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City Governance Committee Agenda NOTICE OF THE CITY GOVERNANCE COMMITTEE Date: Tuesday, 18 August, 2020 Time: 9:00 am Location: Logan Entertainment Centre 170 Wembley Road, Logan Central Councillor Bradley (Chairperson) Councillor Willcocks (Deputy Chairperson) Councillor Lane Councillor Russell Councillor Koranski Councillor Raven Committee Members: Councillor Hall Councillor Frazer Councillor Heremaia Councillor Bannan Councillor Stemp Councillor Murphy His Worship the Mayor, Councillor Power Pages 1. Welcome 2. Acknowledgement of Country 3. Leave of Absence 4. Business Transformation 4.1 Quarter 4 2019-2020 Operational Plan report 4 5. Finance 5.1 Covering Report - Write Off Sundry Debtor 146618 76 6. Administration 6.1 Covering Report - Logan Central Precinct - Property Considerations 78 6.2 Covering Report - Management of Councils Residential Property Portfolio 80 7. Corporate Governance 7.1 Amended Calendar of Meetings for July to December 2020 93 8. Director of Road & Water Infrastructure 8.1 Local Infrastructure Program 96 9. Confidential Documentation This section includes any supporting confidential documentation relating to specified Committee reports. 9.1 Confidential Report - Logan Central Precinct - Property Considerations 9.2 Confidential Report - Management of Councils Residential Property Portfolio 9.3 Confidential Report - Write Off Sundry Debtor 146618 Page 2 of 99 Logan City Council Committee Business Papers - Use of Information by Councillors Please retain the attached Business Paper as it will be considered in conjunction with the recommendations of the relevant Committee meeting by Council. Councillors are reminded that if a person is convicted of an offence against the following section 171 of the Local Government Act 2009 (Use of information by councillors), that penalties apply. 171 Use of information by councillors (1) A person who is, or has been, a councillor must not use information that was acquired as a councillor to— (a) gain, directly or indirectly, a financial advantage for the person or someone else; or (b) cause detriment to the local government. Maximum penalty—100 penalty units or 2 years imprisonment. (2) Subsection (1) does not apply to information that is lawfully available to the public. (3) A councillor must not release information that the councillor knows, or should reasonably know, is information that is confidential to the local government. Note— A contravention of subsection (3) is misconduct that is dealt with by the tribunal. Page 3 of 99 C I T Y GOVERNANCE 18 AUGUST 2020 4.1 QUARTER 4 2019-2020 OPERATIONAL PLAN REPORT REPORT OF: Chief Executive Officer REPORT OVERVIEW EXECUTIVE SUMMARY The purpose of this report is to provide Council with the Quarter 4 (Q4) report for the 2019/2020 financial year, on the organisation's performance results against the 2019/2020 Operational Plan. Performance has been summarised through the attached report: Quarter 4 Operational Plan Report (DM# 13918435) Criteria: Legislative - It is a legislative requirement that cannot be delegated CORPORATE PLAN PRIORITY Next Generation Governance RECOMMENDATIONS IT IS RECOMMENDED: 1. That the Quarter 4 Operational Plan Report, as attached to the report of the Chief Executive Officer dated 18 August 2020, be endorsed. 2. That the recommendation to defer the delivery of six projects to the 2020/2021 financial year, as detailed in Table 'D' of the report of the Chief Executive Officer dated 18 August 2020, be endorsed. REPORT DETAILS INTERESTED PARTIES N/A PURPOSE OF REPORT/BACKGROUND The Quarter 4 Operational Plan Report is attached as a background paper to this report (Background Paper 1- Quarter 4 Operational Plan Report Id: 13918435). The Quarterly Operational Plan Report outlines performance against the projects and key performance indicators (KPIs) for the city and organisation. Performance against each project or KPI is indicated by assigning one of the following ratings: Completed (dark green) or On Track (light green) - A project is completed or is progressing as planned. For an On Track KPI, performance is tracking on target and is represented as a green tick in the top right hand corner of the KPI chart. Monitor (orange) - A project is behind schedule but will still be delivered this financial year. A KPI is tracking slightly below target but within acceptable performance limits. A KPI rated as monitor is represented as a yellow line in the top right hand corner of the KPI chart. Report Page 1 of 14 Page 4 of 99 C I T Y GOVERNANCE 18 AUGUST 2020 Completion Risk (pink) - A project is not on target and there is a risk of it not being completed this financial year. Below Target (red) - A KPI is tracking below the lowest acceptable performance limit and is represented by a red cross in the top right hand corner of the KPI chart. Undeliverable (red) - A project is not on target and will not be delivered this financial year. Not Proceeding (grey) - A Council decision has been made to cancel the project. Operational Plan - Detailed Report Further information relating to the Quarterly Reports is provided as detailed below: a) Overall Operational Plan performance results - quarterly breakdown (Table A) b) Performance results rated as Monitor (Table B) c) Performance results rated as Below Target (Table C) d) Requests for projects rated as Undeliverable (Table D) e) Requests for projects rated as Not Proceeding (Table E) a) Overall Operational Plan Performance Results The 2019/2020 Operational Plan consists of a total of 90 items made up of 73 key projects and 17 KPI's (including seven items rolled forward from the 2018/2019 Operational Plan). Officers have provided explanations of the status for projects and KPI's they are responsible for in the attached Q4 Operational Plan Report. Table A below provides a breakdown of each quarter for the 2019/2020 financial year. Table A: Overall Operational Plan Performance Results Performance Indicator Quarter 1 Quarter 2 Quarter 3 Quarter 4 Percentage (approx) On Track 76 59 43 9 10% Completed 5 13 14 61 67.5% Monitor (Table B) 4 7 19 4 4.5% Completion Risk 0 0 0 0 0% Below Target (KPIs) (Table C) 2 5 6 4 4.5% Undeliverable (Table D) 1 2 4 8 9% Not Proceeding (Table E) 2 4 4 4 4.5% TOTAL 90 90 90 90 100% b) Performance results rated as Monitor In this quarter, four KPIs (4.5%) have a Monitor status. This indicates that a result has fallen slightly below the target but is still within acceptable performance limits. These are detailed below: Table A: Performance results rated as Monitor Performance Commentary Responsible Branch Recommendation to Measure Council KPIs rated as monitor ET1.1.3 - Number of The fourth quarter saw 56 new Economic None new jobs created or jobs and 28 retained jobs for the Development and retained as a result of city. These jobs are for the Strategy investment expansion to a new premises for generated a recycling facility and new headquarters for a company attracted to the city from Report Page 2 of 14 Page 5 of 99 C I T Y GOVERNANCE 18 AUGUST 2020 Table A: Performance results rated as Monitor Performance Commentary Responsible Branch Recommendation to Measure Council KPIs rated as monitor Brisbane. The total number of new and retained jobs (452) has exceeded the minimum acceptable annual target. II1.1.2 - Number of There were 21 pitches made for Media None proactively pitched the final quarter. 4 pitches to media stories per various media outlets were month made for June 2020. These include: $30m Meadowbrook medical centre project approved - CM Prime Site (Chris Herde) Logan Recycling Market to reopen June 12 - JT print edition (Matt McLeannan) Meadowbrook medical centre DA approval - Urban Developer (Dinah Lewis Boucher) EnviroGrants recipients announced, sent a list through of those local to Jimboomba Times area - offered to chase contact details where possible - Jimboomba Times This brings the total number of proactively pitched media stories for the financial year to 141. This is below the target (144) but is within the acceptable target limits. II2.1.2 - Percentage As at end of June 2020, 103 Parks None of original Parks projects have been completed, Capital Works equating to 83.7% of the original Program delivered by program (123 projects). 30 June 2020 Whilst delivery of projects continued to catch up throughout the year, the easing of projects commencing due to changes in stakeholder engagement / work notifications practices and delayed start to Report Page 3 of 14 Page 6 of 99 C I T Y GOVERNANCE 18 AUGUST 2020 Table A: Performance results rated as Monitor Performance Commentary Responsible Branch Recommendation to Measure Council KPIs rated as monitor some projects during March / April due to COVID has resulted in a number of projects not achieving practical completion by 30 June. NG3.3.2 - Percentage 313 requests received animal City Standards and None of animal and plant and plant customer requests Animal Care customer requests were received this financial year. first responded to 295 (94%) requests were within two business responded to within the target days time frame. This is slightly below the target (95%) but within acceptable target limits. c) Performance results rated as 'Below target' In this quarter, four KPIs (4.5%) are tracking below the lowest acceptable performance limit. These are detailed below: Table B: Performance results rated as Below target Performance Commentary Responsible Branch Recommendation to Measure Council QL1.1.6 - Delivery of The measure is lower for several Sport, Leisure and None Sport, Leisure & reasons. Part of it is related to Facilities Facilities capital the estimated expenditure not works program to having been updated for some budget time and the other is the delays in three major projects: Underwood Park is behind The Cronulla Park project was also delayed due to TMR land resumption that occurred after we had awarded the contract Kingston Butter Factory Those 3 projects have a combined construction budget of more than $30M which then has a major impact on the expenditure.
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