Usage, Rules, and Style

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Usage, Rules, and Style USAGE, RULES, AND STYLE BY JACK LYNCH, ASSOCIATE PROFESSOR OF ENGLISH RUTGERS UNIVERSITY, NEWARK , NEW JERSEY Web: http://andromeda.rutgers.edu/~jlynch/Writing/links.html Email: <[email protected]> The Above, The Following. Lists are common in some sorts of writing, introduced by the following and referred to by the above. But you can often make a sentence clearer and punchier with simple pronouns: instead of the above topics, try these topics — the context makes your subject clear. Action Verbs. Action verbs, as the name reveals, express actions; contrast them with verbs of being. Think of the difference between "I study" (action verb, even if it's not the most exciting action) and "I am a student" (verb of being). It's often wise to cut down on verbs of being, replacing them (whenever possible) with action verbs; that'll make your writing punchier. Whatever you do, though, don't confuse action verbs with the active voice, which is the opposite of the passive voice. Sentences with verbs of being (such as am, is, are, were) aren't necessarily passive sentences, even if they're often weak ones. Affect versus Effect. Affect with an a is usually a verb; effect with an e is (usually) a noun. When you affect something, you have an effect on it. The usual adjective is effective. If the usuals leave you curious, here's the rest of the story: affective as an adjective means "relating to or arousing an emotional reaction"; effect as a verb means "to bring about" or "to accomplish," as in "to effect a change." All of. "All of the ——" can usually be rewritten as "All the ——," "All ——," or "Every ——." Also. Avoid beginning sentences with also. There's nothing wrong with it, but it tends to make your writing inelegant. Among versus Between. The simple rule will rarely fail you: use between for two things, among for more than two. And/or. And/or is sometimes necessary in legal documents, but just clutters other writing. One word or the other will almost always do just as well. Anticipate. 287 To anticipate something is to get ready for it or to do something in advance; this is not the same as expect. If you expect changes, you think they'll be coming soon; if you anticipate changes, you're preparing to deal with them. Blake certainly didn't expect Modernist poetry, but in some ways he anticipated it by doing similar things a century earlier. Anticipate is often improperly used (in a love affair with the longer word) where expect is better. Apostrophe. The most common way to form a possessive in English is with apostrophe and s: "a hard day's night." After a plural noun ending in s, put just an apostrophe: "two hours' work" (i.e., "the work of two hours"). If a plural doesn't end in s — children, men, people — plain old apostrophe-s: "children's," "men's," "people's." It's never "mens'" or "childrens'." There's also the opposite case: when a singular noun ends in s. That's a little trickier. Most style guides prefer s's: James's house. Plain old s-apostrophe (as in James' house) is common in journalism, but most other publishers prefer James's. It's a matter of house style. Note that, with the exception of the little-used one, the possessives of pronouns never get apostrophes: theirs, not their's; hers, not her's; its, not it's. See It's versus Its. Apostrophes are sometimes used to make acronyms or other abbreviations plural (another matter of a local house style). My preference: don't use apostrophes to make abbreviations plural — not "They took their SAT's," but "They took their SATs." The only exception is when having no apostrophe might be confusing: "Two As" is ambiguous (it might be read as the word as); make it "Two A's." Never use apostrophes as quotation marks to set off words or phrases (unless you need a quotation within a quotation). To refer to a decade, don't use an apostrophe before the s. Refer to the 1960s or the '60s (the apostrophe indicates that "19" has been omitted), not the 1960's or (worse) the '60's. See also Microsoft Word for tips on distinguishing apostrophes from single quotation marks. Assure, Ensure, Insure. While ensure and insure aren't quite so clear cut, assure is very different from both. You assure a person that things will go right by making him confident. Never use assure in the sense of "Assure that the wording is correct"; you can only assure somebody that it's correct. Ensure and insure are sometimes used interchangeably, but it may be better to keep them separate. Insuring is the business of an insurance company, i.e., setting aside resources in case of a loss. Ensure means make sure, as in "Ensure that this is done by Monday." As to Whether. Plain old whether often does the trick. See Wasted Words. As versus Like. In formal writing, avoid using like as a conjunction. In other words, something can be like something else (there it's a preposition), but avoid "It tastes good like a cigarette should" — it should be "as a cigarette 288 should." Quickie test: there should be no verb in the phrase right after like. Even in phrases such as "It looks like it's going to rain" or "It sounds like the motor's broken," as if is usually more appropriate than like — again, at least in formal writing. I trust I needn't comment on the barbarous, slack-jawed habit of using like as a verbal crutch: "It was just, like, y'know, like, really weird, like." (Actual sentence overheard on the New York City subway: "He was just like — and I was all like, whatever." There's a swell taxonomy of what likes are like in Maggie Balistreri's charming Evasion-English Dictionary.) It's bad enough in speech: I encourage people to try to go an entire day without saying "like," and few can manage. If you use it in writing, though, you should be afflicted with plagues and boils. Shame on you. As Yet. Consider using yet. See Wasted Words. At This Point, At the Present Time, At This Point in Time. Never, never, never, never. Basically. Almost always useless. Qualifiers such as basically, essentially, and totally rarely add anything to a sentence; they're the written equivalent of "Um." See Wasted Words, and read it twice. Basis. Often an unnecessarily long way of saying something. "On a daily basis," for instance, could just as easily be "daily," which can be both an adjective and an adverb. Instead of "The magazine is published on a monthly basis," use "The magazine is published monthly." Being That. A dreadfully overused idiom (probably coming from "it being the case that"), favored by those who want to sound more impressive. Avoid it. Use because, since, or something similarly direct. Bluntness. Writing is too often wimpy. Don't be afraid to be blunt. Instead of "There appear to be indications that the product heretofore referred to may be lacking substantial qualitative consummation, suggesting it may be incommensurate with the standards previously established by this department," try "It's bad" or "It doesn't work." Of course you should be sensitive to your reader's feelings — there's no need to be vicious or crude, and saying "It sucks" won't win you many friends — but don't go too far in the opposite direction. Call 'em as you see 'em. But at the Beginning. Contrary to what your high school English teacher told you, there is no reason not to begin a sentence with but or and; in fact, these words often make a sentence more forceful and graceful. They are almost always better than beginning with however or additionally. Beginning with but or and does make your writing less formal; — but worse things could happen to most writing than becoming less formal. Capable. 289 The phrase is capable of ——ing can usually be better rendered as is able to ——, or even turned into an active verb with can ——. Centralized. Use central whenever possible. Citation. The importance of accurate citation cannot be overstated: a paper without proper citations is open to charges of plagiary. It's not simply a matter of having the minimum of five footnotes in your research paper to keep the teacher happy, and it's not simply a matter of avoiding honor-code trouble. Careful citation shows your reader that you've done your homework, and allows him or her to check up on you. It amounts to laying your intellectual cards on the table. Cite your source for every direct quotation and every borrowed idea. Two standards are common in English papers: that of the MLA Style Guide and that of The Chicago Manual of Style. Either will do. The MLA style calls for a list of "Works Cited" at the end of a paper in standard bibliographical form, alphabetical by author: Swift, Jonathan. Gulliver's Travels. Edited by Herbert Davis. Oxford: Basil Blackwell, 1965. Citations in the text of the paper would then include the author's name (with a year or abbreviated title if more than one work is cited) and page number; for instance: ". the most pernicious race of odious little vermin" (Swift 120). The Chicago style gives a full citation in a footnote (or endnote) on the first quotation in this form: Jonathan Swift, Gulliver's Travels, ed. Herbert Davis (Oxford: Basil Blackwell, 1965), p.
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