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Webex Meeting Center User Guide

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Webex Meeting Center User Guide WebEx Meeting Center User Guide For Hosts, Presenters, and Participants WBS29.11 Copyright © 2015 Cisco and/or its affiliates. All rights reserved. WEBEX, CISCO, Cisco WebEx, the CISCO logo, and the Cisco WebEx logo are trademarks or registered trademarks of Cisco and/or its affiliated entities in the United States and other countries. Third-party trademarks are the property of their respective owners. U.S. Government End User Purchasers. The Documentation and related Services qualify as "commercial items," as that term is defined at Federal Acquisition Regulation ("FAR") (48 C.F.R.) 2.101. Consistent with FAR 12.212 and DoD FAR Supp. 227.7202-1 through 227.7202-4, and notwithstanding any other FAR or other contractual clause to the contrary in any agreement into which the Agreement may be incorporated, Customer may provide to Government end user or, if the Agreement is direct, Government end user will acquire, the Services and Documentation with only those rights set forth in the Agreement. Use of either the Services or Documentation or both constitutes agreement by the Government that the Services and Documentation are commercial items and constitutes acceptance of the rights and restrictions herein. Last updated: 01062015 www.webex.com Table of Contents Host a Meeting ............................................................................................................... 1 Quick reference tasks: host a meeting ...................................................................... 1 Grant or remove privileges ........................................................................................ 3 Meeting transcripts .................................................................................................... 4 Send a meeting transcript to participants ............................................................ 5 Panels ....................................................................................................................... 5 Manage panels ................................................................................................... 6 Overview of Meeting Controls Panel ................................................................... 6 Resizing the content viewer and panels area ..................................................... 7 Access the meeting window using the keyboard ....................................................... 7 Work with the participant list ............................................................................... 8 Copy text from the Chat panel ............................................................................ 9 Enter text in an input box .................................................................................... 9 Access the Meeting Controls Panel during sharing ............................................ 9 Screen reader support ............................................................................................ 10 Join a Meeting .............................................................................................................. 11 Join from the Meeting Center calendar ................................................................... 11 i Join a meeting from the host's personal page ......................................................... 12 Register for a meeting from the meeting calendar .................................................. 12 Register for a meeting from the host's personal page ............................................. 13 Meeting information ................................................................................................. 13 Obtain meeting information from the meeting calendar .................................... 14 Obtain meeting information from the host's personal page ............................... 14 Add a meeting to your calendar program ................................................................ 14 Have trouble joining your first WebEx meeting?...................................................... 15 ActiveX download ............................................................................................. 15 Attempt to join using Java ................................................................................. 16 Install an add-on for a Mac ............................................................................... 16 Use the Calendar ......................................................................................................... 17 About the meeting calendar .................................................................................... 17 Open a calendar view of all scheduled meetings .................................................... 17 Register for a meeting from the meeting calendar .................................................. 18 About the Today view .............................................................................................. 18 About the Daily view ................................................................................................ 19 About the Weekly view ............................................................................................ 19 About the Monthly view ........................................................................................... 20 About the Search Results page ............................................................................... 20 Schedule a Meeting ..................................................................................................... 23 Schedule a meeting with the Quick Scheduler ........................................................ 24 ii Schedule a meeting with the Advanced Scheduler ................................................. 24 Add a scheduled meeting to your calendar program ............................................... 25 Start a meeting from your iPhone ............................................................................ 26 Allow another user to schedule meetings for you .................................................... 26 About the Quick Scheduler ..................................................................................... 27 About the Required Information page ..................................................................... 29 About the Date & Time page ................................................................................... 31 About the Audio Conference page .......................................................................... 32 Questions about setting up an audio conference .............................................. 35 About the Invite Attendees page ............................................................................. 37 About the Select Attendees page ............................................................................ 38 About the Registration page .................................................................................... 39 Accept or reject registration requests ............................................................... 40 About the Agenda & Welcome page ....................................................................... 41 About the Add/Select Presentation page .......................................................... 43 About the Meeting Options page ............................................................................. 43 About the Attendee Privileges page ........................................................................ 45 About the Review page ........................................................................................... 46 Choose a level of security for a scheduled meeting ................................................ 47 Meeting templates ................................................................................................... 48 Use an existing template for scheduling ........................................................... 48 Use an existing meeting template to create a new template ............................. 49 iii About the Meeting Scheduled page (for meeting hosts) ......................................... 50 About the Meeting Information page (for meeting hosts) ........................................ 50 About the Meeting Information page (for attendees) ............................................... 50 Schedule a Personal Conference or MeetingPlace Personal Conference meeting53 Set up a Personal Conference or MeetingPlace Personal Conference meeting ..... 53 Start a Personal Conference or MeetingPlace Personal Conference meeting ........ 54 Add a Personal Conference or MeetingPlace Personal Conference meeting to your calendar program .................................................................................................... 55 About the Personal Conference Meeting Information page (host)........................... 55 About the Personal Conference Meeting Information page (for attendees) ............ 56 Use WebEx Audio ........................................................................................................ 57 Use your telephone to connect to audio .................................................................. 57 Use your computer to connect to audio ................................................................... 58 Fine tune your microphone and speaker settings ............................................. 59 Leave an audio conference ..................................................................................... 59 Switch from your computer connection to a phone connection ............................... 60 Switch from your
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