived by a federal cognizant or oversight agency for audits. Data Collection Forms submitted untimely are one of the factors in assessing programs at a higher risk.

3 City Council City of Canon City Engagement Letter Page 3

Audit of the Financial Statements

We will conduct our audit in accordance with auditing standards generally accepted in the United States of America (U.S. GAAS), the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America; the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and, if applicable, in accordance with any state or regulatory audit requirements. Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, governmental regulations, grant agreements, or contractual agreements.

An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. If appropriate, our procedures will therefore include tests of documentary evidence that support the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of cash, investments, and certain other assets and liabilities by correspondence with creditors and financial institutions. As part of our audit process, we will request written representations from your attorneys, and they may bill you for responding. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters.

Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements or noncompliance (whether caused by errors, fraudulent financial reporting, misappropriation of assets, detected abuse, or violations of laws or governmental regulations) may not be detected exists, even though the audit is properly planned and performed in accordance with U.S. GAAS and Government Auditing Standards of the Comptroller General of the United States of America and, if applicable, in accordance with any state or regulatory audit requirements. Please note that the determination of abuse is subjective, and Government Auditing Standards does not require auditors to detect abuse.

In making our risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. Our responsibility as auditors is, of course, limited to the period covered by our audit and does not extend to any other periods.

4 City Council City of Cation City Engagement Letter Page 4

We will issue a written report upon completion of our audit of the City's basic financial statements. Our report will be addressed to the governing body of the City. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement.

In accordance with the requirements of Government Auditing Standards, we will also issue a written report describing the scope of our testing over internal control over financial reporting and over compliance with laws, regulations, and provisions of grants and contracts, including the results of that testing. However, providing an opinion on internal control and compliance over financial reporting will not be an objective of the audit and, therefore, no such opinion will be expressed.

Audit of Major Program Compliance

If a Single Audit is required, our audit of the City's major federal award program(s) compliance will be conducted in accordance with the requirements of the Single Audit Act, as amended; and the Uniform Guidance, and will include tests of accounting records, a determination of major programs in accordance with the Uniform Guidance and other procedures we consider necessary to enable us to express such an opinion on major federal award program compliance and to render the required reports. We cannot provide assurance that an unmodified opinion on compliance will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or withdraw from the engagement.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the entity has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major federal award programs. Our procedures will consist of determining major federal programs and performing the applicable procedures described in the U.S. Office of Management and Budget 0MB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the entity's major programs. The purpose of those procedures will be to express an opinion on the entity's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Also, as required by the Uniform Guidance, we will perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each of the entity's major federal award programs. However, our tests will be less in scope than would be necessary to render an opinion on these controls and, accordingly, no opinion will be expressed in our report.

We will issue a report on compliance that will include an opinion or disclaimer of opinion regarding the entity's major federal award programs, and a report on internal controls over compliance that will report any significant deficiencies and material weaknesses identified; however, such report will not express an opinion on internal control.

5 City Council City of Canon City Engagement Letter Page 5

Management Responsibilities

Our audit will be conducted on the basis that management acknowledge and understand that they have responsibility:

1. For the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; 2. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; 3. For identifying, in its accounts, all federal awards received and expended during the period and the federal programs under which they were received, including federal awards and funding increments received prior to December 26, 2014 (if any), and those received in accordance with the Uniform Guidance (generally received after December 26, 2014); 4. For maintaining records that adequately identify the source and application of funds for federally funded activities; 5. For preparing the schedule of expenditures of federal awards, if required, (including notes and noncash assistance received) in accordance with the Uniform Guidance; 6. For the design, implementation, and maintenance of internal control over federal awards; 7. For establishing and maintaining effective internal control over federal awards that provides reasonable assurance that the nonfederal entity is managing federal awards in compliance with federal statutes, regulations, and the terms and conditions of the federal awards; 8. For identifying and ensuring that the entity complies with federal statutes, regulations, and the terms and conditions of federal award programs and implementing systems designed to achieve compliance with applicable federal statutes, regulations, and the terms and conditions of federal award programs; 9. For disclosing accurately, currently, and completely the financial results of each federal award in accordance with the requirements of the award; 10. For identifying and providing report copies of previous audits, attestation engagements, or other studies that directly relate to the objectives of the audit, including whether related recommendations have been implemented; 11. For taking prompt action when instances of noncompliance are identified; 12. For addressing the findings and recommendations of auditors, for establishing and maintaining a process to track the status of such findings and recommendations and taking corrective action on reported audit findings from prior periods and preparing a summary schedule of prior audit findings; 13. For following up and taking corrective action on current year audit findings and preparing a corrective action plan for such findings; 14. For submitting the reporting package and data collection form, if required, to the appropriate parties; 15. For making the auditor aware of any significant contractor relationships where the contractor is responsible for program compliance; 16. To provide us with: a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements, and relevant to federal award programs, such as records, documentation, and other matters; b. Additional information that we may request from management for the purpose of the audit; and c. Unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence.

6 City Council City of Canon City Engagement Letter Page 6

17. For adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year period(s) under audit are immaterial, both individually and in the aggregate, to the financial statements as a whole; 18. For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets; 19. For taking reasonable measures to safeguard protected personally identifiable and other sensitive information; and 20. For confirming your understanding of your responsibilities as defined in this letter to us in your management representation letter.

With regard to the schedule of expenditures of federal awards referred to above, if applicable, you acknowledge and understand your responsibility (a) for the preparation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance, (b) to provide us with the appropriate written representations regarding the schedule of expenditures of federal awards, (c) to include our report on the schedule of expenditures of federal awards in any document that contains the schedule of expenditures of federal awards and that indicates that we have reported on such schedule, and (d) to present the schedule of expenditures of federal awards with the audited financial statements, or if the schedule will not be presented with the audited financial statements, to make the audited financial statements readily available to the intended users of the schedule of expenditures of federal awards no later than the date of issuance by you of the schedule and our report thereon.

As part of our audit process, we will request from management, written confirmation concerning representations made to us in connection with the audit.

We understand that your employees will prepare all confirmations we request and will locate any documents or invoices selected by us for testing.

If you intend to publish or otherwise reproduce the financial statements and make reference to our firm, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed.

Fees and Timing

Jim Hinkle is the engagement partner for the audit services specified in this letter. His responsibilities include supervising the auditing services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the audit report.

Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses. Invoices will be rendered every two weeks and are payable upon presentation. We estimate that our fee for the audit will be $21,000. If the City is required to perform a Single Audit, the additional fees will not exceed $5,000. If we are engaged to draft the financial statements and related footnotes, additional fees will approximate $4,000. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate. Whenever possible, we will attempt to use the City's personnel to assist in the preparation of schedules and analyses of accounts. This effort could substantially reduce our time requirements and facilitate the timely conclusion of the audit.

7 City Council City of Canon City Engagement Letter Page 7

Other Matters

During the course of the engagement, we may communicate with you or your personnel via fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communications.

The audit documentation for this engagement is the property of Hinkle and Company, PC and constitutes confidential information. However, we may be requested to make certain audit documentation available to state and federal agencies and the U.S. Government Accountability Office pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation will be provided under the supervision of Hinkle and Company, PC's personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these agencies and regulators. The regulators and agencies may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. We agree to retain our audit documentation or work papers for a period of at least five years from the date of our report.

Further, we will be available during the year to consult with you on financial management and accounting matters of a routine nature.

With respect to any nonattest services we perform, the City's management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including monitoring ongoing activities.

During the course of the audit, we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing.

You agree to inform us of facts that may affect the financial statements of which you may become aware during the period from the date of the auditor's report to the date the financial statements are issued.

At the conclusion of our audit engagement, we will communicate to the City Council, the following significant findings from the audit:

• Our view about the qualitative aspects of the entity's significant accounting practices; • Significant difficulties, if any, encountered during the audit; • Uncorrected misstatements, other than those we believe are trivial, if any; • Disagreements with management, if any; • Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process; • Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures; • Representations we requested from management; • Management's consultations with other accountants, if any; and

8 City of Canon City Engagement Letter Page 8

• Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management.

Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the financial statements, Single Audit (if required) and compliance over major federal award programs including our respective responsibilities (if required).

In accordance with the requirements of Government Auditing Standards, we have attached a copy of our latest external peer review report of our firm for your consideration and files.

We appreciate the opportunity to be your financial statement auditors and look forward to working with you and your staff.

This letter correctly sets forth our understanding of the City of Canon City.

Authorized Signature Date

Title

loR Cityof Calion City P.O. Box 1460 -128 Main Street-Canon City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator 1 /, · PREPARED BY: Rex Brady, Director of Parks

DATE: January 6, 2020

RE: Mountain Bike Event in Royal Gorge Park

Seth Bush of Mountain Bike Southwest, LLC, of Albuquerque, New Mexico a mountain bike promotion company hosted a very successful inaugural event in the Royal Gorge Park in May of 2019. Mr. Bush would very much like to return for a second year and is planning a 6- and 12-hour mountain bike relay event on Saturday, May 16, 2020 in the Royal Gorge Park.

Mountain Bike Southwest LLC, also known as Zia Rides has hosted successful family friendly events throughout the Southwest including areas such as Phoenix, Gallup, Angel Fire/Taos among others. Last years event attracted over 200 competitors, the 2020 event is expected to attract 300 or more riders.

The event will be a fantastic opportunity to continue showcasing the Royal Gorge Park trail system as well as other trail systems in the area and will help put Canon City and the Royal Gorge Region on the map as a hiking and biking destination.

✓ Reviewed by City Attorney

RECOMMENDED ACTION: Council approval

ATTACHMENTS: Event Proposal, Event Agreement PO Box 70188 Albuquerque, NM 87197 505-554-0059 [email protected] www.ziarides.com

Royal Gorge Six and Twelve: May 16, 2020 - Royal Gorge Park East Ridge Campground

About Zia Rides: Zia Rides is a mountain bike event promotion company based in Albuquerque, NM. We are a small, family-run business that promotes fun, family-friendly events throughout the Southwest in locations like Phoenix, Gallup, Angel Fire/Taos, Albuquerque, Silver City, and Ruidoso. Zia Rides has a track record of promoting successful, fun events for the entire family. We maintain an extensive network of followers through our online newsletter and via various social media platforms. As a result, our events support the communities in which they are held by drawing attention to the opportunities in an area and therefore attracting riders for repeat visits.

Contact information: Seth R. Bush, Race Director and Owner 505-554-0059 [email protected] www.ziarides.com

About the Proposed Event Zia Rides Mountain Bike Events proposes to hold the 2nd Annual Royal Gorge Six and Twelve on May 16, 2020. The first year of the event was a huge success with over 200 riders partcipating. We expect the event to grow in 2020.

A relay event allows participants to compete as solos, duos, or teams. This makes for a fun and festive atmosphere as not all riders are riding at the same time. The goal of the race is to complete as many laps as possible of a 10-15 mile course in 6 or 12 hours.

Race weekend festivities will also include packet pickup and registration activities at a local restaurant in downtown Canon City. By bringing particpants into town, we encourage riders and their families to dine, shop, and stay in town. If possible, we would be interested in holding a fun race or family bike ride in downtown as part of the event weekend. Zia Rides will set up a transistion tent and base of operations at Royal Gorge Park East Ridge Campgrounds for the weekend. An area will be made available for local food trucks/vendors as well as bike industry vendors. We also hope to partner with a local brewery to set up a beer garden for the event.

Throughout the day family-friendly activities will take place including a kids race, bike toss, balancing competition, etc. Zia Rides focuses on family-friendly events, and the proximity to town and Royal Gorge Bridge make the location ideal for families to join racers at the event.

Pertinent Details What: 6 and 12 Hour Mountain Bike Relay When: Saturday, May 16, 2020 Start Time: 7:30am End Time: 7:30pm Course: Approximately 10-15 miles of trails in Royal Gorge Park Number of participants: 250-500 Set up: Thursday and Friday, May 14-15, 2020 Clean up: Sunday, May 17, 2020

Requested support from tbe City of Canon City Zia Rides would like to request support from the City Canon City in the following forms: • Permission to reserve the campground and hold a race at Royal Gorge Park East Ridge Campground. • Permission to allow camping throughout Royal Gorge Park East Ridge Campground, not just the specific designated camping spaces. • Permission to utilize the trails at Royal Gorge Park • Assistance from local emergency services - EMT /ambulance at the event site if available • Assistance with traffic control from emergency services, as needed. • Assistance promoting the event from through appropriate marketing and outreach efforts. • Help connecting with local hotels, food vendors and other local businesses that will benefit from having the event in Cation City. I, I I I FOR OFFICE USE ONLY CITY OF CANON CITY Fnt<."fCd imo computer .... ·--· PARK/PUBLIC PROPERTY USE PERMIT FOR SPONSORED EVENTS/ ACTIVITIES 269-9028

PARK OR PlilJUC PROPERTY TO Bf: USED: Other May 16, 2020 May 16, 2020 DATE & TIME OF EVENT: END DATE & TIME OF EVENT: _ May 14-15, 2020 May 17, 2020 DAT£ & TIME o•· SET liP: BRF:AKDOWN DAU: & TIME: _ Royal Gorge Six and Twelve Mountain Bike Event N.om OF J,;\'ENT/ACTl\'ITY; _

DESCRJPllON OF 1<:V1<:NT OR ACTl\'ITY: (attach additional ~es if necessary) Zia Rides will be back for the 2nd annual Royal Gorge Six and Twelve event based at the Eastridge Campground on the Royal Gorge Trail Network. The event pits solos, duos. and teams of riders against each other. They try to complete as many laps as they can of the course in a 6 or 12 hour period. We will have food vendors onsite, activities for kids and families throughout the day, as well as a beer garden TBD. Packet pickup will be held in town on Friday night prior to the event.

Zia Rides Seth Bush AGt:NCY/SPONSOR: CONTACf PERSON (PRINT) _ 505--554•0059 [email protected] l'HONE/J'AX: .•.. ------E-MAIi,; 3228 Calle de Estella NW, Albuquerque, NM 87104 MAIUNG ADDRF~~S=------~·····•··········------250-500 250-5( ESTlMATEU NUMBER O.F PERSONS Al'fENl)ING F.ACH DA '\': TOTAL DURATION or Jo;Vf'.NT: __

CHt:<.:K n'PE OF t'ACILm'(S) TO nt: INCLUDED \\1'1'11 TlllS REQUEST:@;m-:1:rmu _

[}scage (Veterans Park only) 0BasebaU -0Volleyball O,occc.- -Orcnnil; .[]Basketball -12}Tr-Jil -OUridgc □Lawn .@Camp Site 0 Roads/Parking Lots Ocarnirnl Grounds00thcr Facility _

CA TEGOR\' Of' ORGt\NIZATION/SPONSOR

AO INDl\'IDl/ALS, SPECIAL INTEREST GROUPS BO .NON-PROf'l'fS/CHURCHl<:S

C@COMMF,RCIAL ACllVl'f\' OR SAi.ES (Council approval. Municipal Code 9.44.0

• I (we) have read and understand all statements, requirements and have answered all questions contained in this Park Use Permit for Sponsored Events/Activities. I (we) understand and agree to all requirements contained herein including payment of fees. I·~ • lndemnifirntion: By signing below, Applicant hereby expressly exempts and releases the City, ir.s officers, employees, and insurers from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising I from property loss or damage, bodily injury, personal injury, sickness, disease, or death, that Applicanr may incur a-; a result of such use, whether any such liability, claims, and demands result from 1J1e act, omission, negligence, or other fault on the part of the City, its officers, or its employees. or from any other cause whatsoever. /4-x;~-=---- October 1_a_, _20_1_9_ s~u~p;-;.~)r/Organi,.at 10n Representative r.r.ue or submittal

(Pl'rnlit not ,,alid until requirenxnts are. nxt and signl'tl {Opy I:; In Un: ~~iou ohpomuntt E,·c:ne/Acthity site.) PLEASE ANSWER FOU,OWlNG QUESTIONS: (Attach additional supporting pages as necessary for d<,scriptions)

Questions to he answered hv Sponsor: Requirements ofSpoo~r; (For City Use Only) I. Category of sponsor: A.Q n-0 C-0 2. Sire plan of event in park attached') yrsl2Jno0

3. J lave )'OU scheduled an "on-site" pre-event meeting" ye{J110!;2} When? _ 4. Insurance Cert. naming City additional insured attached? )"CilDr~

5. Advance ~t up time indicated on permit form? Jrs0noO 6. Will event sell food, goods or services? yrs@ooO 7. Will you solicit donations or conduct a fund-raiser? )"~000□ n ,~,: t·::_i\::.:l:. -~::•_,-· L:·-c:.vtif (r,):· \r• X. Will there be an entrance or use fee? ~·rs0ioO ___ _;;:_ __

9, Will alcohol be sold or served? F•;:· :t~~ ;:•· · ;~-,-·•·:· ---'------

If Jt-s for the next two quesuous, have JOU contacted the Utility Notilicali<,n Center ~f days in advance of efKjQ I 0. Will )'OU erect tcnus) or canopies. Sq. ft.•--·-·····~·

11. Will there he temporary fencing? y~[21no0 ·.·,.--. 12. Electricity needs? Describe in detail 011 an attachment, Jl'S□n()r:a ,;,••. ·. \-i·:.;·:,- 13. Water needs'? Describe in detail on an attachment. -ss-n \·'/(:· t iii·~.-~.: 1-t. \VHI event require banners orsigns? y..,Qnol2!

15. Do you need to drive vehicles on park lawns'? yesOno@ ------·····•··············· Describe in detail on an attachment. 16. Do you anticipate adjacent mad closures Lo park? J('S@noO Describe & attach "Right of Way Permit". 17. If you arc using the D&RGW Park at 9" & RGB, )·csOn.0 did you obtain approval letter from Callon Nat'I Bank'.'

18. Do you need the use of the trails or pedestrian bridge'? ye;!2}no0 ; ,., ._, "'····· .. ·:·_· ... ·· Describe location on attnchmcnt. 19. Arc you !;

23. The Park Pcrmh Fee is$_. _ yt"sl2!no0 Upon review. the City may require a damage deposit. 24, I-lave you attached the Park Use Permit Fee? ~{'li□,o0 25. Have you signed the INDEMNIFICATION clause? Yt"~0noO

City Clerk - Date

Date of approval Sanctioned by ... •• VENUE MAP N • Proudly Supported by Moy 181h, 2019 •• 7am -7 pm •• •• R"~ •• • • Gi&-4 ~'L'fi!;! •• •~ · •• •• ltmf~~i;l! • •• (NOUA.t.'Hi't-~UllS & sv,PlfM(NIS t-¥·1&¥41

camping

•• • • LEGEND • • •• camping ••••••••• sol co ,~,... . LADIES • Rolling start ~~· RI DE • • • • course camping ••• •• - Forest Roods • • • * Start/Finish Line • • O FirstAid •• Sanctioned by COURSE MAP .. N Proudly supported by counwRd.3A •

rai½muw1 [NOURJ ~C( ~UhS • su,nHllNIS ?i·IM41

.. ~ • ... 1 Loop= 9.8 miles/ 1,100 ft of gain .. ~ ... LEGEND 6900ft Rolling start ' sol co LAOIES • Full course ~ RI OE - Non-Event Trails Elevation ~ .. ,,>,. Roads lfflA Start/Finish Line 6200ft 0 Aid Station 9.0ml FE...EO SSP(MRCK,µ • * Distance ' DATE {MMIODIYYYY) CERTIFICATE OF LIABILITY INSURANCE I 04/17/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder ls an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER ~2~tlCT ...... , TFAX American Specialty Insurance Risk Services, Inc. PHONE & .1A/.C,NJ1• . J;~\): . _ LIN9,.N91: . E·MAIL AJlDRESS: 7609 W. Jefferson Blvd., Suite 100 ...... IN.SURER(SJ AFFORDING.COVERAGE...... NAIC.# .. Fort Wayne IN 46804 INSURE.R A: __ Arch.lnsurance Company··-·• 11150 INSURED . INSURER B.: •.•...•.• United States Endurance Cycling Federation / Outside Events LLC .J.NSU ~~R C : P.O. Box 514 INSURERD: .. INSURER.E: Wellborn TX 77 881 INSURER F : COVERAGES CERTIFICATE NUMBER: 1001646139 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '~ft·---:;:.;;·;~~;~~;~;;.~~~· ···· l~-~P.!-I~.~~: · ·;;~;~·;~~;;~·~··- ·· ·· ;~m-Ji~; ;~2r~irv~:············· ·········· LIMITS X COMMERCIAL G!ie.person) ...... s Excluded A y SBCGL0033602 02/20/2019 02/20/2020 .. _PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE . i. s 5,ooo,ooo . ::::] POLICY [] ~fBi [~] LOC PRODUCTS· COMPIOPAGG .. S 5,000,099. . X ! OTHER: EVENT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S .(1;8 ~c;cidenlJ... .. ANY AUTO BODILY INJURY (Per person) s ...... ------1 OWNED SCHEDULED BODILY INJURY (Per acocem) s ...... ~~i{~Ds ONL y AUTOS NON.OWNED .PROPERTY.DAMAGE...... s ...... AUTOSONLY AUTOS ONLY .(Per. accidenQ .

I ; UMBRELLA LIAB L ..... i OCCUR ; EACH OCCURRENCE Ij ··----···------·-··· ····-·· ·-···-··. -· .. ---~--,.,,., ..• ,. EXCESS LIAB i i CLAIMS.MADE l ······ ·~~~r··r~~;~~·~;;~;'··· · ' ! f>,Q<:J~~Qt!~. .S.

WORKERS COMPENSATION ~~~TUTEI ~~._H·--+-- AND EMPLOYERS' LIABILITY VIN ...... 1 .J ANYPROPRIETORIPARTNER/EXECUTIVE ! .. ~.L. EACH ACCIDE"!_!,...... S OFFICER/MEMBER EXCLUDED? □N/A (Mandatory In NH) E.L. DISEASE· EA EMPLOYEE! .. s ..,...... If yes. describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE. POLICY LIMIT S

DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schodule, may bo attached If more space lo roqulred) .. The Certificate Holder is only an Additional Insured with respect to liability caused by the negligence of the Named Insured as per endorsement no. 03 Additional Insured .. Negligence, but only with respect to ROYAL GORGE SIX & TWELVE on May 18, 2019.

CERTIFICATE HOLDER CANCELLATION City of Canon City SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

128 Main St. AUTHORIZED REPRESENTATIVE

Canon City co 81212 I D~ © 1988 .. 2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Colorado Secretary of State Date and Time: 12/19/2018 I I :49 AM Document must be filed electronically. ID Number: 20188006574 Paper documents are not accepted. Fees & forms are subject to change. Document number: 20188006574 For more information or to print copies ''''' Amount Paid: $100.00 of filed documents, visit www.sos.state.co.u~.

,\BOVE SPACE FOR OFFICE USE ONI.Y

Statement of Foreign Entity Authority filed pursuant to § 7-90-803 of the Colorado Revised Statutes (C.R.S.)

I. The entity ID number, the entity name, and the true name, if different, are

Entity ID number 20188006574 (Colorado Secretary of Stale fl) 1111111be1)

Entity name Mountain Bike Southwest, LLC

True name (if different from the entity name)

2. The form of entity and the jurisdiction under the law of which the entity is formed are

Form of entity Foreign Limited Liability Company

Jurisdiction New Mexico

3. The principal office address of the entity's principal office is

Street address 3228 Calle De Estella Nw (Street number and name)

Albuquerque NM 87104 (City) (State} (Z/1'/Postal Code) United States (Province - if applicable) (Co1111111•)

Mailing address (leave blank if same as street address) (Street 1111111ber and name or Post Office Box information}

(City) (Slate) (ZIP/Postal Code)

(Province - if applicable) (Country)

4. The registered agent name and registered agent address of the entity's registered agent are

Name (if an individual) Wright Christopher (Last) (Fi1:

(if an entity) (Ca11tio11: Do 1101 provide both an individual and

AUTHORITY Page I of3 Rev. I2/01/201 l Street address 9850 Westbury Way (Street 1111111/Jer and name)

Littleton co _8_0_12_9 _ (City) (State) (Zif> Cade)

Mailing address (leave blank if same as street address) (Street 1111111her and name or Post Office Box infonnation)

co (City) (State) (.l/P Code)

(171e following state men/ is adopted by marking the box.) IR] The person appointed as registered agent above has consented to being so appointed.

5. The date the entity commenced or expects to commence transacting business or conducting activities in Colorado is 01/01/2019 (i11111/ddlY.l'.l'Y)

6, (Ifa pplicable. adopt the following statement by marking the box and include an a11ach111e111.) D This document contains additional information as provided by law.

7. (Ca11tio11: Leave blank if the document does 1101 have a delayed effective date. Stating a delayed effective date has significant legal consequences. Read instructions before entering a date.)

(If the following statement applies, adopt the statement by entenng a date and, if applicable, time using the requiredfo rmat.) The delayed effective date and, if applicable, time of this document is/are _ (mm/dd/yyyy hour.minute am/pm)

Notice:

Causing this document to be delivered to the Secretary of State for filing shall constitute the affirmation or acknowledgment of each individual causing such delivery, under penalties of perjury, that the document is the individual's act and deed, or that the individual in good faith believes the document is the act and deed of the person on whose behalf the individual is causing the document to be delivered for filing, taken in conformity with the requirements of part 3 of article 90 oftitle 7, C.R.S., the constituent documents, and the organic statutes, and that the individual in good faith believes the facts stated in the document are true and the document complies with the requirements of that Part, the constituent documents, and the organic statutes.

This perjury notice applies to each individual who causes this document to be delivered to the Secretary of State, whether or not such individual is named in the document as one who has caused it to be delivered.

8. The true name and mailing address of the individual causing the document to be delivered for filing are

Bush Seth Richard -----(La-st) ------(Fi-rst) --- (Middle) 3228 Calle de Estella nw (Street number and name or Post Office Box information)

Albuquerque NM 87104 (Ciry) (.State) (Zll'll'ostal Code) United States (Province - if applicable) (Country}

(If the following statement applies, adopt the statement by marking the box and include an a11ach111e111.) D This document contains the true name and mailing address of one or more additional individuals causing the document to be delivered for filing.

AUTHORITY Page 2 of3 Rev. 12/01/2011 Disclaimer: This form/cover sheet, and any related instructions, are not intended to provide legal, business or tax advice, and arc furnished without representation or warranty. While this form/cover sheet is believed to satisfy minimum legal requirements as of its revision date, compliance with applicable law, as the same may be amended from time to time, remains the responsibility of the user of this form/cover sheet. Questions should be addressed to the user's legal, business or tax advisor(s).

AUTHORITY Page 3 of3 Rev. 12/01/2011 SPECIAL EVENT AGREEMENT

THIS SPECIAL EVENT AGREEMENT (the "Agreement") is made and entered into as of the_ day of , 2020, by and between the City of Canon City, Colorado (the "City"), and Mountain Bike Southwest, LLC, a New Mexico limited liability corporation, with a mailing address of 3228 Calle De Estella NW, Albuquerque, New Mexico 87104 ("Event Organizer"), herein referred collectively as the "Parties."

WHEREAS, the City is the owner of real property and improvements located in Fremont County known as the Royal Park Eastridge Campground (the "Property");

WHEREAS, Event Organizer desires to use the Property for camping related to Mountain Bike Relay (the "Event") and the City desires to allow for such use, provided it does not interfere with City operations; and

WHEREAS, the Parties desire to permit the use of the Property as further set forth herein.

NOW THEREFORE, in consideration of the terms and conditions of this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

I. Scope. Event Organizer may use the entire Property from Thursday, May 14, 2020 at 7:00 a.m. until Sunday, May I 7, 2020 at 7:30 p.m., to hold the Event, subject to the provisions of this Agreement.

2. Event Organizer Duties and Responsibilities.

A. Event Organizer shall remit to the City five percent (5%) of the entry fees collected for the Event. Event Organizer shall keep records of all payment of entry fees and provide a report to the City within ten (10) days after the conclusion of the Event, detailing the sales and the total fees collected. The report shall be accompanied by the payment of the City's portion of the entry fees.

B. Event Organizer shall provide the City with a security deposit in the amount of $2,500.00, which the City may use to repair any damage to the Property or remedy any violations of this Agreement by Event Organizer; provided that the security deposit shall not limit the liability of Event Organizer to the City. Within twenty (20) days of conclusion of the Event, the City shall return all unused portions of the security deposit, if any, to Event Organizer.

C. Event Organizer shall be responsible for ensuring that all campground regulations imposed by the City, not modified by this Agreement, are adhered to by the users of the Property during this Event.

D. Event Organizer shall provide for an adequate number of dumpsters, trash cans and portable toilets for waste management purposes during the Event. Event

l/1/912019 C:\USERS\R713RADYiDOCUMENTS\ZIA EVENT-A/21918.UOCX Organizer shall provide for waste management services to regularly dispose of waste during the Event.

E. Event Organizer shall provide all staff and volunteers to adequately manage the Event and its participants.

F. Event Organizer shall coordinate the online registration for the Event, all Event management and scheduling, marketing and promotion of the Event, tents and all onsite resources for Event participants, organizing and staging vendors, parking management, and onsite entertainments including PA system and music.

G. Event Organizer shall contract with a professional emergency services company or local government to coordinate and provide medical services during the Event.

H. Event Organizer may set up a beer garden on the Property, subject to obtaining any necessary liquor license permit. If the Event Organizer obtains the necessary liquor license permit, the beer garden must be separately designated from the remainder of the Property and access restricted to individuals 21 years and older. Event Organizer shall be responsible for providing staff with proper training to check IDs and ensure alcoholic beverages are not removed from the beer garden.

I. Event Organizer shall provide generators for electricity, if necessary.

J. No later than thirty (30) days prior to the Event, the Event Organizer shall provide a written plan for Event including but not limited to the following information:

i. The estimated number of participants and anticipated individuals accompanying the participants (who will be camping).

ii. Map of Property for the Event, including, but not limited to, campsites, waste sites, beer garden, vendors and bike industry representative sites, parking, signage, entertainment stages, and medical tent.

iii. Schedule of relay and events.

iv. A plan for waste management, including but not limited to, the location and number of dumpsters, trash cans and portable toilets and the name and contact information of the company or companies providing waste management. Event Organizer shall provide a detailed plan for clean-up after the conclusion of the Event.

v. Number of staff and volunteers Event Organizer will have in place to manage Event.

vi. Name of emergency medical company or local government providing medical services during Event.

2 /1119/20/9 C:\USERSlR1JJRAm'iDOCUMENTS1ZJA E/IEN7~A 1219/8.DOCX 3. City Duties and Responsibilities.

A. The City agrees to waive campground fees for the Property during the Event.

B. The City agrees to permit Event Organizer to limit access to the Property.

C. The City agrees to permit camping in the areas on the attached map, and not limited to just the specific designated camping spaces. However, these additional areas must be immediately adjacent to existing dirt roads and Event Organizer must clearly mark these areas as camping areas prior to the Event.

D. The City agrees to provide twenty-five (25) traffic cones for the Event and signage for the closure of County Road F30. The City has obtained permission from Fremont County for the road closure.

E. The City agrees to suspend any jeep tours on the Property on Saturday, May 16, 2020.

F. The City agrees to allow Event Organizer to utilize the entire Royal Gorge Park trail system for the course.

G. The City agrees to assist Event Organizer in promoting the Event through appropriate marketing and outreach efforts available to the City, including online calendars, appropriate social media outlets and other like means of marketing.

H. The City agrees to assist Event Organizer in connecting with local hotels, food vendors, and other local businesses for the Event.

4. Insurance

A. Event Organizer agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Event Organizer pursuant to this Agreement. Such insurance shall be in addition to any other insurance requirements imposed by law.

B. Event Organizer shall procure and maintain and shall cause any subcontractor of Event Organizer to procure and maintain, the minimum insurance coverage listed below. Such coverage shall be procured and maintained with forms and insurers acceptable to the City. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

1. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) general aggregate. The policy shall contain a severability of interests provision and shall be endorsed to include the City and the City's officers,

3 I 111912019 C:\USERS\RTBRIIDY\DOCUMEN't:\'IZ/A EVENT-A/2I9I8.DOCX employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

C. Any insurance carried by the City, its officers, its employees, or its contractors shall be excess and not contributory insurance to that provided by Event Organizer. Event Organizer shall be solely responsible for any deductible losses under any policy.

D. Event Organizer shall provide to the City a certificate of insurance, completed by Event Organizer's insurance agent, as evidence that policies providing the required coverage, conditions, and minimum limits are in full force and effect. The certificate shall identify this Agreement and shall provide that the coverage afforded under the policies shall not be cancelled, terminated, or materially changed unless at least thirty (30) days prior written notice has been given to the City. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

E. Failure on the part of Event Organizer to procure or maintain the insurance required herein shall constitute a material breach of this Agreement upon which the City may immediately terminate this Agreement, or at its discretion, the City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by Event Organizer to the City upon Demand, or the City may offset the cost of the premiums against any monies due to Event Organizer from the City.

5. Indemnification. Event Organizer shall be responsible for any property damage, or injuries or loss of life arising from or relating to the Event. Event Organizer agrees to indemnify and hold harmless the City and its officers, insurers, volunteers, representatives, agents, employees, from and against all claims, liability, damages, losses, expenses and demands, I including attorney fees, on account of injury, loss or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss, or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement or the Event.

6. Condition of Property. The City makes no representations about the appropriateness of the condition of the Property for the Event and is not responsible for taking any steps to ensure that the Property is free of dangerous conditions. Event Organizer shall be responsible for ensuring the condition of the Property is satisfactory and safe for its intended use prior to the Event. Event Organizer shall return the Property to substantially the same condition it was prior to the Event and repair any damage to the Property. Prior to the event, the City shall conduct a walkthrough of the Property with the Event Organizer and shall provide a written assessment of the Property to the Event Organizer at that time. Within two (2) days after the event, the City shall conduct a walkthrough of the Property with the Event Organizer and shall provide a written assessment of the Property including any damages that need repair. The amount of any needed repairs shall be deducted from the security deposit pursuant to Section 2(B) of this Agreement.

4 !l/1912019 C-\USERS\11713RADY\DOCUMEN1S\Zlll EVENT-A I 21918.DOCX 7. Other Uses of the Property. Event Organizer recognizes that there are other uses of Property and the Event shall not interfere with those uses as determined by the City in its sole discretion.

8. Amendment. This Agreement may be modified or amended by the Parties at any time in writing.

9. No Waiver of Governmental Immunity Act. The Parties hereto understand and agree that the City, its officers, agents, employees, and volunteers are relying on, and do not waive or intended to waive by any provision of this Agreement, the monetary limitations and other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. §§ 24- 10-101 to 120, or otherwise available to the City.

10. Entire Agreement. This Agreement contains the entire agreement between the Parties. The Parties agree there have been no representations made other than those contained herein; that this Agreement constitutes their entire Agreement; and further agree that the various promises and covenants contained herein are mutually agreed upon and are in consideration for one another.

11. No Third-Party Beneficiaries. There are no express or implied third-party beneficiaries of this Agreement. No third-party has the right to enforce this Agreement.

12. Governing Law and Venue. This Agreement shall be interpreted pursuant to the laws of the State of Colorado and venue for any disputes shall be in Fremont County, Colorado.

13. Severability. Should any one or more provisions of this Agreement be determined to be illegal or unenforceable, all other provisions nevertheless shall remain effective.

[Remainder ofp age left intentionally blank-signatures onfollowing page}

5 I ///912019 C:\USERS':R7JJRADY\DOCUMENTS\ZIA EVEN'/~A/21918.DOCX THEREFORE, IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year above written.

CITY OF CANON CITY

Ashley Smith, Mayor

ATTEST

Cindy Foster Owens, City Clerk MOUNTAIN BIKE SOUTHWEST, LLC

By: _

Title

STATE OF ) ) ss. COUNTY OF ----- ) Subscribed and sworn to before me this __ day of 2020 by ______as of Mountain Bike Southwest, LLC.

WITNESS MY HAND AND OFFICIAL SEAL.

Notary Public My commission expires: _

6 I ll/912019 C:\USERS\RTBRAD}'\DOCUMENTSIZ/A EVEN7~A/219l8.DOCX

\0 S

-----Cityof Calion City P.O. Box 1460 -128 Main Street-Ca.ion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens - City Administrator Z < PREPARED BY: Ivy Morris - Director of Human Resources

DATE: January 6, 2020

RE: Economic Development Manager and Main Street Program Manager

I am requesting approval to change the Economic Development/Downtown Director position to Economic Development Manager & Main Street Program Manager.

Current Proposed Title Economic Development Economic Development Director Manager & Main Street Program Manager Range 77 ($70,171-$94,937) 67 ($57,818-$74, 164)

Under the direction of the City Administrator, the Economic Development Manager & Main Street Program Manager will perform a variety of administrative, technical and analytical work to enhance economic and downtown development of the City.

RECOMMENDED ACTION: Staffrecommends approving the change from Economic Development/Downtown Director position to Economic Development Manager & Main Street Program Manager.

ATTACHMENTS: Job description - Economic Development Manager and Main Street Program Manager City of canon City, co 128 Main Street I canon City, co 81212 719.269.9011 www.canoncity.gov

Job Title: Economic Development Manager & Main Street Program Manager Job Code: 1116 Range: 67 ($54,818 - $74,164) Department: City Management and Administration Reports To: City Administrator

SUMMARY

Under the direction of the City Administrator, performs a variety of administrative, technical and analytical work to enhance economic and downtown development of the City.

ESSENTIAL FUNCTIONS

• Serve as first point of contact for general inquiries. • Work independently, manages projects, establishes timelines, identifies project participants, maintains required documentation, monitors and reports on the progress of assigned projects. • Administer contracts and agreements ensuring accuracy and proper approval and required signatures are obtained. • Build on the community's history, heritage, natural resources, and livability to promote Canon City as a tourist and business destination. • Collaborate with downtown businesses to foster the growth and the downtown as a destination through development of Colorado Main Street Work Plan, accessible parking, marketing, additional special events, better retail mix, an attractive physical environment, pedestrian-oriented design standards, and to encourage investment and success by implementing the Downtown Strategic Plan. • Partner with the Royal Gorge Company of Colorado to build upon the amenities of the park, by adding additional recreational and upscale camping opportunities. • Collaborate with City Administrator to increase City involvement and partnerships with the Chamber of Commerce, Fremont Economic Development Corporation, Fremont County Tourism Council, Upper Arkansas Council of Governments, Pueblo Community College, Colorado Department of Transportation and other state and federal partners to stimulate economic development. • Prepare presentation materials including PowerPoint, illustrations, maps and charts. • Support relationships and partnership development of new and existing business and economic development groups. • Network with state, regional and national economic development entities; establish and maintain cooperative working relationship with other economic development organizations at all levels. • Attend trainings, seminars, and meetings as required.

OTHER DUTIES This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of current social, political and economic trends and operating problems of municipal governments. • Knowledge of economic analysis techniques related to market, feasibility and impact studies. • Knowledge of core economic development principles including business recruitment, attraction and retention. • Knowledge of federal, state, and local laws regarding the operation of City government. • Ability to analyze complex situations, problems and data, and use sound judgment in drawing conclusions and making decisions. • Ability to research, produce or obtain reports, graphs, charts, photographs or evidentiary information. • Ability to communicate effectively orally and in writing. • Ability to maintain confidentiality and handle confidential issues with tact and discretion. • Ability to establish and maintain effective working relationships with citizens, employees, supervisors and the general public in a professional manner. • Ability to work independently.

EDUCATION/EXPERIENCE

• Bachelor's degree in public administration, business, planning, economics, real estate or a related field. • Two years of public sector business/economic development experience or other closely related background. • Any acceptable combination of education, training and experience that provides the listed knowledge, abilities and skills may be substituted.

LICENSING/CERTIFICATION REQUIREMENTS

• Must have and maintain a valid Colorado class R driver's license.

ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee has constant use of sight, hearing, and speech abilities to perform essential functions and communicate with others. Constant fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities and while attending meetings. Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position. Occasional lifting/carrying up to 30-pound documents, file boxes. Occasional pushing/pulling force up to 10 pounds opening doors, drawers, and moving materials. Occasional climbing on stairs. Communicates verbally with City staff, outside agencies and the public in one-on-one settings, group settings and over the telephone. Works primarily indoors in an office environment with low noise levels, with occasional travel from site to site for attendance at meetings, including evening meetings.

2 ADDITIONAL INFORMATION

• May be required to attend City Council meetings and/or other meetings and events after normal work hours. • Occasional travel within the City of Canon City and Fremont County will be required. • Work with the public, some of whom may be irate, upset or disturbed. • Frequent extension of work day to meet deadlines.

FLSA Status: (X] Exempt-Salaried ( ] Non-Exempt-Hourly Classified as: ( ] Essential (X] Non-Essential Date of Original: 12/16/19; prepared by IRM Date Revised: N/A

Employee Signature Supervisor Signature

Date Date

l01 Cityof Calion City P.O. Box 1460 -128 Main Street-Canon City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, Interim City Administrator?.�

PREPARED BY: Lori Lesle, Accounts Payable for Tammy Nordyke, Director of Finance�

DATE: January 6, 2020

RE: Cash Disbursements 12/17/2019-1/6/2020 P-Card Disbursements 10/18/2019-11/19/2019

Summary of Cash Disbursements by Fund:

GENERAL FUND DISBURSEMENTS $ 247,351.16

WATER FUND DISBURSEMENTS $ 51,168.03

PARKS FUND DISBURSEMENTS $ 2,406.70

ALL OTHER FUND DISBURSEMENTS $ 829,761.61

GRAND TOTAL $1,130,687.50

Summary of P-Card Disbursements by Fund:

GENERAL FUND DISBURSEMENTS $ 94,061.53

WATER FUND DISBURSEMENTS $ 52,205.31

PARKS FUND DISBURSEMENTS $ 7,835.56 ALL OTHER FUND DISBURSEMENTS $ 6,448.63

GRAND TOTAL $ 160,551.03

RECOMMENDED ACTION: Receive and file

ATTACHMENTS: Detail of vendors paid Detail of P-Card purchases Page 1 ListofBillsl.06.20 Detail of Cash Disbursements 12/17 /19 to 1/6/20

I Vendor Name I Description Check Amt General Fd Water Fd Parks Fd Other Fds ATKINS NORTH AMERICA CA31819 US50 WEST ACP 17,583.00 17,583.00 - - ATKINS NORTH AMERICA CA61719 STORMWATER DESIGN 22,471.13 - 22,471.13 ATMOS ENERGY GAS SERVICE 1,546.45 1,101.52 444.93 - BATES-WELLS EMPLOYEE RECOGNITION 677,24 677.24 - BLACK HILLS ENERGY ELECTRIC SERVICE 32,139.39 6,150.49 23,559.55 2,403.87 25.48 BROOKSIDE CONCRETE BID 17-19 CENTENNIAL PARK 9,170.00 9,170.00 - CALIFORNIA STATE DISBURSEMENT PAYROLL DEDUCTIONS 183.46 183.46 - CANON CITY LANES EMPLOYEE HOLIDAY PARTY 2,300.00 2,300.00 - CARTE GRAPH CA30518 SOFTWARE SUBSCRIPTION 35,580.00 35,580.00 - - - CASH SHOP WITH A COP 3,000.00 3,000.00 - CENTURYLINK PHONE CHARGES 1,607.67 1,578.38 19.07 2.83 7.39 CHEMTRADE CHEMICALS BID 13-19 ALUMINUM SULFATE 6,001.79 6,001.79 - CINDY FOSTER OWENS KITCHEN COFFEE MAKER 122.43 122.43 - - CO DEPT HEAL TH & ENV DRYING BED CLOSURE REVIEW 125.00 125.00 - COLO DEPT OF REVENUE STATE WITHHOLDING TAXES 11,339.28 11,339.28 COLORADO LIBRARY CONSORTIUM COURIER SERVICE 2,661.00 2,661.00 - COLORADO MUNICIPAL LEAGUE MEMBERSHIP DUES 10,885.00 10,885.00 - DENISE WARREN EXPENSE REIMBURSEMENT 196.00 196.00 - - - EMPLOYERS UNITY UNEMPLOYMENT ADMINISTRATION 822.00 822.00 - FAMILY SUPPORT REGISTRY PAYROLL DEDUCTIONS 562.61 562.61 - FPPA POLICE PENSION 18,729.20 18,729.20 - FREMONT COUNTY CLERK 2019 ELECTION 11,570.01 11,570.01 - HUMANE SOCIETY CA91619 IMPOUND AGREEMENT 5,210.51 5,210.51 - ICMA-RC401 EMPLOYEE PENSION 17,439.45 17,439.45 - - ICMA-RC457 EMPLOYEE 457 DEDUCTIONS 1,817.60 1,817.60 - ICON ENGINEERING CA40119 DR CULVERT DESIGN 3,186.08 - - - 3,186.08 INTERNATIONAL DIOXIDE BID #50-19 SODIUM CHLORITE 15,263.08 - 15,263.08 - - IVY MORRIS TRAINING TRAVEL 68.84 68.84 - - - JESIK CONSULTING PICNIC SHELTERS DESIGN 975.00 975.00 - - - JOHNSON CONTROLS ALARM SERVICES 266.68 266.68 - - - KRASSA & MILLER LEGAL SERVICES 330.45 - - - 330.45 L.A.W.S. BID #60-19 RADAR UNITS 7,695.80 7,695.80 - - MARTIN MARIETTA MATERIALS BID #33-19 2A MAIN ST REBUILD 269,207.62 - - 269,207.62 MARTIN MARIETTA MATERIALS BID #43-19 N 12TH REBUILD 485,360.87 - 485,360.87 MARY VERTREES COURT RESTITUTION 50.00 50.00 MATHEWS BROTHERS ELECTRIC STREET LIGHT REPAIR 1,438.22 1,438.22 MERITAIN HEALTH INSURANCE CLAIMS 49,172.59 - - 49,172.59 QUALITY CODE PUBLISHING CODE WEBSITE MAINTENANCE 480.00 480.00 - ROBERTS. DEMETRY PRE-EMPLOYMENT TESTING 100.00 100.00 - SCOTT ZABRUSKY TOOL REIMBURSEMENT 400.00 400.00 - - TOM FORSYTHE COURT RESTITUTION 100.00 100.00 - - US DEPT OF TREASURY FWT/FICA/MEDICARE 73,070.83 73,070.83 - - UTILITY NOTIFICATION CENTER UTILITY LOCATES 275.48 - 275.48 - WALMART COURT RESTITUTION 16.88 16.88 WASTE CONNECTIONS OF COLORADC WTP RESIDUALS DISPOSAL* 5,479.13 - 5,479.13 - WINDSTREAM ENTERPRISE MOBILE WIRELESS SERVICE 521.08 521.08 - - - ZIMMERMANS BODY SHOP VEHICLE REPAIR 3,488.65 3,488.65 - -

Total Checks Disbursed 1,130,687.50 247,351.16 51,168.03 2,406.70 829,761.61

• Bids Submitted by Department Head

Page 2 ListofBills 1.06.20 Detail of Purchase Card Disbursements 10/18/19-11 /19/19

General Other I Vendor Name I Description Purchase Amt Fd Water Fd Parks Fd Fds 4 RIVERS EQUIPMENT LOADER REPAIR PARTS 50.76 50.76 - - - ACTION TARGETS WEAPONS TRAINING MATERIALS 1,373.62 1,373.62 - - AIRGAS CENTRAL WELDING SUPPLIES 118.37 118.37 - - ALEXANDER CLARK PRINTING CITATION PRINTING 569.61 569.61 - - ALLIED ELECTRONICS E FILTER CONTROL 399.70 - 399.70 - AMAZON MISCELLANEOUS SUPPLIES 3,999.03 3,038.56 - 687.52 272.95 AMERICAN ELECTRIC ELECTRICAL SUPPLIES 1,312.62 1,312.62 - AMERICAN LIBRARY ASSOC MEMBERSHIP FEES 737.00 737.00 - - AMERICAN PLANNING ASSOC MEMBERSHIP FEES 455.00 455.00 - AMS ANNUAL SERVICE AGREEMENT 1,200.00 1,200.00 - - APPLE PHONE DATA STORAGE 31.88 0.99 - 30.89 - APPLIED CENTRAL EQPT ELECTRIC ACTUATORS• 11,846.40 11,846.40 - - ARAPAHOE CAFE TRAINING MEAL 26.62 26.62 - ARBYS INVESTIGATION MEAL 11.47 11.47 - ARCHITECTURAL DIGEST SUBSCRIPTION 51.44 51.44 - ASHE-PRO-PRO WEBSITE SUPPLIES 29.00 29.00 - AUSTIN AUTO GLASS WINDSHIELD REPLACEMENT 175.00 175.00 - - AUTOZONE VEHICLE REPAIR PARTS 1,349.33 1,349.33 - - B&H PHOTO PRESENTATION EQUIPMENT 2,036.16 2,036.16 - BELNICK RETAIL FOLDING CHAIRS 573.21 573.21 - BEST CAR WASH CLEAN VEHICLES 28.75 28.75 - BIG R MISCELLANEOUS SUPPLIES 459.34 125.94 52.46 280.94 - BLAZER ELECTRIC SUPPLY OUTDOOR PHOTO-CELL 13.22 13.22 - - BRADYS EVERGREEN PLANTS 585.90 585.90 - - - BUBBAS SPORTING GOODS EMPLOYEE HATS 180.00 180.00 - - CANON CITY MUGS ECON DEV BREAKFAST MEETING 31.76 31.76 - CANON RENTALS EQUIPMENT RENTAL 2,232.36 1,160.00 1,049.86 22.50 - CENTER POINT LIBRARY BOOKS 1,157.15 1,157.15 - CHEESECAKE FACTORY TRAINING MEALS 53.40 53.40 - CHICK-FIL-A TRAINING/TRAVEL MEALS 38.20 38.20 - CHIPOTLE INVESTIGATION MEAL 9.52 9.52 - CLEAN COMPANY JANITORIAL SUPPLIES 342.36 342.36 - - CO DEPT LABOR & EMPLOYMENT ANNUAL TANK REGISTRATION 72.34 72.34 - CO RURAL WATER ASSOC TRAINING 60.00 60.00 COLEMAN AUTO SUPPLY VEHICLE REPAIR PARTS 2,020.20 2,020.20 - - COLORADO ANALYTICAL WATER QUALITY TESTS 172.00 172.00 - - COLORADO PLUS CIDERY TRAINING MEAL 14.95 14.95 - COLORADO TECH TUITION REIMBURSEMENT 1,182.82 1,182.82 COLORADO VEGETATION WEED MANAGEMENT 579.84 579.84 - - COMFORT SUITES INVESTIGATION LODGING 591.32 591.32 - CORE & MAIN BID 52-19 WATER METER PARTS 10,407.71 10,407.71 - COWBOYS & INDIANS MAGAZINE LIBRARY SUBSCRIPTION 29.95 29.95 - - CRACKER BARREL INVESTIGATION MEAL 9.85 9.85 - - - CROSSED ARROWS WEAPON REPAIR 45.00 45.00 - - CUBICLE KEYS REPLACEMENT KEYS 31.00 31.00 - - DAILY RECORD LEGAL NOTICES 2,283.51 1,908.63 116.88 258.00 DBC IRRIGATION SUPPLY SPRINKLERS 1,100.89 1,100.89 - DIA PARKING OPERATIONS INVESTIGATION AIRPORT PARKING 112.00 112.00 - - DIRITOS TOWN HALL MEETING 122.98 122.98 - - DOLLAR TREE MISCELLANEOUS SUPPLIES 89.00 89.00 - - DOMINOS PIZZA EXECUTIVE SESSION DINNER 150.36 150.36 - DOUBLETREE DURANGO CMCA CONFERENCE LODGING 315.00 315.00 - - DOWNTOWN COLORADO, INC URBAN RENEWAL WORKSHOP 85.00 85.00 - - DX SERVICE BID 14-19 CHLORINE 4,110.00 4,110.00 - EMPLOYER COUNCIL RECRUITING SUPPORT 1,805.00 1,805.00 - ENDEAVOR BUSINESS MEDIA TRAINING 79.00 - 79.00 ENNIS PAINT CROSS-WALK PAINT 846.70 846.70 - ESRI ARCGIS LICENSE FEE 170.42 170.42 - - - EXXON MOBIL WATER, ICE EMPLOYEE APPRECIATION 10.00 - 10.00 FARICY FORD VEHICLE REPAIR PARTS 371.88 371.88 - - FARIS MACHINERY STREET SWEEPER REPAIR PARTS 1,441.80 1,441.80 - FASTENAL MISCELLANEOUS SUPPLIES 232.01 116.09 - 115.92 FOOTHILLS BMW VEHICLE REPAIR PARTS 369.44 369.44 - FREDDYS TRAINING MEALS 36.51 18.51 18.00 -

Page 3 P-Card List of Bills Nov19 Detail of Purchase Card Disbursements 10/18/19-11 /19/19

General Other I Vendor Name I Description Purchase Amt Fd Water Fd Parks Fd Fds FREMONT COUNTY CLERK RECORDING FEES 72.00 72.00 - FREMONT PAVING BID 02-19 ASPHALT 9,503.16 2,367.08 7,136.08 FREMONT PAVING BID 03-19 CONCRETE 4,533.61 4,533.61 - FREMONT PAVING BID 04-19 FLOWABLE FILL 2,747.63 2,747.63 FREMONT SANITATION SEWER SERVICE 527.56 337.65 12.88 177.03 FRESHENS INVESTIGATION MEAL 16.18 16.18 - GALE LIBRARY BOOKS 58.10 58.10 - - GALLS POLICE UNIFORMS 1,398.31 1,398.31 GAZETTE NEWSPAPER LIBRARY SUBSCRIPTION 330.72 330.72 - - GFOA ELECTED OFFICIALS GUIDES 73.40 73.40 - - GLOCK PROFESSIONA WEAPONS TRAINING 250.00 250.00 GOBINS COPIER LEASES 928.08 809.07 49.35 69.66 - GRAINGER BUILDING REPAIR PARTS 199.56 50.70 148.86 - HACH COMPANY LAB REAGENTS 719.32 - 719.32 - HARBOR FREIGHT MISCELLANEOUS SUPPLIES 332.21 24.96 293.27 13.98 - HARCROS CHEMICALS SODIUM SILICAFLUORIDE* 3,960.00 - 3,960.00 HCI TRAINING 1,995.00 1,995.00 - HOBBY-LOBBY COUNCIL RECOGNITION DINNER SUPPLIES 28.81 28.81 - - HOLIDAY INN TRAINING LODGING 396.00 396.00 - HOME DEPOT MISCELLANEOUS SUPPLIES 1,885.25 1,540.59 181.51 163.15 - HOWARD DISPOSAL EMPTY DUMPSTER 25.00 25.00 - - HP.COM STOR PLOTTER INK 488.43 488.43 - HYATT REGENCY LODGING TAX CREDIT (32.26) (32.26) - 1/0 SOLUTIONS NEW APPLICANT TESTING 250.00 250.00 - ILLEGAL BURGER CONFERENCE LUNCH 30.49 30.49 - - INDEED RECRUITING FEES 25.37 25.37 - INGRAM LIBRARY SERVICES LIBRARY BOOKS 8,398.44 3,504.19 - 4,894.25 INST. OF POLICE TECH TRAINING REGISTRATION 695.00 695.00 - - INTL CODE COUNCIL CODE SOFTWARE 1,018.16 1,018.16 - - ITUNES PHONE STORAGE 0.99 - 0.99 JERSEY MIKE SUB INVESTIGATION MEALS 36.19 36.19 - - - JIM'S TIRE SERVICE TIRE REPLACEMENT & REPAIRS 2,665.75 2,638.75 - 27.00 - JIMMY JOHNS TRAINING MEALS 64.38 64.38 - - JOHNNYS PLUMBING DRAIN LINE REPAIRS 675.00 - 675.00 JUMPSTART DIGITAL ART ECONOMIC DEVELOPMENT VIDEOS 1,500.00 1,500.00 - KEY PM & LODGING TRAINING LODGING 5.42 5.42 KING SOOPERS TRAINING FUEL 44.54 44.54 - - KNECHT MISCELLANEOUS SUPPLIES 695.18 350.50 169.21 175.47 - LAWSON PRODUCTS VEHICLE REPAIR PARTS 357.20 357.20 - LEWAN TECHNOLOGY COPIER MAINTENANCE 6,451.40 6,451.40 - LEXISNEXIS RISK SOL EPIC SUBSCRIPTION 271.00 271.00 - - - LIBERTY CRANE CRANE SERVICES 320.00 320.00 - - LIL RICCIS TRAINING MEAL 22.00 22.00 - LINDNER CHEVROLET VEHICLE REPAIR PARTS 781.23 781.23 - LOAF N JUG TRAINING FUEL 55.00 55.00 - - LOVES TRAVEL INVESTIGATION FUEL 19.96 19.96 - - - LYNN DONOVAN PROCESSING SUPPLIES 74.94 74.94 - - M & M DECORATING CENTER PAINT & SUPPLIES 224.47 - 224.47 - MASTER PRINTERS PRINTING 2,634.11 2,077.31 460.80 96.00 MCALISTERS TRAINING MEAL 22.76 22.76 - - MCCANDLESS TRUCK CENTER VEHICLE REPAIR PARTS 99.66 99.66 - - MEBULBS LIGHT BULBS 618.64 618.64 - - METAL MART PRO-PANEL (SANDER SHED) 896.96 896.96 METAL MART ROOFING PANELS 896.96 896.96 - - MICRO CENTER USB DRIVE 22.99 22.99 - - MIDDICK'S LOCKSMITH EMERGENCY LOCKOUT SERVICE 60.00 60.00 - - MOUNTAIN STATES PLASTICS TRASH BAGS* 2,151.00 - 2,151.00 - MSC INDUSTRIAL CORDLESS DRILL 99.00 99.00 - - MTN STATE EMPLOYERS TRAINING 245.00 245.00 - NEW READERS PRESS LIBRARY BOOKS 302.22 302.22 - NEW YORK TIMES LIBRARY SUBSCRIPTION 30.00 30.00 - NOODLES & CO TRAINING MEAL 13.50 13.50 - NOVELTY LIGHTS CHRISTMAS LIGHTS* 4,407.65 3,855.30 552.35 - OFFICE DEPOT OFFICE SUPPLIES 1,068.68 497.68 571.00 -

Page 4 P-Card List of Bills Nov19 Detail of Purchase Card Disbursements 10/18/19-11 /19/19

General Other I Vendor Name I Description Purchase Amt Fd Water Fd Parks Fd Fds OLD CHICAGO TRAINING MEALS 23.08 23.08 - ON THE BORDER TRAINING MEALS 69.52 35.52 34.00 - ORKIN PEST CONTROL 208.62 208.62 - OTC BRANDS COUNCIL RECOGNITION DINNER SUPPLIES 84.53 84.53 - OVERDRIVE LIBRARY BOOKS 652.69 652.69 OWL CIGAR STORE LOW HEAD CLEAN OUT CREW LUNCH 54.30 - 54.30 PANERA BREAD TRAINING MEALS 30.15 - 30.15 PIKES PEAK MOTORSPORTS VEHICLE REPAIR PARTS 69.49 69.49 - - PITNEY BOWES POSTAGE METER AGREEMENT 465.00 465.00 - - PIZZA MADNESS TEMP EMPLOYEE RECOGNITION MEAL 55.50 - - 55.50 - POPULAR SCIENCE LIBRARY SUBSCRIPTION 20.97 20.97 - - - PRECISION HYDRAULICS HEAVY EQUIPMENT REPAIR PARTS 516.85 516.85 - - PRECISION RIFLE WORKSHOP WEAPONS TRAINING 1,300.00 1,300.00 - - - PRI MANAGEMENT GROUP TRAINING REGISTRATION 195.00 195.00 - - - PSF CCOM DRUG SCREENS 285.00 50.00 235.00 - - PSYCHOLOGY TODAY LIBRARY SUBSCRIPTION 29.97 29.97 - - PUBLIX INVESTIGATION MEAL 10.36 10.36 - - PUEBLO CHIEFTAIN LIBRARY SUBSCRIPTION 210.08 210.08 - - PUEBLO ELECTRONICS USB CABLE WIRE 2,153.50 2,153.50 - - QUILL CORPORATION MISCELLANEOUS SUPPLIES 528.16 528.16 - - - RALFS BREAKROOM TRAINING MEAL 11.68 11.68 - RAM PRODUCTS VEHICLE REPAIR PARTS 518.29 518.29 - - - RAMPART SUPPLY BOILER REPAIR PARTS 1,657.41 1,657.41 - - - RAYS COUNTRY SMOKEHOUSE INVESTIGATION MEAL 34.71 34.71 - - RING YEARLY PLAN ALARM SECURITY MONITORING 30.00 30.00 REGIONAL INFORMATION SHARING SUBSCRIPTION 100.00 100.00 - - ROCKY MTN SECTION AWWA SEMINAR REGISTRATION 80.00 80.00 - ROCKYARD AMERICAN TRAINING MEALS 48.30 48.30 ROLLERS DONUTS MEETING SUPPLIES 30.04 30.04 RUDYS COUNTRY STORE TRAINING MEALS 25.33 25.33 - RYAN HERCO FLOW SOLUTIONS GENERATOR PARTS 31.61 31.61 SAFEWAY MEETING SUPPLIES 24.98 24.98 SAMS CLUB TRUNK OR TREAT SUPPLIES 306.28 306.28 SCHLEICHER FLOOR COVERING CARPET REPLACEMENT 2,104.11 2,104.11 - SECOM FIBER OPTIC LINE FEES 560.88 560.88 SELF-RELIANCE PUBLICATION LIBRARY SUBSCRIPTION 44.00 44.00 SHERWIN WILLIAMS PAINT SUPPLIES 60.31 8.00 52.31 SILOAM STONE LANDSCAPING SUPPLIES 1,623.00 1,623.00 SKILLPATH TRAINING 378.90 229.90 149.00 SPAMTITAN ANNUAL SOFTWARE LICENSE 2,197.65 2,197.65 SPECTRUM INTERNET SERVICES 249.96 208.30 41.66 - SPEEDTRAP BISTRO TRAINING MEAL 31.00 31.00 - STALKER RADAR COUNTING UNIT 2,587.50 2,587.50 - STAPLE OFFICE SUPPLIES 532.32 474.81 57.51 STONERS ROCK BLOCK LANDSCAPING SUPPLIES 235.48 235.48 - SUBWAY STAFF MEETING LUNCH 154.56 154.56 - SUNSHINE CAFE TRAINING MEALS 15.50 15.50 - SUSHI UOKURA TRAINING MEALS 55.68 55.68 - T & J PEST CONTROL MONTHLY SERVICE 218.00 218.00 - - TEST AMERICA LABORATORIES RESIDUALS TESTING 1,629.00 - 1,629.00 - - TEZAK HEAVY EQUIPMENT BID 01-19 GRAVEL, ROCK, ROADBASE 3,950.62 771.01 3,179.61 - - THREE LITTLE GRIDDLES SEMINAR MEALS 39.99 - 39.99 - - TRACTOR SUPPLY MISCELLANEOUS SUPPLIES 49.55 49.55 - - TRUE VALUE MISCELLANEOUS SUPPLIES 225.36 34.04 170.35 20.97 TWIN ENVIRO BID 13-17 TRASH SERVICE 802.23 573.38 80.35 148.50 - UNBRIDLED HOLDINGS MAIN STREET PROGRAM EVENT 1,064.57 1,064.57 - - USPS POSTAGE & SHIPPING 340.72 337.06 3.66 VRC COMPANIES RECORDS SHREDDING 62.00 62.00 - WALGREENS MISCELLANEOUS SUPPLIES 177.88 177.88 - WAL-MART MISCELLANEOUS SUPPLIES 945.99 513.62 50.82 381.55 WINSUPPLY BOILER NEUTRALIZER KIT 63.92 63.92 WORKBOOTS.COM WORK BOOTS 119.94 119.94 - YARDCRAFTERS BID 30-18 MOWING 1,952.00 1,952.00 Grand Total 160,551.03 94,061.53 52,205.31 7,835.56 6,448.63

Page 5 P-Card List of Bills Novl9 Detail of Purchase Card Disbursements 10/18/19-11 /19/19

General Other Vendor Name Description Purchase Amt Fd Water Fd Parks Fd Fds

• Bids Submitted by Department Heaa

Page 6 P-Card List of Bills Nov19

I (

Cityof Caiion City P.O. Box 1460 -128 Main Street- Caiion City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens - Acting City Administrator

DATE: 1/6/2019

RE: Administrator's Report

1. I hope everyone had a happy and safe New Year. The holiday lull is over and we are looking forward to getting started on a lot of great projects in 2020 including the urban renewal authority, comprehensive plan, building code update, 9th Street as a 2A project, Access Control Plan, storm water projects, and the recreation/aquatics next steps.

2. City departments are wrapping up 2019 projects and the Finance Department has begun year end closing procedures. Projects that will not be completed in 2019 will carry forward to 2020 and will be completed accordingly.

3. Deana Swetlik has resigned her position effective January 3rd. Deana did a lot of great work in her nearly three years with the City and was instrumental in moving the riverfront zoning language forward. We will certainly miss her, her experience, and her keen eye. Because of Deana we now all know what a sesquicentennial (150th anniversary) is, even if some of us still can't pronounce it.

4. A reminder that the Contractor's Meeting is scheduled for Wednesday th January 15 , at 2 pm. The meeting will be held at City Hall.

5. We are moving forward with working on the Colorado Main Street program for Downtown. A vision/mission session will be held on February 24th, with a select number of stakeholders with a follow up session on March 9th, to develop a downtown work plan.

6. The City, Bureau of Land Management, and Colorado Parks and Wildlife met to discuss the public comment period for the Tunnel Drive trail connection. We are trying to work out a compromise that will see the trail open for a greater part of the year than what is currently proposed.

======-=City of Calion Cit P.O. Box 1460 -128 Main Street-Canon City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council

FROM: Ryan Stevens, City Administrator

PREPARED BY: Cindy Foster Owens, City Clerk

DATE: January 6, 2020

RE: Resolution 1, Series 2020 Public Place for Posting

Pursuant to C.R.S. § 24-6-402(2)(c) , the City must annually designate the public place for posting notices to comply with the Colorado Open Meetings Law.

Resolution 1, Series 2020, designates the City website as the official place for posting notices. The City may additionally post notices at City Hall and on City social media accounts.

✓ Reviewed by City Attorney

RECOMMENDED ACTION: Adopt RESOLUTION 1, SERIES 2020, by title only, entitled: A RESOLUTION DESIGNATING THE PUBLIC PLACE FOR POSTING NOTICES PURSUANT TO C.R.S. § 24-6-402(2)(c)

Attachments: Resolution 1, Series 2020 RESOLUTION NO.1, SERIES OF 2020

TITLE: A RESOLUTION DESIGNATING THE PUBLIC PLACE FOR POSTING NOTICES PURSUANT TO C.R.S. § 24-6-402(2)(c)

WHEREAS, C.R.S. § 24-6-402(2)(c) requires the City to annually designate the public place for posting notices to comply with the Colorado Open Meetings Law, C.R.S. § 24-6-401, et seq. (the "Open Meetings Law");

WHEREAS, consistent with House Bill 19-1087, the City hereby desires to post notice of the City's public meetings not only in physical locations, but also on the City's website as the City's official online presence to the greatest extent practicable; and

WHEREAS, the notice must have specific agenda information, posted no less than twenty• four (24) hours prior to the meeting, must be accessible at no charge to the public, must be searchable by type of meeting, date of meeting, time of meeting and agenda contents, shall link to any social media accounts of the local public body, shall provide the address of the website to the Department of Local Affairs, and shall designate a public place within the boundaries of the local public body at which it may post a notice no less than twenty-hours (24) hours prior to a meeting if it is unable to post a notice online in exigent or emergency circumstances such as a power outage or interruption in internet service that prevents the public from accessing the notice online.

- NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF CANON CITY, as follows:

1. Designation. The City Council of the City of Canon City, in compliance with C.R.S. § 24-6-402(2)(c) of the Open Meetings Law, hereby designates the City website at www.canoncity.org as the official place for posting notices. The City may additionally post notices at City Hall, located at 128 Main Street, and any City social media accounts. If there is a known outage or an emergency meeting, the City may post a physical notice at the public entrance of the City Hall of Canon City, located at 128 Main Street.

Dated this __ day of , 2020.

Ashley Smith, Mayor

Cindy Foster Owens, City Clerk (attest) City of Canon City

12//8/2019 Q: \USERS\CANON\RES\2020\POSTJNG-RI 21819.DOCX

------Cityof Calion City---- P.O. Box 1460 -128 Main Street-Canon City, CO 81215-1460 {719} 269-9011 - Fax: {719} 269-9017

TO: Mayor and City Council FROM: Ryan Stevens, City Administrator ? � PREPARED BY: Cindy Foster Owens, City Clerk

DATE: January 6, 2020

RE: Resolution 2, Series 2020 Endorser Signatures

Resolution 2, Series 2020, designates the Mayor, City Administrator, and Director of Finance as authorized co-endorsers.

✓ Reviewed by City Attorney

RECOMMENDED ACTION: Adopt RESOLUTION 2, SERIES 2020

Attachments: Resolution 2, Series 2020 RESOLUTION NO. 2, SERIES OF 2020

A RESOLUTION AUTHORIZING ENDORSERS FOR CHECKING, WARRANT, SA VIN GS AND INVESTMENT ACCOUNTS

WHEREAS, the City Council of the City of Cafion City, Colorado, desires to have three authorized co-endorsers, the Mayor, the City Administrator, and the Director of Finance, to assure the convenient and timely execution of the deposit, withdrawal or investment of the City's money or funds; and

WHEREAS, E. Ryan Stevens, City Administrator, and Tammy Nordyke, Director of Finance, are presently authorized to endorse all checking, savings and investment accounts; and

WHEREAS, a new Mayor has been elected by the citizens of the City of Cafion City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CANON CITY, that Mayor Ashley Smith, City Administrator E. Ryan Stevens, and Director of Finance Tammy Nordyke are each hereby authorized as co-endorsers to co-sign all checking, warrants, savings and investment accounts for the City of Cafion City. The Director of Finance is hereby authorized to endorse items for deposit to the City's accounts without co-endorsement and any two of the three authorized persons are authorized to order deposit, withdrawal or investment of the City's money or funds except as otherwise provided by City Charter, ordinances, resolutions or by directives of the City Council.

Dated this 6th day of January, 2020.

Ashley Smith, Mayor

Cindy Foster Owens, City Clerk (attest) City of Cafion City, Colorado