AGENDA Ordinary Meeting of Council ______

9:30am Wednesday 27 November 2019

VENUE: Council Chambers Yarriambiack Shire Council 34 Lyle Street, Warracknabeal Vic 3393

NEXT MEETING: Wednesday 11 December 2019

Copies of the Yarriambiack Shire Council’s Agendas & Minutes can be obtained online at http://www.yarriambiack.vic.gov.au

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

OUR VISION:

In consultation with our community, Yarriambiack Shire Council aims to provide a viable, sustainable and vibrant future.

OUR VALUES:

Customer Service • treat our customers with courtesy and respect; • lead and develop leadership within our community; • constantly strive to improve our services; • forge closer relationships with customers; • investigate matters thoroughly and objectively and keep our customers informed, in plain language, about the process and outcome; • treat people fairly, with respect and have proper regard for their rights; • make decisions lawfully, fairly, impartially and in the public interest; • we are honest, trustworthy, reliable, transparent and accountable in our dealings; • we are careful, conscientious and diligent; • use public resources economically and efficiently; and • actively pursue positive outcomes for the community.

CONTINUOUS IMPROVEMENT:

Continuous Improvement We drive continuous and sustainable improvement in service provision, operational efficiency and stakeholder relations to create a leading organisation.

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Item No Precis Page

1 WELCOME 4

2 ACKNOWLEDGEMENT & PRAYER 4

3 PRESENT 4

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 4

5 CONFIRMATION OF MINUTES 5

6 DECLARATION OF CONFLICT OF INTEREST 7

7 BUSINESS ARISING 8

7.1 Ongoing and Pending Action List 8

8 PETITIONS 8

9 CORRESPONDENCE 8

10 ASSEMBLY OF COUNCILLORS 8

10.1 Agenda Council Forum 23/10/2019 9 10.2 Agenda Council Forum 13/11/2019 10 10.3 Draft Audit Meeting Minutes

11 SPECIAL COMMITTEES 12

11.1 Section 86 Hopetoun Swimming Pool Minutes 11.2 Section 86 Tempy Swimming Pool Minutes

12 ACTIVITY REPORTS 20

12.1 Mayor’s Report 20 12.2 Councillor’s Reports 21 12.3 Chief Executive Officer Report 24 12.4 General Manager of Infrastructure and Planning 25 12.5 General Manager of Community Development Report 28 12.6 Permits issued by Council 36

13 REPORTS FOR DECISION 37

13.1 Finance Report 37 13.2 Capital Works Report 47 13.3 Draft Performance Reporting Framework 55 13.4 Annual Report 71 13.5 Information and Communications Technology 186 (ICT) Disaster Recovery Plan (Procedure and Requirements) 13.6 Sale of Industrial Land, Hopetoun 202 13.7 Rupanyup Caravan Park Internal Road tribute 217 Signage

14 OTHER BUSINESS 219

15 REPORTS FOR DECISION – CLOSED SESSION 219

15.1 C256-2019 Supply and Installation of a new Multi Purpose Timber Playing Surface at the Warracknabeal Leisure Centre

15.2 C250-2019 Brim Bowls club supply and install synthetic playing surface

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

1 WELCOME

2 ACKNOWLEDGEMENT & PRAYER

Cr G Massey opened the meeting at 9:30am by acknowledging the Indigenous Community and offering the opening prayer.

Acknowledging Traditional Owners

‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past, present and emerging’

Prayer

Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen

3 PRESENT

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE

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5 CONFIRMATION OF MINUTES

Minutes of the Ordinary Council Meeting of 23 October 2019.

The following items were considered at the ordinary Council Meeting held on Wednesday 23 October 2019 at 9:30am

13.1 Finance Report September 2019 Recommendation: The Finance Report September be received. CARRIED

13.2 Revenue Report October 2019 Recommendation: The Revenue Report October be received. CARRIED

13.3 Capital Works Program 2019/2020 (October) Recommendation: The Capital Works Program 2019/2020 (September) be received. CARRIED

13.4 Gardiner Street – Onsite Wastewater Management Recommendation: Alternative Option In the event that Council allows the installation of a septic holding tank at these properties, the permit approval process should be subject to the following conditions: 1. The tank must comply with AS/NZS 1546.1; 2. The tank must have a minimum capacity of 1,200 litres or more; 3. The system must be fitted with an alarm that alerts owners when the tank capacity reaches 75%. Ideally, the system should have the ability to alert owners via a text message to their mobile phone. 4. The tank must be pumped out as required or at six monthly intervals, whichever comes first. 5. Each owner should enter into an agreement with a licensed waste removal contractor that discharges tank contents into an approved GWM Water connection point. CARRIED

13.5 Proposed extension on Kerbside Contract Recommendation: That Council extends Contract C196/2015 being the Kerbside Garbage Collection Service with Wimmera Mallee Waste, for a further two (2) years until 30th June 2022 under the same conditions as detailed in the original contract agreement. CARRIED

13.6 Road Asset Management Plan 2019/2020 Recommendation: That Council adopt the Road Asset Management Plan as presented. CARRIED

13.7 Permit application – Keep more than the allowed number of animals Recommendation: Permit Application for a Shetland pony to be kept at 133 Anderson Street, Warracknabeal; not to be granted. The reasons for making this judgement are;  The backyard isn’t very big.  There is no real shelter/shade for the pony,

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 Environmental Considerations e.g. Smell of horse manure, attraction of flies to the manure Whilst I acknowledge the pony is a family pet; there are very good reasons why we generally do not allow horses/ponies in township areas CARRIED

13.8 Rate Review Submission Recommendation: That Council endorse and submit the attached rate review submission to the Victoria Local Government Rating System Review and provide copies to the twelve state representatives for Yarriambiack Shire Council. CARRIED

13.9 Investment Policy Recommendation: That Council adopt the Investment Policy as presented. CARRIED

13.10 Yarriambiack Youth Engagement Strategy 2019/2022 Recommendation: That Council adopts the Yarriambiack Youth Engagement Strategy 2019-2022. CARRIED

Minutes of the Closed Council Meeting of 23 October 2019.

The following items were considered at the Closed Council Meeting held on Wednesday 23 October 2019.

15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal Recommendation: That Council award Contract C245/2019 being the Design and Construction of the Murtoa Swimming Pool Change Rooms to DJ & DL Delahunty Pty Ltd for the contract sum of $459,380 (excluding GST). CARRIED

15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. Recommendation: 1. Council accept the tender from Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis Truck for the amount of $216,500.00 (incl. GST). 2. Council sign and seal the contracts with Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis for the amount of $216,500.00 (incl. GST). CARRIED

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

6 DECLARATION OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting) ie;

a) Direct and indirect Interests; b) Indirect interest by close association; c) Indirect interest that is an indirect financial interest; d) Indirect interest because of conflicting duties; e) Indirect interest because of receipt of an applicable gift; f) Indirect interest as a consequence of becoming an interested party; g) Indirect interest because of an impact on residential amenity.

A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken.

Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.

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7 BUSINESS ARISING

7.1 Ongoing and Pending Action List

Council meeting Recommendation Action Action Taken Nil

8 PETITIONS

9 CORRESPONDENCE

10 ASSEMBLY OF COUNCILLORS

The attached Assembly of Councillors Records are presented as an attachment to the Council agenda for the information of Councillors and recorded at the Council meeting as required under S80A Local Government Act 1989.

Recommendation:

That Council accepts the Assembly of Councillors Records as presented

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10.1 Agenda Council Forum 23 October 2019

Date: Wednesday, 23 October 2019 Venue: Council Chamber Warracknabeal Time: After Council Meeting Appointments Inspectorate 12 noon

Apologies:

Items for Action Officer Outcome

Dangerous Dog and restricted TR Moved to Nov forum Breed Policy

Inspectorate Report JH

Previous Matters

Next forum meeting 13 November 2019

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

10.2 Agenda Council Forum 13 November 2019

Date: Wednesday, 13 November 2019 Venue: Council Chamber Warracknabeal Time: 9:30am Appointments 9:30 Emily Farrell (5083 2047) 11:30am Bob McIlvena (0474 099 355) Apologies:

Items for Action Officer Outcome

Emily Farrell (Wellness Officer Rural Northwest Health Hopetoun Campus) to have a general chat

- Pre-Stat Meeting discussions - Election of Mayor - Election of Deputy Mayor - Annual Councillor Remuneration - Mayoral remuneration - Review of Delegations - Meeting Schedule 2020

Caretaker Mode September 2020 New Election Period Policy applies

Draft Performance Reporting

Framework

Dangerous Dog and restricted TR Pushed to next Forum Breed Policy

Remembrance Day List of events attached

Drought funding announcements JH

16 Days of Activism Against Gender - Based Violence BS Campaign

Yarriambiack Creek Water Flow HB

Historical information and documentation Bob McIIvena regarding the Yarriambiack Creek. Circa 1870

Previous Matters

Next forum meeting 27th November 2019

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

10.3 Agenda Audit Committee

AGENDA FOR MEETING OF THE YARRIAMBIACK SHIRE COUNCIL INTERNAL AUDIT COMMITTEE TO BE HELD AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 6.00pm MONDAY 18th November 2019

 Welcome – James Gregson

 Present -

 Apologies -

 Conflict of Interest -

 Minutes of the previous meetings held on 23rd September 2019 to be confirmed.

 Business arising from the minutes of the previous meeting

 External Audit – Annual Report status and feedback Roads to Recovery

 Grants Commission Return

 Internal Audit – Brad Ead

- Fraud and Corruption - Road Management Review

 Register of external and internal audit recommendations (as attached) Draft IT Disaster Recovery Plan and Procedure Draft Performance Reporting Framework

 General Business

 Credit card charges

Next Meeting – February 2020

 Closed

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

11 SPECIAL COMMITTEES

11.1 Section 86 Hopetoun Swimming Pool Annual General Meeting and General Meeting

HOPETOUN SWIMMING POOL ANNUAL GENERAL MEETING

Held at Hopetoun Community Hotel on Tuesday 7th October 2019

1. Meeting Opened: 7.30pm

2. Present: Lisa Magee, Patti Thomas, Rexanne Marshman, Cherie Hallam, Shelby Monaghan, Taylor Donnan

3. Apologies: Nathan McLean, Courtney Jones, Camille Donnan, Janine Brown, Taela McLean

Motion: That the apologies as read, be accepted. Moved: Rexanne Marshman Seconded: Cherie Hallam Carried

4. Minutes of Previous Annual Meeting held 20th September 2017. Motion: That the minutes as read, be accepted Moved: Rexanne Marshman Seconded: Lisa Magee Carried

5. Business Arising: Nil

6. Correspondence: Inwards: NIL Outwards: NIL

7. Reports: President’s Report Tabled and attached Treasurer’s Report Tabled and attached

Motion: That the balance of $41,198.26 as of 8th October 2019 with a loss of $3917.33 be accepted. Moved: Lisa Magee Seconded: Cherie Hallam Carried

8. General Business:

Pool Fees

Motion: That the Membership Prices for 2019/20 are as below Daily Swim: $4 Family Daily Swim: $12 Family: $180 Single: $70 Student: $50 Seniors: $50 Weekly visitor fee $15 School Membership $20

Moved: Cherie Hallam Seconded: Rexanne Marshman Carried

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Opening Times Motion: That the Opening Times for the 2019/20 Season be: Open – School holidays commence 3.30-6.00 – Monday –Friday 2.30-6.00 – Saturday and Sunday/Public Holidays

School Holidays – end of season 2.30 – 6.00 Monday – Friday 11.30 -1 – Saturday and Sunday/Public Holidays/School Holidays

Moved: Cherie Hallam Seconded: Rexanne Marshman Carried Rules:

Cards to be issued to people when memberships are paid which clearly states the supervision rules.

Mobile Phones are Banned from changerooms and people will be advised to get off their phones or be forced to take their kids out of the pool.

9. Elections of Swimming Pool Office Bearers for 2018/19

All positions declared vacant

President: Patti Nominated By: Rexanne Accepted Seconded: Lisa

Vice President: Rexanne Nominated By: Lisa Accepted Seconded: Cherie

Secretary/Treasurer: Lisa Nominated By: Patti Accepted Seconded: Rexanne

Assistant Sec/Treasurer: Cherie Nominated By: Patti Seconded: Lisa Accepted

Executive Committee:

Cherie Hallam, Rexanne Marshman, Janine Brown, Camille Donnan, Andrew Holm.

10. Next Meeting: To be advised

11. Meeting Closed: 8.10pm

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Hopetoun Swimming Pool Annual Report 2018-2019

Last season was another successful one for our pool with plenty of swimmers both local and visitors making use of our great facilities. January was very busy during the first week with Cassie’s swim school, these lessons always bring plenty of people to the pool that only use it for that week, we also run D.I.Y exercise classes during Jan/Feb which proved very popular, Camille helped out for 2 weeks in Feb.

Both schools P-12 and St. Joseph’s use the pool almost daily during Feb/Mar for their school swimming program and sport days which bring other district schools to the pool. I once again run lap training/stroke technique for all ages from 3.30 – 4.00pm 3 days a week during Feb/Mar. This helps boost numbers especially towards the end of the season when numbers drop off even if the weather stays hot.

It takes many people to keep the pool running smoothly and surrounds and buildings neat and tidy and I would like to thank all of the following:

*Our Lifeguards, Taela, Perri and Kiarna, without them we would not have a pool *Wendy for supervising Kiarna and doing the pool covers *To Taela and Kiarna for helping me vacuum. * The Marshman’s for the lawn mowing * To Bernie at the Yarriambiack Shire. * A big thanks to Mick Phelan for helping me with the chemicals and keeping the plant running, also for all the maintenance when asked.

A sincere thank you to all of you for your dedication and support.

To Lisa our Treasurer/Secretary for the wonderful job of keeping our finances and me under control and for all her support and guidance all year, a huge thanks.

We received a grant from Vic Health this season and purchased 3 umbrellas which look good in the front lawn.

We had Bendigo Aquatics paint the pool and also purchased a water slide for the big pool. Unfortunately, we didn’t get what we paid for so after negotiations we now have a working slide ready to start this season.

Finally, thanks to everyone else who has helped in any way at the pool and to all who have used the pool over the summer, thank you.

Yours Patti Thomas President.

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

HOPETOUN SWIMMING POOL INCOME & EXPENDITURE 2018/19 Up to 30/06/2019

INCOME Drinks Sales $ 200.00 Daily Swims 3333.25 Goggles 0 Memberships 8015.00 Donations 200.00 Bank Interest Shire Income 32,288.00 Other Income 903.90 Shire Grant 500.00

TOTAL INCOME $45,440.15

EXPENDITURE

Chemicals $ 4147.50 Training 580.00 Water Rates 2652.63 Drinks 286.55 Advertising 210.80 Phone 461.53 Power 3973.66 Mowing/Vacuuming 2175.00 Maintenance & Repairs 13,586.18 Miscellaneous Costs 8,863.47 Wages 11,378.55 Equipment 1,041.61

TOTAL EXPENDITURE $49357.48

Opening Balance at bank as at 01/07/2018 $45259.41

PLUS Income $45440.15

$90,699.56

LESS Expenditure $49357.48 $41342.08

Closing Balance at bank as at 30/06/2019 $41,342.08

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

HOPETOUN SWIMMING POOL GENERAL MEETING Held at the Community Hotel 7.30 p.m. on 8th October 2019

Present: Lisa Magee, Cherie Hallam, Patti Thomas, Rexanne Marshman, Shelby Monaghan and Taylor Donnan Apologies: Nathan McLean, Camille Donnan, Courtney Jones, Janine Brown

“That the Minutes of the previous meeting as read be confirmed” Moved: Lisa Magee Second: Rexanne Marshman

Business Arising: Cards have been printed. Doug did use the pool facilities with his grandkids. Do It yourself exercise classes were very popular.

Corresondence inwards: Yarriambiack Shire Council - Advising of funding arrangements for 2019/20 season Cassie Thomas - Permission to hold Swimming lessons. Steve - Bechaz Art Design - Quote for Painting wall. Correspondence outwards: Cassie Thomas - Swimming Lessons Approved Camille Donnan - Approval for aerobics classes Bechaz Art Design - Accept Quote

Treasurers Report: The balance at the bank as at 08/10/2019 is $41,198.26 Moved: Lisa Magee Second: Cherie Hallam

General Business: Steve Bechaz street artist quote on painting wall of Office. $2500 - $2700. That we go ahead with the idea of having the wall of the building painted as per the quote received. Moved: Cherie Hallam Seconded: Lisa Magee Advertising on Kinder Calendar That we go ahead and advertise opening hours on the calendar as per previous years. Update hours and add on about facebook page.

Lifeguards Shire advertised lifeguard jobs and positions have been awarded to Kiana and Tamika. Taela will be backup lifeguard. Shire were contacted about some dangerous concrete and have come in with grinder and ground down some of the dangerous bits. More still need doing. Asking the shire for a load of dirt to fill in some holes Wish to purchase a couple of rolls of fake turf to put around slide. Cost approx. $259 per roll, will need 2. That we purchase 2 rolls of fake turf from Bunnings to put around the slide. Moved: Rexanne Marshman Seconded: Cherie Hallam

Verbal abuse notices to be put up.

Slide Rules: 1 person down slide at a time. 2 people on the platform, ie one on each platform.

Meeting closed at 8.30.

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11.2 Section 86 Tempy Swimming Pool Minutes

Tempy Swimming Pool inc. Annual General Meeting – 12/10/2019 Meeting Start- 11.40am Open/Welcome- Present- Tim Sharp, Marcella Sharp, Kaitlyn Pappin, Kyra, Marissa Shean, Jayde Shean, Janine Black, Megan Vallance, Caitlin Rampling, Jacob Vallance, Jacko Rampling. Apologies- Sarah Brady, Trish Torpey Minutes of Previous Meeting- Read and Moved. Business arising from Previous Minutes- Lifeguards we need 4 people as per our funding, discussed read below for further detail. Motion- Accept minutes of previous meeting and apologies Moved Tim Sharp Seconded Marcella Sharp

President Report- Financial Report- As Tabled Moved- Kaitlyn Pappin Seconded- Marissa Shean

General Business: 1. Keys- Tempy School, Megan Vallance, Caitlin Rampling, Tim Sharp, Sarah Brady, Trish Torpey, Lynne Singleton, Harry Jolly?, Robert Faulkner?, Gayle Nash, Moby Burns, Tsharni Burns. Will look into this further as it may take some time. 2. Spray again (pest control)- It’s a great to get done as it has made a difference, we also need to get the church toilet done. -This will be done in conjunction with the Tempy Primary School. 3. Term Deposit (leave) -Continue to roll over money if there is any spare, as maybe look into long term plans for the future of the pool. 4. Shade Sails -Shade sails are up and ready for the season, may need to look at the poles next year. 5. Memberships- -Everyone has read the Pool Memberships and still to continue with the cost as per form. Also to print off forms for Trish, to give out when she does swimming lessons. 6. Pool Cover -Would we like to look into this or see if any grants are available? Marissa will look into this. 7. Working Bee -Is this a good idea to have a working bee and meeting at the same time? Everyone thought that it was a good idea to have a meeting and working bee at the same time. 8. First Aid Kit Natasha Anderson to continue as per Mallee First Aid is required. 9. Lifeguard update first weekend in Feb, due to everyone been around. -Update confirmed February 2nd with Roger and he would like 12 people to do the course. back. Will need to chase up who is due and available. 10. Face Book/ Messenger? Messenger is working very well and message is getting seen by everyone. To only be relevant to pool people, financial and non-financial members at this stage Shed- Door fell off, committee will look at fixing it and also add a whirly bird to the roof. Internet Banking- I’ve had issues with internet banking, although back online now. Water meter-To continue with paying the Brady’s bill as we have found out that this is not a separate meter. Tim will look into approaching GWM, when we need to fill the pool, to see if we can fill for free.

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It was suggested maybe to look at shock matting to go around pool. Will look at the idea over the summer period. Costings/heat proof etc.

Pool Fence- Discussed that there were a couple of issues with the fence, although best option at the moment was to reline the pool fence with chicken wire around the bottom,

All Positions Open-

President- Tim Sharp Second- Megan Vallance and Marissa Shean Secretary – Sarah Brady Second- Cailtin Rampling and Jayde Shean Treasurer- Sarah Brady Second- As above

Meeting Closed- 12.25pm

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Tempy Swimming Pool Inc. Income and Expenditure Report 30/06/2018 – 01/07/2019 Balance of account 01/07/2019 $ 20,633.44 Income- Yarriambiack Shire Contribution $ 8596.00 Mallee Machinery Field Days $ 1000.00 Memberships $ 510.00 Interest $ 431.89 Speed Lions $ 1121.32 Water $ 15.00 Total Income $ 11,674.21

Expenditure- Chemical (Cookes Pool and Spa) $ 315.85 Origin-Electricity $ 2286.66 Rates (Garbage Collection) $ 286.76 Ground and Pool Maintenance $ 4740.00 x2 financial years Pool Paint $ 1398.33 Consumer Affairs $ 57.80 Roger Able- lifeguard updates $ 570.00 Lifeguard Course, Gateway Beet $ 590.00 Mallee First Aid (update of kit/course) $ 329.40 CFA (Dry Chem & fire blanket) $ 83.60 Patche Rural Supplies $59.40 North West Ag $ 23.75 Mildura Pest Management $ 352.00

Total Expenditure $ 11,129.55 Closing Balance $ 544.66

Account as stands $ 7074.02 Term Deposit $ 14,140.08 Term deposit has been further invested into an account. I certify that this statement is a true and correct reflection of the Tempy Swimming Pool income and expenditure for the Financial Year ending 30th June 2019.

Sarah Brady Secretary/ Treasurer

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12 ACTIVITY REPORTS

12.1 Mayor’s Report – Prepared by Graeme Massey

24 October Chaired Warracknabeal Arts Council AGM

25 October Participated in Warracknabeal SDS Walk to School

Attended Seasonal Conditions Meeting in Horsham

31 October Helped judge art competition for Rupanyup and Minyip Primary Schools

Met with Monash University representatives regarding Courthouse plans for Warracknabeal

1 November Hosted luncheon for 6 Wimmera Mayors in Warracknabeal

Met with local farmers and CEO to discuss rural roads

2 November Attended 100 year celebration for Rainbow P-12 College

8 November Chaired Committee Meeting to acknowledge service given by Brian Clarke and to welcome new Vet, Anthony James.

Attended launch of Tourism Social Media campaign ‘Unearthing Amazing’

11 November Attended Remembrance Day Ceremony in Warracknabeal

Attended Yarriambiack Tourism Meeting in Lascelles

12 November Attended WAG Meeting

13 November Attended Council Forum

Attended Warracknabeal Community Consultation Meeting

17 November Attended celebration of 50 year’s service to Warracknabeal Scouting by Glenyce Liersch

18 November Attended meeting with Rural Roads Victoria Michael Bailey and Angela Carey

19 November Attended Rural Northwest Health AGM in Warracknabeal

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12.2 Councillor’s Reports

Cr H Ballentine

1 November Attended photography shoot for Maurice Conway and ManyRivers Company as support for Maurice being funded to perform in Kentucky

in coming weeks. Thanks to Cr Shane Roberts for acting as photographer

8 November Attended launch of digital stories/promotion from Aubrey & Areegra at

Warracknabeal Town Hall

11 November Attended Swinburne Institute of Technology in Hawthorn to edit Hopetoun Story

12 November Prepared final draft of letter of thanks to Dr Hilary Davis and Dr Max Scheleser of Swinburne for assistance with five stories, from five Yarriambiack towns

13 November Attended Council Forum in Warracknabeal, spoke with Wimmera CMA regarding availability of environmental water, discussed the Great Vic bike ride with Visit Victoria, via Paul Mathews, spoke with Bec from Great Vic Cycling ride regarding a potential visit to our shire in 2020, communicated with John McPhee from Swinburne regarding professional placements of PHD students in 2020.

28 November Attended the Agriculture Victoria morning tea for past Board Members of the Victorian Rural Women’s Network, I have completed my two year term

28 November Attended the RACV Tourism awards at the Convention Centre in Melbourne

Cr K Zanker

28 October Skype meeting Rural Financial Counselling Services Financial Meeting

6 November Attended volunteer managers meeting at Centre for Participation

13 November Attended Council Forum

14 November Attended Rural Financial Counselling Services AGM in Mildura

Attended Rural Financial Counselling Services General Meeting in Mildura

16 November Attended the Warracknabeal School of dance concert

18 November Attended Yarriambiack Chaplaincy Meeting

Attended Internal Audit Committee

20 November Attended Centre for Participation AGM

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Attended Youth Action Council Meeting

25 November Attended Rural Financial Counselling Service’s Governance Meeting

Cr T Hamilton

4 November Attended Stick Shed Meeting in Murtoa

11 November Attended Rupanyup Consultative Committee Meeting in Rupanyup

12 November Attended WDA AGM in Horsham

13 November Attended Council Forum

Attended Warracknabeal Community Consultation

19 November Attended Murtoa Progress Association Meeting in Murtoa

20 November Attended Murtoa Showyards Meeting in Murtoa

Cr S Roberts

28 October Attended VALGAP in Mildura

29 October Attended Hopetoun Kindergarten AGM

11 November Attended Yarriambiack Tourism Meeting

13 November Attended Council Forum

18 November Attended Hopetoun Neighbourhood House Meeting

19 November Attended Hopetoun Progress Association Meeting

Cr C Heintze

23 October Attended Council Meeting

Attended Bendigo Bank AGM

27 October Visit Woods Museum

1 November Met with Minyip Progress exec re fuel

2 November Attended Nhill Air Show

5 November Met with Minyip Rec Reserve re shortfall for oval irrigation project.

6 November Attended Minyip Progress Association Meeting

8 November Attended CFA BBQ and training

11 November Attended Minyip Remembrance Day

13 November Attended Council Forum

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19 November Attended Murtoa Progress Meeting

20 November Attended regular Meeting of Minyip Recreation Reserve Committee

Cr Jean Wise

24 October Attended Arts Council AGM

25 October Participated in Walk to School at Beulah

8 November Attended Launch of Wimmera Mallee Tourism Website & Video

11 November Attended Remembrance Day Warracknabeal

13 November Attended Council Forum

Attended Warracknabeal Engagement session

18 November Attended Yarriambiack Chaplaincy Meeting

Attended Internal Audit Meeting

26 November Attended ByFive Early Years Partnership Meeting

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

12.3 CEO’s Report – Prepared by Jessie Holmes

23 October Attended Minyip Rupanyup Finance Group AGM

24 October Attended Local Government Pro CEO Meeting

30 October Met with Victorian Chamber of Commerce and Industry

31 October Attended RCTP Governance Workshop

1 November Met with several district farmers Re; Roads

Met with Warracknabeal Townscape Committee

4 November Attended Juddy Roller Beulah community session

7 November Attended Rural Development Victoria Planning Day

Met with the Victorian Small Business Commissioner

11 November Attended RCTP Vendors Forum

13 November Attended Council Forum

Attended Warracknabeal Community Consultation Session

14 November Attended Wimmera Mallee Tourism /Rural Development Victoria Tourism Funding Meeting

Attended Wimmera CEO Meeting

18 November Attended Regional Roads Victoria Regional Director Meeting

Attended Audit Committee Meeting

20 November Attended Wimmera Southern Mallee Regional Partnership Deep Dive

22 November Met with EPA Regional Director

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

12.4 Acting General Manager of Infrastructure & Planning – Prepared by Michael Evans

I.T

Council has completed Stage 2 of the implementation process for installing new servers.

The process of building a new platform for staff to access is being developed as of last week and testing has begun with five primary users. When testing is complete the platform will be rolled out with all new computers.

Last week the computer replacement program began with stage one of three stages in progress. Stages two and three will commence as soon as the tendering process or delivery of new equipment is completed.

Windfarm Closure

Council has been notified of the Murra Warra Wind Farm construction works ceasing for the Xmas period. Works will cease from Saturday the 21st of December, with works to recommence on Thursday the 2nd of January. This will reduce the risk of traffic issues for harvest and the public travelling during the festive season.

Integrated Water Management (IWM)

Council is part of the Integrated Water Management working group which deals with strategic water issues amongst councils and agencies in the region. Organisation membership consists the following agencies;

• Ararat Rural City Council • Barengi Gadjin Land Council • Buloke Shire Council • GWMWater • Hindmarsh Shire Council • Horsham Rural City Council • North Central CMA • Northern Grampians Shire Council • Pyrenees Shire Council • VICSES • West Wimmera Shire Council • Wimmera CMA • Yarriambiack Shire Council

Council has so far listed the following proposed projects;

Project Name Project What it is Location Enhancement & community use of Rupanyup remove water storages to improve decommissioned infrastructure, flood risk and create PoS. Rupanyup Murtoa Recreational precinct Murtoa investigate use of s/w runoff from alternative water supply grain storage Minyip Wetland Minyip Alternative water to Brim Weir Pool Brim use existing drainage to enhance volumes into the weir pool

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Investment in more efficient water Warracknabeal, sprinklers and watering systems use for recreation reserves Murtoa, Minyip improvement in infrastructure

After discussions with the Manger of Asset Operations, Council will also put forward the proposal of a master plan for the Shire on future storm water collection and harvesting opportunities in each town, based on existing infrastructure and contours.

Contracts - prepared by Helen Pollard C245-2019 Murtoa Swimming Pool – contracts signed, demolition of original building completed. David Ward (Contract Project Manager) is liaising with builder and swimming pool committee. Construction of new building has commenced.

C246-2019 Provision of Gravel Crushing Service – tender has been advertised and closes 27 November.

C248-2019 Tipping Cab Chassis Truck – tender awarded to The Truck Specialists, Swan Hill for $216,500. Contracts signed and job has commenced, with an anticipated delivery date of 16 weeks.

C250-2019 Brim Bowls Club Synthetic Playing Service – tender submissions closed 8 November, to be evaluated by the end of November.

C251-2019 Stabilisation Works 2019/2020 – contract awarded to Fulton Hogan at a cost to Council of $181,277.43. Work to be completed by end of January 2020

C252-2019 Design & Construct Kerb & Channel, Werrigar St, Warracknabeal – contract awarded to Willmore Contractors, Horsham for $193,968.67 with works planned to be undertaken during the December school holidays.

C254-2019 Commission & Develop Plans to Deliver Tourist Accommodation & Town Revitalisation Documentation for 40 Established Locations (Wimmera Mallee Tourism) – tenders closed 7 November with three submissions being received. Tenders to be evaluated by end of November.

C255-2019 Develop & Host Trade Fair Event (Wimmera Mallee Tourism) – tenders closed 7 November. No submissions were received for this project.

C256-2019 Warracknabeal Leisure Centre – Supply & Install Multi-purpose Timber Playing Surface – tenders closed 8 November. Three submissions received, to be evaluated in the next few days.

C257-2019 Panel Supply Contract – specifications for this project being prepared by David Ward

C258-2019 Supply & Delivery of Desktop Computers, Notebooks, Monitors & Accessories – closed 15 November, seven submissions received. To be assessed this week.

C259-2019 Supply of Quarry Products – specifications for this project being prepared by David Ward

C260-2019 Gateway BEET Shade Structure & Concrete Courtyard – tenders close 13 December

C261-2019 Supply of Concrete Products – specifications for this project being prepared by David Ward

C262-2019 Arboriculture Services – specifications for this project being prepared by David Ward

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Caravan Park Occupancy – October 2019

State Warracknabeal Hopetoun Murtoa

VIC 193 150 229 WA 7 0 1 TAS 9 2 2 SA 48 4 21 QLD 17 12 6 NT 0 0 0 NSW 55 66 28 ACT 0 0 0 International 0 6 0 Permanents 4 N/A N/A TOTAL 333 240 287

Caravan Park Occupancy Comparison – October 2018

State Warracknabeal Hopetoun Murtoa

VIC 180 172 80 NSW 5 0 5 WA 2 7 4 QLD 23 6 5 SA 15 63 25 NT 0 0 0 ACT 22 37 5 TAS 2 0 0 International 0 0 0 Permanents 6 N/A N/A TOTAL 255 285 124

Warracknabeal Regional Livestock Exchange

Sales figures

Oct 23rd – 5,157 head Total for 2019/2020 to date = 39,141 head.

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

12.5 General Manager Community Services & Development - Gavin Blinman

Environmental Health/ Local Laws - prepared by Tim Rose and Craig Byron

Council has undertaken a number of inspections of community facilities, such as sporting clubs, to determine compliance with the Food Act 1984. Generally speaking, overall maintenance standards of these buildings remains very good. All inspections conducted revealed no major breaches requiring immediate action. Food samples were also collected across the municipality for laboratory analysis. The results from these samples confirmed that all items were in a satisfactory condition and tested negative for any common food poisoning pathogens.

Council also attended a forum in Ararat which focuses on a DHHS project that aims to develop health management software for all Councils. The project is still in the development phase.

Council has completed the Secondary School immunisation program for 2019. This program involved vaccinating year 7 and 10 students for HPV, Diptheria-tetanus-pertussis and Meningococcal ACWY.

Routine Blue Green Algae inspections of all lakes and weir pools commenced in October. All sites inspected did not exhibit any obvious BGA indicators, with the exception of Lake Marma. Lake Marma was tested following suspicion of the water body due to colour, clarity and odour. The sample revealed that the toxic BGA was present in the water at over six times the safe limit as prescribed in the Victorian BGA Circular. While Council does not close the lake, signage was erected immediately to inform the public.

The 1st round of Property Inspections for Fire Prevention have finished and Council has issued 216 Fire Prevention Notices to property owners across the whole shire. Reinspections are about 1/3 complete. It has been noticeable that a lot of vacant blocks and some house blocks where property owners are non-residents have been badly overgrown.

Have had 5 dogs, 3 puppies and 3 cats Impounded. All 5 of the dogs were returned to their owner, 3 of the dogs were unregistered. One of the cats was reclaimed after the owner registered them; the other 2 cats went to Rescue. The 3 Staghound puppies were found near a property just north of Lascelles. No owner was found, and these puppies have since gone to Rescue.

Maternal and Child Health Report Prepared by Michelle Schilling

MCH Report Prepared by Michelle Schilling Birth notices: 22 Completed Secondary School immunizations; commenced catch ups for five new Australian residents

Completed parents group in Warracknabeal (mother travelled from Beulah to attend), speakers included Allied health from RNH, Ambulance Victoria, Library session, playgroup Fun fact: 9 births in Hopetoun since September 2018, all girls!

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Early years Coordinator prepared by Glenda Hewitt

I reported last month that all Kindergartens had finalised their service delivery models for 2020 with the exception of Warracknabeal.

However it is a great relief to be able to report this month that we now have now almost finalised Warracknabeal Kindergarten arrangements for 2020 also.

After deep consultation with the community, DET and Uniting Victoria and Tasmania we have reached an agreement to utilise Room 2 in the Warracknabeal Children’s HUB (previously licensed to Uniting Vic/Tas), for twelve months to deliver the three year old Kindergarten. This proposal was strongly supported by the community and allows all three and four year old children access to 5 hour sessions, rather than the 7.5 hour session which was the only option we had if sharing the current Kindergarten room.

Utilisation of the room will mean that we share the outdoor play space with Uniting ELS (childcare) which will provide some challenges, but we will work through these and a clear and defining Service Agreement is being developed.

School Readiness Funding

With a deadline of November 6th to ensure all our School Readiness Funding Plans were completed, much time has been spent working with teachers in planning needs for the 2020 year. Taking on the learning from 2019, next year educators have planned more for coaching within each service and larger cost items such as the employment of a local speech pathologist to work in the kindergarten to provide hands on training which will directly support the needs of the children in the service.

Staff vacancies

We currently have placed advertisements for full time teaching positions in both Warracknabeal and Hopetoun for 2020 and have had a little interest. The DET has employed the services of McArthur Employment to assist all three year old Kindergarten roll- out areas to find Staff and they have proven to be quite helpful.

Attraction of non-local staff is challenging when accommodation is so difficult to find and this was an area that McArthur highlighted. In spite of the fact that the DET has offered a $9000 incentive to attract staff to rural areas, if accommodation is not available it is of little help.

Just last week, Anna Jorgensen at Rupanyup Kindergarten also made an application for maternity leave commencing midway through Term 1 2020. Thus we will be seeking the services of a teacher in that Kindergarten as well in 2020.

Warracknabeal HUB switchboard.

As you will no doubt be aware, Warracknabeal Children’s HUB had to be closed for a day whilst repairs were made to the switchboard after a significant incident which caused the switchboard to ‘explode’. Electricians have reported that this was most likely caused by a faulty component in the switchboard which exploded, and although coincidental to a severe lightning storm, it was felt that it was unlikely that lightening was the cause. The switchboard was repaired to a safe standard which has ensured services could resume, however a full replacement will occur in the next week.

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Early Years Engagement Officer

Melissa Evans commenced with YSC as an Early Years Engagement Officer in July, working two days per week.

Melissa’s work with engaging vulnerable families, developing a directory of services, supporting Playgroup and community engagement amongst many other roles is proving to be a valuable addition to the team.

She brings with her a range of skills and her ability to take services to the Community is really putting Yarriambiack Shire Council in the forefront of families.

Supported Playgroups prepared by Kathryn Camilleri

Children’s week 21st -25th of October was a huge week with everything running smoothly. During the Monday session at Warracknabeal Playgroup the RNWH Allied Health Team came to visit and participated in a range of activities with the families in their Play to Learn session, 5 families attended the morning.

Fun in the park on Tuesday at the Lions Park, Warracknabeal was the highlight of the week we had 18 Families and 26 children on the day. The weather was just perfect. June and Melanie from Mini Mallee Music entertained the crowed with their story songs. Sonia from Fantasy Faces Face painting was busy painting beautiful designs on the faces of the children and even some of the adults got in on the action. Uniting Wimmera also came along and as well as bringing some yummy platters for the families to share for morning tea they set up a little sun catcher craft activity where children unleashed the glitter and sequins on to the clear contact and created some very eye catching pieces. Other activities set up were a sensory tub with farm animals, a table with Playdough with sticks and leaves, soft reading area with lovely blankets and pillows as well as a car mat, we had families from as far as Donald and Quambatook as well as a number of our regular local families including Family Dar Care Carers.

On Wednesday the Allied Health Team from Rural North West Health, Hopetoun visited the Hopetoun Playgroup with the Play to learn activities the same as the Warracknabeal team did on the Monday, with 6 families attending.

On Thursday, Melissa headed to Murtoa and had story time and some circus tricks at the neighbourhood house with 4 families attending this fun little session. We had fun in the park at the Rupanyup School with June and Melanie entertaining our families with their story songs and rhymes, Sonia was there with her fancy face painting creations. I also set up Playdough with sticks and natural materials, car mat and cars and collage activities. I also provided a fruit and savoury platter for morning tea. We had 5 families attend which was great to see as we haven’t done a lot in Rupanyup before.

I would like to Thank everyone who came and participated in the children’s week activities and to all those who helped with the smooth running of sessions I really appreciate all your help.

Tuesday 29th October we had our first Kids Corner trial, Melissa and I have been working closely with Pauline Thompson, the activities co-ordinator at Yarriambiack Lodge to trial a intergenerational Playgroup. The Rural North West Health bus meet the Playgroup Families at the Playgroup rooms with the bus which was quite exciting for the children who have never had that experience before. Once we arrived up at the Yarriambiack lodge Pauline had a wide range of activities for the residents and families to try including planting felt vegetables in a box garden bed, magnetic fishing, balloon balls, simple puzzles and games among

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019 others. We also met Shadow the Border Collie dog who visits the residents at the Lodge, some of the children really enjoyed throwing the ball for shadow to chase. The morning went so well it was such a relaxed atmosphere and the resident’s really enjoyed having the children and their families visit. After discussions with Pauline, parents and staff on the day, it was decided that the morning was such a success that we will visit the lodge on November the 19th, and December the 3rd and 17th.

Toni-Ann McFarlane, one of our Playgroup mums is involved with RDA and with the help of the community Playgroup committee organised a horse playgroup on Melbourne Cup day. Children were able to have a pony ride or a ride in horse drawn cart. So great to see parents have gained the confidence to organise such an event with out to much support from myself. I am so excited for their achievement.

With all these amazing events some of our program has been put on hold but I will look at revamping our delivery of the Smalltalk and in home visits and get that happening again, especially as I start to think about Playgroup 2020. A Photo Board in the foyer of the Council Offices has been set up to showcase the events.

Youth Report prepared by Murray McKenzie

Draft Yarriambiack Youth Engagement Strategy was passed through Council at the October meeting. I have been making appointments with the Primary Schools in the Shire to inform them of this and discuss options as to how best to coordinate the future involvement of the new 8-11 year old cohort into our existing Youth programs and initiate new programs to support these young people. Leadership and resilience training are two recurring themes thus far as is the possibility of a Primary Youth Summit.

A Dash Board camera was purchased as part of our new Child Safety Obligations and has been utilised for several trips already, and will be used by staff, volunteers and parents when transporting young people for the protection and safety of all. This applies to not only Youth programs but when other YSC staff have work experience students or for example when the Environmental Health Officer uses a person under 18 years of age to visit tobacco retailers to determine whether business owners and employees are adhering to strict legislation in regards to cigarette sales.

We organised with Gavin Hynam a mentor on our Yarriambiack Youth Action Council and Motorsport mentor for our Thrive Not Survive Engage Program to take 4 young people to the Stawell burnouts on November 2nd. All the young people had an enjoyable time. As a consequence, a Volunteer Register for trips involving young people has been established and is available in the reception area, holding WWCC and contact details.

Wednesday October 30th saw Ella, Sophie and Charlie run their first “Talk it up- Yarriambiack” Radio segment on Triple H Community Radio Horsham. They did a fabulous job and the mentor there was most impressed. Thanks to Melissa Evans, the parent who brought them home. Next session for recording is November 20th

Feedback from the Motorkhana has created a lot of interest and it looks like the event will continue to grow next year.

The planning for Yarriambiack Has Talent is in full swing. The event is Sunday December 1st and we are hopeful all Councillors can attend. We are fortunate that we have Ben Clark finalist from The Voice 2018 headlining. He was also in the Ten Tenors so his voice should sound awesome in the Warracknabeal Town Hall.

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CHSP Report – Prepared by Alannah Lehmann

Meals on Wheels October 2019 606 Meals October 2018 882 Meals October 2017 896 Meals

Centre Base Meals October 2019 170 Meals October 2018 294 Meals October 2017 354 Meals

Meal Vouchers October 2019 276 Vouchers September 2019 274 Vouchers August 2019 310 Vouchers

Assessment Officer Report prepared by Barb Whiteford and Hanna Butuyuyu

GENERAL Hanna on Annual leave till 15/10/2019 and Barb on leave 1 week Marked decrease in referrals for assessment throughout the month. Appointments made at aged care groups in the Yarriambiack Shire to talk about Myaged Care. WAITLIST  1 client with appointment scheduled.

ASSESSMENTS COMPLETED  Completed:11  Declined:3  LAHA Assessments:0

REVIEWS COMPLETED  Reviews:15

EDUCATION & TRAINING  Warracknabeal Men’s Shed MAC presentation 30/10/2019vvbajbekfh3othototy96thWoomelang Senior citizens e Victorian Integrate

MEETINGS  Shared Care Meeting:15/10/2019

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Community Services and Development November 2019 prepared by Andrea Stepney

Community Services & Development November 2019 Project Description Status Stage % comp W’beal Town Replacement, Project commenced 9/4/19. Hall Strong renew floors, wall Project $130k Construction 95 Found. Project & ceiling repair Completion due January 2020 E-Rup Retail Development of RDV Milestone 1 completed Development Rupanyup Retail ($500k grant). Finalising land Initiation 90 Precinct purchases. Invitation to Tender issued Warracknabeal New court SPORTAUS funded. Project Leisure Centre surfaces commences December 2019. Initiation 95 Project value $284K. Finalising evaluation Warracknabeal Major BBRF funded. Project Saleyards Refurbishment commences December 2019. Initiation 95 Upgrade Project Project value $272k. Completion due February 2020 Warracknabeal Kitchen Upgrade Funded by YSC. Budget $90k. Town Hall HV exemption not granted. Initiation 95 Design restricted to existing footprint. Warracknabeal Scope pending user group Leisure Facility Upgrade - consultation. Funded by YSC. 50 Complex Gym Budget $50k for seed funding Development and schematics user group meeting completed.

Progress Drought % Projects Murtoa Lake Irrigation Project Budget$5,255 Completed 100% Marma extension Aubrey Hall New roof Project Value $15,636 Completed 100% Beulah Upgrade of New stoves for Reserve Recreation catering kiosk/kitchen $3k Completed 100% Reserve equipment Purchase order issued Murtoa Evaporative Project Budget $11,818 Mechanics Completed 100% Cooling Purchase order issued. Institute Project budget$$18,135 Murtoa Upgrade ladies Sourcing additional quotes In progress 50% Showgrounds change rooms

Project budget $30k. Designs Jung Recreation Install new agreed. Purchase order In progress 25% reserve playground issued. Completion by April’20 Project Budget $40k. Tempy Install new Purchase order issued. In progress 25% Memorial Park playground Completion by April’20

Project budget $85k. Minyip Rec New irrigation to Purchase order issued. Reserve In progress 25% sports oval Expected completion Irrigation December 2019 Beulah PV solar system Project Value $17K In progress 10%

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Swimming Pool for swimming pool Purchase order issued Murtoa Tennis New asphalt – 1 Project Budget$15,087 In progress 10% Club court Purchase order issued Project budget $38,720k Purchase order issued. mural of Woomelang Commences January 2020 endangered In progress 10% Mini Silo Art animals

Project budget $50k Upgrade public Purchase orders issued for In progress Patchewollock toilets, solar & painting, plumbing, electrical, Visitor shelter to 10% pavers & shade structure. Amenities community store Sourcing additional quotes for Initiation

solar system Project budget $37K RFQ closes 8/11/2019. Initiation 75% Beulah External painting Evaluation on hold pending Art Memorial Hall of Hall Project (Juddy Roller) Refurbish and Project budget $120k. Hopetoun extend Gateway Structure and concrete works. Initiation 50% Gateway BEET Beet Tender closes 6/12/19 Total project cost $249k Drought Funding $150k Upgrade sporting CFNP Funding $99k Initiation 50% Rupanyup Rec oval lights – Full confirmed. Tender closes Reserve lighting project 6/12/19. Brim Bowls Club Project budget $180k. Synthetic New synthetic Additional landscape TBA. Initiation 25% Surface surface Tender in evaluation Murtoa Bowls Clubroom Project budget $19,890 Development 75% Club Upgrades Sourcing additional quotes Yaapeet Project budget $40k Development 50% Reservoir Earthworks Finalising quotes.

Pipeline % Murtoa Netball New change Project reported to SRV for Change Rooms rooms and Minor Facilities funding. Development 10 Netball court Committee to develop project & contribution funds Beulah Rec Res New change Project reported to SRV for Change Rooms rooms & toilets for Minor Facilities funding. Development 10 Football/Netball Committee to develop project & contribution funds Murtoa Netball Install additional Project reported to SRV for Court netball court Minor Facilities funding. Development 10 Committee to develop project & contribution funds Beulah Netball Upgrade netball Project reported to SRV for Club Pavilion facilities Minor Facilities funding. Development 5 Committee to develop project & contribution funds Hopetoun Rec New lighting to Project reported to SRV for Res Lighting sports oval Minor Facilities funding. Development 5 Upgrade Committee to develop project & contribution funds Hopetoun Golf New shed for Sourcing funding. Committee Development 5 Club equipment to develop project Hopetoun Rec Extend sprinkler Project reported to SRV for Development 5 Reserve system Minor Facilities funding. A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Committee to develop project Minyip Refurbishment of Application to SPORTAUS Grandstand grandstand submitted. Application Sourcing 0 unsuccessful. Approximate grant project value $157k

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12.6 Permits issued by Council - October

Reference No Applicant Date of Issue Building Permits BP82-19 David Matthews 02/10/2019 BP87-19 Yarriambiack Shire Council 16/10/2019 BP103-19 Thirumal Srikantha 18/10/2019 BP90-19 Clive Young 17/10/2019 BP961-19 Jan Dunlop 7/10/2019 BP42-19 Yarriambiack Shire Council 31/10/2019 BP71-19 Minyip Golf Club 24/10/2019 BP86-19 Jayden Werner 28/10/2019 Planning Permits TP39-19 Powercor 21/10/2019 TP40-19 Mal McLean 9/10/2019 TP43-19 SES 21/10/2019 TP46-19 Minyip Golf Club 9/10/2019 TP47-19 Johnson Holdings 9/10/2019 TP48-19 Barley Banquet 9/10/2019 TP49-19 Entergra 18/10/2019 TP51-19 Shayne Clark 31/10/2019 Septic Tank Permits Nil

Local Laws Permits 00-19 Jon Dean – Murtoa 18/11/2019 to keep more than allowed number of dogs

Permits to Burn Nil

Road Reserve Works Permits 2019-16 Warrack Concrete 31/10/2019 2019-17 Warrack Concrete 31/10/2019

Asset Protection Permits Nil

Firewood collection Permits Darrel Martin 10/10/2019

Recommendation:

That Council note the permits issued by Council between 01 October and 31 October 2019.

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13 REPORTS FOR DECISION

13.1 Finance Report – Prepared by Anita McFarlane

Recommendation:

The Finance Report as at October 2019 be received.

37 A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY RESOURCES FOR OCTOBER 2019

October 2019/2020 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Asset Disposal & Fair Value Adjustments $ - $ (234,120) $ (42,155) $ (234,120) $ (191,965) 82% Contributions, Donations & Reimbursement $ (58,203) $ (170,036) $ (145,787) $ (170,036) $ (24,249) 14% Government Grants & Charges $ (881,891) $ (12,081,283) $ (2,786,967) $ (12,081,283) $ (9,294,316) 77% Interest Income $ (1,612) $ (89,199) $ (5,846) $ (89,199) $ (83,353) 93% Rates & Charges $ 319 $ (12,513,108) $ (13,442,330) $ (12,513,108) $ 929,222 (7%) User Charges, Fees & Fines $ (113,547) $ (1,328,133) $ (390,562) $ (1,328,133) $ (937,571) 71% Other Income $ - $ - $ - $ - $ - 0% Income Total $ (1,054,934) $ (26,415,879) $ (16,813,648) $ (26,415,879) $ (9,602,231) 36%

Expenditure Asset Disposal & Fair Value Adjustments $ - $ 348,213 $ - $ 348,213 $ 348,213 0% Bad & Doubtful Debts $ - $ 500 $ - $ 500 $ 500 0% Contributions & Donations $ 278,270 $ 790,297 $ 527,925 $ 790,297 $ 262,372 33% Depreciation Amortisation & Impairment $ - $ 6,195,069 $ - $ 6,195,069 $ 6,195,069 100% Employee Costs $ 933,003 $ 9,133,637 $ 3,369,408 $ 9,133,637 $ 5,764,229 63% Finance Costs $ 1 $ 60,010 $ 3 $ 60,010 $ 60,007 100% Materials $ 298,511 $ 6,082,874 $ 1,775,441 $ 6,082,874 $ 4,307,433 71% Other Expenses $ 83,386 $ 1,451,434 $ 869,099 $ 1,451,434 $ 582,335 40% Expenditure Total $ 1,593,171 $ 24,062,034 $ 6,541,876 $ 24,062,034 $ 17,520,158 73%

Total $ 538,237 $ (2,353,845) $ (10,271,773) $ (2,353,845) $ 7,917,928 YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY DEPARTMENT FOR OCTOBER 2019

October 2019/2020 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Community Services $ (824,796) $ (2,320,948) $ (1,375,769) $ (2,320,948) $ (945,179) 41% Corporate Services $ (23,262) $ (17,164,078) $ (13,023,757) $ (17,164,078) $ (4,140,321) 24% Economic Development $ (32,156) $ (1,175,440) $ (318,468) $ (1,175,440) $ (856,972) 73% Engineering $ (51,850) $ (3,547,395) $ (708,182) $ (3,547,395) $ (2,839,213) 80% Governance$ (1,500) $ (1,500) $ - $ 1,500 0% Recreation & Culture & Leisure $ (767) $ (505,260) $ (14,102) $ (505,260) $ (491,158) 97% Regulatory Services $ (27,135) $ (193,398) $ (70,053) $ (193,398) $ (123,345) 0% Waste & Environment $ (93,466) $ (1,509,360) $ (1,301,818) $ (1,509,360) $ (207,542) 14% Income Total$ (1,054,934) $ (26,415,879) $ (16,813,648) $ (26,415,879) $ (9,602,231) 36%

Expenditure Community Services $ 223,797 $ 2,963,853 $ 873,307 $ 2,963,853 $ 2,090,546 71% Corporate Services $ 249,824 $ 1,909,856 $ 859,799 $ 1,909,856 $ 1,050,057 0% Economic Development $ 89,227 $ 1,486,595 $ 513,183 $ 1,486,595 $ 973,412 65% Engineering $ 465,757 $ 11,446,465 $ 2,323,022 $ 11,446,465 $ 9,123,443 80% Governance $ 91,067 $ 1,294,112 $ 562,829 $ 1,294,112 $ 731,283 57% Recreation & Culture & Leisure $ 223,004 $ 1,448,330 $ 491,318 $ 1,448,330 $ 957,012 66% Regulatory Services $ 50,529 $ 795,722 $ 232,246 $ 795,722 $ 563,476 71% Waste & Environment $ 199,967 $ 2,717,101 $ 686,171 $ 2,717,101 $ 2,030,930 75% Expenditure Total $ 1,593,171 $ 24,062,034 $ 6,541,876 $ 24,062,034 $ 17,520,158 73%

Total$ 538,237 $ (2,353,845) $ (10,271,773) $ (2,353,845) $ 7,917,928 Yarriambiack Shire Council Summary of major Income and Expenses by Resources for October

Income Contribution & Donations Income protection insurance staff contribution $ 30,468 Workcover reimbursement $ 9,739 Income protection insurance recoupment $ 6,464 Community Contributions $ 11,532

Government Grants & Charges Sustainability Victoria - Hopetoun E-Waste Shed - $ 25,817 Milestone 2 Sustainability Victoria - Warracknabeal E-Waste $ 26,753 Shed - Milestone 2 Sustainability Victoria - Murtoa E-Waste Shed - $ 25,696 Milestone 2 VicRoads - 50% of Road Safety Grant $ 8,575 Federal Government - 1/2 Drought Program $ 500,000 DHS - Preschools Grant $ 49,409 DHS - Maternal & Child Health Grant $ 90,745 DHHS - Respite Grant $ 5,287 DHHS -Aged & Disability Care Grant $ 66,410 DHHS - HACC Administration Grant $ 10,428 DHHS - Senior Citizens Grant $ 9,798 DHHS - Personal Care Grant $ 30,814 DHHS - Assessment Grant $ 7,679 DHHS - Immunization $ 396 DHHS - Meals On Wheels - Co-ordination Grant $ 19,464 DHHS - Home Maintenance Grant $ 3,796 DHS - Meals On Wheels Grant $ 112

Interest Income Interest on investments $ 1,612

User Charges Caravan Park Fees $ 17,253 Leaseback $ 6,005 Planning Fees & Permits $ 3,473 Building Fees & Permits $ 6,635 Waste Disposal Fees $ 14,808 HACC & Brokerage Fees $ 21,625 Membership $ 282 Sale yards Fees and Charges $ 6,749 Animal Fees & Charges $ 1,035 Sports Fees & Charges $ 485 Rates Certificates $ 594 Other Income $ 33,251

Total Income for October $ 1,054,934 Yarriambiack Shire Council Summary of major Income and Expenses by Resources for October

Expenses Contributions & Donations Weir Pools $ 21,048 Recreation Reserves - Annual cotribution $ 83,376 Swimming Pools - Annual contribution $ 102,565 Halls - Annual contribution $ 25,563 Consultative Committees - Annual contribution $ 7,361 EC Sustainable Waste Audits $ 11,500 Seniors Week Activities $ 700 SHARE Community Grants $ 26,156

Employee Costs Salaries & Wages & Oncosts (includes Annual $ 809,132 Leave, Sick Leave, Long Service Leave etc) Workcover $ 7,561 Allowances $ 15,476 Superannuation $ 74,241 Travelling $ 6,438 Staff Clothing $ 1,885 Other Employee Costs $ 541 Conferences & Training $ 17,729

Materials Contracts - (includes Wimmera Mallee Waste, Civica, Skillinvest, Simpson Personnel, Horsham Rural City Council etc) $ 155,207 Catering $ 2,024 Tools & Equipment $ 3,045 Materials $ 60,750 Consultants $ 53,310 Plant Hire $ (67,290) Power $ 16,758 Information technology $ 4,839 Gas $ 512 Telephone $ 7,986 Cost of Meals $ 12,851 Meeting Expenses $ 928 Fuel $ 47,591

Other Expenses Bank Fees $ 2,037 OH& S Supplies $ 1,900 Advertising $ 10,697 Lease Expenses $ 33,515 Legal Expenses $ 363 Audit Services $ 15,000 Stationery and Printing $ 2,625 Subscriptions $ 4,855 Water $ 12,392

Total Expenses for October $ 1,593,171 YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR OCTOBER 2019

October 2019/2020 September Actuals Budget YTD Actuals Forecast YTD Variance Actuals 01929 - Administration - Capital 0900 - Building Capital Works -$ $ 110,000 $ 41,950 $ 110,000 $ 68,050 62% 0910 - Furniture & Equipment Capital Works -$ $ 2,000 $ 1,791 $ 2,000 $ 209 10%

01959 - Tech Services - Capital 0900 - Building Capital Works -$ $ 30,000 $ 3,990 $ 30,000 $ 26,010 87% 0920 - Computer / IT Capital Works -$ $ - $ - $ - $ - 0%

01949 - Information Technology - Capital 0920 - Computer / IT Capital Works $ 400 $ 75,000 $ 14,882 $ 75,000 $ 60,118 80%

02919 - HACC Administration - Capital 0910 - Furniture & Equipment Capital Works -$ $ - $ - $ - $ - 0%

02000 - Housing 0900 - Building Capital Works -$ $ - $ - $ - $ - 0%

02929 - MECC - Capital 0910 - Furniture & Equipment Capital Works -$ $ 1,000 $ - $ 1,000 $ 1,000 100%

02939 - Senior Citizens - Capital 0900 - Building Capital Works -$ $ 5,000 $ - $ 5,000 $ 5,000 100%

02949 - Environmental Health - Capital 0910 - Furniture & Equipment Capital Works -$ $ 2,000 $ - $ 2,000 $ 2,000 100% 0930 - Animal Pound - Capital Works -$ $ - $ - $ - $ - 0%

02969 - Maternal & Child Health - Capital 0900 - Building Capital Works -$ $ - $ - $ - $ - 0% 0920 - Computer / IT Capital Works -$ $ - $ - $ - 0%

02979 - Fire Hydrants - Capital 0965 - Fire Hydrants - Capital -$ $ - $ - $ - $ - 0%

02989 - Preschools - Capital 0900 - Building Capital Works -$ $ 14,000 $ - $ 14,000 $ 14,000 100% 0920 - Computer / IT Capital Works $ 25,854 $ - $ 25,854 $ - $ (25,854) 0%

03909 - Industrial Estate - Capital 0905 - Industrial Estate Capital Works -$ $ - $ - $ - $ - 0%

03919 - Caravan Parks - Capital 0900 - Building Capital Works $ 609 $ 100,000 $ 609 $ 100,000 $ 99,391 99% 0910 - Furniture & Equipment Capital Works -$ $ 2,000 $ - $ 2,000 $ 2,000 100%

03929 - Public Amenities - Capital 0900 - Building Capital Works -$ $ 5,000 $ - $ 5,000 $ 5,000 100%

04919 - Museum - Capital 0900 - Building Capital Works -$ $ 366 $ - $ (366) 0%

04929 - Library - Capital 0900 - Building Capital Works -$ $ - $ - $ - $ - 0%

04939 - Hall - Capital 0900 - Building Capital Works -$ $ 40,000 $ 76,979 $ 40,000 $ (36,979) (92%)

05909 - Parks & Playgrounds - Capital 0975 - Playground Capital Works -$ $ 80,000 $ - $ 80,000 $ 80,000 100%

05919 - Recreation Reserve - Capital 0900 - Building Capital Works -$ $ - $ - $ - 0%

05939 - Swimming Pool - Capital 0900 - Building Capital Works -$ $ 5,000 $ - $ 5,000 $ 5,000 100%

05949 - Sporting Complex - Capital 0900 - Building Capital Works -$ $ 299,000 $ - $ 299,000 $ 299,000 100% 0910 - Furniture & Equipment Capital Works -$ $ - $ - $ - $ - 0%

05959 - Gymnasium - Capital 0910 - Furniture & Equipment Capital Works -$ $ 4,000 $ - $ 4,000 $ 4,000 100%

05969 - Bowling Clubs - Capital 0900 - Building Capital Works -$ $ - $ - $ - 0%

06909 - Local Roads - Capital 0935 - Urban Road Construction $ 34,555 $ 450,000 $ 64,392 $ 450,000 $ 385,608 86% 0940 - Rural Road Construction $ 66,460 $ 2,655,674 $ 246,888 $ 2,655,674 $ 2,408,786 91% 0945 - Reseals -$ $ 498,200 $ - $ 498,200 $ 498,200 100% 0950 - Resheets $ 123,738 $ 1,345,616 $ 326,044 $ 1,345,616 $ 1,019,572 76% 0955 - Shoulder Resheets -$ $ 453,050 $ 2,823 $ 453,050 $ 450,227 99%

06919 - Footpath - Capital 0980 - Footpath Construction -$ $ 120,000 $ 15,070 $ 120,000 $ 104,930 87%

06929 - Bridge - Capital 0990 - Bridge Construction -$ $ - $ - $ - $ - 0%

06939 - Kerb & Channel - Capital 0985 - Kerb & Channel Construction -$ $ 200,000 $ - $ 200,000 $ 200,000 100%

06959 - Aerodrome - Capital 0900 - Building Capital Works -$ $ - $ - $ - $ - 0% 0950 - Resheets -$ $ - $ - $ - $ - 0% YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR OCTOBER 2019

October 2019/2020 September Actuals Budget YTD Actuals Forecast YTD Variance Actuals 06979 - Depot - Capital 0900 - Building Capital Works -$ $ 100,000 $ - $ 100,000 $ 100,000 100%

07909 - Drainage - Capital 0995 - Drainage Construction -$ $ 26,500 $ - $ 26,500 $ 26,500 100%

07929 - Transfer Stations & Landfills - Capital 0960 - Waste Site Capital Works -$ $ 180,000 $ 110,176 $ 180,000 $ 69,824 39%

08909 - Livestock Exchange - Capital 0900 - Building Capital Works $ 22,727 $ 265,000 $ 22,727 $ 265,000 $ 242,273 91%

69760 - Staff Vehicle Purchases 6800 - Plant Purchases -$ $ 250,000 $ 46,529 $ 250,000 $ 203,471 81%

69860 - Works Plant Purchases 6800 - Plant Purchases -$ $ 940,000 $ 425,242 $ 940,000 $ 514,758 55%

Total $ 274,343 $ 8,258,040 $ 1,426,312 $ 8,258,040 $ 6,831,728 83% Yarriambiack Shire Council Summary of Capital Works for October

Capital Works Information & Technology Recabling of tech office $ 400

Preschools Desktop replacements, audit & project plan $ 25,854

Caravan Parks Installation of roof and spouting on camp kitchen $ 609

Urban Road Construction Foundry Street, Minyip $ 35,024

Rural Road Construction Lah West Road $ 1,920 Minyip Dimboola Road $ 11,617 Lah Angel Road $ 1,760 Yaapeet Kenmare Road $ 29,632 Hopetoun Yaapeet Road $ 13,530 Banyena Pimpinio Road $ 8,492

Resheets Rosebery Rainbow Road $ 16,450 3LK Road $ 104,854 Rickards Road $ 1,093

Livestock Exchange Supply and installation of new drafting run and signage $ 23,107

Total Capital Works for October $274,343 YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY RESOURCES FOR OCTOBER 2019

October 2019/2020 YTD % Actuals Budget YTD Actuals Forecast YTD Variance Variance Current Assets Cash & Cash Equivalents Investments$ (917,396) $ 6,109,000 $ 7,590,796 $ 6,109,000 $ (1,481,796) (24%) Rate Debtors $ (368,807) $ 1,083,000 $ 13,315,112 $ 1,083,000 $ (12,232,112) (1129%) Debtors $ 42,912 $ 450,000 $ 509,986 $ 450,000 $ (59,986) (13%) Other Financial Assets $ - $ 1,500,000 $ 273,083 $ 1,500,000 $ 1,226,917 82% Inventory On Hand $ 24,703 $ 840,000 $ 527,598 $ 840,000 $ 312,402 37% Assets Held for Resale $ - $ 30,000 $ 29,974 $ 30,000 $ 26 0% Current Assets Total$ (1,218,588) $ 10,012,000 $ 22,246,549 $ 10,012,000 $ (12,234,549)

Non Current Assets Non Current Debtors $ - $ 1,000 $ - $ 1,000 $ 1,000 100% Other Financial Assets $ - $ 250,000 $ - $ 250,000 $ 250,000 100% Investments $ - $ 581,000 $ 523,693 $ 581,000 $ 57,307 10% Fixed Assets $ 274,343 $ 146,511,000 $ 140,587,513 $ 146,511,000 $ 5,923,487 4% Non Current Assets Total$ 274,343 $ 147,343,000 $ 141,111,206 $ 147,343,000 $ 6,231,794 TOTAL ASSETS $ (944,245) $ 157,355,000 $ 163,357,755 $ 157,355,000 $ (6,002,755)

Current Liabilities Creditors$ 399,573 $ 1,100,000 $ 1,177,409 $ 1,100,000 $ (77,409) (7%) Current Loans$ - $ 50,000 $ 20,870 $ 50,000 $ 29,130 58% Short Term Provisions$ - $ 2,800,000 $ 3,531,271 $ 2,800,000 $ (731,271) (26%) Trust & Deposits$ 4,696 $ 21,000 $ 35,400 $ 21,000 $ (14,400) (69%) Current Liabilities Total$ 404,269 $ 3,971,000 $ 4,764,950 $ 3,971,000 $ (793,950)

Non Current Liabilities Long Term Provisions $ - $ 450,000 $ 541,039 $ 450,000 $ (91,039) (2683%) Long Term Loans $ 1,739 $ 58,000 $ 72,373 $ 58,000 $ (14,373) (25%) Non Current Liabilities Total $ 1,739 $ 508,000 $ 613,412 $ 508,000 $ (105,412) TOTAL LIABILITIES $ 406,008 $ 4,479,000 $ 5,378,362 $ 4,479,000 $ (899,362) NET ASSETS $ (538,237) $ 152,876,000 $ 157,979,393 $ 152,876,000 $ (5,103,393)

Equity Accumulated Surplus/Deficit$ (538,237) $ 70,126,000 $ 82,199,296 $ 70,126,000 $ (12,073,296) Asset Revaluation Reserve$ - $ 82,750,000 $ 75,780,097 $ 82,750,000 $ 6,969,903 8% TOTAL EQUITY$ (538,237) $ 152,876,000 $ 157,979,393 $ 152,876,000 $ (5,103,393)

Investments Bendigo Bank $ 357,874.70 1.50% 01/09/2020 Commonwealth Bank $ 135,612.27 2.60% 01/10/2019 National Australia Bank $ 239,339.79 2.70% 14/07/2019 AMP (oncall) $ 420.39 Oncall $ 733,247

Loans Porter Plant - Street Sweeper $ 93,243 5 years Yarriambiack Shire Council Summary of Balance Sheet as at 31st October

Assets Current Assets YTD Actuals Cash & Cash Equivalents The general bank account had a balance of $6.516 million $ 7,590,796 at the 31st October. Council is holding $350,325 in cash and investments of Section 86 Committees. Council has $733,247 invested with the NAB, CBA and Bendigo Banks.

Rate Debtors For the month of October Rate Debtors decreased by $13,315,112 $368,807. Outstanding rates are still being pursued by debt collection agencies. The second rates installment is due on 3rd December

Debtors General Debtors have increased by $42,912. $509,986

Non Current Assets Fixed Assets Increased by $274,343 as per the Capital Works report. $140,587,513

Liabilities Current Liabilities Creditors At the time of preparing this report all October invoices have $1,177,409 been processed.

Net Assets $157,979,393 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.2 Status of Capital Works Program 2019/2020 (November) – Prepared by Joel Turner

Seals - Roads & Streets Urban Streets

Cost to Start / % date Completion Project Budget Completed Comments Date Austin St Inroads (Contractor) $4,659 1 section – 52 metres Hopetoun Lascelles St – Chiprick Ln Bowman St Inroads (Contractor) $11,928 6 sections – 261 metres in total Warracknabeal Rainbow Rd – Railway Line Breen St Inroads (Contractor) $16,376 100% November 5 sections – 323 metres in total Murtoa McClintock St – Gulbin Rd Cromie St Inroads (Contractor) $10,464 100% November 1 section – 202 metres Murtoa Munro St – Marma St Inroads (Contractor) Cromie St 1 section – 99 metres (Median) $18,919 Start of Parking Area (opp

Rupanyup Emmetts) – End of Parking Area Degenhardt St Inroads (Contractor) $11,186 100% November 1 section – 98 metres Murtoa Cromie St – McDonald St Devereux St Inroads (Contractor) $4,211 1 section – 94 metres Warracknabeal Kelsall St – Bowman St Duncan St Inroads (Contractor) $6,552 1 section – 156 metres Warracknabeal Kelsall St – End Edward St Inroads (Contractor) $2,842 1 section – 58 metres Rupanyup End of Hotmix – End Foundry St Inroads (Contractor) $9,750 2 sections – 133 metres in total Minyip Main St – Change Inroads (Contractor) Gould St 4 sections – 358 metres in $17,476 Warracknabeal total Craig Ave – Cox St Hewitt St Inroads (Contractor) $7,301 2 sections – 149 metres in total Warracknabeal Rose St – Gardiner St MacKenzie St Inroads (Contractor) $1,823 1 section – 42 metres Beulah Phillips St – Change McLeod St Inroads (Contractor) $7,406 1 section – 108 metres Minyip Market St – Petering St Menin Ave Inroads (Contractor) $6,182 2 sections – 128 metres in total Warracknabeal Kokoda Ave – Coral Ave Molyneaux St Inroads (Contractor) $37,856 1 section – 265 metres Warracknabeal Lyle St – Woolcock St Munro St Inroads (Contractor) $6,993 100% November 1 section – 111 metres Murtoa Collins St – Webb St

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Phillips St Inroads (Contractor) $17,290 1 section – 250 metres Warracknabeal Anderson St – Scott St

Scott St Inroads (Contractor) $35,078 1 section – 232 metres Warracknabeal Phillips St – Kelsall St Taverner St Inroads (Contractor) $16,216 2 sections – 237 metres in total Beulah Hopetoun St – Deakin St Wheatlands Inroads (Contractor) Museum Rd $15,372 1 section – 366 metres Henty Hwy – Stawell Warracknabeal Warracknabeal Rd Wood St Inroads (Contractor) $6,363 1 section – 101 metres Rupanyup Cromie St – Stewart St Wood St Inroads (Contractor) $12,519 1 section – 263 metres Warracknabeal Start – Hudgson St Yarrack Ln Inroads (Contractor) $3,969 1 section – 81 metres Hopetoun Change – Austin St Rural Roads Seals

Start / Cost to % Completion Project Budget date Completed Comments Date Inroads (Contractor) Hopetoun 1.99 kms x 6.6m Seal $91,938 Yaapeet Rd Starting 24 kms from Hopetoun Rainbow Rd Inroads (Contractor) Patchewollock 1.26 kms x 6.6m Seal $58,212 Tempy Rd Starting 6.4 kms from Sunraysia Hwy Inroads (Contractor) Patchewollock 1.55 kms x 6.6m Seal $71,610 Tempy Rd Starting 15 kms from Sunraysia Hwy

Footpaths and Kerb & Channel Cost to Start / % date Completion Project Budget Completed Comments Date Werrigar St New Kerbing – $249,750 370 metres Warracknabeal Anderson St – Creek Werrigar St Upgrade path to concrete – $66,600 370 metres Warracknabeal Anderson St – Creek

Gravel Shoulder Resheets Southern Zone

Cost to Start / % date Completion Project Budget Completed Comments Date 1.5 kms Gaulkies Rd – Kranzs Rd Ailsa Rd $75,000 Funding – Roads to Recovery

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

750 metres Minyip Rich Starting 1.5 kms from $37,500 Watsons Rd heading east Avon Rd Funding – Roads to Recovery 2 kms Sheep Hills Starting from Henty Hwy $100,000 Kellalac Rd Funding – Roads to Recovery Northern Zone

750 metres Starting from Cemetery to Brim East Rd $37,500 McFarlane’s Driveway Funding – Roads to Recovery 2 kms Binders Rd – Lascelles East Centre Hill Rd $100,000 10% September Rd Funding – Roads to Recovery 1.5 kms Galaquil West Starting $75,000 Collins Rd Rd Funding – Roads to Recovery

Gravel Re-Sheets Southern Zone

Cost to date Start / % Completion Project Budget Completed Comments Date 4.8 kms starting 8 kms from Wimmera Hwy - 3LK Rd $30,360 100% September Gellatlys Rd $17,191 Funding – Roads to Recovery 3.2 kms starting 1.6 kms from Borung Hwy – Areegra Watchem Warracknabeal $81,972 $1,977 5% November Exchange Rd Rd Funding – Roads to Recovery 1.07 kms starting at Bryntirion Rd $21,657 Stawell Warracknabeal Rd 3.25 kms starting Burrum Lawler 7.8 kms from $40,480 Minyip Rich Avon Rd Rd Funding – Roads to Recovery 2.5 kms Childs Rd $22,272 starting at Sheep Hills Minyip Rd 1.01 kms starting 8.7 kms from Donald Daveys Rd $22,998 Murtoa Rd – Yarriambiack Creek 1.33 kms Delahuntys Rd $26,919 starting at Wimmera Hwy

Donald Laen 1.2 kms starting $20,416 Rd 1.24 kms fro m Flett Rd

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Jung Rec 350 metres $7,084 Starting 7.3 kms from Reserve Rd Donald Murtoa Rd 3 segments totalling 3.2 kms starting 3.6 kms from end Lawler Rd $64,870 of seal Funding – Roads to Recovery 1.5 kms starting 14.4 kms from Mellis Rd $27,840 Stawell Warracknabeal Rd – Rupanyup Rd 2 segments totalling 1.415 kms Niewands Rd $26,716 starting 1.6 kms from Minyip Coromby Rd – Church Rd 1 km Nitschke Rd $18,560 starting 1.63 kms from Mellis Rd 500 metres $9,049 starting from Cannum Perris Rd $9,280 100% September Five Chain Rd (heading north) 730 metres Thompsons Starting 1.9 kms from $13,549 $20,448 100% September Rd Areegra Exchange Rd – Shire Boundary V Matthews 2.9 kms $40,480 Rd starting at Wimmera Hwy 1.92 kms Watchem starting 750 metres from $48,576 Borung Hwy Carron Rd Funding – Roads to Recovery Gravel Re-sheets

Northern Zone

Cost to Start / Project Budget date % Completed Completion Comments Date 420 metres Starting 11 kms from Centre Hill Rd $9,030 $15,048 100% August Hopetoun Sea Lake Rd – Hollands Rd 1.07 kms starting at Cummings Rd $27,606 Patchewollock Sea Lake Rd – Baring Rd 320 metres Daldee Rd $5,939 starting 5.11 kms from Long Rd – Cozens Ln 1.12 kms Darts Rd $20,787 starting at Henty Hwy 1.14 kms Ellam Starting 3.35 kms from Willenabrina $26,448 Warracknabeal Rd Rainbow Rd – Geodetic Rd July / Glenore Rd $17,200 $12,623 100% 1 km August

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

1.05 kms Goads Rd $19,488 starting at Henty Hwy 1 km Goyura East starting 15.57 kms from $21,500 Rd Henty Hwy – Shire Boundary Goyura East 1 km School Bus $17,200 starting 14.9 kms from Route Henty Hwy Hatcher 670 metres $11,524 Starting 2.13 kms from Anderson Rd Sunraysia Hwy 1.8 kms Starting 1.45 kms from Hopetoun Rainbow Rd Hopevale Rd $30,960 – Gaalanungah Rd Funding – Roads to Recovery 2.44 kms starting 3.59 kms from Windy Ridge Rd – Kinkora Rd $41,968 Hogans Rd Funding – Roads to Recovery 490 metres Langleys Rd $9,094 starting at Averys Rd 2.66 kms starting 5.52 kms from Lascelles August / Sea Lake Lascelles Rd $57,190 $28,159 100% North Rd August – Gama Sea Lake Rd Funding – Roads to Recovery 1.29 kms Lewis Rd $23,942 starting 1.78 kms from Lah Angle Rd Pearce & September/ 1.53 kms $26,316 $20,807 100% starting at Sunraysia Barbary Rd September Hwy 2.02 kms starting 2.6 kms from Phitzner Eys September/ Hopetoun Yaapeet Rd $34,744 $15,544 100% Rd September – Glenore Rd Funding – Roads to Recovery 900 metres starting 4.06 kms from Power Line Rd $16,704 Jeparit Warracknabeal Rd 1.55 kms starting 1.31 kms from Patchewollock Tempy Quinanes Rd $33,325 Rd – View Point Rd Funding – Roads to Recovery 630 metres Rickards Rd $10,836 starting 5.11 kms from Galaquil East Rd 400 metres starting 6.87 kms from Rickards Rd $6,880 $1,093 5% November Galaquil East Rd – Birchip Rainbow Rd August/ 340 metres Robins Rd $5,848 $7,003 100% August starting from Henty

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Hwy – end

830 metres Rosebery October/ starting 28.8 kms from $17,845 16,450 100% Rainbow Rd October Henty Hwy – Sluggets Rd 540 metres Shearing Shed starting 1.62 kms from $9,288 $11,544 100% July/July Rd Patchewollock Sea Lake Rd 1.61 kms starting 5.77 kms from Sunraysia Hwy – Turriff East Rd $34,615 $34,423 100% July/July Shearing Shed Rd Funding – Roads to Recovery August / Two Mile Rd $25,800 100% 1.5 kms August

2.58 kms Windy Ridge starting 5.25 kms from $55,470 Henty Hwy Rd Funding – Roads to Recovery October/ 1.37 kms Wirrbibial Rd $23,564 100% starting at Cambacanya October Rd 1.86 kms Yaapeet West Starting 2.52 kms from $31,992 Rd Yaapeet Kenmare Rd – Lake Albacutya Park 1.3 kms Yarto Speed Starting 8.25 kms from $22,360 Rd Patchewollock Sea Lake Rd

Rehabs Southern Zone

Cost to date Start / Project Budget % Completed Completion Comments Date 1.5 kms starting V Schultz Rd Banyena heading west $483,748 $39,789 20% September Pimpinio Rd Renew 6.6m Seal Funding - Fixing Country Roads 1.6 kms starting 1 km from Burrum North Wimmera Hwy $423,430 $5,771 November Rd Renew 4m Seal Funding - Fixing Country Roads 1.5 kms starting Huebners Rd – Minyip Glovers Rd $437,000 Dimboola Rd Renew 6.6m Seal Funding – Heavy Vehicle Safety Northern Zone

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

1.6 kms starting 21.5 kms from Yaapeet Cowan St $348,738 $154,447 100% August Kenmare Rd Renew 4m Seal Funding - Fixing Country Roads 1 km Renew 6.6m Seal Hopetoun starting Hopevale Rd $385,480 $14,330 Yaapeet Rd towards Hopetoun Funding - Fixing Country Roads 1.5 kms starting Witneys Rd heading east Lah West Rd $330,338 $45,910 November Renew 4m Seal Funding - Fixing Country Roads 2 kms starting Taylor Rd heading north Beyal Rd $342,988 $13,140 Renew 4m Seal Funding - Fixing Country Roads

Urban Construction Southern Zone

Cost to date Start / Project Budget % Completed Completion Comments Date Asquith Res $10,000 60m Cul-d-Sac Warracknabeal 250 metres Foundry St September/ End of Seal – $74,750 100% Wimmera St Minyip $56,532 October Funding – Roads to Recovery Hamilton / 20 metres Breen St $24,000 Intersection Murtoa 255 metres Taylor St Wood St – Walter St $65,750 $8,174 20% August Rupanyup Funding – Roads to Recovery 100 metres Grain Corp Henty Hwy Entrance $50,000 Warracknabeal Funding – Roads to Recovery Warracknabeal $20,000 50m Parking area Aerodrome Northern Zone

410 metres Cronomby in between Hopetoun Sea Lake Rd – Tanks Rd $149,500 Sunraysia Hwy Woomelang Funding – Roads to Recovery Cutya Lane $20,000 Rehabilitate and seal Hopetoun

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

Lascelles / 10 metres Hopetoun St $12,000 Intersection Beulah Yarrack Lane $20,000 Rehabilitate and seal Hopetoun

Other works:

 Kerb and footpath contract to commence during school holidays.

 Stabilisation contract has been awarded and contractors Fulton Hogan have begun in the northern part of the shire.

 Sealing work ready to commence, prep work complete, except areas that require stabilisation.

 Town maintenance, mowing etc.

 Prime mover tipper tender award to Swan Hill Truck specialists. Sent away to get existing tipper attached and old prime mover to be retrofitted with new water tanker.

Recommendation:

The Capital Works Program 2019/2020 November be received.

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COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.3 Draft Performance Reporting Framework - prepared by Jessie Holmes

Conflict of Interest

There is no conflict of interest for any Council staff member involved in the preparation of this report, or involved in the subject matter of the report.

Discussion

The purpose of the Performance reporting framework is to respond to the requirements OF Section 131 of the Local Government Act 1989 and in particular the Planning and Reporting Regulations 2014 which require a performance reporting framework and reporting against the framework on a six monthly basis.

Many of the performance reporting within the framework is already undertaken by Council and required by other sections of the Act such as adopting a budget and Annual Report.

The Performance Reporting Framework expands on this with risk indicators, financial indicators and non financial indicators for performance that collate a range of data sets across the organisation to demonstrate the health and success of the organisation on a regular basis.

Community considerations

The framework will be a public facing document and demonstrate good governance principles by providing clear metrics for evaluating Councils success.

Environmental considerations

There are no environmental considerations. At a latter day, the framework may consider environmental indicators for the organisation from a performance perspective.

Financial and risk considerations

There are no additional financial considerations as the reporting is predominately already undertaken by Council.

The risk that the framework creates a reporting burden is offset by ensuring the metrics are meaningful and easily reportable with existing reporting tools.

The Audit and Risk committee have viewed the draft framework and approved it for recommendation to Council,

Recommendation

That Council adopts the Yarriambiack Reporting Framework as presented.

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NOVEMBER 2019 CONTENTS

1. Purpose 3 2. Objectives 3 3. Legislative Context 3 3.1 Council Plan 4 3.2 Annual Report 5 3.3 Local Government Performance 6 Reporting Framework 3.4 Financial Statements - (Quarterly 7 statements, Section 138 (1) of the Local Government Act 1989) 3.5 Budget 8 3.6 Freedom of Information 10 3.7 Permits issued by Council 10 3.8 Performance Reporting - (Governance 10 and Management Checklist)

Appendix A 13

Appendix B 15

1. PURPOSE: The purpose of this framework is to document the process and structure for Council reporting financial and non financial performance indicators on a periodic basis to meet legislative reporting requirements.

2. OBJECTIVES: In developing and implementing a performance reporting framework, Council objectives include: - Complying with current legislation - Encouraging and maintaining accountability and transparency to the community - Driving continuous improvement across the organisation - Maintaining stakeholder confidence in our financial and non financial decision making

3. LEGISLATIVE CONTEXT: Reporting requirements are associated with the Local Government Act 1989, Local Government (Planning and Reporting) Regulations 2014 and the Freedom of Information Act 1982.

The planning and accountability framework is described pictorially as:

Time horizon Planning Reporting Timing

Stakeholder & Community Jan-Jun Council Plan Engagement > Strategic Objectives > Strategies Annual Report > Strategic Indicators Report of Operations Medium - Major Initiatives Term - Service Performance - Governance and Feb-Jun Management Strategic Resource Plan > Financial Statements > Non-Financial Resources Financial Statements - Financial Statements - Capital Works Statement - Notes Mar-Jun Annual Budget Performance Statement > Financial Statements - Service Performance > Services and Initiatives Outcomes Short > Service Outcome Indicators - Financial Performance Term > Major Initiatives - Sustainable Capacity

Jul-Sep

Source: Department of Environment, Land, Water and Planning

Yarriambiack Shire Council | Performance Reporting Framework | Page 3 3.1 COUNCIL PLAN In accordance with Section 125 of the Local Government Act 1989, a Council must prepare and approve a Council Plan within the period of six months after each general election or by the next 30 June, whichever is later.

At least once in each financial year, a Council must consider whether the current Council Plan requires any adjustment in respect of the remaining period of the Council Plan.

Furthermore, in accordance with the Local Government (Planning and Reporting) Regulations 2014, Councils must review their performance against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year.

A Council Plan outlines the strategic priorities, objectives and strategies Council will pursue over the four year period.

Yarriambiack Council Plan sets the following strategic priorities:

1 Good Governance A well-managed and service-focused organisation.

To develop partnerships and advocate for community wellbeing and economic development priorities and projects A Place to Live and Grow 2 as well as capitalising on existing and emerging opportunities in tourism and visitation.

A Safe & Active Community Engage and empower our community and support our 3 and Sustainable Environment volunteers.

To plan for future service delivery and local community 4 A Planned Future support as well as secure state and federal funding to maintain and upgrade roads, Council and community infrastructure.

Through effective planning and consultation, create 5 Health and Wellbeing environments for our communities that will enable residents to prosper and enjoy improved health and wellbeing.

Yarriambiack Shire Council | Performance Reporting Framework | Page 4 3.2 ANNUAL REPORT In accordance with Section 131 of the Local Government Act 1989, a Council must prepare an annual report in respect of each financial year. An Annual Report must contain the following in respect of the financial year reported on: - A report of the operations of Council; - An audited performance statement; - Audited financial statements; - A copy of the auditor’s report on the performance statement prepared under Section 132 of the Act; - A copy of the auditor’s report on the financial statements under Part 3 of the Audit Act 1994; - Any other matter required by the regulations.

A Council must submit its Annual Report to the Minister within three months after the end of the financial year reported on.

Section 131 (2) Report of Operations The report of operations of the Council must contain the following: - A statement of progress in relation the Major Initiatives identified in the budget or revised budget for the financial year reported on; - The results, in the prescribed form, of the Council’s assessment against the prescribed governance and management checklist; - All prescribed indicators of service performance for the services provided by the Council during that financial year and the prescribed measures relating to those indicators; - Results achieved for the financial year in relation to the performance indicators and measures referred to in subparagraph (iii); - Any other information required by the regulations; - Any other information determined by Council to be appropriate; and be in the form determined by Council.

Section 131 (4) Performance statement

The Performance statement in the Annual Report must contain the following: - For the services funded in the budget for the financial year reported on, the prescribed indicators of service performance require by the regulations to be reported against in the performance statement and the prescribed measures relating to those indicators; - The prescribed indicators of financial performance and the prescribed measures relating to those indicators; - The prescribed indicators of sustainable capacity performance and the prescribed measures relating to those indicators; - Results achieved for that financial year in relation to those performance indicators and measures referred to in subparagraphs (i), (ii), (ii); - Any other information required by the regulations; and be prepared in accordance with the regulations.

Yarriambiack Shire Council | Performance Reporting Framework | Page 5 3.3 LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK The Victorian Government established the LGPRF in 2014 to ensure all councils are measuring and reporting on their performance in a consistent way.

The primary objective of the LGPRF is to provide comprehensive performance information that meets the needs of a number of audiences. In meeting this objective: - Councils will have information to support strategic decision-making and continuous improvement - Communities will have information about council performance and productivity - Regulators will have information to monitor compliance with relevant reporting requirements - State and Federal Governments will be better informed to make decisions that ensure an effective, efficient and sustainable system of Local Government.

Data is compiled by relevant responsible officers under the coordination of the Finance, Media & Performance Reporting Officer. LGPRF results are provided to the Department Environment, Land, Water and Planning (DELWP) and available for community viewing on the Know Your Council website www.knowyourcouncil.vic. gov.au.

Results are reported to Council annually.

Areas covered by the LGPRF include:

Aquatic Facilities Animal Management Food Safety Governance Libraries Maternal Child and Health Roads Statutory Planning Waste Collection Sustainable capacity indicators Financial Performance indicators

Yarriambiack Shire Council | Performance Reporting Framework | Page 6 3.4 FINANCIAL STATEMENTS - QUARTERLY STATEMENTS, SECTION 138(1) OF THE LOCAL GOVERNMENT ACT 1989) In accordance with Section 138 of the Act, at least every three months, the Chief Executive Officer must ensure that a statement comparing the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date is presented to the Council at a Council meeting which is open to the public.

Currently Council is provided with monthly finance reports, complying with the legislation. It is proposed that a review of the current year budget take place at 30 September, 31 December and 31 March each year to keep Council informed and ensure that the forecast results at 30 June are achievable.

The following financial indicators will also be presented at the quarterly reviews:

Source Indicator Calculation Tolerance Finance Report Rates debtors compared to last This years YTD rates debtor/last years <105 year YTD rate debtor x 100 Finance Report YTD actual capital expenditure Actual capital expenditure/YTD capital YTD +/- 10 compared to total expenditure expenditure budget x 100 budget LGPRF Working capital ratio Current assets/Current liabilities x 100 >100% Finance Report % of YTD capital grants income YTD Capital grants income/total revised YTD % +/- 10% over total revised budget for budget for capital grant income x 100 capital grants income Supplier aged balance Percentage of suppliers paid in Total supplier payments in current or >90% 30 days or less 30 days/Total supplier payments for the period x 100 Finance Report Internal financing Net operating cash flow/net capital >100% expenditure Finance Report Actual cash surplus/(deficit) Actual cash/(deficit) > as per budget Finance Report Labour Budget Labour YTD actual/Labour YTD budget <105% x 100 LGPRF Unrestricted cash Unrestricted cash/current liabilities x 100 Finance Report Asset renewal Renewal and upgrade expenditure/ >1.0 depreciation LGPRF Indebtedness Non current liabilities/own source <40% revenue x 100

Yarriambiack Shire Council | Performance Reporting Framework | Page 7 3.5 BUDGET In accordance with Section 127 (2) of the Local Government Act 1989, the financial statement included in a budget or revised budget require the following information; - Contain a statement of capital works for the financial years to which the financial statements relate; and - be in the form set out in the Local Government Model Financial Report

Other information to be included for the purposes of sections 127(2)(e) and 128(3) of the Act, a budget or revised budget must contain the following information in relation to the financial year to which the budget or revised budget relates - (a) a detailed list of capital works expenditure - (b) a summary of funding sources in relation to the capital works expenditure referred to in paragraph (a), classified separately as— (i) grants; and (ii) contributions; and (iii) Council cash; and (iv) borrowings; (c) a statement of human resources; (d) a summary of expenditure in relation to the human resources referred to in the statement of human resources, categorised according to the organisational structure of the Council and classified separately as— (i) permanent full time; or (ii) permanent part time; (e) a summary of the number of full time equivalent Council staff referred to in the statement of human resources, categorised according to the organisational structure of the Council and classified separately as— (i) permanent full time; and (ii) permanent part time; (f) a list of grants by type and source, classified as— (i) recurrent grants to be used to fund operating expenditure; or (ii) recurrent grants to be used to fund capital expenditure; or (iii) non-recurrent grants to be used to fund operating expenditure; or (iv) non-recurrent grants to be used to fund capital expenditure; (g) the total amount borrowed as at 30 June of the financial year compared with the previous financial year; (h) the following information in relation to borrowings (other than borrowings to refinance existing loans)— (i) in a budget that has not been revised, the total amount to be borrowed during the financial year compared with the previous financial year; or (ii) in a revised budget, any additional amount to be borrowed compared with the budget or the most recent revised budget (as applicable); (j) the total amount projected to be redeemed during the financial year compared with the previous financial year.

For the purposes of sections 127(2)(e) and 128(3) of the Act, a budget or revised budget must contain the following information in relation to the financial year to which the budget or revised budget relates— (a) if Council declares general rates under section 158 of the Act, the rate in the dollar to be levied for each type or class of land; (b) the percentage change in the rate in the dollar to be levied for each type or class of land compared with the previous financial year; (c) the estimated amount to be raised by general rates in relation to each type or class of land compared with the previous financial year; (d) the estimated amount to be raised by general rates compared with the previous financial year; (e) the number of assessments in relation to each type or class of land compared with the previous financial year; (f) the number of assessments compared with the previous financial year; (g) the basis of valuation to be used under section 157 of the Act; (h) the estimated value of each type or class of land compared with the previous financial year; (i) the estimated total value of land rated under section 158 of the Act compared with the previous financial year;

Yarriambiack Shire Council | Performance Reporting Framework | Page 8 (j) the municipal charge under section 159 of the Act compared with the previous financial year; (k) the percentage change in the municipal charge compared with the previous financial year; (l) the estimated amount to be raised by municipal charges compared with the previous financial year; (m) the rate or unit amount to be levied for each type of service rate or charge under section 162 of the Act compared with the previous financial year; (n) the percentage change for each type of service rate or charge compared with the previous financial year; (o) the estimated amount to be raised by each type of service rate or charge compared with the previous financial year; (p) the estimated total amount to be raised by service rates and charges compared with the previous financial year; (q) the estimated total amount to be raised by all rates and charges compared with the previous financial year; (r) any significant changes that may affect the estimated amounts referred to in this sub regulation to be raised.

Yarriambiack Shire Council | Performance Reporting Framework | Page 9 3.6 FREEDOM OF INFORMATION The Victorian Freedom of Information Act 1982 (FOI Act) gives people a right to access information held by State and Local Government agencies, including information about the activities of the agency and an individual’s personal affairs. The FOI Act also gives an individual the right to request that incorrect or misleading personal information held by an agency about that individual be amended or removed.

A performance report is provided to the Victorian Information Commissioner annually and information for Yarriambiack Shire Council is provided in the Annual Report.

3.7 PERMITS ISSUED BY COUNCIL Council issues a range of permits under legislation and regulation. Council issued permits include: - Building Permits - Planning Permits - Septic Tank Permits - Local Laws Permits - Schedule 13 Permits to Burn - Asset Protection Permits - Road Opening Permits

Permits issued by Council will be noted in each monthly Council meeting.

3.8 PERFORMANCE REPORTING – GOVERNANCE AND MANAGEMENT CHECKLIST Governance and Management Checklist Item 20 of Schedule 1 of the Local Government (Planning and Reporting) Regulations 2014 (see Appendix A) requires reports of indicators measuring results against financial and non-financial performance, including performance indicators referred to in section 131 of the Act. Section 131 of the Act refers to performance indicators in Schedule 1, 2 and 3 of the Regulations which are contained within the Annual Report.

The Checklist also requires the following two reports:

Performance Reporting: Six-monthly reports of indicators measuring results against financial and nonfinancial performance, including the performance indicators referred to in section 131 of the Act.

Yarriambiack Shire Council | Performance Reporting Framework | Page10 The financial performance indicators are set out at 3.4. The non financial performance indicators as agreed by Council are:

Source Indicator Calculation Tolerance Civica Capital projects with forecast >10% overspend Civica Excess Annual Leave Number of staff in excess of eight >10% weeks/total headcount Civica Absenteeism Number of sick leave hours paid/total <5% hours paid x 100 Asset Finda Asset condition inspections overdue GM of Operational Complaints handling Number of complaints received 0% Performance Civica Injury Claims Number of workcover claims over six <5 month period OH&S Database Hazard or Near Miss reports Civica CRM Customer Request overdue GM of Corporate Public Liability Claims Services GM of Corporate Significant legislative breach Services GM of Corporate Contracts past due Services DWM Solutions Percentage resolved helpdesk tickets Number of tickets resolved/number of >80% tickets received x 100 DWM Solutions Percentage backups completed Number of successful back ups/ 100% successfully number of back ups carried out x 100 General Manager Percentage of staff attending % of staff that completed governance 100% of Organisational Governance training training Performance General Manager Percentage of strategies and policies Overdue strategies or policies in <10% of Organisational overdue register Performance General Manager Percentage of high risk audit Number of high risk recommendations/ <95% of Organisational recommendations outstanding number of high risk recommendations Performance compared to last reporting period at last period x 100

Yarriambiack Shire Council | Performance Reporting Framework | Page11 Risk Reporting: Six-monthly reports of strategic risks to Council's operations, their likelihood and consequences of occurring and risk minimisation strategies.

Incidents and accidents are reported bimonthly at the OH&S committee meetings and reportedly quarterly to Council’s Audit and Risk Committee.

Reports will go to Council in April and October of each year.

The agreed template for reporting strategic risks is:

Risk Risk Current Consequence Likelihood Current Risk Risk Risk Date Description Controls Risk Owner Strategy Treatment Due Score

Yarriambiack Shire Council | Performance Reporting Framework | Page12 APPENDIX A

Governance and Management Checklist Governance and Management Item Required GC1 Community engagement policy (policy outlining Council’s Current policy in operation commitment to engaging with the community on matters of public interest) GC2 Community engagement guidelines (guidelines to assist staff to Current guidelines in operation determine when and how to engage with the community) GC3 Strategic Resource Plan (plan under section 126 of the Act Plan adopted in accordance with outlining the financial and non-financial resources required for at section 126 of the Act least the next 4 financial years) GC4 Annual budget (plan under section 130 of the Act setting out the Budget adopted in accordance with services to be provided and initiatives to be undertaken over the section 130 of the Act next 12 months and the funding and other resources required) GC5 Asset management plans (plans that set out the asset Current plans in operation maintenance and renewal needs for key infrastructure asset classes for at least the next 10 years) GC6 Rating strategy (strategy setting out the rating structure of Council Current startegy in operation to levy rates and charges) GC7 Risk policy ( policy outlining Council's commitment and approach Current policy in operation to minimising the risks to Council's operations) GC8 Fraud policy (policy outlining Council's commitment and approach Current policy in operation to minimising the risk of fraud) GC9 Municipal emergency management plan (plan under section 20 Prepared and maintained in of the Emergency Management Act 1986 for emergency prevention, accordance with section 20 of the response and recovery) Emergency Mangagement Act 1986 GC10 Procurement policy (policy under section 186A of the Local Prepared and approved in Government Act 1989 outlining the matters, practices and accordance with section 186A of the procedures that will apply to all purchases of goods, services and Local Government Act works) GC11 Business continuity plan (plan setting out the actions that will be Current plan in operation taken to ensure that key services continue to operate in the event of a disaster) GC12 Disaster recovery plan (plan setting out the actions that will be Current plan in operation undertaken to recover and restore business capability in the event of a disaster) GC13 Risk management framework (framework outlining Council's Current framework in operation approach to managing risks to the Council's operations) GC14 Audit Committee (advisory committee of Council under section Committee established in 139 of the Act whose role is to oversee the integrity of a Council's accordance with section 139 of the financial reporting, processes to manage risks to the Council's Act operations and for compliance with applicable legal, ethical, and regulatory requirements) GC15 Internal audit (independent accounting professionals engaged Internal auditor engaged by the Council to provide analyses and recommendations aimed at improving Council's governance, risk and management controls)

Yarriambiack Shire Council | Performance Reporting Framework | Page13 GC16 Performance reporting framework (a set of indicators measuring Current framework in operation financial and non-financial performance, including the performance indicators referred to in section 131 of the Act) GC17 Council Plan reporting (report reviewing the performance of the Current report Council against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year) GC18 Financial reporting (quarterly statements to Council under section Quarterly statements presented to 138 of the Act comparing budgeted revenue and expenditure with Council in accordance with section actual revenue and expenditure) 138(1) of the Act GC19 Risk reporting (six-monthly reports of strategic risks to Council's Reports prepared and presented operations, their likelihood and consequences of occurring and risk minimisation strategies) GC20 Performance reporting (six-monthly reports of indicators Reports prepared and presented measuring the results against financial and non-financial performance, including performance indicators referred to in section 131 of the Act) GC21 Annual report (annual report under sections 131, 132 and 133 Annual Report considered at a of the Act to the community containing a report of operations and meeting of Council in accordance audited financial performance statements) with section 134 of the Act GC22 Councillor Code of Conduct (Code under section 76C of the Code of conduct reviewed in Act setting out the conduct principles and the dispute resolution accordance with section 76C of the processes to be followed by Councillors) Act GC23 Delegations (a document setting out the powers, duties and Delegations reviewed in accordance functions of Council and the Chief Executive Officer that have been with section 98(6) of the Act delegated to members of staff) GC24 Meeting procedures (a local law governing the conduct of Meeting procedures local law made meetings of Council and special committees) in accordance with section 91(1) of the Act

Yarriambiack Shire Council | Performance Reporting Framework | Page14 APPENDIX B

Meeting Month Report Required Responsible Officer January Finance Report Quarterly financial indicators Permits issued by Council Performance Reporting February Finance Report Council Plan progress Permits issued by Council March Finance Report Permits issued by Council April Finance Report Permits issued by Council Risk Reporting Quarterly financial indicators and forecast review Performance Reporting May Finance Report Draft Budget to Council Permits issued by Council June Finance Report Draft Budget with SRP updates to be adopted by Council Permits issued by Council July Finance Report Permits issued by Council August Draft Annual Reprt with financial and performance reporting indicators Local Government Reporting Framework September Finance Report Permits issued by Council Adopt Annual Report in principle October Finance Report Quarterly financial indicators Permits issued by Council Risk Reporting Performance Reporting November Finance Report Permits issued by Council December Finance Report Permits issued by Council

Yarriambiack Shire Council | Performance Reporting Framework | Page15 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.4 Annual Report – by Anita McFarlane

Conflict of Interest

There is no conflict of interest for any Council staff member involved in the preparation of this report, or involved in the subject matter of the report.

Discussion

Council is required to consider the Annual Report at a meeting of the Council following it being submitted to the Minister and Public Notice being given.

The Annual Report has been available for inspection, and is now presented. Section 131 of the Local Government Act 1989, (‘the Act’) requires Council to prepare an Annual Report in respect of each financial year, and specifies that the report must contain:

 a report of Council’s operations during the year,  audited financial statements for the financial year  audited performance statement for the financial year

The Annual Report must be submitted to the Minister for Local Government by 30 September, and Council did not achieve compliance with this requirement.

An electronic version is available from Council’s website and Council has produced a small number of printed versions.

Section 134 of the Act requires that Council consider the Annual Report at a meeting of the Council that is open to the public.

Community considerations

Public notice was given on Monday, 22 October in the local newspapers, in accordance with Section 134 of the Act that the Yarriambiack Shire Council 2018-2019 Annual Report, will be discussed at this meeting of Council. Copies of the Yarriambiack Shire Council 2018-2019 Annual Report were made available at the Yarriambiack Shire Council Office in Warracknabeal and Gateway BEET in Hopetoun and it was also available on the Council website for public inspection in accordance with Sections 131 and 134 of the Act.

Environmental considerations

There is no environmental impact.

Financial and risk considerations

Preparation of the Annual Report is done in house and provided for in Council’s recurrent expenditure Budget.

Recommendation

That Council adopt the Yarriambiack Shire Council Annual Report 2018-2019 as presented

71

A 27 11 2019.docx Annual2018-2019 Report

providing a viable, sustainable and vibrant future Three strong elements make up the Yarriambiack Shire Council logo: wheat, land and the Yarriambiack Creek. The logo embraces all three images in a neat and stylish representation, intertwining as a consolidated unit.

Yarriambiack Shire Council Annual Report 2017-2018 2 Contents Section 1: Introduction Welcome 04 Snapshot of Yarriambiack Shire 05 Purpose 06 Facts and Figures 07 Highlights of the Year 08 Challenges and Future Outlook 09 Memberships and Community Grants 10 Section 2: The Year in Review Mayor and Chief Executive Officer’s Message 13 Highlights for the Year 14 Financial Summary 24 Section 3: Our Council Council Profile 27 Councillors 28 Council Plan 31 Governance, Management & Other Information 39 Statutory Information 45 Financial Performance 47 Section 4: Our People Organisation Structure 51 Council Staff 52 Other Staff Matters 54

Section 5: Financials Financial Report 55 Performance Report 102

3 Section 1: Introduction WELCOME

Yarriambiack Shire Council offers a relaxed atmosphere, affordable housing options, a safe and healthy family environment and easy access to public land, lakes and recreational activities.

What makes our Municipality a true community, beyond the Yarriambiack Creek, parks, buildings and lakes, is the people who call this place their home. Our Municipality is such a vibrant, special place involving everyone from all families and their children, students and business owners, the ‘born and bred’ and the newly arrived.

Yarriambiack Shire Council Annual Report 2018-2019 4 Council is committed to transparent reporting and accountability to the community and this Annual Report fulfils Council’s responsibilities advising the Yarriambiack community about Council’s operations and performance during the financial year July 1, 2018 to June 30, 2019.

Performance is measured against Council’s strategic objectives through a sustainable approach to achieving the community’s vision for our shire.

It reports on how we performed during the 2018-19 financial year against the 2017-21 Council Plan based on the following key areas: • Good Governance; • A Place to Live and Grow; • A Safe and Active Community and Sustainable Environment; • A Planned Future; and • Health and Wellbeing.

This report includes Council’s audited financial statements, an audited performance statement and other details as required by the Local Government Act 1989.

A limited number of printed copies of this Annual Report have been produced. Residents and interested parties are encouraged to access the report via Council’s website, www.yarriambiack.vic.gov.au. Hard copies are available on request from our Warracknabeal office. Snapshot of Yarriambiack Shire Yarriambiack Shire Council has an area of 7,158 square kilometres and includes the townships of Warracknabeal, Murtoa, Hopetoun, Minyip, Rupanyup, Beulah, Brim, Lascelles, Lubeck, Lah, Patchewollock, Speed, Tempy, Woomelang, Yaapeet, Sheep Hills, Rosebery and Turriff.

Yarriambiack Shire had a resident population of 6,658 people in 2018. (ABS Census)

5 Yarriambiack Shire Council Annual Report 2018-2019 Purpose

Our Vision Our History In consultation with our community, Yarriambiack Shire Council Yarriambiack Shire Council was formed on 19 January 1995 by the aims to provide a viable, sustainable and vibrant future. amalgamation of the former Shires of Karkarooc and Warracknabeal, most of the Shire of Dunmunkle and part of the Shire of Wimmera. It has an area of 7,158 square kilometres. The Shire stretches from the Wimmera River just north of the Grampians in the south, to the Our Mission centre of the Mallee in the north. The Yarriambiack Creek is the main Through strong leadership, transparency and strategic planning natural feature traversing the Shire. Councillors and Staff in partnership with community will achieve our vision. The role of Council is to: Our Values: • Act as a representative government by taking into account the Customer Service diverse needs of the local community in decision-making • treat our customers with courtesy and respect • Provide leadership by establishing strategic objectives and monitoring their achievement • lead and develop leadership within our community • Maintain the viability of the Council by ensuring that resources • constantly strive to improve our services are managed in a responsible and accountable manner • forge closer relationships with customers • Advocate the interests of local communities to other communities • investigate matters thoroughly and objectively, and keep our and governments customers informed, in plain language, about the process and • Act as a responsible partner in government by taking into outcome account the needs of other communities • treat people fairly, with respect and have proper regard for their • Promote community structure and encourage active participation rights in local life. • make decisions lawfully, fairly, impartially, and in the public interest • we are honest, trustworthy, reliable, transparent and accountable in our dealings • we are careful, conscientious and diligent • use public resources economically and efficiently • actively pursue positive outcomes for the community.

Continuous Improvement We drive continuous and sustainable improvement in service provision, operational efficiency and stakeholder relations to create a leading organisation.

Yarriambiack Shire Council Annual Report 2018-2019 6 Facts and Figures... Aged & Disability Services 1,659 animals registered 254 Clients with 12,985 Meals on Wheels delivered 411 Clients with 8,130 Hours of Home care delivered 55 planning permits issued with a total value: $5,385,890 Youth Services 47 permits to burn issued 74 events held with approximately 3,359 in attendance 2,367 Tonnes of waste collected Children & Family Services

73 Births 1,114 Student population (approx) 608 vaccines given in the early 57 Kindergarten enrolments - 4 year old years Immunisation program 18 Kindergarten enrolments - 3 year old 81 building permits issued Rates with a total value: $7,831,286 7,217 Rates notices issued 11,426 Library visits $10,427,823.04 revenue collected 849kms of sealed roads 7 Yarriambiack Shire Council Annual Report 2018-2019 Highlights of the Year Strategic Objective 1: Good Governance Strategic Objective 4: A Planned Future A well-managed and service-focused organisation. To plan for future service delivery and local community support as well as secure state and federal funding to maintain and upgrade Achievements: roads, Council and community infrastructure. • Continue to actively pursue the recovery of unpaid debts. • Utilise Social Media to improve community engagement. Achievements: • Continuous improvement for all Internal Audit recommendations based • Applied for and received funding for upgrade of caravan parks at on risk as a priority. Hopetoun, Warracknabeal and Murtoa for replacement of lighting, hot • Dedicated resources to support improved Risk Management Practices water services and installation of solar panels via the Local within Council. Government Energy Saver Program. • Reviewing, development and implementation of Councils policies and • Replaced the air conditioning system at Shire Office Warracknabeal with guidelines to meet current legislative and industry practice requirements. 50% contribution from the Local Government Energy Saver Program. • Promote and support community consultation with Council on relevant • Obtained $190,000 via the Heavy Vehicle Safety and Productivity Fund issues, funding opportunities, Council Plans and other applicable areas. for upgrade of the Minyip Dimboola Road. • Obtained $790,000 of Fixing Country Roads Program and completed following projects for 2018/19. - Construction and sealing of Bells Rd, Total cost $620,000 Strategic Objective 2: A place to Live and Grow - Reconstruction and sealing of Coorong Swamp Rd, Total cost $315,000 To develop partnerships and advocate for community wellbeing and • Obtained funding of $1,542,000 of Fixing Country Roads Program for economic development priorities and projects as well as capitalising road reconstruction projects to be undertaken within the 2019/20 on existing and emerging opportunities in tourism and visitation. financial year. Achievements: • Obtained $43,000 of State funding for the restoration and revegetation of the Dunmunkle Creek within the township of Rupanyup. • Upgrades to the Warracknabeal Town Hall flooring and kitchen. • Obtained funding for the Warracknabeal Regional Livestock Exchange • Increased visitors to the caravan parks and funding received to undertake was through the Building Better Regions Fund (Round 3) for $204,137 masterplans at several camping and caravan park locations. • Obtained funding – Living Heritage Grant from Heritage Victoria for • Increased engagement and funding through Wimmera Mallee Tourism $130k from Strong Foundations Project and where we commenced including the Digital storytelling experience through Creative Victoria restoration of Warracknabeal Town Hall. The project commenced 8th funding. April 2019. The grant money will be spent by salvage of original timber • Implementation of a meals voucher system as an alternative to home flooring, repair of timber subfloor in Scott St/Phillip St foyers & based meals on wheels introduced. Engineers Office, stabilisation of concrete footings in Scott St/Phillip St • Additional early year’s staff support including an Early Years Coordinator foyers & Engineers Office, replacement of ceiling in Engineers Office, and an officer co funded with Rural North West Health. replica linoleum installed into Scott St/Phillips St foyers including original “WTH” motif, painting of Engineers office and Phillips St foyer, sand and coat reinstated Engineers office floor. The project was completed August Strategic Objective 3: A safe and active Community and 2019 however we have delayed laying the supper room carpet until we have completed the kitchen upgrade. All work to be completed by January Sustainable Environment 2020 pending Heritage Victoria permit approval for kitchen project. Engage and empower our community and support our volunteers. • Completed the hotmix resurfacing of the Hopetoun Aerodrome with 50% of funding being obtained via the Federal Remote Aerodrome Achievements: Program. • Aged and Disability services has acknowledged our many volunteers with Service recognition, Annual thankyou luncheon and Annual Training. • Provide SHARE funding to enable community groups the ability to upgrade facilities and provide equipment and opportunities. Strategic Objective 5: Health and Wellbeing • Increased the number of trees planted across the shire in partnership Through effective planning and consultation, create environments with Landcare groups in the North and South and with other stakeholders for our communities that will enable residents to prosper and enjoy including the Catchment Management Authority. improved health and wellbeing. • Implemented three new E-Waste stations across the municipality. Achievements: • Increased healthy living by continued funding of passive and active recreation. • Distributed SHARE grants to a number of clubs and health related promotions. • Actively contribute to the Act@Work CORE group for gender equity. • Drought community funding to Minyip ground resurfacing, Hopetoun recreation oval lighting, Synthetic surface at Brim bowling green and Murtoa recreation oval amenity facility upgrades.

Yarriambiack Shire Council Annual Report 2018-2019 8 Challenges and Future Outlook

ChallengesOur economy is changing: • Changing technology will provide us with more innovative business opportunities especially around on-line retailing and social media • The continued consolidation of farming enterprises to create larger farms and/or corporate entities • Rate Capping and cost shifting to Local Government • Mining in the municipality may increase, providing economic activity and employment opportunities.

Our community is changing: • The municipality is continuing to experience some population decrease, mainly from people moving or from natural causes • Increase in people from diverse cultures moving to our municipality • Our population is ageing • Volunteer groups need help to be sustainable.

TheTo attract Future and retain people in our municipality, quality services and cultural activities are needed including: • Opportunities for sport, recreation and physical activity • Facilitate the attraction of major events • Growth and quality of preschool, primary and secondary educational services • Provide support to existing businesses to grow and develop • Promote ‘Buy Local’ Campaign • Support and assist communities in the development and promotion of special events, expo’s and festivals. For the Municipality to be a good place to live and preserve our natural environment we need to: • Make greater use of assets such as Yarriambiack Creek, Lakes and Weir pools • Maintain assets that meet the community’s needs • Ensure that appropriate and accessible public transport services are provided across the Shire • Better manage our waste management to educate the community on recycling and energy efficiency.

9 Yarriambiack Shire Council Annual Report 2018-2019 Community Grants & Memberships

Memberships

Australian Livestock Saleyards $1,345.00 Early Learning Association of Australia $1,080.82 Grampians Tourism Board $1,200.00 Keep Australia Beautiful Inc $454.55 Local Government Professionals $1,219.09 Municipal Association Of Victoria $25,311.84 National Saleyards Quality Assurance Inc $520.00 North West Municipalities Association $1,000.00 Rural Councils Victoria $3,000.00 Rural Freight Alliance $3,075.00 Sunraysia Highway Improvement Committee $1,000.00 Wimmera Development Association $57,487.00 Wimmera Mallee Tourism $6,149.37 Wimmera Regional Library Corporation $164,932.00

TOTAL: $267,774.67

Yarriambiack Shire Council Annual Report 2018-2019 10 ContributionsCommunity & Donations Grants Anzac Memorial Park $54,018.77 Murtoa Mechanics Institute $1,790.00 Beulah Bowling & Croquet Club Inc $1,000.00 Murtoa Progress Association $3,815.14 Beulah Business & Information Centre $1,200.14 Murtoa Showyards Reserve Inc $18,021.60 Beulah Fire Brigade $1,100.00 Murtoa Stick Shed $500.00 Beulah Memorial Hall Committee of Management $2,915.98 Murtoa Swimming Pool Inc $36,304.00 Beulah Park Trustees Committee $13,464.97 Patchewollock Memorial Hall $4,284.50 Beulah Preschool $2,000.00 Patchewollock Music Festival $3,000.00 Beulah Public Purpose Reserve Committee of Management $3,000.00 Patchewollock Recreation Reserve $3,211.95 Beulah Swimming Pool $23,245.45 Rotary Club of Warracknabeal $600.00 Boolite Public Hall & Recreation Reserve $1,241.25 Rupanyup Consultative Committee $1,200.14 Brim Active Community Group $1,200.14 Rupanyup Kindergarten Committee $2,000.00 Brim Lions Club $5,615.22 Rupanyup Major Events Committee $4,000.00 Brim Memorial Bowling Club $500.00 Rupanyup Public Memorial Hall $4,124.46 Brim Memorial Hall $630.06 Rupanyup Recreation Reserve $18,116.04 Brim Recreation Reserve Trustees $8,024.77 Sheep Hills Mechanics Institute $1,130.07 Brim Sports & Social Club $1,500.00 Southern Mallee Giants Cricket Club $500.00 Central Victorian Greenhouse Alliance $1,000.00 Speed Public Hall $2,471.15 Gateway BEET $1,200.14 Speed Recreation Reserve $3,211.95 Hopetoun & District Preschool $2,000.00 Tempy Memorial Hall $630.07 Hopetoun A & P Society $1,000.00 Tempy Memorial Park $8,018.65 Hopetoun Angling Club $2,000.00 Tempy Swimming Pool $8,596.00 Hopetoun Bowls Club $500.00 Wallup Hall Committee $1,859.98 Hopetoun Golf Club $1,460.00 Warracknabeal & District Band $982.30 Hopetoun Memorial Hall $3,630.06 Warracknabeal Action Group $3,500.14 Hopetoun Recreation Reserve $20,417.72 Warracknabeal Arts Council $2,400.00 Hopetoun Swimming Pool $32,288.00 Warracknabeal Bowling Club $1,500.00 Hopetoun Table Tennis Club $400.00 Warracknabeal Golf Bowls Club $1,650.00 Lake Lascelles/Corrong Committee of Management $11,230.43 Warracknabeal Memorial Kindergarten Inc $2,000.00 Lake Marma Committee of Management $8,283.70 Warracknabeal Memorial Swimming Pool $75,446.73 Lascelles Progress Association $1,200.14 Warracknabeal Rifle Club $2,500.00 Lions Club Of Beulah $3,000.00 Warracknabeal Swimming Club $1,500.00 Lubeck Memorial Public Hall Inc $2,915.98 Warracknabeal Town Hall Committee $1,230.06 Lubeck Recreation Reserve $3,211.95 Wimmera Development Association $5,000.00 Mallee Landcare Group Inc $3,000.00 Woods Farming & Heritage Museum Inc $985.00 Minyip & District Field & Game Club Inc $1,540.00 Woomelang & District Development $1,200.14 Minyip Golf Club Inc $2,000.00 Woomelang Bowling Club $1,335.00 Minyip Lions Club $400.00 Woomelang Memorial Hall $6,791.64 Minyip Memorial Hall Inc $4,284.50 Woomelang Recreation Reserve $3,072.66 Minyip Pre-School $2,000.00 Woomelang Swimming Pool $22,281.00 Minyip Progress Association $2,200.14 Yaapeet Community Club Inc $5,212.09 Minyip Recreation Reserve Committee of Management $12,199.73 Yarriambiack Chaplaincy Council $1,602.50 Minyip Show & Shine $1,000.00 Yarriambiack Creek Development Committee $3,075.00 Minyip Swimming Pool Inc $25,889.00 Yarrilinks $3,300.00 Murtoa & District Historical Society $2,000.00 YFest Promotions $1,000.00 Murtoa A & P Society $1,000.00 Murtoa Bowling Club $200.00 TOTAL: $551,058.20 Murtoa Kindergarten $2,000.00

11 Yarriambiack Shire Council Annual Report 2018-2019 Section 2: The Year in Review

Yarriambiack Shire Council Annual Report 2018-2019 12 Mayor’s Message

As Yarriambiack Shire Mayor it is with much honour and pride that I present the introduction to the Annual Report for 2018-2019. I have once again enjoyed my year as Mayor and leader of a Council that has worked hard to represent the residents of Yarriambiack Shire.

The Victorian Local Government Act (1989) requires all councils to provide an Annual Report to the Minister for Local Government by 30 September each year. The Annual Report is an important document that provides a transparent record of the Shire Council’s performance in addressing the strategic objectives that are set out in the Council Plan. The report ensures that all individuals, groups and organisations are kept informed of council’s decision-making processes during the last financial year.

We have continued our pursuit of grants and received additional federal and state funding to finance projects in many of our towns. These will be elaborated on in detail further throughout the annual report. We have increased our social media presence using Facebook pages to promote tourism information, youth activities, community events and advocacy on matters Council felt strongly about. Among the highlights in this third year of our Council Plan has been further strengthening of regional ties through membership of Wimmera Development Association, the Wimmera Southern Mallee Regional Partnership, Wimmera Mallee Tourism and Regional Emergency Management arrangements.

Our Chief Executive Officer, Jessie Holmes, commenced her duties in July 2018 and immediately tackled the challenges of her position with great diligence and enthusiasm. On behalf of Councillors, staff and residents I thank Jessie for her conscientious dedication in leading our shire over the past twelve months. At all times she and her staff have been approachable and willing to assist myself and other Councillors with any concern or issue we have had.

We have continued to maintain our strong relationship through consultation evenings conducted in our towns during the past twelve months. I wish to thank our residents, communities and volunteers for their support over the past year. As a Council we rely on your input to ensure that the needs of our shire are being addressed in the most appropriate way. Council has appreciated the positive advice and suggestions you have raised regarding all matters.

I am continuously thankful to my fellow Councillors for their willing co-operation in all matters. Their role in representing ratepayers has been diligent, thoughtful and incisive. They have provided me with strong support throughout the year making my role a lot easier and most enjoyable.

I believe that this report endorses the sound framework of our Council Plan through which our Council can continue to develop a positive and fruitful direction in coming years and meets not only the statutory requirements but paints a picture of a Council that understands its purpose is to serve its community.

Graeme Massey Mayor of Yarriambiack Shire

13 Yarriambiack Shire Council Annual Report 2018-2019 Highlights for the Year July 2018 involvement. Tayla Roulstone, Sheridan Baker and Jacob Holmes were the deserving recipients this year. Mayor Graeme Massey and The Government will provide $130,000 to Council for restoration Cr Jean Wise OAM attended the Civic Reception to recognise these work at the Warracknabeal Town Hall, $70,000 for conservation deserving recipients. works to Murtoa Grain Store. These repairs and upgrades to Warracknabeal and Murtoa will ensure treasured historic buildings September 2018 remain part of our identity for many decades to come. Yarriambiack Shire Council acting under section 189 of the Local Chief Executive Officer, Jessie Holmes and Mayor, Graeme Massey, Government Act 1989 proposes to sell Lot 3 on Plan of Subdivision took part in the official opening of the new Ambulance Transfer 725805N Volume 11584, Folio 517, located at Corrong Court, Station at the Warracknabeal Aerodrome. It comes after three years Hopetoun. It was Council’s intention to sell the land by private treaty. of hard work. Minister for Regional Development, Territories and In accordance with section 223 of the Local Government Act, any Local Government, John McVeigh, who joined Mr Andrew Broad person wishing to make a submission on the proposal had to do so in for the official opening, said “the new facilities will provide much writing to the undersigned, Chief Executive Officer Jessie Holmes by better facilities for Ambulance Victoria staff that are on the frontline no later than 5.00pm, 25 September, 2018. of medical care”. Tower embeds for the Murra Warra Wind Farm were starting to be At Council’s July meeting a motion was carried to approve the installed. A total of 61 embeds were created for the first stage of the installation of six condom vending machines for a trial period, with farm – 41 were made overseas and 20 were made by Portland-based the machines to be placed in the male and female public toilets at manufacturers Keppel Prince Engineering. The embeds measure 6.2 Warracknabeal, Hopetoun and Murtoa. If the trial is successful, metres wide and weigh more than two tonnes. Trucks carried the Council hopes it will be extended to more sites in the future. embeds from Portland to Murra Warra earlier this month. A high grade road system has almost been completed for the northern part August 2018 of the project and has started for the southern part. Works began on the 429 megawatt farm in March. It is expected to create about 150 Chief Executive Officer, Jessie Holmes and Mayor, Graeme Massey, construction jobs and eight operational jobs during the first phase. along with Woodbine CEO, Bernie O’Connor, joined a large group at The farm will produce about 429 megawatts of power once fully the Warracknabeal Rest Rooms to celebrate their 90th Birthday. The operational and eliminate about 900,000 tonnes of carbon dioxide Committee recognised and thanked the ladies who went before them. emissions each year. Once completed, the first stage of the farm will Jessie Holmes along with Val Wardle cut the cake. Mayor Graeme supply enough energy to power 220,000 homes. It is expected to be Massey launched the book which he wrote. The book is about the fully operational by the next year. history of the ladies rest rooms from 1928 to 2018. Proposed Lease of Land – Part Volume 08334, Folio 351899, The Victorian Government funded, Council’s Engage Program, Dyer Street, Rupanyup. Yarriambiack Shire Council, acting under Thrive Not Survive has a lot going on over the next couple of months. section 190 of the Local Government Act 1989 advertised Council’s This includes “Free” Tag and Test Course, First Aid Level 2 Course, intention to lease the land for use of the mobile phone transmission Car Detailing Sessions and Spray Painting Sessions. tower. In accordance with section 223 of the Local Government Act, Warracknabeal’s Action Group held its General Annual Meeting and any person wishing to make a submission on the proposal must do so hosted Chief Executive Officer, Jessie Holmes, as a guest speaker. in writing to the undersigned, Chief Executive Officer Jessie Holmes Jessie spoke about what she has seen and heard since arriving in her by no later than 5.00pm, 9 October, 2018. new role with the Shire, which included economic development and Yarriambiack Shire Councillors heard from the Shire Director community inclusiveness. Jessie said she would like to share how she of Infrastructure and Planning, James Magee, at the monthly sees the role of Council in encouraging communities the way they Council meeting about the Wimmera Southern Mallee Regional want to be supported. Transport Group which has recently updated its regional priorities The Order of Australia Student Citizen Awards have been presented list for significant transport projects requiring funding. Council across Australia for nearly 20 years to recognise students for their has numerous projects which have made the priority list. Vicroads community service and remind us all of the significant level of roads on the priority list in the Shire include Borung and Sunraysia volunteering undertaken by young Australians. The Awards are made Highways, Murtoa Glenorchy Road and Warracknabeal Rainbow to encourage students to think about Australian citizenship and the Road. Local roads to be listed as a priority included the Dimboola importance of contributing to their community through service and Minyip Road, Hopetoun Yaapeet Road, Minyip Banyena Road, Sea

Yarriambiack Shire Council Annual Report 2018-2019 14 Lake Lascelles Road and Wyperfeld Park Road. Many of the roads October 2019 are freight routes and several are also used frequently by tourists. The Murtoa Progress Association held its AGM, Jessie Holmes, Workers prepared the newly raised road levee in readiness for the Chief Executive Officer, was warmly welcomed as the guest speaker laying of the asphalt as work nears completion on The Avenue on how Council and communities can work together effectively for levee banks as part of the program improving flood defences in community development. Jessie spoke about her interest in applying Warracknabeal. The tender for Stage Three will involve the raising new technologies in agriculture to improve productivity and about of three sections of Craig Avenue with hotmix. The tender for work opportunities for value adding in the agricultural sector. Jessie also on Stage Three is being advertised and will close in a couple of identified Early Years Health as one of her key interest areas and weeks with work to commence soon after. The earthen levee being the need to address skills shortages. Jessie is keen to keep older rural the final stage is expected to be constructed during the Summer. residents living in their own homes and see opportunities to use Council was successful in gaining $732,500 from the Federal and technologies to advantage in achieving this. Chief Executive Officer State Governments, with $50,000 coming from Federal and $682,500 also spoke about the benefits of the extra revenue generated by the from State funding grants. Council has allocated $367,500 toward establishment of the Murra Warra Wind Farm and her core belief that the project in its current budget. The total cost is expected to be Government has an obligation to spend money generated from tax and $1,100,000. All work is expected to be completed in 2019. rate revenue wisely, in the best interests of the community. She also discussed her mantra of ‘closing the loop’ whereby she encourages Chief Executive Officer, Jessie Holmes, has thrown down the Council staff to follow up on their interactions with the community challenge to ‘Beat the Heat’ racing team member Danielle Richardson. and to avoid promising what they can’t deliver. Jessie indicated Jessie will challenge Dani at the next Wimmera Off Street Drag that Council can assist by sharing, learning from the experiences of Racing and Burnout Club Motorkhana in November 2018 for the other communities and by advocating strongly on behalf of regional title of ‘Fastest Lady’. It’s great to see local youth involved in this communities at higher levels of Government. program and also our Thrive Not Survive Engage Program, which also involves our youth learning automotive skills with the Beat the Chief Executive Officer, Jessie Holmes, opened the music festival in Heat cars. ”We are all role models for young people and here to show Patchewollock, a large crowd headed to Patchewollock for the annual them that anyone can have a go and have a lot of fun in our local music festival, there was a lot of activities and music on offer, with community” said Jessie. A motorkhana is a time precision driving activities that suited the entire family held throughout the town. test course and consists of various challenges which build skills and confidence in participants. Murtoa Progress has a vision to enhance the appearance of the main street central shopping area by introducing an attractive streetscape Chief Executive Officer, Jessie Holmes, proposed the Council along McDonald Street from Marma Street through to Comyn Street. develop and promote their key election requests to ensure matters The plan is uniform planting of ornamental pears both sides of the viewed as important by the community for liveability in the Shire are street. Where shop verandahs exist, the trees will be planted in adopted and promoted in the lead-up to the election on November uniform, attractive pots and pruned accordingly. President Melinda 24. “The document reflects what the community have raised as a Keel said that the Progress Association are working with the number of issues, some are obviously Council’s responsibilities, but Yarriambiack Council to fine tune the proposal before putting the we need to be very clear about what we are asking for”. The advocacy plans on display for public viewing. After further consultation we document builds on the advocacy and projects considered in other hope the project can progress and be granted Council funding so that Council documents including the Council Plan 2017-2021. It outlines planting can occur in 2019. both the one-off ‘asks’ and ongoing funding wishes across the Shire. Council once again offered a free green waste disposal period. Council commenced its annual Fire Hazard Identification Program Property owners and residents were notified that fees for the disposal starting from October, 2018. These inspections will seek to identify of green waste will be waived at transfer stations during normal hours potential fire hazards on all residential properties located in townships of operations. within the Yarriambiack Shire. Inspections will start in the Northern end of the municipality and progress to the South of the Shire by the Notice was hereby given that the Annual Report, including the report end of October. All property owners were advised to maintain their of operations and audited financial and performance statements of properties by slashing dead or long dry grass and removing fuels such the Yarriambiack Shire Council for the period ended 30 June, 2018 as dead branches or piles of cut vegetation. has been prepared. In accordance with Section 134 of the Act, copies of the Annual Report, including the Audit Report, were available for Singer Wendy Stapleton played to a packed audience of 300 at a inspection prior to the meeting. free concert at the Warracknabeal Town Hall to begin Seniors Week Festivities. Wendy was joined on stage by Paul Norton and his guitar Advertising for a Wimmera Emergency Management Project who sung a few songs while she changed costumes. Yarriambiack Officer was released. This position assists in the development and Shire provided free transport from Woomelang, Hopetoun, Beulah, enhancement of the Wimmera Emergency Management Program, Brim, Murtoa, Rupanyup and Minyip for people eager to enjoy the under the Emergency Management Act 1986 and 2013. The aim of concert and the following barbeque lunch at the community centre. the project is to assist in the development and implementation of Acclaimed for her live performances, Wendy Stapleton presented the standard emergency management plans and associated arrangements fabulous, moving melodies of Dusty Springfield and Doris Day. It across four Wimmera Councils, including preparedness, was the largest crowd we have had for years. prevention, response and recovery functions. The position reports to the Emergency Management Co-ordinator and works across the

15 Yarriambiack Shire Council Annual Report 2018-2019 following Local Government areas, Hindmarsh, Horsham Rural City, of the Year’ and the ‘Community Event of the Year’. Nominations West Wimmera and Yarriambiack Councils. could be lodged by individuals or organisations. People from across the community came together to gain an Roads across Yarriambiack Shire Council will hopefully be upgraded understanding of issues surrounding the serious issue of mental under the new Fixing Country Roads funding, Councillors heard at health. During the evening hosted by Warracknabeal Rotary Club with the monthly Council meeting. In round one, grants available of up to support from Rural Northwest Health, Yarriambiack Shire Council $500,000 do not require a contribution. Co-contributions are required and the Warrack Eagles Football Netball Club, the issues surrounding from Council beyond that, on a one to two basis. Council submitted mental health and access to services in rural communities were two applications including the following projects: Construction and discussed. Queensland based performance coach Alistair Mitchell led sealing of Bells Road, of four kilometres in length. The total cost will the forum and spoke candidly about his personal story and his path be $620,000 with Council contribution of $40,000 and $580,000 from towards healing. He also discussed the need to seek support and help Regional Roads Victoria (RRV). Reconstruction of Coorong Swamp in difficult times and that with help anyone can turn their life around. Road, of 1.6 kilometres in length. The total cost will be $315,000 He delivered a message that each person can have the ability to with $105,000 Council contribution and $210,000 from RRV. Both change someone’s life. Mayor Graeme Massey spoke to the audience projects have been successful in gaining funding. that mental health was an important local consideration for Council, as they deal with one and all. Graeme said “Local Government has Yarriambiack Shire Councillors unanimously voted to grant a planning its place in mental health to advocate for better services to be put permit to construct a dwelling at 25 Layfield Road, Rosebery under a into place”. “We can help by working towards both Federal and State host of conditions. The dwelling will be constructed in farming zone funding to ensure appropriate services and funding are provided under 40 hectares. The planning permit application was advertised to rural and remote communities”. Currently Council is working and an objection was received. The objection was in relation to the with the West Wimmera Shire Council along with Hindmarsh, to orderly keeping of animals, fencing, delineation of property and secure funding for positions in the Shires of trained staff to provide storage of vehicles, not farming or planning matters. Access to the assistance to the community in this area. Graeme said “Life in a rural property is to be off Koenig Street, with a crossover to be placed in environment can be hard, particularly in a period of unusually dry the closest corner to the formed road. weather and it is imperative that we all do what we can to help”. Notice was given that a Special Council meeting – Statutory Meeting Yarriambiack Councillors voted unanimously to reallocate funding will be held on Wednesday 28 November in the Council Chambers at from the 2018-19 capital works program to four separate local the Municipal Office. Everyone was most welcome. projects including the Warracknabeal Town Hall, Warracknabeal With over 40 years experience in the car restoration, panel beating Depot lunch room, Warracknabeal Saleyards and Wimmera Mallee and spray painting industry, a number of youth of the Shire were Tourism Trail at the monthly Council meeting. fortunate to gain this experience from local car restorer Steve Carlon’s The Warracknabeal Library celebrated 50 years encouraging the joy extensive knowledge. Students took part in the Yarriambiack Shire of reading in its present site on Lyle Street. Council’s ‘Thrive not Survive’ program and were pumped to have Steve Carlon take his sessions on panel beating and car spray November 2018 painting. The sessions were really well attended with about a dozen young people taking part in this course. The sessions were free and Councillors voted to continue to lease land in Dyer Street in young people from Warracknabeal and also those that travelled Rupanyup for a Telstra mobile phone tower for the next ten years. from Brim and Horsham to attend, were not let down by Steve’s Council previously leased a portion of Council land described as Part patient demeanour and informative delivery. They covered a large Volume 08334, Folio 35199, Dyer Street, Rupanyup for the location array of information and fixing panel scratches and dents, right up of a mobile phone tower. The current lease is soon to terminate. It to spraying primer onto repaired panels, with a heavy emphasis on was proposed to renew the lease for a ten year term with two five year safety throughout the sessions. Both Yarriambiack Shire Council options. Under section 190 of the Local Government Act, Council and the young people who attended were most appreciative of is required to advertise their intention to lease the abovementioned Steve for giving up his time and to Jamie Bell of Bell’s Farma land and invite submissions in accordance with section 223. No Products, for allowing them the use of his facility to run the sessions. submissions were received. The lot is currently utilised by the Yarriambiack Shire is one of 107 services state-wide that shared communications facility and there is no other direct requirement for in the $12.3 million provided over the next three years to support that piece of land. “Mobile phone connectivity is extremely important projects that help young people to actively participate in and connect to the community of Rupanyup”, Yarriambiack Shire’s Director of with their local community. The $110,000 that Yarriambiack Shire Infrastructure and Planning, James Magee said. “The lessee will pay Council received is allocated to new initiatives such as the Youth any utility or other costs for the location and operation on the land. Shed Program and several workshops that are being trialled to engage Councillor Corinne Heintze said, “this just makes sense to vote this youth. The successful car detailing sessions in September held with one through to help the community”. another local businessman, Joel Clark, were also part of this program. With no feedback from the public, the Yarriambiack Shire Council’s Some of the other initiatives and partnerships that are active in the Annual Report for 2017-18 was adopted at the monthly Council community presently are the Motorsport Mentoring Program, a Right meeting. Path Leadership and Resilience Program, as well as the recent Media, First Aid and Barista Training. Nominations were being sought by Yarriambiack Shire Council for persons who may qualify as ‘Citizen of the Year’, ‘Young Citizen Council has renewed their community grants program and instead

Yarriambiack Shire Council Annual Report 2018-2019 16 of several rounds of different grants they will be pooling the Ballentine has been re-elected as Deputy Mayor. The role of Mayor money into two grant rounds with $30,000 available per round. carries a great deal of responsibility, as they are the most visible and Event and Sponsorship – up to $1,000 with no matching funding high profile Councillor in Local Government and the person viewed required. Business and Streetscape – up to $2,000, with 1:1 funding as responsible for the performance of the Council in delivering demonstrating local content. Community Building Grants – up to good local governance. The Mayor is the chairperson who presides $3,000 with no matching funding required. A second $30,000 round over Council meetings. The Mayor is also responsible for leading, will be advertised in March for awarding in April 2019. All recreation, managing and providing strategic direction to the Chief Executive service, community organisations, volunteers and fundraising groups Officer, directing the Chief Executive Officer and Senior Executive which are formally constituted organisations and businesses located employees, conducting an annual performance appraisal of the within the boundary of the Yarriambiack Shire Council municipal CEO, ensuring the Council promptly provides the Minister for Local boundaries are eligible to apply. Government with information when it is requested; participating as a member of each standing committee; and representing the Local Members of the Warracknabeal community came together to make Government at ceremonial and civic functions. a stand and show their support of the work to end men’s violence against women in Australia. Hosted by the Yarriambiack Shire, The Wimmera Mayors have had their say regarding the future of the simple but dignified event was held in the Community Centre the Mallee Electorate. Yarriambiack Shire Council Mayor, Graeme at Anzac Park. Around 40 members of the community along with Massey, said “prospective candidates needed to be from the region”. Yarriambiack Shire Council members including Chief Executive “They need to well and truly understand the needs of our community”, Officer, Jessie Holmes, Mayor, Graeme Massey and Deputy Mayor, he said. Helen Ballentine, along with Rural Northwest Health Chief Executive “The electorate is a very diverse area. It is not just about understanding Officer, Kevin Mills and Police representatives, Acting Senior one type of need, it’s about addressing all the needs of the people who Sergeant Karen Bain and Sergeant Kylie Newell, gathered for a light live in the area”. Cr Massey said “he can understand why former lunch and to hear speeches from Jessie Holmes, Police and Kevin Yarriambiack Mayor, Ray Kingston, put his hand up to run the Mills. CEO Jessie Holmes spoke about the causes of family violence seat. There is a lot of disillusion with the current major parties”, but and what the individual could do in preventing and eliminating it. Graeme doesn’t think the smaller parties offer an alternative. Graeme wished Ray all the best. Mayor Massey said “a female candidate December 2018 for the Nationals would be a good way forward”. “It would balance Four years after the Yarriambiack Has Talent format was rebooted things up. There are some really well spoken and articulate women in as a FReeZA Event, a large crowd was once again provided with our region, but it’s a matter of whether they want to go into politics”. an afternoon of compelling viewing. YHT, as it is known locally, Hindmarsh Shire Council Mayor, Ron Ismay said “the community utilised the fabulous acoustics of the Warracknabeal Town Hall to wanted stability and unity in its political representatives”. “It just deliver one inspiring act after another. Yarriambiack Shire Mayor, seems to bounce from one catastrophe to another”. West Wimmera Graeme Massey, opened this event. The judging panel was Mayor Shire Council Mayor, Jodi Pretlove said “a future Member for Mallee Graeme Massey, Deputy Mayor Helen Ballentine, Chief Executive needed to be an advocate for their electorate”. “Andrew Broad was Officer, Jessie Holmes, Kendra Clegg and Yarriambiack Youth brilliant as representative”. “He was able to communicate well and Action Councillor, Maddy Cashill. seemed to have a real understanding of the issues that we face”, she said. Food premises inspections continued across the Shire, primarily undertaken at community groups and sporting clubs with a good level Wimmera Councils will be able to marginally increase their rate cap of cooperation from all observed. in the next financial year. The State Government has announced it will set the 2019-20 cap at 2.5 percent for all Councils, a .25 percent Council recently registered a tattoo parlour in Warracknabeal under increase on this year’s cap. The new figure will match the Consumer the Public Health and Wellbeing Act 2008, where all strict health Price Index. Yarriambiack Shire exceeded their cap this year and it requirements have been met and exceeded. gave them an extra $39,000 with the rates increasing 2.57 percent on average. Shire Council announced at the November Council meeting that six condom vending machines have been installed across the Shire. The Blue-green algae detected at Lake Marma. Yarriambiack Shire machines have been installed in both the female and male toilets at Council advised people to not come in contact with water at Murtoa’s Warracknabeal, Murtoa and Hopetoun. Cr Kylie Zanker was delighted Lake Marma after blue-green algae was detected. Chief Executive with the result after moving the original motion for the installation in Officer, Jessie Holmes said “the lake should not be used for any July. Cr Kylie said “As a Councillor, community member and parent, recreational activities until further notice”. She also said “regular I am very pleased to have this opportunity to promote the awareness monitoring of the lake would continue and the community would be of the newly installed condom vending machines”. advised once levels are considered safe”. Notice was given that a Special Council Meeting was to be held January 2019 on Wednesday, 12 December 2018 in the Council Chambers at the Municipal Office, 34 Lyle Street Warracknabeal commencing at Beulah resident Barb Moore was awarded the Yarriambiack Citizen 9.30am. Everyone was welcome. of the Year Award in a ceremony at Beulah. The day’s celebration started with a flag raising ceremony at the Business Centre organised Yarriambiack Shire Council has re-elected Councillor Graeme by the Lions Club followed by a walk to the Community Centre where Massey as its Mayor for the next 12 months and Councillor Helen the remainder of the activities took place. Cr Helen Ballentine, a long

17 Yarriambiack Shire Council Annual Report 2018-2019 time supporter of the event was joined by Mayor Graeme Massey. petition. The representative for the petition was given the opportunity Mrs Moore has been a long serving member of her community and a to speak with the Councillors to outline the concerns of the signatories. passionate supporter of Beulah since her birth. Once everyone concerned had taken the opportunity to speak on the issue, Mayor Graeme Massey put the recommendation to the vote. Councillors provided reports on all meetings and events they attended The recommendation to issue a Notice of Decision to approve the in December and January on behalf of the Council. Without exception, Planning Permit TP30-17 was carried with a 5-1 vote in favour. the most enjoyable events for the Councillors were the presentation events and concerts at the various schools across the Shire. At the Warracknabeal Australia Day celebrations, Cr Kylie Zanker took to the stage to present both Yarriambiack Young Citizen of the The first turbine at Murra Warra Wind Farm was fully installed in Year to Lily Eldridge and the Community Event of the Year award to early January with stage one now in full swing. The planning for the Wheat City Derby Angels. While the Citizen of the Year award stage two is well advanced with a Traffic Management Plan being was presented in Beulah, it was announced the Shire had recognised assessed by Council. Mrs Barb Moore for her years of service to the Beulah community. Vicroads have completed reconstruction of the badly potholed section Yarriambiack Shire Council informed residents that from late January between Brim and Beulah. Planning is underway to reconstruct the through to February/March, for the period of up to three weeks, your rough section signed at 80km just north of Minyip on the Stawell household may receive a call from an independent market research Warracknabeal Road. This will be completed in the next financial agency, National Field Services. They have been commissioned to year. conduct a community satisfaction survey on behalf of the Council. The Stage three and four of the Warracknabeal Flood Levee being the survey has been designed to assess the performance of Yarriambiack elevation in road level of two sections of Craig Avenue commenced Shire Council across a range of measures to identify ways to provide mid January. The sealed roads are being built up with hotmix in areas improvement or more effective service delivery to residents. where there is no room to construct an earthen levee. Council provides community groups and small businesses the Council managed Caravan Parks in Warracknabeal, Hopetoun and opportunity to work collaboratively with Council to make our Shire Murtoa continue to attract good numbers of travellers to the Shire. a better place to live and work. Council congratulated the following Visitors making a trip out visiting the Silo Art Trail. groups and businesses on being successful in the latest round of the SHARE Community Grants Program. Council received $8,311 from the Municipal Association of Victoria *Brim Memorial Bowling Club to continue tobacco enforcement and complete cigarette sales to *Hopetoun Bowling Club minors. *Southern Mallee Giants Cricket Club Inc *Lions Club of Minyip Blue-green algae inspections continued across the Shire. Lake Marma *Murtoa Agricultural & Pastoral Society still three times the limit, it remains closed to users. *Murtoa Events Twelve Fire Prevention Notices have been re-issued on top of the *Murtoa Mechanics Hall 149 Fire Prevention Notices that have already been issued to property *Minyip Show & Shine owners. *Rotary Club of Warracknabeal *Warracknabeal & District Band Inc Council has had 11 dogs and one cat impounded. Ten of the dogs *YFest Promotions have been reclaimed and the cat went to rescue. *Murtoa & District Historical Society *Hopetoun Golf Club Installation of two cabins at the Beulah Caravan Park commenced *Hopetoun Memorial Hall CoM in November. They are now at lock-up stage with 50 percent of the *Lake Marma Public Park & Gardens Res work completed. Project detailed facility audits were completed in *Lions Club of Beulah December. Now awaiting the draft report to be released. The work is *Minyip & District Field & Game still in progress and is approximately 50 percent completed. Project *Minyip Progress Association value is $19,000. *Sheep Hills Mechanics Institute Roadside spraying - some areas are being re-sprayed for the second *The Stick Shed Com time. Mowing and spraying of the aerodromes. Also work continues *Warracknabeal Arts Council on road sweeping across the entire Shire. Construction works have *Warracknabeal Rifle Club commenced on the Sheep Hills Kellalac Road shoulders and the Sea *Warracknabeal Town Hall CoM Lake Lascelles Road work was completed and sealed on January 11th *Woods’ Farming & Heritage Museum 2019. Ratepayers were reminded that the final date for payment of Council Yarriambiack Shire Council issued a notice of decision to approve Rates in full is Friday 15 February. a planning permit for construction of eight dwellings at 19 Carroll Council has a new Economic and Planning Development Officer, Street in Minyip. A report prepared by CEO, Jessie Holmes, was Adam Moar. Adam started in his position in December, he has a presented to the Council for consideration. The notice saw some Bachelor of Applied Science (Biodiversity, Environmental and robust discussion among the Councillors, along with objections raised Park Management) from the University of South Australia and has from the community. One objection received saw 80 signatures on a also studied Rural and Regional Planning through the University of

Yarriambiack Shire Council Annual Report 2018-2019 18 New England in Armidale, NSW. Prior to his appointment, Adam Grants currently available include the On-Farm Drought Infrastructure worked at the Horsham Rural City Council as a Town Planner from Support, Innovation in Marketing, Sports Participation, Regional 2011 until he started this role. Adam is looking forward to working Events Fund and Community Climate Change Adaptation Grants. with existing business and new investors across all industry sectors throughout the Shire. March 2019 Yarriambiack Shire welcomed its newest Australians in a citizenship February 2019 ceremony officiated by Mayor, Graeme Massey, Cr Kylie Zanker, Shire CEO, Jessie Holmes, was guest speaker for the morning at the Cr Corinne Heintze, Cr Jean Wise and Cr Tom Hamilton were all Hopetoun Probus Club. Jessie provided an overview of her role at the present to witness the ceremony. Shire. After Ms Holmes’ presentation, Probus Club members were offered the chance to ask questions and raise Shire concerns. Yarriambiack Shire Council is currently seeking funding for upgrades to the Warracknabeal Regional Livestock Exchange. A Project Plan Warracknabeal Leisure Centre is set to get a major upgrade following has been developed to improve the general amenity of the saleyards the announcement of a grant as part of the second round of the site to offer greater flexibility of use, extend the operational hours, Federal Government’s Community Sport Infrastructure Program. increase revenue and provide a safe environment for users and The announcement of the grant for the Leisure Centre means the livestock. The project aligns with Yarriambiack Shire’s Council Plan centre will receive new flooring with $249,290 allocated for the in regard to meeting future needs by supporting sustainable economic, project. The current floor will be ripped out, replaced, refinished social and environmental objectives. The livestock exchange is an and all line marking complete. Mayor Graeme Massey thanked the important meeting space which fosters social inclusion and promotes Federal Government for the grant. knowledge sharing which is essential for ongoing improvement in the competitive agricultural environment. Warracknabeal Town Hall will receive a much needed upgrade after Yarriambiack Shire Council was successful in obtaining a grant for The Yarriambiack Shire Council is offering a fun filled seaside the project. The grant of $130,000 was awarded to fund structural holiday for all children of the Shire between the ages of 9 to 12 repairs to the Hall. The Town Hall was erected in 1939-40 and is years. The Shire Council has provided the opportunity for children one of the first Modernist Town Halls in Australia. The building still to attend this camp for many years. The children who attended have houses the original cinema dress circle and 1930’s projection and totally enjoyed themselves and many wish to return the following sound equipment. Today, it is used by a wide range of community year. The Portsea Camp has been running since 1946 and has a well groups and provides an accessible venue for community events and deserved reputation for providing safe holidays and entertainment. functions. Yarriambiack Shire Council looks forward to working Entertainment includes: snorkelling, swimming, high ropes, flying with Heritage Victoria and the Warracknabeal Town Hall Committee fox, giant swing, canoeing, arts and craft activities, strolls on the of Management during the project. The project starts in March and is beach, movies, plus many more other fun things to do. expected to be completed by July. The third annual Yarriambiack Young Achiever Awards will take The Hopetoun Aerodrome has been a hive of activity during the last place at Hopetoun’s Lake Lascelles in April. The awards were opened fortnight as a major resurfacing and upgrade of the facility has been for nomination, with winners receiving a certificate and a prize undertaken. The total cost of works is $530,000, with $250,000 being voucher to the value of $150 to be spent within the Yarriambiack sourced from the Federal Government via the Regional Aviation Shire. Nomination forms were available on the Yarriambiack Shire Access Program. Council tendered the works and the successful website. https://yarriambiack.vic.gov.au/community-services/. contractor was Centre State Asphalting who worked closely with Council to achieve the best possible finish. This is the second part Yarriambiack’s iconic Silo Art Trail is attracting more than 570 extra of the upgrade with the lighting system being replaced a couple of visitors to the region every month, delivering tourist dollars to small years ago at a cost of $250,000. Council’s Manager Asset Operations towns across the area. Minister for Regional Development, Jaclyn was delighted with the quality of the job. “It’s top notch and will Symes, visited Rupanyup to hear how the town’s painted grain silo be a tremendous facility for years to come enabling air ambulance, is bringing more tourists to the area and boosting the local economy. crop sprayers, commuter aircraft and hobbyists to utilise a quality Victoria’s silos are being given a new lease on life and it is exciting facility”. Stage 3 of the project will include resealing of the taxiway to see tourists following the Silo Art Trail to see the country’s largest and the apron in front of the hangar which will occur later in the outdoor art gallery and deliver tourism money to small towns along financial year. the way.

19 Yarriambiack Shire Council Annual Report 2018-2019 Mayor Graeme Massey explains that small rural shires such as ours them. The pavers were chosen to complement the colours in the gates face a number of challenges. One of the major ones is continued using a charcoal and a golden hued paver. Since the beginning of financial sustainability in the light of declining population and ageing the work, the entrance to Anzac Park has been transformed back to infrastructure. The current Victorian Auditor-General’s Office its former glory. The gates were restored through a grant the RSL, report highlighted this, predicting that Councils such as ours will in conjunction with the Shire, received as part of the centenary move into a high-risk category by 2020-21. Over 90% of Council’s celebrations of WWI, a grant of approximately $13,900 from the income comes from rates and Government grants. There are limited Restoring Community War Memorials and Avenues of Honour opportunities available for our Council to generate extra income to grants program. provide services and maintain facilities. We are all very aware of this situation when we began discussions regarding the preparation of Residents were reminded that with the upcoming Renewal of Animal the 2019-20 Council Budget. However Graeme reports that there are Registrations in April, they must abide by the limit to the number of some positive signs emerging. animals to be kept in town. A detailed list of all animals can be found on our website at www.yarriambiack.vic.gov.au. The Mayor attended a meeting at Sailors Home Hall to meet the buyers group that is sourcing power from the 61 turbines at Murra While neighbouring Shires have received significant funding in the Warra Wind Farm. All were very happy with the project and looking Federal Government’s Drought Community Program, Yarriambiack forward to supporting Stage 2 of the development which would Shire Council has missed out on much needed funds. Chief Executive construct a further 55 turbines. All of these turbines would be located Officer, Jessie Holmes said, “When the funding announcement was in our Shire, attracting payments in lieu of rates from the company. made, we made several phone calls to decision makers regarding why we didn’t receive the funding as well, but we received a Stage 3 and 4 being the elevation in road level of two sections of disappointing response.” “We put together information and data from Craig Avenue was completed in January and is an excellent result. the past 24 months to show that across our Shire we have received below average rainfall and presented our findings to the committee”. Share Community Grants Applications for Round 2 were opened. “Our agricultural industry relies heavily on the weather and to not Guest speaker for the February Probus meeting was Jessie Holmes, receive the funding that other Councils receive is disappointing”. CEO of the Yarriambiack Shire Council. Jessie began her presentation “We received the response that they are continuing to monitor the with a brief description of her background. Jessie explained how situation”. All Councillors expressed their disappointment at the lack passionate she is about her job and the Wimmera and Southern of funding for Yarriambiack Shire Council. Mallee area. “The information provided was invaluable to all and the position of CEO is in good hands while Jessie is there”. “Her obvious April 2019 passion for the job shines through” said Janine Bester who introduced Yarriambiack Shire Council along with the Wimmera Development Jessie, she also thanked Jessie and presented her with a memento. Association have partnered with Localised to create a local business network to promote and support business activity across our region. An opportunity was opened to all students from year 7 – 9 from Council wants to keep more business-to-business dollars in the local Hopetoun, Warracknabeal and Murtoa Colleges to become CEO for a community. The network is in its launch phase. day. Students that were interested in sitting along side Yarriambiack Shire Council’s CEO Jessie Holmes at a Council meeting were Council implemented a new phone system which will change the way required to fill in an application form, available from all school’s the public will be connected to the main office. Customers with any front offices. The forms will give you the chance to advise Jessie the queries or concerns will be given 5 different options to choose from. things that you would like to do if you were a CEO for a day. This will be a trial for 2 weeks and Council welcomed any feedback from the general public. Join the Community Services & Development Team during a series of information sessions throughout March and April 2019. The sessions Members of the Yarriambiack Youth Action Council joined with Cr will cover a range of topics that will assist community groups when Kylie Zanker, Mayor Graeme Massey and Shire CEO, Jessie Holmes applying for grants. The information includes grants from a few to announce the Young Achiever Awards at Hopetoun. hundred dollars through to partnered infrastructure projects. Yarriambiack Shire Council has provided notice to the Department of Yarriambiack Shire Council invited tenders from competent and Health and Human Services its intention to cease provision of service experienced contractors for Tender Contract No C242/2019 Provision of the transport to medical appointments after a unanimous vote by of Banking and Bill Payment Services. Tenders are hereby called for Councillors at the recent meeting. The Council have provided home the provision of these services, for a period of three years. Tenders and community care over a number of years. Changes to the funding close at 2pm Thursday 18 April. model between the State and Federal Government in 2016 along with a change in the service model have seen a gradual decline in the The restoration work on the Anzac Park Memorial Gates in number of residents accessing services. Warracknabeal has been completed after more than four years and is ready for the Anzac Day services. The final piece in the upgrade, Yarriambiack Council provides a free universal service to parents of the paving of the area in front of the gates, was completed this week children 0-6 years of age to monitor the progress and development in collaboration between RSL members and the Yarriambiack Shire. of the children and assist parents with their role as care givers. The Shire assisted with the preparation of the footpath, digging up, Our Maternal and Child Health Nurses are Nanette Freckleton and levelling and the relaying of the path. While this was being done, Michelle Schilling. Marv Duncan concreted the border at the front of the gates to stabilise

Yarriambiack Shire Council Annual Report 2018-2019 20 Warracknabeal skateboarders and scooter riders put on a show for years. Victorian Council of Social Services is inviting community the crowd in the ‘Lets scoot and skate mate’ event held at the skate organisations to a consultant forum to help inform our submission to park. The event followed a ‘come and try’ day held the previous day the IGEM review. which saw plenty of the town’s youth give it a go. The youngsters again put on a great display, making the most of the opportunity to Ratepayers that elected to pay their rates by instalments were show off their talents and skills in front of family and friends. Renton reminded that the final instalment was due on Friday 31 May 2019. Millar, who has been voted one of the 25 most influential skaters of Yarriambiack Shire Council took a Murtoa man to the Horsham the past 25 years was a great drawcard and spent some time with the Magistrates Court for failing to comply with a Fire Prevention Notice. kids. Mayor Graeme Massey was one spectator that was impressed The property was also of a standard that was negatively impacting the with the talent on show. Not being a skateboarder or a scooter rider amenity of the street. The Magistrate has placed the man on a 12 he appreciated their skills. Mayor Massey presented Cody Richards month good behaviour bond and ordered that the property be cleared with his award for winning the open scooter event. to a satisfactory standard by the end of July 2019. Council will work Yarriambiack Shire Council invites tenders from competent and closely with property owners who want to reduce the risk of fire to experienced contractors for Tender Contract No. C244/2019 Murtoa their home and surrounding neighbours, but will not tolerate owners Swimming Pool Change Rooms Upgrade. Tenders close at 2pm who fail to take this responsibility seriously. Friday 10 May. Pressing issues raised at a Warracknabeal positive planning community forum. Some of the most pressing issues raised were May 2019 lack of accommodation for visitors to the town, a shortage of Yarriambiack Shire Council provides community groups and small building blocks for new homes and the need for a housing estate businesses the opportunity to work collaboratively with Council to to be developed. The meeting also identified the long overdue make our Shire a better place to live and work. Congratulations to need for a modern 24 hour/7 day access gymnasium to be built in the following groups and businesses on being successful in the latest the town. The meeting was hosted by Yarriambiack Shire Council round of the SHARE Community Grants Program. and Warracknabeal Action Group to establish the new Community *Murtoa Bowling Club Action Working Plan. Popular ideas included addressing a major *Rupanyup Major Events on behalf of Rupanyup 2020 ‘Back To shortage of visitor accommodation, including caravan park upgrade Committee’ and installation of cabin type accommodation and independent living *Warracknabeal Action Group aged care units within proximity of the business centre. Members of *Yaapeet Community Club the community also put forward many ideas to upgrade the town, *Beulah Bowling and Croquet Club Inc including a new toilet block and kiosk at the pool, the urgent need *Beulah Fire Brigade for a new modern veterinary clinic facility and a return to a regular *Beulah Public Purpose Reserve Committee of Management/Beulah service, improved entrance signs and facilities to town, caravan Caravan Park parking around town and especially making caravan sites available *Brim Sports & Social Club north of the boat ramp. Installing a dog park, beautifying the main *Hopetoun Angling Club street and adding power to the Community Garden. *Hopetoun Table Tennis Club *Minyip Golf Club Yarriambiack Shire Council has proposed its budget for the 2019- *Murtoa Progress Association Inc 2020 financial year with submissions on the budget received until *Patchewollock Music Festival Wednesday 19 June 2019. The proposed budget proposes a rate *Rupanyup Major Events increase of 2.23 percent due to our slight over application in the *Nick Cave subgroup – Warracknabeal Action Group 2018-2019 year. The Fair Go Rates System (FGRS) has capped *Warracknabeal Bowling Club Inc rates increases by Victorian Councils to the forecast movement of *Warracknabeal Golf Bowls Club 2.5 percent. In this proposed budget we have allocated funding of *Woomelang Bowling Club Inc $7.404 million for asset renewals and upgrades. The proposed budget *Woomelang Returned Soldiers Rooms and Memorial Hall. also funds $854,000 for new assets. Our focus for the next year is to continue to deliver on the projects and services that make our Free Green Waste Disposal – Property owners and residents Council a great place to live in and respond to the challenges we throughout Yarriambiack Shire Council were advised that fees for the are currently facing. The proposed budget was developed through a disposal of green waste will be waived for the period of 28 May 2019 rigorous process of consultation and review and Council endorses it to 9 June 2019 during transfer stations’ normal hours of operations. as financially responsible. Since 2009 there has been a range of changes introduced to the way Councillors were kept busy at the monthly Yarriambiack Shire Victoria prepares, responds and recovers from emergencies. To help Council meeting. Councillors were pleased to hear all six Fixing understand if these changes are bringing better outcomes for all Country Roads projects were successful while the capital works Victorians, the Inspector-General of Emergency Management (IGEM) program is nearing completion for this financial year and Rupanyup is undertaking a major review of the reform of Victoria’s emergency Reservoir decommissioning works are being undertaken. The total management arrangements over the past 10 years. Communities in funding allocated by the State Government is $1,542,924. the Mildura, Swan Hill, Yarriambiack, Hindmarsh, West Wimmera and other surrounding Local Government areas have been subject Council approved the interstate travel for Mayor, Graeme Massey to a range of significant bushfires, floods and other events in recent and Chief Executive Officer, Jessie Holmes, to attend the National

21 Yarriambiack Shire Council Annual Report 2018-2019 General Assembly of Local Government in Canberra on June 16 to *Minyip Recreation Reserve – New irrigation to sports oval 19. The two will represent Yarriambiack Shire Council and plan to *Beulah Hall & Swimming Pool – External painting of hall and solar meet with the new Mallee member, which should be Anne Webster, system for pool pump once the election results have been declared. *Rupanyup Recreation Reserve – Upgrade to sporting oval lights. Council has made an application to the Local Government Energy Yarriambiack Shire is one of six Shires who will lead the roll-out Saver Program which is funded by the State Government. Council of subsidised three year old kinder. The announcement came during previously had energy audits undertaken across its major facilities the delivery of the Victorian State Budget for 2019-2020 with an with opportunities for energy savings identified. A key priority of investment of $881.6 million that will give children access to two the audit was the ageing air conditioning units at the Council offices years of subsidised kinder programs delivered by a teacher before and an application for $48,362 has been submitted. The lighting at starting school. The Budget includes $473.2 million for early the Council office, library and stadium have already been updated to childhood infrastructure, which will support the sector to invest in LED units. The program will fund energy efficient upgrades at the new and expanded kindergarten facilities, when and where they are caravan parks, Gateway BEET and Warracknabeal Mechanics Depot. needed most. It also invests $92.4 million to support early childhood teachers and educators through more professional development, Yarriambiack Shire Councillors were pleased to receive funding of mentoring and scholarships, so children continue to have access to $1 million as part of the Drought Communities Program (DCP) and highly-trained teachers. The State Government will work with local heard of the plans at the monthly Council meeting on Wednesday. Councils and the sector to co-invest in the infrastructure needed. Council made applications for 13 projects across the Shire totalling a cost for the full $1 million. In April the Federal Government, whilst June 2019 in caretaker mode, made the declaration that the Shire is eligible to apply for funding under the Drought Communities Program. The Yarriambiack Shire Councillors approved a new Procurement Policy fund is designed to support local infrastructure and other projects at the monthly Council meeting due to the previous policy being out for communities and businesses that have been impacted by drought. of date. The Local Government Act 1989 requires under section 186A The DCP funding guidelines state that funding will be targeted at that Council have a Procurement Policy that outlines the matters, infrastructure projects that provide employment for people whose practices and procedures that will apply to all purchases of goods, work opportunities have been impacted by drought; stimulate local services and works. The current Procurement Policy was adopted community spending; use local resources, businesses and suppliers and in 2014 and since then Council has undergone a number of changes or provide a long-lasting benefit to communities and the agricultural and best practice guidelines around procurement from a range of industries on which they depend. It is expected that all projects will oversight organisations have been developed. The new Procurement increase employment, economic activity, productivity, as well as Policy considers the way in which Council will purchase goods and the retention of business, services and facilities. Yarriambiack Shire services in line with relevant legislation and strong integrity and Mayor, Graeme Massey, said “This is ‘bonus money’ for us, which is probity frameworks to provide transparency and accountability for the excellent”. Councillor Tom Hamilton said, “This is a great outcome expenditure of public funds. Procurement remains one of the highest by Council to receive this funding”. “I am happy for the money to risk areas for Council compliance and a robust policy together with go back into region. It’s not just funding for the farmers, it is a great a detailed procedure and adequate training are all important elements outcome for everyone,” Councillor Hamilton said. Councillor Kylie to ensuring that the risk has mitigating measures. The policy is now Zanker said, “I just want express my gratitude to CEO Jessie Holmes in place and will be reviewed every 12 months. as well as everyone who had a part in receiving this funding. We can now move forward with the projects”. “I’m extremely excited to be Yarriambiack Shire Council is seeking public input into the new able to get these projects”. Yarriambiack Youth Engagement Strategy. The Yarriambiack Youth Council has various projects that are currently in the pipeline Engagement Strategy is to provide direction for the development and depending on funding. Some of the projects that are currently at coordination of youth services and infrastructure in Yarriambiack preparing a project document stage: Shire Council for the period 2019-2022. Council is keen to hear *Aubrey Hall – New roof and arts project what people have to say about how we plan for our youth in the next *Yaapeet Reservoir – Earthworks four years. Council wants to listen to the community views about *Jung Recreation Reserve – New playground issues affecting youth and find the best pathway to making the *Patchewollock Public Space – Upgrade to include seating, BBQ Yarriambiack LGA a better place for our youth to live and grow up. area and landscaping. It is planned that the new Yarriambiack Youth Engagement Strategy *Speed Park – Upgrade to include seating, BBQ area and landscaping will encompass the 8-25 year age groups to provide more strategic

Yarriambiack Shire Council Annual Report 2018-2019 22 support for a group at the bottom of the age scale. The community “Currently three year olds aren’t allowed under Government policy”. consultation will also include surveys of young people (both in and out of school), plus parents and community members at these face to Council’s town maintenance team spent two days improving the face pop up sessions. safety of Scott Street, Warracknabeal. Three members spent their time lopping trees along the centre strip in order to maintain safety Beulah Community Action Plan was updated when a group of for pedestrians and drivers. approximately 25 gathered at the Beulah Memorial Hall Supper Room to discuss what Beulah residents would like to see happen Council’s town maintenance team also worked hard on refreshing in the future. Jessie Holmes, Chief Executive Officer, spoke of Federation Square and the Phillips Street roundabout in the role the Shire can play in helping communities achieve project Warracknabeal. Removing overgrown plants and replacing them with development. Four Shires will be working with the Government over more user friendly plants. The new plants will be better for children the coming years with the Building Better Regions project to improve and drivers who at time had difficulty seeing over the shrubs. the streetscapes across the Shire and working on the Caravan Park Yarriambiack Shire Council formally adopted its Budget for master plan. Community members were split into groups where they 2019/2020 financial year during its June meeting. came up with a wish lists for projects that they would like to see happen in Beulah. Many projects were highlighted across all groups. Yarriambiack Shire will share in $5 million to help streamline Council’s These ideas will be used in conjunction with community groups, the internal processes, potentially saving $150,000 to $200,000 a year Beulah Progress Association and the Yarriambiack Shire Council, to once implemented. The programs aim is to save Councils millions of plan and seek funding to see these ideas come to fruition. Council dollars and deliver better outcomes for their communities. Buloke, recently received funding for drought projects which Beulah received Hindmarsh, Horsham, Loddon, West Wimmera and Yarriambiack $40,000 to paint the Memorial Hall and $20,000 to put solar power will share the $5 million to improve the quality effectiveness and at the Swimming Pool. affordability of services to their communities. The finance will be used to deliver a full suite of regionally-shared finance and payroll Yarriambiack Shire Council residents will assist Council to plan for services, which will deliver more than $8 million in productivity the bright future of the community based library service to commence benefits and reduced costs over five years. Chief Executive Officer, from July 1, 2020. Over the next few months, Council staff will Jessie Holmes said “at the moment each of the Councils had different engage with all communities currently receiving a library service processes which were costly when they needed to outsource work to discuss how they want their library service to look in the future, while staff were away, but the project would allow them to share including which programs and value adding opportunities they can services, allowing cost saving and streamlining”. “The grant will identify. Yarriambiack Shire Chief Executive Officer, Jessie Holmes hopefully create opportunities for us to engage professionals in said “The corporation model for library services has served us well for the Wimmera area, rather than having to outsource to places such many decades, but it is time now to look at the way in which Council as Melbourne and save us around $150,000 to $200,000 a year”. can deliver library services”. “This is as part of their wider community “It is exciting for us to be able to bring all the Council’s internal development commitments, from early years through to older persons processes up to date and potentially in the future we can look at how liveability and all the amazing opportunities that libraries afford as we interface with the community, whether that means more online dynamic spaces to not only collect books and build on imagination, services” she said. but as activated spaces for social inclusion and connection”. “Once we have spoken with all our communities about how they see the Yarriambiack Shire Council’s overall performance index score of 62 library service working for them and provided them with examples is consistent with the 2018 result. Council’s overall performance is of options available, including partnering with neighbourhood houses rated statistically significantly higher (at the 95% confidence interval) or civic locations”. “Council is absolutely committed to maintaining than the average rating for Council’s in the Small Rural group and membership with SWIFT (Library Consortium) to provide continued similar to the average for Council’s State-wide (index scores of 58 access to wide range of other library resources across the State along and 60 respectively). (Community Satisfaction Survey, see page 32). with a catalogue of online digital material, including audio book and eBooks”. Yarriambiack Shire Council is calling on the State Government to consider allowing younger children to travel alone on buses, ahead of the three year old kindergarten roll-out in 2020. General Manager of Community Services and Development, Gavin Blinman, said “four year olds were coming to some kinders in the region on buses”.

23 Yarriambiack Shire Council Annual Report 2018-2019 Financial Summary Council’s financial position continues to remain sound Detailed information relating to Council’s financial performance is included within the Financial Statements and Performance Statement sections of this report.

The following is a snapshot of Council’s 2018/19 financial position: Operating Position Council achieved a surplus of $6.019 million in 2018-19. This surplus has increased on the prior year surplus of $2.491 million. As per the Comprehensive Income Statement in the Financial Report, the variance is due mainly to Council receiving more operating and capital grants in the 30 June 2019 in the 2018-19 financial year. 20

15

10

5 20

0 2011-1215 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

-5

Adjusted Underlying ratio result % 10

-10 5

300 0 Liquidity 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Cash has increased by $845,000250 from the prior year mainly due to the early payment of grants for projects at the end of the 2018-19 year. The working capital ratio which assesses-5 Council’s ability to meet current commitments is calculated by measuring Council’s Adjusted Underlying ratio result % current assets as a percentage200 of current liabilities. Council’s result of 266% is an indicator of satisfactory financial position and is in the expected target band of 100% to 300%.-10 If the affects of unspent borrowings is removed, Council’s working capital ratio was 145%. 150 300

Working capital ratio % 100 250

50 2011-12200 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

150 3.5

3 Working capital ratio % 100

2.5 50 2 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 owings ratio % % rr owings ratio 1.5 3.5 1 3 Loans andbo 0.5 2.5 0 Yarriambiack Shire Council Annual Report 2018-2019 24 2011-122 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 owings ratio % % rr owings ratio 1.5

1

Loans andbo 0.5

0 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 20

15

10

5

0 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

-5 Adjusted Underlying ratio result %

-10

300

250

Obligations200 Council aims to ensure that it is able to maintain its infrastructure assets at the expected levels, while at the same time continuing to deliver the150 services needed by the community. To bridge the infrastructure gap, Council invested $6.923 million in renewal works during the 2018-19 year. This was funded from operations and cash reserves. At the end of the 2018-19 year Council’s debt ratio which is measured by comparing Working capital ratio % interest-bearing100 loans and borrowings to rate revenue was 0.81% which was within the expected target band of 0% - 10%. Council’s asset renewal ratio which is measured by comparing asset renewal expenditure to depreciation was 141% which was outside the expected target 50 band of 50%2011-12 - 100%. 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

3.5

3

2.5

2 owings ratio % % rr owings ratio 1.5

1

Loans andbo 0.5

0 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

160 160 140 140 120 120 100 100 160 80 80 140 60 60 120 Asset Asset ratiorenewal % 40

Asset Asset ratiorenewal % 40 100 20 20 80 0 0 60 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Stability Asset ratiorenewal % 40 and Efficiency Council20 raises a wide range of revenues including rates, user fees, fines, grants100 and contributions. Despite this, Council’s rates concentration 100 which0 compares rate revenue to adjusted underlying revenue was 53% for the 2018-19 year which is within the expected target band of 40% 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 80 - 80%. In the 2018-19 year the Council rate increased to 2.25%. This resulted80 in an average residential rate per residential assessment of $701 which compares favourably to similar Council’s in the regional area. 60 100 60

40 80 40

Rates co ncentrationratio % 20

60 Rates co ncentrationratio % 20

0 40 0 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Rates co ncentrationratio % 20

800 0 800 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 700 700

600 600 500 500 800 400 400 700 e level level nu e $ ratio 300

e level level nu e $ ratio 300 600 Reve 200 Reve 200 500 100 100 400 0 0 e level level nu e $ ratio 300 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Reve 200 25 Yarriambiack Shire Council Annual Report 2018-2019 100

0 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Section 3: Our Council Yarriambiack Shire Council represents its community by considering its diverse needs when making decisions, advocating in the interests of ratepayers and encouraging active participation in community life.

Yarriambiack Shire Council 34 Lyle Street Warracknabeal Victoria 3393

Telephone: (03) 5398 0100 Facsimile: (03) 5398 2502 Website: www.yarriambiack.vic.gov.au Email: [email protected]

Postal address: PO Box 243 Warracknabeal Victoria 3393

Yarriambiack Shire Council Annual Report 2018-2019 26 Council Prof ile Yarriambiack Shire Council is situated in north-western Victoria, in the heart of the State’s wheat belt. The population is concentrated in a number of small towns which service the surrounding broad hectare farming properties. Yarriambiack Shire is the heartland of grain production and handling in the Wimmera and Mallee. The main industry is agriculture which accounts for almost half the workforce.

Characteristics Yarriambiack Shire comprises an area of 7,158 square kilometres with an estimated residential population of 6,658 residents and includes the townships of Warracknabeal, Murtoa, Hopetoun, Minyip, Rupanyup, Beulah, Brim, Lascelles, Lubeck, Lah, Patchewollock, Speed, Tempy, Woomelang, Yaapeet, Sheep Hills, Rosebery and Turriff. Council administration is based in the township of Warracknabeal, and a Council service centre also operates from the township of Hopetoun. Excellent educational facilities are available in Yarriambiack Shire, including early learning centres, kindergartens, primary schools, secondary schools and a special developmental school. Information centres, a library and a mobile library that travels the district are also available. Recreational activities are available in abundance in our shire giving community members and visitors wonderful opportunities to experience new activities. Most townships in the shire have their own sporting facilities, such as football fields and netball/tennis courts. Hopetoun, Warracknabeal and Murtoa also have skate parks. Tourism is ever growing throughout our shire. We are located immediately to the east of some of Victoria’s main eco-tourist attractions, including the Big Desert, Wyperfeld National Park, Lake Hindmarsh, Lake Albacutya and the Little Desert. In recent years, The Silo Art Trail has become Australia’s largest outdoor gallery. The trail stretches over 200 kilometres, linking Brim with neighbouring towns Lascelles, Patchewollock, Rosebery, Rupanyup and Sheep Hills.

27 Yarriambiack Shire Council Annual Report 2018-2019 Councillors Yarriambiack Shire Council provides leadership and good governance to the Municipality. The role of Council is to represent its community by considering its diverse needs when making decisions, advocating in the interests of ratepayers and encouraging active participation in community life. The municipality is divided into three Wards, represented by two Councillors in the Hopetoun and Dunmunkle Wards and three Councillors in the Warracknabeal Ward. The seven Councillors are the elected representatives of all the residents and ratepayers across the Shire. They have the responsibility for setting the strategic direction for the municipality, policy development, identifying service standards and monitoring performance across the organisation.

The Councillors are listed below: Cr Graeme Massey (Mayor) Cr Kylie Zanker First Elected: 2012 First Elected: 2008 Ward: Warracknabeal Ward: Warracknabeal Email: [email protected] Email: [email protected] Phone: 0428 339 377 Phone: 0428 349 058 Cr Massey provides representation on the following committees: Cr Zanker provides representation on the following committees: • Municipal Association of Victoria • Municipal Association of Victoria • North West Municipalities Association • North West Municipalities Association • Yarrilinks - Yarriambiack Landcare Group • Internal Audit Committee • Yarriambiack Tourism Association • Rural Financial Counselling Services, Victoria • Centre for Participation • Yarriambiack Chaplaincy Council • Council Youth Action Committee

Cr Helen Ballentine Cr Jean Wise First Elected: 2005 First Elected: 1998 re-elected: 2012, 2016 Ward: Hopetoun Ward: Warracknabeal Email: [email protected] Email: [email protected] Phone: 0429 006 016 Phone:0407 242 914

Cr Ballentine provides representation on the following committees: Cr Wise provides representation on the following committees: • Yarriambiack Tourism Association • Internal Audit Committee • GWM Water Regional Recreational Water Users Group • Australian Local Government Women’s Association • Wimmera Development Association - Community Rep • RoadSafe Wimmera (ceased operation as of 31/12/2018) • Wimmera Mallee Tourism Association • Wimmera Regional Library Service • WORDS Steering Committee

Yarriambiack Shire Council Annual Report 2018-2019 28 Cr Corinne Heintze First Elected: 2016 Ward: Dunmunkle Email: [email protected] Phone: 0429 833 027

Cr Heintze provides representation on the following committees: • Grampians Central West Waste & Resource Recovery Group • Livestock Saleyards Association of Victoria • Warracknabeal Saleyards Committee • Wimmera Southern Mallee Regional Transport Group

Cr Tom Hamilton First Elected: 2016 Ward: Dunmunkle Email: [email protected] Phone: 0457 129 200

Cr Hamilton provides representation on the following committees: • Yarriambiack Tourism Association • Yarrilinks - Yarriambiack Landcare Group • Seasonal Conditions Committee • Rail Freight Alliance • Wimmera Development Association - Community Rep

Cr Shane Roberts First Elected: 2016 Ward: Hopetoun Email: [email protected] Phone: 0429 833 027 Cr Roberts provides representation on the following committees: • Yarriambiack Tourism Association • Western Highway Action Committee • Sunraysia Highway Improvement Committee • Henty Highway Action Group • GWM Water Community Consultative Mallee Users Group • Wimmera Mallee Sustainability Alliance • Victorian Local Governance Association • Yarriambiack Creek Advisory Committee

29 Yarriambiack Shire Council Annual Report 2018-2019 f ind us here

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DUNMUNKLE

Yarriambiack Shire Council Annual Report 2018-2019 30 CouncilThe Council Plan 2017-21 includes Plan strategic objectives, strategies for achieving these for a four-year period, strategic indicators for monitoring achievement of the strategic objectives and a Strategic Resource Plan.

The following are Council’s five strategic platforms, with their strategic objectives as listed in the Council Plan: Strategic Platforms 2017-21

1 Good Governance A well-managed and service-focused organisation.

To develop partnerships and advocate for community wellbeing and 2 A Place to Live and Grow economic development priorities and projects as well as capitalising on existing and emerging opportunities in tourism and visitation.

A Safe & Active Community Engage and empower our community and support our volunteers. 3 and Sustainable Environment

To plan for future service delivery and local community support as 4 A Planned Future well as secure state and federal funding to maintain and upgrade roads, Council and community infrastructure.

Through effective planning and consultation, create environments 5 Health and Wellbeing for our communities that will enable residents to prosper and enjoy improved health and wellbeing.

Council’s performance for the 2018-19 year has been reported against each strategic objective to demonstrate how Council performed in achieving the 2017-21 Council Plan.

Performance has been measured as follows: • results achieved in relation to the strategic indicators in the Council Plan; • progress in relation to the major initiatives identified in the Budget; • services funded in the budget and the persons or sections of the community who are providing those services; and • results against the prescribed service performance indicators and measures.

31 Yarriambiack Shire Council Annual Report 2018-2019 1. Good Governance A well-managed and service-focused organisation. The following statement reviews the performance of Council against the Council Plan including results achieved in relation to the strategic indicators in the Council Plan: Strategic Indicator/Measure Result Comments Consultation and Engagement Results provided from the Community Satisfaction Survey Community satisfaction rating out of 100 with the consultation and 63 2019. engagement efforts of Council. Satisfaction with Council Decisions Results provided from the Community Satisfaction Survey Community satisfaction rating out of 100 with how Council has performed 63 2019. in making decisions in the interests of the community. Workforce Turnover The turnover of staff in 2018/2019 is consistent with staff Percentage of staff who resigned or were terminated from the organisation. 9% turnover in 2017/2018. Major initiatives: Major Initiatives Progress Continue to actively pursue the recovery of Continue to pursue debts through two agencies. unpaid debts. Conducting Program whereby repeat offenders with outstanding fire hazard accounts are pursued through Magistrates Court. Extensive work being undertaken to bring Council’s list of unpaid animal registrations to the lowest it has been in 10 years. Complete Internal Audit as per Audit Internal audit three year schedule on track with year one audits completed including four reviews. schedule. Utilise Social Media to improve community Facebook used to promote Council tenders, employment opportunities, events, Council information engagement. updates and community meetings and Councillor visitation sessions Respond to all Internal Audit All recommendations have been reviewed and prioritised for action with dedicated timeframes. Council’s recommendations. new Corporate Risk Register identifies the highest risks stemming from the audit recommendations. Adoption of the Long Term Financial Plan. Awaiting recommendations from the proposed Local Government Bill in relation to requirements for a LTFP. Service performance indicators: The following statement provides the results of the prescribed service performance indicators and measures including explanation of material variations: GOVERNANCE Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Transparency There were less decisions being made at Council decisions made at meetings 12% 11% 17% 15% meetings closed to the public during the closed to the public 2018/19 financial year. Consultation and engagement Results provided from the Community Satisfaction with community 60 60 62 63 Satisfaction Survey 2019. consultation and engagement Attendance Councillors are active in their communities and Council attendance at Council meetings conscientious in attending to their Councillor 93% 93% 93% 83% responsibilities. Due to personal reasons one of our Councillors was granted a leave of absence for a period of 4 months. Service Cost $35,359 $32,783 $31,683 Cost of governance $32,429 Decision making Results provided from the Community 59 61 61 Satisfaction with Council decisions 63 Satisfaction Survey 2019.

Yarriambiack Shire Council Annual Report 2018-2019 32 2. A Place to Live and Grow To develop partnerships and advocate for community wellbeing and economic development priorities and projects as well as capitalising on existing and emerging opportunities in tourism and visitation. The following statement reviews the performance of Council against the Council Plan including results achieved in relation to the strategic indicators in the Council Plan: Strategic Indicator/Measure Result Comments Participation in MCH Service Changes are due to transferring from an old software program MACHS to Percentage of children enrolled who participate in the CDIS. The new program is more efficient, in particular, other shires are able MCH service. to transfer clients out of the system when families have moved into new shires. 93% In the past we didn’t always know when this had happened and then children sat in the program. The nurses are becoming more efficient at data cleansing, for eg. Closing clients on the new system as its easier on CDIS. Participation in MCH Service by Aboriginal Children Variation reflects small number of Aboriginal people within the Shire. Percentage of Aboriginal children enrolled who participate 100% Participation in key ages and stage visits reflect the results over the years. in the MCH service. Critical and Major Non-compliance Notifications Council engages proactively with businesses to achieve compliance through Percentage of critical and major non-compliance 100% education. notifications that are followed up by Council. Active Library Members During 2018/19 there was a reduction of 29 active members. Percentage of Municipality that are active library members. 8.92% Major initiatives: Major Initiatives Progress Information signage located at our Art Silos. Information signage located at our Art Silos – Now complete. Combine with the Local Committee of Management and State Government to provide an upgrade to Project upgrade of Warracknabeal Town Hall 80% complete within financial year. the Warracknabeal Town Hall with the Council committed to contribute $70,000 to the project. Upgrade Caravan Parks with better facilities. Allocated substantial financial and staff resources to upgrade Caravan Park Fire Safety equipment to ensure the safety of patrons. Funding gained for upgrade of lighting, hot water services and installation of solar panels. Installation in 19/20 year. Increased visitor numbers to the local Caravan Visitor statistics are reported to Council meetings monthly and are showing increasing numbers. Parks. Engage with community and organisations to Yarriambiack Tourism continues to meet bi-monthly to discuss and implement tourism projects promote tourism. across the Shire. Service performance indicators: The following statement provides the results of the prescribed service performance indicators and measures including explanation of material variations: FOOD SAFETY Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Timeliness Council engages proactively with complainants Time taken to action food complaints 1 1 2 3 to address complaints received in a timely manner. Service standard Changes to the assessment schedule from Food safety assessments financial to calendar year to align with 90% 70% 109% 51% Department of Health and Human Services (DHHS). During the 2018/19 financial year, there were extended periods of absence. Service cost $868 $780 $821 Cost of food safety service $802

Health and safety Council engages proactively with businesses to Critical and major non-compliance 100% 100% 100% 100% achieve compliance through education. notifications

33 Yarriambiack Shire Council Annual Report 2018-2019 LIBRARIES Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Utilisation Continued promotion of library services as Library collection usage passive recreation activity, and reduction in 1 1 1.32 1.28 library stock has resulted in variance compared to previous years. Resource Standard 32% 44% 42% Standard of library collection 40% Service Cost $13 $13 $15 Increased due to contractor cleaning costs. Cost of library service $17 Participation During 2018/19 there was a reduction of 29 11% 10% 9% Active library members 9% active members. MATERNAL & CHILD HEALTH Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Satisfaction Babies born late June 2018 received a first Participation in first MCH home visit 103% 97% 95% 108% home visit in 2018/19. All newborns in the shire have received a first home visit. Service standard 117% 97% 100% Infant enrolments in the MCH service 98% Service cost The cost includes a funded Playgroup $102 $105 $114 Cost of the MCH service $122 Facilitator position. Participation Changes are due to transferring from an old Participation in MCH service software program MACHS to CDIS. The new program is more efficient, in particular, other shires are able to transfer clients out of the system when families have moved into 59% 89% 75% 93% new shires. In the past we didn’t always know when this had happened and then children sat in the program. The nurses are becoming more efficient at data cleansing, for eg. Closing clients on the new system as it’s easier on CDIS. Participation in MCH service by Variation reflects small number of Aboriginal Aboriginal children people within the Shire. Participation in key - 67% 100% 100% ages and stage visits reflect the results over the years. 3. A Safe and Active Community & Sustainable Environment Engage and empower our community and support our volunteers. The following statement reviews the performance of Council against the Council Plan including results achieved in relation to the strategic indicators in the Council Plan: Strategic Indicator/Measure Result Comments Utilisation of Aquatic Facilities Summer temperatures impact pool attendances. Council Number of visits to aquatic facilities per head of Municipal population. 0.51 pool facilities were well utilised during the 4 months of operation in the 2018/19 year. Animal Management Prosecutions There were no animal management prosecutions during Number of successful animal management prosecutions. 0 the 2018/19 financial year. Waste Diversion This variation is due to the amount of garbage collected Kerbside collection waste diverted from landfill, calculated as the from kerbside in 2018/19 being less than 2017/18. percentage of garbage and recyclables collected from kerbside bins that is 24.71% Recycling collection tonnage has remained similar. diverted from landfill.

Yarriambiack Shire Council Annual Report 2018-2019 34 Major initiatives: Major Initiatives Progress Completion of 90% of the road projects 97% of Capital works completed within financial year listed in the annual adopted Council Budget. Increase in the number of trees planted Participation in Yarrilinks program. Obtained funding for revegetation of the old reservoir area of across the Shire. Dunmunkle Creek within Rupanyup township. Continue to provide funding to three SES Council’s ongoing support where possible will still occur but Council no longer provides funding to the units within the Municipality. SES units. In partnership with Murtoa Pool Funding obtained, plans developed and project tendered. Project rescoped and retendered to enable project Committee and the State Government; to proceed within available budget. review and upgrade the change rooms, kiosk and first aid room at the Murtoa Swimming Pool. Examine the possibility of a mobile Have done preliminary investigation with Regional Waste Management Group on concept and layout of transfer station for use at some of the mobile station facility. smaller transfer station sites.

Service performance indicators: The following statement provides the results of the prescribed service performance indicators and measures including explanation of material variations: AQUATIC FACILITIES Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Service Standard Council’s pool receives at least 1 inspection Health inspections of aquatic facilities per year. Due to Council not having an 2 1 1 0 OH&S Officer for a period of 3-4 months, no inspection was undertaken in 2018/19 year. Reportable safety incidents at aquatic No safety incidents were reported during 4 0 0 facilities 0 2018/19 Service cost $12 $9 $8 Cost of outdoor aquatic facilities $12 Utilisation Summer temperatures impact pool attendances. Utilisation of aquatic facilities 0.48 0.51 0.48 .51 Council pool facilities were well utilised during the 4 months of operation in the 2018/19 year.

ANIMAL MANAGEMENT Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Timeliness Animal Management requests are actioned within 2 2 1.14 Time taken to action animal requests 1.24 1 business day. Service Standard The number of animals reclaimed is down 16.17 Animals reclaimed percent due to a change in data collection. This change means data is potentially more accurate than in previous years. Council continues to 57% 77% 73% 57% ensure as many impounded animals as possible are reclaimed by their owners or where appropriate rehoused. Council works closely with the services provided by Save-A-Pet. Service cost Increase in cost due to permanent relief ranger $42 $53 $59 Cost of animal management service $61 being engaged 1 day a week. There were no animal management prosecutions Health and safety 0 0 0 Animal management prosecutions 0 during the 2018/19 financial year.

35 Yarriambiack Shire Council Annual Report 2018-2019 WASTE COLLECTION Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Satisfaction Increase in missed bins and damaged bins Kerbside bin collection requests due to contractors staffing knowledge and level of service. Council working closely 16 17 19 31 with contractors has assisted in the reduction of collection requests as they assist with data collection. Service Standard In 2018/19 only 32 bins were missed, this is an .57 .95 .86 Kerbside collection bins missed 1.44 increase from 22 bins missed in 2017/18. Service cost The cost is up due to increase in contract price Cost of kerbside garbage collection $96 $95 $97 $169 and also impacts in the cost of disposing of service garbage at landfill site. Cost of kerbside recyclables collection The cost is up due to increase in contract price service $116 $114 $130 $164 and also impacts in the cost of disposing of recyclables Waste Diversion This variation is due to the amount of garbage Kerbside collection waste diverted from collected from kerbside in 2018/19 being less 25% 23% 25% landfill 25% than 2017/18. Recycling collection tonnage has remained similar. 4. A Planned Future To plan for future service delivery and local community support as well as secure State and Federal funding to maintain and upgrade roads, Council and community infrastructure. The following statement reviews the performance ofWASTE Council against COLLECTION the Council Plan including results achieved in relation to the strategic indicators in the Council Plan: Strategic Indicator/Measure Result Comments Satisfaction with Sealed Local Roads Results provided from the Community Satisfaction Survey Community satisfaction rating out of 100 with how Council has performed 42 2019. on the condition of sealed local roads. Planning Scheme Outcomes There were no VCAT decisions in relation to planning Percentage of planning application decisions subject to review by VCAT 0 applications in the 2018/19 financial year. that were not set aside

Major initiatives: Major Initiatives Progress Continue reconstruction of kerb and channel 200m of kerbing in Hamilton St, Murtoa replaced. infrastructure for Murtoa and Minyip. Continue to seek funding for the upgrade of Half of the Warracknabeal runway resealed. All of sealed strip at Hopetoun Aerodrome resurfaced with the aerodrome pavement in Hopetoun and a hotmix overlay. 50% of funding obtained from Federal Remote Aerodrome Program. Warracknabeal. Widening and upgrade works of Hopetoun- A 1km section of each road reconstructed and sealed in year. Yaapeet and Dimboola-St Arnaud Roads. Develop and implement asset management Preliminary work done on the development of a Road Assets Plan for roads. plans for all nominated asset groups to assist with long term financial and asset management planning and legislative requirements - involve the community in the process. Advocate for improved digital connectivity Made submission to Mobile Phone Blackspot Program requesting six sites be made priority for new (NBN & Mobile Coverage). mobile phone towers.

Yarriambiack Shire Council Annual Report 2018-2019 36 Service performance indicators: The following statement provides the results of the prescribed service performance indicators and measures including explanation of material variations: ROADS Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Satisfaction of use Council received 22 more sealed local road Sealed local road requests 2.37 3.18 1.20 3.82 requests compared to 2017/18. Council is getting better at recording the data required. Condition Sealed local roads below the 100% 100% 90% 98% intervention level Service cost The result is higher than last year due to Cost of sealed local road reconstruction $14 $35 $22 $25 receiving grant money for Fixing Country Roads and Local Roads to Market projects. Local road resealing is tendered out each year. Service Cost $4 $6 $4 Cost of sealed local road resealing $5 Results provided from the Community Satisfaction 35 38 38 Satisfaction with sealed local roads 42 Satisfaction Survey 2019. STATUTORY PLANNING Result Result Result Result Service/Indicator/Measure 2015/16 2016/17 2017/18 2018/19 Material Variations Timeliness The Median number of days between receipt Time taken to decide planning of a planning application and a decision in applications 2018/2019 is similar to 2017/2018 figure. With an improvement in processing of planning 24 19 17 16 applications, within the required timeframe from the years 2015/2016 and 2016/17. Council also appointed a full time planner therefore time taken to decide on permit application was more efficient. Service Standard There has been a 9% drop in processing of Planning applications decided within planning applications within the required 60 days 98% 97% 98% 88% timeframe, from 97% in 2016/2017 to 98% in 2017/2018. This is due to Council not having a planning officer for a period of 5-6 months. Service Cost Costs are up due to Council employing a full Cost of statutory planning service $2,080 $1,932 $1,625 $1,731 time planning officer compared to a contractor that worked certain days. Decision Making There were no VCAT decisions in relation to Council planning decisions upheld at 0 0 0 0 planning applications in the 2018/19 financial VCAT year.

37 Yarriambiack Shire Council Annual Report 2018-2019 5. Health and Wellbeing Through effective planning and consultation, create environments for our communities that will enable residents to prosper and enjoy improved health and wellbeing.

Health & Wellbeing Outcomes Reference Group Council is required under the Public Health and Wellbeing Act 2008 to work in partnership with the Department of Health and Human Services and other agencies undertaking public health initiatives, projects and programs to contribute to the achievement of the Victorian Public Health and Wellbeing Plan. At a local level, Council works particularly closely with the Department Health & Human Services, Rural Northwest Health, West Wimmera Health Service, Wimmera PCP, Women’s Health Grampians, Wimmera Regional Sports Assembly and any other relevant stakeholders. The Council Plan will be reviewed on an annual basis to monitor performance and the strategic direction of the organisation. Council will also convene a health and wellbeing outcomes reference group, consisting of key stakeholders. The purpose of this group will be to discuss the progress or potential barriers that may be identified in the adopted actions. This will also provide an opportunity for stakeholders to identify alternative solutions in order to achieve a satisfactory outcome. Major initiatives: Major Initiatives Progress Increase active living. Budget allocations have been prepared in order to upgrade gym equipment at the Warracknabeal Leisure Centre. Council utilised $6,000 in funding from VicHealth and supported six schools in the ‘Walk to School’ program. Council has continued to support Weir Pool and Lake Committees to secure suitable water allocations for recreational activities Increase healthy eating. A healthy catering guideline has been developed for all internal and external Council functions and events. Support has continued for Community Gardens across the municipality that emphasise the consumption of fresh fruit and vegetables. Council continues to implement a Kindergarten Nutrition, Oral Health and Active Play Policy, where it remains a guiding document for all early childhood services. Participation in organised sport. Council’s SHARE program is providing sporting clubs with opportunities to upgrade facilities/equipment and offer new options to increase community participation. Reduce prevalence and impact of Since the conclusion of the Act@work program, Council has progressed to active members of the Wimmera family violence. South West Family Violence Partnership at an operational level. Council has implemented proactive statements regarding the prevention of violence at home and in the workplace in all staff policies. Increase gender equality. Council has introduced and implemented a gender equality focus on all staff policies developed or reviewed by Council. Focus includes assessment against all relevant legislation to ensure compliance. All staff have undertaken gender equality training to increase knowledge and awareness of gender in the workplace.

Yarriambiack Shire Council Annual Report 2018-2019 38 Governance, Management and Other Information Governance Yarriambiack Shire Council is constituted under the Act to provide leadership for the good governance of the municipal district and the local community. Council has a number of roles including: • Taking into account the diverse needs of the local community in decision-making; • Providing leadership by establishing strategic objectives and monitoring achievements; • Ensuring that resources are managed in a responsible and accountable manner; • Advocating the interests of the local community to other communities and governments; • Fostering community cohesion and encouraging active participation in civic life. Council is committed to effective and sustainable forms of democratic and corporate governance as the key to ensuring that Council and its administration meet the community’s priorities. The community has many opportunities to provide input into Council’s decision making processes including community consultation, Progress Association meetings and the ability to make submissions to Special Committees of Council. Council’s formal decision-making processes are conducted through Council meetings and Special Committees of Council. Council delegates the majority of its decision-making to Council staff. These delegations are exercised in accordance with adopted Council policies. ATTENDANCES AT COUNCIL FUNCTIONS During the year, the Mayor and Councillors attended various functions on behalf of Yarriambiack Shire Council. Some of the functions are related to Councillors’ representation on committees while others arose from invitations from community groups, local government bodies, politicians and other stakeholders. In total, the Mayor attended 167 functions while the other Councillors attended 503. CODE OF CONDUCT The Local Government Act 1989 requires Council’s to develop and approve a Councillor Code of Conduct within 12 months after each general election. The Code of Conduct is part of Council’s commitment to governing our Shire effectively and adhering to the principles of good governance. Good governance is the complex set of processes, protocols and behaviours which lead to good decisions. Good decisions are those which are informed by evidence and good advice, contributed to and understood by communities, underpinned by integrity and make sense in the long term interests of the community. As per the Council Plan, Council reviews its Councillor Code of Conduct annually. On 26 June 2019 the Councillor Code of Conduct was reviewed and the following additions and amendments were made to assist Councillors to maintain the highest standards of conduct and behaviour: • Roles and Responsibilities of the Mayor, Acting Mayor, Deputy Mayor and Chief Executive Officer • Councillor and Staff Interaction – as defined under the Act • Additional principle added to the Councillor General Conduct Principles re addressing sexual harassment • Clause on Gifts, Benefits and Hospitality • Privacy Clause • Role of Arbiter • Failure to Comply with the Internal Resolution Process • Hierarchy of Management of Various Levels of Councillor Behaviour including Misconduct, Serious Misconduct and Gross Misconduct

39 Yarriambiack Shire Council Annual Report 2018-2019 • External Resolution Procedures • Appendix 1 & 2 – External Councillor Conduct Framework and Summary of resolution Procedures and Sanctions (Internal & External) • Confidential Information – as defined under the Act.

CONFLICT OF INTEREST Councillors are elected by the residents and ratepayers to act in the best interests of the community. This is a position of trust that requires Councillors to act in the public interest. A conflict of interest occurs when a personal or private interest might compromise the ability to act in the public interest. A conflict of interest exists even if no improper act results from it. Council has a comprehensive procedure in place to accommodate the disclosure of a conflict of interest. Declaration of a conflict of interest is a standard agenda item for all Council and Committee meetings. While the procedures vary depending on the particular role and circumstances, in general they involve disclosing the relevant interests in a specific way and then stepping aside from the relevant decision-making process or from the exercise of the public duty. A register is maintained to record all disclosed conflict of interests. During the 2018-19 year, 11 conflicts of interest were declared at Council and Special Council meetings.

COUNCILLOR ALLOWANCES & EXPENSES In accordance with Section 74 of the Act, Councillors are entitled to receive an allowance while performing their duty as a Councillor. The Mayor is also entitled to receive a higher allowance. The State Government sets the upper and lower limits for all allowances paid to Councillors and Mayors. Councils are divided into three categories based on the income and population of each Council. In this instance, Yarriambiack Shire Council is recognised as a category 1 Council. In accordance with Section 75 of the Act, Council is required to reimburse a Councillor for expenses incurred whilst performing his or her duties as a Councillor. Council is also required to adopt and maintain a policy in relation to the reimbursement of expenses for Councillors. The policy provides guidance for the payment of reimbursements of expenses and the provision of resources, facilities and other support to the Mayor and Councillors to enable them to discharge their duties. Council also publishes in its Annual Report the details of the expenses, including reimbursement of expenses for each Councillor and member of a Council Committee paid by the Council.

The following table contains a summary for each The following table provides a summary of Councillor Councillor during the year. attendance at Council meetings and Special Council meetings for the 2018-19 financial year.

Councillors Councillors Total Total Special incurred Meetings Expenses including Ordinary payments Meetings allowance Councillor superannuation Cr Graeme Massey $67,230.35 - $67,230.35 Cr Graeme Massey 12 2 14 Cr Corinne Heintze $22,409.85 - $22,409.85 Cr Corinne Heintze 12 2 14 Cr Helen Ballentine $22,409.85 - $22,409.85 Cr Helen Ballentine 7 1 8 Cr Jean Wise $22,409.85 1,444.79 $23,854.64 Cr Jean Wise 12 2 14 Cr Kylie Zanker $22,409.85 147.40 $22,557.25 Cr Kylie Zanker 12 2 14 Cr Shane Roberts $22,409.85 - $22,409.85 Cr Shane Roberts 12 2 14 Cr Tom Hamilton $22,409.85 - $22,409.85 Cr Tom Hamilton 11 1 12 TOTAL $201,689.45 $1,592.19 $203,281.64 TOTAL 78 12 90

Yarriambiack Shire Council Annual Report 2018-2019 40 Management Council has implemented a number of statutory and better practice items to strengthen its management framework Having strong governance and management frameworks leads to better decision making by Council. The Act requires Council to undertake an assessment against the prescribed governance and management checklist and include this in its report of operations. Council’s Governance and Management Checklist results are set out on the following pages. The following items have been highlighted as important components of the management framework.

AUDIT COMMITTEE The Audit Committee’s role is to oversee and monitor the effectiveness of Council in carrying out its responsibilities for accountable financial management, good corporate governance, maintaining an effective system of internal control and risk management and fostering an ethical environment. The Audit Committee consists of three independent members James Gregson, Martin Moynihan, Diane Connolly and two Councillors; Cr Jean Wise and Cr Kylie Zanker. Independent members are appointed for a two-year term, with a maximum of three terms. The chair is elected from amongst the independent members. The Audit Committee meets three to four times a year. The Internal Auditor, Chief Executive Officer and the General Managers attend all Audit Committee meetings. Other management representatives attend as required. Recommendations from each Audit Committee meeting are subsequently reported to and considered by Council. EXTERNAL AUDIT Council is externally audited by the Victorian Auditor-General. For the 2018-19 year the annual external audit of Council’s Financial Statements and Performance Statement was conducted by the Victorian Auditor-General’s representative. The external auditors attend in January, May and July each year to present the audit plan and Independent Audit Report. The external audit management letter and responses are also provided to the Audit Committee.

INTERNAL AUDIT Council’s internal audit function provides independent and objective assurance that the appropriate processes and controls are in place across the Council. A risk based Strategic Internal Audit Plan (SIAP) is revised annually to ensure the audit resources remain focused on the appropriate areas. The review process considers Council’s risk framework, the Council Plan, the impact of any change on operations, systems or the business environment; prior audit coverage and outcomes and management input. The SIAP is reviewed and approved by the Audit Committee annually. The Internal Auditor attends each Audit Committee meeting to report on the status of the SIAP to provide an update on the implementation of audit recommendations and to present findings of completed reviews. All audit issues identified are risk rated. Recommendations are assigned to the responsible Manager and tracked in Council’s performance management system. Managers provide status updates that are reviewed by the Internal Auditor and the Audit Committee. The SIAP for 2018-19 was completed with the following reviews conducted: • Rates Debtor Management • Waste Management Charges • Past Issues Review – 2014-01 Human Resource Management • Accounts Payable • Past Issues Review – 2014-05 Depot Site Reviews • Grant Management • Past Issues Review – 2015-01 Risk Management Framework Status Report • Local Laws • Past Issues Review – 2015-02 Fleet Management RISK MANAGEMENT In April 2014, Council adopted the Risk Management Framework and Policy in line with current best practice in the management of business enterprise risks and current AS/NZS 31000 guidelines. The Risk Management Framework and Policy addresses items such as: • risk management culture and branding; • communication and training; • best practice in risk management; • responsibilities of and to internal and external stakeholders; • risk registers and risk management software development; • the Council planning cycle, budget cycle and annual audit cycle; and • a performance measurement system to determine the effectiveness of the framework.

41 Yarriambiack Shire Council Annual Report 2018-2019 Governance and Management Checklist The following are the results in the prescribed form of Council’s assessment against the prescribed governance and management checklist Governance & Management Items Assessment 1. Community Engagement Policy - policy outlining Policy Council’s commitment to engaging with the community on Council’s Community Engagement Strategy was adopted on matters of public interest. 27/07/2017. 2. Community Engagement Guidelines - guidelines to assist Guidelines staff to determine when and how to engage with the community. Community Engagement Guidelines form part of the Community Engagement Strategy which was adopted on 27/07/2017. 3. Strategic Resource Plan - plan under section 126 of the Act Plan outlining the financial and non-financial resources required for Adopted in accordance with Section 126 of the Act. at least the next 4 financial years. Date of adoption: 28/06/2017 Updated:26/06/2019

4. Annual Budget - plan under section 130 of the Act setting Annual Budget: out the services to be provided and initiatives to be undertaken Adopted in accordance with Section 130 of the Act. over the next 12 months and the funding and other resources required. Date of adoption: 26/06/2019

5. Asset Management Plans - plans that set out the asset No Plans maintenance and renewal needs for key infrastructure asset Plans are currently being developed and are in draft format and will be classes for at least the next 10 years. adopted by the end of 2019-20 financial year.

6. Rating Strategy - strategy setting out the rating structure of Strategy Council to levy rates and charges. Date of adoption: 28/02/2018

7. Risk Policy - policy outlining Council’s commitment and Policy approach to minimising the risks to Council’s operations. Date of operation of current plan: 9/04/2014. A new version is in draft format and will be adopted at the July 2019 Council meeting. 8. Fraud Policy - policy outlining Council’s commitment and Policy approach to minimising the risk of fraud. Date of operation of current policy: 27/06/2018

9. Municipal Emergency Management Plan - plan under Plan section 20 of the Emergency Management Act 1986 for Prepared and maintained in accordance with Section 20 of the Emergency emergency prevention, response and recovery. Management Act 1986.

Date of adoption: 13/12/2017

10. Procurement Policy - policy under section 186A of the Policy Local Government Act 1989 outlining the matters, practices Prepared and approved in accordance with Section 186A of the Local and procedures that will apply to all purchases of goods, Government Act 1989. services and works. Date of Adoption: 26/06/2019

Yarriambiack Shire Council Annual Report 2018-2019 42 Governance & Management Items Assessment 11. Business Continuity Plan - plan setting out the actions Plan that will be undertaken to ensure that key services continue to Date of approval: 11/08/2017 operate in the event of a disaster.

12. Disaster Recovery Plan - plan setting out the actions that Plan will be undertaken to recover and restore business capability in Disaster Recovery Plan is incorporated in the Business Continuity Plan. the event of a disaster. Date of approval: 11/08/2017

13. Risk Management Framework - framework outlining Framework Council’s approach to managing risks to the Council’s Date of operation of current framework: 9/04/2014 operations. A new version is in draft format and will be adopted at the July 2019 Council meeting. 14. Audit Committee - advisory committee of Council under Audit Committee section 139 of the Act whose role is to oversee the integrity of a Established in accordance with Section 139 of the Act. Council’s financial reporting, processes to manage risks to the Council’s operations and for compliance with applicable legal, Date of establishment: 9/02/2004 ethical and regulatory requirements. The internal audit is made up of both Councillors, staff and independent members. 15. Internal Audit - independent accounting professionals Engaged engaged by the Council to provide analysis and Date of engagement of current provider: 9/02/2004 recommendations aimed at improving Council’s governance, AFS Bendigo are Council’s current internal auditors. risk and management controls. 16. Performance Reporting Framework - a set of indicators No Framework measuring financial and non-financial performance, including Council’s Planning and Reporting Policy is currently in draft format and the performance indicators referred to in section 131 of the Act. will be adopted by the end of 2019.

17. Council Plan Reporting - report reviewing the No Report performance of the Council against the Council Plan, including Reason for no report: the results in relation to the strategic indicators, for the first six Council is in the process of implementing a new Council Plan reporting months of the financial year. system and will begin 6 monthly reporting in relation the strategic indicators in the 2019-20 year.

18. Financial Reporting - quarterly statements to Council Financial Reporting under section 138 of the Act comparing budgeted revenue and Statements presented to Council in accordance with section 138(1) of expenditure with actual revenue and expenditure. the Act. Statements are presented monthly at Council meetings. 10 Monthly Reports: 25/7/2018, 26/09/2018, 24/10/2018, 28/11/2018, 23/01/2019, 27/02/2019, 27/03/2019, 24/04/2019, 22/05/2019, 26/06/2019. 19. Risk Reporting - six-monthly reports of strategic risks No Reports to Council’s operations, their likelihood and consequences of Reason for no report: occurring and risk minimisation strategies. Council is in the process of developing report processes/templates from an external auditor. This is to be implemented by the end of the 2019-20 financial year.

20. Performance Reporting - six-monthly reports of indicators No Reports measuring the results against financial and non-financial Reason for no report: performance, including performance indicators referred to in Reports are currently being developed and are expected to be utilised at section 131 of the Act. the beginning of the 2019-20 year.

43 Yarriambiack Shire Council Annual Report 2018-2019 Governance & Management Items Assessment 21. Annual Report - annual report under sections 131, 132 Annual Report and 133 of the Act to the community containing a report of Considered at a meeting of Council in accordance with section 134 of operations and audited financial and performance statements. the Act.

Date statements presented: 24/10/2018

22. Councillor Code of Conduct - Code under section 76C Code of Conduct of the Act setting out the conduct principles and the dispute Reviewed in accordance with section 76C of the Act. resolution processes to be followed by Councillors. Date reviewed: 28/11/2018

23. Delegations - a document setting out the powers, duties Delegations and functions of Council and the Chief Executive Officer that Reviewed in accordance with section 96 (6) of the Act. have been delegated to members of staff. Date of review: 28/11/2018

24. Meeting Procedures - a local law governing the conduct Meeting procedures of meetings of Council and special committees. Local law made in accordance with section 91 (1) of the Act.

Date of local law made: 13/02/2007 Currently under review and is in draft format and will be adopted by September 2019.

We certify that this information presents fairly the status of Council’s governance and management arrangements.

Jessie Holmes Cr Graeme Massey Chief Executive Officer Mayor Dated: 26th September 2019 Dated: 26th September 2019

Yarriambiack Shire Council Annual Report 2018-2019 44 Statutory Information FREEDOM OF INFORMATION In accordance with section 7(4AA)(a) and 7(4AA)(b) of the Freedom of Information Act 1982, Yarriambiack Shire Council is required to publish certain statements in their Annual Report or separately, such as on its website, concerning its functions and information available. Council has chosen to publish the statements separately, however, provides the following summary of the application and operation of the Freedom of Information Act 1982. Access to documents may be obtained through written request to the Freedom of Information Officer, as detailed in section 17 of the Freedom of Information Act 1982 and in summary as follows:

• it should be in writing; • it should identify as clearly as possible which document is being requested; and • it should be accompanied by the appropriate fee (the fee may be waived in certain circumstances).

Further information regarding Freedom of Information can be found at www.foi.vic.gov.au and on the Yarriambiack Shire Council website. BEST VALUE In accordance with section 208B(f) of the Act, at least once every year a Council must report to its community on what it has done to ensure that it has given effect to the Best Value Principles. Council incorporates Best Value Principles through regular business planning and performance monitoring processes and through a commitment to continuous improvement and innovation. ORGANISATIONAL PLANS, POLICIES & STRATEGIES This year, the following plans, policies and strategies have been developed and/or reviewed:

Staff Policies Council Policies Plans & Strategies • Firearm Policy • Flag Control Policy • 2018/19 Capital Works Program • Community Fee Waiver Policy • 2017/18 Annual Report • Asset Management Policy • 2018/19 Reseal Program • Procurement Policy • 2019/20 Council Budget with Capital Works Program • Councillor Code of Conduct • Council Plan revised 2019

CARERS RECOGNITION In accordance with the Carers Recognition Act 2012, Council is required to report annually on its care measurement obligations under Section 11 of that Act. Council has taken all practicable measures to comply with its responsibilities outlined in the Carers Recognition Act 2012.

Council has promoted the principles of that Act to people in care relationships who receive Council services and to the wider community by: • Distributing printed material through relevant council services; and • Providing information to organisations represented in Council/community networks.

Council has taken all practicable measures to ensure staff, Council agents and volunteers working for Council are informed about the principles and obligations of the Act by including information on the care relationship in: • Council induction and training programs for staff working in Aged and Disability Services; • Council induction and training programs for staff working in front-line positions with the general community; and • Induction and training programs for volunteers working directly with the community.

Council has taken all practicable measures to review and modify policies, procedures and support to include recognition of the carer relationship and has provided the following additional activities and resources to recognise the care relationship: • recognising carers during National Carers Week in 2018 by promoting the week with flyers and posters at Council offices and seniors buildings; and • provision of respite services for carers.

45 Yarriambiack Shire Council Annual Report 2018-2019 DISABILITY ACTION PLAN In accordance with Section 38 of the Disability Act 2006, Council has prepared a Disability Action Plan for 2017-2021. This was passed by Council at its meeting on 22 March 2017. It is available to view on our website.

Council has prepared a Disability Action Plan and implemented the following actions in the last 12 months : - 1.1 of action plan lobbied state government about lack of public transport at regional forums and ministers visits - 1.2 of action plan remarked all disabled parking bays - 4.1 of action plan quarterly published ILOP newsletter promoting activities for over 55 age groups of all abilities with over 800 copies going out each time. CONTRACTS During the 2018-19 financial year Yarriambiack Shire Council entered into various contracts valued at $150,000 or more for the supply of plant and equipment and services. The following contracts listed are with a value over $150,000:- • C230/2018 Supply and Delivery of Two Graders $597,000 • C231/2018 Supply and Delivery of a Road Maintenance Unit $398,419 • C236/2019 Stabilisation Works 2018/2019 $277,333 • C237/2019 Construction of 3 E-Waste Sheds $162,272 • C239/2019 Supply and Delivery of Tri Axle Water Tanker $118,500 • C241/2019 Construction of Hard Waste Disposal Shed $168,181 FOOD ACT MINISTERIAL DIRECTIONS In accordance with Section 7E of the Food Act 1984, Council is required to publish a summary of any Ministerial Directions received during the financial year in its Annual Report.

No such Ministerial Directions were received by Council during the financial year.

DOMESTIC ANIMAL MANAGEMENT PLAN In accordance with the Domestic Animals Act 1994, Council is required to prepare a Domestic Animal Management Plan at four yearly intervals and evaluate its implementation in the Annual Report. The Domestic Animal Management Plan 2017-2021 was adopted by Council in October last year and was endorsed by the Secretary of the Department of Economic Development, Jobs, Transport and Resources (DEDJTR).

The Plan is developed through consultation with Council’s Animal Management team along with input from other Council Departments, Government agencies and animal groups. All actions relating to the document are continually implemented through Council’s Animal Management team on a daily basis to ensure compliance with animal related issues within the Yarriambiack Shire Council. PROTECTED DISCLOSURE PROCEDURES In accordance with section 69 of the Protected Disclosure Act 2012 a Council must include in their Annual Report information about how to access the procedures established by the Council under Part 9 of that Act. It is also required to provide certain information about the number and types of protected disclosures complaints investigated during the financial year.

The Protected Disclosure Act 2012 aims to ensure openness and accountability in government by encouraging people to disclose improper conduct within the public sector and provide protection for people who make disclosures. Procedures on how to make a disclosure are publicly available on Council’s website.

During the 2018-19 year no disclosures were notified to Council Officers appointed to receive disclosures, or to IBAC.

ROAD MANAGEMENT ACT MINISTERIAL DIRECTION In accordance with section 22 of the Road Management Act 2004, Council must publish a copy or summary of any Ministerial Direction in its Annual Report.

No such Ministerial Directions were received by Council during the financial year.

Yarriambiack Shire Council Annual Report 2018-2019 46 Financial Performance WHAT ARE OUR OVERALL FINANCIAL GOALS? Council is focused on planning for a viable, sustainable and vibrant future while maintaining present and proposed assets.

A key focus of Council’s financial operations is to deliver the projects outlined in each year’s Budget and maintain the financial flexibility to deal with unexpected financial opportunities while delivering a financial result within the organisation’s overall long-term financial strategy. WHAT WAS OUR OVERALL FINANCIAL PERFORMANCE? At the end of the 2018-19 financial year, Council’s financial performance remained within the parameters set out in Council’s Long-Term Financial Strategy. Council’s rating strategy has been created with this in mind, including within the parameters of the Fair Go Rates System. Over several years Council has recognised the need to plan for the future of Yarriambiack Shire Council. In 2018-19 the operating result saw a positive result of $6.019 million.

WHERE DID OUR MONEY COME FROM? The majority of Council’s income is achieved through government grants and charges with the next largest category being rates and charges with income reported at greater than $26.710 million.

Figure 1: Council Income 2018-19 (This graph shows the breakdown of Council’s income.) • Rates & Charges $12.257 • Statutory fees and fines $0.160 • User fees $0.973 • Grants - operating $9.138 • Grants - capital $4.437 • Other income $0.635 Total income: $27.600 million WHAT DID WE DELIVER? Council continued to invest heavily in capital works across the municipality as reported elsewhere in this Annual Report. Council acknowledges that we still face challenges in providing sufficient resources to maintain the infrastructure needs of our Shire. LOOKING AHEAD The key financial challenge for Council will be to continue to meet the maintenance needs of the Council’s asset base and provide the services that our community needs and wants. This challenge has been compounded by the introduction of the Fair Go Rates System which has reduced Council’s ability to financial plan in the longer term. In 2018-19, we will continue to undertake an extensive service review to not only find further operational efficiencies, but also to determine whether the suite of services currently being delivered will continue in the longer term. WHERE DID WE SPEND OUR MONEY? Employee costs continue to be the greatest area of Council expenditure, followed closely by depreciation and materials and services. These areas of expenditure are critical in the delivery of services to the Yarriambiack Community.

In 2018-19 Council conducted a review of our service provision and internal systems to generate savings to negate the reduction in rates income.

Figure 2: Council Expenditure 2018-19 (This graph shows the breakdown of Council’s expenditure.) • Employee costs $8.680 • Materials and services $4.948 • Bad and doubtful debts $0.14 • Depreciation $4.896 • Contributions and donations $0.748 • Other expenses $1.405 Total expenditure: $20.691 million

47 Yarriambiack Shire Council Annual Report 2018-2019 Where our money comes from and Where our money goes... The following information is provided in accordance with legislative and other requirements applying to Council. Figure 1 Income

Rates and and Charges charges

Statutory fees fees and finesand fines

User fees fees

Grants - operating - operating

Grants - capital - capital

Other Income income

Figure 2 Expenses EmployeeEmployee costs costs

MaterialsMaterials and servicesand services

BadBad and and doubtful doubtful debts debts

ContriContributionsbutions and donations and donations DepreciaDepreciationtion

OtherOther Expenses expenses

Yarriambiack Shire Council Annual Report 2018-2019 48 Yarriambiack Shire Council

Home to various attractions: • The Silo Art Trial with silo artwork located at: - Brim - Lascelles - Patchewollock - Rosebery - Rupanyup - Sheep Hills • Murtoa Stick Shed • Wimmera Inland Freezing Works Museum • Water Tower Museum & Concordia Cottage • Marma Lake and Rabl Park • Minyip Heritage Town • Yarriambiack Creek • Federation Place • Corrong Homestead • Mallee Bush Retreat • Wood’s Museum • Wyperfeld National Park • Jack Emmett Billabong • Redda’s Park • Cronomby Tanks Reserve • Lake Lascelles • Wood’s Farming & Heritage Museum • Beulah’s Horse Mural • Warracknabeal Agricultural Machinery Museum & Historical Centre

49 Yarriambiack Shire Council Annual Report 2018-2019 Section 4: Our People

Yarriambiack Shire Council Annual Report 2018-2019 50 Organisational Structure Council is the governing body that appoints a Chief Executive Officer (CEO). The CEO has the responsibility for the day to day management of operations in accordance with the strategic directions of the Council Plan. Four General Managers and the CEO form the Senior Management Group.

CEO

ACTING GENERAL GENERAL MANAGER GENERAL MANAGER GENERAL MANAGER MANAGER COMMUNITY CORPORATE INFRASTRUCTURE & ORGANISATIONAL DEVELOPMENT SERVICES PLANNING PERFORMANCE Health & Manager Asset Regulatory Service Operations Coordinator Technical Services Sustainability Environmental Health & Environment Fire Prevention Finance Information Technology Outdoor Works Local Laws Payroll OH&S Town Maintenance Animal Control Accounts Payable Risk Management Works Depots Accounts Receivable Communications Roads/Bridges Rates Emergency Management Footpaths Early Years Corporate Planning Governance Drainage Insurance Executive Assistance Kerb & Channel Coordinator Media Human Resources Parks & Gardens Records Management Administration Engineering Design Kindergartens Finance Reporting Customer Service Works Development Playgroup Facilitator Asset Engineer Manager Asset Maternal & Child Health Services Aged & Disability Services Community Support Workers Assessment Officers Economic Technical Services Community Engagement/Youth Development Livestock Exchange Housing Contracts & Land Use Procurement Libraries Waste Management Economic Development Coordinator Tourism Swimming Pools Major Events Caravan Parks Sport & Recreation Town Planning Halls SHARE Grants Building Surveying Mechanics Leisure Centre Surveying Aerodromes Building Inspections Weir Pools Community Projects Office Cleaning Infrastructure & Community Grants Grounds Maintenance

Jessie Holmes Gavin Anita Michael James Chief Executive Officer Blinman McFarlane Evans Magee General Manager General Manager Acting General Manager General Manager Community Corporate Services Organisational Infrastructure & Planning Development Performance

51 Yarriambiack Shire Council Annual Report 2018-2019 Council Staff

Staff analysisCouncil Staff Number As of 30 June Council had 124 staff in total, with an effective full-time equivalent staff of 110. Most of our staff work from depots. Other areas where Council employs staff are in the pre-schools, Maternal and Child Health centres, transfer stations and in Caravan parks. The number of staff has remained relatively stable with staff numbers as at 30 June 2018, being 130. Status Council has 89 full-time, 41 part-time and 6 casual employees. Gender Of total staff numbers, 70 per cent are male and 30 per cent female. There is a larger percentage of male staff filling positions such as outdoor works crew. Positions such as home care, preschool and administration areas are filled predominantly with female staff.

Council has six depots, which have a very high percentage of males. Preschools and Community Support Workers are all-female staff. Office staff have a greater proportion of females. The management team has a greater proportion of males.

Throughout the 2018-19 financial year Yarriambiack Shire Council has welcomed and farewelled a number of staff. WELCOME TO NEW STAFF • Robert Johnson - Town Maintenance & Construction (LT) • Pradip Bhujel - Graduate Asset Engineer • Michael Lesser - Town Maintenance & Construction (LT) • Shane Fisher - Town Maintenance Handyman • Shane O’Loughlin - Town Maintenance & Construction (LT) • Sarah Anderson - Community Support Worker • Daven Pulham - Town Maintenance & Construction (LT) • Adam Moar - Economic Development & Planning Officer • Isaac McPherson - Student Engineer (casual) • Stephan Carlon - Truck Driver Please note: (LT) = Limited Tenure • Kim Pickering - Community Support Worker • Julie Mitchell - Community Support Worker STAFF FAREWELLS • Philip Lienert - Infrastructure Inspector Over 10 years • Tammy Smith - Human Resources Manager • Chris Lehmann, Works Coordinator - 34 years • Maureen Thornton - Community Support Worker • Barry Bywaters, Water Truck Driver - 14 years • Vicki McGee - Community Support Worker • Lisa Dunkley, Aged & Disability Service Coordinator - 11 years • Glenda Hewitt - Early Years Coordinator • Justin Knorpp, Grader Driver - 11 years • Lauren McBriarty - Tourism Officer (contract) • Danny Germano, Plant Operator - 11 years • Ashlee Kennedy - Kindergarten Assistant (casual) • Caine Dempsey - Tractor Driver Over 5 years • Lucas Curtis - Tractor Driver • Natalie Johnson, Kinder Assistant - 6 years • Melissa Evans - Early Years Engagement Officer Under 5 years • Alan Frankham - Ranger/Local Laws (part-time) • Jodie Cale, Community Support Worker - 2 years • Elizabeth Wright - Customer Service Officer (part-time) • Elizabeth Calder, Community Support Worker - 2 years • Gillian Flett - Maternal & Child Health (casual) • Byrel Loats, Community Support Worker - 1 year • Gary Bolonis - Building Maintenance Operator (LT) • Madelaine Heeps, Community Support Worker - 10 months • Damon Bryce - Town Maintenance & Construction (LT) • Jason Farlow, Town Maintenance - 1 month

Yarriambiack Shire Council Annual Report 2018-2019 52 EMPLOYEES BY DEPARTMENT A summary of the number of full time equivalent (FTE) Council staff by organisational structure, employment type and gender is set out below: Infrastructure & Corporate Community & Organisational Employment CEO Planning Services Development Performance Total type/gender FTE FTE FTE FTE FTE FTE Permanent FT - F 1 3 4 3 2 13 Permanent FT - M - 67 - 4 2 73 Permanent PT - F - - 1 19 - 20 Permanent PT - M - 1 - - - 1 Total 1 71 5 26 4 107 Council Staff

WORKPLACE INCIDENTS The number of workplace incidents that have occurred at Yarriambiack Shire Council is set out below: 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 114 91 70 93 65 71 74

SERVICE MILESTONES Staff years of service recognition Staff who have reached service periods across milestone years are presented with Certificates of Recognition at the all-staff Christmas lunch. At the December 2018 lunch held at Redda’s Park, Brim, the following certificates were presented:

35 years service 10 years service 5 years service • Peter Watts • Cheryl Woods • Andrew Richards • Trish Penny • James Duff 25 years service • Gavin Blinman • Chris White • Mark Wheeler • Renee Clugston • Maurice Smith • Marianne Ferguson 20 years service • Lisa Dunkley • Kathy Edwards • Helen Pollard • Tony Brennan 15 years service • Steven Holland • Laurence Davidson • Adrian Love • Heath Callaby • Chris Heenan • Gary Seater

The number of staff who have reached years of service recognition as of 30 June 2019 are detailed in the table below:

Years Number of staff as at 30 June 2019 5 years 5 10 years 5 15 years 4 20 + years 10 Total 24

53 Yarriambiack Shire Council Annual Report 2018-2019 Other Staff Matters EQUAL EMPLOYMENT OPPORTUNITY PROGRAM Yarriambiack Shire Council is committed to providing a workplace free of all forms of discrimination and harassment including bullying. It aims for equality of opportunity for all employees – both permanent and temporary. By effectively implementing our Equal Opportunity, Anti- discrimination & Bullying Policy we will attract talented people and use their abilities to maximum advantage for both the organisation and the employee alike. The objective of Council’s Equal Opportunity, Anti-discrimination & Bullying Policy is to ensure there is no discrimination relating to the characteristics listed under the Equal Opportunity Act 2010 such as race, colour, sex, marital status, parenthood, physical or mental impairment, age, religious or political affiliation, gender identity and sexual orientation. Further objectives include ensuring the workplace is free from bullying and harassment. Discrimination, Harassment and Bullying is not only unacceptable it is unlawful. ACT@WORK Yarriambiack Shire Council is participating in a program called Act@ Work. It is an organisation-wide program developed by Women’s Health Grampians that provides intensive support to organisations in the planning and implementation of an Action Plan and includes staff training across the organisation. Workplaces are an important part of people’s lives and they need to be safe. They are increasingly prominent sites for violence prevention and intervention. While most strategies focus on responses to victimisation, a growing number of organisations also engage in activities designed to prevent men’s violence against women. Workplaces can also be a site for social change and can be used as a catalyst for reaching men and women. OCCUPATIONAL HEALTH AND SAFETY Yarriambiack Shire Council is fully committed to the provision of the highest levels of Occupational Health and Safety within the Shire. Council is seen by contractors, volunteers and the public as the leader in this field, the expectation is that Local Government will be exemplary in their management of health & safety. Yarriambiack Shire Council achieves this by fostering a health and safety culture and top down safety culture from management, whereby this culture has now become a core value of Council. Council is exposed to a wide range of risks from managing heavy engineering work, running sport and entertainment venues to delivering community services to households. Therefore the health and safety portfolio for staff is diverse and tailored to individual tasks and programs. Through continuous improvements in implementing safety systems and employee training, Council will continue to strive to be an exemplary performer in health and safety management within the Shire.

Yarriambiack Shire Council Annual Report 2018-2019 54 ANNUAL FINANCIAL REPORT

FOR THE YEAR ENDING 30 JUNE 2019

55 Yarriambiack Shire Council Annual Report 2018-2019 ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED 30 JUNE 2019

FINANCIAL REPORT PAGE NO. Certification of the Financialeport R 57 Victorian Auditor-General’s Office Report 58

FINANCIAL STATEMENTS Comprehensive Income Statement 60 Balance Sheet 61 Statement of Changes in Equity 62 Statement of Cash Flows 63 Statement of Capital Works 64

Overview 65

NOTES TO FINANCIAL STATEMENTS Note 1 Performance against budget 1.1 Income and expenditure 66 1.2 Capital Works 68 Note 2 Analysis of Council results by program 69 Note 3 Funding for the delivery of our services 3.1 Rates and charges 71 3.2 Statutory fees and fines 71 3.3 User fees 71 3.4 Funding from other levels of government 72 3.5 Net gain/(loss) on disposal of property, infrastructure, plant and equipment 74 3.6 Other income 74 Note 4 The cost of delivering services 4.1 Employee costs 75 4.2 Materials and services 75 4.3 Depreciation 75 4.4 Bad and doubtful debts 76 4.5 Contributions and donations 76 4.6 Borrowing costs 76 4.7 Other expenses 76 Note 5 Our financial position 5.1 Financial assets 77 5.2 Non-financial assets 79 5.3 Trade and other payables 79 5.4 Interest-bearing liabilities 80 5.5 Provisions 81 5.6 Financing arrangements 83 5.7 Commitments 83 Note 6 Assets we manage 6.1 Non current assets classified as held for sale 84 6.2 Property, infrastructure, plant and equipment 84 6.3 Investments in associates 91 Note 7 People and relationships 7.1 Council and key management remuneration 93 7.2 Related party disclosure 94 Note 8 Managing uncertainties 8.1 Contingent assets and liabilities 95 8.2 Change in accounting standards 96 8.3 Financial instruments 96 8.4 Fair value measurement 98 8.5 Events occurring after balance date 98 Note 9 Other matters 9.1 Reserves 99 9.2 Reconciliation of cash flows from operating activities to surplus/(deficit) 100 9.3 Superannuation 100

Yarriambiack Shire Council Annual Report 2018-2019 56 FINANCIAL REPORT

CERTIFICATION OF THE FINANCIAL STATEMENTS

In my opinion, the accompanying financial statements have been prepared in accordance with the Local Government Act 1989, the Local Government (Planning and Reporting) Regulations 2014, the Australian Accounting Standards and other mandatory professional reporting requirements.

ANITA J MCFARLANE B.COMM (ACC) Principal Accounting Officer Location: Warracknabeal Date: 16 October 2019

In our opinion the accompanying financial statements present fairly the financial transactions of Yarriambiack Shire Council for the year ended 30 June 2019 and the financial position of the Council as at that date.

As at the date of signing, we are not aware of any circumstances that would render any particulars in the financial statements to be misleading or inaccurate.

We have been authorised by the Council and by the Local Government (Planning and Reporting) Regulations 2014 to certify the financial statements in their final form.

JEAN M WISE Councillor Location: Warracknabeal Date: 16 October 2019

KYLIE L ZANKER Councillor Location: Warracknabeal Date: 16 October 2019

JESSIE HOLMES Chief Executive Officer Location: Warracknabeal Date: 16 October 2019

57 Yarriambiack Shire Council Annual Report 2018-2019

Independent Auditor’s Report To the Councillors of Yarriambiack Shire Council

Opinion I have audited the financial report of Yarriambiack Shire Council (the council) which comprises the:

• balance sheet as at 30 June 2019 • comprehensive income statement for the year then ended • statement of changes in equity for the year then ended • statement of cash flows for the year then ended • statement of capital works for the year then ended • notes to the financial statements, including significant accounting policies • certification of the financial statements. In my opinion the financial report presents fairly, in all material respects, the financial position of the council as at 30 June 2019 and its financial performance and cash flows for the year then ended in accordance with the financial reporting requirements of Part 6 of the Local Government Act 1989 and applicable Australian Accounting Standards.

Basis for I have conducted my audit in accordance with the Audit Act 1994 which incorporates the Opinion Australian Auditing Standards. I further describe my responsibilities under that Act and those standards in the Auditor’s Responsibilities for the Audit of the Financial Report section of my report. My independence is established by the Constitution Act 1975. My staff and I are independent of the council in accordance with the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are relevant to my audit of the financial report in Victoria. My staff and I have also fulfilled our other ethical responsibilities in accordance with the Code. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Councillors’ The Councillors of the council are responsible for the preparation and fair presentation of responsibilities the financial report in accordance with Australian Accounting Standards and the Local for the Government Act 1989, and for such internal control as the Councillors determine is financial necessary to enable the preparation and fair presentation of a financial report that is free report from material misstatement, whether due to fraud or error. In preparing the financial report, the Councillors are responsible for assessing the council’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless it is inappropriate to do so.

Yarriambiack Shire Council Annual Report 2018-2019 58

Auditor’s As required by the Audit Act 1994, my responsibility is to express an opinion on the financial responsibilities report based on the audit. My objectives for the audit are to obtain reasonable assurance for the audit about whether the financial report as a whole is free from material misstatement, whether of the financial due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable report assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the Australian Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of this financial report. As part of an audit in accordance with the Australian Auditing Standards, I exercise professional judgement and maintain professional scepticism throughout the audit. I also:

• identify and assess the risks of material misstatement of the financial report, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the council’s internal control • evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Councillors • conclude on the appropriateness of the Councillors’ use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the council’s ability to continue as a going concern. If I conclude that a material uncertainty exists, I am required to draw attention in my auditor’s report to the related disclosures in the financial report or, if such disclosures are inadequate, to modify my opinion. My conclusions are based on the audit evidence obtained up to the date of my auditor’s report. However, future events or conditions may cause the council to cease to continue as a going concern. • evaluate the overall presentation, structure and content of the financial report, including the disclosures, and whether the financial report represents the underlying transactions and events in a manner that achieves fair presentation. I communicate with the Councillors regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that I identify during my audit.

MELBOURNE Jonathan Kyvelidis 21 October 2019 as delegate for the Auditor-General of Victoria

2

59 Yarriambiack Shire Council Annual Report 2018-2019 Financial Statements Comprehensive Income Statement FOR THE YEAR ENDED 30 JUNE 2019

2018/19 2017/18 NOTE $’000 $’000 INCOME Rates and charges 3.1 12,257 11,881 Statutory fees and fines 3.2 160 230 User fees 3.3 973 1,037 Grants - operating 3.4 9,138 8,043 Grants - capital 3.4 4,437 2,610 Net gain/(loss) on disposal of property, infrastructure, plant and equipment 3.6 (880) (272) Share of net profits (or loss) of associates 6.3 (10) 39 Other income 3.6 635 654 Total Income 26,710 24,222

EXPENSES Employee costs 4.1 (8,680) (8,153) Materials and services 4.2 (4,948) (5,629) Bad and doubtful debts 4.4 (14) (1) Contributions and donations 4.5 (748) (726) Depreciation 4.3 (4,896) (5,835) Borrowing costs 4.6 - (4) Other expenses 4.7 (1,405) (1,383) Total Expenses (20,691) (21,731)

Surplus/(deficit) for the year 6,019 2,491

OTHER COMPREHENSIVE INCOME Items that will not be reclassified to surplus or deficit in future periods Net asset revaluation increment/(decrement) 6.2 (5,476) (20,307) Share of other comprehensive income of associates 6.3 - (39) Total Comprehensive Result 543 (17,855)

The above comprehensive income statement should be read in conjunction with the accompanying notes.

Yarriambiack Shire Council Annual Report 2018-2019 60 Balance Sheet AS AT 30 JUNE 2019

2018/19 2017/18 NOTE $’000 $’000 ASSETS Current assets Cash and cash equivalents 5.1 8,390 7,545 Trade and other receivables 5.1 3,444 2,174 Other financial assets 5.1 719 590 Inventories 5.2 513 375 Non current assets classified as held for sale 6.1 30 30 Other assets 5.2 319 258 Total Current assets 13,415 10,972

Non-current assets Other financial assets 5.1 253 231 Investments in associates 6.3 524 534 Property, infrastructure, plant and equipment 6.2 139,162 142,198 Total Non-current assets 139,939 142,963

Total assets 153,354 153,935

LIABILITIES Current liabilities Trade and other payables 5.3 1,437 2,678 Trust funds and deposits 5.3 38 23 Provisions 5.5 3,551 3,504 Interest-bearing liabilities 5.4 21 21 Total Current liabilities 5,047 6,226

Non-current liabilities Provisions 5.5 541 465 Interest-bearing liabilities 5.4 79 100 Total Non-current liabilities 620 565

Total liabilities 5,667 6,791

Net Assets 147,687 147,144

EQUITY Accumulated surplus 71,913 65,894 Reserves 9.1 75,774 81,250 Total Equity 147,687 147,144

The above balance sheet should be read in conjunction with the accompanying notes.

61 Yarriambiack Shire Council Annual Report 2018-2019 Statement of Changes in Equity FOR THE YEAR ENDED 30 JUNE 2019

Accumulated Revaluation Other Total Surplus Reserve Reserves NOTE 2018/19 2018/19 2018/19 2018/19 $’000 $’000 $’000 $’000 2018/19 Balance at beginning of the financial year 147,144 65,894 81,235 15 Surplus/(deficit) for the year 6,019 6,019 - - Net asset revaluation increment/(decrement) 6.2 (5,476) - (5,476) - Share of other comprehensive income of associates - - - - Balance at end of the financial year 147,687 71,913 75,759 15

Accumulated Revaluation Other Total Surplus Reserve Reserves NOTE 2017/18 2017/18 2017/18 2017/18 $’000 $’000 $’000 $’000 2017/18 Balance at beginning of the financial year 164,999 63,442 101,542 15 Surplus/(deficit) for the year 2,491 2,491 - - Net asset revaluation increment/(decrement) 6.2 (20,307) - (20,307) - Share of other comprehensive income of associates (39) (39) - - Balance at end of the financial year 147,144 65,894 81,235 15

The above statement of changes in equity should be read with the accompanying notes.

Yarriambiack Shire Council Annual Report 2018-2019 62 Statement of Cash Flows FOR THE YEAR ENDED 30 JUNE 2019

2018/19 2017/18 Inflows/ Inflows/ NOTE (Outflows) (Outflows) $’000 $’000 CASH FLOWS FROM OPERATING ACTIVITIES Rates and charges 10,640 11,690 Statutory fees and fines 160 230 User fees 973 1,037 Grants - operating 9,138 8,043 Grant - capital 4,437 2,610 Interest received 186 157 Trust funds and deposits taken 1,255 353 Other receipts 449 497 Net GST refund/payment 302 132 Employee costs (8,680) (8,153) Materials and services (6,385) (5,629) Trust funds and deposits paid (1,241) (330) Other payments (2,153) (2,105) Net cash provided by/(used in) operating activities 9.2 9,081 8,532

CASH FLOWS FROM INVESTING ACTIVITIES Payments for property, infrastructure, plant and equipment 6.2 (8,578) (7,667) Proceeds from sale of property, infrastructure, plant and equipment 363 340 Net cash provided by/(used in) investing activities (8,215) (7,327)

CASH FLOWS FROM FINANCING ACTIVITIES Finance costs - (4) Repayment of borrowings (21) (151) Net cash provided by/(used in) financing activities (21) (155)

Net increase/(decrease) in cash and cash equivalents 845 1,050 Cash and cash equivalents at the beginning of the financial year 7,545 6,495

Cash and cash equivalents at the end of the financial year 5.1(a) 8,390 7,545

Financing arrangements 5.6 Restrictions on cash assets 5.1

The above statement of cash flows should be read with the accompanying notes.

63 Yarriambiack Shire Council Annual Report 2018-2019 Statement of Capital Works FOR THE YEAR ENDED 30 JUNE 2019

2018/19 2017/18 NOTE $’000 $’000

PROPERTY Buildings 420 566 Heritage buildings 73 207 Total Buildings 493 773

Total Property 493 773

PLANT AND EQUIPMENT Plant, machinery and equipment 1,299 1,124 Fixtures, fittings and furniture 33 10 Computers and telecommunications 131 59 Total Plant and Equipment 1,463 1,193

INFRASTRUCTURE Roads 5,466 5,125 Footpaths, kerb and channel 298 334 Drainage 31 27 Recreational, leisure and community facilities 13 15 Waste management 72 11 Parks, open space and streetscapes 11 14 Aerodromes 731 - Fire hydrants - 175 Total Infrastructure 6,622 5,701

Total Capital Works Expenditure 8,578 7,667

Represented by: New asset expenditure 143 662 Asset renewal expenditure 6,923 6,285 Asset upgrade expenditure 1,512 720 Total Capital Works Expenditure 8,578 7,667

The above statement of capital works should be read with the accompanying notes.

Yarriambiack Shire Council Annual Report 2018-2019 64 Overview Introduction

The Yarriambiack Shire Council was established by an Order of the Governor in Council on 19 January 1995 and is a body corporate.

The Council’s main office is located at 34 Lyle Street, Warracknabeal.

STATEMENT OF COMPLIANCE These financial statements are a general purpose financial report that consists of a Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows, Statement of Capital Works and Notes accompanying these financial statements. The general purpose financial report complies with the Australian Accounting Standards (AAS), other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1989, and the Local Government (Planning and Reporting) Regulations 2014.

Significant accounting policies

(a) Basis of accounting The accrual basis of accounting has been used in the preparation of these financial statements, whereby assets, liabilities, equity, income and expenses are recognised in the reporting period to which they relate, regardless of when cash is received or paid.

Judgements, estimates and assumptions are required to be made about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated judgements are based on professional judgement derived from historical experience and various other factors that are believed to be reasonable under the circumstances. Actual results may differ from these estimates.

Revisions to accounting estimates are recognised in the period in which the estimate is revised and also in future periods that are affected by the revision. Judgements and assumptions made by management in the application of AAS’s that have significant effects on the financial statements and estimates relate to:

- the fair value of land, buildings, infrastructure, plant and equipment (refer to Note 6.2) - the determination of depreciation for buildings, infrastructure, plant and equipment (refer to Note 6.2) - the determination of employee provisions (refer to Note 5.5) - the determination of landfill provisions (refer to Note 5.5)

Unless otherwise stated, all accounting policies are consistent with those applied in the prior year. Where appropriate, comparative figures have been amended to accord with current presentation, and disclosure has been made of any material changes to comparatives.

65 Yarriambiack Shire Council Annual Report 2018-2019 Notes to Financial Statements Note 1: Performance against budget The performance against budget notes compare Council’s financial plan, expressed through its annual budget, with actual performance. The Local Government (Planning and Reporting) Regulations 2014 requires explanation of any material variances. Council has adopted a materiality threshold of the lower of 10 percent or $100,000 where further explanation is warranted. Explanations have not been provided for variations below the materiality threshold unless the variance is considered to be material because of its nature.

The budget figures detailed below are those adopted by Council on 27 June 2018. The Budget was based on assumptions that were relevant at the time of adoption of the Budget. Council sets guidelines and parameters for income and expense targets in this budget in order to meet Council’s planning and financial performance targets for both the short and long-term. The budget did not reflect any changes to equity resulting from asset revaluations, as their impacts were not considered predictable.

These notes are prepared to meet the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014.

Budget Actual Variance Variance 2019 2019 2019 2019 Ref $’000 $’000 $’000 % 1.1 INCOME AND EXPENDITURE Income Rates and charges 12,183 12,257 74 1% Statutory fees and fines 149 160 11 7% User fees 983 973 (10) (1%) Grants - Operating 7,760 9,138 1,378 18% 1 Grants - Capital 2,154 4,437 2,283 106% 2 Net gain/(loss) on disposal of property, (22) (880) (858) 3900% 3 infrastructure, plant & equipment Share of net profits/(losses) of associates - (10) (10) 100% 4 Other income 379 635 256 68% 5 Total Income 23,586 26,710 3,124 13%

Expenses Employee costs 8,692 8,680 (12) 0% Materials and services 6,119 4,948 (1,171) (19%) 6 Bad and doubtful debts - 14 14 0% Contributions and donations 803 748 (55) (7%) Depreciation 7,035 4,896 (2,139) (30%) 7 Borrowing costs 76 - (76) 100% 8 Other expenses 1,413 1,405 (8) (1%) Total Expenses 24,138 20,691 (3,447) (14%)

Surplus/(deficit) for the Year (552) 6,019 6,571 1190%

Yarriambiack Shire Council Annual Report 2018-2019 66 EXPLANATION OF MATERIAL VARIATIONS Ref Item Explanation 1 Grants - operating Council received half of the 2019/20 financial year Grants Commission allocation in June 2019. This amount was $2.80 million.

2 Grants - capital Council received funding for the following projects which will not be commenced until 2019/20 - Fixing Country Roads $617,000 and Warracknabeal Leisure Centre $249,000. Council also received grant funding during 2018/19 for Local Roads to Market projects $252,000 and Fixing Country Roads projects $474,000 which were not budgeted for.

3 Net gain/(loss) on disposal of The variance is due to the write back of infrastructure assets which were upgraded property, infrastructure, plant & during the 2018/19 year. equipment

4 Share of net profits/(losses) of The variance is due to adjustments in the Council share of the Wimmera Regional associates Library and the Wimmera Development Association. 5 Other income Other income includes an increase in reimbursement for income protection $40,000, an increase in insurance claims reimbursements $12,000 and the transfer of staff entitlements of $35,000 all of which were not budgeted for.

6 Materials and services Contracts has decreased due mainly to the decrease in use of contract labour. The use of consultants have also decreased.

7 Depreciation Depreciation on infrastructure assets has been adjusted down as a result of moving to a new asset program, in the 2017/18 financial year, which is used to calculate the depreciation. At the time of preparing the 2018/19 budget this movement in depreciation was not accounted for.

8 Borrowing costs No new loans have been taken out and therefore no borrowing costs have been incurred.

67 Yarriambiack Shire Council Annual Report 2018-2019 Budget Actual Variance Variance 2019 2019 2019 2019 Ref $’000 $’000 $’000 % 1.2 CAPITAL WORKS Property Buildings 412 420 8 2% Heritage buildings 65 73 8 12% 1 Total Buildings 477 493 16 3%

Total Property 477 493 16 3% Plant and Equipment Plant, machinery and equipment 1,340 1,299 (41) (3%) Fixtures, Fittings and Furniture 13 33 20 154% 2 Computers and Telecommunications 48 131 83 173% 3 Total Plant and Equipment 1,401 1,463 62 4% Infrastructure Roads 4,127 5,466 1,339 32% 4 Footpaths, kerb and channel 143 298 155 108% 5 Drainage 27 31 4 15% 6 Recreational, leisure and community facilities 5 13 8 160% 7 Waste management 300 72 (228) (76%) 8 Parks, open space and streetscapes 10 11 1 10% Aerodromes 500 731 231 46% 9 Total Infrastructure 5,112 6,622 1,510 30%

Total Capital Works Expenditure 6,990 8,578 1,588 23%

Represented by: New asset expenditure 353 143 (210) (59%) Asset renewal expenditure 5,122 6,923 1,801 35% Asset upgrade expenditure 1,515 1,512 (3) (0%) Total Capital Works Expenditure 6,990 8,578 1,588 23%

EXPLANATION OF MATERIAL VARIATIONS Ref Item Explanation 1 Heritage Buildings Grant money received for upgrades to the Warracknabeal Town Hall. 2 Fixtures, fittings and Office furniture at the Warracknabeal Council Office and Tech Office was replaced. furniture 3 Computers and Server upgrade and purchase of various computer equipment. telecommunications 4 Roads Council was successful in obtaining grant monies from the Fixing Country Road and Local Roads to Market programs. 5 Footpaths, kerb and There was a delay with the contractor being able to complete the works at the end of the channel 2017/18 year. These works were completed at the start of the 2018/19 year. 6 Drainage Council had some unexpected drainage works in Warracknabeal after a major pit collapsed. 7 Recreational, leisure and Lighting at the Warracknabeal Leisure Complex was upgraded after receiving a Sustainability community facilities Victoria’s Local Government Energy Saver Program - Stream 3 Facilities Upgrade grant. 8 Waste management Grant money and Council funds were allocated for the Warracknabeal Transfer Station development but that project is yet to commence. Spend during the 2018/19 year relates to the construction of 3 e-waste shed for which grants were received. 9 Aerodromes Grant received for upgrades to the Hopetoun and Warracknabeal pavements.

Yarriambiack Shire Council Annual Report 2018-2019 68 Note 2: Analysis of Council results by program Council delivers its functions and activities through the following programs.

2 (a) COMMUNITY SERVICES Administration of maternal & child health services, immunisations, preschools and rental accommodation, homecare, senior citizen centres, meals on wheels, home maintenance and sundry welfare services.

CORPORATE SERVICES General rates and grants commission revenue, general administration and finance costs which are not allocated to the other functions.

ECONOMIC DEVELOPMENT Commercial and industrial promotion, caravan parks, livestock exchange, tourist promotion and public conveniences.

ENGINEERING Construction and maintenance of roads and bridges, footpaths, parking facilities, traffic control, street lighting, street cleaning and drainage, plant operators workshops and depots and quarries.

GOVERNANCE Governance provides an effective oversight of the organisation. Human resource management provides support to the organisation and ensures Council’s customer focus includes communication and community engagement processes. Service areas include governance, enterprise risk and legal services.

RECREATION, CULTURE AND LEISURE Maintenance of halls, cultural buildings, and operations of the library, parks and reserves, recreation centres, swimming pools, sporting clubs, sale yards and other sundries.

REGULATORY SERVICES Planning, building control, fire prevention, animal control, and the administration of local laws and the health act.

WASTE AND ENVIRONMENT Rubbish collection, recycling and disposal and tree schemes.

69 Yarriambiack Shire Council Annual Report 2018-2019 2 (b) SUMMARY OF REVENUES, EXPENSES, ASSETS AND CAPITAL EXPENSES BY PROGRAM Income Expenses Surplus/ Grants Total (Deficit) included in assets income $’000 $’000 $’000 $’000 $’000 2018/19 Community Services 2,926 2,768 158 2,566 5,036 Corporate Services 17,118 1,885 15,233 5,603 16,698 Economic Development 440 1,016 (576) 60 1,727 Engineering 3,990 9,733 (5,743) 4,608 120,427 Governance - 1,000 (1,000) - - Recreation, Culture and Leisure 477 1,419 (942) 382 9,238 Regulatory Services 192 606 (414) 20 - Waste and Environment 1,567 2,264 (697) 332 228 26,710 20,691 6,019 13,571 153,354

Income Expenses Surplus/ Grants Total (Deficit) included in assets income $’000 $’000 $’000 $’000 $’000 2017/18 Community Services 2,691 2,681 10 2,289 5,061 Corporate Services 16,362 1,784 14,578 5,225 14,272 Economic Development 536 1,074 (538) 264 3,913 Engineering 2471 11,031 (8,560) 2,249 123,196 Governance - 931 (931) - - Recreation, Culture and Leisure 358 1,468 (1,110) 235 7,229 Regulatory Services 236 572 (336) - - Waste and Environment 1,568 2,190 (622) 391 264 24,222 21,731 2,491 10,653 153,935

Yarriambiack Shire Council Annual Report 2018-2019 70 Note 3: Funding for the delivery of our services 2018/19 2017/18 $’000 $’000 3.1 RATES AND CHARGES Council uses Capital Improved Valuation (CIV) as the basis of valuation of all properties within the municipal district. The Capital Improved Valuation of a property is its net market value after deducting selling costs. The valuation base used to calculate general rates for 2018/19 was $2,144 million (2017/18 $1,877 million). Residential 2,100 2,041 Commercial 350 329 Farm/Rural 8,270 8,058 Municipal charge 366 357 Waste management charge 1,143 1,074 Supplementary rates and rate adjustments 28 22 Total Rates and Charges 12,257 11,881

The date of the latest general revaluation of land for rating purposes within the municipal district was 1st January 2019, and the valuation will be first applied in the rating year commencing 1st July 2019.

Annual rates and charges are recognised as revenues when Council issues annual rates notices. Supplementary rates are recognised when a valuation and reassessment is completed and a supplementary rates notice issued.

3.2 STATUTORY FEES AND FINES Animal control fees and fines 39 37 Town planning and building fees 120 188 Other 1 5 Total Statutory Fees and Fines 160 230

Statutory fees and fines are recognised as revenue when the service has been provided, the payment is received, or when the penalty has been applied, whichever first occurs.

3.3 USER FEES Aged and health services 215 215 Aged and health services brokerage fees 87 117 Leisure centre and recreation 25 24 Caravan park fees 196 196 Waste management services 96 93 Rents 55 68 Saleyards fees and charges 105 73 VicRoads charges 8 9 Road works - 166 Private works 77 49 Tourism 33 - Rates 52 - Other fees and charges 24 27 Total User Fees 973 1,037

User fees are recognised as revenue when the service has been provided or council has otherwise earned the income.

71 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 3.4 FUNDING FROM OTHER LEVELS OF GOVERNMENT Grants were received in respect of the following : Summary of grants Commonwealth funded grants 7,693 8,192 State funded grants 5,882 2,461 Total Grants Received 13,575 10,653 (a) Operating Grants Recurrent - Commonwealth Government Financial Assistance Grants - Unallocated 3,414 3,250 Financial Assistance Grants - Local Roads 2,077 1,975 Aged care 490 460 Meals on Wheels 78 77 Senior Citizens 38 38 Total Recurrent - Commonwealth Government 6,097 5,800

Recurrent - State Government Aged care 187 217 Meals on Wheels 6 7 Senior Citizens 16 16 Preschools 900 611 Maternal and Child Health 355 246 Recycling 25 24 Sustainability 66 200 Community Transport and Youth 67 60 Valuation 88 - Other 32 22 Total Recurrent - State Government 1,742 1,403

Total Recurrent Operating grants 7,839 7,203

Non-recurrent - Commonwealth Government Drought 310 345 Total Non-recurrent - Commonwealth Government 310 345

Non-recurrent - State Government Natural Disaster 849 - Vic Roads 36 - Sustainability 66 - Silo Art - 100 Livestock Exchange - 127 Recreation 20 268 Other 18 - Total Non-recurrent - State Government 989 495

Total Non-recurrent Operating grants 1,299 840

Total Operating grants 9,138 8,043

Yarriambiack Shire Council Annual Report 2018-2019 72 2018/19 2017/18 $’000 $’000 (b) Capital Grants Recurrent - Commonwealth Government Roads to Recovery 950 1,856 Total Recurrent - Commonwealth Government 950 1,856

Total Recurrent Capital Grants 950 1,856

Non-recurrent - Commonwealth Government Recreation 249 - Drought 87 191 Total Non-recurrent - Commonwealth Government 336 191

Non-recurrent - State Government Emergency Management - Flood Levee 220 366 Fire Access 20 - Aerodromes 90 142 Halls 117 - Roads to Market 1,088 51 Fixing Country Roads 1,529 - Recreation - 4 Waste Management 87 - Total Non-recurrent - State Government 3,151 563

Total Non-recurrent Capital Grants 3,487 754

Total Capital Grants 4,437 2,610

TOTAL GRANTS 13,575 10,653

(c) Unspent grants received on condition that they be spent in a specific manner Balance at start of year 866 801 Received during the financial year and remained unspent at balance date 1,140 866 Received in prior years and spent during the financial year (866) (801) Balance at year end 1,140 2,468

Grant income is recognised when Council obtains control of the contribution. Control is normally obtained upon receipt (or acquittal).

73 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 3.5 NET GAIN/(LOSS) ON DISPOSAL OF PROPERTY, INFRASTRUCTURE, PLANT AND EQUIPMENT Proceeds of sale 363 340 Write down value of assets disposed (1,243) (612) Total Net Gain/(Loss) on disposal of Property, Infrastructure, Plant & Equipment (880) (272)

The profit or loss on sale of an asset is determined when control of the asset has passed to the buyer.

3.6 OTHER INCOME Interest 110 92 Interest on rates 76 65 Workcover reimbursements 21 21 Private use vehicle reimbursements 85 80 Insurance recoupment 12 - Legal costs recovered - 9 Fire Services Levy - 41 Road maintenance contribution - 55 Long Service Leave Transfer from other Councils 35 - Income protection 206 167 Recycling - 4 Community facilities 87 112 Other 3 8 Total Other Income 635 654

Interest is recognised as it is earned. Other income is measured at the fair value of the consideration received or receivable and is recognised when Council gains control over the right to receive the income.

Monetary contributions are recognised as revenue when Council obtains control over the contributed asset.

Yarriambiack Shire Council Annual Report 2018-2019 74 2018/19 2017/18 $’000 $’000 Note 4: The cost of delivering services 4.1 EMPLOYEE COSTS Wages and salaries 6,021 5,839 WorkCover 188 192 Councillor allowance 184 181 Annual leave and long service leave 1,145 968 Superannuation 781 747 Fringe benefits tax 14 52 Redundancies 175 - Other 172 174 Total Employee Costs 8,680 8,153

Superannuation Council made contributions to the following funds: Defined benefit fund Employer contributions to Local Authorities Superannuation Fund (Vision Super) 104 110 104 110 Accumulation funds Employer contributions to Local Authorities Superannuation Fund (Vision Super) 543 542 Employer contributions - Other Funds 134 95 677 637 Refer to note 9.3 for further information relating to Council’s superannuation obligations.

4.2 MATERIALS AND SERVICE Contracts 773 1,555 Waste management 1,212 1,036 Community projects 448 358 Information technology contract 181 161 Materials and services 1,240 1,147 Building & ground maintenance 170 250 Supply of meals 167 153 Utilities 277 306 External Plant Hire 58 80 Information technology & equipment 75 59 Consultants 319 461 Other 28 63 Total Materials and Services 4,948 5,629

4.3 DEPRECIATION Property 420 601 Plant and equipment 988 1,052 Infrastructure 3,488 4,182 Total Depreciation 4,896 5,835

Refer to note 6.2 for a more detailed breakdown of depreciation charges and accounting policy.

75 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 4.4 BAD AND DOUBTFUL DEBTS Rates debtors 14 6 Other debtors - (5) Total Bad and Doubtful Debts 14 1

Movement in provisions for doubtful debts Balance at the beginning of the year 251 250 New provisions recognised during the year 126 235 Amounts already provided for and written off as uncollectible - - Amounts provided for but recovered during the year (112) (234) Balance at end of Year 265 251

Provision for doubtful debt is recognised based on an expected credit loss model. This model considers both historic and forward looking information in determining the level of impairment.

4.5 CONTRIBUTIONS AND DONATIONS Regional library 165 167 Sporting reserves 164 153 Swimming pools 224 182 Economic development 121 101 Community halls 33 32 Preschools 12 14 Other 29 77 Total Non-monetary Contributions 748 726

4.6 BORROWING COSTS Interest - Borrowings - 4 Total Borrowing Costs - 4

Borrowing costs are recognised as an expense in the period in which they are incurred, except where they are capitalised as part of a qualifying asset constructed by Council.

4.7 OTHER EXPENSES Auditors’ remuneration - VAGO - audit of the financial statements, performance statement 34 18 and grant acquittals Auditors’ remuneration - Internal 60 31 Insurances 524 440 Operating lease rentals 315 364 Printing and stationery 70 82 Advertising 80 72 Postage 27 29 Legal Costs 8 37 Subscriptions 82 90 Water 114 135 Bank fees and charges 39 32 Others 52 53 Total Other Expenses 1,405 1,383

Yarriambiack Shire Council Annual Report 2018-2019 76 2018/19 2017/18 $’000 $’000 Note 5: Our financial position 5.1 FINANCIAL ASSETS (a) Cash and cash equivalents Cash on hand 1 1 Cash at bank 8,389 7,543 Term deposits - 1 Total Cash and Cash Equivalents 8,390 7,545

(b) Other financial assets Term deposits - current 719 590 Term deposits - non-current 253 231 Total Other Financial Assets 972 821

Total Financial Assets 9,362 8,366

Council’s cash and cash equivalents are subject to external restrictions that limit amounts available for discretionary use. These include: Trust funds and deposits (Note 5.3) 38 23 Unspent grants (Note 3.4) 1,140 866 Total Restricted Funds 1,178 889

Total Unrestricted Cash and Cash Equivalents 7,212 6,656

Cash and cash equivalents include cash on hand, deposits at call, and other highly liquid investments with original maturities of 90 days or less, net of outstanding bank overdrafts.

Other financial assets are valued at fair value, at balance date. Term deposits are measured at original cost. Any unrealised gains and losses on holdings at balance date are recognised as either a revenue or expense.

77 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 (c) Trade and other receivables CURRENT Statutory receivables Rates debtors 1,822 1,676 Special rate assessment - - Infringement debtors 1 - Provision for doubtful debts - rate debtors (205) (191) Non statutory receivables Loans and advances to community organisations - 11 Other debtors 1,886 738 Provision for doubtful debts - other debtors (60) (60) Total Current Trade and Other Receivables 3,444 2,174

Total Trade and Other Receivables 3,444 2,174

Short term receivables are carried at invoice amount. A provision for doubtful debts is recognised when there is objective evidence that an impairment has occurred. Long term receivables are carried at amortised cost using the effective interest rate method.

(d) Ageing of Receivables The ageing of the Council’s trade & other receivables (excluding statutory receivables) that are not impaired was: Current (not yet due) 1,714 565 Past due by up to 30 days 16 51 Past due between 31 and 180 days 82 61 Past due between 181 and 365 days 14 12 Past due by more than 1 year - - Total Trade & Other Receivables 1,826 689

(e) Ageing of individually impaired Receivables At balance date, other debtors representing financial assets with a nominal value of $60,000 (2018: $60,000) were impaired. The amount of the provision raised against these debtors was $60,000 (2018: $60,000). They individually have been impaired as a result of their doubtful collection. Many of the long outstanding past due amounts have been lodged with Council’s debt collectors or are on payment arrangements. The ageing of receivables that have been individually determined as impaired at reporting date was: Current (not yet due) - - Past due by up to 30 days - - Past due between 31 and 180 days - - Past due between 181 and 365 days - - Past due by more than 1 year 60 60 Total Trade & Other Receivables 60 60

Yarriambiack Shire Council Annual Report 2018-2019 78 2018/19 2017/18 $’000 $’000 5.2 NON-FINANCIAL ASSETS (a) Inventories Inventories held for distribution 513 375 Total Inventories 513 375

Inventories held for distribution are measured at cost, adjusted when applicable for any loss of service potential. All other inventories, including land held for sale, are measured at the lower of cost and net realisable value. Where inventories are acquired for no cost or nominal consideration, they are measured at current replacement cost at the date of acquisition.

(b) Other assets Prepayments 301 128 Accrued income 18 130 Total Other Assets 319 258

5.3 TRADE AND OTHER PAYABLES (a) Trade and other payables Trade payables 1,340 2,197 Net GST payable (10) (4) Accrued expenses 107 485 Total Trade and Other Payables 1,437 2,678

(b) Trust funds and deposits Refundable deposits 33 21 Fire services levy 4 1 Other refundable deposits 1 1 Total Trust Funds and Deposits 38 23

Amounts received as deposits and retention amounts controlled by Council are recognised as trust funds until they are returned, transferred in accordance with the purpose of the receipt, or forfeited. Trust funds that are forfeited, resulting in Council gaining control of the funds, are to be recognised as revenue at the time of forfeit.

Purpose and nature of items Refundable deposits - Deposits are taken by Council as a form of surety in a number of circumstances, including in relation to building works, tender deposits, contract deposits and the use of civic facilities. Fire Service Levy - Council is the collection agent for fire services levy on behalf of the State Government. Council remits amounts received on a quarterly basis. Amounts disclosed here will be remitted to the state government in line with that process. Retention Amounts - Council has a contractual right to retain certain amounts until a contractor has met certain requirements or a related warrant or defect period has elapsed. Subject to the satisfactory completion of the contractual obligations, or the elapsing of time, these amounts will be paid to the relevant contractor in line with Council’s contractual obligations.

79 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 5.4 INTEREST-BEARING LIABILITIES Current Finance leases 21 21 21 21 Non-current Finance leases 79 100 79 100

Total Interest-bearing Liabilities 100 121

(a) The maturity profile for Council’s finance lease liabilities is: Not later than one year 21 21 Later than one year and not later than five years 58 79 Later than five years - - 79 100 Minimum future lease payments Less future finance charges 79 104 Present value of minimum lease payments - (4) 79 100

Council has entered into a five (5) year leasing agreement with Porter Plant for the lease of a street sweeper. The original cost of the finance lease was $330,000 with a lump sum of $60,000 paid in year one, $100,000 paid in year two and a final payment of $40,000 to be paid at the conclusion of the lease agreement.

Yarriambiack Shire Council Annual Report 2018-2019 80 Annual Long Sick Landfill & Leave Service Leave Gravel Pit Total Leave restoration $’000 $’000 $’000 $’000 $’000 5.5 PROVISIONS 2018/19 Balance at beginning of the financial year 1,408 1,878 159 524 3,969 Additional provisions 787 95 12 45 939 Amounts used (809) (186) (33) (45) (1,073) Change in the discounted amount arising because of - 257 - - 257 time and the effect of any change in the discount rate Balance at the end of the Financial Year 1,386 2,044 138 524 4,092

2017/18 Balance at beginning of the financial year 1,413 1,757 152 511 3,833 Additional provisions 694 44 26 116 880 Amounts used (699) (137) (19) (103) (958) Change in the discounted amount arising because of - 214 - - 214 time and the effect of any change in the discount rate Balance at the end of the Financial Year 1,408 1,878 159 524 3,969

2018/19 2017/18 $’000 $’000 (a) Employee provisions Current provisions expected to be wholly settled within 12 months Annual leave 844 726 Long service leave 195 143 Sick Leave 99 129 1,138 998 Current provisions expected to be wholly settled after 12 months Annual leave 542 682 Long service leave 1,605 1,575 2,147 2,257

Total Current Employee Provisions 3,285 3,255

Non-current Long service leave 244 160 Sick leave 39 30 Total Non-current Employee Provisions 283 190

Aggregate carrying amount of employee provisions: Current 3,285 3,255 Non-current 283 190 Total Aggregate Carrying amount of Employee Provisions 3,568 3,445

The calculation of employee costs and benefits includes all relevant on-costs andare calculated as follows at reporting date.

81 Yarriambiack Shire Council Annual Report 2018-2019 Wages and salaries and annual leave Liabilities for wages and salaries, including non-monetary benefits, annual leave and accumulated sick leave expected to be wholly settled within 12 months of the reporting date are recognised in the provision for employee benefits in respect of employee services up to the reporting date, classified as current liabilities and measured at their nominal values.

Liabilities that are not expected to be wholly settled within 12 months of the reporting date are recognised in the provision for employee benefits as current liabilities, measured at the present value of the amounts expected to be paid when the liabilities are settled using the remuneration rate expected to apply at the time of settlement.

Long service leave Liability for long service leave (LSL) is recognised in the provision for employee benefits. LSL is measured at present value. Unconditional LSL is disclosed as a current liability. Conditional LSL that has been accrued, where an employee is yet to reach a qualifying term of employment, is disclosed as a non - current liability.

Key assumptions: 2018/19 2017/18 - discount rate 1.324% 2.647% - inflation rate 4.313% 3.875%

2018/19 2017/18 $’000 $’000 (b) Landfill and Gravel Pit provisions Current 266 250 Non-current 258 274 Total 524 524

Council is obligated to restore landfill and gravel pit sites to a particular standard. The forecast life of the site is based on current estimates of remaining capacity and the forecast rate of infill. The provision for landfill restoration has been calculated based on the present value of the expected cost of works to be undertaken. The expected cost of works has been estimated based on current understanding of work required to reinstate the site to a suitable standard. Accordingly, the estimation of the provision required is dependent on the accuracy of the forecast timing of the work, work required and related costs.

Key assumptions: - discount rate 1.324% 2.647% - inflation rate 4.313% 3.875%

Yarriambiack Shire Council Annual Report 2018-2019 82 2018/19 2017/18 $’000 $’000 5.6 FINANCING ARRANGEMENTS The Council has the following funding arrangements in place as at 30 June 2019. Bank overdraft 2,500 2,500 Credit card facilities 3 7 Other facilities 300 300 Total Facilities 2,803 2,807

Used facilities (244) (277) Unused Facilities 2,559 2,530

5.7 COMMITMENTS The Council has entered into the following commitments. Commitments are not recognised in the Balance Sheet. Commitments are disclosed at their nominal value and presented inclusive of the GST payable.

Not later Later than 1 Later than 2 than year and not years and not 1 year later than later than Total 2 years 5 years $’000 $’000 $’000 $’000 2018/19 Operating Recycling 289 - - 289 Garbage collection 333 - - 333 Grounds Maintenance contract for Council building 10 21 - 31 Meals for delivery 174 - - 174 Cleaning contract for Hopetoun Caravan Park 28 - - 28 Total Commitments 834 21 - 855

Not later Later than 1 Later than 2 than year and not years and not 1 year later than later than Total 2 years 5 years $’000 $’000 $’000 $’000 2017/18 Operating Recycling 285 288 - 573 Garbage collection 329 333 - 662 Grounds Maintenance contract for Council building 10 10 - 20 Cleaning contract for Council buildings 51 51 - 102 Meals for delivery 171 174 - 345 Cleaning contract for Hopetoun Caravan Park 28 28 - 56 Total Commitments 874 884 - 1,758

83 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 Operating lease commitments At the reporting date, the Council had the following obligations under non-cancellable operating leases for the lease of plant and equipment for use within Council’s activities (these obligations are not recognised as liabilities): Not later than one year 180 246 Later than one year and not later than five years 186 223 366 469

Lease payments for operating leases are required by the accounting standard tobe recognised on a straight line basis, rather than expensed in the years in which they are incurred. Note 6: Assets we manage 6.1 NON CURRENT ASSETS CLASSIFIED AS HELD FOR SALE

Cost of acquisition 30 30 Total Non-current Assets Classified as held for Sale 30 30

Non-current assets classified as held for sale (including disposal groups) are measured at the lower of its carrying amount and fair value less costs of disposal, and are not subject to depreciation. Non-current assets, disposal groups and related liabilities and assets are treated as current and classified as held for sale if their carrying amount will be recovered through a sale transaction rather than through continuing use. This condition is regarded as met only when the sale is highly probable and the asset’s sale (or disposal group sale) is expected to be completed within 12 months from the date of classification.

6.2 PROPERTY, INFRASTRUCTURE, PLANT AND EQUIPMENT 6.2 (a) Summary of property, infrastructure, plant and equipment

At Fair Value At Fair Value Additions Revaluation Depreciation Disposal 30 June 2018 30 June 2019 Land 1,437 - - - - 1,437 Buildings 14,961 493 - (420) - 15,034 Plant and Equipment 5,437 1,463 - (988) (57) 5,855 Infrastructure 120,363 6,622 5,476 (3,488) (1,186) 116,836 Total 142,198 8,578 5,476 (4,896) (1,243) 139,162

Yarriambiack Shire Council Annual Report 2018-2019 84 - 493 493 Total Total (812) (420) (420) (392) $’000 16,471 17,283 16,398 16,790 Property - 493 493 Total Total (812) (420) (420) (392) $’000 15,034 15,846 14,961 15,353 Buildings - 73 73 (45) (23) (22) (23) 1,345 1,272 1,300 $’000 1,250 specialised Buildings - non - 347 347 (526) (270) (256) (270) $’000 12,272 11,925 11,746 11,669 Buildings - specialised - 73 73 (241) (127) (114) (127) 2,229 2,156 1,988 $’000 2,042 Heritage Buildings ------Land Total Total 1,437 1,437 1,437 $’000 1,437

------53 53 53 53 $’000 Land - non specialised ------1,384 1,384 1,384 1,384 $’000 Land - specialised PROPERTY, INFRASTRUCTURE, PLANT AND EQUIPMENT AND PLANT INFRASTRUCTURE, PROPERTY, 6.2 Accumulated depreciation at 30 June 2019 depreciation Accumulated At fair value 30 June 2019 value fair At Movements in accumulated depreciation in accumulated Movements and amortisation Depreciation Revaluation Movements in fair value in fair Movements Additions Accumulated depreciation at 1 July 2018 depreciation Accumulated (a) Property (a) 1 July 2018 value fair At

85 Yarriambiack Shire Council Annual Report 2018-2019 482 924 (64) (981) (988) 5,855 5,437 1,463 $’000 12,926 12,444 (7,071) (7,007) equipment Total plant and plant Total - 1 327 131 283 131 976 (88) (87) (780) (693) 1,107 $’000 Telecoms Computers and Computers - 1 60 33 42 33 327 294 (16) (15) (267) (252) $’000 furniture Fixtures, fittings and 38 318 922 (981) (884) 1,299 5,468 5,112 $’000 11,492 11,174 (6,024) (6,062) equipment Plant machinery and Plant PROPERTY, INFRASTRUCTURE, PLANT AND EQUIPMENT AND PLANT INFRASTRUCTURE, PROPERTY, 6.2 At fair value 30 June 2019 value fair At Movements in fair value in fair Movements Additions Disposal depreciation in accumulated Movements and amortisation Depreciation of disposals depreciation Accumulated at 30 June 2019 depreciation Accumulated (b) Plant and Equipment (b) Plant 1 July 2018 value fair At at 1 July 2018 depreciation Accumulated

Yarriambiack Shire Council Annual Report 2018-2019 86 553 Total Total 2,822 $’000 6,622 1,199 (8,298) (2,384) (4,060) (3,488) 116,838 232,638 120,363 236,698 (115,800) (116,333) Infrastructure - - - - - 27 (4) 829 833 (31) (297) (293) 1,126 $’000 1,126 Other Infrastructure 31 731 206 125 (49) (45) (355) (170) 3,026 $’000 2,820 1,375 1,138 (1,651) (1,682) Aerodromes - - - - 11 11 (24) (12) (12) (12) $’000 1,204 1,193 1,180 1,181 spaces & spaces Parks, Open Parks, Streetscapes - - - - 72 72 300 755 683 264 (36) (36) (455) (419) $’000 Waste Waste Management - - - - 13 13 (394) (197) (197) (197) 7,065 $’000 7,052 6,671 6,855 Leisure & Leisure & Community Recreational, Recreational, - - 39 31 45 76 (74) (113) 8,786 $’000 8,710 3,584 3,582 (5,202) (5,128) Drainage 1 46 298 (67) (22) (206) (230) (272) $’000 7,299 7,525 Kerb & Kerb 17,953 17,907 Channel (10,654) (10,382) Footpaths, Footpaths, - - - 188 243 (55) (12) (12) 4,301 4,313 2,269 $’000 2,093 (2,032) (2,220) Bridges 909 2,629 5,466 1,073 $’000 Roads 93,331 96,894 (2,192) (2,793) (7,746) (4,472) 188,422 192,894 (95,091) (96,000) PROPERTY, INFRASTRUCTURE, PLANT AND EQUIPMENT AND PLANT INFRASTRUCTURE, PROPERTY, 6.2 At fair value 30 June 2019 value fair At Accumulated depreciation at 30 depreciation Accumulated June 2019 Disposal (c) Infrastructure (c) 1 July 2018 value fair At decrements Movements in accumulated in accumulated Movements depreciation and amortisation Depreciation Movements in fair value in fair Movements Additions increments/ Revaluation decrements Accumulated depreciation of depreciation Accumulated disposals Accumulated depreciation at 1 depreciation Accumulated July 2018 Revaluation increments/ Revaluation

87 Yarriambiack Shire Council Annual Report 2018-2019 Acquisition The purchase method of accounting is used for all acquisitions of assets, being the fair value of assets provided as consideration at the date of acquisition plus any incidental costs attributable to the acquisition. Fair value is the price that would be received to sell an asset (or paid to transfer a liability) in an orderly transaction between market participants at the measurement date. Where assets are constructed by Council, cost includes all materials used in construction, direct labour, borrowing costs incurred during construction, and an appropriate share of directly attributable variable and fixed overheads. In accordance with Council’s policy, the threshold limits have applied when recognising assets within an applicable asset class and unless otherwise stated are consistent with the prior year.

Depreciation Threshold Limit Period $’000 Land & Land Improvements Land - 1,000 Land under roads - 1,000 Buildings Buildings 30 - 75 years 5,000 Heritage buildings 50 years 5,000 Plant & Equipment Plant, machinery and equipment 5 - 25 years 1,000 Motor vehicles 1 - 15 years 1,000 Fixtures, fittings and furniture 3 - 15 years 1,000 Infrastructure Earthworks all - 5,000 Gravel road pavements / resheets 10 - 14 years 2,000 Sealed road pavements 60 years 5,000 Sealed road final seal 12 years 2,000 Bridges 80 years 5,000 Footpaths, kerb and channel 25 years 2,000 Drainage 25 - 80 years 5,000 Aerodromes 12 years 5,000 Recreation and leisure 30 - 75 years 5,000 Parks and open space 30 - 75 years 5,000 Waste management 4 - 30 years 5,000 Other infrastructure 4 - 30 years 5,000

Land under roads Council recognises land under roads it controls at fair value. Depreciation Buildings, land improvements, plant and equipment, infrastructure, and other assets having limited useful lives are systematically depreciated over their useful lives to the Council in a manner which reflects consumption of the service potential embodied in those assets. Estimates of remaining useful lives and residual values are made on a regular basis with major asset classes reassessed annually. Depreciation rates and methods are reviewed annually. Where assets have separate identifiable components that are subject to regular replacement, these components are assigned distinct useful lives and residual values and a separate depreciation rate is determined for each component. Road earthworks are not depreciated on the basis that they are assessed as not having a limited useful life. Straight line depreciation is charged based on the residual useful life as determined each year. Depreciation periods used are listed above and are consistent with the prior year unless otherwise stated.

Yarriambiack Shire Council Annual Report 2018-2019 88 Finance leases Leases of assets where substantially all the risks and rewards incidental to ownership of the asset are transferred to the Council are classified as finance leases. Finance leases are capitalised, recording an asset and a liability at the lower of the fair value of the asset and the present value of the minimum lease payments, including any guaranteed residual value. Lease payments are allocated between the reduction of the lease liability and the interest expense. Leased assets are depreciated on a straight line basis over their estimated useful lives to the Council where it is likely that the Council will obtain ownership of the asset or over the term of the lease, whichever is the shorter. Leased assets are currently being amortised over a 1 to 5 year period. Repairs and maintenance Where the repair relates to the replacement of a component of an asset and the cost exceeds the capitalisation threshold the cost is capitalised and depreciated. The carrying value of the replaced asset is expensed.

Valuation of land and buildings Valuation of land and buildings were undertaken by a qualified independent valuer Preston Rowe Paterson National Property Consultant - Benjamin Sawyer AAPI Reg 63163 and Hayley Crosser AAPI Reg 64291. The valuation of land and buildings is at fair value, being market value based on highest and best use permitted by relevant land planning provisions. Where land use is restricted through existing planning provisions the valuation is reduced to reflect this limitation. This adjustment is an unobservable input in the valuation. The adjustment has no impact onthe comprehensive income statement. Specialised land is valued at fair value using site values adjusted for englobo (undeveloped and/or unserviced) characteristics, access rights and private interests of other parties and entitlements of infrastructure assets and services. This adjustment is an unobservable input in the valuation. The adjustment has no impact on the comprehensive income statement. Any significant movements in the unobservable inputs for land and land under roads will have a significant impact on the fair value of these assets. The date of the current valuation is detailed in the following table. Details of the Council’s land and buildings and information about the fair value hierarchy as at 30 June 2019 are as follows: Level 1 Level 2 Level 3 Date of Valuation Land - specialised - - 1,384 June 2017 Land - non specialised - 53 - June 2017 Heritage buildings - - 1,988 June 2017 Buildings - specialised - - 11,746 June 2017 Buildings - non specialised - 1,300 - June 2017 Total - 1,353 15,118

89 Yarriambiack Shire Council Annual Report 2018-2019 Valuation of infrastructure Valuation of infrastructure assets has been determined in accordance with Council’s General Manager of Infrastructure and Planning, James Magee (B.Eng-Civil). The date of the current valuation is detailed in the following table. The valuation is at fair value based on replacement cost less accumulated depreciation as at the date of valuation. Details of the Council’s infrastructure and information about the fair value hierarchy as at 30 June 2019 are as follows:

Level 1 Level 2 Level 3 Date of Valuation Roads - - 93,331 June 2019 Bridges - - 2,269 June 2019 Footpaths, kerb and channel - - 7,299 June 2019 Drainage - - 3,584 June 2019 Recreational, leisure and community facilities - - 6,671 June 2017 Waste management - - 300 June 2017 Parks, open space and streetscapes - - 1,180 June 2017 Aerodromes - - 1,375 June 2019 Other infrastructure - - 829 June 2019 Total - - 116,838

Description of significant unobservable inputs into level 3 valuations Specialised land and land under roads is valued using a market based direct comparison technique. Significant unobservable inputs include the extent and impact of restriction of use and the market cost of land per square metre. The extent and impact of restrictions on use varies and results in a reduction to surrounding land values between 5% and 95%. The market value of land varies significantly depending on the location of the land and the current market conditions. Specialised buildings are valued using a depreciated replacement cost technique. Significant unobservable inputs include the current replacement cost and remaining useful lives of buildings. Current replacement costs is calculated on a square metre basis and ranges from $3 to $2,413 per square metre. The remaining useful lives of buildings are determined on the basis of the current condition of buildings and vary from 30 years to 70 years. Replacement cost is sensitive to changes in market conditions, with any increase or decrease in cost flowing through to the valuation. Useful lives of buildings are sensitive to changes in expectations or requirements that could either shorten or extend the useful lives of buildings. Infrastructure assets are valued based on the depreciated replacement cost. Significant unobservable inputs include the current replacement cost and remaining useful lives of infrastructure. The remaining useful lives of infrastructure assets are determined on the basis of the current condition of the asset and vary from 12 years to 80 years. Replacement cost is sensitive to changes in market conditions, with any increase or decrease in cost flowing through to the valuation. Useful lives of infrastructure are sensitive to changes in use, expectations or requirements that could either shorten or extend the useful lives of infrastructure assets.

2018/19 2017/18 $’000 $’000 Reconciliation of specialised land Other land 1,384 1,384 Total Specialised Land 1,384 1,384

Yarriambiack Shire Council Annual Report 2018-2019 90 2018/19 2017/18 $’000 $’000 6.3 INVESTMENTS IN ASSOCIATES (a) Investments in associates accounted for by the equity method are: - Wimmera Regional Library Corporation 396 400 - Wimmera Development Association 128 134 Total Investments in Associates 524 534

Wimmera Regional Library Corporation Background Yarriambiack Shire Council in conjunction with Horsham Rural City Council, Buloke Shire Council, Hindmarsh Shire Council, Northern Grampians Shire Council and West Wimmera Shire Council have an interest in the Wimmera Regional Library Corporation. The library services much of the population in western Victoria and Yarriambiack Shire Council currently has a 13.66% equity interest, (13.95% in 2017/18).

Fair value of Council’s investment in Wimmera Regional Library Corporation 396 400

Council’s share of accumulated surplus/(deficit) Council’s share of accumulated surplus/(deficit) at start of year 172 169 Reported surplus (deficit) for year (211) 8 Transfers (to) from reserves (5) (5) Distributions for the year 98 - Council’s share of accumulated surplus (deficit) at end of Year 54 172

Council’s share of reserves Council’s share of reserves at start of year 228 241 Transfers (to) from reserves (101) (13) Council’s share of reserves at end of Year 127 228

Movement in carrying value of specific investment Carrying value of investment at start of year 400 411 Share of surplus (deficit) for year (4) (11) Carrying value of investment at end of Year 396 400

Council’s share of expenditure commitments Operating commitments 508 345 Council’s share of expenditure commitments 508 345

The Council provided notice of withdrawal from the Wimmera Regional Library Corporation effective from 30 June 2020 in accordance with the terms of the agreement signed with the library corporation. Pursuant to the terms and conditions of the agreement, the Council expects to recover its investment in associate which principally comprises assets that will be returned. The Council does not expect material impact of this withdrawal on the carrying value of its assets and liabilities.

91 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 Wimmera Development Association Background Yarriambiack Shire Council in conjunction with Horsham Rural City Council, Hindmarsh Shire Council, Northern Grampians Shire Council and West Wimmera Shire Council have an interest in the Wimmera Development Association. Wimmera Development Association (WDA) is the peak economic development organisation for the Wimmera Southern- Mallee region supporting existing local businesses and promoting economic development opportunities to investors. Yarriambiack Shire Council currently has a 13.58% equity interest, (13.58% in 2017/18).

Fair value of Council’s investment in Wimmera Development Association 128 134

Council’s share of accumulated surplus/(deficit) Council’s share of accumulated surplus/(deficit) at start of year 94 53 Reported surplus (deficit) for year (5) 51 Transfers (to) from reserves (22) (10) Distributions for the year - - Council’s share of accumulated surplus (deficit) at end of Year 67 94

Council’s share of reserves Council’s share of reserves at start of year 20 30 Transfers (to) from reserves (22) (10) Council’s share of reserves at end of Year (2) 20

Movement in carrying value of specific investment Carrying value of investment at start of year 134 83 Share of surplus (deficit) for year (6) 51 Carrying value of investment at end of Year 128 134

Council’s share of expenditure commitments Operating commitments 155 172 Council’s share of expenditure commitments 155 172

Associates are all entities over which Council has significant influence but not control or joint control. Investments in associates are accounted for using the equity method of accounting, after initially being recognised at cost. Principles of consolidation The consolidated financial statements of Council incorporate all entities controlled by Council as at 30 June 2019, and their income and expenses for that part of the reporting period in which control existed. Where dissimilar accounting policies are adopted by entities and their effect is considered material, adjustments are made to ensure consistent policies are adopted in these financial statements. Entities consolidated into Council include: - Hopetoun Swimming Pool Committee of Management - Murtoa Community Units Committee of Management - Woomelang Retirement Committees of Management All entities controlled by Council that have material revenues, expenses, assets or liabilities, such as committees of management, have been included in this financial report. Any transactions between these entities and Council have been eliminated in full.

Yarriambiack Shire Council Annual Report 2018-2019 92 2018/19 2017/18 Note 7: People and relationships 7.1 COUNCIL AND KEY MANAGEMENT REMUNERATION (a) Related Parties Parent entity Yarriambiack Shire Council is the parent entity.

Associates Interests in subsidiaries and associates are detailed in Note 6.3.

(b) Key Management Personnel Details of persons holding the position of Councillor or other members of key management personnel at any time during the year are: Councillors: Councillor William Graeme MASSEY (Mayor) Councillor Helen Anne McCulloch BALLENTINE Councillor Kylie Louise ZANKER Councillor Tom HAMILTON Councillor Shane ROBERTS Councillor Jean Margaret WISE Councillor Corinne HEINTZE Total Number of Councillors 7 7

Chief Executive Officer Chief Executive Officer Jessie HOLMES 1 - Chief Executive Officer Raymond CAMPLING(CEO from 01/06/2017 to 05/04/2018) - 1

Acting Chief Executive Officer James MAGEE (Acting CEO from 06/09/2017 to 30/11/2017) and - 1 (06/04/2018 to 30/06/2018) Total of Chief Executive Officer and other Key Management Personnel 1 2

Total Number of Key Management Personnel 8 9

(c) Remuneration of Key Management Personnel Total remuneration of key management personnel was as follows: $ $ Short-term benefits 349 496 Post-employment benefits 38 39 Long Term Benefits 4 9 Termination benefits - 122 Total 391 666 The numbers of key management personnel whose total remuneration from Council and No. No. any related entities, fall within the following bands: $20,000 - $29,999 6 6 $60,000 - $69,999 1 2 $150,000 - $159,999 1 - $370,000 - $379,999 - 1 8 9

93 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 (d) Senior Officer Remuneration A Senior Officer is an officer of Council, other than Key Management Personnel, who: a) has management responsibilities and reports directly to the Chief Executive; or b) whose total annual remuneration exceeds $148,000

General Manager of Infrastructure & Planning James MAGEE General Manager of Corporate Services Anita MCFARLANE General Manager of Community Services & Development Gavin BLINMAN Acting General Manager of Organisational Performance Michael EVANS

The number of Senior Officers are shown below in their relevant income bands: Income Range: No. No. <$148,000 2 2 $150,000 - $159,999 1 - $160,000 - $169,999 - 1 $190,000 - $199,999 1 - 4 3

Total Remuneration for the reporting year for Senior Officers included above, amounted to 615 380

7.2 RELATED PARTY DISCLOSURE (a) Transactions with related parties During the period Council entered into no transactions with related parties.

(b) Outstanding balances with related parties There are no outstanding balances at the end of the reporting period in relation to transactions with related parties

(c) Loans to/from related parties The aggregate amount of loans in existence at balance date that have been made, guaranteed or secured by the council to a related party as follows: No loans have been made, guaranteed or secured by the Council during the reporting year (2018/19 $Nil).

(d) Commitments to/from related parties The aggregate amount of commitments in existence at balance date that have been made, guaranteed or secured by the council to a related party are as follows: No commitments have been made, guaranteed or secured by the Council during the reporting year (2018/19 $Nil).

Yarriambiack Shire Council Annual Report 2018-2019 94 Note 8: Managing uncertainties 8.1 CONTINGENT ASSETS AND LIABILITIES (a) Contingent assets Operating lease receivables There are no contingent assets of which Council is aware at balance date.

(b) Contingent liabilities Superannuation Council has obligations under a defined benefit superannuation scheme that may result in the need to make additional contributions to the scheme, matters relating to this potential obligation are outlined below. As a result of the volatility in financial markets the likelihood of making such contributions in future periods exists. Future superannuation contributions In addition to the disclosed contributions, Yarriambiack Shire Council has paid unfunded liability payments to Vision Super totalling $0 paid during the 2018/19 year (2017/18 $0 paid during the 2017/18 year). There were no contributions outstanding and no loans issued from or to the above schemes as at 30 June 2019. The expected contributions to be paid to the Defined Benefit category of Vision Super for the year ending 30 June 2020 are $0. Liability Mutual Insurance Council is a participant of the MAV Liability Mutual Insurance (LMI) Scheme. The LMI scheme provides public liability and professional indemnity insurance cover. The LMI scheme states that each participant will remain liable to make further contributions to the scheme in respect of any insurance year in which it was a participant to the extent of its participant’s share of any shortfall in the provision set aside in respect of that insurance year, and such liability will continue whether or not the participant remains a participant in future insurance years.

(c) Guarantees for loans to other entities The Department of Environment, Land, Water & Planning holds a National Australia Bank Guarantee given by the Shire for the sum of $277,700 which is being used if a site is damaged after gravel extraction. This continues to be reviewed on a yearly basis. Financial guarantee contracts are not recognised as a liability in the balance sheet unless the lender has exercised their right to call on the guarantee or Council has other reasons to believe that it is probable that the right will be exercised.

8.2 CHANGE IN ACCOUNTING STANDARDS The following new AAS’s have been issued that are not mandatory for the 30 June 2019 reporting period. Council has assessed these pending standards and has identified the following potential impacts will flow from the application of these standards in future reporting periods. Revenue from contracts with customers (AASB 15) (applies 2019/20 for LG sector) The standard shifts the focus from the transaction-level to a contract-based approach. Recognition is determined based on what the customer expects to be entitled to (rights and obligations), while measurement encompasses estimation by the entity of the amount expected to be entitled for performing under the contract. The full impact of this standard is not known however it is most likely to impact where contracts extend over time, where there are rights and obligations that may vary the timing or amount of the consideration, or where there are multiple performance elements. This has the potential to impact on the recognition of certain grant income. Amendments to Australian Accounting Standards – Deferral of AASB 15 for Not-for-Profit Entities (AASB 2016-7) (applies 2019/20) This Standard defers the mandatory effective date of AASB 15 for not-for-profit entities from 1 January 2018 to 1 January 2019.

Leases (AASB 16) (applies 2019/20) The classification of leases as either finance leases or operating leases is eliminated for lessees. Leaseswillbe recognised in the Balance Sheet by capitalising the present value of the minimum lease payments and showing a ‘right-of-use’ asset, while future lease payments will be recognised as a financial liability. The nature of the expense recognised in the profit or loss will change. Rather than being shown as rent, or as leasing costs, it will be recognised as depreciation on the ‘right-of-use’ asset, and an interest charge on the lease liability. The interest charge will be calculated using the effective interest method, which will result in a gradual reduction of interest expense over the lease term.

95 Yarriambiack Shire Council Annual Report 2018-2019 Council has elected to adopt the modified retrospective approach to the transition to the new lease standard. This will mean that only existing operating leases for non low value assets, with remaining terms greater than 12 months, will be recognised on transition (1 July 2019). Based on our current lease commitments and an assumption of a continuation of the current leasing arrangements Council expects that the transition to the new standard will see the initial recognition of $577,033 in lease related assets and an equivalent liability Income of Not-for-Profit Entities (AASB 1058 ) (applies 2019/20) This standard is expected to apply to certain transactions currently accounted for under AASB 1004 Contributions and establishes revenue recognition principles for transactions where the consideration to acquire an asset is significantly less than fair value to enable a not-for-profit entity to further its objectives.

8.3 FINANCIAL INSTRUMENTS (a) Objectives and policies ‘The Council’s principal financial instruments comprise cash assets, term deposits, receivables (excluding statutory receivables), payables (excluding statutory payables) and bank borrowings. Details of the significant accounting policies and methods adopted, including the criteria for recognition, the basis of measurement and the basis on which income and expenses are recognised, in respect of each class of financial asset, financial liability and equity instrument is disclosed in the notes of the financial statements. Risk management is carried out by senior management under policies approved by the Council. These policies include identification and analysis of the risk exposure to Council and appropriate procedures, controls and risk minimisation.

(b) Market risk Market risk is the risk that the fair value or future cash flows of council financial instruments will fluctuate because of changes in market prices. The Council’s exposure to market risk is primarily through interest rate risk with only insignificant exposure to other price risks and no exposure to foreign currency risk. Interest rate risk Interest rate risk refers to the risk that the value of a financial instrument or cash flows associated with the instrument will fluctuate due to changes in market interest rates. Council does not hold any interest bearing financial instruments that are measured at fair value, and therefore has no exposure to fair value interest rate risk. Cash flow interest rate risk is the risk that the future cash flows of a financial instrument will fluctuate because of changes in market interest rates. Council has minimal exposure to cash flow interest rate risk through its cash and deposits that are at floating rates. Investment of surplus funds is made with approved financial institutions under the Local Government Act 1989. Council manages interest rate risk by adopting an investment policy that ensures: - diversification of investment product; - monitoring of return on investment; and - benchmarking of returns and comparison with budget. There has been no significant change in the Council’s exposure, or its objectives, policies and processes for managing interest rate risk or the methods used to measure this risk from the previous reporting period. Interest rate movements have not been sufficiently significant during the year to have an impact on the Council’s year end result.

(c) Credit risk Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause Council to make a financial loss. Council have exposure to credit risk on some financial assets included in the balance sheet. Particularly significant areas of credit risk exist in relation to outstanding fees and fines as well as loans and receivables from sporting clubs and associations. To help manage this risk: - council have a policy for establishing credit limits for the entities council deal with; - council may require collateral where appropriate; and - council only invest surplus funds with financial institutions which have a recognised credit rating specified in council’s investment policy. Receivables consist of a large number of customers, spread across the ratepayer, business and government sectors. Credit risk associated with the council’s financial assets is minimal because the main debtor is secured by a charge over the rateable property. There are no material financial assets which are individually determined to be impaired.

Yarriambiack Shire Council Annual Report 2018-2019 96 Council may also be subject to credit risk for transactions which are not included in the balance sheet, such as when council provide a guarantee for another party. Details of our contingent liabilities are disclosed in Note 8.1(b). The maximum exposure to credit risk at the reporting date to recognised financial assets is the carrying amount, net of any provisions for impairment of those assets, as disclosed in the balance sheet and notes to the financial statements. Council does not hold any collateral.

(d) Liquidity risk Liquidity risk includes the risk that, as a result of council’s operational liquidity requirements it will not have sufficient funds to settle a transaction when required or will be forced to sell a financial asset at below value or may be unable to settle or recover a financial asset. To help reduce these risks Council: - have a liquidity policy which targets a minimum and average level of cash and cash equivalents to be maintained; - have readily accessible standby facilities and other funding arrangements in place; - have a liquidity portfolio structure that requires surplus funds to be invested within various bands of liquid instruments; - monitor budget to actual performance on a regular basis; and - set limits on borrowings relating to the percentage of loans to rate revenue and percentage of loan principal repayments to rate revenue. The Council’s maximum exposure to liquidity risk is the carrying amounts of financial liabilities as disclosed on the face of the balance sheet and the amounts related to financial guarantees disclosed in Note 8.1(c), and is deemed insignificant based on prior periods’ data and current assessment of risk. There has been no significant change in Council’s exposure, or its objectives, policies and processes for managing liquidity risk or the methods used to measure this risk from the previous reporting period. With the exception of borrowings, all financial liabilities are expected to be settled within normal terms of trade. Details of the maturity profile for borrowings are disclosed at Note 5.4. Unless otherwise stated, the carrying amounts of financial instruments reflect their fair value.

(e) Sensitivity disclosure analysis Taking into account past performance, future expectations, economic forecasts, and management’s knowledge and experience of the financial markets, Council believes the following movements are ‘reasonably possible’ over the next 12 months: - A parallel shift of + 1% and -2% in market interest rates (AUD) from year-end rates of 2.5%. These movements will not have a material impact on the valuation of Council’s financial assets and liabilities, nor will they have a material impact on the results of Council’s operations.

97 Yarriambiack Shire Council Annual Report 2018-2019 8.4 FAIR VALUE MEASUREMENT Fair value hierarchy Council’s financial assets and liabilities are not valued in accordance with the fair value hierarchy , Council’s financial assets and liabilities are measured at amortised cost. Council measures certain assets and liabilities at fair value where required or permitted by Australian Accounting Standards. AASB 13 Fair value measurement, aims to improve consistency and reduce complexity by providing a definition of fair value and a single source of fair value measurement and disclosure requirements for use across Australian Accounting Standards. AASB 13 defines fair value as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. Fair value under AASB 13 is an exit price regardless of whether that price is directly observable or estimated using another valuation technique. All assets and liabilities for which fair value is measured or disclosed in the financial statements are categorised within a fair value hierarchy, described as follows, based on the lowest level input that is significant to the fair value measurement as a whole: Level 1 — Quoted (unadjusted) market prices in active markets for identical assets or liabilities Level 2 — Valuation techniques for which the lowest level input that is significant to the fair value measurement is directly or indirectly observable; and Level 3 — Valuation techniques for which the lowest level input that is significant to the fair value measurement is unobservable. For the purpose of fair value disclosures, Council has determined classes of assets and liabilities on the basis of the nature, characteristics and risks of the asset or liability and the level of the fair value hierarchy as explained above. In addition, Council determines whether transfers have occurred between levels in the hierarchy by re-assessing categorisation (based on the lowest level input that is significant to the fair value measurement as a whole) at the end of each reporting period.

Revaluation Subsequent to the initial recognition of assets, non-current physical assets, other than plant and equipment, are measured at their fair value, being the price that would be received to sell an asset (or paid to transfer a liability) in an orderly transaction between market participants at the measurement date. At balance date, the Council reviewed the carrying value of the individual classes of assets measured at fair value to ensure that each asset materially approximated its fair value. Where the carrying value materially differed from the fair value at balance date, the class of asset was revalued. Fair value valuations are determined in accordance with a valuation hierarchy. Changes to the valuation hierarchy will only occur if an external change in the restrictions or limitations of use of an asset result in changes to the permissible or practical highest and best use of the asset. In addition, Council undertakes a formal revaluation of land, buildings, and infrastructure assets on a regular basis ranging from 1 to 3 years. The valuation is performed either by experienced council officers or independent experts. Where the assets are revalued, the revaluation increments are credited directly to the asset revaluation reserve except to the extent that an increment reverses a prior year decrement for that class of asset that had been recognised as an expense in which case the increment is recognised as revenue up to the amount of the expense. Revaluation decrements are recognised as an expense except where prior increments are included in the asset revaluation reserve for that class of asset in which case the decrement is taken to the reserve to the extent of the remaining increments. Within the same class of assets, revaluation increments and decrements within the year are offset.

Impairment of assets At each reporting date, the Council reviews the carrying value of its assets to determine whether there is any indication that these assets have been impaired. If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs of disposal and value in use, is compared to the assets carrying value. Any excess of the assets carrying value over its recoverable amount is expensed to the comprehensive income statement, unless the asset is carried at the revalued amount in which case, the impairment loss is recognised directly against the revaluation surplus in respect of the same class of asset to the extent that the impairment loss does not exceed the amount in the revaluation surplus for that same class of asset.

8.5 EVENTS OCCURRING AFTER BALANCE DATE No matters have occurred after balance date that require disclosure in the financial report.

Yarriambiack Shire Council Annual Report 2018-2019 98 Balance at beginning of Increment Balance at end of reporting period (decrement) reporting period $’000 $’000 $’000 Note 9: Other matters 9.1 RESERVES (a) Asset Revaluation Reserves 2018/19 Property Land & land improvements 1,725 - 1,725 Buildings 16,835 - 16,835 18,560 - 18,560

Infrastructure Roads 53,446 (5,117) 48,329 Bridges 1,272 231 1,503 Footpaths and kerb and channel 3,750 (297) 3,453 Drainage 3,178 84 3,262 Aerodromes 744 (404) 340 Other infrastructure 285 27 312 62,675 (5,476) 57,199 Total Asset Revaluation Reserves 81,235 (5,476) 75,759

2017/18 Property Land & land improvements 1,725 - 1,725 Buildings 16,835 - 16,835 18,560 - 18,560 Infrastructure Roads 71,164 (17,718) 53,446 Bridges 1,407 (135) 1,272 Footpaths and kerb and channel 5,302 (1,552) 3,750 Drainage 4,144 (966) 3,178 Aerodromes 569 175 744 Other infrastructure 396 (111) 285 82,982 (20,307) 62,675 Total Asset Revaluation Reserves 101,542 (20,307) 81,235

(b) Other Reserves 2018/19 Aerodrome Maintenance 15 - 15 Total Other Reserves 15 - 15

2017/18 Aerodrome Maintenance 15 - 15 Total Other Reserves 15 - 15

99 Yarriambiack Shire Council Annual Report 2018-2019 2018/19 2017/18 $’000 $’000 9.2 RECONCILIATION OF CASH FLOWS FROM OPERATING ACTIVITIES TO SURPLUS/(DEFICIT) Surplus/(deficit) for the year 6,019 2,491 Depreciation 4,896 5,835 Profit/(loss) on disposal of property, plant and equipment, infrastructure (880) (272) Share of net profit/(loss) of associates 10 (39) Bad and Doubtful Debts 14 1 Finance Costs - 4

Change in assets and liabilities: (Increase)/decrease in trade and other receivables (1,270) 207 (Increase)/decrease in other assets (61) (198) (Increase)/decrease in trade and other payables 619 221 (Increase)/decrease in investments in associates 10 (40) (Increase)/decrease in inventories (138) 454 Increase/(decrease) in trust funds and deposits (15) 4 Increase/(decrease) in provisions (123) (136) Net Cash provided by/(used in) Operating Activities 9,081 8,532

9.3 SUPERANNUATION Council makes all of its employer superannuation contributions in respect of its employees to the Local Authorities Superannuation Fund (the Fund). This Fund has two categories of membership, accumulation and defined benefit, each of which is funded differently. Obligations for contributions to the fund are recognised as an expensein comprehensive Operating Statement when they are made or due. Accumulation The Fund’s accumulation categories, Vision Mysuper/Vision Super Saver, receives both employer and employee contributions on a progressive basis. Employer contributions are normally based on a fixed percentage of employee earnings (for the year ended 30 June 2019, this was 9.5% as required under Superannuation Guarantee (SG) legislation). Defined Benefit Council does not use defined benefit accounting for its defined benefit obligations under the Fund’s Defined Benefit category. This is because the Fund’s Defined Benefit category is a pooled multi-employer sponsored plan.

There is no proportional split of the defined benefit liabilities, assets or costs between the participating employers as the defined benefit obligation is a floating obligation between the participating employers and the only time that the aggregate obligation is allocated to specific employers is when a call is made. As a result, the level of participation of Council in the Fund cannot be measured as a percentage compared with other participating employers. Therefore, the Fund Actuary is unable to allocate benefit liabilities, assets and costs between employers for the purposes of AASB119. Funding Arrangements Council makes employer contributions to the Defined Benefit category of the Fund at rates determined by the Trustee on the advice of the Fund Actuary.

As at 30 June 2018, a interim actuarial investigation was held as Fund provides lifetime pensions in the Defined Benefit category of which Council is a contributing employer was 106.0%. The financial assumptions used to calculate the VBIs were: Net investment returns 6.0% pa Salary information 3.5% pa Price inflation (CPI) 2.0% pa. Vision Super has advised that the estimated VBI at 30 June 2019 was 107.1%

Yarriambiack Shire Council Annual Report 2018-2019 100 The VBI is to be used as the primary funding indicator. Because the VBI was above 100%, the 30 June 2018 interim actuarial investigation determined the Defined Benefit category was in a satisfactory financial position and that no change was necessary to the Defined Benefit category’s funding arrangements from prior years. Employer Contributions Regular Contributions On the basis of the results of the 2018 interim actuarial investigation conducted by the Fund Actuary, Council makes employer contributions to the Funds Defined Benefit category at rates determined by the Funds Trustee. For the year ended 30 June 2019, this rate was 9.5% of members salaries (9.5% in 2017/2018). This rate will increase in line with any increases in the SG contribution rate.

In addition, Council reimburses the Fund to cover the excess of the benefits paid as a consequence of retrenchment above the funded resignation or retirement benefit. Funding calls If the defined Benefit category is in an unsatisfactory financial position at an actuarial investigation or the Defined Benefit category’s VBI is below its shortfall limit at any time other than the date of the actuarial investigation, the Defined Benefit category has a shortfall for the purposes of SPS 160 and the Fund is required to put a plan in place so that the shortfall is fully funded within three years of the shortfall occurring. The Fund monitors its VBI on a quarterly basis and the Fund has set its shortfall limit at 97%.

In the event that the Fund Actuary determines that there is a shortfall based on the above requirement, the Funds participating employers (including Council) are required to make an employer contribution to cover the shortfall.

Using the agreed methodology, the shortfall amount is apportioned between the participating employers based on the pre 1 July 1993 and post 30 June 1993 service liabilities of the Funds Defined Benefit category, together with employers payroll at 30 June 1993 and at the date the shortfall has been calculated.

Due to the nature of the contractual obligations between the participating employers and the Fund, and that the Fund includes lifetime pensioners and their reversionary beneficiaries, it is unlikely that the Fund will be wound up.

If there is a surplus in the Fund, the surplus cannot be returned to the participating employers.

In the event that a participating employer is wound-up, the defined benefit obligations of that employer will be transferred to that employer’s successor.

The 2018 interim actuarial investigation surplus amounts An actuarial investigation is conducted annually for the Defined Benefit category of which Council is a contributing employer. Generally, a full actuarial investigation conducted every three years and interim actuarial investigations are conducted for each intervening year. An interim investigation was conducted as at 30 June 2018 and a full actuarial investigation was conducted as at 30 June 2017. The Funds actuarial investigations identified the following for the Defined Benefit category of which Council isa contributing employer: 2018 2017 $M $M • A VBI surplus $131.9 $69.8 • A total service liability surplus $218.3 $193.5 • A discounted accrued benefits surplus $249.1 $228.8 The VBI surplus means that the market value of the funds assets supporting the defined benefit obligations exceed the vested benefits that the defined benefit members would have been entitled to if they had all exited on the 30 June 2018.

The total service liability surplus means that the current value of the assets in the Funds Defined Benefit category plus expected future contributions exceeds the value of expected future benefits and expenses as at 30 June 2018.

The discounted accrued benefit surplus means that the current value of the assets in the Funds Defined Benefit category exceeds the value of benefits payable in the future but accrued in respect of service to 30 June 2018.

Council was notified of the 30 June 2018 VBI during August 2018 (2017: August 2017). The 2019 interim actuarial investigation An actuarial investigation is being conducted for the Funds position as at 30 June 2019 as the Funds provides lifetime pensions in the Defined Benefit category. It is anticipated that this actuarial investigation will be completed by October 2019.

101 Yarriambiack Shire Council Annual Report 2018-2019 ANNUAL PERFORMANCE STATEMENT

FOR THE YEAR ENDING 30 JUNE 2019

Yarriambiack Shire Council Annual Report 2018-2019 102 PERFORMANCE STATEMENT

CERTIFICATION OF THE PERFORMANCE STATEMENT

In my opinion the accompanying performance statement has been prepared in accordance with the Local Government Act 1989, the Local Government (Planning and Reporting) Regulations 2014.

ANITA J MCFARLANE Corporate Services Manager Date: 16 October 2019

In our opinion the accompanying performance statement of the Yarriambiack Shire Council for the year ended 30 June 2019 presents fairly the results of Council’s performance in accordance with the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014.

The performance statement contains the relevant performance indicators, measures and results in relation to service performance, financial performance and sustainable capacity.

At the date of signing, we are not aware of any circumstances that would render any particulars in the performance statement to be misleading or inaccurate.

We have been authorised by the Council and by the Local Government (Planning and Reporting) Regulations 2014 to certify this performance statement in its final form.

JEAN M WISE Councillor Date: 16 October 2019

KYLIE L ZANKER Councillor Date: 16 October 2019

JESSIE HOLMES Chief Executive Officer Date: 16 October 2019

103 Yarriambiack Shire Council Annual Report 2018-2019

Independent Auditor’s Report To the Councillors of Yarriambiack Shire Council

Opinion I have audited the accompanying performance statement of Yarriambiack Shire Council (the council) which comprises the:

• description of the municipality for the year ended 30 June 2019 • sustainable capacity indicators for the year ended 30 June 2019 • service performance indicators for the year ended 30 June 2019 • financial performance indicators for the year ended 30 June 2019 • basis of preparation for the year ended 30 June 2019 • certification of the performance statement. In my opinion, the performance statement presents fairly, in all material respects, the performance of the council for the year ended 30 June 2019, in accordance with the performance reporting requirements of Part 6 of the Local Government Act 1989.

Basis for Opinion I have conducted my audit in accordance with the Audit Act 1994 which incorporates the Australian Standards on Assurance Engagements. I further describe my responsibilities under that Act and those standards in the Auditor’s Responsibilities for the Audit of the Performance Statement section of my report. My independence is established by the Constitution Act 1975. My staff and I are independent of the council in accordance with the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are relevant to my audit of the performance statement in Victoria. My staff and I have also fulfilled our other ethical responsibilities in accordance with the Code. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Councillors' The Councillors of the council are responsible for the preparation and fair responsibilities for the presentation of the performance statement in accordance with the performance performance reporting requirements of the Local Government Act 1989, and statement for such internal control as the Councillors determine is necessary to enable the preparation and fair presentation of the statement of performance that is free from material misstatement, whether due to fraud or error.

Auditor’s As required by the Audit Act 1994, my responsibility is to express an opinion responsibilities for the on the performance statement based on the audit. My objectives for the audit audit of the are to obtain reasonable assurance about whether the performance performance statement as a whole is free from material misstatement, whether due to statement fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the Australian Standards on Assurance Engagements will always detect a material misstatement when it exists.

Yarriambiack Shire Council Annual Report 2018-2019 104

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the decisions of users taken on the basis of this performance statement. As part of an audit in accordance with the Australian Standards on Assurance Engagements, I exercise professional judgement and maintain professional scepticism throughout the audit. I also:

• identify and assess the risks of material misstatement of the performance statement, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the council’s internal control • evaluate the overall presentation, structure and content of the performance statement, including the disclosures, and whether the performance statement represents the underlying events and results in a manner that achieves fair presentation. I communicate with the Councillors regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that I identify during my audit.

MELBOURNE Jonathan Kyvelidis 21 October 2019 as delegate for the Auditor-General of Victoria

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105 Yarriambiack Shire Council Annual Report 2018-2019 Description of the Municipality Yarriambiack Shire Council is situated in the Grampians and Mildura & Murray Outback Regions and provides a link between Horsham in the south and Mildura in the northern end of that region. The Yarriambiack Creek is the main natural feature traversing the Shire. The area is also linked by road and rail systems that run in a north-south direction. The area has an almost ideal climate with a short winter and delightful autumn and spring. Summer temperatures can be hot, particularly in the north.

Yarriambiack Shire has an estimated residential population of 6,658 people. Warracknabeal is the main service centre of the area, with a catchment pattern that extends from the northern Wimmera to the Southern Mallee. It is complemented by Hopetoun in the north and Minyip, Murtoa and Rupanyup in the south, with 13 small towns spread throughout the Municipality.

The Shire is the heartland of grain production and handling in the Wimmera and Mallee. The dry-land farming area produces one quarter of Victoria’s total production of wheat and barley and is noted for the production of lambs and wool.

Of the population, almost half the workforce is employed in agriculture. Many other residents depend indirectly on farming as they are employed in services used by the farming population. The population trends are remarkably similar to other areas across most of the Wimmera/Mallee. Yarriambiack Shire Council

Yarriambiack Shire Council Annual Report 2018-2019 106 Sustainable Capacity Indicators

Results Results Results Results Indicator/measure Material Variations 2016 2017 2018 2019 OWN-SOURCE REVENUE Council’s reliance on rates has slightly decreased due to grants Own-source revenue per head of municipal $1,852 $1,985 $2,074 $1,973 population being received for various [Own-source revenue / Municipal population] projects. RECURRENT GRANTS Recurrent grants per head of municipal $1,035 $1,858 $1,358 $1,320 - [Recurrent grants / Municipal population] POPULATION Our total expenses are slightly down on previous years due Expenses per head of municipal population $3,150 $3,460 $3,297 $3,108 [Total expenses / Municipal population] to more capital projects being undertaken. Infrastructure per head of municipal population $23,108 $24,123 $21,094 $20,901 - [Value of infrastructure / Municipal population] Population density per length of road 1.42 1.41 1.40 - [Municipal population / kilometres of local roads] 1.39 DISADVANTAGE Relative socio-economic disadvantage 2 2 1 1 - [Index of Relative Socio-economic Disadvantage by decile]

Service Performance Indicators

Results Results Results Results Service/indicator/measure Material Variations 2016 2017 2018 2019 GOVERNANCE Satisfaction Satisfaction with Council decisions Based on the Customer [Community satisfaction rating out of 100 with how 59 61 61 63 Satisfaction Survey completed Council has performed in making decisions in the in the 2018/19 financial year. interest of the community]

STATUTORY PLANNING Decision making Council planning decisions upheld at VCAT No planning applications [Number of VCAT decisions that did not set 0 0 0 0 were sent to VCAT during the aside Council’s decision in relation to a planning 2018/19 financial year. application / Number of VCAT decisions in relation to planning applications] x100

ROADS Satisfaction Results are from the annual Community Satisfaction Survey Satisfaction with sealed local road and ratepayers assuming [Community satisfaction rating out of 100 with how 35 38 38 42 the poor condition of some Council has performed on the condition of sealed VicRoads roads are the local roads] responsibility of Council.

107 Yarriambiack Shire Council Annual Report 2018-2019 Service Performance Indicators

Results Results Results Results Service/indicator/measure Material Variations 2016 2017 2018 2019 AQUATIC FACILITIES Summer temperatures impact pool Utilisation attendances. Council pool facilities were well Utilisation of aquatic facilities 0.48 0.51 0.48 0.51 utilised during the 4 months of operation in [Number of visits to aquatic facilities / the 2018/19 year. Municipal population] ANIMAL MANAGEMENT Health and safety There were no animal management Animal management 0 0 0 0 prosecutions during the 2018/19 financial prosecutions year. [Number of successful animal management prosecutions] WASTE COLLECTION Waste diversion Kerbside collection waste diverted from landfill Recycling collection tonnage has remained 25% 23% 25% 25% similar. [Weight of recyclables collected from kerbside bins / Weight of garbage, recyclables collected from kerbside bins] x 100 LIBRARIES Council has one (1) static library and the Participation other towns are serviced by the mobile Active library members 11% 10% 9% 9% library. During 2018/19 there was a [Number of active library members / reduction of 29 active members. Municipal population] x 100 FOOD SAFETY Health and safety Critical and major non- compliance notifications [Number of critical non-compliance Council engages proactively with businesses notifications and major non-compliance 100% 100% 100% 100% to achieve compliance through education. notifications about a food premises followed up / Number of critical non- compliance notifications and major non- compliance notifications about a food premises] x 100 MATERNAL AND CHILD HEALTH Changes are due to transferring from an (MCH) old software program MACHS to CDIS. The new program is more efficient, in particular, Participation other shires are able to transfer clients out Participation in the MCH service of the system when families have moved [Number of children who attended the 59% 89% 75% 93% into new shires. In the past we didn’t always MCH service at least once (in the year) / know when this had happened and then Number of children enrolled in the MCH children sat in the program. The nurses are service] x 100 becoming more efficient at data cleansing, for eg. Closing clients on the new system as it’s easier on CDIS. Participation Participation in the MCH service Variation reflects small number of Aboriginal by Aboriginal children people within the Shire. Participation in key [Number of Aboriginal children who 0% 67% 100% 100% ages and stage visits reflect the results over attended the MCH service at least once the years. (in the year) / Number of Aboriginal children in the MCH service] x 100

Yarriambiack Shire Council Annual Report 2018-2019 108 Material Variations Material - - The turnover of staff in 2018/2019 is consistent with staff turnover in 2017/2018. Half of Commission allocation was received the at the end 2019/20 of June 2019, therefore Council Grants had a higher than percentage normal compared previous financial to also years. received Fixing Country Council the Roads 2019/20. funding for Half of Commission allocation was received the at the end 2019/20 of June 2019, therefore Council Grants had a higher than percentage normal compared financial years. previous to Market to Roads received has Council the and Fixing Country Funding to assist in addressing asset renewal. Council depreciation has decreased to due change of program. 6% 59% $759 186% 100% 2023 $3,417 7% 60% $744 204% 115% 2022 $3,469 8% 61% $730 226% 132% 2021 $3,271 9% 70% $715 252% 154% 2020 $3,388 9% $701 2019 266% 145% 141% $2,956 9% $680 118% 176% 108% 2018 $3,143 14% 89% $757 101% 159% 2017 $3,276 Results 7% 89% 10% 99% $739 2016 $3,041

r Dimension/indicator/measure EFFICIENCY LIQUIDITY OBLIGATIONS Revenue level Revenue property residential per rate residential Average assessment residential / Number of revenue rate [Residential assessments] property level Expenditure assessment Expenses per property assessments] / Number of property expenses [Total turnove Workforce capital Working liabilities current to compared assets Current liabilities] x 100 / Current assets [Current cash Unrestricted liabilities current to compared cash Unrestricted liabilities] x 100 / Current cash [Unrestricted renewal Asset depreciation to compared renewal Asset x 100 depreciation] / Asset expense renewal [Asset Resignations and terminations compared to average average to compared terminations and Resignations staff and resignations staff [Number of permanent for staff number of permanent Average / terminations year] x 100 financial Financial Performance Indicators Financial Performance

109 Yarriambiack Shire Council Annual Report 2018-2019 Material Variations Material Loan for Street Sweeper has been reduced with $21,000 paid off per year. Loan for Street Sweeper has been reduced with $21,000 paid off per year. Council’s non-current liabilitiesincreased during while the our current year, own have slightly reduced. has slightly revenue source allocation Commission Grants 2019/20 the of Half was received at the end of June 2019, therefore Council had a higher than financial years. the previous to normal compared percentage reliance Council’s on rates revenue is increasing. Council continues to savings. cost and look for revenue seek other sources of - 3% 59% 0.5% -3.5% 0.16% 0.64% 2023 3% 59% 0.5% -7.1% 0.28% 0.64% 2022 3% 58% 0.4% -2.8% 0.45% 0.63% 2021 4% 54% 0.4% -1.1% 0.63% 0.63% 2020 5% 11% 53% 0.5% 2019 0.81% 0.17% 1% 4% 7% 50% 1.3% 0.6% 2018 3% 2% 4% 46% 10% 0.6% 2017 Results

2% 2% 5% -5% 56% 0.7% 2016 or borrowings repayments compared to to compared repayments or borrowings Dimension/indicator/measure LOANS AND BORROWINGS AND LOANS POSITION OPERATING STABILITY Loans or borrowings compared to rates compared borrowings Loans or / Rate bearing loans and borrowings [Interest x 100 revenue] Loans rates on interest and principal repayments [Interest revenue] / Rate bearing loans and borrowings x 100 Indebtedness own source to compared liabilities Non-current revenue revenue] liabilities / Own source [Non-current x 100 Adjusted underlying result underlying surplus (or deficit) Adjusted / Adjusted underlying surplus (deficit) [Adjusted x 100 underlying revenue] Rates Concentration underlying revenue adjusted to compared Rates underlying revenue] / Adjusted revenue [Rate x 100 Rates effort values property to compared Rates of value improved / Capital revenue [Rate in the Municipality] x 100 properties rateable Financial Performance Indicators Financial Performance

Yarriambiack Shire Council Annual Report 2018-2019 110 Definitions

• “adjusted underlying revenue” means total income other than - (a) non-recurrent grants used to fund capital expenditure; (b) non-monetary asset contributions; and (c) contributions to fund capital expenditure from sources other than those referred to in paragraphs (a) and (b) • “infrastructure” means non-current property, plant and equipment excluding land • “local road” means a sealed or unsealed road for which the Council is the responsible road authority under the Road Management Act 2004 • “population” means the resident population estimated by Council • “relative socio-economic disadvantage”, in relation to a Municipality, means the relative socio-economic disadvantage, expressed as a decile for the relevant financial year, of the area in which the Municipality is located according to the Index of Relative Socio-Economic Disadvantage (Catalogue Number 2033.0.55.001) of SEIFA • “SEIFA” means the Socio-Economic Indexes of Areas published from time to time by the Australian Bureau of Statistics on its Internet website • “Aboriginal child” means a child who is an Aboriginal person • “Aboriginal person” has the same meaning as in the Aboriginal Heritage Act 2006 • “active library members” means a member of a library who has borrowed a book from the library • “annual report” means an annual report prepared by a Council under sections 131, 132 and 133 of the Act • “class 1 food premises” means food premises, within the meaning of the Food Act 1984, that have been declassed as class 1 food premises under section 19C of that Act • “class 2 food premises” means food premises, within the meaning of the Food Act 1984, that have been declassed as class 2 food premises under section 19C of that Act • “critical non-compliance outcome notification” means a notification received by Council under section 19N(3) or (4) of the Food Act 1984, or advice given to Council by an authorised officer under that Act, of a deficiency that poses an immediate serious threat to public health • “food premises” has the same meaning as in the Food Act 1984 • “local road” means a sealed or unsealed road for which the Council is the responsible road authority under the Road Management Act 2004 • “major non-compliance outcome notification” means a notification received by a Council under section 19N(3) or (4) of the Food Act 1984, or advice given to Council by an authorised officer under that Act, of a deficiency that does not pose an immediate serious threat to public health but may do so if no remedial action is taken • “MCH” means the Maternal and Child Health Service provided by a Council to support the health and development of children within the Municipality from birth until school age • “population” means the resident population estimated by Council • “target population” has the same meaning as in the Agreement entered into for the purposes of the Home and Community Care Act 1985 of the Commonwealth • “WorkSafe reportable aquatic facility safety incident” means an incident relating to a Council aquatic facility that is required to be notified to the VictorianorkCover W Authority under Part 5 of the Occupational Health and Safety Act 2004. • “adjusted underlying surplus (or deficit)” means adjusted underlying revenue less total expenditure • “asset renewal expenditure” means expenditure on an existing asset or on replacing an existing asset that returns the service capability of the asset to its original capability • “current assets” has the same meaning as in the AAS • “current liabilities” has the same meaning as in the AAS • “non-current assets” means all assets other than current assets • “non-current liabilities” means all liabilities other than current liabilities • “non-recurrent grant” means a grant obtained on the condition that it be expended in a specific manner and is not expected to be received again during the period covered by Council’s Strategic Resource Plan • “own-source revenue” means adjusted underlying revenue other than revenue that is not under the control of Council (including government grants) • “rate revenue” means revenue from general rates, municipal charges, service rates and service charges • “recurrent grant” means a grant other than a non-recurrent grant • “residential rates” means revenue from general rates, municipal charges, service rates and service charges levied on residential properties • “restricted cash” means cash and cash equivalents, within the meaning of the AAS, that are not available for use other than for a purpose for which it is restricted and includes cash to be used to fund capital works expenditure from the previous financial year • “unrestricted cash” means all cash and cash equivalent other than restricted cash.

111 Yarriambiack Shire Council Annual Report 2018-2019 Basis of Preparation

Yarriambiack Shire Council is required to prepare and include a performance statement within its annual report. The performance statement includes the results of the prescribed sustainable capacity, service performance and financial performance indicators and measures together with a description of the municipal district and an explanation of material variations in the results. This statement has been prepared to meet the requirements of the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2014.

Where applicable the results in the performance statement have been prepared on accounting bases consistent with those reported in the Financial Statements. The other results are based on information drawn from Council information systems or from third parties (e.g. Australian Bureau of Statistics).

The performance statement presents the actual results for the current year and for the prescribed financial performance indicators and measures, the results forecast by Council’s strategic resource plan. The Local Government (Planning and Reporting) Regulations 2014 requires explanation of any material variations in the results contained in the performance statement. Council has adopted materiality thresholds relevant to each indicator and measure and explanations have not been provided for variations below the materiality thresholds unless the variance is conserved to be material because of its nature.

The forecast figures included in the performance statement are those adopted by Council in its strategic resource plan on 26 June 2019 which forms part of the council plan. The strategic resource plan includes estimates based on key assumptions about the future that were relevant at the time of adoption and aimed at achieving sustainability over the long term. Detailed information on the actual financial results is contained in the General Purpose Financial Statements. The strategic resource plan can be obtained by contacting Council at its municipal offices at 34 Lyle Street Warracknabeal, by email to info@yarriambiack. vic.gov.au or phone 03 5398 0100.

Yarriambiack Shire Council Annual Report 2018-2019 112 Yarriambiack’s Silo Art Trail

Municipal Office: Service Centre: 34 Lyle Street Gateway BEET Hopetoun Warracknabeal Vic 3393 75 Lascelles Street Telephone: (03) 5398 0100 Hopetoun Vic 3396 Facsimile: (03) 5398 2502 Telephone: (03) 5083 3001 Facsimile: (03) 5083 3309 Postal address: PO Box 243, Warracknabeal, Victoria, 3393 Website: www.yarriambiack.vic.gov.au Email: [email protected]

If you would like to receive a copy of this publication in an alternative format, please phone Yarriambiack Shire Council on 5398 0100 or email [email protected]

This document is also available on the internet at www.yarriambiack.vic.gov.au

Our business hours are 8.30am to 5pm Monday to Friday

113 Yarriambiack Shire Council Annual Report 2018-2019 www.yarriambiack.vic.gov.au

Yarriambiack Shire Council Annual Report 2018-2019 114 YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.5 Information and Communications Technology (ICT) Disaster Recovery Plan and Procedure – by Michael Evans

Conflict of Interest

There is no conflict of interest for any Council staff member involved in the preparation of this report, or involved in the subject matter of the report.

Discussion

Council’s ICT Disaster Recovery Plan has been developed by Council’s IT external consultant DWM Solutions.

This ICT Disaster Recovery Plan is specifically tailored to Yarriambiack Shire Council, so if ever a major disaster should occur, the data centre and processing can be restored within a minimum amount of time.

The Plan is to be used when the following major disruptions occur to: • Data Management • Network Services – Network and communications • Systems • Facilities and/or critical infrastructure • Telecommunications • Power

This Plan has been developed as a reference for the Business Continuity Plan (BCP) Team to ensure that, in the event of a disruption, all issues are addressed properly. The objective of the Plan is to continue the provision of the Information and Communications Technology (ICT) function to clients until the resumption of normal services can be achieved.

Community considerations

To be able to provide Council services as soon as possible after an incident or to be able to maintain services (business as usual) during any outage

Environmental considerations

The IT Disaster recovery plan and procedures takes in to account the likelihood of an environmental impact such as fire and flood on the Council facilities.

Financial and risk considerations

The plan will also assist in reducing the risk of financial loss. Financial losses could be as a result of; • Loss of the corporate office • Loss of Data or Intelligential property • Loss of ICT infrastructure • Loss of communications services • ICT System application failures or • Loss of multiple key sites

Council has had to pay for a number of IT Infrastructure upgrades to facilitate an effective IT Disaster Recovery arrangement including the instillation of a cable between the main office and Technical Service office.

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The documents also address three high audit recommendations on councils audit recommendation register in relation to Disaster recovery arrangements. The Audit & Risk Committee meeting recommended that Council adopt the draft plan and procedure.

Recommendation

That Council adopt the Yarriambiack ICT Disaster Recovery Plan (Procedure and Requirements) as presented.

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Yarriambiack Shire Council DISASTER RECOVERY PLAN PROCEDURE

Table of Contents

TABLE OF CONTENTS ...... 2 1. BACKGROUND ...... 3 2. RISK IDENTIFICATION ...... 3 3. CRITERIA FOR INVOKING PLAN ...... 3 4. RISK MITIGATION ...... 4 5. IMPLEMENTATION STRATEGY ...... 4 6. BCP ACTIONS ...... 5

6.1 BCP ACTIONS OVERVIEW ...... 5

6.2 BCP OPTIONS ...... 5

6.2.1 Recovery Option 1 (Recovery system or Equipment Failure) ...... 5

6.2.2 Recovery Option 2 (Activate DR Site) ...... 5

6.2.3 Recovery Option 3 (Rebuild from offsite backup) ...... 5

6.3 BCP TEAM KEY RESPONSIBILITIES ...... 6

6.4 PERSONNEL AND ROLES ...... 7

6.5 INVOKE DR PLAN ...... 7

6.6 SYSTEM SOFTWARE ...... 8

DWM Solutions

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1. Background

This Plan has been developed as a reference for the BCP Team to ensure that, in the event of a disruption, all issues are addressed properly. The objective of the Plan is to continue the provision of the ICT function to clients until the resumption of normal services can be achieved.

The key to a successful BCP is to be aware of the threats that can confront management, and to have an effective threat response plan in place.

2. Risk Identification

The following risks have been identified which may trigger the use of this plan. These include:

• Loss of corporate office • Loss of Data or Intelligential property • Loss of ICT infrastructure • Loss of communications services • System application failures • Loss of multiple key sites

3. Criteria for Invoking Plan

The ICT BCP is to be used when the following major disruptions occur to:

• Data Management • Network Services – Network and communications • Systems Failure • Loss of facilities and/or critical infrastructure • Telecommunications Failure

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4. Risk Mitigation

Strategies to mitigate risks include:

• Tech Services DR site • Offsite Datto backups • Network Redundancy • Regular recovery drills and revisions/audits of the plan • Systems documentation • Skill-set overlap with personnel • External service providers and resources to call upon • Configuration Management

5. Implementation Strategy

In the event of this BCP being invoked, ICT has a primary remote backup of data and software at the Tech Services site along with the primary backup at the Warracknabeal site. The Tech Services site would be used for the recovery of system and infrastructure to ensure the organisation can continue to operate in event of the Head office being unavailable.

Communication to ICT staff of the plan being invoked and the immediate requirements for operations would be by phone by the relevant managers. The priority would be to initiate a meeting for the purpose of developing an action plan of activity and equipment requirements.

The implementation plan would be provided to the Executive member responsible for the BCP coordination. System owners would be provided four hourly updates on progress by email or other communication methods as available.

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6. BCP Actions

6.1 BCP Actions Overview

• Confirm the situation • Analyse the facts • Identify objectives • Consider possible courses of action • Decide on DR plan from options below • Manage the incident and implement strategic support and advice • Recover and resume business operations quickly

6.2 BCP Options

6.2.1 Recovery Option 1 (Recovery system or Equipment Failure) In this scenario a disaster is contained to single systems or parts of the ICT infrastructure and does not involve a complete ICT service outage or loss of Warracknabeal Head office. Only parts of the organisation would be impacted, and it would be able to continue to operate with the unaffected functioning systems.

6.2.2 Recovery Option 2 (Activate DR Site) In this scenario a disaster is having a significant impact on complete systems or infrastructure and Warracknabeal Head office is unable to operate normally.

Tech Services is considered a ‘Warm’ site and has infrastructure in place capable of disaster recovery. Recovered infrastructure may also be commissioned to this site.

• Determine Viability of failover to Tech Services site • Power on Servers according to DR Plan Procedures • Confirm connectivity and Operation of all recovered servers • Provision connectivity to affected sites and ensure business continuity

It should be noted that this site has limited capacity and resources would need to be managed well.

6.2.3 Recovery Option 3 (Rebuild from offsite backup) In this scenario, a disaster is declared for the organisation and physical infrastructure at the Warracknabeal Head office and Technical Services sites have been damaged and deemed irrecoverable.

This scenario is extremely unlikely and in the event of it occurring loan equipment may need to be borrowed and / or purchased.

External providers will provide short term loan equipment or services as well as assist with the acquisition of a longer- term solution.

Yarriambiack Shire Council’s Infrastructure will be recovered from offsite data backups and servers provisioned according to priority DWM Solutions

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• Verify onsite Datto appliance status • Verify current offsite backup data • Determine viable recovery location • Obtain necessary infrastructure • Provision virtual host(s)/boot servers to Datto • Restore servers according to priority and DR Test Plan • Confirm connectivity and Operation of all recovered servers • Provision connectivity to affected sites and ensure business continuity.

Significant business disruption is expected to occur in this scenario, DWM will endeavour to ensure all recovery timeframes are met but this will be dependent on the type and severity of the disaster.

Pre-Recovery Steps 1. Confirm status of on premise/offsite backups 2. Determine if backup data accessible on premise or organise delivery of offsite backups 3. Ensure Domain Controller(s) are powered on first. 4. Login to all each server to verify that all servers are functioning correctly. 5. Log on to TS1 (Terminal Server) and test applications to ensure all data is current.

6.3 BCP Team Key Responsibilities

• Diagnosis of severity of losses • Determine remedial options, develop action plan • Notification of business disruption • Validation of systems • Handover of system to owners • Approve overtime or additional resources • Perform Recovery Actions • Post incident review and root-cause analysis • Implement findings of review • Re-establish disaster recovery capacities, potentially at third site

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6.4 Personnel and Roles

Name Position Work Phone Mobile Michael Evans Acting GM of 03 5398 0100 0427 061 216 Organisational Performance Jessie Holmes CEO 03 5398 0100 0407 326 228 Nick Clift DWM Solutions 03 5481 1503 0417 557 695 Helpdesk DWM Solutions 1300 114 465

6.5 Invoke DR Plan

1. Find Appropriate meeting Location 2. Assemble DR team 3. Identify extent of disaster 4. Communications (1hr activate phone number diversion) 5. Conduct Business Impact Assessments 6. Incident action plan 7. Identify missing team expertise 8. Identify Resources requires 9. Develop Day 1 plan including system restore priority requirements 10. Communicate to all stakeholders

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6.6 System Software

Server Name Machine Type Server Function Boot Priority

YSC-DC01 Virtual Machine Primary domain 1 Controller

AD DS, DHCP, DNS

YSC-DC02 Virtual Machine Secondary domain 2 Controller

AD DS, DNS

YSC-FP01 Virtual Machine File, printer Server 3

DB1 HP ProLiant DL380 G6 SQL 4

DB2 Virtual Machine SQL 5

TS1 Virtual Machine Terminal Server 6

EN1 HP ProLiant DL380 G6 Terminal Server 7

WEB1 Virtual Machine File Services, Web 8 Server IIS

YSC-UT01 Virtual Machine Utility Server 9

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Yarriambiack Shire Council DISASTER RECOVERY PLAN REQUIREMENTS

Table of Contents

TABLE OF CONTENTS ...... 2 1. EXECUTIVE OVERVIEW ...... 3

1.1 INTRODUCTION ...... 3

1.2 OBJECTIVES ...... 3

1.3 ASSUMPTIONS ...... 4

2. CONTACT NAMES AND PHONE NUMBERS ...... 4 3. PRODUCTION SITE DETAILS ...... 4

3.1 DOMAIN CONTROLLERS ...... 4

3.2 MESSAGING ...... 4

3.3 APPLICATIONS ...... 5

4. RTO AND RPO OBJECTIVES...... 6

4.1 RECOVERY OPTION 1 (RECOVERY SYSTEM OR EQUIPMENT FAILURE) ...... 6

4.2 RECOVERY OPTION 2 (ACTIVATE DR SITE) ...... 6

4.3 RECOVERY OPTION 3 (REBUILD FROM OFFSITE BACKUPS) ...... 6

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1. Executive Overview

1.1 Introduction

This Disaster Recovery Plan is specifically tailored to Yarriambiack Shire Council, so if ever a major disaster should occur, the data centre and processing can be restored within a minimum amount of time. This plan is to be read in conjunction with the Yarriambiack Shire Councils Procedure document. To plan for various situations that could occur, copies of this Disaster Recovery Plan should be safeguarded both at the office and at the employees’ residences. An adequate number of copies should be maintained at the data centre with additional copies being located at following Responsible Officers residence described in the table on the front page of this document

Having copies of the Plan at various residences ensure that the disaster recovery documents are already deployed, and responsible officers are familiar with them.

This Disaster Recovery Plan has three options for recovery;

1. Activation of an operational Virtual Machine Host at the Yarriambiack Shire Councils head office

2. Activation of an operational Virtual Machine Host off site at the Tech Services disaster recovery office

3. All YSC sites are inoperable, procure new hardware and recover from backups.

1.2 Objectives

Yarriambiack Shire Councils is dependent on the service and record keeping of the data processing department. The majority of Yarriambiack Shire Councils information is stored electronically and processed electronically.

The center for Yarriambiack Shire Councils Information storage and processing is housed in the Server Room at the Warracknabeal head office. The basis of this center is the hardware and software that makes up the infrastructure for the Yarriambiack Shire Councils Information System. A Replication server is located in the adjoining building Tech Services and replicated to the Datto cloud backup.

For the remainder of this document, this I.T Infrastructure and Processing Services shall be referred to as the Data Centre. The overall objectives of this Contingency Plan are to;

• Protect corporate resources and employees • Safeguard the organization’s vital records of which the data centre has become the custodian. • Guarantee the continued availability of essential Data Centre Services.

The overall objectives of this plan are achieved by documenting, designing and implementing a sufficient set of procedures for responding to a disaster that involves the Data Centre and its services.

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1.3 Assumptions

The Data Centre is the heart of the Yarriambiack Shire Councils Information System. Any threat in or near the computer room that houses the data centre can affect the critical flow of information to the business units. This Plan assumes that a catastrophic event has severely crippled the data centre, forcing it to reestablish operations at a fully equipped backup facility. Although this Plan follows the assumption of a catastrophic disaster, the Plan can be quickly altered to handle a less severe emergency as determined by management.

2. Contact Names and Phone Numbers

Name Position Work Phone Mobile Michael Evans Acting GM of 03 5398 0100 0427 061 216 Organisational Performance Jessie Holmes CEO 03 5398 0100 0407 326 228 Nick Clift DWM Solutions 03 5481 1503 0417 557 695 Helpdesk DWM Solutions 1300 114 465

3. Production Site Details

The data processing environment at the Yarriambiack Shire Council is designed to provide access for staff members. Within the data centre reside multiple systems, all with their own duties. There are several critical systems on site.

3.1 Domain Controllers

The primary Domain Controller for the YSC domain is a Windows 2016 Standard virtual server called “YSC-DC01” and is located in the Warracknabeal server room. This server holds the operations master roles and also runs DHCP, DNS, Active Directory.

3.2 Messaging

The YSC runs Office 365 as the mail system hosted externally by Microsoft.

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3.3 Applications

The major corporate applications for YSC depend on Terminal Server TS1.

Application Vendor Website Telephone Civica Civica www.civica.com 02 8324 3000 MapInfo Pitney Bowes www.pbinsight.com.au 02 9475 3500 Business Insight 13 23 63 QGIS QGIS www.qgis.org N/A Autodesk Autodesk www.autodesk.com.au 1800 270 807 HACCPac Vada www.vada.net.au 03 9878 0726 Invarion Gateway Invarion www. invarion.com 03 8657 0228 IRIS Victoria Government https://fac.dhhs.vic.gov.au/iris 03 9096 6919 Telephony Mitel www.connecttel.com.au 03 5246 8877

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4. RTO and RPO Objectives

RTO

RTO stands for Recovery Time Objective. It’s a metric that helps to calculate how quickly you need to recover your IT infrastructure and services following a disaster in order to maintain business continuity.

RTO is measured in terms of how long your business can survive following a disaster before operations are restored to normal. If your RTO is twenty-four hours, it means you’ve determined that the business can maintain operations for that amount of time without having its normal data and infrastructure available. If data and infrastructure are not recovered within twenty-four hours, the business could suffer irreparable harm. RPO

RPO, or Recovery Point Objective, is a measurement of the maximum tolerable amount of data to lose. It also helps to measure how much time can occur between your last data backup and a disaster without causing serious damage to your business. RPO is useful for determining how often to perform data backups.

RPO is significant because in most cases, you will likely lose some data when a disaster occurs. Even data that is backed up in real-time has a risk of some data loss. Most businesses back up data at fixed intervals of time -- once every hour, once every day or perhaps as infrequently as once every week. The RPO measures how much data you can afford to lose as the result of a disaster.

The onsite Datto backup device performs backups of each server daily. All servers are backed up hourly during working times from Monday to Friday between the hours of 8am and 6pm. In the event that the Head office of Yarriambiack Shire Council has been destroyed and a full disaster recovery needs to be performed DWM will work with Datto and have servers restored and available for connection within 3 days.

4.1 Recovery option 1 (Recovery System or Equipment Failure)

In the scenario a Server may be down. A restore of this server can be performed to the onsite Datto device and have the server online within 1 hour.

4.2 Recovery option 2 (Activate DR Site)

In the scenario a virtual host or the entire server room is offline. A restore of virtual servers to the tech services virtual host can be performed to have the servers online within 4 hour.

4.3 Recovery option 3 (Rebuild from offsite backups)

In this scenario the entire Yarriambiack Shire Councils entire IT Infrastructure has been destroyed. DWM will work alongside Datto in recovering data from offsite cloud backups. This process can take up to 3 days for all servers to be restored to full working capacity.

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YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.6 Proposed Sale of Lot 4, Industrial Land Hopetoun – By Jessie Holmes

Conflict of Interest

There is no conflict of interest for any Council staff member involved in the preparation of this report, or involved in the subject matter of the report.

Discussion

Council has received an offer of $16,500 (including GST) to purchase Lot 4 on Plan of Subdivision 725805N being located in Corrong Court, Hopetoun (Industrial Estate).

Under Section 189 of the Local Government Act, Council was required to advertise their intention to sell the abovementioned land and invite submissions. A copy of the advertisement is attached. Council commenced advertising on 8th October 2019 and no submissions have been received by Friday 22nd November, 2019.

Council is also required to obtain a valuation of the land prior to the sale of any Council property. Council needs to take the valuation into account when making a decision on the sale of Council land. The valuation is attached.

Community Considerations

The lot is proposed to be utilised by the purchaser of Lot 3 for the business and is intended to have the shed/office space contained within the Lot.

There has been a clause in our contracts of sale for the three industrial lots to encourage the development of the industrial land within a specified time frame, as detailed below:-

The purchasers must at their own expenses:-

(a) Once the deposit is paid the purchaser must lodge and obtain a planning permit for the development prior to final settlement. An extended settlement period will be available of duration agreeable by both parties to enable the planning permit to be obtained. (b) Apply for and do all things reasonably necessary to obtain a building permit and any other permits to develop the land in accordance with those plans; (c) Comply with (b) and complete all construction within three years of settlement of this Contract.

Environmental Considerations

There are no significant environmental impacts from this proposal

Financial and Risk Considerations

The proposed purchaser must apply for a planning permit. A planning permit for the development of the lot is required prior to final settlement. Council has satisfied the requirement to advertise for submissions on the sale and undertaken a valuation.

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Recommendation

That Council sell Lot 4 on Plan of Subdivision 725805N being located in Corrong Court, Hopetoun to the proposed purchaser for the value of $16,500.

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Municipal Office: 34 Lyle Street, PO Box 243, Warracknabeal, 3393. Tel: (03) 53980100 Fax: (03) 53982502

Please insert the following advertisement as a:

Classified S/C D/C Text/Line ______(Insert Logo)

PROPOSED SALE OF LAND – CORRONG COURT, HOPETOUN

Yarriambiack Shire Council (Council) acting under section 189 of the Local Government Act 1989 (the Act) proposes to sell Lot 4 on Plan of Subdivision 725805N, located at Corrong Court, Hopetoun.

It is Council’s intention to sell the land by private treaty. In accordance with section 223 of the Act, any person wishing to make a submission on the proposal must do so in writing to the undersigned by no later than 5pm, Friday 22 November 2019.

Submissions should be addressed or delivered to:

J Holmes Chief Executive Officer Yarriambiack Shire Council 34 Lyle Street Warracknabeal VIC 3393 Email: [email protected]

(Quote reference: Corrong Court, Hopetoun)

Document2 A person making a submission is entitled to request in the submission that they wish to appear in person, or to be represented by a person specified in the submission, in support of the submission at a meeting of the council or its Committee on a date, time and place to be determined by Council. Submissions made under section 223 of the Act are not confidential and:

 will be incorporated in full (including any personal information) into the agenda and minutes of any Council or committee meeting at which the matter is considered;  will be available on Council’s website as part of any relevant Council or committee agenda and minutes;  must be made available for public inspection in accordance with the provisions of the Act.

All submissions will be considered in accordance with section 223 of the Act. Following the consideration of any submissions, Council may decide to sell the land, or not to sell the land.

Enquiries to: Adam Moar 53980124 or [email protected]

Jessie Holmes Chief Executive Officer

Please insert double column for the next edition:

Hopetoun Courier – next edition Warrack Herald – next edition

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Preston Rowe Paterson is one of Australia’s most experienced and well-regarded property services companies with expertise across the full spectrum of property classes.

Specialising in valuation, advisory and property management, we provide value added and risk adverse solutions to a wide range of property decision makers including; owners, investors and tenants.

Above all else we believe that our people are our most important asset. Our team prides itself on its integrity, honesty and transparency.

Our services include:

 Real Estate investment valuation  Real Estate development valuation  Property consultancy and advisory  Transaction advisory  Property and asset management  Listed fund, property trust advisors  Super fund and syndicate advisors  Plant and machinery valuation  General insurance valuation  Property market research

Preston Rowe Paterson is a growing and sustainable national business that harnesses the energy of local ownership that ensures expert local knowledge in all the areas we operate in.

Preston Rowe Paterson Horsham & Wimmera Pty Directors Ltd ABN 58 937 654 644 Ben Sawyer Certified Practicing Valuer AAPI Reg 63163 M 0429 826 541 10 Darlot Street E [email protected]

Horsham VIC 3402

Phone: 03 5382 6541 Fax: 03 5381 0460 Email: [email protected] www: prp.com.au

Liability limited by a scheme approved under Professional Standards Legislation

Valuation Report

Valuation Summary

Property Address: Lot 4 PS 725805N, Lascelles Street, Hopetoun VIC 3396

Real Property Description: Lot 4 PS725805N

Instructing Party / Client: Chantelle Pitt Yarriambiack Shire Council 34 Lyle Street Warracknabeal VIC 3393

Instructions: To determine the ‘As Is’ Market Value of the subject property

Interest Assessed: Fee simple unencumbered freehold

Purpose of Assessment: Consultancy purposes and for no other purpose

Date of Inspection: 17/09/2019

Relevant Date: 17/09/2019

Property Type: Vacant industrial land

Land Area: PARCEL SIZE Lot 4 PS725805N 3,686 sqm

Zoning: Industrial 1 Zone (IN1Z) and Road Zone - Category 1 (RDZ1) – Yarriambiack Shire Council Planning Scheme

Occupancy: The subject property is currently vacant.

Valuation Report

Comments: The subject property comprises a vacant 3,686 sqm Industrial 2 Zone allotment situated approximately 1.1 kilometres south- east of the Hopetoun post office on the south-eastern corner of Lascelles Street and Corrong Court.

Bitumen sealed road access is provided by Corrong Court, whilst electricity, water and sewerage are available for connection. The rear boundary is fenced by agricultural style fencing which is in good order.

Market Value ‘As Is’: We are of the opinion that the Market Value ‘As Is’ of Lot 4, 158 Lascelles Street, Hopetoun VIC 3396 as at the date of valuation is in the sum of:-

$15,000 (Fifteen Thousand Dollars)

As at the date hereof and subject to:-

1. The assessed value is exclusive of any GST; 2. Good and marketable Title, free from any encumbrances; and 3. The terms and conditions contained herein.

Valuer:

Signature of Valuer/Director: on behalf of Preston Rowe Paterson Horsham & Wimmera Pty Ltd Ben Sawyer, Director Certified Practicing Valuer AAPI Reg. 63163

Valuation Report

Appendix A Photographs

Appendix B Sales Evidence

Lot 3 PS725805N Lascelles Street, Hopetoun VIC 3396

Sale Price: $15,000

Sale Date: 29/10/2018

Land Area / Rate: 3,602 sqm / $4.16 per sqm

Description: Comprises a vacant allotment of 3,602 sqm. Industrial 1 Zone. Bitumen sealed road access.

Comparison to Subject Property: Similar size allotment. Similar location. Comparable rate per sqm due to these factors. Overall comparable allotment.

PRP Ref: 10593 Lot 4, 158 Lascelles Street, Hopetoun VIC 3396 1

Valuation Report

Lot 2 PS725805N Lascelles Street, Hopetoun VIC 3396

Sale Price: $15,000

Sale Date: 01/02/2018

Land Area / Rate: 4,773 sqm / $3.14 per sqm

Description: Comprises a vacant allotment of 4,773 sqm. Industrial 1 Zone. Bitumen sealed road access.

Comparison to Subject Property: Larger allotment. Similar location. Lower rate per sqm due to the larger size of the allotment. Overall comparable allotment.

Appendix C Terms and Conditions

Explanation

1. The following terms and conditions are the standard terms and conditions that apply to all Valuations or the Valuation Services or consultancy services and Services provided by Preston Rowe Paterson Horsham & Wimmera Pty Ltd.

2. These terms and conditions form part of the appointment of Preston Rowe Paterson Horsham & Wimmera Pty Ltd by the Client to provide the Services.

3. Preston Rowe Paterson Horsham & Wimmera Pty Ltd and its valuers are members of a Limited Liability Scheme in the meaning of the Professional Standards Act 1994.

4. The Valuation and all Valuation Services are provided by Preston Rowe Paterson Horsham & Wimmera Pty Ltd subject to these Terms and Conditions;

Definitions

5. The following definitions apply to these Terms and Conditions and the provision of our Valuations, Valuation Services and Services:-

‘Client’ shall mean Yarriambiack Shire Council.

‘Confidential information’ means information that:

(a) Is by its nature confidential;

(b) Is designated by Us as confidential;

(c) You know or ought to know is confidential; and

(d) Includes, without limitation:

(i) Information comprised in or relating to any of Our intellectual property in the Services or any reports or certificates provided as part of the Services; and

(ii) The Quotation which We have provided to You.

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Valuation Report

‘Date Of Valuation’ means, in relation to any Valuation, Valuation Services, Services or consultancy services or advice, the date of preparation of our report or the specific date as at which our opinions are stated to apply (the Relevant Date).

‘Director’ means a Director noted on the Australian Securities and Investment Companies (ASIC’s) records for Preston Rowe Paterson Horsham & Wimmera Pty Ltd

‘Fee’ means the amount agreed to be paid for the Services by You as set out in the Quotation.

‘Limited Liability Scheme’ means a scheme pursuant to the Professional Standards Legislation in the State of Victoria

‘Parties’ means You and/or Us as the context dictates.

‘Quotation’ means the written quote provided by Us in relation to the Services.

‘Relevant Date’ means the specific date that our opinion is stated to apply where we are instructed to value at a specific date other than the date of inspection.

‘Services’ means the Valuation, Valuation Services, asset management, property management, facilities management or consultancy services or advice provided by Us pursuant to these Terms and Conditions and the Quotation.

‘Valuation’ shall include a Valuation, Valuation services, or feasibility study, made or given in relation to any real or personal property, freehold or leasehold property, asset, liability or item or items of plant and machinery, proposed development, infrastructure, carbon, water or native title property right, business, fixtures, fittings or other property;

‘Valuation Services’, shall include any oral or written advice, opinion, recommendation or statement communicated to the Client by Us consequent upon or incidental to the request for a Valuation;

‘Valuer’ means the individual valuer that has undertaken the valuation or valuation services;

‘We’, ‘Us’, ‘Our (s)’ means Preston Rowe Paterson Horsham & Wimmera Pty Ltd, our employees, contractors, servants and agents;

‘You’, ‘Your’ means the Client engaging Us to perform the Valuation, Services or Valuation Services;

Quotation

6. Prior to commencing work We will provide you with a Quotation that sets out who the report is for; the purpose for which the report is being prepared and the fee to be charged. You agree that:

(a) you will not use any advice we provide for any purpose other than as stated in the Quotation;

(b) you will not pursue any claim against Us for any loss you suffer because you have used Our advice for any other purpose;

(c) you will keep this report confidential, unless otherwise agreed by Us in writing; and

(d) you will indemnify Us in relation to any loss suffered by a third party that relies on Our advice without first receiving our written consent to do so.

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Valuation Report

Your Obligations

7. You agree that:

(a)You will not use any advice We provide for any purpose other than as stated in the Quotation;

(b)You will not pursue any claim against Us for any loss You suffer because You have used Our advice for any other purpose;

(c)You will keep this report confidential, unless otherwise agreed by Us in writing; and

(d)You will indemnify Us in relation to any loss suffered by a third party that relies on our advice without first receiving Our written consent to do so.

8. You warrant that the instructions and subsequent information supplied by You contain a full and frank disclosure of all information that is relevant to Our provision of the Valuation, Valuation Services or Services. You also accept all risk and any loss that might occur should you withhold any relevant information from Us.

9. You warrant that all third party expert or specialist reports provided to Us by You for the purpose of Us providing the Valuation, Valuation Services or Services are provided with the authority of the authors of those reports.

10. You authorise and license Us to incorporate Your intellectual property within Our report(s).

11. The Valuation and all Valuation Services are provided by Us solely for the use of the Client. You will not release any part of Our valuation or consultancy report or its substance to any third party without the written consent of one of Our Directors. Such consent will be provided at Our absolute discretion and on such conditions as We may require including that a copy of these Terms and Conditions must be provided to such third party. This clause shall not apply to persons noted as recipients in Your prior instruction to Us or in the Quotation provided. You are obligated to provide any such recipient with a copy of these Terms and Conditions.

12. If You release any part of the valuation or consultancy advice or its substance with Our written consent, You agree: a) to inform the other person of the terms of our consent; and b) to compensate Us if You do not do so. We have no responsibility to any other person even if that person suffers damage as a result of any other person receiving this Valuation, Valuation Services, Services or consultancy advice.

13. You are agree that We do not and will not assume any responsibility to any person other than the Client for any reason whatsoever including, without limiting the generality of the foregoing, for breach of contract, negligence (including negligent mis-statement) or wilful act or default of itself or others by reason of or arising out of the provision of the Valuation, Valuation Services or Services and notwithstanding that any damages have been suffered or incurred by that person as a result of the provision of this Valuation or those Valuation Services to the Client or the use of either of them (or any part of either of them) by the Client for any purpose whatsoever;

14. You must pay our Fees within 14 days of the date of a correctly rendered invoice, unless otherwise dealt with in the Quotation. Fees that remain unpaid for a period of 30 days or more will attract an administration charge of 2% of the total of the invoice calculated per month or part thereof.

15. You agree that We reserve the right to reconsider or amend the Valuation, Valuation Services, Services or consultancy advice, or the Fee set out in Our Quotation to You, if we identify information or facts that were not provided to Us at the time of quoting that reveal that the task is much greater than we initially anticipated from the information you provided. In such circumstances, once We have identified additional issues that necessitate additional

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Valuation Report

work, we will advise you of the additional fees for additional time required to complete the task.

16. You agree that neither the whole nor any part of Our Valuation or the substance of any of Our Valuation Services or Services may be communicated to any third party (whether by way of inclusion in a document, circular, statement, prospectus, Product Disclosure Statement (PDS), public offer document or otherwise) without first obtaining the written consent of one of Our Directors. Neither the whole nor any part of Our valuation report or Valuation Services report or any reference to it may be included in any published document, circular or statement, prospectus, Product Disclosure Statement (PDS), public offer document, nor published in any way, without written approval by one of Our Directors as to the form and context in which our Valuation or Valuation Services may appear. Notwithstanding the foregoing, the Client agrees that in the event that it does communicate to a third party the whole or any part of this Valuation or the Valuation Services it shall also communicate to that third party these Terms and Conditions. Furthermore You agree to indemnify Us in the event of any failure so to do;

17. You agree that every right, immunity, exemption and limitation or liability in these terms and conditions shall continue to have its full force and effect in all circumstances notwithstanding any breach of contract or the Terms and Conditions hereof by Us or any person entitled to the benefit of these Terms and Conditions;

18. You agree that if any provision or any part of a provision hereof is unenforceable for any reason whatsoever, such unenforceability shall not affect any other part of such provision or any other provision of these Terms and Conditions;

19. You will only use the valuation or valuation services for the specific purpose stated by us. You agree that you will not use the valuation or valuation services for any other purpose, unless you have our expert's written consent to do so.

Intellectual Property

20. All Our intellectual property contained within any advice We provide, remains Our property. We only grant you licence to use Our intellectual property to carry out the purpose for which the advice was provided.

Restricted Access or Desktop Assessment

21. Where We have been specifically instructed by You to undertake a Restricted Access or Desktop Assessment;

22. The range provided will be an indicative assessment only. It should not be relied upon as a formal valuation for any reason. We strongly recommend that a formal valuation be undertaken prior to any dealings with the property

23. Where required, we have relied on third party information (either sourced or provided) and make no representation as to the accuracy of such information.

Length of Time Our Valuation or Valuation Services can be relied upon

24. Our Valuation and or Valuation Services are current at the Date of Valuation only. The value assessed in Our Valuation or Valuation Services Report may change significantly and unexpectedly over a relatively short period of time (including as a result of general market movements or factors specific to the particular property). We do not accept liability for losses arising from such subsequent changes in value. Without limiting the generality of the above comment, We do not assume responsibility or accept any liability where the valuation is relied upon after the expiration of ninety (90) days from the date of the valuation, or such earlier date if you become aware of any factors that have any effect on the valuation. Notwithstanding the above You accept that our Valuation and or Valuation Services are current as at the Date of Valuation only and no representation or warranty is

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Valuation Report

made as to the future value of the property.

Assignment of Valuation or Valuation Services

25. You acknowledge that We reserve the right, at Our absolute discretion, to determine whether or not to assign Our valuation to any third party. Without limiting the extent of Our discretion, We may decline a request for assignment where:

a) the proposed assignee is not a major recognised lending institution (such as a bank or other lender regulated by the Banking Act 1959);

b) the assignment is sought in excess of 3 months after the date of valuation;

c) we consider that there has been a change in conditions which may have a material impact on the value of the property;

d) the proposed assignee seeks to use the valuation for an inappropriate purpose; or

e) Our Fee has not been paid in full.

26. Where We decline to provide an assignment We may be prepared to provide an updated valuation on terms to be agreed at that time.

27. In the event that You request us to assign Our valuation and We agree to do so, You authorise Us to provide to the assignee a copy of these Terms and Conditions, the original Quotation and any other document, including instructions provided by You, relevant to the scope of Our Valuation or Valuation Services.

Property or Valuation Circumstance Specific Qualifications, Assumptions and Conditions Precedent within our reports

28. We are providing You with our professional opinion as valuers. Our opinion is usually provided by way of a valuation report. That report will set out a number of important qualifications, assumptions and conditions precedent which We may need to make, in addition to these Terms and Conditions, relative to the circumstances of the particular property or properties (real or personal property) under consideration.

29. You agree to read these qualifications, assumptions and conditions precedent carefully, and understand that if the assumptions that we have made or relied on are circumstances that do not prevail or eventuate, or are found later to be inaccurate, Our opinion as to value may be materially different. You agree to solely bear the risk in relation to any loss you might suffer, should this occur.

30. The qualifications, assumptions, and conditions precedent that We make will usually depend on the circumstances of the property being valued and are made in relation to matters that We do not have expertise to verify or We cannot verify information provided to Us within the time required to complete the valuation. These will be set out in detail in the Valuation, Valuation Service report or Services report that We provide to You.

31. These qualifications, assumptions and conditions precedent typically will relate to:-

(a)Land contamination and environmental risk;(b)Planning Information;(c) Planning and Development Controls and Consents;(d)Title including Notifications on Title such as Easements, Caveats, Restrictions and other dealings;(e)Building Areas;(f) Building Structural Integrity;(g)Building Compliance with the Building Code of Australia;(h) Pest Infestation;(i) Leases, Licences and Tenancies;(j) Strata Title Certificates;(k) Plant and Equipment within Buildings;(l) The veracity of and sources of Sales and Letting Information and Transaction Data;(m) The nature of forecasting, future value assessment and discounted cash flow analysis; (n) The basis of Value where access to the property is

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Valuation Report

restricted; and (o)Whether or not the property has been completed where a development.

32. You agree that we will include property specific qualifications, assumptions and conditions precedent within Our reports as circumstances require. Furthermore You agree that it is Your responsibility to carefully read and consider these qualifications, assumptions and conditions precedent and discuss them with Us if they cause You any concern.

Pecuniary Interest

33. You acknowledge that We do not have any pecuniary interests in the subject property, the property owner, the Responsible Entity or the manager/ promoter of the scheme or the Product Disclosure Statement;

Undertaking and Statement by the Valuer

34. You acknowledge that We confirm that the valuer whom has undertaken this Valuation or Valuation Services is registered and qualified to carry out the valuation of properties. Furthermore We confirm that the valuer has had 5 years continuous experience in valuation, including more than 2 years’ experience in Australia and including experience in valuing properties in the locality where the subject property is situated or in valuing properties of a similar nature.

Executive Summary

35. Our executive summary in Our Valuation or Valuation Services Report must be read in context of and in conjunction with the full valuation report of which this executive summary forms part. All comments, terms and conditions contained in the full valuation report and Quotation relate directly to this Executive Summary.

Time Base Assumption

36. That Our valuation or valuation services have been prepared at a time when the broader property market within Victoria appears to be slowing due to the prudential regulations being placed on lenders as a result of the royal commission into banking and finance industry, leading to tighter lending practices. Our valuation assumes that both economic and real estate markets will remain relatively stable subject to usual economic and real estate circumstances. In the event that there is an impact of the above events or abnormal circumstances on the economy and real estate markets in general, we reserve the right to reconsider our valuation herein.

37. That Our valuation or Valuation Services have been prepared at a time when markets are declining in certain sectors due to a number of economic and real estate market circumstances including, inter alia:-

(a) The continuing uncertainties regarding the global geopolitical environment including the potential for further escalation of global trade wars;

(b) The general impact of the Hayne Financial Services Royal Commission and the tightening of lending and credit availability from major banks in certain market sectors that has resulted;

(c) The increase in the cost of debt and terms offered for that debt available from the non- bank lending sector as opposed to that previously available from the banks;

(d) The prospect of rising interest rates in Australia given the continuing disparity between Australia’s Reserve Bank Cash Rate and the United States Federal Reserve Rate as well as the disparity between 10 year term to maturity bonds which, notwithstanding the current Australian inflationary environment, will continue to put upward pressure on interest rate movements in Australia;

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Valuation Report

(e) The immediate noticeable and widely reported impact of the above circumstances on residential property markets and residential development site markets particularly in Sydney and Melbourne; and

(f) The prospect of further contagion occurring, not only at an economic level, but also into other real estate sectors and geographic locations.

38. Notwithstanding these circumstances, Our Valuation assumes that both economic and real estate markets will remain relatively stable for the next 3 months subject to usual economic and real estate circumstances.

39. We have attempted to identify recent sales and /or leasing transactions to prepare our valuation. Where there is a paucity of recent sales and or leasing evidence we have, to the best of our ability, adjusted sales and or leasing evidence being mindful of the current circumstances. In the event that there is further decline in the economy and or real estate markets in general, we reserve the right to reconsider our valuation herein.

PRP Ref: 10593 Lot 4, 158 Lascelles Street, Hopetoun VIC 3396 8

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

13.7 Rupanyup Caravan Park Internal Road Tribute Signage – By J Holmes

Conflict of Interest

There is no conflict of interest for any Council staff member involved in the preparation of this report, or involved in the subject matter of the report.

Discussion

The naming of roads is important for orientation, communication, service delivery and emergency response. Place names are of historical and cultural significance. The process for assigning names to roads needs to be consistently applied.

Any road can be named, renamed or have it boundary changed using the principles of the Naming rules for places in Victoria. The naming of roads is a Local Government responsibility under Schedule 10 of the Local Government Act 1989.

A request has been made by the Rupanyup Lions Club to name the road located off the Wimmera Highway in to the Memorial Park ‘Bob Baker Drive’ in memory of Bob Barker who recently passed away. Mr Baker was instrumental in the initial development of the community facility and the establishment of the caravan park. He also spent long hours vegetating and maintaining the site and promoting the town and wider district to visitors.

Community considerations

The request has been made on behalf of the Rupanyup Lions Club who maintains the Memorial Park. It is proposed to carry out a Section 223 process under the Local Government Act 1989 to advise the community of the intention to name the road Bob Baker Drive and invite submissions for no less than 28 days.

Environmental considerations

There are no environmental considerations as the road has already been constructed.

Financial and risk considerations

There are no financial considerations; a sign would need to be erected at minimal costs.

Risk considerations are minimal if the appropriate process is followed in relation to naming conventions.

Recommendation

That Council advertise through the Local Government Act 1989 Section 223 provisions the intention to name the road reserve at Rupanyup Memorial Park “Bob Baker Drive” and if no submissions are received, Council approve the name of the road and advise the relevant authorities of the name.

If any submissions are received, consideration of a decision will be referred to an Ordinary meeting of Council to determine approval or denial.

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YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 27 NOVEMBER 2019

14 Other Business

15 REPORTS FOR DECISION – CLOSED SESSION

15.1 C256-2019 Supply and Installation of a new Multi Purpose Timber Playing Surface at the Warracknabeal leisure Centre

15.2 C250-2019 Brim Bowls club supply and install synthetic playing surface

ATTACHMENTS / REPORTS

NEXT MEETING

The next meeting of Council will be held on Wednesday, 11 December 2019 at 9:30am at Warracknabeal.

CLOSE

______Mayor

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