What Is SIRS?
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Newawaotyo York 4026State Student Information Repository System (SIRS) Manual Reporting Data for the 2017–18 School Year July 21, 2016 Version 12.0 January 5, 2018 Version 13.4 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Student Information Repository System Manual Version 13.4 Revision History Version Date Revisions Changes from 2016–17 to 2017–18 are highlighted in yellow. Initial Release. • New Assessment Measure Standard Codes: 99200 (Local Arts); 99201 (Local CDOS); 99202 (Local CTE); 99203 (Local LOTE); 99204 (LOTE Exempt per IEP); 06207 (Transition Regents Exam in Global History and Geography, June, Gr.10; 08207 (Transition Regents Exam in Global History and Geography, Aug, Gr. 10. • Deleted Assessment Measure Standard Codes: 01206 (Regents Exam in Algebra 2/Trigonometry, Jan); 08206 (Regents Exam in Algebra 2/Trigonometry, Aug). • Deleted Homeless Primary Nighttime Residence Code “A”, Awaiting Foster Care. • Deleted Program Service Code 5566 (Title X-Part C: Homeless Education/McKinney-Vento). • New Reason for Ending Enrollment Code 461 (Prior Graduate from Outside U.S. Enrolled without Documentation. • New Primary Instruction Delivery Method Codes FACE, DISTANCE, BLENDED, ONLINE. • New ELL Eligible Student Service Levels FULL, PARTIAL, NONE. • New CTE CIP Code 430116, Cyber/Computer Forensics and Counterterrorism. • New Staff Assignment Non-Teaching Assignment Codes 2117 (K-12 School Counselor) and 2118 (K-12 School Counselor – Bilingual. • Student Daily Attendance template new field: Student Attendance by BOCES program, Ch. 2: Student Reporting Rules, Daily Attendance. • Revised NYSITELL information, Ch. 2: Student Reporting Rules. • Revised guidance on NYSAA and Accountability in Ch. 2. • Updates to Free and Reduced-Price Lunch section of Ch. 2. • Updates to Preschool/Prekindergarten/Universal Pre-K section of Ch. 2. 13.0 • Added instructions for reporting course data, Ch. 3: Staff Reporting Rules. • Added note re: race/ethnicity data, Staff Snapshot template, Ch. 3: Staff Reporting Rules. • Added note on State exam course codes for reporting teacher-student data linkages in Ch. 3: Staff Reporting Rules. • Revised note for 2017-18 in Access to the ePMF Form through the TAA System in Ch. 3. • Added note under Certification Exemption Code regarding uncertified teachers in Ch. 4: Data Elements. • Modified definition of Evaluation Criteria Rating Points in Ch. 4: Data Elements. • Added information in Program Duration, Ch. 4. • Added Postsecondary Credit Units in Ch. 4. • New Day Calendar requirement for BOCES, Building of Enrollment code, Ch. 4: Data Elements and Day Type Codes section of Ch. 5. • Added Day Type codes, Ch. 5: Codes and Descriptions. • New Free and Reduced-Price Lunch Eligibility Types, Ch. 5: Codes and Descriptions. • Added note re: codes to use for HS programs not yet approved in Ch. 5. • Added Alternative Local Assessments/Sequences under Assessment Measure Standard Codes in Ch. 5. • Added test group “ALT LOC” for Alternative Local Assessments in Ch. 5. • New College and Career Readiness Assessment Codes available at http://www.p12.nysed.gov/irs/sirs/. • New 2017-18 BEDS Day FRPL Data Extract in Timeline for submitting to Level 2 in Appendix I: Assessment and Reporting Timelines. 2 Student Information Repository System Manual Version 13.4 Version Date Revisions • Hyphen removed from Description column of Transitional Regents Examination in Global History and Geography (both Jun and Aug) in Credential Type Codes and Descriptions, Ch. 5: Codes and 13.1 October 27, 2017 Descriptions. • Removal of “post July 2001” language for first four Regents Diploma entries in the Assessment Measure Codes Chart, Ch. 5. • Revision under Free and Reduced-Price Lunch Students in Ch. 2: Student Reporting Rules. 13.2 November 3, 2017 • Deleted references to NCLB in Appendix IV and accountability cohorts in Appendix V. • End date added to existing NYSITELL codes (Jan. 31, 2018) and new NYSITELL_V2 codes (beginning Feb. 1, 2018) added in Assessment Measure Standard Codes, Ch. 5: Codes and Descriptions. 13.3 December 8, 2017 • Corrected link re: attendance requirements for State Aid, Ch. 5 (under Day Type Codes). • Removal of ELA and mathematics Regents examinations from Alternate Standard Achieved Codes for Secondary-Level Accountability, Ch. 5. • Renamed Program Service Code 8271 to “CDOS Credential Eligible Coursework”, Ch. 5: Codes and Descriptions. 13.4 January 5, 2018 Note: Code 8271 will continue to be called "Student Working Toward a CDOS Credential" in the current data warehouse schema for 2017-18. 3 Student Information Repository System Manual Version 13.4 Table of Contents Table of Contents ___________________________________________________________________ 4 Chapter 1: What Is SIRS? ____________________________________________________________ 7 SIRS Levels _____________________________________________________________________________7 SIRS Data Flow __________________________________________________________________________9 Chapter 2: Student Reporting Rules ___________________________________________________ 10 Guidance on the Role of District Data Coordinator ___________________________________________10 Who Must Report Student Data Using the SIRS? _____________________________________________11 Table of Reporting Responsibility for School-Age Students _____________________________________15 Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students ________________29 Accelerated Students _____________________________________________________________________32 Accommodations ________________________________________________________________________33 Accountability Inclusion/Exclusion for Participation/Performance at the Elementary/Middle Level ___34 Appeal to Graduate with Lower Score on Regents Exam _______________________________________35 Backmapping for Feeder Schools __________________________________________________________36 Career Development and Occupational Studies (CDOS) _______________________________________37 Career and Technical Education (CTE) Students _____________________________________________37 Career Pathways ________________________________________________________________________40 Charter School Students __________________________________________________________________41 Continuous Enrollment at the Elementary/Middle Level _______________________________________41 Court-placed Students ___________________________________________________________________44 Daily Attendance ________________________________________________________________________45 District of Residence Codes _______________________________________________________________45 Dropouts/Noncompleters _________________________________________________________________47 Elementary/Middle-Level Students _________________________________________________________48 English Language Learner/Multilingual Learner (ELL/MLL) Students __________________________48 Foreign Exchange Students _______________________________________________________________55 Free and Reduced-Price Lunch Students ____________________________________________________55 Graduates ______________________________________________________________________________57 High School Equivalency (HSE) Students ___________________________________________________57 Home-Schooled Students _________________________________________________________________58 Homeless Students _______________________________________________________________________59 Immigrant Students _____________________________________________________________________59 Job Corp Program Students ______________________________________________________________59 Long-Term Absent Students ______________________________________________________________59 4 Student Information Repository System Manual Version 13.4 Migrant Students ________________________________________________________________________60 Neglected/Delinquent Students ____________________________________________________________60 New York State Alternate Assessment (NYSAA) ______________________________________________60 Nonpublic School Students ________________________________________________________________61 Online Schools __________________________________________________________________________62 Postsecondary Students __________________________________________________________________62 Preschool/Prekindergarten/Universal Pre-K _________________________________________________62 P-Tech Programs ________________________________________________________________________64 Racial/Ethnic Groups ____________________________________________________________________65 Repeaters ______________________________________________________________________________65 Safety Net Options_______________________________________________________________________65 Seal of Biliteracy ________________________________________________________________________66 Secondary-Level Students ________________________________________________________________66 Students Over 21 Years of Age ____________________________________________________________67 Students with Disabilities _________________________________________________________________67 Summer School Students _________________________________________________________________69 Supplemental Educational Services under NCLB _____________________________________________70 Suspended Students _____________________________________________________________________70