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Projects Sub (Policy and Resources) Committee

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Projects Sub (Policy and Resources) Committee Public Document Pack Projects Sub (Policy and Resources) Committee Date: THURSDAY, 13 DECEMBE R 2012 Time: 3.30pm Venue: COMMITTEE ROOM - 2ND FLOOR WEST WING, GUILDHALL Members: Deputy Sir Michael Snyder (Chairman) Mark Boleat (Deputy Chairman) Deputy Ken Ayers (Chief Commoner) Alderman Sir Michael Bear Stuart Fraser Anthony Llewelyn-Davies Jeremy Mayhew Hugh Morris John Tomlinson Enquiries: Julie Mayer 020 7 332 1410 [email protected] John Barradell Town Clerk and Chief Executive AGENDA Part 1 - Public Agenda 1. APOLOGIES 2. DECLARATIONS BY MEMB ERS OF PERSONAL OR P REJUDICIAL INTERESTS IN RESPECT OF ITEMS TO BE CONSIDERED AT THIS MEETING 3. MINUTES To approve the public minutes and summary of the Projects Sub Committee of 21 November 2012 (Pages 1 - 6) 4. EXTENDING BURIAL SPA CE AT THE CITY OF LO NDON CEMETERY (THE SHOOT) - PROJECT PROPOSAL - GATEWAY 2 Report of the Director of Open Spaces For decision (Pages 7 - 20) 5. 72 FORE STREET - PROJECT PROPOSAL - GATEWAY 2 Report of the Director of the Built Environment For decision (Pages 21 - 28) 6. HERON PLAZA S278 (HI GHWAY WORKS) - OPTIONS APPRAISAL AN D AUTHORITY TO START WORK - GATEWAY 3/4/5 Report of the Department of the Built Environment For decision (Pages 29 - 62) 7. MARINER HOUSE SECTIO N 106 IMPROVEMENT WO RKS - ISSUE REPORT Report of the Director of the Built Environment For decision (Pages 63 - 74) 8. QUESTIONS ON MATTE RS RELATING TO THE W ORK OF THE COMMITTEE 9. ANY OTHER BUSINESS T HAT THE CHAIRMAN CON SIDERS URGENT Part 2 - Non -Public Agenda 10. EXCLUSION OF THE PUB LIC MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. 11. NON -PUBLIC MINUTES To approve the non-public minutes of the Projects Sub Committee of 21 November 2012 (Pages 75 - 80) 12. BARBICAN THEATRE - REPLACEMENT OF THEAT RE LIGHTING/TANNOY/AUDIO AND VISUAL COMMUNICATIONS SYSTEMS - PROJECT PROPOSAL - GATEWAY 2 Report of Director of Operations and Buildings, Barbican Centre For decision (Pages 81 - 88) 13. 35 -57 ALFRED PLACE - PROJECT PROPOSAL - GATEWAY 2 Report of the City Surveyor For decision (Pages 89 - 102) 14. GUILDHA LL MEMBERS' ACCOMMOD ATION - DETAILED OPTIONS APP RAISAL - GATEWAY 3/4 Report of the City Surveyor For decision (Pages 103 - 128) 15. GUILDHALL ART GALLER Y: HERITAGE GALLERY - DETAILED OPTIONS APPRAISAL - GATEWAY 4 Report of the Director of Culture, Heritage and Libraries For decision (Pages 129 - 146) 16. ST ANDREWS HOLBORN C HURCH GARDENS - ISSUE REPORT Report of the Director of the Built Environment For decision (Pages 147 - 158) 3 17. BARBICAN CONCERT HALL DELAPIDATION WO RKS 2001 - OUTCOME REPORT - GATEWAY 7 Report of the Head of Projects, Barbican Centre For decision (Pages 159 - 190) 18. BARBICAN CAMPUS PROG RAMME REPORT Report of the Town Clerk and Barbican Campus For information (Pages 191 - 196) 19. HIGHWAYS AND PUBLIC REALM PROGRAMME REPO RT Report of the Town Clerk and Public Realm Programme For information (Pages 197 - 210) 20. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE 21. ANY OTHER BUSINESS T HAT THE CHAIRMAN CON SIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED Agenda Item 3 PROJECTS SUB (POLICY AND RESOURCES) COMMITTEE Wednesday, 21 November 2012 Minutes of the meeting of the Projects Sub (Policy and Resources) Committee held at Committee Room - 2nd Floor West Wing, Guildhall on Wednesday, 21 November 2012 at 3.30 pm Present Members: Sir Michael Snyder (Chairman) Stuart Fraser Anthony Llewelyn-Davies Jeremy Mayhew John Tomlinson Officers: Peter Lisley - Assistant Town Clerk Julie Mayer - Committee and Member Services Officer Caroline Al-Beyerty - Financial Services Director Victor Callister - Department of the Built Environment Steve Presland - Department of the Built Environment Peter Bennett - City Surveyor Peter Snowdon - Projects Director, City Surveyor's Department Hannah Bibbins - Guildhall School of Music and Drama City of London Police representatives 1. APOLOGIES Apologies were received from Mark Boleat, Deputy Ken Ayers, Alderman Sir Michael Bear and Hugh Morris. 2. MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA There were no declarations. 3. MINUTES The public minutes and summary of the Projects Sub Committee held on 16 October 2012 were approved. 4. FLEET STREET TO ST PAUL'S CORRIDOR MAJOR SCHEME - PROJECT PROPOSAL - GATEWAY 2 Members received a report of the Director of the Built Environment about the Fleet Street and Ludgate Hill Corridor. This area is highlighted in the City’s Road Danger Reduction Plan as it experiences a higher than average level of accidents. Page 1 RESOLVED, that: Consultants be commissioned to deliver the corridor study and updated strategy documents as detailed in the report; continue to liaise with Transport for London and other stakeholders on the feasibility and impact of the major schemes bid and undertake initial survey work. 5. WIDE AREA NETWORK, NETWORK MAINTENANCE AND FIXED TELECOMS REFRESH - PROJECT PROPOSAL - GATEWAY 2 Members received a report of the Chamberlain about the City’s Wide Area Network (WAN). The contract was last tendered and awarded to BT in April 2010, for a period of 3 years. Separate contracts existed for telephone lines, call charges, support and maintenance and, where possible, these contracts would be aligned to co-terminate in Spring 2013. RESOLVED, that: Subject to no capital expenditure being identified at options evaluation stage, further reporting follow corporate procurement regulations and be directly to the spending Committee. 6. BEECH STREET TUNNEL - PROJECT PROPOSAL - GATEWAY 2 Members received a report of the Director of the Built Environment, relating to potential enhancements to the Beech Street Tunnel. Members were generally concerned about the aesthetics of this area. RESOLVED, that: The scope of the project be established and a project brief agreed to develop a range of options, through preliminary evaluation and to identify potential sources of future funding. 7. JUBILEE POND, RE-LINING AND ENHANCEMENT - OPTIONS APPRAISAL - GATEWAY 3/4 Members received a report of the City Surveyor about water loss at Jubilee Pond, Wanstead Flats. The installation of an impermeable liner, with a 20 year life span, had been identified as the best option for addressing the leakage. RESOLVED, that: 1. The re-lining of Jubilee Pond be approved in principle and enhancements undertaken to improve the area; namely capturing surface water to supplement the borehole water supply. 2. That the project continues under the streamlined project procedure: Gateway 5 Report; with the Authority to Start Work delegated to the City Surveyor. 8. LEADENHALL STREET PEDESTRIAN CROSSING IMPROVEMENTS - OUTLINE OPTIONS APPRAISAL GATEWAY 3 Members received a report of the Director of the Built Environment, which sought to address poor accident records along Leadenhall Street. In response to questions, Members noted that, as and when existing on-street parking for motorcycles is removed, it would not be replaced. Page 2 RESOLVED, that : A large signalised junction, as set out in Option 3 in the report, be progessed to a combined Gateway 4 and 5. 9. 8-10 MOORGATE AREA IMPROVEMENTS - OUTLINE OPTIONS APPRAISAL - GATEWAY 3 Members received a report of the Director of the Built Environment, which explored options to improve the environment of streets and spaces in the vicinity of the 8-10 Moorgate re-development. In response to a question from the Chairman, Members noted that the issue of residential accommodation in this area had been taken into account by the Planning and Transportation Committee, which concluded that it would not be detrimental to commercial uses in the area. RESOLVED, that: Option 1 (Improvements to Telegraph Street and Tokenhouse Yard, directly adjacent to the 8-10 Moorgate Development) be progressed to Option 4 (detailed options appraisal). 10. IS PROJECTS - COMPOSITE OUTCOME REPORT - GATEWAY 7 Members received a report of the Chamberlain, summarising the outcome position of four projects managed by the IS Division, which had now been closed: • E-Government • Sharepoint 2010 • Government Connect Sure Extranet • Sun Server Hardware Replacement Project RESOLVED, that: The Consolidated Outcome Report of projects managed by the IS Division be noted. 11. ELECTRONIC SOCIAL CARE RECORD SYSTEM - OUTCOME REPORT - GATEWAY 7 Members received a report of the Director of Community and Children’s Services on the outcome of the implementation of an electronic document management system for social care clients within the Department of Community and Children’s Services. RESOLVED, that: The Outcome Report for the Electronic Social Care Record System be noted. 12. GUILDHALL SCHOOL OF MUSIC AND DRAMA - CONSOLIDATED OUTCOME REPORT - GATEWAY 7 Members received a report of the Principal of the Guildhall School of Music and Drama, which advised members of the outcome of a number of projects which were completed on site from January 2010 onwards: • Teaching and Learning Phase • Refurbishment of Remaining Lifts • Theatre Lifts Page 3 Members noted that the above works had been initiated and managed prior to the changes in project management procedures introduced by the Town Clerk. RESOLVED, that: The Consolidated Outturn Report for the Guildhall School be noted. 13. CYCLE PARKING 2011/12 - OUTCOME REPORT - GATEWAY 7 Members received a report of the Director of the Built Environment which had been completed in the 2011/12 Financial year and fully funded by Transport for London. RESOLVED, that: 1. The delivery of the project, with a high level of success in both of the measured criteria (number of spaces implemented and the initial use of those spaces) be noted. 2. The closure of the project be authorised. 14. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE There were no questions.
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