INFORMATION NOTE FOR PARTICIPANTS

SIXTH MEETING OF ICGLR-OECD-UN GoE JOINT FORUM ON RESPONSIBLE MINERAL SUPPLY CHAINS

Kigali, , 13th - 15th November 2013

Organised by the Organisation for Economic Co-operation and Development (OECD), the International Conference on the Great Lakes Region (ICGLR) and the United Nations Group of Experts on the DRC (UN GoE)

Venue: The Serena Hotel, Rwanda

Page 1 of 11 I. VENUE

The Serena Hotel, Kigali, Rwanda. Boulevard De La Revolution Kigali 250, Rwanda

The hotel is situated in central Kigali, only 10 km from Kigali International Airport. Tel: +250 788 184500 Tel: +250 252 597100 Fax: +250 252 597101 Email: [email protected] Website: http://www.serenahotels.com/serenakigali/

Direct flights to Kigali are available through the following airline companies: Rwandair Express (flying from Entebbe, Johannesburg, Nairobi, Accra, Brazzaville-Congo, Bujumbura, Dar-es-Salaam, Dubai, Juba, Lagos, Libreville, Mwanza, and Kilimanjaro); Brussels SN (from Brussels); Kenya Airways (flying from Nairobi); Ethiopian Airlines (from Addis Ababa); Air Tanzanian (from Dar es Salaam); Air Burundi (from Bujumbura). Indirect flights are readily available for participants travelling from other countries.

Bus services are available that link Kigali to neighbouring countries: , Tanzania, Burundi and the Democratic Republic of Congo.

II. REGISTRATION

Attendance at this event is by invitation only.

Registration will be administered through an online portal or email [email protected]. To confirm your registration, please follow this link: online registration portal and fill in the necessary information as indicated on the screen. Once completed, you will receive an email confirming that your registration has been successful. Participants are encouraged to bring a copy of this confirmation as well as their letter of invitation to the first day of meetings in order to facilitate arrival procedures.

Alternatively, you can confirm your registration by completing the attached form and sending it via email to [email protected].

III. TRAVEL INFORMATION

Passports and Visas

All participants must hold a valid passport, valid for 6 months after the date of anticipated entry to Rwanda.

Page 2 of 11 Foreign Nationals wishing to obtain Rwandan Visas should submit their applications to Rwandan Diplomatic Missions of their Country of residence for processing. In any case, whether the Country of residences does not have a Rwandan Diplomatic Mission or Embassy, a visa can be requested online at the following link of Rwanda Directorate General for Immigration and Emigration: https://www.migration.gov.rw/online_visa. Citizens of any African nation may obtain a visa on arrival to Rwanda from any port of entry.

In view of the bilateral agreements, the Nationals of the following Countries may visit Rwanda without a visa for a period up to 90 days: USA, Germany, Tanzania, Democratic Republic of Congo (DRC), Uganda, Mauritius, South Africa, Kenya, Great Britain, Sweden, Singapore, Hong Kong and Burundi. The visitor’s visa should not be used for employment.

Health

For participants travelling to Rwanda from a foreign country, it is advisable to check that your vaccinations are up-to-date. Health advice can be obtained from the following website: http://wwwnc.cdc.gov/travel/destinations/traveler/none/rwanda

For any questions regarding vaccinations or health advice, it is advisable to check with your General Practitioner 4-6 weeks before departure.

Local Currency

The is the legal currency in Rwanda. In some hotels and restaurants, US dollars and Euros may be accepted but change will be given in Rwandan Francs. Daily exchange rates are available on the website, http://www.bnr.rw/, which is updated on a daily basis.

Most hotels in Kigali do offer bureau de change/forex bureaux services although it is most recommended using Private bureau de change as they offer better rates. Such services are available in most city centres in Kigali.

Time Zone

The time zone in Rwanda is GMT + 2 hours throughout the year.

Weather and Climate

In the heart of Africa, fractionally south of the equator, Rwanda's relatively high altitude provides it with a remarkably pleasant tropical highland climate, albeit with plenty of rain. Temperatures vary considerably between locations depending on their altitude, but very little from month to month in the same place. In the capital, Kigali, the average daily temperature is about 21°C. Rwanda's long rainy season lasts from about March to May,

Page 3 of 11 when the rain is heavy and persistent. Then from June to mid-September is the long dry season; this is generally the best time to visit if you have the choice. October to December is a shorter rainy season and it's followed by a short dry season from January to February.

Further information on Kigali for visitors

If you have the opportunity during your stay in Kigali, you may wish to explore some of the many things that the city has to offer. The website of the Rwandan Development Board provides further information on what there is to see and do: http://www.rdb.rw/rdb/tourism-and-conservation.html

The city of Kigali has been defined as one of the safest growing cities in Africa and one of the 10 top cities of Africa, with a good standard of living (Jeune Afrique Magazine, September 2013): See visit the Jeune Afrique website for further information.

IV. ACCOMMODATION

Transport from the airport

Most hotels offer shuttle bus services from the airport to the hotel or any other destination upon request. Taxis from the Airport to anywhere in Kigali are readily available when you exit the airport. For car rental services please refer to the attached document containing contacts of various transport companies.

V. ACCREDITATION

Participants must be accredited and be in possession of their identification badges. Participants will receive their badges at the registration desk upon arrival at the Conference. This badge will grant the participant access for the full duration of the forum. Photographic identification will be required in order to receive the badge. Please note that access to the meeting room will be restricted to those wearing their identification badges. Lost or stolen badges should be reported to Ms. Lucy Shedden and however we kindly ask for participants to be vigilant so as to avoid such situations.

VI. DOCUMENTATION

The detailed agenda and relevant background will be made available to all confirmed participants in advance of the meeting and will be posted on the OECD website (www.oecd.or/daf/inv/mne mining.htm). Copies of the documentation will also be accessible in the meeting room. Any participants who have additional documentation that they would like to be made available in the meeting room or circulated amongst attendees are encouraged to communicate such requests to the OECD Secretariat in advance of the meeting. This is particularly applicable for participants who will be speaking at the event.

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VII. WORKING LANGUAGES

The official working languages of the forum are English and French. Interpretation to and from both languages will be available throughout the course of the forum.

Kinyarwanda, English and French are the official languages of Rwanda.

VIII. VISITS TO MINING RELATED FACILITIES

Visit to mining facilities in Rwanda (nearby mine sites, processing facilities in Kigali and relevant government services) will be integrated in the program.

1. Mine sites to visit

No. Mine Name Type of Location Approximate Maximum mineral distance from people to be the City of Kigali hosted 1 Rutongo Mines Tin ore 32 Km 80 (Central Rwanda) 2 WMP Tin ore Kayonza District 85 Km 30 (Rwinkwavu) (Eastern Rwanda) 3 WMP (Gifurwe) Tungsten ore Burera (Northern 65 Km 30 Province) 4 CODEMIBU Tungsten ore 30 Km 15 (Central Rwanda) 5 Tantalum ore 40 Km 15 H&B Mining (Central Rwanda) 6 Tantalum ore Rwamagana District 40 Km 15 HABATU Mining (Central Rwanda) 7 Tungsten ore Kayonza District 90 Km 40 RAP Kirimbari (Eastern Rwanda) Total 225

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2. Mineral processing sites to visit in the City of Kigali

No. Name Type of Location & Distance from Maximum people mineral SERENA Hotel to be hosted 1 Mineral Supply Africa (MSA) 3Ts City of Kigali: 3 Km 30 2 FECOMIRWA 3Ts City of Kigali: 1 Km 10 3 TMT 3Ts City of Kigali: 3 Km 20 4 Phoenix Metal 3Ts City of Kigali: 9 Km 30 Total 90 Due to the close proximity, those who visit the above processing facilities can also visit Offices of Government and Partners implementing Mineral Traceability & Certification Regulations.

3. Offices of Government & Partners Implementing Mineral Traceability & Certification Regulations

No. Name Location & Distance Maximum people from SERENA Hotel to be hosted 1 Mineral Traceability Office of Rwanda Natural City of Kigali: 1 Km 5 Resources Authority /Geology & Mine Department (RNRA/GMD) 2 Analytical Finger Print Laboratory (AFP) of City of Kigali: 1 Km 5 RNRA/GMD 3 ICGLR Mineral Export Certification Unit of City of Kigali: 8 Km 5 RNRA/GMD 4 Office of ITRI Tin Supply Chain Initiatives (iTSCi) City of Kigali: 4 Km 5 Total 20

Note: It is important for participants to specify one place (mine site or processing site) which they would be most interested in visiting during their participation at the Multi- stakeholder Forum. If you choose to visit a mine, we strongly advise that you bring a rain coat and wear appropriate footwear, as it will be a rainy season in Rwanda.

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IX. CONTACTS

Ms. Lucy Shedden Tel: +33 1 45 24 79 14 Fax: +33 1 44 30 61 35 E-mail: [email protected]

Mr. Michel MAKUZA Tel : 0782276167 E-mail : [email protected]

Dr. Michel Biryabarema Tel : 0788301482 E-mail : [email protected]

Mr. Simon Nibizi Tel: +257 77759496 E-mail: [email protected]

Page 7 of 11 Name of the Category of rooms Number of Rates (USD) Contacts website hotel rooms Kigali Serena Presidential suite 1 3155 +250 788200400 www.kigaliserenahotel.co.r Hotel Executive suites 6 387 +250 788200410 w Prime rooms 7 297 Junior suites 18 308 Superior rooms 37 290 Standard rooms 60 250 Total 148 Hotel Mille Standard room 41 215 +250 788192000 www.millecollines.net Collines Double room 63 230 +250 252576530 Junior suite 5 350 +250 788350002 Suite 3 540 Total 112 Standard room 90 195 +250 784040924 www.lemigohotel.com Junior suite 01 275 Executive suite 04 300 Presidential suite 01 2500 Total 96 Umubano Hotel Standard 75 120 +250 784040924 www.umubanohotel.rw Twin rooms 10 150 +250 788304212 Junior suite 10 170 Executive suite 05 210 Gorilla Golf Deluxe single& 37 200 +250 788200500 www.gorillashotels.com Nyarutarama standard double Twin rooms 22 225 +250 788174000 Deluxe room double 23 225 Executive suite 02 300 Presidential suite 01 1500 La Palisse Club Single 15 +250 788305505 www.lapalissehotel.com Double /twin 47

Page 8 of 11 Executive suite 7 +250 788385505 Suites 2 Total 71 Name of the Category of rooms Number of Rates (USD) Contacts website hotel rooms Alpha Palace Single /Double 34 +250788304947 Suite 02 +250788535981 Total 36 +25025258298 Stipp Hotel Single 11 140 +250 788304335 www.stippad.co.rw Kigali Double 24 160 Mini suites 15 200 Total 50 Top Tower hotel Standard 25 120 +250 783675043 www.toptowerhotel.com Superior 08 140 +250252553100 Prestige 10 180 +250252592600 Suite 06 200 Total 49 Sports View Single rooms 18 100 +250 783900514 www.sportsviewrwandahot Hotel Twin rooms 18 120 +250783900516 el.com Double rooms 09 120 +250788300323 Suite 01 250 Total 46 Land Star Hotel Standard 24 100 +250 788303331 www.landstarhotel.com Twin rooms 08 130 +250788532327 Executive Suites 06 150 +250252583158 Total 36 Chez Lando Standard and double 20 60 +250 788385300 www.chezlando.com rooms +250252589804 Twin rooms 62 150 Total 82 Classic Hotel Standard rooms +250788307337 www.classichotelkigali.com

Page 9 of 11 VIP rooms +250788842150 Family rooms +250787554192 Executive suites +250252580590 Suite Total City Blue Club rooms 08 +250 787811111 Junior suites 05 +250 787822222 Signature Suites 02 Total 15

Name of the Category of rooms Number of Rates (USD) Contacts website hotel rooms Urban Boutique Standard rooms 11 +250 733517517 www.urbankigali.com Hotel Executive suites 6 Total 17 Beausejour Rooms +250 788307091 www.beausejourhotel.rw Hotel Total 34 +250 252580760 +250 252582527 Park View Rooms +250 788301244 www.parkviewcourtsrwanda.com Courts Hotel Total 26 +250 787262688 Country Inn Rooms +250 788301966 www.thecuontryinn-rw.com Total 26 +250 782500850 Golden Hills Rooms +250 788382554 www.goldenhillshotelrwanda.com Hotel Total 31

Highlands Rooms +250 788304588 www.gacurirohighlandapartsments.com Apartments Total 17 +250 788610088

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CAR RENTAL COMPANIES

• Rwanda Tourism and Travel Agency

Tel: (+250) 0788301528

• Classic Rwanda Tours

Tel: 0788350048; 0788309664; 0788383469

• Gorilland Company

Tel: 0788300344

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