PDF Ebook Preparation & Submission Guidelines May 2014 (version 1.1)

Ebook Preparation and File Submission Overview

Step 1: Properly format and name the ebook PDF Step 2: Bookmark each section of the ebook PDF, including the Cover, Front Matter, TOC, Chapters, and Back Matter. Step 3: Prepare the cover image file (JPEG, GIF, or PNG) for submission with the ebook PDF. Step 4: Submit the full ebook PDF with bookmarks and the cover image file using the Project MUSE uploader.

Step 1: Ebook PDF Formatting and File Naming

1.1 Filenaming Name the ebook PDF by the eISBN (electronic ISBN) Example: 1234567890123.pdf

1.2 Omitted Content Include disclaimers for omitted images by removing the image, page, chapter, or section and inserting a page with the following text: “To view this content, please refer to the print edition of this book. [INCLUDE PAGE RANGE]”

1.3 Blank Pages Please stamp blank pages with the text: “This page intentionally left blank”.

1.4 Password Protection/File Encryption Do not password protection or apply any security features in Acrobat.

Steps 1.5 through 1.9 use the settings window in Adobe’s Distiller program.

1.5 PDF Compatibility To ensure backward compatibility, use the setting no higher than Acrobat 8.0 (PDF 1.7) to create PDF documents suitable for reliable online viewing and printing. These PDF documents can be opened with Acrobat and Reader 8.0 and later. Please do not use a setting lower than Acrocat 5 (PDF 1.4). • In the Distiller Program this can be done from: Settings > Edit Adobe PDF Settings > General. • Choose the settings shown below from each of the drop-down menus.

1.6 Image & Graphics Resolution Images that are improperly embedded or that are rendered at less than our minimum resolution requirements, may not be legible online or in print. For Position Only (FPOs) are not permitted. • In the Distiller Program you can set the image resolution from: Settings > Edit Adobe PDF Settings > Images • Set the sampling size for each type of image to 300 pixels per inch.

1.7 Fonts/Text Project MUSE cannot accept PDFs created from images. Such files are incompatible with our production process and result in an end-product that is not useable. To avoid this problem, All fonts MUST be fully embedded. Embedding prevents font substitution when readers print or view pdf files. DO NOT subset fonts. Subsetting fonts may cause problems when extracting text for the chapter snippets (small portions of each chapter that are visible in the book’s online table of contents.) • In the Distiller Program you can embed fonts from: Settings > Edit Adobe PDF Settings > Fonts • Click Embed all fonts.

. Once the PDF has been created in Distiller and opened in Acrobat, you can check to make sure that the fonts are Embedded: File > Document Properties > Fonts. Make sure the list of fonts displayed indicates Embedded and NOT Embedded Subset.

1.8 Color Color settings should be set as RGB. • In the Distiller program, go to the “Adobe PDF Settings: Standard” screen: Settings > Edit Adobe PDF Settings > Color. • Choose “Convert All Colors to sRGB” from the drop-down menu under Color Management Policies.

1.9 Other Settings Advanced and Standard setting should be set to the defaults as shown below. • In the Distiller program, go to the “Adobe PDF Settings: Standard” screen: Settings > Edit Adobe PDF Settings > Advanced.

• In the Distiller program, go to the “Adobe PDF Settings: Standard” screen: Settings > Edit Adobe PDF Settings > Standards.

Steps 1.10 through 1.12 use Adobe Acrobat.

1.10 Page Display PDFs must be created with the following page display settings: • Show: Page Only • Page Layout: Default • Magnification: Default This can be done from: File > Documents Properties > Initial View

1.11 Pagination Project MUSE requires unique page labels for each page of the book PDF. The Acrobat page label should match the pagination of the ebook. Be sure to give specialty sections a unique page label scheme so that the section does not interrupt the pagination in the following section. This can be done from: Advanced > Document Processing > Number Pages

1.12 Cropped Pages PDFs should be cropped and free of registration and printer marks. Pages must be uniformly cropped throughout the ebook to maintain the ebook’s print size margins. This can be done from: Document > Crop Pages

Step 2: Ebook PDF Bookmarking You must bookmarks all content of your ebook PDF, including the cover (if you have appropriate permission to include the cover), Table of Contents, front matter, body, and back matter. The bookmarks that you create will become the electronic table of contents on MUSE and will be visible to users. Therefore, it is imperative that you place and label the bookmarks according to the chart that follows. If you have questions about bookmarking your ebook PDF, please refer to our Frequently Asked Questions: http://muse.jhu.edu/about/publishers/bookmarking_faq_UPCC.html

How to insert a bookmark: To open the bookmark tab, View > Navigation Panels > Bookmark • Locate the page to bookmark within the PDF • Highlight the chapter title and click the Add Bookmark icon • Make any necessary edits to the label Or • Locate the page to bookmark within the PDF • Click the Add Bookmark icon • Type in the appropriate bookmark label

Ebook PDF Bookmarking

Step A: Determine Step B: Determine where the bookmarks should be placed, using the Step C: Insert the bookmarks the parts of the instructions below. Pay special attention to whether an item must be and label them as described book. bookmarked separately or whether it must be grouped with other similar below.

items. Type Category Separate Futher Information Bookmark Label Bookmark ?

Front Cover Cover Yes If you want a thumbnail of a book's cover to be Cover visible and you have permission to use the cover on line, you MUST provide a separate file of the cover image (jpg, gif, or png; 300 dpi; full-size; RGB.) Primary

Bookmark Table of Contents Table of Yes Contents separately The Table of Contents must always be Front Matter: FrontMatter: Contents bookmarked separately. Title Page Front Matter Varies Title Page Copyright Front Matter Varies Copyright

About the Series Front Matter Varies All of these should be grouped together with a About the Series Frontispiece (image, Front Matter Varies single book marked labeled to indicate the Frontispiece poem, quotation, contents (ex: Title Page, Copyright, etc.) Acknowledgment, Forward.) Exception: front Acknowledgements Front Matter Varies matter that is listed on the Table of Contents (esp. Acknowledgements acknowledgements, preface, and/or foreward) Lists (of illustrations, Front Matter Varies List of Illustrations OR List of must be bookmarked separately and labeled tables, etc.) Tables

listedon the TOC appropriately. Dedication Front Matter Varies Dedication Grouptogether unless

Secondary FrontMatter: Secondary Preface Front Matter Varies Preface Foreward Front Matter Varies Foreward Introduction Body Yes Introduction: [subtitle] Part Body Yes Part [#]. [Part title] Section Body Yes Section [#]. [Section title] Chapter Body Yes [#]. [Chapter Title: Subtitle]

Essay Body Yes [#]. [Essay Title] Body Subchapter Body No Individual subchapters must never be n/a bookmarked. They should always be grouped together and bookmarked with the appropriate chapter. Chapter Endnotes Body No Endnotes/footnotes at the end of a chapter should n/a never be bookmarked. Conclusion Body Yes Conclusion: [Chapter title] Appendix Back Matter Varies Each appendix should be book marked separately Appendix [#]. [Appendix title] OR if they are listed separately on the Table of Appendices

Contents. Otherwise, multiple appendices can be grouped together and labeled Appendices. Endnotes Back Matter Varies Notes and Endnotes should be grouped together Endnotes with a single appropriately labeled bookmark, even if they are divided by chapter (ie, "Notes for Notes Back Matter Varies Notes Chapter 3" or "Endnotes for Chapter 7".) Endnotes at the end of a chapter are treated as part of that chapter and do not receive separate bookmarks. Bibliography Back Matter Yes Bibliography References Back Matter Yes References Works Cited Back Matter Yes Works Cited Contributors Back Matter Yes Contributors Glossary Back Matter Yes Glossary Abbreviations Back Matter Yes Abbreviations Primary separately BackBookmark Matter: Primary Index Back Matter Yes Index About the Back Matter No About the Author/Editor Author/Editor

All of Back Matter #2 should be grouped together Other Works by the Back Matter No with a single book marked labeled to indicate the Other Works by the Author Author contents (ex: About the Author, Further Reading) Other Works in the Back Matter No Exception: items listed on the Table of Contents) Other Works in the Series

together Series must be bookmarked separately and labeled appropriately.

Matter: Group Matter: Further Reading Back Matter No Further Reading SecondaryBack Back Cover Back Cover No Back Cover Image Plates Visual If the chunks of images are paginated leave them Image Plates Material where they are and treat them as part of the

Figures Visual chapter in which they appear. If the chunks of Figures Material images are not paginated, extract them from the PDF, move them to the end of the body of the Photos Visual Photos Visual book, and bookmark and label them appropriately.

Materials Material Illustrations Visual Illustrations Material

Step 3: Preparing the Cover Image If you have the appropriate permissions to include the cover image for the ebook, you must load a separate cover image as a JPEG, GIF, or PNG file to Project MUSE along with your ebook PDF. This cover image file must be named using the electronic ISBN or eISBN and have the appropriate file extension: .jpg, .gif, or .png. Do not supply a separate PDF of your cover, as this could cause our system to overwrite your ebook PDF file.

Step 4: Submitting the Ebook PDF and Cover Image Once you have formatted and bookmarked your ebook PDF and prepared your cover image according to the Steps 1-3, you are ready to submit your files to Project MUSE using the online uploader: 1. Go to the uploader: http://pilot.muse.jhu.edu/publisher/upload-books.cgi 2. Login 3. Either drag and drop your files to the uploader window or click “Add Files” and choose the files ready for upload 4. Click “Start Upload” 5. Verify that you received and email confirmation of your upload If your attempt to upload fails, try your upload again. If it fails three times, please contact [email protected] .