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Information Note for Participants INFORMATION NOTE FOR PARTICIPANTS SIXTH MEETING OF ICGLR-OECD-UN GoE JOINT FORUM ON RESPONSIBLE MINERAL SUPPLY CHAINS Kigali, Rwanda, 13th - 15th November 2013 Organised by the Organisation for Economic Co-operation and Development (OECD), the International Conference on the Great Lakes Region (ICGLR) and the United Nations Group of Experts on the DRC (UN GoE) Venue: The Serena Hotel, Kigali Rwanda Page 1 of 11 I. VENUE The Serena Hotel, Kigali, Rwanda. Boulevard De La Revolution Kigali 250, Rwanda The hotel is situated in central Kigali, only 10 km from Kigali International Airport. Tel: +250 788 184500 Tel: +250 252 597100 Fax: +250 252 597101 Email: [email protected] Website: http://www.serenahotels.com/serenakigali/ Direct flights to Kigali are available through the following airline companies: Rwandair Express (flying from Entebbe, Johannesburg, Nairobi, Accra, Brazzaville-Congo, Bujumbura, Dar-es-Salaam, Dubai, Juba, Lagos, Libreville, Mwanza, and Kilimanjaro); Brussels SN (from Brussels); Kenya Airways (flying from Nairobi); Ethiopian Airlines (from Addis Ababa); Air Tanzanian (from Dar es Salaam); Air Burundi (from Bujumbura). Indirect flights are readily available for participants travelling from other countries. Bus services are available that link Kigali to neighbouring countries: Uganda, Tanzania, Burundi and the Democratic Republic of Congo. II. REGISTRATION Attendance at this event is by invitation only. Registration will be administered through an online portal or email [email protected]. To confirm your registration, please follow this link: online registration portal and fill in the necessary information as indicated on the screen. Once completed, you will receive an email confirming that your registration has been successful. Participants are encouraged to bring a copy of this confirmation as well as their letter of invitation to the first day of meetings in order to facilitate arrival procedures. Alternatively, you can confirm your registration by completing the attached form and sending it via email to [email protected]. III. TRAVEL INFORMATION Passports and Visas All participants must hold a valid passport, valid for 6 months after the date of anticipated entry to Rwanda. Page 2 of 11 Foreign Nationals wishing to obtain Rwandan Visas should submit their applications to Rwandan Diplomatic Missions of their Country of residence for processing. In any case, whether the Country of residences does not have a Rwandan Diplomatic Mission or Embassy, a visa can be requested online at the following link of Rwanda Directorate General for Immigration and Emigration: https://www.migration.gov.rw/online_visa. Citizens of any African nation may obtain a visa on arrival to Rwanda from any port of entry. In view of the bilateral agreements, the Nationals of the following Countries may visit Rwanda without a visa for a period up to 90 days: USA, Germany, Tanzania, Democratic Republic of Congo (DRC), Uganda, Mauritius, South Africa, Kenya, Great Britain, Sweden, Singapore, Hong Kong and Burundi. The visitor’s visa should not be used for employment. Health For participants travelling to Rwanda from a foreign country, it is advisable to check that your vaccinations are up-to-date. Health advice can be obtained from the following website: http://wwwnc.cdc.gov/travel/destinations/traveler/none/rwanda For any questions regarding vaccinations or health advice, it is advisable to check with your General Practitioner 4-6 weeks before departure. Local Currency The Rwandan Franc is the legal currency in Rwanda. In some hotels and restaurants, US dollars and Euros may be accepted but change will be given in Rwandan Francs. Daily exchange rates are available on the National Bank of Rwanda website, http://www.bnr.rw/, which is updated on a daily basis. Most hotels in Kigali do offer bureau de change/forex bureaux services although it is most recommended using Private bureau de change as they offer better rates. Such services are available in most city centres in Kigali. Time Zone The time zone in Rwanda is GMT + 2 hours throughout the year. Weather and Climate In the heart of Africa, fractionally south of the equator, Rwanda's relatively high altitude provides it with a remarkably pleasant tropical highland climate, albeit with plenty of rain. Temperatures vary considerably between locations depending on their altitude, but very little from month to month in the same place. In the capital, Kigali, the average daily temperature is about 21°C. Rwanda's long rainy season lasts from about March to May, Page 3 of 11 when the rain is heavy and persistent. Then from June to mid-September is the long dry season; this is generally the best time to visit if you have the choice. October to December is a shorter rainy season and it's followed by a short dry season from January to February. Further information on Kigali for visitors If you have the opportunity during your stay in Kigali, you may wish to explore some of the many things that the city has to offer. The website of the Rwandan Development Board provides further information on what there is to see and do: http://www.rdb.rw/rdb/tourism-and-conservation.html The city of Kigali has been defined as one of the safest growing cities in Africa and one of the 10 top cities of Africa, with a good standard of living (Jeune Afrique Magazine, September 2013): See visit the Jeune Afrique website for further information. IV. ACCOMMODATION Transport from the airport Most hotels offer shuttle bus services from the airport to the hotel or any other destination upon request. Taxis from the Airport to anywhere in Kigali are readily available when you exit the airport. For car rental services please refer to the attached document containing contacts of various transport companies. V. ACCREDITATION Participants must be accredited and be in possession of their identification badges. Participants will receive their badges at the registration desk upon arrival at the Conference. This badge will grant the participant access for the full duration of the forum. Photographic identification will be required in order to receive the badge. Please note that access to the meeting room will be restricted to those wearing their identification badges. Lost or stolen badges should be reported to Ms. Lucy Shedden and however we kindly ask for participants to be vigilant so as to avoid such situations. VI. DOCUMENTATION The detailed agenda and relevant background will be made available to all confirmed participants in advance of the meeting and will be posted on the OECD website (www.oecd.or/daf/inv/mne mining.htm). Copies of the documentation will also be accessible in the meeting room. Any participants who have additional documentation that they would like to be made available in the meeting room or circulated amongst attendees are encouraged to communicate such requests to the OECD Secretariat in advance of the meeting. This is particularly applicable for participants who will be speaking at the event. Page 4 of 11 VII. WORKING LANGUAGES The official working languages of the forum are English and French. Interpretation to and from both languages will be available throughout the course of the forum. Kinyarwanda, English and French are the official languages of Rwanda. VIII. VISITS TO MINING RELATED FACILITIES Visit to mining facilities in Rwanda (nearby mine sites, processing facilities in Kigali and relevant government services) will be integrated in the program. 1. Mine sites to visit No. Mine Name Type of Location Approximate Maximum mineral distance from people to be the City of Kigali hosted 1 Rutongo Mines Tin ore Rulindo District 32 Km 80 (Central Rwanda) 2 WMP Tin ore Kayonza District 85 Km 30 (Rwinkwavu) (Eastern Rwanda) 3 WMP (Gifurwe) Tungsten ore Burera (Northern 65 Km 30 Province) 4 CODEMIBU Tungsten ore Nyarugenge District 30 Km 15 (Central Rwanda) 5 Tantalum ore Rwamagana District 40 Km 15 H&B Mining (Central Rwanda) 6 Tantalum ore Rwamagana District 40 Km 15 HABATU Mining (Central Rwanda) 7 Tungsten ore Kayonza District 90 Km 40 RAP Kirimbari (Eastern Rwanda) Total 225 Page 5 of 11 2. Mineral processing sites to visit in the City of Kigali No. Name Type of Location & Distance from Maximum people mineral SERENA Hotel to be hosted 1 Mineral Supply Africa (MSA) 3Ts City of Kigali: 3 Km 30 2 FECOMIRWA 3Ts City of Kigali: 1 Km 10 3 TMT 3Ts City of Kigali: 3 Km 20 4 Phoenix Metal 3Ts City of Kigali: 9 Km 30 Total 90 Due to the close proximity, those who visit the above processing facilities can also visit Offices of Government and Partners implementing Mineral Traceability & Certification Regulations. 3. Offices of Government & Partners Implementing Mineral Traceability & Certification Regulations No. Name Location & Distance Maximum people from SERENA Hotel to be hosted 1 Mineral Traceability Office of Rwanda Natural City of Kigali: 1 Km 5 Resources Authority /Geology & Mine Department (RNRA/GMD) 2 Analytical Finger Print Laboratory (AFP) of City of Kigali: 1 Km 5 RNRA/GMD 3 ICGLR Mineral Export Certification Unit of City of Kigali: 8 Km 5 RNRA/GMD 4 Office of ITRI Tin Supply Chain Initiatives (iTSCi) City of Kigali: 4 Km 5 Total 20 Note: It is important for participants to specify one place (mine site or processing site) which they would be most interested in visiting during their participation at the Multi- stakeholder Forum. If you choose to visit a mine, we strongly advise that you bring a rain coat and wear appropriate footwear, as it will be a rainy season in Rwanda. Page 6 of 11 IX. CONTACTS Ms. Lucy Shedden Tel: +33 1 45 24 79 14 Fax: +33 1 44 30 61 35 E-mail: [email protected] Mr. Michel MAKUZA Tel : 0782276167 E-mail : [email protected] Dr.
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