TO: Republicans Interested in Being National Convention Delegates CC: State Committee Members & County Chairmen FROM: Kyle Hupfer, IRSC Chairman

RE: National Convention Delegate, Alternate Delegate and Presidential Elector Information

The Republican National Convention will be held August 23-27, 2020 in Charlotte, North Carolina. The Republican Party will nominate a President and Vice President candidate to the General Election ticket at the National Convention. The Indiana Delegation will consist of 27 District Delegates, 27 District Alternate Delegates, 28 At-Large Delegates and 28 At-Large Alternate Delegates. At the same time Delegates and Alternate Delegates are chosen, Presidential Electors will also be selected.

Included in this informational packet are two forms. The first covers all At Large Positions (Delegate, Alternate Delegate, Elector, Alternate Elector). The second covers all District Positions (Delegate, Alternate Delegate, Elector, Alternate Elector). To increase your chances at being selected, you are able to complete both forms and run for multiple positions.

These forms must be mailed no later than April 24, 2020 at 5:00pm ET as described below:

At-Large Delegate, At-Large Alternate Delegate and At-Large Elector Forms must be mailed to the Indiana Republican Party at 101 W. Ohio St., Suite 2200, Indianapolis, IN 46204 (send to Attn: Danielle Zagone).

District Delegate, District Alternate Delegate and District Elector Forms must be mailed to the Republican District Chair of the Congressional District in which the candidate is running. Contact information for Republican District Chairs can be found at www.indiana.gop.

District Delegates, Alternate Delegates and Electors will be selected on May 9, 2020 at District Caucuses and At-Large Delegates, Alternate Delegates and Electors will be selected on May 20, 2020 at a State Committee meeting.

If you are selected as a Delegate or Alternate Delegate, a mandatory meeting will occur in Indianapolis, Indiana on May 30, 2020. Please make plans to attend and we will get you details after you are selected. Payment for the package described below will be due and payable at that meeting.

The Indiana Republican Party puts together a mandatory entertainment package for all Delegates and Alternate Delegates for the National Convention. The cost for that package will be $2000 payable to the Indiana Republican Party on or before May 30, 2020. Checks can be mailed to 101 W. Ohio St., Suite

2200, Indianapolis, IN 46204, Attn: Danielle Zagone. Checks will be made payable to the Indiana Republican State Committee.

There will be a very limited number of guests that we can accommodate for the National Convention. For those guests that attend, the entertainment package cost will be the same, $2000. Please let Danielle Zagone ([email protected]) know if you have an interest in bringing a guest.

For additional information to those considering attending the National Convention, hotel stays are a five (5) night minimum and that is not included in the entertainment package---estimate for hotel stay is $2500-$3000 for 5 nights. Transportation to and from Charlotte, North Carolina is also the responsibility of each Delegate and Alternate Delegate.

Declaration of Candidacy CANDIDATE TOP SECTION ONLY- FILING DEADLINE APRIL 24, 2020 at 5:00p.m. (For AT-LARGE National Convention Delegates, Alternates, Electors, and Alternate Electors). A person filing for multiple positions must complete a separate form. At-large national convention delegates and alternates must pledge to support the winner of the state’s primary election on the first ballot, if in fact that nominee is on the ballot at the 2020 Republican National Convention. Electors and alternate electors must make the following pledge: “If selected for the office of presidential elector or alternate elector, I agree to serve and mark my ballots for President and Vice President for the nominees for those offices of the party that nominated me.”

FOR THE OFFICE OF ______State of Indiana, County of (Delegate, Alternate Delegate, Elector, Alternate Elector) ______, District # ______. I, the undersigned do hereby certify that I am a qualified voter of ______Precinct, of the Township of ______and/or the ______Ward of the City of ______and reside at (full address)

______

E-mail Address: ______Telephone #: ______I am a

member in good standing of the Republican Party, and request that you place my name before the Indiana Republican State Committee in assembly (10:00 AM, EDT) May 20, 2020 to be voted on for the office of ______.

Date: ______Signed: ______

Print or type full name: ______

NOTARY Subscribed and sworn to me this ______day of ______, 2020

______Commission expiration date Notary Signature

______County of Residence Notary’s name typed or printed

CERTIFIED STATEMENT OF DECLARATION OF CANDIDACY

THE STATE OF INDIANA, COUNTY OF ______. This is to certify that a declaration of candidacy was filed with the undersigned Secretary of the Republican State Committee on the ______day of ______, 2020, the hour of ______(a.m. or p.m.), requesting that the name of ______residing at ______in the city of ______County of ______, State of Indiana, be placed before the State Committee in assembly to be voted on for the office of ______at said State Committee Meeting to be held on the 20th day of May, 2020.

IN WITNESS WHEREOF, I have hereunto set my hand this ______day of ______, 2020.

______IRSC Secretary

DECLARATION OF CANDIDACY (Candidate Complete Top Section Only and Have the Form Notarized) (For National Convention District Delegates, Alternate Delegates, Electors and Alternate Electors filing to run in the Congressional District Caucus on May 9, 2020-Filing Deadline April 24, 2020 at 5:00p.m.). A person filing for multiple positions must complete a separate form for each position. Congressional Delegates must pledge to support the Presidential candidate that wins in their congressional district on the first ballot, if in fact that candidate is on the ballot at the 2020 Republican National Convention. Each elector and alternate elector must execute the following pledge if selected for the office of presidential elector: “I agree to serve and mark my ballots for President and Vice President for the nominees for those offices of the party that nominated me.”

FOR THE OFFICE OF ______State of Indiana, County of

______, Congressional District # ______. I the undersigned do hereby certify that I am a qualified voter of ______precinct, of the Township of ______and /or the Ward of the City of

______and reside at ______

______. (full address) ______. I am a member in good standing of the Republican Party, and request that you place my name before the District Caucus on May 9, 2020 to be voted on for the office of ______.

Date: ______Signed: ______

Print or type full name: ______

______

I understand that per Indiana Code 3-8-3-11 and the Rules of the Indiana Republican State Committee that a delegate or alternate delegate selected from a congressional district to the national convention shall, on the first ballot at the national convention, support the candidate for President of the United States who received the highest number of votes in the congressional district at the primary election if the person is in fact a candidate at the convention.

NOTARY

Subscribed and sworn to before me this ______day of ______, 2020.

______Commission Expiration Date Notary Signature

______County of Residence Notary’s Name Typed or Printed

CERTIFIED STATEMENT OF DECLARATION OF CANDIDACY

THE STATE OF INDIANA, COUNTY OF ______. This is to certify that a Declaration of Candidacy was filed with the Chairman of the ______Congressional District on the ______day of ______, 2020, the hour of ______(a.m. or p.m.), requesting that the name of ______

residing at ______in the City of ______County of ______, State of Indiana , be placed before the

District Caucus to be voted on for the office of ______at said caucus to be held on the 9th day of May, 2020.

______Signature of District Chairman Date