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Ards and North Down Borough Council a G E N ARDS AND NORTH DOWN BOROUGH COUNCIL 25 May 2017 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 31 May 2017 commencing at 7.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 2. Apologies 3. Declarations of Interest 4. Mayor’s Business 5. Mayor and Deputy Mayor Engagements for the Month (To be tabled) 6. Minutes of Meeting of Council dated 26 April 2017 (Copy attached) 7. Minutes of Committees (Copies attached) 7.1. Planning Committee dated 2 May 2017 7.2. Environment Committee dated 3 May 2017 7.3. Regeneration and Development Committee dated 4 May 2017 ITEM 7.3.1 ***IN CONFIDENCE*** 7.3.1 Design Review for Redburn Square, Holywood Public Realm (Report attached) 7.4. Corporate Services Committee dated 9 May 2017 7.5. Community and Wellbeing Committee dated 10 May 2017 8. Request for Delegated Powers 8.1. Delegation of Licensing Powers to Environment Committee (Report attached) 9. Conferences, Invitations etc. 9.1. Equality Commission Public Sector Conference: Promoting Accessible Services – Wednesday 24 May 2017 at Malone House, Belfast (Correspondence attached) 9.2. Somme Commemoration Service – Sunday 2 July 2017 at the War Memorial, Ward Park, Bangor (Correspondence attached) 9.3. Andy Allen Veterans Support Charity Event – Saturday 5 August 2017 at La Mon House Hotel (Correspondence attached) 9.4. NI Construction Industry Group Professionals Council Signature Event – Water, Water Everywhere – Planning for Future Water Management in Northern Ireland – Thursday 1 June 2017 at Newforge Country Club (Correspondence attached) 9.5 NILGA – Regional Pay Briefing – Northern Ireland Councils – July 2017 (Correspondence attached) 9.6 Somme Commemoration (Report attached) 10. Update on Proposed Additional Beach Award Applications (Report attached) 11. Resolution 11.1 Fermanagh and Omagh District Council re Restatement of the Area of Natural Constraint Scheme (Correspondence attached) 12. Transfers of Rights of Burial 13. Sealing Documents 14. Notice of Motions Status Report (Copy attached) 15. Notice of Motions 15.1. Notice of Motion submitted by Councillor Wilson “That this Council recognises the problems caused by frequently recurring bridge strikes on the Ballysallagh Road and writes to Transport NI to ask for further preventative measures to be put in place”. 2 15.2. Notice of Motion submitted by Councillor Robinson “That this council agrees to support the on-going review of the provision Defibrillators across its estate and that following this review officers bring back proposals on remedying any gaps that may be identified in relation to provision and training in their deployment. Furthermore, by bringing together local campaign groups, charities and other key stakeholders, to consider as part of the aforementioned proposals, actions that will ensure that our borough provides adequate numbers of Publicly Accessed Defibrillators in our town centres, shopping centres and highly populated workplaces, plus other areas of high public footfall”. 15.3. Notice of Motion submitted by Councillor Robinson “As a follow up to the recent Good Relations Conference on Hate Crimes held locally, this Council supports the PCSP initiative of the No Hate Here! Campaign, with the aim of ensuring that hate crimes of any nature will not be tolerated within our Council area. Further, we will work alongside all relevant statutory agencies, and our local Chamber of Trade, to ensure our aim is achieved”. 15.4. Notice of Motion submitted by Councillor McIlveen and Councillor Kennedy “That Officers bring forward a plan, in association with the Council’s community and statutory partners, to provide education regarding the danger of fire and fire- setting and on actions which could be taken to prevent the wanton damage caused by fire to the natural environment around the leadmines as a result of deliberate or reckless actions”. 15.5. Notice of Motion submitted by Councillor Dunne “That this Council maintains the existing kerb line outside the Fold/Radius Housing Building and Orange Hall at Redburn Square, Holywood as part of the Public Realm Works, in order to facilitate the free movement of vehicles including buses within Redburn Square”. 15.6. Notice of Motion submitted by Councillor Woods and Councillor Barry “That this Council, in recognising the importance of diverting usable food from waste, and the significant part that food plays within our community supports the work of Fareshare and actively promotes it within the Borough. In doing so, this Council will support the work of local groups and volunteers who wish to engage with Fareshare by assisting and advising them, so in turn they may support those that may be vulnerable”. ITEMS 16 – 19 *** IN CONFIDENCE *** 16. Update on Regina Caelis (Report to follow) 17. Update on Recruitment of Director Posts (Report attached) 3 18. Queen’s Parade Development – Update (Report attached) 19. Leisure Facilities Operating Contract (Report to follow) Circulated for Information (a) Press Release – Launch of Recruitment Competition for Independent Assessors for the Commissioner for Public Appointments (Copy attached) (b) Department for Infrastructure – Disabled Persons Parking Places on Roads – Shore Road, Portaferry (Correspondence attached) (c) Public Appointments Annual Report for Northern Ireland 2015/16 (Correspondence attached) MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Carson Councillor Dunne Alderman Fletcher Councillor Douglas Alderman Gibson Councillor Edmund Alderman Girvan (Mayor) Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Kennedy Alderman Irvine Councillor Leslie Alderman Keery (Deputy Mayor) Councillor Martin Alderman McDowell Councillor McAlpine Alderman Smith Councillor McClean Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Armstrong-Cotter Councillor Muir Councillor Barry Councillor Robinson Councillor Boyle Councillor Smart Councillor Brooks Councillor T Smith Councillor Cathcart Councillor Thompson Councillor Chambers Councillor Walker Councillor Cooper Councillor Wilson Councillor Cummings Councillor Woods 4 ITEM 6 ARDS AND NORTH DOWN BOROUGH COUNCIL A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 26 April 2017 commencing at 7.00pm. PRESENT: In the Chair: The Mayor (Alderman Girvan) Aldermen: Carson Irvine Gibson Keery Graham McDowell Henry Councillors: Adair Kennedy Allen Leslie Armstrong-Cotter Martin Barry McAlpine Boyle McIlveen Brooks Menagh Cathcart Muir Chambers Robinson Cooper Smart Cummings T Smith Dunne Thompson Douglas Walker Edmund Wilson Gilmour Woods Officers: Chief Executive (S Reid), Director of Community and Wellbeing (G Bannister), Director of Environment (D Lindsay), Director of Organisational Development and Administration (W Monson), Director of Regeneration, Development and Planning (C Mahon), Interim Director of Finance and Performance (J Pentland), Corporate Communications Manager (C Jackson), Democratic Services Manager (J Wilson) and Democratic Services Officer (P Foster) PRAYER The Mayor (Alderman Girvan) welcomed everyone to the meeting and invited the Chief Executive to commence the meeting by reading the Council prayer. NOTED. C.26.04.17PM APOLOGIES Apologies were received from Aldermen Fletcher and M Smith and Councillors Ferguson and McClean. NOTED. DECLARATIONS OF INTEREST The Mayor asked for any declarations of interest. Councillor McAlpine declared an interest in Item 14 – Replacement Ards Leisure Facility – Appointment of a Quality Inspector NOTED. MAYOR’S BUSINESS The Mayor took the opportunity to express her sympathy on the recent death of Mr David Clarke, the Council’s former Director of Finance and Performance, and advised that his funeral had taken place the previous day. She indicated that it would be her intention to send a letter of condolence to his wife Jacqui and the wider family circle. NOTED. The Mayor reminded members of the study visit to Bryson House, Belfast to take place on Tuesday 16 May 2017 and asked that anyone interested in attending replied by Friday 5 May 2017. NOTED. At this stage the Mayor wished to draw members’ attention to the ongoing delivery of the new recycling packs to households throughout the Borough. The Director of Environment referred members to the bins on display in the Council Chamber commenting that the members of the Environment Committee had felt it may be helpful to have the bins on display for the benefit of all. NOTED. The Mayor then drew members’ attention to the flyers which had been circulated promoting her Charity Ball to take place on Saturday 27 May 2017 at the Clandeboye Lodge Hotel, Bangor. Continuing she noted that to date £16,000 had been raised for her charities and added that it was her hope to raise £21,000 so that she could allocate £7,000 to each of her three chosen charities. NOTED. 2 C.26.04.17PM MAYOR AND DEPUTY MAYOR ENGAGEMENTS FOR THE MONTH (APPENDIX I) PREVIOUSLY CIRCULATED: - Copy of the Mayor and Deputy Mayor Engagements for the month of April 2017. The Mayor commented that it had been an extremely busy month and noted that next month would be the last in her term of office as Mayor of Ards and North Down Borough Council. RESOLVED, on the proposal of Councillor Douglas, seconded by Councillor Boyle, that the information be noted. MINUTES
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