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Request for Proposal

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Request for Proposal City of Eureka, MO REQUEST FOR QUALIFICATIONS City Signage Program June 2021 GENERAL INFORMATION The City of Eureka, Missouri (hereinafter "City” or “Owner”) is requesting qualifications from firms or individuals (Applicant) for a Comprehensive Signage Program. There is no expressed or implied obligation of the City to reimburse responding applicants for any expenses incurred in preparing proposals in response to this request. PREVIOUS SIGNAGE STUDIES City Enhancement Initiative 2018: The City previously authorized DG2 Landscape Design and Active Strategies to complete a “Eureka Enhancement Initiative” (see "Attachment A"). The implementation of this plan was tabled due to funding limitations. The study provides some information that may be used on this assignment including: 1) Background on the City. 2) A Wayfinding Signage Family (to be one (1) of three (3) options conceptually designed and budgeted as part of this assignment). Sign Inventory: A partial City sign inventory has been completed (see "Attachment B"). Standard Brand and Logo: The City has developed a City of Eureka Logo/Brand standard (see "Attachment C"). SCOPE OF SERVICES The City of Eureka is seeking qualifications for the development of a Comprehensive Signage Program for all City facilities, parks and trails. The final Signage Program will include the design of: A. City Wide Sign Hierarchy: 1. City Gateways (four (4) in total including but not limited to a primary sign at Interstate 44 and Highway 109). 2. Entrances to parks and City facilities. 3. Locations/amenities within parks. 4. Directional signs to City facilities, parks, and trails including: a) Government Center (City Hall, Police Station and Municipal Court); b) Public Works Complex; c) The Timbers Recreational Center; d) Community Center at Legion Park; e) Parking lots; f) Walking pathways; and g) City parks. 5. Recommendations on when to use signs for vehicles versus when for pedestrians. City of Eureka - Request for Qualifications CITY SIGNAGE PROGRAM June 2021 B. Wayfinding Signage Standard: The development of three (3) City-wide - Wayfinding Signage Options (styles) for Board of Aldermen (BOA) consideration: 1. One (1) of these options should be taken from the DG2 Study. 2. Two (2) new options should be developed. 3. Typical fabrication and installation costs should be provided with each option for comparison. 4. Maintainability of each option should also be provided for BOA consideration. C. Gateway Signage Standard: The development of three (3) Gateway Sign options for BOA consideration: 1. Gateway signage should have a consistent and standardized look at each of the four (4) gateways. 2. General budgets should be provided for the fabrication and installation of each option. D. Signage Implementation Plan: 1. City-wide signage location map for all sign types described in the report. 2. Individual site placements. 3. Visual depictions (photographic representations) of signage installations at key locations. 4. Total budget for installation and an option for phased installation. E. Construction Documents 1. Design documents required for typical wayfinding signage fabrication and installation. 2. Design documents for the installation of the four (4) gateway signs. PUBLIC MEETINGS A. Prepare a presentation to the Board of Aldermen to introduce process and deliverables (pre- selection). B. Conduct up to two (2) meetings with the Board of Aldermen for design input. C. Deliver a presentation to the Board of Aldermen on final program recommendation. CONSIDERATIONS In developing the Signage Program, the following considerations should be used in crafting the recommendations for sign styles, construction materials, and locations: A. Longevity; B. Timeless Design; C. Flexible - locations can be added/subtracted in the future as needed; D. Affordable; E. Maintainable; and F. Impact on ground/street maintenance i.e., mowing and or snow plowing around signs/posts. Page 2 of 5 City of Eureka - Request for Qualifications CITY SIGNAGE PROGRAM June 2021 ATTACHMENTS INCLUDED A. Attachment A - DG2 Landscape Design, City Enhancement Initiative Report. B. Attachment B - Partial City Sign Inventory. C. Attachment C - Logo/Brand Standard. QUALIFICATION SUBMITTAL 1. List of related municipal projects (or similar) with references. 2. Qualifications of proposed project staff. 3. Understanding and/or experience working with MoDOT. 4. Understanding and/or experience working with St. Louis County. 5. Approach to the requested project. 6. Submit a previously completed project deliverables. 7. If selected the Firm shall agree to provide insurance with the coverage stated below: 8. General Liability: $1,000,000 Each Occurrence, $2,000,000 General Aggregate The amounts of the general liability insurance to be secured by the Architect shall at all times be in accordance with the amounts contained in RSMo. Section 537.610 or exceed said amounts, and as amended in the future, and it shall be Architect's responsibility to ensure compliance with the said Statute. Automobile Liability: $1,000,000 Workers’ Compensation: $1,000,000 Professional Liability: $3,000,000 9. As a condition for the award of any contract or grant in excess of Five Thousand Dollars ($5,000) by the state or by any political subdivision of the State (i.e., the City of Eureka) to a business entity, the business entity (Company) shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a Federal Work Authorization Program with respect to the employees working in connection with the contracted services. Every such business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services (RSMo Section 285.530(2)). Company must provide documentation evidencing current enrollment in a Federal Work Authorization Program (i.e., an electronic signature page from E-Verify Program Memorandum of Understanding (MOU). E-Verify is an example of this type of program. Information regarding E-Verify is available at uscis.gov/e-verify or by calling 1-888- 464-4218. CRITERIA FOR SELECTION All proposals submitted will be evaluated using the following criteria: • Previous experience; • The professional and ethical reputation of firm or individual; • Qualifications and experience of staff assigned to project; Page 3 of 5 City of Eureka - Request for Qualifications CITY SIGNAGE PROGRAM June 2021 • Past Record of performance with respect to the quality of work and ability to meet schedules; and • Quality and content of previously completed deliverable. CONTRACT AWARD The City of Eureka will evaluate and rank response to the Request for Qualifications based on the established selection criteria. Recommendation for contract award will be contingent on the successful negotiation of contract terms. If a contract cannot be successfully negotiated with the selected firm at a price determined to be fair and reasonable, the City reserves that right to negotiate with another proposer. PROPOSAL INSTRUCTIONS For consideration, the applicant must submit four (4) hard copies and one (1) electronic copies of your response by 10:00am on July 7, 2021 at the following address: Craig E. Sabo City of Eureka Signage Program RFQ 100 City Hall Drive (P.O. Box 125 if mailed) Eureka, MO 63025 No faxed, emailed or late proposals will be accepted. The City will not be responsible for proposals placed in the mail which do not arrive by the deadline. Proposals received before the time of opening will be kept by the City Administrator securely and unopened. Proposals received after the deadline will not be considered. CONTACT WITH CITY PERSONNEL At no time shall the Applicant, its agent, representatives or contracted personnel contact or otherwise communicate with City personnel. All questions relating to the RFQ are to be emailed to the Owner’s Representative, NAVIGATE Building Solutions. The contact person at NAVIGATE is Todd Sweeney: [email protected] (314) 458-3738. Addenda information shall be shared, as necessary, with all participants. PROPOSAL SCHEDULE: • RFQ issued on June 14, 2021 • RFQ responses due (10:00AM) July 7, 2021 • Shortlist Notifications July 14, 2021 • Interviews July 20, 2021 • Finalize Contract and Fees July 29, 2021 • Board Introductory Presentation August 3, 2021 • Board Approval August 17, 2021 Page 4 of 5 City of Eureka - Request for Qualifications CITY SIGNAGE PROGRAM June 2021 DISPOSITION AND DISCLOSURE OF PROPOSALS All proposals submitted in response to this RFQ will become the property of the City and a matter of public record. The Firm must identify, in writing, all copyrighted material, trade secrets or other proprietary information that it claims is exempt from disclosure. Any Firm claiming such an exemption must also state in this proposal that the firm agrees to hold harmless, indemnify and defend the City and its agents, officials and employees in any action or claim brought against the City for its refusal to disclose such materials, trade secrets or other proprietary information to any party making a request, therefore. Any Firm failing to include such a statement shall be deemed to have waived its right to an exemption from disclosure. EXPIRATION OF PROPOSAL By submitting a proposal, the applicant offers to enter into the Contract, the form and content of which shall be agreed upon by both parties. The Firm's proposal shall not be revocable for ninety (90) days following the response deadline indicated above. The
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