Welcome to February's Teleconference!

Agenda: • Welcome • Wi-Fi Update • Aviation Gateway Park • Fulfillment Phase I • Rewards and Recognition • Volunteer Brick Award Update • Weekend Work Party Update • Volunteer Recruitment Needs

Agenda

• Investment to replace unsupported/aging/broken Wi-Fi infrastructure on the AV grounds in order to maintain/improve visitor experience and avoid continual Wi-Fi failures. • Phased approach over 3 years with initial focus on media, photo/video, web area, Welcome Center, and some high traffic areas on main square • Phase II in 2016 potential focus on other areas of the grounds, exhibit areas, Warbirds and other high traffic areas • Phase III in 2017 potential focus on Campground areas

Upgrade Wireless on the AV Grounds Aviation Gateway Park • Education & Career Center o College, Universities, and Tech Schools • College Social o Careers in Aviation • Job Fair

• Innovation Center & Drone Cage o Innovative Companies o Drone Cage

• Forums o Daily Forums on aviation innovation, education, and STEM

Aviation Gateway Park • Fulfillment Phase I: o Furniture o Signage o Tent o Transportation (Previously titled Vehicles) o Communication

• Introduction: Tuesday, 2/24/2015 Volunteer Teleconference • Website Available: Friday, 2/27/2015 • 2014 Data pre-populated: Wednesday, 3/4/2015 • Due date: Sunday, 3/15/2015

Fulfillment Phase I Timeline Volunteer Fulfillment Website Updates: • Option for volunteer data from previous year to be pre-populated • Confirmation email for items submitted • Time out issues addressed • More user friendly (hints, tips, condensed forms/expanded forms)

Volunteer Fulfillment Website

• Refer to “Staff Liaison and Volunteer Chair List” For user name • Password remains 0shk0sh (0 are zeros) • Enter your name so the system knows who is submitting the information

Fulfillment Phase I

Forms due March 15: • All Forms listed under Material and Equipment Requests

Ongoing: • Update Volunteer information on an ongoing basis

Fulfillment Phase I For all Fulfillment Request Forms

Load Last Year’s Data •Click on “Load Last Year’s Data” to view/upload data from 2014

Confirmation Tabs: • You will need to confirm each request form • If you have any changes after submitting the form, you will need to email either Michelle Holt or Barb Blanck • Please add an email address if you wish for someone other than the Chair and Staff Liaison to receive a confirmation email

Fulfillment Phase I

Furniture Requests: • Reminder: Click on “Load Last Year’s Data” to view data from 2014 • Request any furniture needed by clicking on the description i.e. “Chairs” •There will pictures of items and colors for certain items • Reminder: Once all items are requested, click on “Confirmation” at the bottom of the page •Add Date needed or any additional instructions

Fulfillment Phase I

Sign Requests: • You may switch between Interior and Exterior signs as well as Existing and New signs by clicking on the Interior or Existing text. •Add in requested information. •If need additional signs, click on the box “Add Another” •Add Date needed or any additional instructions

Fulfillment Phase I

Tent Request: •Request any Tents needed by clicking on the description i.e. “Frame Tent” •There will pictures of colors for certain items • Add Date needed or any additional instructions

Fulfillment Phase I

Transportation: •Request any Transportation needed •Add Date needed or any additional instructions

Please note: We will make our best efforts to accommodate your requests. Transportation assignments will be made based upon equipment availability and critical need.

Fulfillment Phase I Communication: •Click on the tab “Radio Configuration” to create radio configuration. •Create a name you wish to title the Radio Configuration •Drag and drop radio options listed to the desired channel number •Then press Save Radio Configuration

Fulfillment Phase I Communication Con’t: •Click on Assign to Volunteers •Assign Radio Configurations, Speaker Mic, Loaner Cell, etc. by finding the volunteer in the list of volunteers.

Fulfillment Phase I

Volunteer Information: •To add a new volunteer, click on the blue “Add a Volunteer” tab •To edit a current volunteer, click on the “Info” tab to the right of the volunteer name •New this year: Click on Add Volunteer and add their EAA# and Last Name in the “Find Volunteer” Section and the volunteer information will populate •you need to change their information once submitted, please email Barb Blanck at [email protected] •Form requests the same information from last year

Fulfillment Phase I

• Fulfillment Phase II: Introduced 4/28/2015 Teleconference – Due 5/17/2015 o Passes o Cleaning Supplies o Food and Beverage Requests o Equipment/Office Supplies o Printed Materials

• Ongoing: Introduced 3/15/2015 o Volunteer Information

• Fulfillment Phase III: Introduced 6/23/2015 Teleconference – Due 8/16/2015 o Volunteer Hours

Fulfillment Timeline • At the discretion of the Volunteer Chair and Staff Liaison for each area, the following additional rewards may be granted: o A complimentary daily wristband for volunteers contributing at least 4 hours of volunteer time – $30 member-value o A complimentary weekly wristband for volunteers contributing at least 20 hours of volunteer time – $121 member-value o Complimentary camping at Audrey’s Park or any EAA camping locations may be available for “key volunteers” that contribute at least 60+ hours of volunteer time for AirVenture – $26 / day member value**

• **A “key volunteer” is someone that is essential to the volunteer area’s operations. Examples include volunteers who are leaders, who are essential in the planning/preparing process, or who have a special technical skill that is needed in the area. At the discretion of the Volunteer Chair, areas of convention may have more stringent rewards.

(Please see link titled “Rewards and Recognition Guidelines” on the Volunteer Chair Website for the entire document)

Rewards and Recognition Guidelines Volunteer Brick Award Application is now available through 5/31/2015

• Provide as much information on the individual’s experience as possible • Save the date for award ceremony: Sunday, 7/19/2015 at Volunteer Park • Link: https://www.surveymonkey.com/r/EAAVolunteerP arkBrickAward

Volunteer Brick Award Update What are Weekend Work Parties: • Essential in the preparation of EAA AirVenture Oshkosh grounds and buildings • Weekend days available between May-July • Projects include building picnic tables, gardening, general maintenance, carpentry, painting, and more! • Great way to give back to EAA with a group or by yourself.

What is in it for you? • Housing provided during your stay • Meals • Special Saturday night programming • A weekend to remember and the knowledge that you helped prepare for the World’s Greatest Aviation Celebration

Weekend Work Parties Update – Facilities 2015 Goal: 120 How are we going to get there?

1. Increase communication: Chapters , Members, Current Volunteers, Community • Sport Aviation • Testimonials • eNewsletters • Newspapers • Etc.

2. Special Saturday Night Programming: • One Week Wonder • Gov’t Advocacy Update • Ballooning Presentation, plus more

Weekend Work Parties Update - Facilities Save the date for 2015 Weekend Work Parties: o May 2-3 o May 16-17 o May 30-31 o June 6-7 o June 27-28 o July 11-12

Please see link titled “Weekend Work Party Application” on the Volunteer Chair Website if you wish to participate

Weekend Work Parties Update – Facilities • Volunteer applications are starting to come in. If you have volunteer recruitment needs let us know • Email [email protected] with the following: o Volunteer Area o Description of duties o Any specific dates/times needed o Who in the Volunteer Area is the contact for recruitment

Volunteer Recruitment • Please see the attachment called “Volunteer Chair Information by Area” • Please confirm your Volunteer Chair lists o Spelling of name o Role/Title o EAA # o Address o Years of Service (this will include 2015) o Email o Phone Number • Due by: Monday, April 6th

Volunteer Chair Contact Info

Update: • On Sunday, 7/26 – all EAA locations will be open until 5:00pm

To Do’s: • Fulfillment Phase I due 3/15 • Let Katie know if interested in Collegiate Volunteers • Let Katie know about any recruitment needs • Review Volunteer Chair list for your area and provide Katie with any updates by 4/6

Email Katie at [email protected]

Updates/To Do’s