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Procurement of Misc. Items for Rehabilitation and Revitalization of Libraries (Rahim Yar Khan) Chief Executive Officer, District Education Authority, Rahim Yar Khan, School Education Department Government of the Punjab Note: Procurement is done at the Office of Chief Executive Officer, District Education Authority in line with the Punjab Procurement Rules, 2014 ContractNo. 2020 Invitation for Bids The Chief Executive Officer, District Education Authority, Rahim Yar Khan, School Education Department in receipt of funding from development partner/donor sponsoring education in the selected districts of Punjab. It is intended that part of which will be used to make eligible payments under the contract for supply of the following items: Total Estimated Lot No. Item Qty Price (PKR) English Fiction & Non-Fiction Books 1 8280 73,13,900 (List attached as Annexure ‘A’) Science (General) Books 2 4400 58,27,208 (List attached as Annexure ‘B’) Reference & General Knowledge Books 3 14760 1,03,26,909 (List attached as Annexure ‘C’) Urdu Fiction & Non-Fiction Books 4 (List attached as Annexure ‘D’) 18440 95,94,080 2. The Chief Executive Officer, District Education Authority Rahimyarkhan now invites sealed bids from eligible bidders, i.e. Manufacturers, Printers/Publishers, Authorized Sales & Service Dealers, General Order Suppliers registered with tax authorities for supply of the items mentionedabove. 3. Bidding, to be conducted through Open Competitive Bidding (Single Stage-Two Envelope procedures) specified in the Punjab Procurement Rules, 2014, is open to all eligible bidders as defined in the bidding document. Separate Bid for each LOT is acceptable. One (10) bidder may submit bid in one or more Lots. Contract(s) will be awarded to book/ item-wise technically responsive lowest evaluated bidder(s). 4. Interested eligible bidders may obtain bidding documents and further information from the Procurement Section of Chief Executive Officer, District Education Authority. 5. The provisions in the Instructions to Bidders and in the General Conditions of Contract are the provisions of the BiddingDocuments. 6. Sealed Bids, along with a Bid Security (with technical proposal) at the rate of 2% of the total estimated price against each lot in the form of CDR, Pay Order, or Demand Draft, from a Scheduled Bank of Pakistan in favor of Chief Executive Officer, District Education Authority, must be delivered at the office address given below by 11:00 A.M.10-11-2020. 7. Bids (technical proposals) will be opened on the same date 10-11-2020 at11:30 A.M in the presence of bidder’s representatives who choose to attend in the Office of Chief Executive Officer, District Education Authority Rahimyarkhan. 8. Bidders are requested to give their best and final prices (inclusive of alltaxes). 9. Taxes will be deducted as per applicable government rules. NTN and Sales Tax /PRA registration certificate must be provided along with the technicalproposal. 10. The perspective bidders are advised to visit the site (schools) and check the requirement before submittingbids. 11. The bidder MUST submit an affidavit, declaring that they have not beenblacklisted from any Govt. department orPPRA. 12. For any further information or clarifications, pleasecontact: Chief Executive Officer District Education Authority, Rahim Yar Khan Phone: 068-9230044 PART-I SECTION I. INSTRUCTIONS TOBIDDERS(ITB) ......................................................... 4 SECTION II. BIDDATASHEET ..................................................................................... 16 SECTION III. SCHEDULEOFREQUIREMENTS ........................................................ 19 SECTION IV. TECHNICALSPECIFICATIONS ........................................................... 20 SECTION V. BIDDINGFORMS ...................................................................................... 91 PART-II SECTION I. CONTRACT FORMS ............................................................................... 100 1. ContractForm ........................................................................................................... 100 2. PerformanceSecurityForm ........................................................................................ 101 SECTION II. GENERAL CONDITIONS OFCONTRACT(GCC) ............................. 102 SECTION III. SPECIAL CONDITIONS OFCONTRACT(SCC) ............................... 112 Part-I Section I. Instructions to Bidders A. Introduction 1. Source of 1.1 The Procuring Agency, named in the Bid Data Sheet, has received Funds a budget from the Government of Punjab. The Procuring Agency intends to apply a portion of the proceeds of this budget to eligible payments under the contract for which this Invitation for Bids isissued. 2. Eligible This Invitation for Bids is open to all suppliers, except as provided Bidders hereinafter. Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring Agency to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation for Bids. Government-owned enterprises may participate only if they are legally and financially autonomous, if they operate under commercial law, and if they are not a dependent agency of theGovernment. Bidders shall not be under a declaration of blacklisting by any Government department or Punjab Procurement Regulatory Authority (PPRA), 2014. 3. Eligible Goods All goods and related services to be supplied under the contract shall and Services have their origin in eligible source countries, defined in the Bid Data Sheet (BDS), and all expenditures made under the contract will be limited to such goods andservices. For purposes of this clause, “origin” means the place where the goods are mined, grown, or produced, or the place from which the related services are supplied. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from itscomponents. The origin of goods and services is distinct from the nationality of the Bidder. 4. Cost of 4.1 The Bidder shall bear all costs associated with the preparation Bidding and submission of its bid, and the Procuring Agency named in the Bid Data Sheet, hereinafter referred to as “the Purchaser,” will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the biddingprocess. Page 4 of 78 B. The BiddingDocuments 5. Content of The goods required, bidding procedures, and contract terms are Bidding prescribed in the bidding documents. In addition to the Invitation for Documents Bids, the bidding documents include: (a) Instructions to Bidders(ITB) (b) Bid DataSheet (c) Schedule ofRequirements (d) TechnicalSpecifications (e) Bid SubmissionForm (f) Manufacturer’s AuthorizationForm (g) PriceSchedules (h) ContractForm (i) Performance SecurityForm (j) General Conditions of Contract(GCC) (k) Special Conditions of Contract(SCC) The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in the rejection of its bid. 6. Clarification of 6.1 A prospective Bidder requiring any clarification of the bidding Bidding documents may notify the Purchaser in writing or by email at the Documents Purchaser’s address indicated in ITB Clause 19.1. The Purchaser will respond in writing to any request for clarification of the bidding documents which it receives no later than three (3) days prior to the deadline for the submission of bids prescribed in the Bid Data Sheet. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders that have received the bidding documents. 7. Amendment of At any time prior to the deadline for submission of bids, the Purchaser, Bidding for any reason, whether at its own initiative or in response to a Documents clarification requested by a prospective Bidder, may modify the bidding documents by amendment. All prospective bidders that have received the bidding documents will be notified of the amendment in writing or by email, and will be bidding onthem. In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, the Purchaser, at its discretion, may extend the deadline for the submission of bids. Page 5 of 78 C. Preparation ofBids 8. Language of 8.1 The bid prepared by the Bidder, as well as all correspondence Bid and documents relating to the bid exchanged by the Bidder and the Purchaser shall be written in the language specified in the Bid Data Sheet. Supporting documents and printed literature furnished by the Bidder may be in the samelanguage. 9. Documents The bid prepared by the Bidder shall comprise the following Comprising components: the Bid (a) a Bid Form and a Price Schedule completed in accordance with ITB Clauses 10, 11, and12; (b) documentary evidence established in accordance with ITB Clause 13 that the Bidder is eligible to bid and is qualified to perform the contract if its bid isaccepted; (c) documentary evidence
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