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Delaware River Port Authority & Port Authority Transit Corp DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, May 16, 2018 6:00 p.m. Board Room Southeastern Pennsylvania Transportation Authority 1234 Market Street Philadelphia, PA John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, May 16, 2018 at 6:00 p.m. Southeastern Pennsylvania Transportation Authority Board Room – 1234 Market Street Philadelphia, PA ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – May 2018 4. Report of the CFO 5. Approval of April 18, 2018 Board Meeting Minutes 6. Monthly List of Previously Approved Payments of April 2018 7. Monthly List of Previously Approved Purchase Orders and Contracts of April 2018 8. Approval of Operations & Maintenance Committee Meeting Minutes of May 1, 2018 9. Adopt Resolutions Approved by Operations & Maintenance Committee of May 1, 2018 DRPA-18-048 Construction Monitoring Services for Contract No. CB-34-2017 Commodore Barry Bridge Elevator Replacements at Piers E1 and W1 10. Approval of Labor Committee Meeting Minutes of May 1, 2018 11. Unfinished Business 12. Citizens Advisory Committee Report 13. New Business DRPA-18-049 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-18-050 Amendment of the By-Laws (1st Posting) 14. Adjournment CEO REPORT Report of the Chief Executive Officer Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 May 8, 2018 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: Administrative Office of Business Development & Equal Opportunity (OBD&EO) Unannounced Facility Sweeps On April 3 and 25, 2018 Erin Watterson, EEO Specialist and Ron Kelly, Compliance, of the OBD&EO conducted unannounced facility sweeps at the four (4) bridge facilities, all PATCO stations and the Lindenwold Administration Building. All administration, police and maintenance work areas, offices, lunch rooms and locker rooms are inspected to ensure nothing is posted which would violate the Authority Policy Against Sex Harassment or the Policy Against Harassment not Related to Sex. At this most recent inspection, there was nothing found that violated either of the policies. Additionally, all EEO posters were updated with 2018 versions. Take Your Daughters and Sons to Work Day Event On April 26, 2018, the DRPA celebrated its 3rd annual “Take Your Daughters and Sons to Work Day”. Valerie Bradford, Bridge Director, Ben Franklin Bridge and Betsy Ross Bridge, agreed to host the event at her facility. The theme of the event was “Service Force: Agents of Positive Change” and provided us with a great opportunity to highlight our Authority’s mission, vision and values, as well as the subject of stewardship. The day started with a welcome from Chief Executive Officer (CEO) John T. Hanson. He explained our responsibility as stewards of DRPA to provide safe transportation and a way to connect people. In addition, we invited PATCO employees and their children to share part of the day with us. Before joining us, they took a tour of the PATCO facilities, including the train car wash before heading up to DRPA. The children were treated to a train ride and were shuttled to the Ben Franklin Bridge facility to join the fun. Sixty-four (64) DRPA children and thirty-two (32) PATCO children participated in the day’s events. The children were divided by age into four (4) groups and, led by a Human Resource Services (HRS) group leader, they spent time at four different “sessions”: 1) Tour of Ben Franklin Bridge Tile Room - the children and their parents, escorted by Bridge employees, walked the bridge’s foot walk up to the famed “Tile Room” once there, DRPA Senior Engineer and resident DRPA bridge historian Mike Howard shared with them the history of the tiles. 2) Interactive Tour of the Bridge Equipment - just outside the bridge’s maintenance garage, the children were able to view up close the vehicles used to maintain the bridge, including the barrier mover as well as Public Safety’s “smart car”. Children saw up close how the machines operate as demonstrated by the Maintenance employees. 3) Mini-museum with movie and bridge artifacts - after viewing a short film on the history of the Ben Franklin Bridge and the painting of the Commodore Barry Bridge, Senior Engineer Elisabeth Klawunn answered the children’s questions and explained the artifacts in the “museum”. Some children had a great time trying on the harnesses and the hard hats. 4) Arts and Crafts Station - after viewing the tile room, children were given the opportunity to create their own “tiles”. Each child was given a ceramic tile to decorate with marker pens. In addition, they each created a “kindness rock” and a birdfeeder, in honor of Earth Day. In addition to the aforementioned sessions, Christina Maroney, Director, Strategic Initiatives and Nicole Ochroch, Associate Engineer presented information on “sustainability” and encouraged each child to think about the “carbon footprint” they were leaving on the earth. Everyone was challenged to conserve resources wherever and whenever possible and to understand their roles as good stewards of the earth. After lunch, some children were able to plant flowers around the maintenance garage as part of a “beautification” effort. All of the children signed a wooden plaque that will be hung near a tree that was to be planted that day in honor of the day’s events. The children received complimentary backpacks which contained snacks, a commemorative notepad and folder, and other items to mark the event. Mike Williams, Acting, Manager, Corporate Communications documented the day’s events by taking pictures throughout the day. Some of these photos from the special day are pictured herein. From the feedback received, everyone had a great day. I was pleased to authorize the event led by Chief Administrative Officer (CAO) Toni P. Brown, and Director of Human Resource Services Kelly Forbes. Special thanks to Linda Ashley, HRS Administrator, Employee Relations, who again coordinated the event. Thanks are also extended to Bridge Director Val Bradford and her staff, Steve Reiners, Director Fleet, staff in Engineering, John Rink, General Manager, PATCO Heather Still and Karen Dougherty, Administrative Coordinators PATCO, Khalil Christian and Mark Armbruster, Safety and the entire HRS team. This event’s success was truly a testament of the power of “collaboration” and “authentic communication”. New Employee Three Month Survey-Update As part of Human Resource Services’ (HRS) efforts to: 1) improve services we provide to our employees; 2) make sure that new employees are sufficiently engaged, supported and educated so that they can perform their duties efficiently; and 3) support the mission, vision and values of the Authority, HRS, with the help of the Department of Strategic Initiatives created several surveys to obtain feedback from our employees. One of the surveys is for new employees who have been employed for three (3) months. The employees are asked for their feedback on their experience at the Authority since leaving new hire orientation. Specifically, they are asked whether they have been supported at their worksite and otherwise prepared to start their work, whether they were welcomed by their supervisor, and whether they have participated in some form of “cultural integration”, that is, whether their supervisor has informed them about the mission, vision and values of the Authority and how the employee’s job supports same. The survey is being finalized and it will be issued soon to all employees hired since January 2018. Survey results and feedback will be shared and will assist HRS and management in our retention efforts. Legal DRPA Claims Administrator Brenda Greene attended the Pennsylvania Self Insurers’ Association (PSIA) Annual Meeting on April 8-9, 2018, in Gettysburg, PA. Established in 1922, PSIA represents the interests of self-insured employers in Pennsylvania. PSIA members, whose companies self-insure their employees’ workers compensation coverage, work to prove and protect the Pennsylvania Workers’ Compensation laws and regulation. Brenda has been a Board Member of the PSIA since 2014 and is an active member of the Programs/Membership committee where she oversees a program to introduce university and college students to careers in the workers’ compensation industry. Ms. Greene mentored students from Pennsylvania State University at this years’ Annual Conference. This year’s conference focused on mental health wellness at work, risks posed by new technology, legislative updates, and speakers from the PA Bureau of Workers’ Compensation and the PA Chamber of Business and Industry. For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For the Affirmative Action Report, see Attachment 4 For a list of Legal Statistics, see Attachment 5 ____________________________________________________________ PATCO For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ____________________________________________________________ Respectfully Submitted, John T. Hanson Chief Executive Officer TAKE OUR DAUGHTERS AND SONS TO WORK BENJAMIN FRANKLIN BRIDGE APRIL 26, 2018 REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for
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