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Rampton Parish Council

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Rampton Parish Council Rampton Parish Council Minutes of the meeting of the Rampton Parish Council held on the 9th Jan 2017 in the Village Hall, Manor Grounds, Rampton, DN22 0JU Nottinghamshire. The meeting commenced at 7:30pm. Present. Cllr Muriel Arden Chairman Cllr Barrie Doyle Vice-Chair Cllr Ivor Lewin Cllr Pam Hawkins (Arrived during Minute Ref RPC/111/16) Cllr Rebecca Sheppard Cllr Ted Morris BEM Also, present Ed Knox Parish Clerk/Responsible Financial Officer County Cllr John Ogle 10 Members of the Public RPC/107/16 Housekeeping Cllr Arden advised the location of the fire exit assembly point, fire exits & toilet facilities. RPC/108/16 Apologies for Absence After discussion, the council resolved to accept the apologies of Cllr Libby Hauton. District Cllr Teresa Critchley did not attend. RPC/109/16 Declarations of Interest Cllr Ted Morris declared an interest in RPC/111/16 2) because he is Chairman of Rampton Bowls Club. Cllr Morris provided details to the Council in the capacity of Chairman of the Bowls Club, but did not partake in any debate or decision making process under this item. RPC/110/16 Approval of Minutes After discussion, the council resolved to accept the minutes. The chairman signed the minutes from the meeting of Rampton Parish Council held, 12th Dec 2016 as a true and accurate record. RPC/111/16 Matters Arising: 1) Village Hall Grant Funding Update Cllr Ivor Lewin, Cllr Muriel Arden and Clerk Ed Knox reported that: • A quote is being obtained from Anglian Water regards potential connection costs for replacing the water supply pipe. • Damp Proof quotations obtained. After discussion, the council resolved that Cllrs Lewin, Arden and Clerk Ed Knox shall report at the next meeting further details. 1 2) Pinder Park Bowls Club – Work’s Update Cllr Ted Morris reported that: • One of the Grant Providers, Sport England, Require proof of the planning permission on headed notepaper from Bassetlaw District Council • Least Term – 7 years is too short and the grant provider wants to see a lease goes at least to the end of 2026. • Works have commenced on the field for the bowls club but funds are on hold due to the above. After a lengthy discussion, the council resolved that Clerk, Ed Knox, shall contact Les Dodds, Bowls Club Treasurer, to obtain the exact details of the request/requirements of Sport England, forward a copy of this to the Council and send a letter to Mr Dodds. Action, Clerk Ed Knox 3) To Approve Pinder Park Committee’s Ideas for Spending Old Pinder Money Clerk Ed Knox reported that: • Pinder Park Committee were looking into the possibility of: a. Community Noticeboard b. Additional Official Signage c. Improved Entrance – Finish of Fencing and Pedestrian Access • Nick Easey, provided a quote of £700 for the notice board and would like to spend the rest on its installation, signage and the improved entrance area. Cllr Muriel Arden also reported that: • Pinder Park Committee had paid in the region of £2,200 to the Parish Council for the Storage Box and Tennis Net. • The storage box and net were refunded by the supplier due to complaints, therefore the Council would still possess around £2,200 of Pinder Park Committee funds. • These additional funds should be clarified and confirmed, so that it can be added to the £1173 for Pinder Park, to make a potential total of £3373 available for Pinder Park work. After discussion, the council resolved (i) to proceed commit the £1173 to the proposed works. Clerk, Ed Knox is to contact Nick Easey, Chairman of Pinder Park Committee to progress matters and obtain full quotes for the work. (ii) Clerk, Ed Knox is to check the accounts and minutes to confirm the £2,200 was paid to the Parish Council. Action Clerk Ed Knox. 4) Defibrillators Update Clerk Ed Knox reported that: • British Heart Foundation expects the units to be delivered within the next 6 to 8 weeks. • Ed received a phone call from Pete Weaver, Chairman of Woodbeck Residents Association, thanking him for the unit for Woodbeck Community Centre. 2 • Pete spoke with the Estates Manager of Rampton Hospital who is looking into the possibility of installing the Woodbeck Unit for free and will find out if he can arrange to install any of the Rampton Village Units for free also. • Ed will drop off the Woodbeck unit with Pete Weaver and drop the Rampton Units with Cllr Barrie Doyle when they arrive. After discussion, the council resolved to accept the update. 5) To Village Hall Key List for H&S Risk Assessment Cllr Pam Hawkins required a definitive list of village hall key holders to enable the completion of the Risk Assessment Review. After discussion, the council resolved that the key holder list is: 1. Barrie Doyle Village Hall Committee 2. Ed Knox Parish Clerk 3. Eveline Goodwin Keep Fit Club 4. Helen Slattery Rampton Parochial Church Council 5. Ivor Lewin Chair Village Hall Committee 6. Janet Lancaster Treasurer Village Hall Committee 7. Joan Winfrey Caretaker 8. Joan Young C&T Coffee Mornings 9. Mrs Bradley Evergreen Club 10. Muriel Arden Chairman Parish Council 11. Stuart Dixon Whist Drive Club 12. Ted Morris Bowls Club After further discussion, the council resolved that the key list shall be the responsibility of the Village Hall Committee to include within their Risk Assessment and not form part of the Parish Council Risk Assessment. Action Cllr Pam Hawkins to arrange for the typing up of the final version. RPC/112/16 To Approve Precept for 2017/18: At the previous meeting, Responsible Financial Officer (RFO) Ed Knox presented the budget for 2017/18, he also circulated figures and potential precept rise figures by email. 2017 will be a time of uncertainty because: • Various Solicitors Fees which will mostly be covered by the Mast & Landswop with Tarmac but may require upfront payment first. • The Land Rent from Torksey Ferry Road land may cease and it may be a while before a replacement tenant is paying rent. • We cannot count potential Mast rental income in the budget until it becomes a reality • We do not know if Lengthman Scheme will continue in April. Rampton Parish benefits from a fairly low precept in comparison to other local parishes at Band D in 2016/17: • North & South Wheatley £76.00 per year £7.60 per month • North Leverton £79.13 per year £7.91 per month • Sturton-Le-Steeple £58.63 per year £5.86 per month • Laneham £48.33 per year £4.83 per month 3 • Dunham £47.74 per year £4.77 per month • South Leverton £41.50 per year £4.10 per month • Rampton £31.31 per year £3.13 per month RFO, Ed Knox explained that to be able to ensure basic running costs including inflation are covered, there ideally needs to be a rise of around 30p per month at Band D, however, should the Council wish to be able to ensure that the water pipe for the Village Hall is covered, should grant funding not be forthcoming, a £1 rise per month at Band D would be needed, or alternatively, the funds would need to come from the Council’s reserves. After a lengthy discussion, the council resolved to accept the draft 2017/18 budget. Cllr Pam Hawkins proposed and Cllr Ted Morris Seconded that the precept shall increase by 3% on top of last year’s figure of £31.31 at band D. Motion Carried. Therefore, the new precept shall be £32.25 at band D, equal to a rise of 9.5p per month. RPC/113/16 Police Report: PC Bailey was unable to attend the meeting due to work commitments. However, he advised by email there were no crimes in the Parish, outside of Rampton Secure Hospital. RPC/114/16 Vestry Book Decision Clerk Ed Knox explained by email prior to the meeting, that the Rampton Vestry book had been loaned to a village resident around 18 months ago for research purposes and was now back in the possession of the Clerk; who needed it to find early references to the various Parish Lands currently being registered by the Solicitor and to assist with the Landswop. This book is actually several documents combined containing: • The Annual Parish Meeting minutes for the years 1834 to 1894 • The Income & Expenditure Accounts of the Overseers of the Poor • The Income & Expenditure Accounts of the Surveyors of Highways & Drains • The Vestry Meeting Minutes covering 1834 to 1894 The person who loaned the Book would like it to be sent for safe keeping at the County Archives in Nottingham. There is only one copy of this book and it still has relevance today, as it provides a link between the past and the present concerning the parish and charity lands. However, it is also of interest to historians and researchers. It is in a fairly fragile condition. After checking with NALC Clerk Ed Knox confirmed that the legal owner of the book is the Parish Council. The Local Government Act of 1894 separated all non-religious matters from the Vestry and gave these to the Parish Council, all parish property, responsibilities and employees outside of ‘the church’ passed to the Parish Council. The remaining remnants of the Vestry, the ecclesiastical element was renamed the PCC in 1921. Clerk Ed Knox asked the Council that once he had finished taking photos for the solicitor of the relevant parts of the book, should he comply with the request to send it to Nottingham Archives or should it be kept in the Village Hall Safe? 4 Clerk Ed Knox explained that whilst it is too fragile to put the 450-page book through a scanner, he could however, take digital photos of the book, save these on the Council memory stick and should the Council feel a hard copy ought to be held at the hall, he can arrange to print a copy of the book for research purposes, thus allowing the original to be kept at Nottinghamshire Archives.
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