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VBODA Handbook

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VBODA Handbook Virginia Band and Orchestra VirginiaDirectors Band Association and Orchestra www.vboda.org ~ www.vmea.com Directors Association www.vboda.org ~ www.vmea.com District VI Director'sDistrict Handbook VI Director's Handbook www.vboda6.org www.vboda6.org Fourth Edition Implemented August, 2002 Fifth Edition Implemented February, 2016 i Foreword This is the fifth edition of the District VI Director's Handbook. The original handbook was first implemented in 1980 by Steve King and Diana Love. The second edition was updated in 1986 by Jim Meredith and Fred Lewis. The third edition was implemented in August of 1992 and was a combined effort of Diana Love, Jim Meredith, Robert Wall, and District Rep. Bill Ray. It was somewhat different in its format from the first edition. The main body of the third edition was organized by event, in order that each occurred during the school year. The fourth edition continued in the same format as the third edition and has been made possible with the combined effort of past District VI Rep. Rick Elliott, Jim Meredith, Jim Paxton and Bill Ray. Special thanks to Bill Ray for his help and counsel with this project. The fifth edition continues in the same format as the third and fourth editions and has been made possible with the combined effort of Mike Straw, Brian Quakenbush, Sharon Anderson, current District VI Rep. David Miller, and past District VI Rep. Frankie Nettles. All District VI events are to be administered according to the policies and procedures of the Virginia Band & Orchestra Directors Association (VBODA) that are stated in the VBODA Administrative Handbook. Any District VI rules and procedures, which are in addition to the VBODA Rules and Procedures, are found in this handbook. We have found it necessary to update this document, particularly with the advances in computer and Internet technologies. Timely communication and proper information for our directors about district events is vital to the success of our students. A website for District VI was established in July 1999. Our district website address is: www.vboda6.org. Technology has allowed much of the business we do to be carried out over the Internet, including the publishing of the entire contents of this handbook in a format that may be downloaded. Every attempt has been made to make this document as specific as possible, including an extensive appendix. The appendix section of the handbook includes sample letters and samples of the various forms needed for the organization and administration of each event with brief instructions regarding the usage of each for the operation of district events. We hope this document will serve our district membership as well as the previous editions did until such time as District VI finds the need to update and revise its policies and procedures. It is suggested this document be revised at least every three years. David Miller District VI Representative February 2016 ii TABLE OF CONTENTS FOREWARD SECTION I: V.B.O.D.A., DISTRICT VI ORGANIZATIONAL STRUCTURE.................................. page 4 SECTION II: MIDDLE SCHOOL ALL-DISTRICT BAND A. MIDDLE SCHOOL AUDITIONS 1. General Information a. Eligibility ...................................................................................................................... page 6 b. Appointed Representation .......................................................................................... page 6 c. Permanent Audition Date ........................................................................................... page 6 d. General Policies and Considerations ......................................................................... page 6 e. Instrumentation .......................................................................................................... page 7 2. Responsibilities of the Participants a. Director's Responsibilities .......................................................................................... page 7 b. Student's Responsibilities .......................................................................................... page 8 c. Host Responsibilities .................................................................................................. page 8 3. Middle School Audition Requirements a. Wind and Mallet Instruments ................................................................................... page 10 b. Percussion Instruments............................................................................................ page 10 4. Points System (breakdown of points) a. Wind and Mallet Instruments ................................................................................... page 12 b. Percussion Instruments............................................................................................ page 12 5. Audition Procedures and Dialogue ................................................................................. page 13 B. MIDDLE SCHOOL BAND EVENT 1. General Information ........................................................................................................ page 13 2. Responsibilities of the Participants a. Director's Responsibilities ........................................................................................ page 13 b. Student's Responsibilities ........................................................................................ page 13 c. Host Responsibilities ................................................................................................ page 14 3. End of Event ................................................................................................................... page 15 4. Selection of Clinicians ..................................................................................................... page 15 SECTION III: HIGH SCHOOL ALL-DISTRICT BAND A. HIGH SCHOOL AUDITIONS 1. General Information a. Eligibility .................................................................................................................... page 16 b. Appointed Representation ........................................................................................ page 16 c. Permanent Audition Date and Location ................................................................... page 16 d. General Policies and Considerations ....................................................................... page 16 e. Instrumentation ........................................................................................................ page 16 f. All-Virginia Eligibility ................................................................................................. page 17 2. Responsibilities of the Participants a. Director's Responsibilities ........................................................................................ page 17 b. Student's Responsibilities ........................................................................................ page 18 c. Host Responsibilities ................................................................................................ page 18 i (Table of Contents, continued) 3. High School Audition Requirements a. Wind and Mallet Instruments ................................................................................... page 20 b. Percussion Instruments............................................................................................ page 20 4. Points System (breakdown of points) a. Wind and Mallet Instruments ................................................................................... page 21 b. Percussion Instruments............................................................................................ page 21 5. Audition Procedures and Dialogue ................................................................................. page 22 B. HIGH SCHOOL BAND EVENT 1. General Information ........................................................................................................ page 23 2. Responsibilities of the Participants a. Director's Responsibilities ........................................................................................ page 23 b. Student's Responsibilities ........................................................................................ page 23 c. Hosts Responsibilities .............................................................................................. page 23 3. End of Event ................................................................................................................... page 25 4. Selection of Clinicians ..................................................................................................... page 25 SECTION IV: BAND AND ORCHESTRA ASSESSMENT 1. General Information ........................................................................................................ page 26 2. Host Responsibilities ...................................................................................................... page 27 3. End of Event ................................................................................................................... page 28 SECTION V: SOLO AND ENSEMBLE FESTIVAL ....................................................................... page 29 SECTION VI: APPENDICES .......................................................................................................... page 30 APPENDIX A: DISTRICT BAND AUDITION REQUIREMENTS 1. Chromatic Ranges a. Middle School ........................................................................................................... page
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