Agenda of the Council Meeting of the Yarriambiack Shire Council Held at 5.00 Pm on Tuesday 16 Amy 1995 in the Municipal Chamber
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AGENDA Ordinary Meeting of Council ______________________________________ 9:30am Wednesday 27 November 2019 VENUE: Council Chambers Yarriambiack Shire Council 34 Lyle Street, Warracknabeal Vic 3393 NEXT MEETING: Wednesday 11 December 2019 Copies of the Yarriambiack Shire Council’s Agendas & Minutes can be obtained online at http://www.yarriambiack.vic.gov.au YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 OUR VISION: In consultation with our community, Yarriambiack Shire Council aims to provide a viable, sustainable and vibrant future. OUR VALUES: Customer Service • treat our customers with courtesy and respect; • lead and develop leadership within our community; • constantly strive to improve our services; • forge closer relationships with customers; • investigate matters thoroughly and objectively and keep our customers informed, in plain language, about the process and outcome; • treat people fairly, with respect and have proper regard for their rights; • make decisions lawfully, fairly, impartially and in the public interest; • we are honest, trustworthy, reliable, transparent and accountable in our dealings; • we are careful, conscientious and diligent; • use public resources economically and efficiently; and • actively pursue positive outcomes for the community. CONTINUOUS IMPROVEMENT: Continuous Improvement We drive continuous and sustainable improvement in service provision, operational efficiency and stakeholder relations to create a leading organisation. 2 A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 Item No Precis Page 1 WELCOME 4 2 ACKNOWLEDGEMENT & PRAYER 4 3 PRESENT 4 4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 4 5 CONFIRMATION OF MINUTES 5 6 DECLARATION OF CONFLICT OF INTEREST 7 7 BUSINESS ARISING 8 7.1 Ongoing and Pending Action List 8 8 PETITIONS 8 9 CORRESPONDENCE 8 10 ASSEMBLY OF COUNCILLORS 8 10.1 Agenda Council Forum 23/10/2019 9 10.2 Agenda Council Forum 13/11/2019 10 10.3 Draft Audit Meeting Minutes 11 SPECIAL COMMITTEES 12 11.1 Section 86 Hopetoun Swimming Pool Minutes 11.2 Section 86 Tempy Swimming Pool Minutes 12 ACTIVITY REPORTS 20 12.1 Mayor’s Report 20 12.2 Councillor’s Reports 21 12.3 Chief Executive Officer Report 24 12.4 General Manager of Infrastructure and Planning 25 12.5 General Manager of Community Development Report 28 12.6 Permits issued by Council 36 13 REPORTS FOR DECISION 37 13.1 Finance Report 37 13.2 Capital Works Report 47 13.3 Draft Performance Reporting Framework 55 13.4 Annual Report 71 13.5 Information and Communications Technology 186 (ICT) Disaster Recovery Plan (Procedure and Requirements) 13.6 Sale of Industrial Land, Hopetoun 202 13.7 Rupanyup Caravan Park Internal Road tribute 217 Signage 14 OTHER BUSINESS 219 15 REPORTS FOR DECISION – CLOSED SESSION 219 15.1 C256-2019 Supply and Installation of a new Multi Purpose Timber Playing Surface at the Warracknabeal Leisure Centre 15.2 C250-2019 Brim Bowls club supply and install synthetic playing surface A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 1 WELCOME 2 ACKNOWLEDGEMENT & PRAYER Cr G Massey opened the meeting at 9:30am by acknowledging the Indigenous Community and offering the opening prayer. Acknowledging Traditional Owners ‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past, present and emerging’ Prayer Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen 3 PRESENT 4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 4 A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 5 CONFIRMATION OF MINUTES Minutes of the Ordinary Council Meeting of 23 October 2019. The following items were considered at the ordinary Council Meeting held on Wednesday 23 October 2019 at 9:30am 13.1 Finance Report September 2019 Recommendation: The Finance Report September be received. CARRIED 13.2 Revenue Report October 2019 Recommendation: The Revenue Report October be received. CARRIED 13.3 Capital Works Program 2019/2020 (October) Recommendation: The Capital Works Program 2019/2020 (September) be received. CARRIED 13.4 Gardiner Street – Onsite Wastewater Management Recommendation: Alternative Option In the event that Council allows the installation of a septic holding tank at these properties, the permit approval process should be subject to the following conditions: 1. The tank must comply with AS/NZS 1546.1; 2. The tank must have a minimum capacity of 1,200 litres or more; 3. The system must be fitted with an alarm that alerts owners when the tank capacity reaches 75%. Ideally, the system should have the ability to alert owners via a text message to their mobile phone. 4. The tank must be pumped out as required or at six monthly intervals, whichever comes first. 5. Each owner should enter into an agreement with a licensed waste removal contractor that discharges tank contents into an approved GWM Water connection point. CARRIED 13.5 Proposed extension on Kerbside Contract Recommendation: That Council extends Contract C196/2015 being the Kerbside Garbage Collection Service with Wimmera Mallee Waste, for a further two (2) years until 30th June 2022 under the same conditions as detailed in the original contract agreement. CARRIED 13.6 Road Asset Management Plan 2019/2020 Recommendation: That Council adopt the Road Asset Management Plan as presented. CARRIED 13.7 Permit application – Keep more than the allowed number of animals Recommendation: Permit Application for a Shetland pony to be kept at 133 Anderson Street, Warracknabeal; not to be granted. The reasons for making this judgement are; The backyard isn’t very big. There is no real shelter/shade for the pony, A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 Environmental Considerations e.g. Smell of horse manure, attraction of flies to the manure Whilst I acknowledge the pony is a family pet; there are very good reasons why we generally do not allow horses/ponies in township areas CARRIED 13.8 Rate Review Submission Recommendation: That Council endorse and submit the attached rate review submission to the Victoria Local Government Rating System Review and provide copies to the twelve state representatives for Yarriambiack Shire Council. CARRIED 13.9 Investment Policy Recommendation: That Council adopt the Investment Policy as presented. CARRIED 13.10 Yarriambiack Youth Engagement Strategy 2019/2022 Recommendation: That Council adopts the Yarriambiack Youth Engagement Strategy 2019-2022. CARRIED Minutes of the Closed Council Meeting of 23 October 2019. The following items were considered at the Closed Council Meeting held on Wednesday 23 October 2019. 15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal Recommendation: That Council award Contract C245/2019 being the Design and Construction of the Murtoa Swimming Pool Change Rooms to DJ & DL Delahunty Pty Ltd for the contract sum of $459,380 (excluding GST). CARRIED 15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. Recommendation: 1. Council accept the tender from Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis Truck for the amount of $216,500.00 (incl. GST). 2. Council sign and seal the contracts with Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis for the amount of $216,500.00 (incl. GST). CARRIED 6 A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 6 DECLARATION OF CONFLICT OF INTEREST Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting) ie; a) Direct and indirect Interests; b) Indirect interest by close association; c) Indirect interest that is an indirect financial interest; d) Indirect interest because of conflicting duties; e) Indirect interest because of receipt of an applicable gift; f) Indirect interest as a consequence of becoming an interested party; g) Indirect interest because of an impact on residential amenity. A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken. Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest. 7 A 27 11 2019.docx YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 27 NOVEMBER 2019 7 BUSINESS ARISING 7.1 Ongoing and Pending Action List Council meeting Recommendation Action Action Taken Nil 8 PETITIONS 9 CORRESPONDENCE 10 ASSEMBLY OF COUNCILLORS The attached Assembly of Councillors Records are presented as an attachment to the Council agenda for the information of Councillors and recorded at the Council meeting as required under S80A Local Government