Annual Report 2013–14 ii Australian ElectoralCommission Contact officer Feedback andenquiries AEC website address Web Printed by Produced by This report maycontainthenamesandimages ofAboriginalandTorres Strait Islander peoplenowdeceased. Accessible services should beattributedasAustralianElectoralCommissionAnnual Report2013–14. The AustralianElectoralCommissionasserts therightofrecognition asauthoroftheoriginalmaterial.Thereport licence, visithttp://creativecommons.org/licenses/by/3.0/au. The licenceforthisworkisundertheCreative CommonsAttribution 3.0AustraliaLicence.To viewacopyofthis © CommonwealthofAustralia2014 ISSN: 0814–4508

 annualreport.aec.gov.au/2014  V Assistant Commissioner Feedback onthisr  CanPrint CommunicationsPtyLtd Australian ElectoralCommission AEC through theNationalRelayService(NRS): Readers whoare deaforhaveahearingspeechimpairmentcancontactthe Email: [email protected] Fax: 02 6215 9999 Telephone: 02 6271 4411 Kingston ACT2604 PO Box6172 Parkes ACT2600 TerraceQueen Victoria West BlockOffices Australian ElectoralCommission www.aec.gov.au – – – – – – isit the TTY usersphone133 677andaskfor13 23 26 Internet relayInternet usersconnecttotheNRSandaskfor13 23 26 Speak andListenusersphone1300 555 727askfor13 23 26 AEC websitefortelephoneinterpreter services in18languages.

Annual Report 2013 eport iswelcomeandshouldbedirected tothecontactofficer. , Education&CommunicationsBranch –14 LETTER OFTRANSMITTAL Letter of transmittal iii iv Tools toassistreaders ABOUT THISREPORT Australian ElectoralCommission and outcomesfortheyear. Case studiesthroughout the report highlightdetailsofparticulardevelopments,activities glossary andindex. 6. Appendixesandreferences –Supportingfigures, tables andinformationincludinga financial statements. and contractmanagement,financialperformancefor2013–14,includingaudited 5. Managingresources andassets–TheAECworkforce, information technology, asset accountability andgovernance. measures andexternal ofmanagement, andaccountability–Internal 4. Governance performance outcomesoverthree years. 3. Reportonperformance–Work andachievements foreachAECprogramme withkey 2. AbouttheAEC–Role,values,structure, programmes andoutcome. Acting ElectoralCommissioner, Tom Rogers. 1. Theyearinreview –Summaryofkeydevelopmentsandtrends, includingareview by There are sixsections: Requirements forAnnualReports. Act1999andtheDepartmentofPrimeMinisterCabinet the PublicService The report accords withtherequirements oftheCommonwealthElectoralAct1918, Statements 2013–14. programmes, deliverablesandkeyperformanceindicatorsinthePortfolioBudget students, teachers,andthemedia–aboutAEC’s performanceagainstitsoutcome, parties, interest groups,agencies, candidates,electoralauthorities, government 30 June 2014. ItinformsallAustralians–includingmembersofparliament,political This report describesAECactivitiesandservicesforthefinancialyearending Visit theAECwebsitetoviewthisreportVisit online.APDFversionisalsoavailable. list ofrequirements, cross‑references andaglossary. This publicationhasatableofcontents,listsfigures andtables,analphabeticalindex, a

Annual Report 2013 –14 GOVERNANCE ANDACCOUNTABILITY REPORT ONPERFORMANCE ABOUT THEAEC THE YEARINREVIEW ABOUT THISREPORT LETTER OFTRANSMITTAL TABLE OFCONTENTS Commissioner’s review EDUCATION ANDPUBLICAWARENESS EFFICIENT DELIVERY OFPOLLINGSERVICES ACTIVE ELECTORALROLLMANAGEMENT Outcome andprogrammes Legislation Leadership Office network Principles Values Functions ofkeyevents2013–14 Timeline External scrutiny External governance Internal Services forIndigenousAustralians Assisting Australianswithdiverseneeds Public awareness campaigns Education Overview Assistance tostate,territoryandoverseaselectoral authorities Support forAustralianworkplaces Transparency ofpoliticalfunding Maintaining theRegisterofPoliticalParties SERVICES ELECTION SUPPORT 2014 WesternAustralianSenateelection 2014 Griffith by‑election 2013 federalelection Election planning Overview ELECTION MANAGEMENT Electoral roll services Maintaining theelectoralroll Overview Role Overview Tools toassistreaders

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18 17 15 13 12 12 12 12 92 87 86 77 74 70 69 68 68 58 55 52 50 50 44 42 38 37 37 37 36 31 26 25 25 84 23 11

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6 2 IV III 1 v vi FIGURES CASE STUDIES APPENDIXES ANDREFERENCES MANAGING RESOURCES ANDASSETS Australian ElectoralCommission Overview INDEX GLOSSARY Appendix E:Enrolment activityandtransactions Appendix D:Otherrecipients ofroll information Appendix C:Rollinformationforregistered politicalparties Appendix B:Electoralroll informationformembersofparliamentandsenators NOTES TOTHEFINANCIALSTATEMENTS Administered schedules Statement bytheActingElectoralCommissionerandChiefFinanceOfficer Auditor’s report FINANCIAL STATEMENTS Financial performance Procurement andcontractualarrangements Assets management Environmental performance Investing inourpeople Figure 13: Types ofenrolment activity, 2007–08to2013–14 Figure 12: Enrolment activity, 2007–08 to2013–14 Figure 11: Staff profile byself‑identifiedcategory Figure 10: Vacancies advertised,2010to2014 Figure 9: Staff byage group at30 June 2014 Figure 8: Percentages offemaleandmalestaff, 2006–07to2013–14 Figure 7: Planning,operatingandreporting framework Figure 6: 2014WesternAustralianSenateelection–votetypes Figure 5: Enrolment formsreceived withinthree andsixmonthsofcitizenshipceremonies Figure 4: Youth (18–25‑year‑old) participation rate,2007to2014 Figure 3: Participationrateandenrolled population,24 November 2007to30 June 2014 Figure 2: Organisationchartandleadershipstructure at30 June 2014 Figure 1: Electoraldivisions A newapproach totraining Farewell totheNationalTally Room Making adifference attheNationalIndigenousYouth Parliament Going togreat lengthstodeliverthefranchise Western AustralianSenateelection A newrole todeliverreform: DivisionalMaterialsManagersatthe2014 Eight days,sixhundred thousandenrolments Delivering reform attheGriffith by‑election A taskforce forchange Glossary ofterms Abbreviations andacronyms Appendix I:Listofrequirements Appendix H:AECregular staff –classification,gender, location Appendix G:Advertisingandmarketresearch electoralbodies Appendix F:Assistingstate,territoryandlocalgovernment Appendix A:Resources

Annual Report 2013

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189 187 181 178 134 132 126 124 124 123 120 118 117 105 104 191 191 112 108 107 106 174 100 211 209 208 208 205 199 198 197 191

103 177 89 45 30 30 27 16 14 82 66 48 34 20 8 TABLES Table 44: Table 35: Table 33: Table 23: Table 17: Table 16: 2014WesternAustralian Senateelection–paymentsummary Table 15: Griffith by‑election–electionpaymentsummary Table 14: Table 13: 2013federalelection –finalelectionpaymentsummary Table 12: Financialdisclosure returnslodgedandpublishedforprevious financialyears Table 11: 2014WesternAustralianSenateelection–typesofvotescounted Table 10: 2014WesternAustralianSenateelectiontimeline Table 9: 2014Griffith by‑election–typesofvotescounted Table 8: Griffith by‑electiontimeline Table 7: Proportion ofpostalvotescountedforthelastthree federalelections Table 6: 2013federalelection–typesofvotescounted Table 5: Senatenominationsbystateandterritory Table 4: HouseofRepresentatives nominationsbystateandterritory Table 3: 2013federalelectiontimeline Table 2: Electoralroll andestimatedparticipationrateat30 June 2014 Table 1: Table 45: Table 42: AECresources electoralbodies,2013–14 toassiststate,territoryandlocalgovernment Table 41: Enrolment QualityAssuranceProgramme results for2013–14 Table 40: Top 10sources ofenrolment, 16–17‑year‑olds Table 39: Top 10sources ofenrolment, 18–25‑year‑olds Table 38: Top 10sources ofenrolment, allages Table 37: Enrolment activitybyjurisdiction,2013–14 Table 36: Types ofenrolment activity, 2007–08to2013–14 Table 34: Medicalandelectoralresearchers provided withroll extracts, July 2013–June 2014 Table 32: Partiesprovided withelectoralroll extracts,July 2013–June 2014 Table 31: Recipientsofelectoral roll extracts,July 2013–June 2014 Table 30: Expensesand resources forOutcome1 Table 29: AgencyResource Statement,2013–14 Table 28: Consultancycontracts tothevalueof$10 000ormore during2013–14 Table 27: NewAEC‑managed compensationandnon‑compensationinjuries Table 26: Workplace healthandsafetysummary Table 24: AECEnterprise Agreement 2011–2014– salaryrangesbyclassification,30 June 2014 Table 22: Intermittentorirregular staff byclassification Table 21: AECworkforce at30 June 2014 Table 20: Corporateand business planningdocuments Table 19: 2013federalelection –publicawareness campaignactivities Table 18: Rollextractsprovided forstateandterritory elections Table 43: Payments,$12 400ormore (GSTinclusive),foradvertisingandmarketresearch Table 25: Basesalarybands forstatutoryappointeesandseniorexecutivestaff, 30 June 2014 Legislative framework Senate votesmissingfrom the2013recount by classification,genderandlocation at30 June 2013and30 June 2014 financial purposes,July 2013–June 2014 by classification,genderandlocation at30 June 2013and30 June 2014 July 2013–June 2014 2010 and2013federalelections elections/ballots statistics–2013–14 Non‑ongoing staf Ongoing staf Pr Gover Polling of Industrial elections,pr Payments inlieuofelectionfundingentitlementsforW ovision ofelectoralroll informationtoorganisationsverifyingidentityfor nment departmentsandagencieswhoreceived electoralextracts, ficials andAECemployeeswhoidentifiedasIndigenousatthe f employed,includingstaff onhigherdutiesarrangements, f employed,includingstaff onhigherdutiesarrangements,

otected actionballotsandfee‑for‑service

estern Australian estern

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202 199 198 196 195 194 193 192 192 190 190 189 187 181 180 179 121 116 116 114 112 107 106 112 197 55 55 54 52 45 45 43 43 40 39 39 39 39 27 17 90 71 59 57 55 vii viii Australian ElectoralCommission

Annual Report 2013 –14 One The year in review 2 COMMISSIONER’S REVIEW Australian ElectoralCommission 1 all 32 recommendations. Electoral Commissionconsidered theKeeltyReportbefore itspublicrelease andaccepted management, processes, ballotpapersecurityandculture. Thethree‑person Australian 32 recommendations forreform oftheAEC’s logisticsmanagement,contract movement andstorageofSenateballotpapersinWesternAustralia. He made Mr Keeltyfoundsignificantfailures inanumberofprocedures forthesecure handling, was publiclyreleased on6 December 2013 andisavailableontheAECwebsite. papers. MrKeelty’s report,intothe2013WA Inquiry SenateElection(theKeeltyReport), Mr Mick KeeltyAOtoconductaninquiryintothecircumstances ofthemissingballot On 5 November 2013,thethree‑person AustralianElectoralCommissionappointed Peter Kramer, bothresigned inacknowledgementoftheseriousnessthesematters. Commissioner EdKillesteynandtheAustralianElectoralOfficer forAustralia, Western the partiesandallthoseaffected bythelossofballotpapers.Inearly2014,Electoral The AEChasunreservedly apologisedtothevotersinWesternAustralia,candidates, and markedadifficult period fortheAEC–mostdifficult inourhistory. was heldinApril 2014.Thesewere unprecedented eventsinAustralianelectoralhistory the 2013Senateelectionresult forWesternAustraliaandordered afresh election,which Thecourtsubsequentlydeclaredthe AECtopetitionCourtofDisputedReturns. void The lossofballotpapers,inthecontextclosemarginsatkeystagescount,led federal election. ballot papersduringtherecount ofSenatevotesinWesternAustraliafollowingthe2013 doubt,however,Without thepivotaleventforAECin2013–14waslossof1 370 democracy athomeandabroad. partners across theAsia‑Pacific. Alloftheseactivitieshelpsupportthehealth

These eventsar Performance –Programme andAccountability–Judicialscrutiny. 1.2ElectionManagement, andGovernance to candidates and parties, state and territory governments and international andinternational to candidatesandparties,stateterritorygovernments applications. We havealso provided abroad rangeofelectoralsupportservices trialling newtechnologysuchaselectronic certifiedlistsandonlinepostalvote fulfil theirelectoralobligations. We havedelivered multiple elections,successfully We have delivered educationandcommunicationcampaigns tohelpAustralians In theseterms,2013–14hasbeenayearofmixedoutcomesfortheAEC. at theheartofallelectoralservices. in electoralmattersandconfidenttheprocess. Thatiswhyintegrity accurate andtransparent electoraloutcomes,andacommunitythatiseducated achieved whenanumberofimportantelementscometogether:impartial,legal, The principleofintegrityisfundamentaltoasuccessfuldemocracyand e furtherdocumentedinthisreport inTheYear ofkeyevents2013–14,Reporton inReview–Timeline 1

Annual Report 2013 –14 A renewed focusonintegrity AEC reform election servicesandultimately ofelectionoutcomes. multiple votingbutsuchinvestigations are vitaltoensuring thequalityandintegrityofall investigation. Thisisthelargestnumberofreferrals theAEChasevermadetoAFP for AEC subsequentlyreferred 7 743casestotheAustralianFederalPolice(AFP)forfurther of thesecasesproved tobetheresult ofofficial error orgenuinevotererror, 18 770 voterswhohadmultiplemarksagainsttheirnameon thecertifiedlist.Themajority election. Forexample,afterthe2013federalelection,AEC sentenquirylettersto such asinstancesofapparent non‑votingandmultiplevotingare investigatedaftereach To achievethis,thisyeartheAECreviewed itsapproach tothewaythatirregularities only exercises thatentitlementonce. confident thatthepersonvotingalongsidetheminapolling place isentitledtovoteand processes isavitalpartofensuringthatvoterscanbeconfidentinelectionoutcomes and A criticalfocusofAECreform isthebroad issueofintegrity. Theintegrity ofallelectoral branch, tooverseeanddrivethereform ofourstandard operatingpoliciesandprocedures. ongoing operations.KIThasnowtransitionedintoaReformTeam, intheAEC’s Elections and riskmanagement–allare beingreviewed withthegoalofembeddingreform intoour aspects ofourprogramme andservices.Rolladministration,electiondelivery, governance reform. TheAEChasalso embarked onmuchbroader reform thatencompasses all Implementing therecommendations oftheKeeltyReportisjustbeginningAEC outcomes inwhichallAustralianscanhaveconfidence. to deliverprofessional, impartial andtransparent electoralservicesthatdeliverelection nationally toensure that,no matterwhenthenextfederalelectionoccurs,wewillbeready Following acloseandextensiveevaluation,theAECisnowimplementingthesereforms Queensland DivisionofGriffith andthefresh AustralianSenateelection. Western were implementedattwo federal parliamentaryelectionsheldin2014:aby‑electionthe oversight ofmaterialsmanagementduringanelection.Thesechangesandotherreforms and introduction ofthenew role ofDivisionalMaterialsManagertoprovide end‑to‑end labelling requirements, enhancedsecurityinallpremises where ballotpapersare stored, KIT hasoverseenchangessuchasnewtrainingmaterials,ballotpaperpackagingand to ensure theseprinciples are enactedandpermanentlyembeddedintoAECoperations. Taskforce (KIT)–theAECthenconsidered allofthepracticaloperationalreforms needed Led byagroup ofexperiencedoperationalstaff –known astheKeeltyImplementation ensure theyreflect thevalueweplaceonintegrity ofeachvote. any actionrelating toballotpapers,andbybroader implication allourelectionservices,to in allAECoffices. Theseprinciples remind staff oftheimmutablevaluesthatmustguide We alsodevelopedandcommunicated‘ballotpaperprinciples’,whichare nowdisplayed began bymappingthelifecycleofballotpapertoidentifyandassessallpointsrisk. our policiesandprocesses. Ourearliestinitiativesfocusedonballotpapersecurity. We In December 2013,theAECembarkedonafundamentalandfar‑reaching overhaulof 2

As at2 September 2014,10 972multiple marks hadbeenconfirmedasther of theelectoralprocess. admitted tovotingmore thanonce,withthevastmajoritybeingelderly, havingpoorliteracyand/oralowcomprehension name beingmarkedoff theroll whenvoterswithsimilarnamescasttheirvote.Oftheremaining cases,2 012voters esult ofofficial error, forexamplethewrong The year inreview 2 butthe

3 4 The broader programme ofelectoraladministration Australian ElectoralCommission 2 1 ahead; rather, itwillcomplementandstrengthen ourefforts. The AEC’s reform workwillnotdetractfrom deliveryofthisbroad programme intheyear ƒ ƒ ƒ ƒ ƒ ƒ highlights include: In 2013–14,theAECdelivered afullrangeofactivitiesacross allthree outcomes. Afew democratic rightsandresponsibilities. community onelectoralmatterssothatallAustraliancitizenscaneffectively exercise their and credible electionsbased ontheprincipleof‘oneperson,onevote’,andeducating Commonwealth ElectoralAct1918,are ensuringahigh‑integrity electoralroll, deliveringfair programme forwhichitis funded. TheAEC’s primaryoutcomes,grounded inthe While implementingthesereforms, theAEChasalsocontinuedtodeliverbroader and accuracy. assurance thatourmanagementoftheelectoralroll meetsthehigheststandards ofquality reviewing thesemeasures andourenrolment programme overalltoprovide evengreater already inplacetoensure enrolments are verifiedandcorrect. Intheyearahead,wewillbe example. TheAECworkstomaintainroll integrityandwehaveanumberofstrategies electoraladministration.Ourapproachof modern toroll managementprovides auseful processes, notjustthoseimplementedduringelections,reflect thehigheststandards The AEChasalsoestablishedanElectoralIntegrityUnittoensure allcurrent AEC ƒ ƒ ƒ

ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ The closeofr Commonwealth Electoral Act1918,PricewaterhouseCoopers. Available ontheAECwebsite . ced 2012, R McLeod More informationisprovided inReportonperformance–Programme 1.1ElectoralRollManagement. electoral rollelections servicestosupport state,territoryandlocalgovernment early commencementofthenextphaseelectionpreparation. performance andimproved servicedelivery the largestreview ofstaffanddevelopmentinrecent learning AEChistorytodrivehigh intotheconductof2013 federalelectionandmattersrelatedthereto its Enquiry submissions andassistancetotheJointStandingCommittee onElectoralMattersfor of democracyacross theregion number ofPacificIslandnationstosupportelectiondelivery, andthehealth governance programmes inIndonesia, Nepal,Timor‑Leste, PapuaNewGuinea,Bhutananda delivery ofDepartmentForeign Affairs andTrade fundedelectoral support of voterandinformationservicestothepublicduring2013federalelection departmentsandagenciestoprovidepartnerships withothergovernment awiderange successful deliveryofthelargestevercloserolls McLeod Report financial disclosure servicesandcontinueimplementing recommendations inthe2012 creating adedicatedFunding andDisclosure branchtodeliverhigh‑qualityfundingand of voterinformationofficers toassistvoterswithlowlevelsofEnglishproficiency support andeducationservicestohelpvoterscastaformalvote,includingtheintroduction Australians oftheirresponsibility toenrol andvote comprehensive communication andpublicrelations programmes toremind eligible olls isthedeadlineforeligiblepeopletoenrol orupdatetheirenrolment detailsbefore afederalelection. Review oftheAustralianElectoralCommission’s disclosure compliancefunctionunderPartXXofthe 2

Annual Report 2013 –14 1 atthe2013federalelectionand

Looking ahead Financial performanceandresource management The nextphaseofmodernisation Acting ElectoralCommissioner Tom Rogers election services. goal wehavesetforourselvesonbehalfoftheAustraliancommunity, for whomwedeliver more synonymouswiththehigheststandards ofelectoralintegrityandquality. Thisisthe dedicated todeliveringreform andensuringthatournamereputation becomesonce this yearandItakeheartfrom theknowledgethatacross theorganisationAECstaff are There isstillsignificantworkaheadfortheAEC. We havemadesomegoodprogress funding andresources. referendums tothehigheststandards willbereliant ontheAEChavingappropriate to consolidatecashreserves. Thesuccessfuldeliveryoffuture federalelectionsand implemented measures to reduce expensesandthesewillcontinuein2014–15order investment andgreater than expectedcostsforthe2013federalelection.We havealready to $13.3 millionduemainlyanincrease indepreciation andamortisationcostsfrom in2014–15.Excludingthisrevenue,to Government overspendinotherareas amounted 2013 referendum whichdidnotproceed onlocalgovernment andwhichwillbereturned This includes$24.3 millionofappropriation revenue fortheconductofproposed in 2013–14theAECrecorded anoperatingsurplusof$11.0 millionincludingdepreciation. will require theAECtocontinueidentifyefficiencies andproductivity savings. Delivery ofreform, aswell as ourbroader programme andongoingelectionpreparations, future electionsaspartof ongoing modernisation. and positivefeedbackfrom voters.TheAECwillnowconsiderhowECLsmaybeusedat issued. Overall,theECLpilotwasextremely successfulintermsoftheefficiencies delivered Representative ballotpapers ondemand,andrecorded thatadeclarationvote hadbeen They provided real‑time updatestoacentralcopyofthecertifiedlist,printedHouse used amobilebroadband network tosearch forandmarkavoter’s nameoff theroll. certified lists(ECLs)invariousvotinglocationsacross Australia.ECLlaptopdevices A successfulinnovationtrialledatthe2013federalelectionwasapilotofelectronic reform andrenew ourcommitmenttoqualityoutcomes inallaspectsofouroperations. quality assuranceandintegritymeasures –exactlythefocusweneedthemtohaveas and othercosts.Significantly, theseinitiativesallowAECstaff tofocusmore intentlyon such asfastertransactionprocessing, improved accuracy andareduction inpaperusage a rangeofbenefits:improved servicestovoters,businessandenvironmental efficiencies hasbeenacoreModernisation strategicthemeforseveralyearsandhasalready delivered ofourservices. strategic planningandmodernisation The AEC’s commitmenttointegrityandreform isalsobeingreflected inenhancementsto The year inreview

5 6 reform initiativesin2013–14. This timelineoutlinesthechronology ofkeyelectiondates,criticaleventsandAEC TIMELINE OFKEYEVENTS2013–14 15 November 8 November 5 November 4 November 2 November 31 October 17 October 10 October 4 October 3 October 2 October 7 September 17 August 16 August 15 August 12 August 5 August 4 August 2013 Australian ElectoralCommission election bedeclared void. The petitionseeksanorder from thatthe2013WA theCourtofDisputedReturns Senate 2013 WA Senateelection. inrespectCommissioner tolodgeapetitionwiththeCourtofDisputedReturns ofthe The fullthree‑person AustralianElectoralCommissionauthorisesthe its website. The AECpublishesthevotingpreference informationrecorded forthemissingvoteson ballot papers. Mr MickKeeltyAOcommenceshisinquiryintothecircumstances surrounding thelossof preferences, isdeclared. The WesternAustralianSenateelectionresult, basedonthe2 Novemberdistributionof ballot papers. distribution ofWesternAustralianSenatepreferences isconductedwithoutthemissing Having exhaustedalloptionsforotherwiseresolving theresult oftheelection, an independentinvestigation. Australian FederalPoliceCommissionerMrMickKeeltyAOhasbeenengagedtoconduct The ElectoralCommissionerannouncesthatthevotesare missingandthatformer Divisions ofForrest andPearce. The ballotsconsistof120informalvotesand1 250formalabove‑the‑linecastinthe During therecount, itbecomesapparent that1 370ballotpapersare missing. Approximately 1.3millionballotpapersare toberecounted. was introduced in1984. The WesternAustralianSenaterecount commences–thefirstsinceabove‑the‑linevoting conduct arecount ofabove‑the‑lineandinformalSenateballotsonthebasisthat: The ElectoralCommissionerdirects theAustralianElectoralOfficer forAustraliato Western The formaldeclarationofsuccessfulWesternAustralianSenatecandidatesisdeferred. The ElectoralCommissionerreceives twoappealsforarecount. The AustralianElectoralOfficer forAustraliadeclinesthe Western recount requests. the fifthandsixthseatswouldhavebeendifferent. count where, hadthepositionoftwolowestcandidatesbeenreversed, theresults for The requests are basedonaclosemarginof14votesatonecriticalexclusionpointinthe The AECreceives twoseparaterequests forarecount ofWesternAustralianSenatevotes. Preferences are distributedfortheWesternAustralianSenateelection. Election day. Deadline forlodgementofGroup Voting is12pm. Tickets Declaration ofnominationstakesplaceat12pm. Candidate nominationscloseat12pm. their enrolment. The electoralroll closesat8pm–thisisthedeadlineforalleligiblevoterstoenrol orupdate Writs forthefederalelectionare issued. Federal electionisannouncedfor7 September 2013. the electorate’s confidence intheoutcome. margin leadsmetoconcludethatitisprudentconfirmthe result intheinterests of …the criticalityoftheparticularSenatecandidateexclusiontogetherwithsmall

Annual Report 2013 a –14 a. 8 January 6 January 2014 16 December 11 December 6 December 2 December 1 August 1 May 5 April 4 April 15 March 28 February 27 February 20 February 17 February 8 February

AEC 2013,AustralianElectoralCommissionstatement:SenaterecountinWestern AustraliaavailableontheAECwebsite. by‑election andmaintainthesecurityofballotpapersatalltimes.Measures include: KIT developsa‘folioofinterimmeasures’ designedtoensure theintegrityofGriffith for anelectionon8 February. A by‑electionfortheDivisionofGriffith inQueenslandisannouncedandthewritissued KIT beginsplanningandimplementingtherecommendations ofMrKeelty’s report. experienced operationalstaff andmanagersfrom across theAEC. The KeeltyImplementationTaskforce (KIT)isconvened.Thetaskforce ismadeupof accepts allrecommendations. The three‑person AustralianElectoralCommissionpubliclyreleases MrKeelty’s report and contract management,processes andprocedures, ballotpapersecurity, andculture. Mr Keeltymakes32recommendations forreform oftheAEC’s logisticsmanagement, or accuratelydeterminethefateofmissingballots. not onlyincreased theriskofballotpapersbeingmislaidbutalsomadeitdifficult todetect for thesecure handling,movementandstorageofWA Senateballotpapers.Thesefailures The report findsthere were significantfailures insomeofthe processes and procedures WA Senate Election,tothethree‑person AustralianElectoralCommission. Mr Keeltyconcludeshisinvestigationandprovides hisreport,intothe2013 Inquiry KIT isreconvened astheReformTeam locatedwithintheAEC’s ElectionsBranch. ofthewritfor2014WAReturn Senateelection. WA Senateelectionpollingday. implementation onpollingdayandduringcounting. to alldivisionsassesscompliancewithnewmeasures andsupportassiststaff with An extendedteamofAECstaff from across AustraliaarriveinWesternandtravel new ballotpapersecurityprocedures. AEC staff inTasmania, supportedbyKIT, assistwiththeTasmanian stateelectionfollowing held onSaturday 5 April. ofWesternAustraliaissues the writforafreshThe Governor WA Senateelectiontobe ƒ ƒ ƒ ƒ Measures include: of interimmeasures’ forthefresh WA Senateelectionisreleased. Following anevaluationofmeasures implementedfortheGriffith by‑electiona revised ‘folio to voidthe2013WA Senateelection. recount, includingapetitionfromissuesanorder theAEC,CourtofDisputedReturns After consideringanumberofpetitionsdisputingtheresult ofthe2013WA Senate Declaration ofresults forGriffith by‑election. Griffith by‑electionpollingday. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ new packagingmaterialstoimprove ballotpapersecurity. an adjustedjobprofile forthenew role ofDivisionalMaterialsManager four newpolicyandguidancedocumentsonballothandlingsecurity updated formstoassistwithrecording ballotpaperchainofcustody detailed guidanceonthepackagingandparcelling ofreturnedballotpapers. improved rubbishandwastemanagementpolicies improved chainofcustodydocumentationforballotpapers introduction ofanewrole ofDivisionalMaterialsManager ballot papersecure zones new ballotpaperprinciples The year inreview

7 8 the 2013WA Senateelection. recommendations madebyMr MickKeeltyAOinhisreportinto Inquiry Implementation Taskforce (KIT),andtheirtaskwastoimplementthe state office. It wasthefirstmeetingofnewlyappointedKeelty state andnationaloffice staff gathered attheAEC’sVictorian On 16 December 2013,across‑section ofexperiencedAECdivisional, ƒ ƒ ƒ ƒ ƒ new measures. Theseincluded: At theirsecondmeetinginthenewyear, KITworkedquicklytofinalisea number of this way, the‘folioofinterimmeasures’ wasborn. a listofpossiblesolutionsintheformproducts, policyideasandtrackingforms.In and identifiedpointsinthecyclethatposedriskstoballotsecurity. They thenmade The teamfirstdevelopedaprocess mapillustratingthelifecycleofballotpaper reforms andensure thequalityandeffectiveness ofanynewmeasures introduced. election inWesternAustralia,apracticalstep‑by‑stepplanwasrequired toprioritise looming by‑electionintheQueenslandDivisionofGriffith andapossiblefresh Senate had acceptedall32ofMrKeelty’s recommendations. Now, inthecontextofa Ten daysearlier, on6 December, thethree‑person AustralianElectoralCommission ƒ ƒ ƒ ƒ ƒ the newrole ofDivisionalMaterialsManager. new packaging labels,newpolicyandguidance documentsandajobprofile for a ‘folioofinterimmeasures’ fortheGriffith by‑election,comprisingnewforms, development oftamper‑evident labels the arrivalofby‑electionballot papers preparation ofsecure ballot paperstorageareas in theBrisbaneoffice intime for procedures manualsand trainingmaterialsforpollingofficials updated ballotpapersecurityandrelated informationinrevised election reinforce theimportanceofballotpapersecurity dissemination ofballotpaperprinciplesfordisplayinallAEC offices tovisually for change A taskforce Griffith by‑election The Griffith by-election was announced in January 2014. Once the proposed new measures were approved, KIT members travelled to Brisbane and met with the Queensland state management team and Griffith divisional staff. This was an opportunity to discuss the new measures, gather views and feedback and make further changes and improvements. Queensland staff fully embraced the proposals, suggested improvements and in some cases went above and beyond KIT requirements. The result was a more rigorous risk management approach to the handling and custody of ballot papers and a more transparent outcome for voters and stakeholders.

2014 Western Australian Senate election On 20 February 2014, three days after the declaration of results in Griffith, the Court of Disputed Returns declared the 2013 Western Australian Senate election void. KIT members had already travelled to Western Australia a number of times to brief state colleagues and these discussions led to an updated ‘folio of interim measures’ for the WA Senate election. This election posed a number of fresh challenges – not least being the logistical challenges of vast distances across Western Australia. To support local staff, KIT members and AEC officers from across Australia maintained an active presence – both in Perth and outlying divisions – throughout the election. Once again, local staff worked with KIT to implement the new measures, identify issues and suggest improvements. The return of the Western Australian Senate writ on 1 May 2014 and the safe arrival of all ballot papers at the AEC’s Perth warehouse, marked the conclusion of an election which had seen vast improvements in ballot paper security and tracking, material segregation and control, and a greater level of accountability and transparency across all AEC procedures.

Reform Team Following the Griffith and WA Senate elections, KIT embarked on a detailed evaluation of all new measures to ensure their scalability, practicality and affordability across all AEC offices in a federal election. On 1 August 2014, KIT became the Reform Team and was given a new long‑term home in the Elections Branch. The new team’s role is to work closely with key stakeholders and AEC staff throughout Australia to implement all 32 Keelty Report recommendations, as well as recommendations from other internal and external reviews. This ongoing reform programme seeks to ensure that the principles of quality, integrity and consistency are embedded and evident in all AEC operations. 10 Australian ElectoralCommission

Annual Report 2013 –14 Two About the AEC 12 Principles Values Functions Role Provisions) Act1984(ReferendumAct). Commonwealth ElectoralAct1918(ElectoralAct)andtheReferendum(Machinery authorityresponsibleforadministeringthe The AECisanindependentstatutory ABOUT THEAEC Australian ElectoralCommission ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ conducts federalelectionsandreferendums andmaintains theCommonwealthelectoralroll. The AEC’s role istodeliverthefranchise:anAustraliancitizen’s righttovote.TheAEC ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ service, accountable,respectful andethical.TheAECappliesthesevaluesby: The AECembracestheAustralianPublicServiceICAREvalues–impartial,committedto ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Support electoralredistributions Administer electionfunding,financialdisclosure andparty registration Assist withoverseaselectionsandreferendums Undertake electoralresearch Conduct publicawareness andeducationactivities Conduct ballotsforindustrialandcommercial organisations Manage federalelectionsandreferendums Maintain enrolments andthe electoralroll We neverknowinglymisleadanyone. We striveforexcellence. We acttoservetheAustralianpeopleandfederalparliament. We upholdthesanctityofballotpaperinallitsformsandattimes. respecting andlisteningtoclients,stakeholderseachother. being open,transparent and accountable respecting oneanother, toleratingdifference andbeingsensitivetospecialneeds respecting andupholdingthe law maintaining highstandards ofintegrityandethicalbehaviour andimpartiality conducting AECbusinesswithfairness

Annual Report 2013 –14 Divisional offices State offices National office Office network electoral divisions. stand alone,whileothersare colocatedinlargerworkunits.Figure 1showsAustralia’s manage theelectoralroll and carryoutpublicawareness activities.Somedivisionaloffices of theHouseRepresentatives. Divisionaloffices administertheconductofelections, There are 150electoraldivisionsinAustraliaandeachdivisionisrepresented byamember Divisional offices are responsible forelectoraladministrationwithineach division. during electionperiods,whenanAustralianElectoralOfficer fortheACTisappointed. Australian CapitalTerritory office ismanagedbytheNewSouth Wales statemanagerexcept State offices are locatedineachstatecapital.TheNorthern Territory office isinDarwin.The ƒ ƒ ƒ ƒ ƒ At 30 June 2014,ninebrancheswere locatedinthenationaloffice: ƒ ƒ ƒ The AEChasathree‑tier structure: ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Information Technology Funding andDisclosure Finance andBusinessServices Elections Education andCommunication divisional offices (singleoffices andcombinedlarger workunits). state andterritoryoffices a nationaloffice inCanberra ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Strategic Capability. Roll Management People Services Legal andCompliance About the AEC

13 14 Figure 1: Electoraldivisions Australian ElectoralCommission Western Australia South Australia Hasluck Fremantle Forrest Durack Curtin Cowan Canning Brand igaiSolomon TerritoryNorthern Lingiari Kingston Hindmarsh Grey Boothby Barker Adelaide Flinders Dunkley Deakin Corio Corangamite Chisholm Casey Calwell Bruce Bendigo Batman Ballarat Aston Victoria Tangney Swan Stirling Perth Pearce O’Connor Moore Wake eld Sturt Port Adelaide Mayo Makin La Trobe Lalor Kooyong Jagajaga Isaacs Indi Hotham Holt Higgins Gorton Goldstein Gippsland Gellibrand PERTH 15 2 11 Dawson Capricornia Brisbane Bowman Bonner Blair Wills Wannon Scullin Murray Menzies Melbourne Ports Melbourne Maribyrnong Mallee McMillan McEwen Tasmania Lyons Franklin Denison Braddon Bass

Annual Report 2013 DARWIN Forde Flynn Fisher Fairfax Fadden Dickson 37 5 ADELAIDE New SouthWales Fowler Farrer Eden-Monaro Dobell Cunningham Cowper Cook Chiey Charlton Calare Brad eld Blaxland Berowra Bennelong Barton Banks Queensland Leichhardt Kennedy Hinkler Herbert Groom Grif th –14 HOBART SYDNEY New England Newcastle Mitchell McMahon Macquarie Mackellar Macarthur Lyne Lindsay Kingsford Smith Hunter Hume Hughes Greenway Grayndler Gilmore BRISBANE MELBOURNE Moreton Moncrieff McPherson Maranoa Longman Lilley CANBERRA Fraser Canberra Territory Capital Australian Werriwa Wentworth Watson Warringah Throsby Sydney Shortland Robertson Riverina Richmond Reid Paterson Parramatta Parkes Page North Sydney Wright Wide Bay Ryan Rankin Petrie Oxley 30 48 2 Executive management Leadership Figure 2showstheAECorganisationchart andleadershipstructure asat30 June 2014. ƒ ƒ ƒ ƒ ƒ commissioners andtwostatemanagersare alsonationalprogramme managers: are responsible forelectoralactivitieswithintheirstateorterritory. Three assistant State managers,whoholdthestatutoryappointmentofAustralianElectoralOfficer, the ChiefLegalOfficer. first assistantcommissioners,sixtheChief FinanceOfficer and AEC. AssistingtheElectoralCommissionerare theDeputyElectoralCommissioner, two The ElectoralCommissionerisresponsible formanagementandstrategicleadershipofthe ƒ ƒ ƒ The current membersofthe commissionare: Australia. Theothermembersare theElectoralCommissionerandanon‑judicialmember. is headedbyachairperson,whomustbeanactiveorretired judgeoftheFederalCourt The AECismanagedbyathree‑person AustralianElectoralCommission.Thecommission ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ fee‑for‑service elections. StateManagerhasnationalprogrammeThe Victorian responsibility for industrial electionsandprotected actionballots. The NewSouthWales StateManagerhasnationalprogramme responsibility for programme responsibility forpublicawareness, informationandeducationprogrammes. The AssistantCommissioner, EducationandCommunicationbranch,has national for federalparliamentaryandTorres StraitRegionalAuthorityelections. The AssistantCommissioner, Electionsbranch,hasnationalprogramme responsibility responsibility forelectoralenrolment. The AssistantCommissioner, RollManagementbranch,hasnationalprogramme non‑judicial member–vacant. Mr Tom Rogers,ElectoralCommissioner(Acting) the HonPeterHeerey AM QC, Chairperson AEC ExecutiveManagementGroup 2013–14 About the AEC

15 16 Australian ElectoralCommission

Figure 2: Organisation chart and leadership structure at 30 June 2014

COMMISSION STATE/TERRITORY MANAGEMENT, Chairperson: Hon Peter Heerey AM QC AEO/STATE MANAGER Non-judicial member: vacant Name State/Territory No. divisions Electoral Commissioner a/g: Tom Rogers Doug Orr NSW 48 Australian Capital Territory* 2 Electoral Commissioner a/g Tom Rogers Jeff Pope Victoria 37 NATIONAL PROGRAM MANAGERS Robert Pugsley a/g Queensland 30 Elections: Marie Neilson Kathy Mitchell a/g Western Australia 15 Roll Management: Andrew Gately Claire Witham South Australia 11 Education and Communication a/g: Ian Gordon Sandra Riordan Tasmania 5 Industrial Elections: Doug Orr Deputy Electoral Commissioner a/g Nick Parsons a/g Northern Territory 2 Kevin Kitson Fee-For-Service Elections: Jeff Pope *The ACT has two divisions that are managed by the NSW State Manager.

Annual Report 2013 During election periods, an AEO for the ACT is appointed.

First Assistant Commissioner First Assistant Commissioner a/g Pablo Carpay Tim Courtney

Business Support Information Technology Branch Funding and Disclosure Branch Governance Lynn White Assistant Commissioner a/g Seema Srivastava Assistant Commissioner ICT Infrastructure Management Special Projects

–14 Registration and Disclosure Finance and Business Elections Branch Enterprise and IT Governance IT Solutions Compliance Services Branch Marie Neilson Assistant Commissioner IT Strategic Outcomes Rachel Harris Chief Finance Of cer Election Policy and Procedures Financial Management Election Services Delivery Property, Worplace Services and Security Voter Services Delivery People Services Branch Emma Deutrom Assistant Commissioner Fee-For-Service Elections Legal, Parliamentary and Recruitment Learning and Workforce Planning Roll Management Branch (national oversight) Procurement Branch Elections and HR Systems Andrew Gately Assistant Commissioner Jeff Pope Program Manager Employee Relations Paul Pirani Chief Legal Of cer National Roll Program Design and Analysis Legal Services Systems Design and Support Commercial Law and Procurement National Roll Program Delivery Education and Communications Branch Strategic Capability Branch Ian Gordon Assistant Commissioner a/g Gabrielle Paten Assistant Commissioner a/g Election and External Communication Industrial Elections Strategic Research and Analysis Education and Community Engagement Electoral Policy and Reform (national oversight) Enrolment and Internal Communication Portfolio Management Of ce Doug Orr Program Manager Indigenous Electoral Participation Program International Services Legislation Table 1: Legislativeframework the AEC’s businessprocesses, purpose,valuesandleadershipisshowninTable. 1 The ElectoralActrecognises theAECasanindependentagency. Thelegislationthatunderpins Representation Act1983 Provisions) Act1984 Referendum (Machinery Act1999 Public Service Privacy Act1988 Act 1982 Freedom ofInformation Accountability Act1997 Financial Managementand Organisations) Act2009 Fair Work (Registered Fair Work Act2009 Regulations 1940 Electoral andReferendum Act 1918 Commonwealth Electoral Islander Act2005 Aboriginal andTorres Strait Legislative instrument Set numbersforSenateelections Conduct federalreferendums leadership ofAECemployees Ensure theeffective andfairemployment,management Store, useanddisclosepersonalinformation Hold andrelease documents Manage publicmoneyandproperty Conduct industrialelections Conduct protected actionballots information Conduct federalelectionsandreferendums andprovide voter Determine representation entitlements(redistributions) financial disclosure ofpoliticalpartiesandothers returns Pay publicfundingtoelectioncandidatesandpartiespublish Register politicalparties matters thatrelate toAECfunctions Conduct andpromote research intoelectoralmattersandother Minister forForeign Affairs Provide electoralassistanceincasesapproved international bythe through informationandeducationprogrammes Promote publicawareness ofelectoralandparliamentarymatters Maintain andupdatetheCommonwealthelectoralroll Conduct federalelections Conduct Torres StraitRegionalAuthorityelections AEC function About the AEC

17 18 Programme 1.2ElectionManagementandSupportServices Programme 1.1ElectoralRollManagement andtargetededucationpublicawarenessprogrammes. services ofpolling through activeelectoralrollmanagement,efficientdelivery Maintain animpartialandindependentelectoralsystemforeligiblevoters Outcome andprogrammes Australian ElectoralCommission ƒ To dothistheAECdelivers: of electionservices,assistanceandadvice. Objective: Accesstoanimpartialandindependentelectoralsystem through theprovision ƒ ƒ To dothistheAECdelivers: redistributions through maintaininganaccurateandup‑to‑dateelectoralroll. Objective: Voter entitlementforAustraliansandsupportelectoralevents Programme 1.3EducationandCommunication. Programme 1.2ElectionManagementandSupportServices Programme 1.1ElectoralRollManagement Three programmes outlinedinthePortfolioBudgetStatements2013–14meetthisoutcome: The AEChasoneoutcome: ƒ ƒ ƒ ƒ ƒ ƒ ƒ services tosupporttheconductofafederalelectionorreferendum. Federal elections,by-electionsandreferendums: TheAECprovides products and advice tovotersinredistributed divisions. redistribution process andprovides updatedelectoralboundaryredistribution mapsand Support servicesforelectoralredistributions: TheAECprovides support forthe to encouragethemenrol andkeeptheirenrolment uptodate. Electoral roll management : TheAECmaintainsmultiplestreams ofcontactwithvoters and timelyreturnsinaccordance withtherequirements oftheElectoralAct. level. Itmaintainsproducts tohelppeoplemeetreporting obligationstolodgeaccurate in politicalfundingandexpenditure byparticipantsinthepoliticalprocess atthefederal Funding anddisclosure services:TheAECensures transparency andaccountability the ElectoralActandassistspeopleapplyingforpartyregistration. Party registrations: TheAECmaintainstheRegisterofPoliticalPartiesasrequired by

Annual Report 2013 –14 Key performanceresults Programme 1.3EducationandCommunication three years. of theAEC’s three programmes, includingkeyperformanceindicatorsandoutcomesover The 2013–14report onperformancewhichfollowsdescribesresults foreach ƒ ƒ ƒ To dothistheAECdelivers: electoral matters. Objective: InformedAustraliansthrough theprovision ofinformationserviceson ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ government electionswheregovernment requested bytherelevant electoralbody. standards. TheAECalsoassists withtheconductofstate,territoryandlocal organisations onafullcostrecovery basisinaccordance withtheAEC’s minimum Fee Indigenous ElectoralParticipationProgramme. audiences –inparticular, toAboriginalandTorres StraitIslanderpeoplesthrough the Community strategies:TheAECprovides educationandassistancetoarangeof line withcommunitypreferences foronlineservices. productsIt makesuseofcontemporarytechnologytodelivermodern andservicesin communication strategiestosupporttheconductoffederalelections andreferendums. Communication strategiesandservices:TheAECdeliverspublicawareness and agencies. non‑government and high‑quality civicseducationincollaborationwithothergovernment programmes andservices, includingonlinetechnology. TheAECalsodelivers Electoral education:TheAECprovides electoral educationthrough avarietyof foreign organisationsincases approved bytheMinisterforForeign Affairs. in mattersrelating toelections andreferendums toauthoritiesofforeign countriesorto Advice andassistanceinoverseaselections:TheAECprovides advice and assistance the AboriginalandTorres StraitIslanderAct2005. support theconductofTorres StraitRegionalAuthorityelections,conductedinlinewith Torres StraitRegionalAuthorityelections:TheAECdeliversproducts andservicesto Australia orders. protected actionballotsinaccordance withtheFairWork Act2009andFairWork (Registered Organisations)Act2009andeachorganisation’s rules.TheAECconducts transparent industrialelectionsinaccordance withthe requirements oftheFairWork Industrial electionsandprotected actionballots:TheAECconductstimelyand ‑ for ‑ service elections: TheAECdeliverselectionsandballotsforauthorities About the AEC

19 20 ballot papersatalltimes’,Karen said. matter whattheirrole, neededtounderstandthenewmeasures andensure thesecurityof communication betweenstaff, trainingmaterialswere alsoupdated.‘Everyoneinvolved, no critical thateveryonewaskept informedonadailybasis’,shesaid.Inadditiontoregular Communication waskey, Karen noted.‘Inthedynamicelectionenvironment itwas despatch ofballotpapers. strengthened ballotsecure zonesandnewformsprocedures tomanagethearrivaland of theGriffith teamaboutthechanges,whichincludedoverarching ballotpaperprinciples, Following themeeting,Karen andotherswho’dattendedscheduledtimetotalkthe rest papers andtheintegrityofelection.’ was allmanageable,commonsense,anddesignedto ensure thesecurityofballot the challengesofrunningelections’,Karen said.‘Nothingthattheypresented fazedus–it delivering theby‑electiononground andKITwhowere operationalpeople,familiarwith practices andprocedures. ‘Itwasgreat tobepartofanopendialoguebetweenthoseus At themeetingKITtalkedthrough theproposed changesandtheirimplicationsforelection time wouldwehave?Howdoit?’ ‘We were allwonderingwhatnewprocedures wouldweneedtoimplement?Howmuch OfficerDivisional Returning Karenwenttothemeetingwithlotsofquestions: Burnes for theirfirstmeetingwiththeKeeltyImplementation Taskforce (KIT)in January 2014. electiondaysetforSaturday 8 February,6 December 2013. With divisionalstaff prepared papers inWesternAustraliaandrelease oftheKeeltyReportjustonemonthearlier, on The Griffith by‑electionwas thefirstparliamentaryelectionsincelossofSenateballot the Griffithby‑election Delivering reformat dialogue andteamwork. vital andwouldrequire ongoingcommunication, were understood,supportedandfullyadoptedwas Senate Election(KeeltyReport).Ensuringthechanges intothe2013WAby MrMickKeeltyAO,Inquiry and implementrecommendations madeinthereport needed tomovequicklyupdateelectionprocedures announced inJanuary 2014,AECstaff inQueensland When theDivisionofGriffith by‑electionwas The by‑election was conducted under unprecedented scrutiny – evident during the Declaration of Nominations on Friday 17 January, which was attended by eight media crews, numerous candidates and a large number of AEC staff from the Queensland and national offices. In the end, Karen noted, the investment in communication, dialogue and ongoing support for staff paid off. ‘I had absolute confidence that all staff had been given clear and adequate instruction about the new procedures and that support was always available from KIT, our state management team and colleagues from all parts of the AEC.’ Karen also described how the benefits of the new approach became clear when staff began the process of accounting for ballot papers at the end of the by‑election following the Distribution of Preferences. ‘Our ballot paper reconciliation was easy thanks to clear information about ballot paper custody and transfer at every step of the process’, she said. ‘As the Divisional Returning Officer, I certainly felt very much in control of what was happening. All matters that we covered off were about a more rigorous approach to the handling and custody of ballot papers and it all translated into a higher level of control, better management of all election activities and better services to voters.’ 22 Australian ElectoralCommission

Annual Report 2013 –14 Three Report on performance 24 services andtargetededucationpublicawarenessprogrammes. services ofpolling through activeelectoralrollmanagement,efficientdelivery Maintain animpartialandindependentelectoralsystemforeligiblevoters three programmessetoutinthePortfolioBudgetStatements. This sectionreportsontheAEC’s performanceagainsttheagencyoutcomeand REPORT ONPERFORMANCE Australian ElectoralCommission Statements are thebasisforassessingachievementundereachprogramme. The specificdeliverablesandkeyperformanceindicatorsin the PortfolioBudget 2. 1. three programmes. There are three partstothe2013–14report onperformance,aligningwiththeAEC’s Programme 1.3 EducationandCommunication. Programme 1.2 ElectionManagementandSupportServices Programme 1.1 ElectoralRollManagement The AECadministersthree programmes todeliverthisoutcome: The AEChasoneagencyoutcome: 3.

commercial partners. elections;and assistance tostate,territoryandinternational a rangeofadditionalelectionservices,includingfundinganddisclosure; industrialand The secondpart,‘Electionsupportservices’,reports ontheAEC’s performanceinproviding federal parliamentaryelectionsin2013–14. part, ‘Electionmanagement’,reports ontheAEC’s performanceindeliveringthree Efficient deliveryofpoling services:Thissectionisdividedintotwoparts.Thefirst ensuring thateligibleAustraliansunderstandandfulfiltheirenrolment obligations. maintaining theintegrityoffederalelectoralroll, providing enrolment services and Active electoralroll management: Thissectionreports onthe AEC’s performancein Australians toexercise their democraticrightsandresponsibilities. delivering communication,educationandpublicawareness programmes tohelpeligible Education andpublicawareness: Thissectionreports onthe AEC’s performancein

Annual Report 2013 –14 Overview electoral redistributions. electionsandfairimpartial electoral rollalsosupportsstateandterritory legally obligedtoenrolvoteandkeeptheirenrolmentupdate.A high‑integrity electoral system.Enrolmentisthefirststeptovoting,andalleligibleAustraliansare An accurateandcompleteelectoralrollisvitaltotheintegrityofAustralia’s ACTIVE ELECTORAL ROLL MANAGEMENT through maintaininganaccurateandup‑to‑dateelectoralroll. Voter entitlementforAustraliansandsupportelectoralevents redistributions Programme 1.1ElectoralRollManagement targeted educationandpublicawareness programmes. active electoralroll management,efficient deliveryofpollingservicesand Maintain animpartialandindependentelectoralsystemforeligiblevotersthrough AEC OUTCOME AEC’s roll managementatthe2013federalelection. The chapterincludeskeyperformanceresults overthree yearsandacasestudyonthe ƒ ƒ ƒ ƒ 2013–14 performancehighlightsinclude: ƒ ƒ This chapterreports onthe AEC’s performancein: ƒ ƒ ƒ ƒ ƒ ƒ an increase intheenrolment participationrateof0.9 per cent. delivery ofthe2013federalelectioncloserolls enhanced onlineenrolment services strengthened enrolment businessprocesses andintegritymeasures authorities andpeoplewithspecialneedsorspecificcircumstances. providing roll servicesthatsupportelectoralredistributions, stateandterritoryelectoral managing theelectoralroll toensure itsintegrity, accuracyandcompleteness Report on performance

Active electoral roll management

25 26 Roll integrity Maintaining theelectoralroll Australian ElectoralCommission 2012–13, which was in turn asubstantialincrease2012–13, whichwasinturn onhistoricallevels. as showninFigure 12atAppendixE.Thisnumberissubstantiallyhigher thanthetotalin olment transactionsincludeallnew enrolments andall changestoenrolments, suchasupdating enrolled addresses, 1 Altogether, in2013–14,theAECprocessed more than3.5millionenrolment transactions, ƒ ƒ to driveimprovements that buildonexistingintegrityprotections. aspects oftheAEC’s programme designanddelivery, commencingwithroll management, In 2014theAECestablishedadedicatedElectoralIntegrityUnit.Theunitwillreview all contacting theperson;andreferring topriorenrolment applications. Department ofImmigrationandCitizenshiptheForeign Affairs; including confirmingenrolmentagencies,suchasthe detailswithothergovernment Where necessary, theAECundertakesadditionalcheckstoconfirmidentityandeligibility, ƒ ƒ to legislativerequirements. Thesechecksconfirm: information provided andensure thattheenrolment isprocessed accuratelyandaccording It appliesstandard procedures andpoliciestoeachenrolment toconfirmtheveracityof The AECaimstoidentifyandprevent integrityissuesbefore anenrolment isprocessed. processing, andmaintainingthesecurityofroll, are alsoimportantelementsofintegrity. only peoplewhoare eligibletovotehaveenrolled. The accuracyandqualityofenrolment electoral roll isonewhere namesandaddresses ontheroll are legitimateandcorrect, and Roll integrityiscentraltotheAEC’s managementoftheelectoralroll. Ahigh‑integrity integrity throughout thethree‑year federalelectioncycle. measures aspartofacontinuousroll updatephilosophy, whichaimstomaintainroll completeness ofthefederalelectoralroll. To achievethis,theAECemploysarangeof The AEC’s roll managementprogramme seekstoensure theintegrity, accuracyand processing targetwasnotmetbecause: The targetenrolment processing rateis99 per centwithinthree businessdays.The In 2013–14,theAECprocessed 84.4 per centofenrolments withinthree businessdays. results are showninTable at 41AppendixE. correctly –thesameresult as2012–13.DetailedEnrolment QualityAssurance Programme AEC enrolment processing. In2013–14,99.6 per centofenrolment formswere processed The Enrolment QualityAssurance Programme measures thecorrectness andtimelinessof Enrolment qualityassurance

ƒ ƒ ƒ ƒ Enr removing peoplefrom theroll andreinstating peopletotheroll. and electionday. legislative requirements prohibit changestotheroll betweenthecloseofroles deadline deadline forpeopletoenrol orupdatetheirenrolment detailsbefore anelection) simulation exercises inpreparation forthe2013federalelectioncloseofrolls (the at variouspointsduringtheyearenrolment formswere stockpiledforcloseofrolls the accuracyandvalidityofenrolment address. the identityandeligibilityofpersonenrolling

Annual Report 2013 –14 1

Enrolment participation 30 June 2014 Figure 3: Participationrate andenrolled population,24 November 2007to Table 2: Electoralroll andestimatedparticipationrateat30 June 2014 quarterly enrolment statistics ontheAECwebsite. More detaileddataonenrolment isatAppendixE.TheAECpublishesmonthlyand of theroll since2007. Australians whoare eligible toenrol. Figure 3showstheparticipationrateandgrowth Table 2showsthenumberofvotersenrolled at30 Juneandtheestimatednumberof enrolment growth. target of95 per cent.Theprimaryreason forthisgapisthatpopulationgrowth outstrips the long‑termtrend ofdecliningenrolment, theparticipation rateisstillbelowtheAEC’s rate –inparticular, the2013federalelection.Whilethesefigures represent achangein 1.2 millionat30 June 2014.Anumberoffactorscontributedtotheimproved participation number ofeligibleAustralianswhoare notenrolled – from 1.4millionat30 June 2013to 30 June 2013 to92.3 per centat30 June 2014.There wasacorresponding declineinthe In 2013–14,theparticipationrateincreased by0.9 per cent–from 91.4 per centat keep theirenrolment uptodate. maintaining multiplestreams ofcontactwitheligiblevoterstoencouragethemenrol and of eligibleAustralianvoterswhoare enrolled. TheAEC supportsroll completenessby The completenessoftheroll ismeasured bytheparticipation rate–thepercentage 14 858 784 enrolled Australians 86% 88% 90% 92% 94% 96%

24 Nov 07 ELECTION Electors enrolled (million) FEDERAL 13.6

30 Jun 08 Estimated eligible Estimated eligible 13.8 16 096 702 Australians 30 Jun 09 3913.9 13.9 Report on performance 30 Jun 10 enrolled (enrolment participationrate) Proportion ofeligibleAustralians Eligible Australiansenrolled 21 Aug 10 ELECTION FEDERAL 4114.1 14.1

30 Jun 11

Active electoral roll management 30 Jun 12 14.2 92.3%

30 Jun 13 14.5 Estimated ‘missing’from Target participation

7 Sep 13 ELECTION FEDERAL 14.7 the electoralroll

30 Jun 14 1 237 918 14.9

27 28 Australian ElectoralCommission e informationaboutthedirect enrolment andupdateprocess isavailableonthe 2 1 Programme 1.2–Election Support Services. state andterritoryelections.More informationisprovided underReportonPerformance The AECalsoconductedmore than70roll closesthroughout theyeartosupport local, with asubstantialproportion ofenrolments processed inNewSouthWales. Australian Senateelectiontheenrolment processing workloadwasshared across theAEC, strategies were appliedto manage themsuccessfully. Forexample,during2014Western election closeofroles but still presented peakworkloadperiodsforlocalstaff. A rangeof 2014 WesternAustralianSenateelection.Thesewere muchsmallerthanthefederal The AECalsosuccessfullymanagedthecloseofrolls fortheGriffith by‑electionandthe Close ofrolls –otherelections with 553 272atthe2010electionand196 449 4 August 2013 andtheenrolment deadlineof8pmon12 August 2013.Thiscompares 627 256 enrolment transactionsprocessed between theannouncementofelectionon is alwaysapeakworkloadperiodfortheAEC.The2013federalelectioncloseofrolls saw of rolls, thedeadlineforpeopletoenrol orupdatetheir enrolment detailsbefore anelection, AEC research showsthatfederalelectionsare thelargestdriversofenrolment. Theclose Close ofrolls –2013federalelection ƒ ƒ ƒ ƒ activities andstrategies,including: also contributedtotheimproved result. Continuousroll updateincorporatesavarietyof whereby theAECmaintainscontactwitheligiblevotersthroughout theelectoralcycle, year, itonlyaccountsforsomeofthatincrease. The‘continuousroll update’approach, While the2013federalelectionwasasignificantfactorin increase inenrolment forthe Continuous roll update provided inthecasestudy, ‘Eightdays,sixhundred thousandenrolments’. More informationontheAEC’s managementofthe2013federalelectioncloserolls is workload sharingtosupportlocalstaff andmaintainprocessing efficiency. be levelledacross geographically disperseddivisionaloffices. TheAECisincreasingly using processing workloadbetween divisionsandstates.Thisallowedtheelectionworkloadto In July 2013,theAECalsoimplementedenhancedcapabilitytoshare theenrolment processing loadteststhat simulated peakelectionworkloads. infrastructure. Theeffectiveness ofthesemeasures wasthenevaluatedthrough aseriesof and nationallytheAECimplementedimprovements toprocedures, ITsystemsand 2010 election.EachAECstateandterritoryoffice developedlocal resourcing plans successfully. Planningforthe2013federalcloseofrolls beganimmediatelyafterthe The AECinvestedsignificantplanningandpreparation intomanagingthisworkload

ƒ ƒ ƒ ƒ Mor at thatelectionandamajorAECcampaign overpr The significantlylowernumberforthe2007 federalcloseofr data received fromagencies. other government direct enrolment andupdate, whereby theAECupdates peoples’enrolment basedon or updatetheirenrolment providing convenientonlineoptionsforpeopletochecktheirenrolment statusandenrol Report onPerformanceProgramme 1.3–EducationandPublicAwareness) communication campaignssuchasthoseconductedforthe 2013federalelection(see direct mailtopeopleremind themtoenrol ortoupdatetheirenrolment details

Annual Report 2013 eceding monthstoenrol peoplebefore theelection. olls isduetotheshorterenrolment deadlinewhichapplied 1 atthe2007election. 2 –14 AEC’s website .

User ofAEConlineenrolment advancements arebeingusedsowell.’ you hadtopostaformyouroffice.Greatseethattechnological ‘What agreatsystem–somucheasierthanindaysgonebywhere interpreter serviceisalsoavailable. its websitethatprovides translatedinformationaboutenrolling andvoting.Atelephone For newcitizenswhospeakalanguageotherthanEnglish,the AEChasaserviceon forms received withinthree andsixmonthsofacitizenshipceremony. citizens enrol withinsixmonths.Figure 5showsthetrend inthenumbersofenrolment collected enrolment formsat1 405citizenshipceremonies. Ahighproportion ofnew also atargetfortheAEC’s enrolment efforts. In2013–14,AECofficers attendedand The othergroup ofpeoplewhoare newlyeligibletovoteinAustralia–newcitizensare New citizens the youthparticipationratesince2007. 76.3 per cent at30 June 2013to78.5 per cent30 June 2014.Figure 4 showstrends in These measures contributed toanincrease intheyouthparticipationratefrom Public Awareness. campaign isdiscussedindetailReportonPerformanceProgramme 1.3–Educationand and partnershipswithsportingassociations,workplacestertiaryinstitutions.The targeting eligibleyoungAustralians.Theseincludedoutreach through socialmedia the federalelection,AECconductedapre‑election enrolment campaignwithactivities levels ofenrolment thanthat ofthepopulationasawhole.In2013–14,inlead‑upto Youth enrolment isachallengefortheAEC–youngAustraliansaged18to25havelower Youth enrolment Australian citizens. those whoare newlyeligible toenrol:18andthosewhobecome thosewhoturn To ensure thatenrolment keeps pace withpopulationgrowth, theAECseekstoenrol Targeted enrolment programmes Online enrolment isavailablefrom theAECwebsite. and streamlined technologyare importanttomeeting publicexpectationsofgovernment. Feedback from usersofonlineenrolment hasbeenpositive, confirmingthatonlineservices compared with27 per centatthe2010election. during thefederalelectioncloseofrolls were through theAEC’s onlineenrolment service, online. Thisserviceproved popularwithvoters:atotalof85 per centallenrolments The 2013federalelectionwasthefirstatwhichvoterscouldsigntheirenrolment form Online enrolment Report on performance

Active electoral roll management

29 30 Australian ElectoralCommission Figure 5: Enrolment formsreceived withinthree andsixmonthsofcitizenshipceremonies Figure 4: Youth (18–25‑year‑old) participationrate,2007to2014 72% 74% 76% 78% 80% 82% 84% 89% 90% 91% 92% 93% 94% 95% 96% 2007–08 2007–08 Actual enrolment within3months 2008–09 2008–09 Actual participationrate

Target forenrolment within3months Annual Report 2013 2009–10 2009–10 2010–11 2010–11 Actual enrolment within6months Target participationrate –14 2011–12 2011–12 2012–13 2012–13 2013–14 2013–14 Electoral roll extracts Tailored enrolment options Electoral roll services Report onPerformanceProgramme 1.2–ElectionSupportServices. More informationonassistancetostateandterritoryelectoralauthoritiesisprovided under elections. extracts andsupported79state,territorylocalgovernment and territoryelections.In2013–14theAECprovided statesandterritorieswith745 roll arrangements andprovides themwithinformationfrom theroll, calledroll extracts,forstate The AECmaintainstheroll onbehalfofthestatesandterritoriesunderjointroll State andterritoryelectoralauthorities In 2013–14, theAECprovided 3 546electoralroll extracts,20fewerthanin2012–13. researchers –forauthorisedpurposes. agenciesandmedical such asparliamentarians,statesandterritories,othergovernment The AECprovides extracts ofinformationfrom theelectoralroll toarangeofgroups – reapply forsilentstatuseach timetheymove. This changeisanimportantprotection forsilentelectorswhoare nolongerrequired to move intoanewelectoraldivision. carry thisstatusoverwithouthavingtocompleteanewstatutorydeclarationwhenthey electoral roll. InMarch 2013, theElectoralActwasamendedtoallowsilentelectors electors –peoplewhoforsecurityreasons donothavetheiraddress shownonthe In 2013–14,theonlychangetospecialenrolment provisions wastoservicesforsilent the provisions isongoing.More informationaboutspecialenrolment categoriesisavailable on their safetyorthatoffamilyatrisk.Reviewvotersregistered underthesespecial and ‘silentelectors’–peoplewhobelievethathavingtheiraddress ontheroll couldput people whoare inprison;peoplewhoare physicallyincapable ofsigningelectoralpapers; fixed address; thosewholiveoverseasorworkinAntarctica; generalpostalvoters; circumstances. Theseincludespecialenrolment forms are provided forpeopleofno A rangeoftailored enrolment optionsare availableforpeoplewithspecialneedsorspecific redistributions, andstateterritoryelectoralauthorities. specific circumstances. Italsoprovides roll servicesandextractstosupportelectoral The AECprovides tailored enrolment servicestopeoplewithspecialneedsor AEC website. Report on performance

Active electoral roll management

31 32 Redistributions Australian ElectoralCommission information. AppendixDprovides detailsofthedata requested andbywhom. In 2013–14sixmedicalresearchers andfourelectoralresearchers received electoralroll and protected. by ahumanresearch ethicscommitteeandagreement abouthowthedatawill beused roll data,researchers mustgothrough anapproval process, whichincludesapproval to identifyparticipantsforresearch programmes andsurveys.Before theycanaccess information undersection90B(4)oftheElectoralAct.Theycommonlyusethis Medical researchers andelectoralresearchers are allowedaccesstoelectoralroll Researchers by reference toitsstatutoryfunctionsandthe The specificagenciesare listed atAppendixD.Eachagencyprovided justification foraccess The AECprovided 49roll departmentsandagenciesin2013–14. extractsto13government they are a‘prescribed authority’,underitem4ofsection90B(4)theElectoralAct. departmentsandagenciesareGovernment entitledtoreceive electoralroll informationif departmentsand agencies Government extracts. AdditionalinformationisatAppendixC. accordance withsection90BoftheElectoralAct.In2013–14,AECprovided 252roll Federally registered politicalpartiesare alsoentitledtoreceive electoralroll informationin Political parties of recipients are showninAppendixB. to receive electoralroll information.TheAECprovided 717roll extractsin2013–14.Details Section 90BoftheElectoralActallowsMembersParliament,Senatorsandcandidates Members andsenators from twotothree. provision, asthenumberofelectoraldivisionstowhich ACTisentitledmayincrease Representatives willormaychange.DeferraloftheACT redistribution wasmadeunder this the opinionthat,followingnextdetermination,number ofmemberstheHouse The ElectoralActprovides fordeferralofaredistribution iftheElectoralCommissionerisof Representatives, dueinNovember 2014. until afterthenextdeterminationofmembershipentitlement for the House of A redistribution fortheACTwasduetostartby12 December 2013butdeferred In 2013–14there were noredistributions ofelectoralboundariesinanystate. number ofvotersineachfederalelectoraldivision. A high‑integrityelectoralroll isessentialforelectoralredistributions toensure anequal AEC provided 16roll extractsfororganisationsin2013–14.AppendixDprovides details. Act 1988andtheAnti‑MoneyLaunderingCounter‑Terrorism FinancingAct2006.The information foridentityverificationprocesses related totheFinancialTransactions Reports Under section90B(4)oftheElectoralAct,privatesectororganisationscanreceive roll Private sectororganisations

Annual Report 2013 Privacy Act1988. –14 Programme 1.1 Electoral Roll Management – key performance results Key performance indicators 2011–12 2012–13 2013–14 95% of eligible people are on the electoral roll. NOT ACHIEVED NOT ACHIEVED NOT ACHIEVED (Participation rate as at 30 June 2014.) 90.6% 91.4% 92.3% 99.5% of enrolment transactions processed ACHIEVED ACHIEVED ACHIEVED correctly. 99.5% 99.6% 99.6% 99% of enrolment transactions processed NOT ACHIEVED NOT ACHIEVED NOT ACHIEVED within three business days. 88.5% 82.7% 84.4% Those eligible to enrol have enhanced ACHIEVED ACHIEVED ACHIEVED capacity to access certain enrolment services Improved online enrolment service; Online enrolment service enhanced Increasing use of online enrolment

Report on performance electronically where legislative authority exists. Australia Post collaboration allows through capture of electronic service for daily transactions. eligible individuals to use online mail signatures. Collaboration with Australia redirection service to enrol. Post continued. At least 98% of roll products are accurate. ACHIEVED ACHIEVED ACHIEVED 100% 98.8% 100% At least 98% of roll products delivered by ACHIEVED ACHIEVED ACHIEVED agreed deadline. 100% 100% 100% AEC support services are appropriate and allow ACHIEVED NOT APPLICABLE NOT APPLICABLE for effective, timely conduct of redistributions. Support services provided in a timely No redistributions were conducted. No redistributions were conducted. manner, in accordance with legislative

Active electoral roll management Redistribution activities comply with requirements, and to satisfaction of legislative requirements and to satisfaction of redistribution committees. redistribution committees.

33 A federal election represents the peak of AEC operational workload following a three‑year cycle of planning and preparation. One significant milestone is the close of rolls – the deadline for eligible Australians to enrol or update their enrolment Eight days, before the election. six hundred thousand enrolments

The federal electoral roll closes at 8pm local Australian time on the seventh calendar day after the issue of writs for an election. This deadline is designed to give voters enough time to ensure they are enrolled correctly, and the AEC enough time to process enrolments and prepare the roll for production as the certified list – the official record used for voter mark‑off on election day. Historically, an election announcement is a catalyst for voters to either enrol for the first time or update their enrolment details and the 2013 federal election was no different. Hundreds of thousands of enrolments and enrolment updates were received through the AEC’s online enrolment service, by email, by post or fax, or by hand delivery. All had to be checked, entered and rechecked to ensure that details were complete, fully verified and captured correctly in the AEC’s enrolment systems. Along with other state and territory offices, the AEC’s New South Wales office commenced planning for the 2013 close of rolls almost immediately after the 2010 election. James Carroll, Assistant Director of Roll Management for NSW, noted that, due to population growth, every federal election close of rolls is larger than the one before. ‘The secret to successfully managing ever larger workloads is early planning, flexible systems and teamwork’, James explained. ‘It was vital to prepare early and give staff confidence that capacity and contingencies were in place to manage the increased workload according to the election timetable without compromising roll accuracy and integrity.’ A key feature of the NSW plan was the creation of a central processing team located in Haymarket, Sydney, supported by smaller teams in Parramatta and the Australian Capital Territory. ‘These teams took over the work of processing paper enrolment forms’, James said. ‘This allowed NSW divisional offices to focus on online enrolments, roll integrity and quality assurance processes.’ enrolments six hundredthousand Eight days,

any federalelection. the AECprocessed atotalof627 256enrolments. Aspredicted, itwasthelargestcloseofrolls of processed todeadlinethankssome350staff workinginshiftsover36hours. Across Australia these, around 70 000enrolments, were received inthelasttwodaysalone.Allwere successfully total of203 000enrolment transactionswere processed across NSWandtheACT. One‑third of receive enrolments untilthedeadlineon8pmMonday, 12 August.Duringthisperiodaround a Staff beganprocessing datashortlyaftertheissueofwriton5 August 2013andcontinuedto then reallocate processing taskswheneverweneededtoevenoutworkloadsacross thestate.’ state managementteamwasabletomonitorsystemsandthecapacityofdivisionaloffices and ensure thatitcouldmeetpeak demand.‘Theinvestmentreally paidoff’,Jamessaid.‘TheNSW the election,AECinvestedinbuildingsystemcapacityandenhancingperformanceto AEC systemstechnologywascriticaltooverallmanagementoftheworkload.Inlead‑up

35 36 EFFICIENT DELIVERY OFPOLLINGSERVICES Australian ElectoralCommission highlighting particularaspectsofAECelectionservices. discussion ofactivities,keyperformanceresults overthree years,andacasestudy Each partstartswithanoverviewandperformancehighlights, followedbyadetailed election services,assistanceandadvice. Access toanimpartialandindependentelectoralsystemthrough theprovision of Programme 1.2ElectionManagementandSupportServices targeted educationandpublicawareness programmes. active electoralroll management,efficient deliveryofpollingservicesand Maintain animpartialandindependentelectoralsystemforeligiblevotersthrough AEC OUTCOME 2. 1. elections, thischapterisdividedintotwoparts: Reflecting thewiderangeofservicesprovided in2013–14andthedeliveryofmultiple

electoral authorities. and politicalpartiescandidates,aswellstate,territory andoverseas election servicesthatsupportAustralianworkplaces,members ofparliament Election supportservices:Thispartreports ontheAEC’s performanceinproviding Griffith by‑electionandthe 2014AustralianSenateelection. Western and deliveringthree federal parliamentaryelections:the2013federalelection,2014 Election management:Thispartreports ontheAEC’s performanceinpreparing for

Annual Report 2013 international partners. and assistance tostate,territory and Australianworkplaces; for politicalpartiesandcandidates range ofelectoralsupportservices The AECalsoprovidesawide by‑elections andreferendums. delivers federalelections, Electoral Act1918theAEC Under theCommonwealth –14 Referendum proposal Early electionannouncement Election planning Overview timely andaccurateresults. votes –knownasscrutinyandtheprocessessystemsneededtodeliver preparation, printingandtransportofballotpapers,arrangementsforcountingthe and convenientwaysforAustralianstovote.Electionmanagementalsoinvolves inAustralia,theAECprovidesarangeofaccessible As votingiscompulsory ELECTION MANAGEMENT constitutional timingscouldnot bemetandthereferendum didnotproceed. The announcementofanelection foradifferent date–7 Septembermeantthat preparations, includingdesigningtheYes/No pamphletandreferendum ballotpapers. 14 September 2013 (theoriginalelectiondate)andtheAEC commenced thenecessary withintheConstitution. Thereferendumlocal government wastobeheldon On 25 June 2013,theSenatepassedareferendum proposal torecognise the absenceofanelectionwrit,remained prepared todeliveranelectionatshortnotice. on 14 September 2013.TheAECcommencedearlypreparations towards thisdatebut,in In January 2013,thethenPrimeMinisterindicatedthatfederal electionwouldbeheld that required theAECtomaintainparallelpolicies,procedures, systemsandtraining. Preparations forthe2013 federal electionunfoldedinadynamicoperatingenvironment Election planningisacontinuousprocess thatextendsthroughout theelectoralcycle. ƒ ƒ ƒ ƒ ƒ ƒ ƒ 2013–14, ƒ ƒ ƒ In 2013–14,theAECprepared foranddelivered three federalparliamentaryelections: es provided in‘Performancehighlights’abovereflect thecombinedtotals ineachcategoryfor thethree elections 1

ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ The figur totals foreachofthese electionsare provided inthereport thatfollows. delivered in2013–14:the2013federalelection,2014Griffith by‑electionandthe2014 WA Senateelection.Individual planning forthenextfederalelectioncommenced. counting 15 212 997votes centres and8 475election daypollingplacesoverthree elections operating 685pre‑poll voting centres, 568mobilepollingteams,115overseasvoting more than1.2millionpostal voteapplicationsprocessed around 43millionballotpapers printedanddistributed more than1 800candidate nominationsprocessed systems were inplaceforthe federalelectionheldonSaturday, 7 September 2013 finalising electionpreparations toensure thatpolicies,processes, materialsand support 2014 WesternAustralianSenateelection. 2014 Griffith by‑election 2013 federalelection 1 performancehighlightsinclude: Report on performance

Election management

37 38 Types ofvotescast Provision ofvotingservices Distribution ofballotpapers Nominations 2013 federalelection Australian ElectoralCommission ƒ ƒ regardless oflocationorcircumstance, were abletovote.Facilitiesforvotingincluded: The AECdelivered arange ofvotingservicestoensure thatalleligibleAustralians, throughout Australiaandinternationally. ballot paperswere printed anddelivered foruseatmore than8 500pollinglocations ballot papersintimeforearlyvotingtobeginonTuesday, 20 August.Around 43million Immediately afterthedeclarationofnominations,AECbegantoprintanddistribute Table 4andTable 5showthebreakdown ofnominationsbystateandterritory. ballot paperswere conductedinlinewithlegislativerequirements atnoonon16 August 2013. 529 Senatecandidates.Allnominationswere officially declared anddrawsforpositionsonthe Nominations were acceptedfrom arecord 1 188HouseofRepresentatives candidatesand 5 August 2013. Table 3showsthekeydatesforthiselection. for Saturday, 7 September 2013.Thewritsforthiselectionwere issuedonMonday, On Sunday, 4 August 2013,thethenPrimeMinisterannouncedafederalelection previous elections,asshowninTable 7 . to 2010.Theproportion ofreturnedpostalvotesincluded inthecountwassimilartothat The AECissued1 329 948postalvotingpackages–anincrease of37 per centcompared these –382 664(33 per cent)camethrough thenewonlinepostalvoteapplicationform. voters, andtheAECreceived 1 098 289postalvoteapplications.Asignificantnumber of For the2013federalelection,atotalof230 926voterswere registered asgeneralpostal percentage ofeachtypevotecounted. votes thanwere countedinthe2010federalelection.Table 6showsthenumberand represented more than 27 per centofallvotescounted–some1.37millionmore early cast before electiondayin2013,whichincluded1.98millionordinary pre‑poll votes, the trend from previous elections,there was a significantshifttowards earlyvoting. Votes The AECcountedthevotesof13 822 161peopleat2013 federalelection.Continuing ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ before electionday early votingfacilitiesoperatingat645locationsandAECoffices foruptothree weeks 7 697 ordinary pollingplaces onelectionday cast theirvoteinsecret and withadegree ofindependence. telephone votingservicesforvoterswhoare blindorhavelowvision,allowingthemto four overseasAustralianDefenceForce pollingteams 504 mobilepollingteams posts around theworld 102 overseasvotingcentres operatingfrom DepartmentofForeign Affairs andAustrade

Annual Report 2013 –14 Table 6: 2013federalelection–typesof votescounted Table 5: Senatenominationsbystateandterritory Table 4: HouseofRepresentatives nominationsbystateandterritory Table 3: 2013federalelectiontimeline State/territory Court ofDisputedReturns Closing dateforthelodgementofpetitionsto All writsreturned Election day Close ofGroup Voting lodgement Ticket Declaration ofnominations Close ofnominations Close ofrolls Issue ofwrits Election announced Event Location State/territory NSW Election day NSW Vic Pre‑poll (ordinary votes) Vic Qld Pre‑poll (declarationvotes) Qld WA Postal votes WA SA Mobile polling SA Tas Tas Total ACT ACT NT NT Total Total Vacancies 40 6 6 6 6 6 6 2 2 Candidates Report on performance 110 529 97 82 62 73 54 27 24 12pm 12pm 12pm 8pm 6pm Time 10 080 177 13 822 161 1 982 859 1 126 528 Saturday Friday Thursday Monday Monday Day Monday Monday Saturday Sunday 524 514 108 083 Groups Seats Votes 150 227 48 44 37 39 30 36 15 27 11 33 23 13 12

5 2 2 Election management Ungrouped candidates 17 August 2013 16 August 2013 15 August 2013 12 August 2013 5 August 2013 Date 16 December 2013 6 November 2013 7 September 2013 4 August 2013 Candidates Votes (%) 100.00 1 188 72.93 14.35 3.79 8.15 0.78 352 344 233 128 66 35 13 17 11 4 2 0 1 2 1 1 0 39 40 Election projects andissues Counting Australian ElectoralCommission were loadedonto768laptopcomputersanddeployedacross allstatesandterritories. when theycometovote.Atthe 2013federalelection,electronic copiesofthecertifiedlist The certifiedlististheofficial copyoftheelectoral rollusedtomark off voters’names Electronic certifiedlists future elections. The partnershipwithDHSproved highlyeffective anditisintendedthatwillcontinuein ƒ included distributionofpreferences todeterminetheelectedcandidate(s). a distributionofpreferences isrequired. Wherever required, thevotecountingprocess House ofRepresentatives election oraquotaoffirstpreferences inaSenateelection, Where acandidatedoesnot receive anabsolutemajorityoffirstpreference votesin legislative timeframe. in theweeksfollowingelectionday. Allwritswere returnedby6 November 2013,withinthe in accordance withAECplans, andtheresults were progressively updatedandpublished subsequent processing of declaration votesissuedinAustraliaandoverseaswasachieved and wasusedextensivelybymembersofthepublic,mediapoliticalparties.The TallyRoom ontheAECwebsite.TheVirtual Roomprovided reliable, rapidaccesstoresults progressively updatedduringtheeveningthrough Tally themediafeedsandVirtual The countingofvotescastonelectiondaybeganattheclosepolling.Resultswere election nightandcontinuesintheweeksthatfollow. Counting ofvotesinbothHouseRepresentatives andSenateelectionscommenceson a. Table 7: Proportion ofpostalvotescountedforthelastthree federalelections ƒ ƒ ƒ during theelection.Theseincluded: to useDHSfacilitiesandstaff across Australiatoprovide wide‑scaleservicesto thepublic Human Services(DHS)tohelpdeliverimportantelectionservices.ThisallowedtheAEC At the2013federalelectionAECexpandeditspartnershipwithDepartmentof Partnership withDepartmentofHumanServices Postal votesissued % counted Postal votesreturned Postal votescounted % returned ƒ ƒ ƒ ƒ

outlined inSchedule3oftheElectoralActcannotbeadmittedtocount. Postal votesreceived laterthan13daysafterthecloseofpollsorthatfailtomeetpreliminary scrutinyrequirements as enquiries from thepublic. AEC electioncontactcentre –DHSprovided callcentre facilitiesandstaff tohelpwith to helpvoterswhoare blindorhavelowvisiontocasttheirvote blind andlowvisionvotingcallcentre –DHSprovided callcentre facilitiesandstaff infrastructure supporttohelpdelivervotingservices assistance withmobilepolling–insomeremote regions DHSprovided staff and number oflocationswhere theAECcoulddeliverface‑to‑faceelectionservicestovoters election servicecentres –indivisionswithnophysicalAECoffice DHSprovided a a

Annual Report 2013 1 329 948 1 126 528 1 175 868 –14 88.41 2013 95.8 804 973 966 574 854 726 94.17 88.43 2010 704 563 833 178 749 566 89.97 2007 94 Formality rates lowest onrecord sincetheintroduction ofcompulsoryvotingin1924. by 0.01 per centcompared tothe2010election;however, the2013result isstilloneofthe The turnout rate The turnout Turnout and formality delivered onawiderscale. Results ofthepilotECLswillbeusedtodeterminehowtechnologycanbest ƒ ƒ ƒ ƒ ƒ ƒ ƒ The pilotofECLSdevicesdelivered anumberofbenefits: divisions onelectionday. the ‘Perthsuper‑booth’, whichprovided ordinary votingservicesforallWestern Australian remote mobilepollingandinamajorityofpre‑poll voting centres. Theywere alsousedat election day. Atthe2014WesternAustralianSenateelection,218ECLswere usedfor In the2014Griffith by‑election,ECLswere usedby 145 pollingofficials issuingvoteson copy ofthecertifiedlistwhenanetworkconnectionwasavailable. ECL devicesusedamobilebroadband networktodeliverreal‑time updatestoacentral scrutiny ofabsentandpre‑poll declarationvotesafterelectionday. record theissueofadeclarationvote.ECLswere alsousedtosupportthepreliminary name off thecertifiedlist,printHouseofRepresentatives ballotpapersondemandand centres andpollingplaces.ECLsallowofficials tosearch forandmarkavoter’s Electronic certifiedlists(ECLs)were usedbymobile pollingteamsandatearlyvoting 3 ference betweentheHouseofRepresentatives figures and Senate turnout isprimarilyduetoanumberof nout rateiscalculatedbydividing thesumofformalandinformalvotescastatelectionbynumber 2 1 Senate and93.23 per centfortheHouseofRepresentatives. on theAECwebsite. election iscurrently underway. Research outcomesfrom previous electionsare published factors thatinfluenceinformalvoting.Research intoinformalvotingatthe2013federal voting. Aftereachelection,however, theAECconductsresearch toidentifypossible mean itisnotalwayspossibletoidentifyallthefactorsthatimpact onratesofinformal The uniqueenvironment foreachfederalelectionandtheverynature ofthesecret ballot voting in1984. historical rangeoftwotofourper centrecorded sincetheintroduction ofabove‑the‑line informality decreased from 3.7 per centin2010to3.0 per cent,remaining withinthe informality increased slightly from 5.6 per centin2010to5.9 per cent2013.Senate

ƒ ƒ ƒ ƒ ƒ ƒ ƒ ‘Formality’ r The dif The tur electorate isstate‑widebutvotesissuedfor theincorrect HouseofRepresentatives divisioncannot becounted. enrolled inadifferent divisioninthesame stateorterritory. TheirSenatevotescanbecountedbecausethe declaration voterswhowere issuedballotsfortheirclaimedenrolled address butwhowere subsequentlyfoundtobe people entitledtovoteintheelection. improved voter/pollingofficial perceptions. faster preliminary scrutiny processing rate more accurateandimmediate dataforbusinessintelligenceanalysis more accuratedivisionidentification duringdeclarationvoting reduction inthenumberof apparent multiplemarks more accuratemark‑off ofthecertifiedlist ability toreduce thenumber ofpapercertifiedlists efers tothepercentage ofvoterswhocomplete aballotpaperthatcanbecountedasvalid vote. 3 were alsosimilartothe2010 federalelection.HouseofRepresentatives 1 forthe2013electionwas93.98 per centofentitledelectors Report on performance 2 Overall, turnout increased Overall,turnout

Election management

41 42 Types ofvotescast Provision ofvotingservices Nominations 2014 Griffith by‑election Australian ElectoralCommission shows thenumberandpercentage ofeachtypevote counted. The AECprovided votingservicesto80 275peopleinthe Griffith by‑election.Table 9 ƒ ƒ ƒ The facilitiesforvotingincluded: conducted inlinewithlegislativerequirements atnoonon17 January 2014. Nominations were formallydeclared andthedrawforpositionsonballotpaperwas The AECacceptednominationsfrom 11candidatesfortheGriffith by‑election. this by‑election. for aby‑electionwasissuedonMonday, 6 January 2014.Table showsthekeydatesfor 8 On 22 November 2013theMemberforGriffith, theHonMrKevinRudd, resigned. Thewrit packaging, transport,handlingandstorageofballotpapers. Australian Senateelection.Thenewinitiativesdelivered improved procedures forprinting, introduced newandrevised procedures atthe2014Griffith by‑electionand2014 Western to theAEC’s managementofballotpapers.To implementtheserecommendations, theAEC The report containedaseries ofrecommendations,improvements manyofwhichconcerned available ontheAECwebsite. intothe2013WAInquiry SenateElection(KeeltyReport),on6 December 2013.Itis circumstances surrounding thelossofballotpapers.TheAECreleased MrKeelty’s report, In November 2013,theAECengagedMrMickKeeltyAOtoinvestigate review’ andaccountability’sectionsofthisreport. and‘Governance election voidandordered afresh election.More ontheseeventsisprovided inthe‘Year in on thefinal result. Thecourt declared the result ofthe2013Australian Senate Western surrounding themissingballotpapershaddisenfranchisedvotersandtherefore castdoubt fresh electionordered. On20 February 2014,thecourtdeterminedthatcircumstances seekinganorderto theCourtofDisputedReturns thatresult bedeclared voidanda truly reflected Australianvoters’intentions.Asa Western result, theAEClodgedapetition The missingballotscreated significantdoubtaboutwhetherthefinal resultoftheelection were foundtobemissingandsocouldnotscrutinisedorincludedintherecount. Commissioner. Duringtherecount, 1 370Senateballotpapersincludedinthefirstcount declined therequest butitwassubsequentlygrantedfollowinganappealtotheElectoral Senate electionledtoarequest forarecount. TheAustralian ElectoralOfficer for WA In WesternAustralia,closemarginsatkeystagesinthedistributionofpreferences inthe Western AustralianSenaterecount andmissingballotpapers ƒ ƒ ƒ four mobilepollingteams. for uptothree weeksbefore electionday early votingfacilitiesoperatingattwopre‑poll votingcentres andAECdivisionaloffices 40 ordinary pollingplacesonelectionday

Annual Report 2013 –14 By‑election projects andissues Counting the weeksfollowingelectionday. issued inAustraliawasconductedandtheresults progressively updatedandpublished in TallyVirtual RoomontheAECwebsite.Thesubsequentprocessing ofdeclarationvotes results were progressively updatedduringtheeveningthrough themediafeedsand As forthefederalelection,countingofvotescastonelectiondaybegantimeand the Griffith by‑election’. implementation ofthesenewinitiativesisprovided inthecasestudy‘Deliveringreform at provide assurancethatallballotpaperswere fullyaccountedfor. More informationonthe The AECsuccessfullyintegratedtheinitiativesintodelivery ofelectionservicesto ƒ ƒ ƒ ƒ ƒ ƒ Keelty Report.Theseincluded: For theGriffith by‑election theAECimplementedmanyof recommendations inthe Improved securityandhandlingofballotpapers Table 9: 2014Griffith by‑election–typesofvotescounted Table 8: Griffith by‑electiontimeline Total Mobile polling Postal votes Pre‑poll (otherdivision) Pre‑poll (withinGriffith) Election day Location Event Issue ofwrits Election announced Close ofrolls Close ofnominations Declaration ofnominations Writs returned Election day ƒ ƒ ƒ ƒ ƒ ƒ greater guidanceonpackagingballotpapersforreturn. improved rubbishandwastemanagementpolicies improved trainingforstaff andimplementationofnewstaff roles documented chainofcustodyallballotpapers ballot papersecure zones new ballotpaperprinciples Report on performance Time 6pm 8pm 12pm 12pm Monday Day Monday Monday Thursday Monday Saturday Friday 80 275 61 427 9 291 8 378 Votes

630 549 Election management 6 January 2014 Date 6 January 2014 13 January 2014 16 January 2014 18 February 2014 8 February 2014 17 January 2014 Votes (%) 100 12 10 77 1 1 43 44 Provision ofvotingservices Nominations 2014 WesternAustralianSenateelection Australian ElectoralCommission system issues). used forvotermark‑off (though theywere availableasback‑upincaseofECLdeviceor the firstfederalparliamentaryelectioninwhichnopapercopiesofcertifiedlistwere centres andpollingplaces onelectionday. Asaresult, theGriffith by‑electionbecame by‑election meantthatECLscouldbeusedinallpollinglocations,includingpre‑poll voting 145 ECLswere usedforvoter mark‑off attheGriffith by‑election.Thesmaller size ofthe Following thesuccessfultrialofelectronic certifiedlists(ECLs)atthe2013federalelection, Electronic certifiedlists ƒ ƒ ƒ ƒ ƒ behind them.Measures included: did notarisedirectly from theKeeltyreport recommendations, theyaddressed theintent A numberofadditionalmeasures were implemented attheGriffith by‑election.Whilethese Additional integritymeasures ƒ ƒ ƒ ƒ ƒ Facilities forvotingincluded: 14 March 2014 inlinewithlegislativerequirements. nominations were declared andtheballotpaperdrawwasconductedatnoonon accepted. There were 33groups ofcandidatesandtwoungrouped candidates.The Seventy‑seven nominationsforthe2014WesternAustralian Senate electionwere dates forthiselection. Saturday, 5 April 2014,tofillthesixvacant WA Senatepositions. Table showsthekey 10 ofWesternAustraliaissuedthewritforanelectionon 28 February 2014, theGovernor 2013 WesternAustralianSenateelectionwasvoidandordered afresh election. On determinedthattheresultOn 20 February 2014,theCourtofDisputedReturns ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ introduction ofpolicecharacter checks. strengthened characterclearance procedures fortemporarystaff, includingthe temporary AECstaff atpollingsites mandated clearvisualidentification–AECbrandedpurplebibsforallpermanentand tamper‑evident materialsandtracking improved arrangementsforsecure transportationof all certifiedlists,including being saved regular scansofcomputernetworkdrivestoensure ballot paperimageswere not an official listofAECofficers authorisedtoprintballot papersfortheGriffith by‑election telephone votingservicesforelectors whoare blindorhave lowvision. 60 mobileteams posts around theworld 13 overseasvotingcentres operatingoutofDepartment of Foreign Affairs andAustrade up tothree weeksbefore electionday early votingfacilitiesoperatedat38pre‑poll votingcentres andAECdivisionaloffices for 738 ordinary pollingplacesestablishedonelectionday

Annual Report 2013 –14 Types ofvotescast Figure 6: 2014Western AustralianSenateelection–votetypes Table 11: 2014Western AustralianSenateelection–typesofvotescounted Table 10: 2014Western AustralianSenateelectiontimeline compared tothe2013federalelection.Figure illustratesthecomparison. 6 Table 11showseachtypeofvotecountedasapercentage oftheoverallnumberand votes increased by12 per centandthenumberofpostalvotesincreased by18 per cent. cast pre‑poll andpostalvotesthaninthe2013election.Thenumberofpre‑poll ordinary Most peoplecasttheirvotesatpollingplacesonelectionday, butmore votersinthiselection election butstillsignificantlyhigherthanthelevelsusually recorded atby‑elections. – athree per cent drop compared withtheWesternAustralianfigure forthe2013federal The AECprovided votingservicesto1 310 561peopleatthe2014WA Senateelection Election day Method Court ofDisputedReturns Closing dateforthelodgementofpetitionsto ofwrit Return Election day Close ofGroup Voting lodgement Ticket Declaration ofnominations Close ofnominations Close ofrolls Issue ofwrit Election announced for thesixvacantWA Senatepositions ordersCourt ofDisputedReturns fresh election Event Pre‑poll (ordinary votes) Pre‑poll (declarationvotes) Postal votes Mobile polling Total 100% 20% 40% 60% 80% 0% Election day (ordinary votes) Pre-poll 2013 Report on performance (declaration votes) Pre-poll 2014 12pm 12pm 12pm 8pm 6pm Time 1 310 561 911 133 114 662 162 964 110 754 11 048 2014 Tuesday Thursday Saturday Saturday Friday Thursday Friday Friday Friday Thursday Day Postal votes

100 Election management 70 12 % 9 8 1 10 June 2014 01 May 2014 05 April 2014 15 March 2014 14 March 2014 13 March 2014 07 March 2014 28 February 2014 28 February 2014 20 February 2014 Date 1 348 797 971 499 102 796 170 075 94 167 10 260 Mobile polling 2013 100 72 13 % 8 7 1 45 46 Election projects andissues Counting Australian ElectoralCommission Additional integritymeasures to ensure thatballotpapers were accountedforattheelection. Again theAECsuccessfullyintegratedtheseinitiativesintodeliveryofelectionservices ƒ ƒ ƒ ƒ ƒ election included: applied effectively onalarger scale.Additionalstepstakeninthe2014WA Senate procedures toimprove securityandcontrol ofballotpaperstoensure thesecouldbe Using lessonsfrom theGriffith by‑electiontheAECfurther refined itspoliciesand Further improved securityandhandlingofballotpapers following electionday. AEC plansandtheresults were progressively updatedandpublishedintheweeks Declaration votesissuedinAustraliaandoverseaswere processed inaccordance with updated through Tally themediafeedsandVirtual . RoomontheAECwebsite Counting ofvotesfortheWA Senateelectionbeganontimeandresults were progressively ƒ ƒ ƒ ƒ ƒ Once again,theuseofECLsrealised anumberofbenefitsandefficiencies, including: provided ordinary votingservicesforallWA divisionsonelectionday. majority ofpre‑poll votingcentres. Theywere alsousedatthe‘Perthsuper‑booth’, which At the2014WA Senateelection,218ECLswere usedforremote mobilepollingandina Electronic certifiedlists ƒ ƒ well as: WA Senateelection.These includedalltheadditionalmeasures introduced atGriffith as As attheGriffith by‑election, anumberofadditionalmeasures were implemented forthe ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ management across thestate. a newrole ofStateMaterials Managertoprovide oversightandassuranceofmaterials where materialsfrom multipledivisionswere stored andcounted a newDivisionalMaterialsManagerSupervisorrole tooverseeoperationsatcentres new packagingmaterialstoimprove securityofballotpapers close oversightandreview oftheimplementationnewpoliciesandprocedures updated formstobetterrecord thechainofcustodyballotpapers improved voter/pollingofficial perceptions. faster preliminary scrutinyprocessing rate more accurateandimmediatedataforbusinessintelligenceanalysis more accuratedivisionidentificationduringdeclarationvoting more accuratemark‑off ofthecertifiedlist divisions tosupportstaff over theelectionweekend. an expandedKeeltyImplementationTaskforce, whichmaintainedapresence inall improved visitorregistration procedures

Annual Report 2013 –14 Programme 1.2 Election Management – key performance results 2013–14 Key performance indicators 2011–12 2012–13 2013–14 Federal election events (including NOT APPLICABLE NOT APPLICABLE NOT ACHIEVED by‑elections and referendums) No requirement to conduct a federal No requirement to conduct a federal Successfully delivered all House of successfully delivered as required within election, by‑election or referendum. election, by‑election or referendum. Representatives elections and one the reporting period. AEC election by‑election. Successfully delivered two practices and management are in territory and five state Senate elections. accordance with relevant legislation. AEC process deficiencies led to the All election tasks carried out in Western Australia Senate election being accordance with legislated timeframes. voided. Successfully delivered the re‑run WA Senate election in April 2014. High level of election preparedness ACHIEVED ACHIEVED ACHIEVED maintained and key milestones set. Continued preparations for the next Put in place enhanced systems, Systems, equipment and procedures Report on performance election, including enhancing systems, equipment and procedures necessary necessary to conduct an election were equipment and procedures necessary to conduct an election. Focus was on in place for 2013 federal election, 2014 to conduct an election, and supporting taking as much work as possible out of Griffith by‑election and 2014 WA Senate ongoing staff readiness. the election period. election. Successfully put additional ballot paper security processes and policies in place for all events following 2013 federal election.

Election management

47 A new role to deliver reform: Divisional Materials Managers at the 2014 Western Australian Senate election

The 2014 Western Australian Senate election was conducted under unprecedented scrutiny. The AEC needed to demonstrate that it had new, improved procedures in place to ensure the security of ballot papers, the quality of election services and the integrity of the election outcome. The new role of Divisional Materials Manager (DMM) would be central to achieving these goals. the nextfederalelectionissuccessful.’ ‘I’m sure willhelpotherAECstaff thethingswelearned and ensure thatfullrollout at effectively ontheground’, shesaid. adjustments toformsandprocesses were neededforthenewprocedures towork along theway. We sawtheintentofchangesstraightawaybutsometimes minor just becauseweachievedtheneededoutcomebutalso weaddedvalue step intheAEC’s reform process. ‘I’mreally confidentmyteamdidagreat job–not Louise believesthattriallingthenewroles andprocedures atstatelevelwasavital so thateveryballotpapercouldbeaccountedforatstep intheprocess.’ I wasimpressed withthededicationofeveryoneinvolvedandefforts theywentto compromise onthemethodicalaccountingandpackagingprocedures tobefollowed. said. ‘There waspressure tocountvotesasquicklypossible,butwecouldnot ‘The firstfewdaysaftertheelectionwere definitelythemostchallenging’,Louise tallied foreachdivision. respective Officers DivisionalReturning toensure thattheballotpapersand results for ateachphaseofthesubsequentscrutinies.Theyalsoworkedcloselywiththeir as welldeclarationvoteswere accountedforandcouldcontinuetobe After electionday, theDMMshadtoensure allballotpapersfrom eachpollingplace Louise said. that movementofballotpaperswascontrolled andfullyaccountedforatalltimes’, zones inallocatedareas within thescrutinycentre andmonitored themdailyso certified listsandsundryelectionmaterials.‘We organisedballotpapersecure materials fortheofficers in chargeofeachpollingplace,includingballotpapers, For nearlythree weeksbefore theelection,DMMswere responsible fororganising Louisesaid. experience, wehadalottolearn’, Pearce. ‘Allthepositionswere new, whichmeantthat,regardless ofourelection and wasresponsible forsupervising DMMsforthree divisions–Cowan,Moore and ScrutinyCentreLouise FoppoliwasappointedtheDMMsupervisoratNorthern management forthewholecentre. divisions andDMMsatthesesitesreported toasupervisorwhooversawmaterial a rangeoflarge‑scaleelectiontasks.InPerth,outpostedcentres housedseveral management log.Theyworkedprimarilyatoutpostedcentres –premises hired for all oftheirdivision’s electionmaterialsandformaintainingadetailed DMMs were responsible forthemovement,packaging,storage,andsecurityof staff were appointedasDMMsforeachWA electoraldivision. scale oftheWA Senateelection,therole wasenhanced andexperiencedtemporary The role ofDMMwasfirstintroduced atthe2014Griffith by‑election.Giventhelarger

49 50 Maintaining theRegisterofPoliticalParties and overseaselectoralauthorities. members ofparliament,politicalpartiesandcandidates,aswellstate,territory TheseincludesupporttoAustralianworkplaces, of electionsupportservices. The AECcontributestodemocracyathomeandabroadbydeliveringarange ELECTION SUPPORT SERVICES Australian ElectoralCommission ƒ ƒ ƒ ƒ ƒ ƒ 2013–14 performancehighlightsinclude: ƒ ƒ ƒ ƒ performance in: This secondpartofthereport onperformanceforProgramme 1.2describesAEC ƒ ƒ ƒ In 2013–14theAEC: available ontheAECwebsite. benefits andobligations.Theseare outlinedintheAECPartyRegistrationGuidewhichis Political partiesare notobligedtoregister withtheAEC.Forthosethatregister there are Act andhelpspoliticalpartiestounderstandhowapplyfor andmaintainregistration. The AECmaintainsthe ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ and territoryroll closes the electoralroll fortheconduct ofelectionsandmanagementmore than70 state provision includingextractsfrom ofassistanceto state, territoryandlocalgovernments, 578 protected actionballots and282industrialelections conducting 1 027workplaceelectionsandballots,167fee‑for‑service elections, management ofcomplianceimplemented a specialistFundingandDisclosure branchestablishedandarevised modelforrisk and candidates a totalof$60 957 049.70inelectionfundingpaidtoregistered politicalparties 2013 federalelection more than2 500financial disclosure processed,returns including1 726 forthe returns delivery ofpartyregistration servicestosupporttheconductof2013federalelection providing assistancetoother electoralauthorities. supporting Australianworkplacestoholdfree andfairelections supporting transparency inpoliticalfunding maintaining theRegisterofPoliticalParties registered officers andpartyagents). updated contactdetailsforpartyofficials (partysecretaries, registered officers, deputy maintained theRegisterofPartyAgents received andprocessed applicationsandliaisedwithpartiestoupdatedetails partners. international provision ofassistanceto Papua NewGuinea,Indonesia,Timor‑Leste, Nepalandother Register ofPoliticalParties

Annual Report 2013 asrequired underPart XI oftheElectoral –14 Applications toupdatepartyoffice holderinformation Requests forreview ofpartyregistration decisions ƒ ƒ ƒ ƒ ƒ The AECprovides updatedpartyregistration informationonitswebsiteincluding: increased activityseenin2012–13thelead‑upto2013federalelection. officers, partyagentsandsecretaries). Thesenumbers reflect acontinuationofthe of apartyand114applicationstochangedetailsotherofficials (deputy registered In 2013–14theAECreceived 29applicationstochangethedetailsofregistered officer partyofficers.concerning Up‑to‑datedetailsforpartiesare criticalinanelectionyear. The AECcontactspartiesthrough theyeartoaskthemcheckrecords held by theAEC case. Furtherdetailsare available ontheAECwebsite. The three‑person Australian ElectoralCommissionaffirmed thedelegate’s decisionineach ƒ ƒ ƒ ƒ determined twoapplicationsreceived inJune 2013.Theserequests forreview comprised: In 2013–14theAECreceived sixapplicationsforreview ofadelegate’s decisionand made bytheElectoralCommissionerorCommissioner’s delegate. Section 141oftheElectoralActprovides forareview ofcertainpartyregistration decisions an election. around Australia.Checkingsignatures isanimportant stepinvalidatingnominationsbefore of allpartieswere madeavailabletoAECreturningofficers who received nominations Australian Senateelection,signatures ofregistered officers anddeputy registered officers For the2013federalelection,2014Griffith by‑electionandthe2014 Western for registration received aheadofthe2013federalelection. number ismuchhigherthanusual.However, thisisinlinewiththeincrease inapplications The AECalsoreceived fiveapplicationstochangeapartynameand/orabbreviation –this year before afederalelectionanddecrease intheyear theelectionisheld. for 2012–13andareofincreased inkeepingwiththehistoricalpattern registrations inthe applications toderegister apoliticalparty. Thesenumbersare significantlylowerthanthose In 2013–14theAECreceived fiveapplicationsto register apoliticalpartyandno ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ statements ofreasons fordecisionsonparticularapplications the AEC’s PartyRegistrationGuide historical information publishing noticesonpartyregistration required undertheElectoralAct funding abbreviations, registered officer detailsand whether thepartywishesto receive election the current RegisterofPoliticalParties,includingregistered partynames,optional three refusals concerning to changearegistered officer. theapprovalone concerning toregister theabbreviation ofaparty theregistrationtwo concerning ofparties refusalstwo concerning toregister newpoliticalparties forms andexplanationstohelpparties tomakeapplications. Report on performance

Election supportservices

51 52 2013–14 financialdisclosure returns Transparency ofpoliticalfunding Australian ElectoralCommission 56 per cent in2012–13and47 per cent2011–12. to increase. Thisyear, 62 per centofreturnswere completedonline compared with a secure portalontheAECwebsite . Theuptakeofonlinelodgementhascontinued Online lodgementofreturnsisavailablethrough theAEC’s system,whichis eReturns shows thenumberofreturnslodgedforthree previous financialyears. will bepublishedtotheAECwebsiteonfirstworkingdayinFebruary 2015.Table 12 Donor andthird partyreturns for2013–14are dueon17 November 2014.Thesereturns Political partyandassociatedentityreturnsfor2013–14are dueon20 October 2014. from 2010–13.Informationonallelectionreturnsisavailablethe AEC website. 5 April 2014. Table 12showsdetailsoffinancialdisclosure lodgedandpublished returns 77 candidate returnsandoneSenategroup returnfortheWA Senateelectionheldon The AECalsoreceived 11 candidate returnsforthe2014Griffith by‑electionand donor returns. consisted of1 707candidatereturns,10Senategroup returnsandnineelection received 1 726electionfinancial disclosure forthe2013federalelection.They returns and eightamendmentsrelating toreturnsforprevious financialyears.TheAECalso 681 returnsfor2012–13,fiveand10amendments2011–12 returns During 2013–14,theAECreceived 709annualfinancialdisclosure Thisincludes returns. process tolodgeannualorelectionperiodfinancialdisclosure withtheAEC. returns political partiesandtheirassociatedentities,donorsotherparticipantsintheelectoral The disclosure schemeprovides transparency infinancialmattersby requiring candidates, disclosure ofdetailedfinancialinformation. of theElectoralAct,dealswithpublicfundingfederalelectioncampaignsand The Commonwealthfundingandfinancialdisclosure scheme,establishedunderPartXX Table 12: Financialdisclosure returnslodgedandpublishedforprevious financialyears compliance reviews ofdisclosure returnslodgedbypoliticalpartiesandassociatedentities. over thethree‑year lifeofthefederalparliament.In2013–14,AECcompleted39 and associatedentitiesundersection316(2A)oftheElectoral Act.Theseare undertaken The AECundertakescompliancereviews ofdisclosure returnslodgedbypoliticalparties Compliance reviews andspecialinvestigations Return type Return Political party Political party–amendment Associated entity Associated entity–amendment Donor Donor –amendment Political expenditure Political expenditure –amendment

Annual Report 2013 –14 2010–11 196 364 67 35 17 33 43 0 2011–12 191 220 69 16 12 23 41 0 2012–13 185 295 73 29 16 35 45 3 Election funding Review offundinganddisclosure functions shows thebreakdown offundingpaid. payments and$1 709 215.63 was paidatthecompletionofvotecount.Table 13 Of atotalof$58 076 456.01in electionfunding,$56 367 240.38waspaidintheinitial withheld untilthecountwasfinalised. parties andindependentcandidates withtheprecondition thataminimumof$200was 20th dayafterpollingday. Apaymentof99 per centtheentitlementwas madetoall payments ofelectionfundingon27 September 2013based on thevotecountat For the7 September 2013federalelection,AECapproved andprocessed theinitial 2013 federalelection possible. Thebalanceofentitlementsmustbepaidwhenthe countingofvotesisfinalised. on thebasisofvotescountedasat20thdayafterpolling day, bepaid assoon The Actrequires thatatleast95 per centofelectionfundingentitlements,calculated ƒ ƒ consumer priceindex.Theratesthatappliedin2013–14were: a federalelection.Everysixmonthstheelectionfundingrateisadjustedinlinewith Senate groups whoreceive atleastfour per centoftheformalfirstpreference votein The AECcalculatestheelectionfundingrateforeachvotereceived bycandidatesand following the2014WA Senate election. election, $182 378.96paidfollowingtheGriffith by‑electionand$2 698 214.73paid candidates during2013–14.Thisincluded$58 076 456.01paidfollowingthe2013federal The AECpaidtotalelectionfundingof$60 957 049.70toregistered politicalpartiesand regulatory outcomes. functions meetlegislativerequirements, are cost‑effective andare achievingdesired will provide greater transparency andassurancetostakeholdersthatAECcompliance line withstrengthened integrity measures across allAECprogrammes, thenewmodel includes astrengthened, risk‑based approach toidentifyingreturnsbereviewed. In The newFundingandDisclosure branchhasadoptedarevised businessmodelthat The AECacceptedallrecommendations. ƒ ƒ ƒ ƒ made fourkeyrecommendations: disclosure compliancefunctionunderPartXXoftheCommonwealthElectoralAct1918 services inlate2012.MrMcLeod’s report, ReviewoftheAustralianElectoralCommission’s who conductedanindependentreview ofAECadministrationfundinganddisclosure to driveongoingimplementationofrecommendations madebyMrRonMcLeodAM, In January 2014theAECestablishedanindependentFundingandDisclosure branch ƒ ƒ ƒ ƒ ƒ ƒ 252.781 centsperfirstpreference votefor1 Januaryto30 June 2014. 248.800 centsperfirstpreference votefor1 Julyto31 December 2013 further developandintegratethefundingdisclosure ITsystem. compliance schemes establish anewrisk‑basedAECbranchtoadministerthefunding,disclosure and adopt anewbusinessmodelfortheAEC’s compliancefunction existing powersundertheElectoralAct expand theAEC’s programme ofcompliancereviews basedonabroader useof Report on performance

Election supportservices , 53 54 Australian ElectoralCommission WA Senateelection. returned. Thesepaymentswere madebefore thecloseofnominationsfor2014 to those2013WA Senategroups andcandidateswhohadnotalready hadtheirdeposit Election fundingrateperfirstpreference vote:$2.488 Table 13: 2013federalelection–finalpaymentsummary 1 The SpecialMinisterofStatealsoapproved thereimbursement ofnominationdeposits payments wasdistributedasshowninTable 14 . calculation ofelectionfundingentitlements.Accordingly, atotalof$2 891.06inadditional Based ontheoriginalcount,1 162ballotpaperswouldhave beenincludedinthe Detriment causedbyDefectiveAdministration. have accrued.Thesepaymentsare authorisedundertheSchemeforCompensation Ronaldson, tomakepaymentsinlieuofelectionfundingentitlementsthatwouldotherwise the AECobtainedapproval from theSpecialMinisterofState,SenatorHonMichael As aresult ofthelossballot papersduringthe2013WesternAustralianSenaterecount, the lossofvotes 2013 WesternAustralianSenaterecount –compensationpaidfollowing Party Total electionfundingpaid (Fred NileGroup) Christian DemocraticParty Mark MarshallALDRIDGE Jamie NevilleMcINTYRE Stephen Gordon ATTKINS Richard JohnSAGE Nathan Wade BRACKEN Lawrie McKINNA Bullet Train forAustralia Robert EdwinTABER Andrew DamienWILKIE Catherine McGOWAN Family First Katter’s AustralianParty Territory)Country Liberals(Northern Nick XenophonGroup Liberal DemocraticParty Palmer UnitedParty National PartyofAustralia Australian Greens Australian LaborParty Liberal PartyofAustralia

Nomination depositsar preference votesintheelection theycontested. e automaticallyreturnedwhere acandidateorgroup receives atleastfourper centofthefirst

Annual Report 2013 Interim payment($) 56 367 240.38 20 195 147.98 23 103 312.83 1 033 845.36 2 202 044.07 3 076 611.83 5 356 184.97 103 724.45 166 711.35 207 512.94 636 127.83 14 884.74 16 123.77 16 263.10 17 439.92 19 136.74 24 283.90 30 968.80 60 802.12 68 381.14 8 654.79 9 077.75 –14 Final payment($) 1 709 215.63 110 765.91 175 686.48 579 542.57 781 360.11 12 649.74 34 460.68 1 042.74 1 664.05 2 098.57 6 711.66 200.00 200.00 190.05 200.00 200.00 200.00 177.60 235.34 315.31 621.62 693.20 Total payments($) 58 076 456.01 20 774 690.55 23 884 672.94 2 312 809.98 5 531 871.45 1 046 495.10 3 111 072.51 104 767.19 168 375.40 209 611.51 642 839.49 15 074.79 16 323.77 16 463.10 17 639.92 19 314.34 24 519.24 31 284.11 61 423.74 69 074.34 8 854.79 9 277.75 1

Support forAustralianworkplaces successfully andontime.Table 17 provides abreakdown. industrial elections,protected actionballotsandfee‑for‑service elections.All were delivered In 2013–14,theAECconducted 1 027workplaceelectionsandballots.Theseincluded full costrecovery. protected actionballotsundertheFairWork Actandprovides fee‑for‑service electionsat trade unionsandemployerorganisationsregistered undertheAct.TheAECalsoconducts office in registered organisations.Thisincludesallelectionsandamalgamationballotsfor Under theFairWork (Registered Organisations)Act2009,theAECconductselectionsfor count. Thebreakdown ofpaymentsisshowninTable 16. was paidintheinitialpaymentsand$27 037.19on thecompletionofvote 20th dayafterpollingday. Ofatotalof$2 698 214.73inelectionfunding, $2 671 177.54 funding on25 April 2014.Paymentswere madeat99 per centoftheentitlementas the For the2014WA Senateelection, theAECcalculatedinitialpaymentsofelection 2014 WesternAustralianSenateelection for theGriffith by‑election was $182 378.96.Table showsthebreakdown 15 ofpayments. the totalfundingentitlementsinasingleround ofpayments.Thetotalelectionfundingpaid 28 February 2014, the20thdayafterpolling.ThisallowedAECtocalculateandpay Counting intheGriffith by‑election, heldon8 February 2014,wascompletebyFriday, Griffith by Election fundingrateperfirstpreference vote:$2.52781 Table 16: 2014Western AustralianSenateelection–paymentsummary Election fundingrateperfirstpreference vote:$2.52781 Table 15: Griffith by‑election–electionpaymentsummary Senate votesmissingfrom the2013recount Table 14: PaymentsinlieuofelectionfundingentitlementsforWestern Australian Party Total Australian Greens Australian LaborParty Liberal PartyofAustralia Party Total The Greens WA Australian LaborParty Liberal PartyofAustralia Party Liberal PartyofAustralia Australian LaborParty Australian Greens Palmer UnitedParty Total ‑ election First payment($) 1 089 141.93 2 671 177.54 Report on performance 688 411.49 498 882.24 394 741.88 Final payment($) 11 011.54 27 037.19 6 973.87 5 056.91 3 994.87

Election supportservices First andfinalpayments($) Additional payments($) Total payments($) 1 100 153.47 2 698 214.73 182 378.96 695 385.36 503 939.15 398 736.75 19 299.83 75 892.44 87 186.69 2 891.06 2 204.37 278.66 408.03

55 56 Fee‑for‑service elections Protected actionballots Industrial elections Australian ElectoralCommission private sectororganisations.Ofatotal167elections: In 2013–14theAECdelivered 167fee‑for‑service electionsandballotsforpublic necessary post‑ballotreports were senttotheFairWork Commission. Where complaintswere madeorirregularities occurred duringthecourseofballot, Work Commission,thebargaining representative fortheemployee,andorganisation. about three weekstocomplete. Aftereachballot,theAECprovided theresults totheFair organisations across many industries.Ballotswere bypostoratworksitesandusuallytook In 2013–14theAECconducted578protected actionballotsforemployeesfrom the FairWork Commission. TheCommissionappointstheAECtoconducttheseballots. agreement whenabargaining representative foranemployeelodgesaballotrequest with or workstoppages.Protected actionballotsoccurduringnegotiationsforanenterprise by secret ballot,whetherthey agree withproposed industrialactionsuchasstrikes, bans Under theFairWork Act,protected actionballotsallow workingAustralianstochoose, difficult‑to‑interpret rules. Fair Work Commissionandtheorganisationsinvolved,includingfeedbackonany was themostcommonvotingmethod.AftereachelectionAECreported tothe voting systemspecifiedinthe registered rulesofeach organisation.Postalvoting In accordance withthisAct,allelectionswere secret ballotsconductedinlinewiththe and employerorganisationsregistered undertheFairWork (RegisteredOrganisations)Act. In 2013–14theAECconducted282industrialelectionstofilloffices inemployee(union) manufacturing, retail, energy, transportandminingsectors. The AECpredominantly conductedenterpriseagreement ballotsfororganisationsinthe conducting therelevant electionsorballots. page ontheAECwebsite.Thirty‑sixper centoftheseenquiriesresulted intheAEC In 2013–14theAECreceived 103enquiriesaboutitspaidservicesviafee‑for‑service suggesting ahighlevelofsatisfactionwiththeservicesprovided. More than60 per centofthe fee‑for‑service elections andballotswere forrepeat clients, ƒ ƒ ƒ ƒ ƒ ƒ 6 were yes/noballots. 31 were electionstooffice 130 were enterpriseagreement ballots

Annual Report 2013 –14 Table 17: Industrial elections, protected action ballots and fee‑for‑service elections/ballots statistics – 2013–14 NSW/ACT Vic Qld WA SA Tas NT Total Elections and ballots Number of contested industrial elections 23 13 8 9 8 8 4 73 Number of uncontested industrial elections 47 45 26 30 28 26 12 209 Enterprise agreement ballots 39 47 11 6 9 17 0 130 Protected action ballots 192 214 59 46 52 10 5 578 Other commercial elections and ballots 11 12 6 2 4 0 2 37 Other elections and ballots 0 0 0 0 0 0 0 0 Total number of elections and ballots completed 312 331 110 93 97 61 23 1 027 Positions Number of positions available (industrial) 1 688 2 652 607 855 684 442 140 7 067 Report on performance Number of unfilled positions (industrial) 495 2 150 215 401 255 164 38 3 718 Candidates Number of candidates for uncontested offices (industrial) 1 050 448 352 433 392 262 91 3 027 Total number of candidates 1 452 551 427 536 474 308 120 3 867 Ballot papers Number of ballot papers issued (industrial) 175 979 19 895 2 902 111 599 49 071 14 484 5 367 379 297 Number of ballot papers returned (industrial) 18 681 6 143 1 209 22 935 6 870 2 893 1 708 60 439 Number of ballot papers issued (enterprise agreements) 11 471 59 009 10 584 3 919 1 961 4 402 0 91 346 Number of ballot papers returned (enterprise agreements) 8 084 33 896 6 418 2 411 1 123 2 958 0 54 890

Election supportservices Number of ballot papers issued (protected action) 20 506 16 412 6 316 4 518 4 550 1 391 1 884 55 577 Number of ballot papers returned (protected action) 12 958 10 319 3 826 2 554 2 785 902 1 034 34 378 Number of ballot papers issued (other commercial) 2 722 18 848 498 115 804 0 74 23 061 Number of ballot papers returned (other commercial) 997 6 790 460 115 342 0 74 8 778 Number of ballot papers issued (other) 0 0 0 0 0 0 0 0 Number of ballot papers returned (other) 0 0 0 0 0 0 0 0 Total number of ballot papers issued 210 678 114 164 20 300 120 151 56 386 20 277 7 325 549 281 Total number of ballot papers returned 40 720 57 148 11 913 28 015 11 120 6 753 2 816 158 485 57 58 Support forstate,territoryandlocalgovernments Collaboration withtheElectoralCouncilofAustraliaandNewZealand electoral authorities Assistance tostate,territoryandoverseas Australian ElectoralCommission ƒ ƒ ƒ ƒ At 30 June 2014,ECANZmemberswere: ƒ ƒ ƒ Zealand. TheAECchairsandprovides secretariat services.Activitiesin2013–14included: electoral commissionersfrom theelectoralmanagementbodiesofAustraliaandNew The ElectoralCouncilofAustraliaandNewZealand(ECANZ)isaconsultativecouncil partnerships thatsupportglobaldemocracy, electoraladministrationandgovernance. The AECalsodeliverselectoralsupporttoothercountriesthrough programmes and staffing, facilitiesand resources elections. –tosupportstate,territoryandlocalgovernment authorities andprovides themwitharangeofservices–includingroll maintenance, The AECmaintainscooperativeworkingrelationships withotherAustralianelectoral provides furtherdetails. 745 generalroll products and81extractsforstate,territorylocalelections.Table 18 In 2013–14theAECsupportedstateandterritoryelectoralauthorities byproviding territory electoralbodies,includingspecialroll extractsfortheconductoftheirelections. Under jointroll arrangements,theAECprovides extractsfrom theroll tostateand local elections. means votersonlyneedtoenrol oncetobeeligiblevoteatfederal,state/territoryand and inmostcasesmaintainsthestateterritoryelectoral rolls ontheirbehalf.This The AEChasjointroll arrangementswiththestateandterritoryelectoralcommissions ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Walter vanderMerwe,ElectoralCommissioner, Queensland Warwick Gately, ElectoralCommissioner, Victoria Colin Barry, Electoral Commissioner, NewSouthWales Tom Rogers,ActingAustralianElectoralCommissioner, Chair a research votingasastartingpointfordiscussionamongmembers. paperoninternet between jurisdictions maintenance andreview of acomprehensive listofequipmentavailableforsharing rolls outcomes detailed reporting ofthestate oftheroll andenrolment activities,includingclose of Robert Peden,ChiefElectoralOfficer, NewZealandElectoralCommission. Iain Loganathan,ElectoralCommissioner, Territory Northern Phil Green, ElectoralCommissioner, AustralianCapitalTerritory Julian Type, ElectoralCommissioner, Tasmania Kay Mousley, ElectoralCommissioner, SouthAustralia Chris Avent, ActingElectoral Commissioner, WesternAustralia

Annual Report 2013 –14

Advice andassistanceinoverseaselections ƒ ƒ also workscloselywithotherproviderselectoral assistance,including: ofinternational The majorityoffundingfortheAEC’s workisprovided international byDFAT, buttheAEC Electoral Act,inclosecooperationwiththeDepartmentofForeign Affairs andTrade (DFAT). electoral workinaccordanceThe AECundertakesinternational withsection7(1)(fa)ofthe election in2013–14.Thenextisdue2016. elections inlinewiththeAboriginalandTorres StraitIslanderAct2005.There wasnoboard The AECdeliversarangeofproducts andservicestosupporttheconductofthese elections takeplaceonceeveryfouryears. board consistsofatleast20 electedmemberslivingintheTorres Straitregion andboard The Torres authority. StraitRegionalAuthorityisanAustralianGovernment Itsgoverning Torres StraitRegionalAuthorityelections territory throughout theyear. Appendix Fprovides more informationontherangeofservicesprovided foreachstateand ƒ ƒ ƒ 2013–14 includes: elections,includingstaffgovernment toassistwithelectiontasks.Supportprovided in From timetotime,theAEC alsoprovides logisticalsupportforstate,territoryandlocal Table 18: Rollextractsprovided forstateandterritoryelections ƒ ƒ ƒ Total ACT NT Tas SA WA Qld VIC NSW Federal Jurisdiction ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ United NationsElectoralAssistance Division FoundationforElectoral Systems International voting andcounting. provision ofallreturningofficers andsupportstaff fortheconductofnominations, for LegislativeCouncilelectionsintheDivisionsofHuonandRosevears,aswell roll managementservices for the2014Tasmanian HouseofAssemblyelectionsand boundary redistribution electoral Australia (ECSA)andsupportfortheSouthAustralianlocalgovernment statistical reviews ofenrolment trends fortheElectoralCommissionSouth roll managementsupportfor the2014SouthAustralianstateelection is amember. Commonwealth Secretariat organisationofwhichAustralia –anintergovernmental InstituteforDemocracyandElectoralAssistance International United NationsDevelopmentProgramme All state/territory, LGAand Senate elections Report on performance 15 1 3 2 1 1 5 0 2 – By‑elections –federal,stateandLGA

Election supportservices liquor licencepollsforVictoria 66 10 13 13 19 0 9 1 1 – 59 60 Australian ElectoralCommission Activities included: throughout Indonesiaatthe nationalandprovincial levels. director andeightlocallyengaged staff. In2013–14itdelivered DFAT fundedprogrammes The AECdeliverssupportthrough itsJakartaoffice, whichhasapermanentin‑country ƒ ƒ ƒ AEC’s Indonesiastrategyaddresses: to strengthen electoralcapacity andimprove regionalThe democracyandgovernance. Indonesian ElectionsEthicsCouncil(DKPP)–andwithacademicslocalorganisations Elections Commission(KPU),theSupervisoryBoard (Bawaslu)andthe The AECworkedwithIndonesia’s three electionmanagementbodies–theGeneral Indonesia Nepal, BhutanandanumberofPacificIslandcountries. funded electoralsupportprogrammes inIndonesia,PapuaNewGuinea,Timor‑Leste, In 2013–14theAECprovided secretariat servicesto PIANZEAandconductedDFAT Asia New ZealandElectoralAdministratorsnetwork(PIANZEA). African Pacific andSouthern regions,particularlythrough thePacificIslands,Australiaand The AECactivelypursuesnetworkingwiththesebodiesandcounterpartsintheAsian, 1 public servants. AEC Indonesiadirectly trained225Indonesianpublicserviceofficials and405non ƒ ƒ ƒ ƒ ƒ ƒ ƒ

ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ BRIDGE standsfor‘BuildingResour development inelection administrationandgovernance. BRIDGE casestudy research programmes tosupportelectionmanagementandadministration. administration education andcapacitydevelopmentprogrammes onelectionmanagementand of electionadministrationsystems exchange ofknowledgeandexperiencesrelated tothestudy, reform andmanagement Netherlands, CanadaandIndonesia. Australia, Bhutan,Nepal,Timor‑Leste, Thailand, SouthKorea, Mexico, Japan, the included electionmanagementbodies,academicsandresearch organisationsfrom hosting amultilateralelectoralresearch forum,‘Towards ElectionInclusiveness’,that participation betweenAustralia,Indonesia,ThailandandIndia a regional knowledgeexchangeworkshopandseminaronincreasing election monitoring andevaluationoftheBRIDGE four newinstructionalmanualsforthe2014Indonesianlegislativeelection an Indonesianvisitorstudyprogramme duringthe2013federalelection commissioners from 17Indonesian provinces) an inductionprogramme for newlyelectedprovincial KPUcommissioners(104 stakeholders course forIndonesianelectoralmanagementbodyofficials andpossiblyother a research paperontheestablishmentofapostgraduate‑levelelectoralmanagement ‑ Pacific ces inDemocracy, andElections’.Theprogramme Governance provides professional

Annual Report 2013 1 Indonesiaprogramme andcreation ofa –14 Sukanthan Aravindan,AECofficersecondedtoPNGEC the mostrewardingpartofroleforme.’ ‘Helping tobuildingthetechnicalcapacityofourPNGcounterpartswas youth ambassadorsfordevelopmentwhowere workingatthecentre in2013–14. AEC provided pre‑deployment briefings,ongoingsupportandmentoringtotwoAustralian As apartnerorganisationtotheNepaleseElectoralEducation andInformationCentre, the Commission ofNepalstaff attendedtheAEC’s electionvisitorprogramme. of theNepaleseElectoralEducationandInformationCentre inKathmandu.Two Election In 2012–13theAECassistedElectionCommissionofNepal withongoingoperation Nepal ƒ ƒ ƒ ƒ Assistance in2013–14included: expertise appropriate tothe PNGEC’s focus. in late2013.Undertheprogramme, theAECprovides short‑terminjectionsoftechnical Guinea whenthebroaderelectoralsupportprogramme Australian Government ended programme becametheonly provider ofAustralianelectoralassistancetoPapuaNew the AECPNGECTwinning Programme, fundedbyDFAT untiltheendof2015.This The AECworkswiththePapuaNewGuineaElectoralCommission(PNGEC)through Papua NewGuinea ƒ ƒ ƒ activities included: study programme andaBRIDGEworkshopinDarwinforSTAE andCNEstaff. Additional In September 2013,atthetimeoffederalelection,AECdelivered anelection to continuestrengthen electoralcapacity. Técnico deAdministraçãoEleitoral(STAE) andtheComissãoNacionaldeEleições(CNE), The AECworkedwiththeelectionmanagementbodiesinTimor‑Leste, theSecretáriado Timor ƒ ƒ ƒ ƒ ƒ ƒ ƒ attendance atelectoralsupportprogramme board meetings. state elections election studyprogrammes fortheMarch 2014 SouthAustralianandTasmanian attendance ofsevenassistantelectionmanagersfrom PapuaNewGuineaatAEC‑led training andevaluationtoassistwiththepilots additional short‑termexpertisefrom three staff intheareas ofcommunityengagement, two staff secondedtoassist thePNGECwithaseriesofenrolment andelectoralpilots accreditation ofmore BRIDGEfacilitatorsinbothSTAE andCNE. in February 2013andtwomodifiedBRIDGEintroductory modulesinDiliJune 2013 delivery oftwomodifiedBRIDGEcivicseducationandvoterinformationmodulesinDili by theAEC’s Timor‑Leste programme officer an ongoingmentoringandcoachingprogramme forSTAE andCNEstaff inthefield,led ‑ Leste Report on performance

Election supportservices

61 62 Other international partnershipsandprogrammesOther international Federal electioninternationalstudyprogrammeparticipant hospitable andmostproductive–worthemulating.’ thanksfortheinitiative.Itwasprofessional,warm, very AEC] deserves bodies andtakesforwardmutualcooperationtoahigherlevel.[The ‘A greatexperienceprovidedbyAEC.Helpsallelectoralmanagement Australian ElectoralCommission ƒ ƒ ƒ ƒ ƒ ƒ ƒ through otherPacificIslandprogrammes. Activitiesincluded: The AECalsoprovided supporttoPacificnationsthrough PIANZEAaswellassistance In 2013–14theAECcontinuedtoprovide secretariat servicestothePIANZEAnetwork. Pacific Islands opportunities, andextendthe ties thatbindtheelectoralfamilyaround theworld. programmes offer participants arangeofbenefits,includingimportantnetworking FoundationforElectoralSystemsandDFATthe International also attended.Such Representatives fromInstituteforDemocracy andElectoralAssistance, the International Thailand andTokelau. Papua NewGuinea,Samoa,SolomonIslands,SouthAfrica, South Korea, Timor‑Leste, Bhutan, Canada,Fiji,India,Malaysia,Mongolia,Myanmar, Nepal,NewZealand, Palau, The programme hostedadiversegroupparticipantsfrom ofinternational 19countries: studyprogrammeThe AECconductedaninternational during the2013federalelection. studyprogrammeFederal electioninternational South Sudan,Tonga, Rwanda,Uganda, Ukraine,ZambiaandZimbabwe. Malawi, Myanmar, Nigeria,PapuaNewGuinea,thePhilippines,Republic ofKorea, and Asia‑PacificcountriesincludingBotswana,HongKong, Indonesia,Iraq,Kenya,Liberia, studyprogrammesIn 2013–14theAEChostedinternational anddelegationsfrom African visitors Hosting international ƒ ƒ ƒ ƒ ƒ ƒ ƒ Commission withtheSolomonIslandsElectoralCommission. through workplacementof astaff memberfrom thePapuaNewGuineaElectoral supporting aPIANZEAknowledgeexchangeonvotereducationandcommunication the Vanuatu ElectoralOffice delivering afinalvotereducationworkshopfordistrict registration officers andstaff from registration curriculum; trainingtrainers;andsupportingelectionplanning,logisticsvoter supporting theTongan ElectoralCommissionbydevelopingavotereducation Marshall Islands Cook Islands,Kiribati,theFederatedStatesofMicronesia, Tonga, Timor‑Leste andthe PIANZEA network,includingparticipantsfrom PapuaNewGuinea,Samoa,Vanuatu, the delivering BRIDGEciviceducationandgendermodulesfor33electoralofficials from the March 2014 organising anddeliveringPIANZEAadvisorygroup meetingsheldinJuly 2013and in September 2013 hosting PacificIslandofficials aspartoftheAustralianfederalelectionvisitor programme registration system,software andhardware andongoingtechnicalsupportforusers providing clinicfor17Pacificelectoralofficials alearning ontheAEC’s genericvoter

Annual Report 2013 –14 Programme 1.2 Election Support Services – key performance results 2013–14 2011–12 2012–13 2013–14 Register of Political Parties Party registration processed ACHIEVED ACHIEVED ACHIEVED in accordance with the Met requirements of the Electoral Act; all Met requirements of the Electoral Act. Processed all applications in accordance applications received were processed. with the provisions of the Electoral Act and in legislation and the Register of Received and processed unusually large a timely manner. Political Parties updated in a Party Registration Guide and related forms numbers of applications to register new timely manner. updated on the AEC website. political parties (33). Formed a new Funding and Disclosure branch in January 2014, which is responsible Reasons for AEC decisions about party Party Registration Guide and related forms for party registration functions in response to registration applications published on the updated on AEC website. 2012 McLeod Inquiry recommendations.a AEC website. Reasons for AEC decisions about party registration applications published on the Report on performance AEC website. Funding and disclosure Election funding calculated NOT APPLICABLE NOT APPLICABLE ACHIEVED and paid in accordance with No federal elections. No federal elections. See above for details of payments for each the legislation. event. Financial disclosures obtained ACHIEVED ACHIEVED ACHIEVED and placed on the public Reminded all relevant individuals and 2011–12 annual returns received and Received and processed 681 out of 682 record in accordance with organisations to lodge financial disclosure processed in time for publication on annual returns expected for 2012–13 in time legislated timeframes. returns and published returns on AEC 1 February 2013. for publication on 3 February 2014.

website as soon as practicable after

Election supportservices Received all 2011–12 annual returns, so no No cases referred to the CDPP for lodgement. prosecutions necessary. non‑lodgement. Prosecuted a candidate from 2010 federal Received and processed 1 726 out of 1 736 election who failed to lodge a financial candidate and Senate group returns for 2013 disclosure return despite reminders: court federal election. found the candidate guilty. Referred 10 candidates to CDPP for Referred a further three donors to the non‑lodgement of a candidate return. Commonwealth Director of Public Prosecutions (CDPP) for non‑lodgement of a Received all 11 candidates returns for the 2010–11 annual return. Griffith by‑election. 63 64 Australian ElectoralCommission

2011–12 2012–13 2013–14 Industrial elections and protected action ballots Industrial elections delivered ACHIEVED ACHIEVED ACHIEVED in accordance with relevant All industrial elections are delivered in All industrial elections are delivered in All industrial elections are delivered in legislation. accordance with the Fair Work Act and the accordance with the Fair Work Act and the accordance with the Fair Work Act and the rules of relevant organisations. rules of relevant organisations. rules of relevant organisations. Protected action ballots ACHIEVED ACHIEVED ACHIEVED delivered in accordance with All protected action ballots completed in All protected action ballots completed in All protected action ballots completed in relevant legislation and Fair accordance with the Fair Work Act and Fair accordance with the Fair Work Act and Fair accordance with the Fair Work Act and Fair Work Commissionb orders. Work Australia orders. Work Australia orders. Work Commission orders. All election tasks carried out ACHIEVED ACHIEVED ACHIEVED

Annual Report 2013 in accordance with legislated All industrial election tasks delivered in All industrial election tasks delivered in All industrial election tasks delivered in timeframes. accordance with legislated timeframes and accordance with legislated timeframes and accordance with legislated timeframes and timetables. timetables. timetables. Fee‑for‑service elections Fee‑for‑service elections ACHIEVED ACHIEVED ACHIEVED successfully delivered, Complied with all relevant legislative Complied with all relevant legislative Complied with all relevant legislative as required, on a full cost requirements, internal policies and requirements and organisational rules to requirements, internal policies and recovery basis. organisational rules to conduct conduct fee‑for‑service elections on a full organisational rules to conduct –14 fee‑for‑service elections on a full cost cost recovery basis. fee‑for‑service elections on a full cost recovery basis. recovery basis. Updated relevant internal policies. Effective assistance is ACHIEVED ACHIEVED ACHIEVED provided with the conduct Provided skilled and trained staff and Continued to provide skilled and trained staff Continued to provide skilled and trained staff of state, territory and local resources to successfully conduct or assist and resources to successfully conduct or and resources to successfully conduct or government elections where with parliamentary elections. assist with parliamentary elections. assist with parliamentary elections. requested by the relevant Provided assistance to state and territory Provided assistance to state and territory Provided assistance to state and territory electoral body. electoral bodies. electoral bodies. electoral bodies. State, local government ACHIEVED ACHIEVED ACHIEVED stakeholders and Received positive feedback on the conduct Received positive feedback on the conduct Received positive feedback on the conduct fee‑for‑service clients are fully of fee‑for‑service elections from stakeholders of fee‑for‑service elections from stakeholders of fee‑for‑service elections; 60% of elections satisfied with the services and clients. and clients, with 100% of respondents delivered were ‘repeat business’ for previous provided. surveyed indicating that they were ‘satisfied’ clients. or ‘very satisfied’ with the service provided. 2011–12 2012–13 2013–14 Torres Strait Regional Authority elections Elections delivered in NOT APPLICABLE ACHIEVED NOT APPLICABLE accordance with relevant No elections held. Conducted successful elections on No elections held. legislation on a full cost 15 September and 8 December 2012. recovery basis. Key performance indicator International assistance by ACHIEVED ACHIEVED ACHIEVED the AEC meets the goals All specified goals met. All specified goals met. All specified goals met. specified for individual projects Feedback from stakeholders on how the undertaken, with stakeholders AEC met commitments was overwhelmingly fully satisfied with the services positive. provided. Report on performance a. R McLeod 2012, Review of the Australian Electoral Commission’s disclosure compliance function under Part XX of the Commonwealth Electoral Act 1918, PricewaterhouseCoopers. Available on AEC website. b. On 1 January 2013, Fair Work Australia became the Fair Work Commission. The previous name is maintained for the relevant KPI.

Election supportservices

65 66 franchise lengths todeliver the Going togreat South Goulburn Island. South Goulburn Territory Aboriginalcommunityon polling inWarruwi –aremote Northern preparing fortheirdayofremote has already beenupforsometime, darkness. Buttheteamfrom Darwin a faintlightonthehorizonbreaks the It’s anearlystart–sothatonly Warruwi, with around 220 enrolled voters, is just one of many Indigenous communities spread over 1.3 million square kilometres in the Division of Lingiari that received mobile polling services during the 2013 federal election. Almost all of the voters in Lingiari live in remote areas, and one in every three lives in a remote Indigenous community. Service delivery in these areas can be particularly challenging. For many of these Aboriginal and Torres Strait Islander voters English is their second, or even third, language and electoral processes are unfamiliar and challenging. Nevertheless, they are keen to have their say. To make it easier, the AEC implemented significant improvements to electoral services for remote voters during the 2013 election. Schedules were extended to allow communities with more than 200 enrolled voters to receive at least one full day of polling. Larger communities received up to five days of polling. The extended services were publicised widely on regional television and radio and promoted locally through Australian Government agencies and community organisations. Partnership was key. The AEC worked in collaboration with the Department of Human Services (DHS) to maintain efficiency while extending the reach of services and to ensure they were both professional and culturally appropriate. Each AEC mobile polling team included two experienced DHS staff who work regularly in the communities and are known and well regarded. They were accompanied by an experienced AEC polling official. Most teams had at least one Indigenous member. The teams travelled to communities by air and in DHS vehicles, supported by DHS logistical staff in Darwin and Alice Springs and following DHS remote travel safety protocols. At their destinations, teams used the AEC’s new electronic certified lists to search quickly for voter names and improve the movement of voters through each polling location. A series of 12 Indigenous in‑language DVDs and one easy‑English version were also screened at various locations on TVs or tablets. The videos showed voters how to cast a formal vote and 89 per cent of viewers said they found them helpful. Mobile polling teams were also supported by AEC voter information officers (VIOs) – a new position established for the 2013 federal election. VIOs were local Indigenous community members trained by the AEC to help voters to understand how to cast a formal vote. Throughout the election VIOs worked in 44 remote communities across the Northern Territory. Overall, remote polling teams for the 2013 federal election took 27 per cent more votes than in 2010. The AEC’s partnership with DHS proved to be a critical factor in improving services to remote communities, as was support received from the Australian Department of Families, Housing, Community Services and Indigenous Affairs, the Australian Bureau of Statistics, Northern Territory Shires and the many organisations and individuals who work regularly in these remote areas. 68 Overview electoral responsibilities. that allAustralianshavesufficientknowledgeandunderstandingoftheir The AECdeliverseducationandpublicawarenessprogrammestoensure EDUCATION ANDPUBLICAWARENESS Australian ElectoralCommission on thesecondNationalIndigenous Youth Parliament, heldinMay 2014. The chapterincludesatableofkeyperformanceresults overthree yearsandacasestudy ƒ ƒ electoral matters. Informed Australiansthrough theprovision ofinformation serviceson Programme 1.3EducationandCommunication targeted educationandpublicawareness programmes. through activeelectoralroll management,efficient deliveryofpollingservicesand Maintain animpartialandindependentelectoralsystemforeligiblevoters AEC OUTCOME ƒ This chapterreports onthe AEC’s performancein: ƒ ƒ ƒ ƒ 2013–14 performancehighlightsinclude: ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ leaders ondemocraticprocesses. holding thesecondNationalIndigenousYouth ParliamenttoeducateIndigenous youth diverse backgrounds tounderstandhowcastaformalvote election –tohelpIndigenousAustraliansandpeoplefrom culturallyandlinguistically deploying 332voterinformationofficers –anew role introduced forthe2013federal general public providing electoraleducation servicestoschools,students,teachersandthe 10 millionhouseholdsacross Australia producing theOfficialguideto2013federalelection,whichwasdelivered toaround comply withtheirenrolment andvotingobligationsatthe2013federalelection delivering abroad‑sweeping publicawareness campaigntohelpeligibleAustralians facilitating schoolelectionsinvolving50 358studentsthrough GetVoting welcoming themillionthvisitortoNationalElectoralEducationCentre inCanberra democracy regardless ofindividualbackground orcircumstances. delivering targetedprogrammes sothatalleligiblevoterscanparticipateinAustralian their electoralobligations delivering publicawareness programmes tohelpAustraliansunderstandandfulfil

Annual Report 2013 –14 Assisting teachersandfuture teachers Get Voting National ElectoralEducationCentre Education Your Vote Counts impact isonstudents,andtoidentifywaysexpandthereach oftheprogramme. the AECtobetterunderstandhowGetVoting resources are usedinschoolsandwhattheir The evaluationframeworkwillbefullyimplementedoverthenext 12monthsandwillhelp and stagedresearch withteachers,suchasin‑schoolinterviewsandonlinesurveys. The frameworkincludesanautomatedfeedbackprocess aftereachGetVoting election short This year, theAECdevelopedanevaluationframeworktosystematicallymeasure the ƒ ƒ ƒ In 2013–14theGetVoting website: on goodelectoralpractice. also distributedtoschools.AECdivisionalstaff supporttheprogramme, providing advice teachers. Free electionresources, includingballotboxes,postersandotherequipment, are Get Voting, availableontheAECwebsite,provides onlineresources andplanningtoolsfor electoral systemandprepare themtofulfiltheirdemocratic responsibilities as adults. councils. Theseauthenticelectionexperienceshelpstudentstounderstandthefederal schools toconductin‑schoolelectionsforreal positions,suchasrepresentatives onstudent The AEC’s nationalschooleducationprogramme, GetVoting, helpsprimaryandsecondary programmes. Thefinalevaluation report and recommendations willbedelivered in2014–15. The NEECalsobeganacomprehensive evaluationofthegoalsandoutcomesits millionth visitorsincemovingtoitscurrent locationatOldParliamentHouseinCanberra. delivered 2 542education sessions to87 065participants.Thecentre alsowelcomedits In 2013–14theNEEChostedvisitorsfrom all150Australianelectoraldivisionsand citizens. Forvisitorsaged16orolder, thesessionsincludeopportunitytoenrol tovote. visitors are schoolstudents,thecentre alsoconducts sessionsforadults,includingnew electoral processes andthedemocraticresponsibilities ofallcitizens.Whilethemajority Canberra providesanddemocracy, electoraleducationonAustraliangovernment federal The AEC’s NationalElectoralEducationCentre (NEEC)atOldParliamentHousein groups through avarietyofchannelsandprogrammes. In 2013–14theAECprovided educationservicestoschools,universitiesandcommunity civics educationinschools. education. Theprogramme aimstodeveloptheskillsand knowledgeneededtoteach Your Vote Countsisaworkshoppresented byAECstaff touniversitystudentsstudying ƒ ƒ ƒ was usedtodeliverschoolelectionsfor50 358students. logged 386requests forelection equipmentpacks received 11 764uniquevisitors - andlong‑termoutcomesofGetVoting, whichisstillarelatively newprogramme. Report on performance

Education andpublicawareness

69 70 Federal election2013 Public awareness campaigns Australian ElectoralCommission list forteachersandeducators. general publicthrough itswebsite . Italsooffers adedicated email serviceandsubscriber The AECprovides arange ofinformationandeducationresources toschoolsand the Online educationresources ƒ ƒ In 2013–14,theAECalsocontributedto: Civics education achieve thespecificoutcomesofhistorycurriculum. educators portalScootle.Scootleallowsteacherstofindappropriateactivities learning In 2013–14,MakingaNationwaslinkedtotheAustralianhistorycurriculumthrough the It isavailableontheAECwebsite. Making aNationistheAEC’s toolforseniorhistorystudents. onlineinteractivelearning Making aNation methods toreach thewidereducationsector. participated inYour Vote Counts.Thisprogramme iscurrently intransitiontootherdelivery During 2013–14more than2 000universitystudentsfrom eighttertiaryinstitutions ƒ ƒ ƒ The campaignaimstoensure thatvoters: the publicawareness campaignoverthree phasesfrom announcementtoelectionday. activities designedtomaximisevoterawareness. Traditionally theAECplansandstructures Before eachelectiontheAECimplementsarangeofcommunicationsandeducation delivered through amixofonlineandprintedmaterials. supported bysocialmediaandcommunityengagementevents. Detailedinformationwas and impactinascost‑effective amanneraspossible.Traditional mediaadvertisingwas Phased publicawareness activitieswere delivered inavarietyofwaystomaximisereach cast aformalvote. eligible voterswere correctly enrolled, understoodtheirvotingoptionsandwere ableto Senate election.Inparticular, AECpublicawareness campaignssoughttoensure thatall on the2013federalelectionand2014Griffith by‑electionandAustralian Western In 2013–14theAEC’s advertising,communicationandpublicrelations strategiesfocused ƒ ƒ ƒ ƒ ƒ and citizenshipinstitutions. National CapitalCivicsEducationGroup –thepeakforumforCanberra‑basedcivics the AustralianGovernment’s NationalSchoolsConstitutionalConventionand the for classroom teachers universities andothersintheeducationsectortodeveloptrialprofessional learning consultations onanewnationalcivicsandcitizenshipcurriculumcollaboratedwith understand howtocastaformal vote. attend apollingplaceonelection day are aware oftheirvoting options,includingwaystheycanvoteifwillnotbeable to understand howtoenrol orupdatetheirenrolment details

Annual Report 2013 –14 Table 19outlinestheactivitiesdelivered inthisphaseofthecampaign. Australians aged18 to 25,who traditionallyhavelowerlevelsofenrolment compliance. public relations andsocialmediamarketing.Anumberof activitieswere targetedat involved amulti‑pronged mixofcommunityengagementactivities,advertising,media, Australians oftherequirement toenrol orupdatetheirenrolment details.Thecampaign The pre‑election enrolment campaignsoughttogiveanearlyreminder toeligible Phase 1:pre online andprintedinformationproducts. Each phaseofthecampaignincludedamixadvertising,public relations activitiesand was reduced byaweek. to theoverallcampaign.Whenelectiondatewaschanged to7 Septemberthisphase announced electiondateof14 Septembertoaddapre‑election enrolment reminder phase In thefirsthalfof2013AEChadauniqueopportunitytotakeadvantagean b. a. Table 19: 2013federalelection–publicawareness campaignactivities Activity campaign engagement the LastMinute Don’t LeaveItto Public relations andpromotions Student Edge advertising Low‑level online Advertising Sporting events Thing Vote isaValuable campaign –Your advertising Mass media Thing Vote isaValuable campaign –Your media advertising Election mass Your Vote Matters Facebook app Partnerships targeting youngAustralians Rock Enrol

Student EdgeisAustralia’s largestmember‑based organisationforsecondaryandtertiarystudents. Rock Enrol isaninitiativeofTriple JandencouragesyoungAustralianstoenrol andvote. ‑ election –MaytoAugust 2013 Timing 1 July–12 August 1–6 August Commenced 29 May 26–28 July 19–22 July 14 July–3 August 4 August–7 September 24 June–12 August 1 July–12 August Report on performance eligible studentstoremind themtoenrol andvote in theGrassmusicfestival Triple J,includingsponsorshipattheSplendour Description students reminder messagetotheiremployees/members/ and tertiaryinstitutionsindeliveringenrolment Involved workplaces,sportingorganisations Partnered withStudentEdge targeting 17‑year‑olds 18 turning Paid search advertisingandadsonFacebook message two weekendstodeliverenrolment reminder Attended 17sportingeventsnationallyacross and radiofortheprinthandicapped television andradio,communitylanguageradio online, incinemas,outdoorsandonIndigenous National advertisingontelevision,inmagazines, services andformalitymessaging to electionday. Covered closeofrolls, voter online) from announcementoftheelectiondate National advertising(television,press, radioand enrol orupdatetheirenrolment Australians, particularlythoseaged18to24, Facebook enrol tovoteappreminds all Again usedRockEnrol

Education andpublicawareness a inpartnershipwith b todirectly email

71 72 Australian ElectoralCommission first usedatthe2007federalelectionsandagain2010 federalelections. However, theresearch alsoshowstheimpactofcampaignhaslessenedsinceitwas campaign playedarole in increasing knowledgeinthelead‑uptofederalelection. system remained highthrough 2013–14andthattheYour Vote isaValuable Thing The research alsofoundthatawareness ofthefundamentalsAustralianvoting rate ofyoungAustraliansenrolled from 76.3 per centto78.5 per cent. Australians, indicatingthattheearlyphaseofcampaigncontributedtogrowth inthe that thoseaged18–24were more likelytorecall AECenrolment messagesthanolder Independent marketresearch conductedbyIpsosStrategicResearch Institute found to anoverallincrease inenrolment from 91.2 per centto92.3 per centin2013–14. service deliveryoptionsandthestrong motivationprovided bytheelectionitself,contributed AEC research indicatesthatthepre‑election campaign,inconjunctionwithnew online Public awareness campaignoutcomes advertising andwastranslatedinto28communitylanguages10Indigenouslanguages. Each stageoftheadvertisingcampaignusedamixtelevision,radio,press anddigital voters howtocorrectly complete HouseofRepresentatives andSenateballotpapers. The finalstage,focusedonformality, ranintheweekleadinguptoelectiondayandinformed and continueduntil6 September. vote early, votingoptions.Thisphasebeganon21 August and toldthemaboutalternative The votingservicesstageadvisedpeoplewhowouldnotbeabletovoteonelectionday update theirdetailsbefore thecloseofrolls deadline at8pmon12 August. date announcementon4 August,voterswere againreminded thattheyneededtoenrol or details before theelectiondatewasannounced.Infinalweek,following from JulytoAugust,themessagevoterswasnotwaitbutenrol orupdatetheir The firstcampaignstage(closeof rolls) wasdelivered intwoparts.Inthefirstthree weeks, relevant totheparticularpointinelectionperiod. awareness ofvoterrightsandresponsibilities. Eachphase focusedonadifferent message titled Your Vote isaValuable Thing,wasrolled outinstagestobuildrapidandincreasing The AECmassmediaelectionadvertisingcampaignbeganon14 July. Thecampaign, September 2013 Phases 2to4:closeofrolls, voterservicesandformality–Julyto and e‑text. available in26languagesandaccessibleformatsincludingBraille, largeprint,audio information ontheAECwebsite,includingapracticevotingtool. Theofficial guidewas on howtocorrectly completeballotpaperstocastaformalvoteandlinkedadditional do iftheycouldnotgettoapollingplaceonelectionday. Italsoprovided information specific informationonwhere, howandwhenAustralianscouldvote,includingwhatto households across Australia.Theguidesupportedtheadvertisingcampaignbyproviding The AECdelivered theOfficialguideto2013federalelectionaround 10 million Official guidetothe2013 federalelection

Annual Report 2013 –14 2014 Griffith by‑election the DivisionofGriffith. media releases toanofficial electionguidedelivered tomore than74 000 households in the Griffith by‑electioninFebruary 2014.Theserangedfrom newspaperadvertising and The AECproduced arangeofsimilarcommunicationproducts tosupporttheconduct of and 428direct enquiries. almost 1 000pagecomments.AECTwitter hadmore than7 100followers, 686retweets people. Ithadmore than20 000pagelikes,almost12 000dailyengagedusersand During the2014WA Senateelection,theAECFacebookpagereached over2.2 million 3 300 retweets, whichreached welloverone millionpeople. more than5 500followers,received more than2 000direct enquiriesandhadmore than engaged users,andpostsonitwere seenmore thanseven milliontimes.AECTwitter had interactions. Thepagehadmore than19 000pagelikesandmore than90 000daily people through acombination ofsponsored pageposts,paidadvertisingand During the2013federalelection,AECFacebookpagereached almostone million communicationstrategies,campaignsandactivities. integrated intoallAECexternal and electionmessagessupportitscommunicationcampaigns.Socialmediaare fully The AECusesFacebookandTwitter torespond topublicenquiries,distributeenrolment Social media AEC website. and graphics.The2013results are nowstored withresults from previous electionsonthe available formediaoutletsseekingtotailorthisinformationtheirowndisplayformats TallyVirtual RoomavailableontheAECwebsite.Aparallelfeedofelectionresults datawas On electionnightandinthefollowingweeks,AECprovided electionresults onthe and inotheraccessibleformats. of thepublicawareness campaign. MaterialwasavailableinlanguagesotherthanEnglish its website. Stagedupdatestothehomepagecomplementedstagedkeymessages The AECprovided comprehensive informationaboutthe2013federalelectionon AEC website Report on performance

Education andpublicawareness

73 74 Community formalityinitiatives Assisting Australianswithdiverseneeds 2014 Western AustralianSenateelection Australian ElectoralCommission people, delivered primarily through theIndigenousElectoralParticipationProgramme. The AECalsohasspecificoutreach programmes forAboriginaland Torres StraitIslander those withdisabilities. diverse backgrounds; forthose suffering disadvantage,suchashomelessness;andfor includes communityeducationandproducts forAustraliansfrom culturallyandlinguistically eligible Australianstoparticipateinourdemocracy, regardless ofcircumstance. This The AECimplementsarangeofeducationandcommunicationstrategiestoenableall photo andfilmingopportunitiesproactive contactwithmediaoutletsandjournalists. It useditscontractedpublicrelations agencytohelpwitharangeofactivities,including on ensuringthatWA voters understoodtheyhadtobeenrolled for, andvotein,theelection. The AECalsoimplementedmediaandpublicrelations activitiesforthiselection,withafocus and servedasacentralsource ofelectioninformation. web pagecomplementedthestagedkeymessagesofpublicinformationcampaign The AEClaunchedthe2014WA Senateelectionwebpageoncethewritwasissued.The than one millionhouseholdsinWA. Indigenous languages.Anofficial guidetothe WA Senate electionwasdelivered tomore voter servicesandformality–wastranslatedintoeightcommunitylanguagesfive The campaignusedthesamestagedapproach asforthefederalelection–closeofrolls, the writsforelectionwere issued–Friday, 28 February 2014. Preparation ofthecampaignbeganinlate2013toensure thatitcouldbeonairtheday message Your Vote isaValuable ThingbuttargetedittovotersinWesternAustralia. In itspublicinformationcampaignfortheWA Senateelection,theAECagainused Indigenous voters. these were pollingplaceswithlargeproportions ofculturallyandlinguisticallydiverse or population hadlowEnglishproficiency orlackedfamiliarity withelectoralprocess. Typically in selectedpollingplaceswithhistoricallyhighinformalityrates andwhere thevoting formal ballotpapersfortheHouseofRepresentatives andtheSenate.VIOswere deployed deployed pollingofficials dedicatedtohelpingvotersunderstandhowcomplete Under itsvoterinformationofficer (VIO)programme theAEC recruited, trainedand Voter informationofficers participants inSydneyandMelbourne. a five‑monthperiod.Theydelivered 138communityworkshopstoatotalof3 598 officers todelivertargeted electoral educationover inSydneyandtwoMelbourne For the2013federalelectionAECcontracted10bilingual communityeducation and linguisticallydiversecommunitiesinelectorateswithhighrates ofvotinginformality. of unintentionalinformalvoting.Activitiesincludedface‑to‑faceelectoraleducationforculturally The 2013federalelectionpresented theopportunitytotrialnewinitiativesreduce thelevel

Annual Report 2013 –14 Social inclusion enrolment andvoting. These newproducts provided arangeofelectoralinformationcoveringboth ƒ ƒ ƒ During 2013–14theAECdevelopedthree newproducts targetedatvoterswithdiverseneeds: Accessible publications used were Mandarin(3 000calls),Cantonese(1 400calls)andArabic(1 000calls). the callersusedtranslatorservicetospeakdirectly toAECstaff. Thethree toplanguages multi‑language informationline.Ithandledapproximately 10 000callsin2013–14;7 000 of VITS operated16dedicatedlanguage‑specifictelephoneinterpretera informationlinesand electoral informationthroughout theelectionperiod. This ensured thatvotersfrom culturallyandlinguisticallydiversebackgrounds could access translating servicetocoverthesameoperatinghoursaselectioncontact(call)centre. 2013 federalelectionand2014WesternAustralianSenateelection,theAECextended of ImmigrationandBorder Protection’s Translating andInterpreting Service. Duringthe and Translating Service(VITS).Thisservicecanalsobeaccessedthrough theDepartment The AECprovides atranslating service,whichisoutsourced Interpreting totheVictorian Translation services ƒ ƒ ƒ provide accessibleelectoral servicesby: The AECsupportstheAustralianGovernment’s SocialInclusionAgendaand aimsto for displayinvotingscreens. polling placeswithtranslatedformalityposters,inrelevant combinationsof35languages, historically highrateofinformalityrelated tolowEnglishproficiency. Itthensuppliedthese The AECalsoidentifiedthetopthree languagesspokeninover400pollingplaceswitha Representatives andSenatevoting. diverse communities,theAECdisplayedtranslatedvotingformalitypostersonHouseof At the2013federalelection,inpollingplaceswithlargeculturallyandlinguistically Translated pollingplacematerial polling placesthatengagedVIOshadhigherratesofvotingformality. A majorityofvoterswhousedVIOservicessaidtheyfoundthemhelpfuland63 per cent Tasmania. VIOs alsoaccompanied26mobilepollingteamstoremote areas. A totalof332VIOswere employedin225pollingplacesallstatesandterritoriesexcept ƒ ƒ ƒ ƒ ƒ ƒ a videoinAustralianSignLanguage forthedeafandhearing‑impaired community. a videoonvotingservicesfortheblindandlow‑visioncommunity andtheiradvocates English proficiency easy Englishguidesforvoterswithanintellectualorcognitive disabilityorlow benefits ofdiversityandtosupportstaff withdisabilitiesintheworkplace. implementing inclusiverecruitment andworkplacepracticestoeducatestaff aboutthe contact channels,accessiblepublicationsandanwebsite providing arangeofproducts andinformationservices,includingavarietyofalternative andassistedvotingoptions polling placesandalternative ensuring accesstovoterservicesbyproviding accessiblepermanentAECpremises and Report on performance

Education andpublicawareness

75 76 Australian ElectoralCommission not available, alternative arrangementswerenot available,alternative inplace,including: newspapers andtheelectioncontact(call)centre. Where anaccessiblepollingplacewas polling placelocatorserviceontheAECwebsite,advertisinginmajormetropolitan each electiontheAECpromoted theaccessibilityratingsofallpremises usingasearchable To ensure thatvoterscouldmakeinformedchoicesaboutaccessiblepollingplaces,for guided bytheobjectivesofDisabilityDiscriminationAct1992. incorporates theDisability(AccesstoPremises –Buildings)Standards 2010,whichis was practicable,usedpollingplaceswithfullaccessibility. Itspollingplaceinspectiontool federal election,2014Griffith by‑electionand2014 WA Senateelectionand,asfar The AECundertookphysicalinspectionsofallpollingplacesusedduringthe2013 and, where possible,existing premises meetAustralianStandard AS1428(2010). All newlyobtainedandfittedoutAECtenanciesare BuildingCodeofAustraliacompliant Accessible premises through theAustralianCommunications andMediaAuthority. impairment. TheserviceisoperatedbytheNationalRelayService,whichmanaged The AECprovides aservice forvoterswhoare deaforwhohaveahearingspeech Services forthosewhoare deaforhaveahearingspeechimpairment are captionedandhavefulltranscriptsavailable. information isoptimisedtodisplayin‑languagepagetitlesanditsYouTube‑hosted videos AEC’s websiteisoptimisedtodisplayeffectively onsmall‑screen devices,itstranslated Guidelines (WCAG) 2.0ConformanceLevelAAfrom Australia.Inaddition,the Vision online enrolment systems,havestatementsofaccessibilityforWeb ContentAccessibility Services availableontheAECwebsite,includingonlinepostalvoteapplicationand Disability AdvisoryCommitteefordistributiontotheirmembers. website. Somewere alsoprovided AustraliaandotherorganisationsontheAEC’s toVision available toorder from theelectioncontact(call)centre andfordownloadfrom theAEC election, theAECalsoprovided arangeofpublicationsinaccessibleformats.Thesewere During the2013federalelection,2014Griffith by‑electionand2014 WA Senate ‘Managing resources andassets’. More informationonAECstrategiestosupportthosewithdisabilitiesisavailablein ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ telephone votingforvoterswhoare blindorhavelowvision. mobile votinginhospitals,nursinghomesandothercare facilities receiving ballotpapersoutsideapollingplace,suchasinvehicle an assistedvoteinapollingplace postal voting

Annual Report 2013 –14 Election communicationtoIndigenousvoters Services forIndigenousAustralians ƒ ƒ ƒ ƒ used across keyactivities.Theseincluded: Future’ wasdevelopedfortheIndigenousprintandonlinecommunicationcampaign activities forIndigenousAustralians.Specialisedbrandingunderthe tagline‘OurVote, Our In thelead‑upto2013federalelectionIEPPdelivered arangeofcommunication Canberra inMay 2014. delivery ofaflagshipevent:thesecondNationalIndigenous Youth Parliament,heldin election‑focused activitieswere delivered inthebroader contextoftheIEPPstrategy and Information andassistanceonhowtocastaformalvotewere alsoprovided. These the needtoenrol andvote forthe2013federalelectionand2014WA Senateelection. In 2013–14,acore IEPPobjective wastoincrease IndigenousAustralians’awareness of ways thatmeetculturalandregional needs. local communitiesorinpartnershipwithotherorganisationstodeliverelectionservices state andlocallevelsworkdirectly withAboriginalandTorres StraitIslanderpeopleintheir Programme (IEPP)aimsto closethisgap.Undertheprogramme, AECstaff at national, formally thananyotherAustralians.TheAEC’s IndigenousElectoralParticipation Indigenous Australiansare lesslikelytoenrol, lesslikelytovoteand ƒ ƒ ƒ ƒ ƒ ƒ placing targetedadvertisements andeditorialcontentinIndigenouspress andonlinemedia covering enrolment,andformalityduringthe2013federal election turnout providing in‑languageelectionmaterialsforremoteTerritory communitiesintheNorthern external stakeholders and messages fordistributionduringthe2013federalelectionby internal developing asetofelectionposterscontainingenrolment, andformality turnout arrangements forthe2013federalelection Facebook promotions focusedonoutreach toIndigenousyouthandonremote polling launching theAECOurVote, OurFuture dedicatedFacebookpageon9 August 2013. awareness activitiesatcommunityeventsaround Australia. Indigenous andcommunityengagement officers conducting enrolment andpublic Report on performance

Education andpublicawareness

77 78 Strategic partnershipstoengageIndigenousaudiences Australian ElectoralCommission ƒ ƒ ƒ Co‑sponsored orcollaborative activitiesincluded: additional barriersofdistanceandaccess. Torres StraitIslanderpeople.Thiswasparticularlyimportantinremote locationsfacingthe agencies tohelpwidenthedeliveryofelectionmessagesandservicesAboriginal Throughout andnon‑government theyearAEC workedinpartnershipwithgovernment culturally tailored communication. them. Theseresults indicatethatthere isvalueindelivering specificallytargetedand campaign hadeitherfailedtoreach targetaudiencesorhadonlylimitedreach among subsequent evaluationrevealed thattheIndigenouscomponentofmainstream during the2013federalelectiontomeetneedsofIndigenousvoters.However, the As fortheprevious twoelections,theAECadaptedmainstream advertisingactivities comparison withvisitsduringthe2010election. tothispageduringthe2013electionalmosttripledin portal ontheAECwebsite.Visits All AECIndigenousmediaandcommunicationactivitiespublicisedthe remote locations. ensure thatawareness programmes reach Indigenous Australiansinurban,regional and Programme willcontinuetocultivateappropriate partnershipsandcollaborationsto of communicationtoIndigenousaudiences.The Electoral Participation These partnershipsallowedtheAECtoextendreach andincrease theimpact ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ The SalvationArmyandGunyaMetainLoganCity, southofBrisbane delivered inpartnershipwith alocalIndigenousyouthprogramme runjointlyby a behind‑the‑scenestourofelectionprocesses forfouryoungIndigenousAustralians, formality messages Services andReconciliationAustralia,todistributeIndigenousenrolment, turnout agencies,suchastheDepartment ofHuman andnon‑government to helpgovernment an Indigenousstakeholderkitcontainingmediacontent,imagesanddigitalresources communities duringthe2013federalelection Department ofHumanServicestohelpprovide voterservicestoremote Indigenous a servicedeliveryagreement betweentheAEC’s Territory Northern office andthe Western Desertregions Territory. ofSouthAustralia,WesternAustraliaandtheNorthern education workshopstostudentsfrom remote communitiesacross theCentraland Programme andtheYWCAtodeliverelectoral collaboration withtheSouthAustralianWiltja 2013 DeadlyAwards inSydney of IndigenousRugbyLeagueinNewcastle,theBrisbaneClancestry Festivalandthe reminder inIpswich,theFestival messages,includingtheMurriRugbyLeagueCarnival sponsorship ofkeyIndigenousculturalandsportingeventstodisseminateenrolment National IndigenousYouth Parliament2014 a partnershipwiththeMuseumofAustralianDemocracyandYMCAtodeliver and votingreminder messages inthelead‑uptofederalelection radiostationtohelpdeliverenrolment, turnout an informalarrangementwithaWilcannia

Annual Report 2013 –14 National IndigenousYouth Parliament2014 study ‘Makingadifference attheNationalIndigenousYouth Parliament’. More informationontheNationalIndigenousYouth Parliamentisprovided inthecase for theircommunities. develop theirleadershipskillsandprofessional networksandbecomelocalambassadors The NationalIndigenousYouth Parliamentlaidthegroundwork forparticipantstofurther them andtotheircommunity. Old ParliamentHouse,where youthparliamentariansdebatedbillsonmattersimportant to A highlightwasatwo‑daysimulatedparliamentattheMuseum ofAustralianDemocracyat officialsgovernment and representatives oftheparliamentarypress gallery. Indigenous communityleaders,theUnitedStatesAmbassadortoAustralia, senior Governor‑General, ministersandtheiroppositioncounterparts,membersofparliament, frommade. Theymetwithandlearned manyofthenation’s leaders,includingthe worksand howlawsare howgovernment applicants, travelledtoCanberralearn Fifty youngIndigenousleadersaged16to25years,chosenfrom more than230 Old ParliamentHouse. collaboration betweentheAEC,YMCAandMuseumofAustralianDemocracyat 28 May to3 June 2014.Onceagain,thisflagshipeventintheIEPPwasproduct of Parliament heldin2012,thesecondNationalIndigenousYouth Parliamenttookplacefrom Building onthesuccessandgoodwillgeneratedbyfirstNationalIndigenous Youth Report on performance

Education andpublicawareness Australian Democracy, OldParliamentHouse Youth ParliamentheldattheMuseumof Participants ofthe2014NationalIndigenous

79 80 Programme 1.3 Targeted Education and Public Awareness Programmes – key performance results 2013–14 Australian ElectoralCommission 2011–12 2012–13 2013–14 Education 78 000 visitors to the National Electoral ACHIEVED ACHIEVED ACHIEVED Education Centre (NEEC) per annum. 87 717 90 400 87 065 2 000 NEEC sessions delivered per annum. ACHIEVED ACHIEVED ACHIEVED 2 529 2 600 2 542 100 000 participants in AEC education ACHIEVED ACHIEVED NOT ACHIEVED outreach services (including Get Voting and 131 876 100 717 83 025 community education). Reduced number is due to the diversion of AEC operational capacity to election delivery throughout 2013–14.

Annual Report 2013 1 200 participants in teacher professional ACHIEVED ACHIEVED ACHIEVED development sessions. 2 527 students from 17 universities. 3 184 students from 18 universities. 2 079 students from eight universities. New service delivery options, including ACHIEVED ACHIEVED ACHIEVED partnerships that promote public awareness Get Voting piloted in SA, Vic and ACT. Get Voting operating in all states. Get Voting take‑up in 127 divisions. of electoral matters. New online education resource material that ACHIEVED ACHIEVED ACHIEVED responds to curriculum needs. Designed education modules linked to Delivered education modules linked to Education modules available

–14 new national history curriculum. national history curriculum. through the national teacher resource portal. Participant feedback indicates 90% ACHIEVED ACHIEVED ACHIEVED satisfaction with AEC education services. Over 90% satisfaction rate with AEC Over 90% satisfaction rate with AEC Over 90% satisfaction rate with AEC education programmes. education programmes. education programmes. Public awareness AEC communication strategies and services ACHIEVED ACHIEVED ACHIEVED developed, implemented and reviewed as Developed communication strategies for Developed communication strategies for Implemented communication appropriate. special audiences. 2013 federal election including enrolment, strategies for 2013 federal pre‑election, referendum and special election, 2014 Griffith by‑election audience strategies. and 2014 WA Senate election, including tailored delivery to special audiences. 2011–12 2012–13 2013–14 Positive audience feedback on effectiveness ACHIEVED ACHIEVED ACHIEVED of advertising and public awareness Market research supports effectiveness Market research supports effectiveness of Market research supports activities through surveys, market research of Count Me In campaign strategy. Count Me In campaign enrolment publicity effectiveness of election campaigns and stakeholder consultation. materials. in raising public awareness. Published information is timely and ACHIEVED ACHIEVED ACHIEVED accurate, makes appropriate use of Public information and key services Public information and key services Timely and accurate public available technology and meets online (eg Count Me In enrolment campaign) (eg enrolment) delivered using online information delivered through accessibility standards. delivered using mix of technology, technology, including AEC website and AEC website and social media for including AEC website and social media. social media. 2013 federal election, 2014 Griffith by‑election and 2014 WA Senate Report on performance Social media platforms adopted to Social media fully integrated into election. extend AEC outreach. communication campaigns. Website meets WCAG 2.0 standard Website accessibility strategy introduced Website meets AGIMO National Transition to medium conformance level (AA).a to meet Australian Government Strategy accessibility standards. Information Management Office (AGIMO) National Transition Strategy standards. Indigenous Electoral Participation Programme (IEPP) Evaluation shows the IEPP is meeting its NOT APPLICABLE ACHIEVED ACHIEVED objectives. KPIs for IEPP were updated in 2012–13. Increased emphasis on urban and regional Evaluation indicates increase in

locations and on partnerships with electoral knowledge, enrolment and Education andpublicawareness KPIs for years to 2011–12 available on government and non‑government agencies turnout by Indigenous Australians AEC website. in line with programme evaluation. following mainstream and targeted services delivered for 2013 federal IEPP objectives mainstreamed into AEC election. business. Feedback from target audience on the IEPP NOT APPLICABLE ACHIEVED ACHIEVED shows the programme is well received. KPIs for IEPP were updated in 2012–13. Positive feedback from audiences and Positive feedback from Indigenous stakeholders for new tailored education Australians for federal election KPIs for years to 2011–12 available on services and information products. initiatives. AEC website. Improved awareness among Indigenous Australians.

a. Some legacy information (PDFs) is not yet fully compliant. 81 82 meet theUSAmbassador toAustralia,JohnBerry. the HonSirPeterCosgrove AKMC(Retd)andvisitedthe EmbassyoftheUnitedStatesto Participants alsoattendedareception HousewithHisExcellencyGeneral atGovernment noted thattheexperiencehad reinvigorated theirownenthusiasm andidealism. Ronaldson. Manyofthepoliticians whometandspokewiththeyouthparliamentarianslater attended astherepresentative oftheSpecialMinisterState,SenatorHonMichael and theParliamentarySecretary tothePrimeMinister, theHonJoshFrydenbergMP–who MP; theChairofPrimeMinister’s Indigenous AdvisoryCouncil,MrWarren Mundine; Affairs, SenatortheHonNigelScullion;LeaderofOpposition,BillShorten Participants alsotalkedinformallywithpoliticalleaderssuch as theMinisterforIndigenous the HonWarren SnowdonMPandNatashaGriggsMP. Wright. Inekereceived first‑handadvicefrom Northern Territory SenatorNovaPeris, Australian representatives, MarkButlerMP, SenatorAnneRustonandPenny fromtime andmeetlearn memberssenators.Arrinspoke atlengthtohisSouth The youthparliamentprogramme includedavisittoParliamentHouseobservequestion Old ParliamentHouse. collaboration betweentheAEC,YMCAandMuseumofAustralianDemocracyat the secondNationalIndigenousYouth Parliament.Onceagain,theyouthparliamentwasa Ineke andArrinwere among 50youngIndigenousleaders,aged16–25,whotookpartin representatives andsheaspires tobecomeanelectedrepresentative ofherpeople. someone who speaks her mind, Ineke provides a vital link between the council and community executive administrationofficerRegionalCouncilinNhulunbuy. fortheEastArnhem As Ineke Wallis isfromregion theEastArnhem andiscurrently workingasagovernance back tohiscommunityandhelpotherIndigenouspeoplebreak downbarriers. at theUniversityofAdelaide.Hisaimistopursueacareer inpolitics,withaspirationstogive Australia andtheFinnissRiverregionTerritory. oftheNorthern Arriniscurrently studyinglaw Arrin HazelbaneisayoungWarai manwithfamilyconnectionstothewestcoastofSouth Parliament Indigenous Youth the National difference at Making a

career inpubliclife. another importantsteptowards a Hazelbane, theyouthparliamentwas first‑hand. ForIneke Wallis andArrin electoral andparliamentarysystem Australians toexperienceAustralia’s an opportunityforyoungIndigenous Parliament, heldinMay 2014,was The 2014NationalIndigenousYouth inspirational young Indigenouspeoplemademe seewecandoitifsticktogether.’ way forourpeopletohaveabrighter future’, Inekesaid.‘Being withsomanygreat ‘It’s important forourmobtogeteducatedandclosethegap,asthis is theonly voice. We are thevoice ofthefuture.’ said Arrin.‘Iamnowapartof a collectiveAboriginalandTorres StraitIslanderyouth importance ofvotingandnotto underestimate eachindividual’s democraticrights’, ‘[The NationalIndigenousYouth Parliament]enabledmetounderstandthe throughout theweek. participants, toeffect changeandgiveavoicetoIndigenouspeoplewasevident and AccesstoSuperannuationYouth Bill2014.Theirdesire, andthatofallthe Sentencing Youth Bill2014.InekedebatedtheIndigenousRetirement Age Arrin passionatelydebatedtheIndigenousJuvenileJusticeand Alternative more than50yearsearlier. Indigenous peopletherighttoenrol andvoteinfederalelectionshadbeendebated other future Indigenousleadersinthechamberwhere, in1962,legislationgiving The symbolismwasverypowerfulasArrinandIneketooktheir placealongsidethe parliament. Democracy atOldParliamentHousefortheofficial openingofthetwo‑daysimulated On Saturday, 31 May 2014theparticipantsarrivedatMuseumofAustralian Indigenous Youth Parliament. (right) atthe2014National Ineke Wallis (left)andArrinHazelbane

83 84 Australian ElectoralCommission

Annual Report 2013 –14 Four Governance and accountability 86 Performance highlights scrutiny External governance Internal Overview government andthepublic. scrutiny mechanismsthroughwhichtheAECisaccountabletoparliament, defined internalgovernanceframeworkcomplementedbyarangeofexternal The AECmaintainstransparency, accountabilityandintegritythroughaclearly GOVERNANCE ANDACCOUNTABILITY Australian ElectoralCommission complaints from thepublic. courts. TheAECalsomaintainssystemsandprocesses tomanagedirect enquiriesand legislation. AECdecisionsandprocesses canalsobethesubjectofreview through the The AECisaccountabletothefederalparliamentandotherbodiesunderspecific ƒ ƒ ƒ ƒ management strategiesallsupporttheAECto: management committees,aplanning,operatingandperformanceframeworkrisk making andreporting; and definedplanningandperformancemanagement.Defined The AEC’s frameworkischaracterisedbyclearlinesofaccountability, governance decision ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ In 2013–14theAEC: ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ producing deliverables. develop, maintainanduseinformationonthefullaccrualcostsvaluesof identify responsibility forthe managementofresources demonstrate accountabilitytofederalparliamentandotherstakeholders meet theobjectivesforwhichitisfunded dealt withover600 000publicenquiriesduringthe2013federal election. matters brought before Australiancourts provided legalservicesandparticipatedinjudicialscrutinyonarangeofelectoral federal election Committee onElectoralMattersaspartofitsinquiryintothe conduct ofthe2013 provided technicalsubmissionsandevidenceasrequested totheJointStanding introduced arevisedAuditCharterandassociatedprotocols Internal auditsofbusiness andoperationalareascompleted nineinternal updated theAECFraudControl Plan implemented aconsistentframeworkforriskmanagement strengthened auditprocedures internal toensuregovernance arrangementsreflect bestpractice continued toimplementrecommendations fromreview the2012–13internal of

Annual Report 2013 –14 Management committees governance Internal and coordinate deliveryofeachprogramme. In 2013–14,membersoftheforum metregularly toreview andplanoperationalpriorities – enrolment, elections,educationandcommunication. programme managerstodeliver, review andmonitorcore programme business The NationalProgramme ManagementForumbringstogetherstatemanagersandnational National Programme Management Forum were followed. of organisationalobjectivesandensured thatappropriatepractices corporategovernance AEC’s strategicdirection, oversawoperationalmanagement,monitored theachievement In 2013–14theExecutiveManagementGroup created businessplanstoalignwiththe ƒ ƒ ƒ ƒ ƒ ƒ ƒ collaborationandinvestinginourpeople.Membersarethemes ofmodernisation, the: anddeterminesorganisationalprioritiesinlinewiththeAEC’sgovernance, three strategic The ExecutiveManagementGroup isresponsible forleadership,managementandsound Executive ManagementGroup and thereform andchange initiativesthatresulted from thoseevents. Australia duringthe2013federalelection,resignation oftheElectoralCommissioner, critical matters,includingtheAEC’s direction followingthelossofballotpapersinWestern opportunities andriskstotheAEC’s strategicintentandalignment.Itexaminedmany strategic direction. In2013–14 theteamconsidered majorlong The ExecutiveLeadershipTeam isresponsible forensuringthattheAECpursuesits Commissioner andthetwofirstassistantcommissioners. TheteamcomprisestheElectoralCommissioner,Governance. theDeputyElectoral The ExecutiveLeadershipTeam’s role wasformalisedbythe2012–13Reviewof Executive LeadershipTeam ƒ ƒ ƒ ƒ ƒ making, investmentandbusinessplanning: Five seniormanagement,consultationandassurancecommitteesguideAECdecision ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Chief FinanceOfficer. Chief LegalOfficer state andterritorymanagers assistant commissioners first assistantcommissioners Deputy ElectoralCommissioner(DeputyChairperson) Electoral Commissioner(Chairperson) Business AssuranceCommittee. Investment andStrategiesCommittee National Programme ManagementForum Executive ManagementGroup Executive LeadershipTeam Governance andaccountability Governance - term issuesaswell

87 88 Australian ElectoralCommission ƒ The committeebolstered the AEC’s assuranceframeworksby: AO inhisreportintothe2013WA Inquiry SenateElection (theKeeltyReport). announced bytheElectoralCommissionerinresponse tothefindingsofMrMickKeelty assurance frameworksforboththedeliveryof2013federalelectionandreforms Over 2013–14themajorfocusofBusinessAssuranceCommitteewasonproviding Business AssuranceCommittee operate. Itsstrategicfunctionswere provided bytheExecutiveLeadershipTeam. In 2013–14,theAECwasfocusedonelectiondeliveryandcommitteedidnotformally ƒ ƒ ƒ ƒ The InvestmentandStrategiesCommitteeassiststheElectoralCommissionerto: Investment andStrategiesCommittee ƒ ƒ ƒ ƒ ƒ ƒ 30 June 2014 were: The BusinessAssuranceCommitteeheldfivemeetingsin2013–14. Itsmembersasat commenced on1 July 2014. control underthePublicGovernance,PerformanceandAccountabilityAct2013,which amendments toincorporatethenewrulesforoperationof auditcommitteesandfraud It isanticipatedthatthecommittee’s operational frameworkwillrequire further the BusinessAssuranceCommitteeCharterandWork Planfor2013–14. In 2013–14thecommitteereviewed itsoperationalframework,resulting inamendmentsto ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ risks andAECprioritiesinanelectionyear AuditPlantoensureadjusting the2013–14Internal thatitalignedwithemerging performance againstsetmilestones. monitor project performanceagainstkeyindicators,includingbudget,expenditure and risk managementframework strategic objectives,businesspriorities,budget,workforce capability, ITarchitecture and allocate fundingfrom theAEC’s investmentpooltoproposals thatfittheAEC’s agreed money inallprogrammes andprojects AEC’s strategicobjectives,contributetotheAEC’s bottomlineanddelivervaluefor ensure theoverallintegrityandcoherence oftheAEC portfoliosothatitcandeliverthe priorities, challengesandtimeframes articulate theAEC’s strategicobjectives,research andplanningactivities,innovation Mr RobertPugsley, memberandActingState Manager, Queensland. Ms Claire Witham,memberandStateManager, SouthAustralia Courtney,Mr Tim memberandActing FirstAssistantCommissioner Mr PabloCarpay, memberandFirstAssistantCommissioner Mr KevinKitson,memberandActingDeputyElectoralCommissioner member Ms JennyMorison,Chairandexternal to beintegratedintotheAEC’s frameworks. governance AuditPlan, developing thefirstAECAssurancePlan(2014–15),includingInternal to improve theresponsiveness, efficiency andeffectivenessaudit function oftheinternal revising AuditCharter, theInternal AuditProtocolsPlan Internal and2013–14 promoting thedevelopment ofaconsistentapproach toriskmanagementacross theAEC

Annual Report 2013 –14

Planning, operatingandreporting framework In 2013–14the AECbegantodevelopanew strategicplanfor2015–2020. Planning, operatingandreporting framework). and isatthecentre oftheAEC’s planning andoperatingframework(seeFigure 7: The StrategicPlanguidesthe AEC’s standard businessactivitiesandchangeprogrammes ƒ ƒ ƒ and performance: The AEC’s StrategicPlansetsoutthethemesforAEC’s workprogrammes Strategic Plan ƒ ƒ ƒ ƒ At 30 June 2014,membersoftheFraudControl Committeewere: Business AssuranceCommittee. The committeeheldfourmeetingsin2013–14andprovided fraudcontrol reports tothe appropriateness andeffectiveness oftheAEC’s fraudcontrol plans,policiesandprocedures. The FraudControl Committee advisestheBusinessAssuranceCommitteeon Fraud Control Committee Figure 7: Planning,operatingandreporting framework ƒ ƒ ƒ ƒ ƒ ƒ ƒ investing inourpeople. collaboration withstakeholders ofproductsmodernisation andservices,theorganisation Ms SandraRiordan, memberandStateManager, Tasmania. Mr RobertPugsley, memberandActingStateManager, Queensland Courtney,Mr Tim memberandActing First AssistantCommissioner Mr PabloCarpay, ChairandFirstAssistantCommissioner Portfolio Budgetand Additional Estimates Management Plan every twoyears Annual Report Statements annual Risk Performance Outcomes National BusinessPlan Performance Plans Branch, Stateand Work Area Plans Territory Plans every veyears Strategic Plan Individual annual annual annual annual Governance andaccountability Governance Election Preparation Enabling legislation Management Plan Program andPlan National Program directions, JSCEM recommendations eg government eg government Other inputs

89 90 Risk management Australian ElectoralCommission Table 20: Corporateandbusinessplanningdocuments management strategies. The AEC’s enterpriseriskregister provides acentralviewofidentified risksand Enterprise riskregister material andtimeframesforrisk managementandgeneralbusinessplanning. that planningisbetterintegratedandofahigherquality, theAECcombined itsguidance The AECcontinuedtostrengthen itsplanningprocesses in2013–14.Thisyear, toensure shown inTable 20. and ensure thatstrategicplanninginformslocalworkandindividualperformanceplans, as and NationalBusinessPlan.Theyaddress specificoperationalorfunctional requirements Local corporateandbusinessplanningdocumentscomplement theAECStrategicPlan manage theworkandperformanceofbranchesstate territoryoffices. The 2013–14NationalBusinessPlanassiststheExecutiveLeadershipTeam toguideand Business Planning Security Plan Property Plan Plan Agency Multicultural Plan Reconciliation Action Plan Workplace Diversity Action Plan Health andSafety Strategy Disability Inclusion AuditPlan Internal Management Plan Strategic Risk Plan Election Preparation Fraud Control Plan plans Business continuity National BusinessPlan Document harm, loss,interference andcompromise information, equipmentandpremises against Sets outstrategiestoprotect staff, visitors, leased property Provides direction forlong‑termmanagementof cultural backgrounds and equitypolicytoengagethosefrom diverse Sets outengagementactivitiesandaccess arrangementsandactivities andexternal internal Aboriginal andTorres StraitIslanderpeoplesin Sets outactivitiestorecognise andrespect in theworkplace Sets outactivitiestorecognise andvaluediversity management arrangements Sets outactivitiestounderpinhealthandsafety Disability Strategy2010–2020relevant totheAEC Identifies targetoutcomesfrom theNational the financialyear Sets outtheAEC’s auditprogramme internal for specifies howtheseriskswillbemanaged Details strategicrisksthataffect theAECand required tomaintainelectionreadiness Sets outandmonitorstheprogramme ofactivity policies andmemorandumsofunderstanding with relevant Commonwealthlaw, fraudcontrol detecting andresponding tofraudinaccordance Provides atailored solutionforpreventing, that causesdisruptiontonormaloperations functions duringandfollowingacriticalincident Ensures continuationofidentifiedcriticalbusiness priorities fortheyear Provides high‑levelguidanceonthestrategic Purpose

Annual Report 2013 –14 Biannually Annually Commenced 2013–14 Every three years Every three years Every fouryears Every three years 2020 Annually Annually Every electioncycle Every twoyears major restructure) sooner intheeventofa Every three years(or Annually Reviewed entitled toorcausedetrimenttheCommonwealth.’ with intenttoobtainabenefitforwhichthepersonisnototherwise ‘A breachoftheCommonwealthElectoralAct1918orrelatedlegislation values isprovided in‘AbouttheAEC’. Service Commission’s REFLECTdecision‑makingmodel.More informationontheAEC the AustralianPublicService(APS) Values andCode ofConductandtheAustralianPublic accountability, andservicetoclientsstakeholders. TheAECvaluesare reinforced by ethical standards. Thesevaluesemphasisepoliticalneutrality, transparency and The AECvalues,outlinedinthe AECStrategicPlan,areoftheagency’s the cornerstone Ethical standards none hadprogressed toaprosecution by30 June 2014. to theAECin2013–14,mostofthesereports were assessedaselectoralcomplaintsand While there wasanincrease inthenumberofsuspectedelectoralfraudmattersreported ƒ ƒ ƒ constitute electoralfraud: Typically thefollowingoffences undertheCommonwealthElectoralAct1918 may obtain abenefitorcausedetrimentare considered electoralfraud. Under thisdefinition,onlyinstanceswhere electorallegislationisintentionallybreached to to report suspectedfraud. Thewebsitenowincludesadefinitionof‘electoralfraud’: In March 2014 theAECmade improvements toitswebsitemakeiteasierforthepublic ƒ ƒ ƒ On 1 May 2014theFraudControl Plan2013–2015wasfurtherenhancedby: includes processes formonitoring, reporting onandevaluatingthefraudframeworkitself. provides guidanceandaframework forpreventing, detectingandresponding to fraudand 2013–2015. Forthefirsttime,plannowincludesadefinitionof‘electoralfraud’.It In August 2013theElectoralCommissionerapproved arevised FraudControl Plan Fraud Control Plan completing anagency‑widebusinessimpactassessment. The AECalsotestedincidentmanagementandbusinesscontinuityplansiscurrently These planshelptoensure continuityofcriticaloperationsintheeventmajordisruption. for electiondelivery, election‑criticalbusinesscontinuityplanswere reviewed andupdated. The AECcontinuedtostrengthen itsbusinesscontinuitymanagementpractices.Inpreparation Business continuitymanagement enterprise‑wide riskprofiles and reports. to keystakeholders.TheAECalsousestheriskregister toproduce quarterly staff toquicklyidentifyandresolve ormitigaterisksby providing targetedcommunication The register underpinsastructured andtransparent process forriskmanagement.Ithelps ƒ ƒ ƒ ƒ ƒ ƒ false enrolment. bribery (where theintentionistoaffect anelectionresult) multiple voting/impersonation establishing betterprocesses forreporting andassessingfraudallegations. introducing arefined three‑step procedure for reporting suspectedfraud obligations forfraudcontrol tocontributethisoutcome articulating zero tolerance for fraudandclarifyingAECriskmanagementstaff Governance andaccountability Governance

91 92 Parliamentary scrutiny scrutiny External Reporting Australian ElectoralCommission period as the contracted internal auditorsfortheAEC. period asthecontractedinternal On 1 July 2013,PricewaterhouseCoopersandMcGrathNicolbegananinitialthree‑year by establishingindicativetimeframesforkeyauditprocesses. introduced toimprove theefficiency andeffectiveness oftheAEC’s auditfunction,including On 28 October 2013arevisedAuditCharterandassociatedprotocols Internal were handling, electionoperationsandcontractmanagement. federal direct enrolment andupdate,businesscontinuitymanagement,complaints priorities ofanelectionyear. Nineauditactivitieswere completed,includingauditsof AuditPlanwasadjustedtorespondIn 2013–14theInternal toemergingrisksand audit Internal enrolment numbers. on budgetsandexpenditure, staffing, AECservices,andprogramme outcomes suchas and outcomesinAECbusinessplans.Itprovides consistentandstructured reporting approach. TheAECbalanced scorecard isastrategicmanagementtoollinked totargets The AECregularly reports performancetoseniormanagersusinga‘balancedscorecard’ Balanced scorecard updated onlineethicalbehaviourtrainingmaterials,andtheAECFraudControl Plan. Administration. TheAECalsoenhancedintegrityprocesses foremployingpollingofficials, to recommendations from theAdvisoryGroup ontheReformofAustralianGovernment AEC reviewed andupdatedrelated policies,guidelines ande In 2013–14,inaccordance Act1999 withtherecentamendments, PublicService decisions onethicalissuesintheworkplace. Ethics AdvisoryServicetostaff sothattheycandiscuss,seekadviceandmakesound Conduct. TheAECalsoactivelypromotes theAustralianPublicServiceCommission’s The AECEnterpriseAgreement 2011–2014highlightstheAPSValues andCodeof Representatives on21 November 2013andtheSenate 2 December 2013). Matters wasagainappointedby resolution oftheparliament (passedbytheHouseof 44th Parliamentwas12 November 2013. TheJointStandingCommitteeonElectoral sitting dayfortheSenatewas 28 June 2013. Aftertheelection,firstsittingdayof The lastsittingdayfortheHouse ofRepresentatives was 27 June 2013andthelast 7 September 2013 federalelection. 43rd Parliamentwasdissolvedandprorogued on5 August 2013inpreparation forthe Following thethenPrimeMinister’s election announcementon4 August 2013,the Legislation programme Standing CommitteeonElectoralMatters. AEC provides evidencetovariousparliamentarycommitteesbutprimarilytheJoint responsibilities undertheElectoralAct,Referendum Actandrelated legislation.The The AECisaccountabletothefederalparliamentprimarilyin respect toitsstatutory

Annual Report 2013 –14 - learning materialinresponse learning Administrative scrutiny Senate election,andaccesstoinformationfrom theCommonwealthelectoralroll. federal election,voting,enrolment, themissingballotpapersfrom theWesternAustralian referred 165letterstotheAECforinput.Majorthemesincludedconductof2013 increase intheamountofministerialcorrespondence referred totheAEC.TheMinister electoral andreferendum matters.Conductofthe2013federalelectionsawalarge responded torequests forinputtoCabinetsubmissions,particularlythosethataffected Minister ofState,ontheadministrationElectoralActand theReferendum Act.It In 2013–14theAECprovided supportservicestotheparliament,andSpecial Services toparliament hadnotrespondedAt 30 June 2014theGovernment toreport. intotheconductof2013federalelection:Senatevotingpractices. report ontheinquiry On Friday9 May 2014thecommitteetableditsunanimouslysupportedreport Interim observed operationalpractices. office visits,includingduring the2014AustralianSenateelectionwhereWestern they Hobart, BrisbaneandAdelaide,hostedmembersofthecommitteeatseveraldivisional The AECalsogaveevidenceatpublichearingsheldinCanberra,Sydney, Melbourne, the conductof2013federalelection. with electionadministration.Itsrecommendations were developedfrom anevaluation of primary submission,theAECmade13recommendations toimprove processes associated to theinquiryandexpectsprovide furtherevidenceasrequired inthefuture. Inits The AEChasprovided aprimary submissionandanumberofsupplementarysubmissions thereto matters related onallaspectsoftheconduct2013federalelectionand intoandreport Inquiry Amendment (AbovetheLineVoting) Bill2013intoitsinquirythefederalelection. The JSCEMdecidedtoincorporateconsiderationoftheCommonwealthElectoral intotheCommonwealthElectoralAmendment(AboveLineVoting)Inquiry Bill2013 federal electionandrelated matters. asked thecommitteetoinquire intoandreport onallaspectsoftheconduct2013 on 5 December 2013,theSpecialMinisterofState,SenatorHonMichaelRonaldson, the 2013federalelection.AfterappointmentofJSCEMfor44thParliament, The JSCEMforthe43rd Parliamentwasdissolvedwhenparliamentprorogued for consideration thatmayinformlegislativechange. Through thisprocess, theAECcanprovide recommendations tothecommitteefor point forconsiderationanddebateonelectorallaw, administrationandlegislativereform. The JointStandingCommitteeonElectoralMatters(JSCEM)continuestobethecentral Joint StandingCommitteeonElectoralMatters been approved forintroduction intotheparliament. As at30 June 2014nolegislationrelating totheElectoralActorReferendum Acthad about administration relating toAECfunctions. The CommonwealthOmbudsman, undertheOmbudsmanAct1976,managescomplaints Tribunal Act1975. to meritsreview bytheAdministrativeAppealsTribunal undertheAdministrativeAppeals Certain administrativedecisions thattheAECmakesunderElectoralActare subject Governance andaccountability Governance

93 94 Australian ElectoralCommission unlawfully discriminatedagainstsomeone. Opportunity CommissionAct1986,managescomplaintsthatclaimtheAECmayhave The AustralianHumanRightsCommission,undertheandEqual under theFreedomofInformationAct1982. deal withcomplaintsaboutanddelaysinthehandlingofrequests foraccesstoinformation The AustralianInformationCommissionerandtheFreedom ofInformationCommissioner with thePrivacyCommissioneratOffice oftheAustralianInformationCommissioner. Commonwealth Ombudsman recommendations. TheANAO hasadvisedthesecondreport isduetobetabledinlate2014. at theSeptember 2013federalgeneralelection.TheAECiscurrently implementing report 14, In May 2014theANAOtabledfirstoftwo reports: PerformanceAuditReportNo 312013– conduct ofthe2007federalgeneralelection. Report No 282009–10,TheAustralianElectoralCommission’s preparationforand performance auditsontheimplementationofrecommendations inPerformanceAudit the AECBusinessAssuranceCommittee.In2013–14ANAOcompletedtwospecific The AustralianNationalAuditOffice (ANAO)provides quarterlyauditactivity reports to Australian NationalAuditOffice Democrats duringthereporting period.Detailsare provided under‘Judicialscrutiny’ below. The AdministrativeAppealsTribunal reviewed severalmattersinvolvingtheAustralian Administrative AppealsTribunal Under the engaged intheconduct oftheelection.Asat30 June 2014, thismatterwasyet tobefinalised. temporarystaff This complaintwasmediatedand thendismissed.Thesecondconcerned votingoptionsavailabletopeople whoare Commission. Thefirstconcerned visionimpaired. The AECreceived twocomplaintsin2013–14through theAustralianHumanRights Australian HumanRightsCommission yet tobefinalisedasat30 June 2014. Information Act.Oneofthesereviews affirmed theAEC’s decision.Theothermatterswere Commissioner ortheFreedom ofInformationCommissionerundertheFreedom of Three mattersinvolvingtheAECwere thesubjectofreviews bytheAustralianInformation the Office oftheFederalPrivacyCommissionundersection 52Act. The complaintswere bothdismissed.Thismeansthatnodeterminationswere madeby personal informationaboutanelectorontheenvelopescontaining postalvotecertificates. Commissioner. Bothmattersrelated totherequirements undertheElectoralActtoinclude The AECreceived twoprivacycomplaintsin2013–14through theOffice ofthePrivacy Commissioner andtheFreedom ofInformationCommissioner) Office oftheAustralianInformationCommissioner(includingPrivacy were recorded againsttheAEC.At30 June 2014,lastthree matterswere notyetfinalised. ballot papers.Thefirstthree matterswere finalisedandnofindingsofadministrativedeficiency electoral roll hadbeenrefused permission;andoneinvolvedacomplaintaboutthehandlingof during the2013federalelection;twoinvolvedclaimsthatbusinesseswishingtoaccess three claimstheAEChadnotresponded concerned inatimelywaytocomplaintsreceived During 2013–14theCommonwealthOmbudsmanapproached theAECaboutsixmatters: The AustralianElectoralCommission’s storageandtransportofcompletedballotpapers Privacy Act1988,complaintsaboutbreaches ofprivacyrightscanbelodged

Annual Report 2013 –14 Judicial scrutiny on theapplication relating toMrHorrex. Bothmattersremained current at30 June 2014. Administrative AppealsTribunal claimingthere hadbeenadeemedrefusal tomakeadecision Commission. On6 March 2014, DrJamesPagelodgedan applicationforreview to the 2014. MrHorrex hasappliedforreview ofthatdecisionbythethree‑person AustralianElectoral The applicationrelating toMrHorrex, of29 January 2014,wasrejected bytheAECon14 April the decisiononMorganapplications. Administrative AppealsTribunal seekinganextensionoftimetoapplyfor tribunal review of On 9 June 2014,MrHaydenOstrom Brown madeafresh applicationforreview tothe bankruptcy didnotelecttocontinuetheaction(see was thesubjectofasequestrationorder underthe the AdministrativeAppealsTribunal dismissedMrDavey’s applicationonthegrounds thathe MrMorgan. On5 June 2014,DeputyPresident the applicationsconcerning Constanceof Mr JohnDaveyappliedtotheAdministrativeAppealsTribunal forreview ofthedecisionon Appeals Tribunal. for review tothethree‑person AustralianElectoralCommissionandtheAdministrative All theseapplicationshavebeenrefused andhavebeenthesubjectofvariousapplications ƒ ƒ The AEChasreceived the following applications: and therighttolodgegroup votingtickets(section 211)fortheSenate. Act, includingtherighttonominatecandidatesstandinafederalelection(section 167) The registered officer ofa registered politicalpartyhasseveralrightsundertheElectoral the RegisterofPoliticalPartiesasregistered officer oftheAustralianDemocrats. whoisrecordedThe AEChasalsocontinuedtobeinvolvedinlegalactionconcerning in Australian Democrats against theFederalCourtdecision,andthiswasdismissed. Mr MulhollandlodgedaspecialleaveapplicationwiththeHighCourtofAustraliatoappeal Federal CourtdismissedMrMulholland’s appealandawarded costsinfavouroftheAEC. had beenvalidlysubstitutedastheregistered officer fortheDLP. TheFullBenchofthe Australia from adecisionof theAdministrativeAppealsTribunal thatMr AnthonyZegenhagen Mr Mulhollandhadpreviously lodgedanappealtotheFullBenchofFederalCourt under theElectoralAct,particularlyinendorsingpartycandidatesafederalelection. The registered officer ofapoliticalparty recognised bytheAEChasrightsandobligations Democratic LaborPartyofAustralia(DLP)forthepurposesconductfederalelections. Mr Mulhollandhasbeeninvolvedinadisputeoverwhoistheregistered officer ofthe The AECcontinuestobeinvolvedinthelegalactionbrought byMrJohnMulholland. Mr MulhollandandtheDemocraticLaborPartyofAustralia mattersthataroseof thefourCourtDisputedReturns following2010federalelection. continue tobepursuedintherelevant jurisdictions.Thisincludestherecovery ofcostsinthree A numberofpreviously reported mattersfor2012–13, involvingtherecovery oflegalcosts, ƒ ƒ registered officer, MrBell. on 29 January 2014–applicationtosubstituteMrStuartHorrex forthecurrent substitute MrPaulMorganforthecurrent registered officer, MrJohnCharlesBell on 21 December 2012,28 February 2013and28 June 2013–applicationsto and the trustee in Bankruptcy Act1966andthetrusteein John DaveyvAEC[2014]AATA 355). Governance andaccountability Governance

95 96 Australian ElectoralCommission failed topleadan‘illegalpractice’ (seewww.austlii.edu.au/au/cases/cth/HCA/2014/1.html). the electionofWA senators.Thecourtdismissedoneofthethree additionalpetitions,asit Three otherpetitionswere lodgedonbehalfofcandidatesandpoliticalpartiesinvolvedin specific matter’ relied onto‘grantthebeingsought(section 355(aa)). relief’ invalidate theelection’(section 355(a))‘specifiedwithsufficient particularitytoidentify the of DisputedReturns. On 15 November 2013theAEClodgedapetitionwithHigh Courtsittingasthe thereby requiring thatanewhalfSenateelectionbeconducted. a halfSenateelectioninstateorterritoryundersection 362(3) oftheElectoralAct, Before thiscasethere wasnorelevant precedentvoiding fortheCourtofDisputedReturns Electoral Act. recount, theelectionwaslikely tobeaffected forthepurposesofsection 362(3) the premise that,because the1 370missingballotpaperscouldnotbeincludedin final twodeclared candidates were extremely close.Thepetitionwastherefore basedon senators bedeclared void. Atkeystagesoftherecount themarginsthatfavoured the Act. Thepetitionsoughtanorder from thecourtthatWA Senateelectionof six undersection 357oftheElectoral to lodgeapetitionwiththeCourtofDisputedReturns The three‑person Australian ElectoralCommissionauthorisedtheCommissioner petitions Court ofDisputedReturns the formalityofvotesmarkedonmissingballotpapers. candidates fortherecount wouldbedeniedtherighttophysicallyexamineandchallenge recount were solelybasedonrecords ofearliercounts,scrutineersappointedbythe process. Thisisalsoarequirement oftheElectoralActforarecount. Ifresults inthe requires ballotpaperstobephysicallyexaminedateachstageofthecountandscrutiny Initial legaladvicewasthatthesecouldnotincludedprimarilybecausetheElectoralAct under section 278(2)oftheElectoralAct. of thevotescontainedinmissingballotpaperscouldbeincludedaSenaterecount The AECsoughturgentlegaladviceonwhetherthescrutinysheetsandcomputerrecords AEC’s legaladvice result forthelasttwoSenate positions. ballot papers.TheAEC’s analysisfoundthatthemissingballotpapersaffected theelection that theAEChadcomputerrecords showingthepreferences markedonallofthemissing were thenentered intotheAEC’s electionsmanagementcomputersystem.Thismeant that clearlyshowedresults from themissingballotpapers. Thescrutinysheetsandresults When theinitialcountwasconducted,AECcountingofficials filledout fresh scrutinysheets be located. Pearce and231castintheDivisionofForrest. Despite extensivesearches, theycouldnot available fortherecount. Themissingballotpapersincluded1 139castintheDivisionof election, itbecameapparent that1 370Senateballotpaperswere missingandwere not During therecount ofWesternAustralianSenateballotpapersafterthe2013federal 2013 WesternAustralianSenateelectionandtheCourtofDisputedReturns 1

The timeframeforlodgingapetitionis40 days afterther deadline forpetitions 16 December 2013. Act). Thelastwritforthe2013federalelection –theWA Senatewrit –wasreturnedon6 November 2013,makingthe 1 Asprescribed bytheAct,petitionsetout‘thefactsrelied onto

Annual Report 2013 eturn ofthelast electionwrit(seesection 355(e)(ii)oftheElectoral eturn –14 occasioned oneormorecontraventionsoftheAct.’ in argumentthatthelossofballotpapersbothconstitutedand Act werecontravened.Itissufficienttoproceedonthefootingadopted toidentifymorepreciselywhichprovisionsof the ‘It isnotnecessary concluded (at[59])that: failure toconducttherecount inaccordance withtheActwere illegalpractices.HisHonour the Senateresult inWA allegedthatthelossofballotpapersandconsequent illegal practice.HisHonourfoundthatallofthethree remaining petitionsthatchallenged In thisdecisiontheHonJusticeHaynesetasideWA Senateelectiononthebasisofan HCA/2014/5.html. Commission vJohnston[2014]HCA5canbefoundatwww.austlii.edu.au/au/cases/cth/ inAustralianElectoral The 18 February 2014decisionoftheCourtDisputedReturns Decision ofCourtDisputedReturns scrutiny sheetsandcomputer records couldnotbeadmittedintoevidence. determine whethertheerror oromissionaffected theelectionresult. Thismeantthatthe admit anyevidenceofthewayelectorintendedtovotein thatelectiontohelpit election becauseofanofficer’s error oromissionthen,underthesection,courtcannot affected bycertainillegalpractices.Ifanelectorhasbeenprevented from votinginan evidence thatthecourtmayadmittodeterminewhether result ofanelectionwas not returnedaselectedfollowingtherecount. Section 365oftheActplaceslimitson ballot paperstodeterminewhetheritshoulddeclare anycandidatedulyelectedwhowas could notrely ontherecords ofthefresh scrutiny andoriginalscrutinyofthe1 370missing His Honouralsofoundthat,undersection365oftheAct, CourtofDisputedReturns determine whathadhappenedtothemissingballotpapers. This approach wasconsistentwithfindingsintheKeeltyReportthatitimpossible to to therecount constituted contraventions oftheActandthuswere illegalpractices(at[60]). failure tohaveavailableat the recount alloftheparcels ofballotpapersthatwere subject responsible forthelossof the missingballotpapers.Heproceeded onthebasisthat His HonourdidnotmakeafindingonwhichindividualpersonwithintheAECwas 2. 1. The amended 2 be identifiedinanysuchpetition.Thedetailsoftheillegalpracticewere: Paragraphs 44to46oftheAECpetitiondealtwith‘illegalpractice’questionthatmust www.comlaw.gov.au/Details/C2013G01952). GazetteNo2013G01952on20 December 2013(see Australian Government

The AECpetitionwasamendedpursuant to anor number ofnumerical figures theoutcomeofcount. concerning of themissingSenateballotpapersinaccordance withsection 393A(3)oftheAct. The divisionalreturningofficers forForrest andPearce failedtomaintainthesafecustody that were includedintherecount order. This failure wasduetothenon‑availabilityofmissing1 370Senateballotpapers and 279A,whichwasincontraventionofsubsections 18(3)20theElectoralAct. Senate ballotpapersasdirected bytheElectoralCommissionerundersections 278(2) The AustralianElectoralOfficer forAustraliafailedtoconductthe Western recount ofthe 2 AEC petition to the Court of Disputed Returns waspublishedinthe AECpetitiontotheCourtofDisputedReturns der madebytheHonJusticeHayneon13 December 2013, tocorrect a Governance andaccountability Governance

97 98 Australian ElectoralCommission v AustralianElectoralCommission [2013]FWC 6095. interpretation ofclause 23theagreement. Thisdecisionisreported asMrHughWilliams penalty rateandnotthecasual loading.TheFairWork Commission agreed withthe AEC’s hours onlyattractedthepayment ofthebasehourlyrateplusappropriate overtimeor for workoutsidethespread ofhours.TheAECarguedthat workoutsidethespread of loaded rate(whichincludesacasualloadingof20 per cent)plus theovertimepenaltyrates argued that,asanintermittentnon‑ongoingemployee,hewas entitledtobepaidhis interpretation ofclause 23theAECEnterpriseAgreement 2011–2014.MrHughWilliams The AECwasthesubjectofanapplicationtoFairWork the Commissionconcerning Intermittent employeesandpaymentofloadings this matterisApplicationoftheElectoralCommissioner[2014]FCA 588. election. Thecourtordered thatafresh electionwastobeheld.Thereported decisionon Association oftheAustralianCapitalTerritory oftheclosingtimefornominations was amistakeinthematerialthatpublishedadvisingmembers oftheMasterBuilders election ofoffice bearers andthedateforcloseofnominations.Inthismatterthere The AECwasinvolvedinonematterbefore theFederalCourtin2013–14relating tothe is required toapplytheFederalCourtforaninquiry. then, undersection 200(2)oftheFairWork (RegisteredOrganisations) Act2009,theAEC Australian Branch(No2)[2009]FCA 1015)thathasaffected theoutcomeofelection an electionforofficesintheConstruction,Forestry, MiningandEnergyUnion, Western ‘irregularity’ inrelationto (seeMcjannett,inthematterofanapplicationforinquiry Commission ortheAustralianFederalPolice.Ifallegationcanbeconstruedasan The AECrefers allegations ofbreaches toeitherthegeneralmanagerofFairWork There are anumberofoffences inrelation toactionsthathinderorobstructanelection. required topasstheinformationAEC.TheAECthenconductselection. that informationisprovided tothecommission,generalmanagerofcommissionis required detailsforanelectionwiththeFairWork Commission(seesection 189). When Commission hasgrantedanexemption(seesection 183).Organisationsmustlodgethe conduct electionsforoffice bearers inindustrialorganisationsunlesstheFair Work Under section182oftheFairWork (RegisteredOrganisations) Act2009,theAECmust R vAustralianBroadcastingTribunal; ExparteHardiman(1980)144CLR 13. the courtinaccordance with theprinciplesestablishedbyHighCourtincaseof matters isnormallytoseekbejoinedasapartytheproceedings sothatitcanassist candidates standingforelectiontooffice bearer positions).The role oftheAEC inthese (for example,betweentheindustrialorganisationandemployerorvarious Act 2009.Theseindustrialelectionscangiverisetodisputesbetweentwootherparties for office bearers inindustrialelectionsundertheFairWork (RegisteredOrganisations) protected actionballotsconductedundertheFairWork Act2009anditconductselections The AECconductselectionsinvariousindustrialmatters.istheballotagentfor Industrial elections Therefore, anewelectionwastheonlyoutcomeavailable. sheets andthecomputerrecords ofthevotescontained onmissingballotpapers. the Governor‑General totakeintoaccountthescrutiny ortheCourtofDisputedReturns two ofthethree otherpetitions.Thepresent termsof theActdonotallowforAEC, records withphysicalexaminationoftheremaining ballotpapersthatwasadvocatedin His Honourtherefore rejected themix‑and‑matchapproach ofusingthescrutinysheet

Annual Report 2013 –14 Public scrutiny are provided in‘Report onperformance’,Programme 1.3Educationandpublicaffairs. More informationonAECcustomercontactservices,includingaccessibleserviceoptions, policy. Thenewcharterandpolicywilltakeeffect in2014–15. charter andrelated publicengagementdocuments,includingitscomplaintmanagement central publicenquiriesregister. In2013–14theAECalsorevised itscustomerservice and transparency ofenquiriesandcomplaintshandlingincludingtheintroduction ofthe In recent yearstheAEChasimplementedarangeofmeasures toimprove theconsistency managed according totheAEC’s FraudControl Policyandframework. or escalatedtotheappropriate manager. Complaintsaboutpossibleelectoralfraudare Any thatcannotbeimmediatelyresolved are forwarded totherelevant AECbusinessarea A centralregister isusedtocapture thenature anddetailsofnon‑electionpublicenquiries. (call) centre received more than36 000phonecallsand1 500emails. 560 000 phonecallsand42 000emails.Duringthe2014WA Senateelectionthecontact During the2013federalelectionAEC’s electioncontact(call)centre received more than 6 000 in In 2013–14theAECreceived over36 000phonecalls,63 000emailsandaround telephone, email,socialmedia,facsimileandpost,inperson. The AECreceives enquiries andfeedbackfrom thepublicandotherstakeholdersby Customer enquiries,issuesandcomplaints updates itregularly. As anagencysubjecttotheFOIAct,AECpublishesthisinformationonitswebsiteand showing whatinformationitpublishesinaccordance withtheIPSrequirements. a section 8statementinanannualreport. Eachagencymustdisplayonitswebsiteaplan requirement isinPart IIoftheFOIActandhasreplaced theformerrequirement topublish publish informationforthepublicaspartofInformationPublication Scheme (IPS).This Agencies subjecttotheFreedomofInformationAct1982(FOIAct)are required to Freedom ofinformation ƒ ƒ ƒ The increase wasmainlydueto: miscellaneous charges.Thiswasanincrease from the $447 499expendedin2012–13. fees tofirmsonthepaneloflegalserviceproviders, counselfees,courtcostsand legalservicesin2013–14.Expensesincluded The AECspent$839 495.52onexternal legalservices External ƒ ƒ ƒ litigation relating totheconductof7 September 2013federalelection. officers challenges todecisionsrelating totheregistration of political partiesandtheirregistered Organisations) Act2009 for positionsinregistered industrialorganisationsunder theFairWork (Registered the numberofmattersinvolvingdisputesovereligibilitycandidatestonominate - person contactsfrom thepublic duringnon‑electionperiods. Governance andaccountability Governance

99 100 National Tally Room. technology finallycaughtupwiththe Australian politicalhistorybutin2013 of themostimportanteventsin It wasthebackdrop forsome politicians, theroom madeadynamicvisualbackdrop formediacoverageofelection night. visitorsconstantlycomingandgoing,includingwell‑known and ahostofAECstaff. With studios aswell400presenters, operatorsandcomputer staff, 100politicalparty workers, home tomore than300press, fourpurpose‑builttelevision televisionandradiojournalists, In theyearsthatfollowed, tally room continuedtogrow untilitbecametheelection night storeys high–displayingresults foreachelectoraldivision. were phonedinfrom across thecountry. Acentralfeature wasthewoodentallyboard –two and candidatesofallpoliticalhuesgathered tohearofficial federalelection results asthey By thelate1960s,NationalTally Room inCanberrawaswhere thepublic,media Tally Room the National Farewell to results inacentrallocation. using telephonestocapture election national electoralauthoritiesbegan the mid‑20thcentury, whenstateand in uniquely Australianinstitution,born The NationalTally Roomwasa It was the introduction of computerised election results in 1974 that marked the first, albeit tiny, step in a long path that ultimately led to the tally room’s demise. As technology became more sophisticated, media still gathered in the tally room on election night, but they now relied on the AEC’s computer system for results rather than the tally board. Finally the advent of the Internet allowed the AEC to provide results directly to anyone with a computer and a web connection, regardless of their location. Though it was no longer relevant to collating and relaying results, for some time the tally room continued to serve as a focal point for media coverage of federal elections. In 2013, however, all major media outlets announced they would not be attending the tally room on election night. With no media presence, the AEC could no longer justify the $1.2 million staging costs and announced that the National Tally Room would be retired. Though the colour and the movement of the tally room is gone, its role of providing centrally coordinated official election results lives on through the AEC’s Virtual Tally Room, available from the AEC website. In 2013, the Virtual Tally Room became live just before 6pm AEDT on election day and delivered uninterrupted, real‑time election information and results throughout election night and the days that followed. The Virtual Tally Room received approximately 200 000 visitors on election night and information from the tally room was used extensively by media organisations to analyse and present election results from media studios around the country. In recognition of the role played by the National Tally Room, the AEC donated the historic tally board to the Museum of Australian Democracy so that future generations will be able appreciate a little of the colour and flavour of what was once an iconic institution in Australia’s electoral history. 102 Australian ElectoralCommission

Annual Report 2013 –14 Five Managing resources and assets 104 Performance highlights Financial performance Procurement andcontracts Assets management Environmental performance Investing inourpeople Overview ofAECservices. underpin thedelivery technology (ICT)systems,andmanagingresourcesassetsefficientlyall Investing intheAEC’s workforce,modernisinginformationandcommunications MANAGING RESOURCES ANDASSETS Australian ElectoralCommission reporting obligations. efficiency andensure compliancewiththeCommonwealth’s financialframeworkand The AECmanagesprocurement, tenders,consultanciesandcontractstomaximise infrastructure, office fit‑outs,machinesandequipment. The AECmanagesbothphysicalandinformationassets,includingICTsystems and drivemore sustainable businesspractices. The AECimplementsmeasures tominimisetheeffect ofitsoperationsontheenvironment integrity andquality. efficientthe deliveryofmodern, electoralservicesthatmeetcommunityexpectations The recruitment, trainingandretention ofhighlymotivated professionals iscriticalto ƒ ƒ ƒ ƒ ƒ In 2013–14theAEC: performance outcomes. The AECisfundedtodeliverelectoralservicesandreports transparently onfinancial ƒ ƒ ƒ ƒ ƒ election delivery. undertook measures toreduce anoperatingdeficit resulting from increased costsof procurement obligations streamlined procurement processes toenhance qualityassuranceandcompliancewith and provide improved servicestothepublic itsICTservices andenvironmentcontinued tomodernise support electiondelivery implemented measures toreduce theenvironmental impactofthe2013federalelection and the2014WesternAustralianSenateelection election, andapproximately 7 000temporarystaff forboththe2014Griffith by‑election recruited, employedandtrainedaround 70 000temporarystaff forthe2013federal

Annual Report 2013 –14 The AECworkforce Investing inourpeople The ageprofile oftheAECworkforce isshowninFigure 9. and strengthening anddevelopmentprogrammes, ofAEClearning asdescribedbelow. AEC programmes tohighstandards ofqualityandintegrity. Acriticalstepistherenewal transition knowledgeandensure thatnewstaff are welltrainedandsupportedtodeliver move toward retirement, arangeofworkforce strategieswillberequired toeffectively average ageof47.AstheAECworkforce continuestoageandmanyexperiencedstaff 60 per cent ofongoingandnon‑ongoingemployeesare 45 yearsofageorolder, withan Perhaps themostsignificantfactorforfuture workforce planningisage.More than numbers byclassification,genderandlocationisprovided inAppendixH. of maleandfemalestaff, 2006–2014,are showninFigure 8.Afullbreakdown ofAECstaff More informationontheAECregular workforce profile isshowninTable 21.Percentages electoral divisionduringelections. includes mostdivisionaloffice managerswhoactasofficersreturning foreachfederal – over67 per centare female andworkattheAPS6classification.Themajority state anddivisionaloffices locatedineverystateandterritoryAustralia.Themajority non‑ongoing staff. Theseemployees workinadispersednetworkacross AECnational, At 30 June 2014,theAEC’s regular workforce wasmadeupof813ongoingand32 The regular AECworkforce ƒ ƒ ƒ maintains athree‑tiered workforce. Thisincludes: To meetthefluctuatingandcyclicaldemandsoffederalelectioncycle,AEC ƒ ƒ ƒ ƒ ƒ ƒ range ofworkforce challenges,including: services andpolicies,theInvestinginOurPeopleprogramme helpstheAECtoaddress a engagement andbuildcapability. Complementedbyongoingworkforce management Plan 2009–2014.Thisthemeguidesasetofstrategicworkforce initiativestodrivestaff Investing inOurPeopleisoneofthree strategicthemesoutlinedintheAECStrategic ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ employed duringafederalelection. a temporaryelectionworkforce ofpollingofficials –around 70 000pollingofficials are a casualworkforce ofaround 1 700‘intermittentandirregular’ staff a regular workforce ofaround 800ongoingandnon‑ongoingstaff the electoralcycle. ensuring asafeandhealthyworkplaceacross thechangingdemandsandworkloadsof deliver electionprogrammes andservicestothehigheststandards ensuring allstaff –permanent andcasual–are appropriately trainedandsupported to workforce ofaround 800tothefederalelectionworkforce ofaround 70 000 scaling AECstaffing effectively across theelectoralcyclefrom apermanent,ongoing the AEC’s geographicallydispersedoffice network change anddrivedeliverreform attracting andretaining engaged,resilient andcommitted staff whocanadaptto the needtotransitionknowledgefrom anageing,highlyexperiencedworkforce Managing resources andassets

105 106 Australian ElectoralCommission Figure 8: Percentages offemaleandmalestaff, 2006–07to2013–14 Excludes irregular orintermittentemployees. Table 21: AECworkforce at30 June 2014 recruited, trainedandpaidinaccordance withtheelectiontimetable. were capableofefficiently managingandprocessing thelargenumbersofemployeestobe work wasalsoundertakentoimprove employmentsystems andreporting sothatthey potential pollingofficials usingemail,postandonline registrations ofinterest. Significant 2013 federalelectiontheAEC sought toestablishandmaintainsemi‑regular contactwith invests significantpreparation inemploymentsystemsandcommunication.Before the To managetheexponentialincrease inthesizeofitsfederalelection workforce, theAEC ƒ ƒ ƒ In 2013–14theAECemployed: During elections,theAECalsoemploysthousandsoftemporary staff aspollingofficials. The electionworkforce time. More informationonintermittentandirregular AECstaff isprovided in offices tohelpwithfluctuating workloadsacross theelectoralcycle,especiallyatelection casual employees,mostlyemployedattheAPS1level.Theyworkprimarilyindivisional The AECalsoemploysaround 1 700‘intermittentandirregular’ staff. Theseare experienced The casualAECworkforce Data excludesirregular orintermittentstaff. Average lengthofAECserviceforongoingstaff Staff turnover 45 yearsandover Average age Female Linguistically diversebackground Full time AEC workforce segment ƒ ƒ ƒ 100% 20% 40% 60% 80% 6 817 staff temporarystaff toconductthe2014WesternAustralianSenateelection. 354 staff temporarystaff toconductthe2014Griffith by‑election 73 507 temporarystaff toconductthe2013federalelection 0% 2006–07 2007–08 2008–09

Annual Report 2013 Female 2009–10 2010–11 Male –14 2011–12 2012–13 Table 22. 2013–14 47.3 years 9.6 years 10.7% 60.9% 67.6% 78.9% Value 7.6%

Workforce strategies federal elections. undertaking adetailedevaluation ofthenewprocedures toinformtheapproach forfuture enhanced characterclearance requirement asaconditionofemployment.TheAEC isnow The AEC’s collectivedeterminationfortemporarystaff wasalsoupdatedtoincludethe Senate election. new policywasappliedatthe2014Griffith by‑electionand2014Australian Western including therequirement thatpotentialemployeesundergoapolicerecord check.The character clearancepolicyintroduced additionalstepsforassessingemployees’character, AEC revised itscharacterclearanceprocess forpollingofficials andcasualstaff. Anew To strengthen integrityprotections inlinewithitsbroader reform programme, in2014the neutrality toensure thatelectoralservicesare provided inafair, impartialmanner. requirements toqualifyforemployment.Inparticular, allmustmakeadeclarationofpolitical All AECregular, casualandtemporaryelectionstaff mustmeetcertaincharacter A focusonintegrity Data excludesirregular orintermittentstaff. Figure 9: Staff byagegroup at30 June 2014 APS =AustralianPublicService;ELexecutivelevel. Table 22: Intermittentorirregular staff byclassification Total EL 1 APS 6 APS 5 APS 4 APS 3 APS 2 APS 1 Classification 100 120 140 160 20 40 60 80 0 20–24 15 25–29 46 3 30–34 68 6 35–39 80 3 Ongoing 40–44 104 5 Years 45–49 126 4 Non-Ongoing 50–54 148 Managing resources andassets 6 55–59 127 3 60–64 81 65–69 Number ofstaff 15 2 70+ 3 1 751 1 736

2 3 2 5 1 2 107 108 Australian ElectoralCommission blueprint outlines four primary elements for delivering AEC learning programmes:blueprint outlinesfourprimaryelementsfordeliveringAEClearning anddevelopmentoutlinesastrategicpathforcontinuedimprovement.learning The incorporates findingsfrom surveysandevaluationsoftheAEC’s current approach to andDevelopmentBlueprint.Theblueprint AEC commissionedtheformationofaLearning To buildonthisfoundationandensure capacitytomeetfuture demands,earlyin2014the more detailinthecasestudy ‘Anewapproach totraining’. and theElectionReadyOperationalCapacity(EROC)programme, whichisdescribedin the operationaldemandsofelectionperiods.Examplesare the2012SimulatedElection anddevelopment–particularlythroughtrainingthatsimulates learning online in OurPeopleprogramme. Inrecent years,theAEChasstrengthened itsapproach to Effective andprofessional anddevelopmentisafoundationoftheAEC’s learning Investing A focusonlearning Figure 10: Vacancies advertised,2010to2014 responses, representing about33 per centofthe targetaudience. polling officials performedtheirtasksonpollingday. Theevaluationsurvey received 8 170 responsible forrecruiting andtraininglocalpollingofficials tohelpassesshowwellthe delivered toseniorpollingofficials. Theevaluationalsosurveyeddivisionalofficersreturning Following the2013federalelectionAECconductedaformal evaluationofthetraining materials anddeliverymethods. anddevelopment forpollingofficialsseeking toenhancelearning through effective training In linewitharenewedanddevelopmentfor allemployees,theAECis focusonlearning Training andsupportforelectionstaff The AEChasendorsedthesereforms, whichwillbeimplementedin2014–15. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ 10 15 20 25 30 a redefined role fortheAEC’s anddevelopmentfunction. learning development ofcertificationprocesses andcompetency‑basedassessment a focusonperformancecoaching adoption ofunderlyingkeyprinciplesandashareddesign frameworkforlearning 0 5 Jul Aug Sep 2010–11 Oct

Annual Report 2013 Nov 2011–12 Dec Jan 2012–13 –14 Feb 2013–14 Mar Apr May Jun of potentialnewpollingofficials aheadofthenextfederal election. focus onmaintainingrelationships withexperiencedpolling officials andattracting a pool In apost‑electionenvironment, theAEC’s electionemploymentstrategycontinuesto 2014 Griffith by‑electionand2014AustralianSenate election. Western locally‑based staff employedatthe2013federalelectionworkedagainforAEC retention rateforthe2013federalelectionwas52.5 per cent seeks toretain ahighproportion ofpollingofficials from oneelectiontothenext.The To ensure sufficient numbersofexperiencedstaff are availableatelectiontime,theAEC strategies Election recruitment 2013–14 duetotheAPSCInterimRecruitmentArrangements. Figure 10showsvacanciesadvertisedfrom 2010to2014.Itreflects thelargedeclinein new documentation,procedures andsupportingadvicetoensure compliancewiththepolicy. saw changestorecruitment practicesandakeyfocusofactivitywasthedevelopment of 69 per cent, from 115in2012–13to362013–14.Theinterimrecruitment arrangements (ongoingandnon‑ongoing)fellby The numberofvacanciesadvertisedexternally Arrangements inNovember 2013. in ongoingrecruitment activities duetotheintroduction ofAPSCInterimRecruitment employing temporarystaff required forelectiondelivery. Conversely, there wasadecrease AEC recruitment activities throughout theyearwere largelyfocusedonattracting and long‑term fluctuations,particularlyfollowinganelection. was 93.2 per cent,slightlydownfrom 93.6 per centin2012–13.Thisisconsistentwith 90 per cent eachyearforthepastnineyears.In2013–14,ongoingstaff retention rate The AEC’s ongoingstaff retention rateisrelatively stableandhasaveragedaround Recruiting andretaining staff the recommended reforms andDevelopmentBlueprint. outlinedintheLearning finding isinlinewiththeAEC’s movetopracticalelectiontrainingsimulationsandsupports that more simulatedassessments wouldbetterprepare fortheirroles. thelearners This agreed there wasagrowing needfortrainingfocusedontechnicalelectionscenarios and andtheirsupervisors One ofthekeyfindingsevaluationwasthatbothlearners 1

In otherwor previous federalelection. ds, 52.5 per centofpolling officials whoworked atthe2013federalelectionhadworked ata Managing resources andassets Kalinga Hulugalle. Rachel Lelbach,RebeccaHansenand 2014 graduatesfrom left:PriscillaLi, 1 andmanyofthesame

109 110 Australian ElectoralCommission The surveyresults alsohighlighted areas forfuture investmentincluding: under theAECEnterpriseAgreement 2012–14. continue tovalueflexibleworkingarrangementsandtheemploymentconditionsoffered The AEC’s surveyresults for2013–14 APSStateoftheService showedthatAECstaff ƒ ƒ ƒ ƒ ƒ were delivered across fiveareas: culture, leadership,andworkplace environment andconditions.For2013–14,activities The AECInvestinginOurPeopleProgramme continuedtofocusonbuildingorganisational Strengthening engagement Project OutstandingAchievementatthe2013APSCgraduationceremony. Fostering Innovationwasoneofonlythree APSgraduateprojects nominatedforMajor ƒ ƒ The AEC’s 2013graduatesdelivered twomajorprojects: From arecord 383applications,theAECselectedfourcandidatesfor2014. withtheAustralianPublicServiceCommission(APSC). complete aDiplomaofGovernment potential. Graduatesundertakethree placementsacross core AECbusinessareas and The AEC’s graduateprogramme strengthens organisationalcapacityandbuildsleadership AEC graduateprogramme policies are supportedbytargetedstrategies. preferred candidateultimately choseemploymentwithanotheragency. Thesegeneral the 2014graduateprogramme includedadesignatedIndigenousposition,thoughthe The AECalsoimplementsinclusiverecruitment processes tofosterdiversity. Forexample, ƒ ƒ ƒ support staff withdifferent needs.Theseinclude: The AECappliespoliciesandprocedures tofosterandmaintainworkplacediversity, and to delivereffective clientservices. A diverseworkforce alsoreflects thediversityofbroader communityandhelpstheAEC business benefitsofmaintainingabroad pooloftalent,perspectivesandexperiences. The AECpromotes aninclusive anddiverseworkforce culture becauseitrecognises the Workplace diversity ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ listening toourstaff. fostering innovation building workforce capability andinfluencingculture anddevelopment strategic learning workforce capabilityplanning Fostering Innovation. Electoral InformationandGenerationY providing educationandskillsdevelopmentopportunitiesforstaff withparticularneeds. requiring promotion onmerit educating staff aboutthebenefitsofdiversity anddevelopment. learning opportunities forcareer progression

Annual Report 2013 –14 Reconciliation ActionPlantobuildontheseachievements. Indigenous EmployeesNetwork.TheAEChascommenceddeveloping thenext One keyoutcomeoftheReconciliationActionPlanisestablishment ofanAEC for Indigenousemployees. Strait Islanderpeoples.Thisincludesproviding opportunitiesandasupportiveworkplace build andsustainrelationships with,andimprove servicedeliveryto,AboriginalandTorres The AEC’s ReconciliationActionPlan2012–2014 outlineswaysthattheAECseeksto Reconciliation ActionPlan that thoseemployeesreceive equalopportunitiesandsupport. workplace thatistolerantandsupportiveofemployeesfrom different cultures andensure responsibilities regardless ofculture orlanguage.TheplanhelpstheAECtoprovide a those from diversebackgrounds sothatalleligiblecitizenscanexercise theirdemocratic The AEC’s MulticulturalPlanoutlinesprinciplesthatensure theAECprovides servicesto The AECMulticulturalPlan reports. More detailisatwww.socialinclusion.gov.au. Australia isfaringreport and,ifappropriate, instrategicchangeindicatorsagencyannual December 2009 willalsoincludesomereporting ondisabilitymattersinitsregular How The SocialInclusionMeasurement andReportingStrategyagreedin bythegovernment be availableatwww.dss.gov.au. disability atanationallevelandpresentItwill ittotheCouncilofAustralianGovernments. and DisabilityServiceswillproduce ahigh‑levelreport totrackprogress forpeoplewith with disability, theirfamiliesandcarers. TheStandingCouncilonCommunity, Housing new strategysetsouta10‑yearnationalpolicyframeworkforimproving lifeforAustralians The NationalDisabilityStrategyhasreplaced theCommonwealthDisabilityStrategy. The departments andagenciesare nolongerrequired toreport onthesefunctions. statistical bulletin.Thesereports are availableatwww.apsc.gov.au. From 2010–11, to theAustralianPublicServiceCommission’s andthe reportAPS StateoftheService Commonwealth DisabilityStrategy. In2007–08,reporting ontheemployerrole transferred performance aspolicyadviser, purchaser, employer, regulator andprovider underthe Since 1994,Commonwealthdepartmentsandagencieshavereported ontheir Disability reporting peak nationaldisabilityorganisationsandtheElectoralCouncilofAustraliaNewZealand. Disability AdvisoryCommitteeheldinJune 2014.Thecommitteeincludesrepresentatives from The AECreported onprogress inimplementingthestrategyatannualmeetingofAEC development andleadershipopportunities. that issupportiveofemployeeswithdisability, ensuringtheyreceive appropriate support, AEC toprovide servicestoAustralianswithdisabilitiesandpromote aninclusiveworkplace Aligned totheNationalDisabilityStrategy, theAECDisabilityInclusionStrategyhelps The AECDisabilityInclusionStrategy2012–2020 Managing resources andassets

111 112 Australian ElectoralCommission 2010 and2013federalelections Table 23: Pollingofficials andAECemployeeswhoidentifiedasIndigenousatthe heading. Dataexcludesirregular orintermittentstaff. In eachcategory, theratesrelate toemployeeswhochooseself‑identify. Employeesmaybereported undermore thanone backgrounds; PWD=peoplewithdisability. ATSI =peoplewithAboriginalandTorres StraitIslanderbackgrounds; CALD=peoplefrom culturallyandlinguisticallydiverse Figure 11: Staff profile byself‑identifiedcategory APS =AustralianPublicService;ELexecutive level 30 June 2014 Table 24: AECEnterpriseAgreement 2011–2014–salaryranges byclassification, EL 2 EL 1 APS 6 APS 5 APS 4 APS 3 APS 2 APS 1 Classification ACT State/territory NSW NT Qld SA Tas Vic WA Total 0% 1% 2% 3% 4% 5% 6% 7% 8% 2006–07 2007–08 2008–09

Annual Report 2013 ATSI 2009–10 2010 federalelection CALD 2010–11 –14 146 284 599 41 14 19 38 51 PWD 6 2011–12 Remuneration band($) 2012–13 2013 federalelection 111 670–131 118 94 453–106 439 75 633–84 770 68 325–74 879 61 260–67 131 54 964–60 234 48 254–53 513 42 638–47 126 2013–14

1 340 426 141 397 114 20 88 55 99 AEC workplacearrangements conditions forappointees withinparametersset bytheRemunerationTribunal. Remuneration Tribunal Act.TheElectoralCommissioner determinesremuneration and Other statutoryappointeesare partoftheprincipalexecutive officer structure underthe under theRemunerationTribunal Act1973. The RemunerationTribunal determinesthe remuneration fortheElectoral Commissioner Senior executiveremuneration section 35oftheElectoralAct. and conditionsofthecollectivedeterminationare setbytheElectoralCommissionerunder federal election,the2014Griffith by‑electionandthe2014 WA Senateelection.Theterms In 2013,thecollectivedeterminationwasmaintainedtosupport theconductof2013 period onlyandsetstheirtermsconditions,hourlyrates of payandotherentitlements. collective determinationcoverstemporarystaff, suchaspollingofficials, fortheelection The AEChasacollectivedeterminationforstaff engagedundertheElectoralAct.The undertheCommonwealthElectoralAct1918 Collective determination Act1999 . section 24(1)ofthePublicService executive serviceandlevelofficers, were setbyindividualdeterminationsunder In 2013–14,thetermsandconditionsofemploymentnineemployees,mainlysenior Section 24(1)determinations An AustralianWorkplace Agreement covered oneseniorexecutiveserviceofficer. Australian Workplace Agreements These negotiationshavecontinuedin2014–15. Enterprise Agreement, as the current agreement nominallyexpired on30 June 2014. agreement. Inearly2014, the AECcommencedprocess ofnegotiatinganew and intermittentstaff. Table 24showssalaryrangesforeachclassificationunderthe workforce ofongoingand non‑ongoing staff, aswellitscasualworkforce of irregular The AECEnterpriseAgreement 2011–2014,coversthemajorityofAEC’s regular Employment agreements and friends. also generatedinterest indemocratic processes fortheemployeesandtheirfamilies andabetterelectionexperienceforIndigenousvoters.Jobopportunities turnout details. Thebenefitsofincreasing Indigenouspollingofficial recruitmentincluded improved of theelectionworkforce compared withthe2010federalelection.Table 23provides In 2013,asaresult ofthese efforts, theAECmore thandoubledtheIndigenous proportion with asignificantIndigenouspopulationtopromoteandhelpformalvoting. turnout The AECalsocreated anewposition–IndigenousVoter InformationOfficer –atpollingplaces agenciestoadvertiseelectionemploymentopportunities. and non‑government of Indigenousrecruitment flyersandposters.TheAECalsocollaboratedwithgovernment community engagementofficers, advertisementsintheIndigenouspress anddistribution Indigenous recruitment activitiesincludedtargetedfieldworkbyAECIndigenousand background sendsapowerfulmessageaboutelectoralrightsandresponsibilities. For Indigenousaudiences,pollingassistanceprovided byothersfrom asimilarcultural Recruiting Indigenouspollingofficials wasakeyobjectiveduringthe2013federalelection. Indigenous electionemployees Managing resources andassets

113 114 Australian ElectoralCommission allowances specifictotheir role and/orlocation.Asof30 June 2014,19were stillactive. During 2013–14,24employeeshadindividualflexibilityarrangementsinplacefor ƒ arrangements withemployeesforoneormore ofthefollowing: Agreement 2011–2014the ElectoralCommissionermayagree toindividualflexibility To meettheneedsofAECandindividualemployees,underEnterprise Individual flexibilityarrangements statutory appointees. Table 25provides more informationonremuneration ofAECseniorexecutivesand b. a. Performance managementandpay ƒ ƒ ƒ 30 June 2014 Table 25: Basesalarybandsforstatutoryappointeesandseniorexecutivestaff, In 2013–14,theAECintroduced: evaluate health,safetyandwelfare across allaspectsofbusiness. Act 1988(SRCAct)byimplementingprocedures andinitiativestoactivelymonitor Health andSafetyAct2011(WHSAct)theSafety, RehabilitationandCompensation AEC adoptsaproactive approach andcomplieswithitsobligationsunderboththeWork a safeenvironment forthemandmembersofthepublicwhoenterAECpremises. The The AECworkstoprotect andpromote thehealthandsafetyofemployeesprovide Workplace healthandsafety In 2013–14,performancebonuseswere notoffered toanyemployees. performance issues. matters toensure thattheAECcanhaveconfidenceitisproperly addressing The AECprovides direct assistanceandadvicetomanagersstaff onperformance programme andare centraltothemonitoringandreview ofstaff performanceagreements. Individual performanceplansexistaspartoftheAEC’s performancemanagement months ormore. the AEC’s regular workforce ofongoing andnon‑ongoingstaff whoare employedfor six by theperformancemanagementprogramme. AECperformancemanagementcovers Salary progression intheAECissubjecttomeetingperformancestandards governed 0 7 7 5 Staff (No) ƒ ƒ ƒ ƒ

components ofsalarypackagingsuchascarsandsuperannuation. Bands donotrepresent totalremuneration; theyincludesalaryforsuperannuationpurposesbutdonotother Includes staff actinginpositionsat30 June 2014. representative network greater consultationandrepresentation through astrengthened healthandsafety an enhancedworkplacehealth andsafety(WHS)managementstructure and penalty rates overtime rates working hours a

Annual Report 2013 ƒ ƒ ƒ ƒ ƒ ƒ leave. remuneration allowances –14 Remuneration band($) 130 000–149 999 150 000–179 999 180 000–299 999 0–129 999 b risks identified through incident reporting. fromThe AECwillapplylessonslearned eachelectiontofocusfuture efforts onreducing staff; andallpollingplaceswhere WHSincidentsoccurred duringtheelectionwere inspected. anyone injured inapollingplace;healthandsafetyadvice wassentindividuallytoallcasual election –forexample,pollingplaces were provided withcontactcards tobedistributed to implementfurtherinitiativesfor thesubsequentGriffith by‑election and2014 WA Senate Following areview ofWHSincidentsduringthe2013federalelection,AECwasable ƒ ƒ ƒ ƒ WHS Act2011.Arangeofstrategieswere implemented,including: and afterthe2013federalelection–firstconductedunder requirements ofthe Focused healthandsafetyinitiativeswere undertakentosupportAECstaff before, during 2013 federalelection ƒ ƒ ƒ ƒ ƒ funded electivehealthandwellbeingprogrammes were offered toemployees,including: Complementing theAEC’s commitmenttoemployeehealth,safetyandwelfare, arangeof Health andwellbeingprogrammes showed a96 per centcomplianceratewiththeguidelines. employees’ returntohealthandwork.AnauditofthenewsysteminDecember 2013 injured employeesandtheirmanagers,ensure compliance withobligationsandpromote The AEC’s rehabilitation managementsystemprovides servicesandguidelinestosupport Rehabilitation managementsystem Table 26summarisesAECworkplacehealthandsafetyoutcomesfortheyear. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ election timetable,suchastheballotpaperpackaginganddistribution period. manual handlingtipswere promoted justbefore peakmanualhandlingperiodsinthe were released tocoincidewithpeakworkloadsandspecificdeadlines.Forexample, were alsodevelopedforpollingofficials. Throughout theelection,keyWHSmessages workbook usedbystaff duringtheelection.Specifichealthandsafetyadvicesheets staff usingcorporatecommunicationproducts includingtheElectionDiary–adaily A broader programme ofhealthandsafetymessageswascommunicatedtoall that staff were provided withappropriate support. These were designedtoprevent aggravationofanyexistinginjuryorillnessandensure non‑compensable injuriesinconjunctionwiththeirtreating practitionersandmanagers. Individual Injured Worker planswere developedforallstaff withcompensableand mitigate risk. territory. These plansincludedtailored riskassessmentsandinformationsessionsto Personalised PeopleCare Plans were developedinconjunctionwitheachstateand managing fatiguethrough staffing plansandafatigueassessmenttool. manage fatigueundertheWHSActandSRCprovided practicalsupporton across theelectionperiod. Theadvicehighlightedtheirincreased responsibilities to AEC managerswere given comprehensive WHSadviceonmanagingstaff fatigue financial supportforearlyinterventiononhealthmatters. eyesight testingreimbursements workstation assessments annual influenzavaccinations the EmployeeAssistanceProgramme targeted electionhealthandsafetystrategies. a rehabilitation managementsystem a frameworktoassistseniorexecutivesunderstandandmeettheirWHSlegalobligations Managing resources andassets

115 116 Australian ElectoralCommission Health, safetyandwelfare outcomes Table 27: NewAEC‑managedcompensationandnon‑compensationinjuries Table 26: Workplace healthandsafetysummary statistically insignificant. staff numbersatelectiontime,whentheAECworkforce grew to73 507,thisincrease is (167) oftheseeventsrelated tothe2013federalelection. Inthecontextoffargreater near hitsand13hazards. Whilethiswasanincrease againsttheprevious year, 70 per cent Over theyear, atotalof239WHSeventswere reported, comprising176incidents,50 cases, thenumberofopenclaimnumbershasdecreased sincetheelection. in 2010tofour2013. Asaresult ofactiveintervention,investigationandresolution of the 2010election,whilenumberofmentalhealthclaims reduced slightlyfrom five claims made,thenumberofphysicalinjuriesincreased by18.8 per centcompared with elections, whenstaffing numbers,premises andworkloadsincrease significantly. Ofthe ofariseinclaimsfollowingfederal election. Thisisconsistentwiththehistoricalpattern The AECexperiencedanincrease ofworkers’compensationclaimsfollowingthe2013 1.3 per cent ofwagesandsalary. The AECworkers’compensationpremium for2013–14undertheComcare schemewas Workers’ compensationpremium compensation andnon‑compensationinjuriesoverthepastthree years. were non‑compensable.Table 27showsthenumberofnewcasesAECmanagedfor non‑compensation cases.41.4 per centofinjurieswere compensableand58.6 per cent compensation cases,32newcasesofnon‑compensationinjuriesand33continuing In 2013–14,theAECmanaged17newcasesforcompensation,29continuing Claims management Investigations conductedbytheAEC Notifiable incidents as aresult oftheinitiatives Health andsafetyoutcomesachieved of workers ensure thehealth,safetyandwelfare Initiatives takenduringtheyearto Health andSafetyAct2011 Information required underWork Case managementtype Compensable Non‑compensable Total

Annual Report 2013 regulator One investigationconductedandnonoticesissuedbythe injuries Eight incidents–twodangerous incidentsandsixserious WHS legalobligations Framework tohelpseniorexecutivesunderstandandmeet network andrevised workgroup structure through anexpandedhealthandsafetyrepresentative providing more employeeconsultationandrepresentation Enhanced WHSmanagementarrangementstructure rehabilitation strategies Reduction inincapacitydurationthrough targeted Reduction inpsychologicalinjuryclaims Management System Continued developmentofAECWork HealthandSafety Targeted election‑related WHSstrategies AEC outcomes –14 2011–12 11 26 37 2012–13 17 26 9 2013–14 17 32 49 Environmental performance per personin2012–13. national office was7 434.22megajoulesperperson–a reduction from 9 820megajoules was 4 968.07megajoulesperperson. maximise efficiencies. In2013–14,lightandpowerenergyuseacross allAECpremises The AECalsomanagesenergyusagefortenantlightandpower tominimiseimpactsand vehicles fortransportinggoods. exceed aGVGratingof13,withremaining vehiclesbeingfit‑for‑purpose commercial Guide (GVG)asareference. Currently 75 per centofvehiclesintheAECfleet meet or models are alsoassessed on thebasisofenvironmental impactusingtheGreen Vehicle fleet policies,supportingAustralianmanufacturers astheprimaryconsideration. Available The AECselectsthebusinessvehiclefleetinaccordance withAustralianGovernment ƒ ƒ ƒ ƒ ƒ ƒ ƒ Measures implementedin 2013–14 included: of itsoperationsontheenvironment andsupportsustainablepractices. Act1999(EPBCAct),theAECimplementsmeasuresConservation tominimisetheeffect In accordance withsection516AoftheEnvironmentProtectionandBiodiversity conducted bytheAEC.Nonoticeswere issuedbytheregulator. One investigationconductedduringtheyearrelated tobusinessorundertakings Investigations conductedduringtheyear injuries andtwodangerous occurrences. The AECbecameaware ofeightnotifiableincidentsduringtheyear, includingsixserious Notifiable incidents 1

ƒ ƒ ƒ ƒ ƒ ƒ ƒ This isbelowthetargetof7 500megajoules perpersonannumfortenantlightandpowersetbytheformer Department ofClimate ChangeandEnergyEfficiency initsEnergyEfficiency Operationspolicy. inGovernment state anddivisionaloffices. working withcontractedproperty servicesproviders toreduce energyconsumption in standards national office building–in particular, thebuilding’s capacitytomeetenergyefficiency continuing toworkwiththeDepartmentofFinanceplanfuture oftheAEC’s accommodation considering environmental impactsinthedesignandlayoutofnewupgraded promoting theuseofE10 petrol forAECvehicles applying double‑sideddefaultprintersettingstoreduce office paperconsumption using recyclable products wherever possible spent tonercartridgesfrom alloffices aluminium andglassfrom the AEC’s nationaloffice andsafely remove anddisposeof contracting serviceproviders tocollectandrecycle paper, cardboard, plastics, 1 EnergyusefortenantlightandpowertheAEC’s Managing resources andassets

117 118 Information andcommunicationtechnologyassets Assets management Australian ElectoralCommission ACTSmart businessaccreditation ƒ ƒ Sustainable procurementguideandchecklists.Theprocurements were for: During 2013–14,allAECapproaches totheopenmarketforservicescompliedwith procurementgovernment decisions. checklists, andtakesintoaccountrelevant energyandenvironmental issueswhenmaking The AECusestheDepartmentofEnvironment Sustainableprocurementguideand Sustainable procurement ƒ ƒ ƒ ƒ ƒ ƒ implemented forthe2013federalelectionincluded: The AECworkstominimisetheenvironmental impactsofelectionday. Measures Minimising theenvironmental impactofthe2013federalelection Senate election were delivered through streamlined, reliable andresponsive ICToperations. the 2013federalelection,2014 Griffith by‑electionand the2014Australian Western roll managementandelectionemploymentsystems.This ensured thatvoterservices for of recent investmentinmajorcomputerapplications– particular, enhancements to itsICTenvironmentIn 2013–14,theAECcontinued tomodernise andrealised thebenefits Modernisation resourcescombination ofin‑houseandexternal tosupportthedeliveryofAECoutcomes. The AEC’s ICTservicesare delivered through ahybridsourcing modelthatleveragesa computer systemsthathelptheAECmanageelectoralroll andconductelections. and infrastructure, office fit‑outs,machinesandequipment.Informationassetsincludemajor The AECmanagesbothphysicalandinformationassets.Physical assetsincludeICThardware numbers of90 000. 83 per cent –from 17.5to 2.9cubicmetres perannum–whilemaintainingannualvisitor Since joiningtheprogramme in2010,theNEEChasreduced yearlywastetolandfillby recycling efforts toincludeothermaterialssuchasplasticbottles. of theprogramme istoreduce wastesenttolandfill.TheNEEChasextendeditspaper Programme, andwasawarded itsfourthACTSmartaccreditation inDecember. Theaim The NationalElectoralEducationCentre (NEEC)participatesintheACTSmartBusiness ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ printing anddistributionofcertifiedlists. building maintenanceservices recycling unwantedpolling equipmentwhere possible. electoral bodiesandcommunitygroups manufacturing unbrandedAECpollingequipmenttoencouragere‑use byother for educationalpurposes re‑using cardboard pollingequipmentbyproviding ittoschoolsorcommunitygroups how‑to‑vote cards andotherpaperproducts providing cardboard recycling binsinpollingplacestoencouragerecycling of materials forelectionproducts wherever possible,usingcardboard andpaperequipmentmanufactured from recycled reducing paperconsumptionbyproviding providing onlineformsandproducts

Annual Report 2013 –14 Property andequipment had reached endoflife. panelarrangementstoreplacewhole‑of‑government serversandnetworkequipmentthat The AECalsoprocured serversandnetworkequipmentunderDepartmentofFinance Major assetpurchases in2013–14were fit‑outsforanumberofoffice co‑locations. Asset purchases impacts andincreased networksecurity. benefits, includingnew reliable hardware, greater systemcapacity, reduced environmental centre, requirements. inlinewithwhole‑of‑government Thenewfacilitiesprovide arangeof In 2013–14,theAECsuccessfullymanagedrelocation ofICTequipmenttoanewdata assets todeliveroperationaloutcomesandefficiencies. operational software. Asrequired, theAECinvestsinmaintenanceandupgradeofICT The AEC’s physicalICTassetsincludeservers, desktopcomputers,printersand ICT assets assets are fullyfunctionaland operateoptimally. serviceandmaintenancearrangements ensures andexternal thatall This mixofinternal engaged toassistwithproperty management. commercialequipment andnon‑networkedmachines.Anexternal property manageris life’ or‘endoflease’schedule.AECstaff overseetheassetdatabaseandmanageoffice The AECmanagesaccommodationacross Australiaandfit‑outsbasedonan‘endof ƒ ƒ ƒ ƒ These include: to thepublicthrough both electionandnon‑electionperiods. The AECalsoenhancedonlineapplicationsthatprovide easy, accurateandtimelyservices Online services ƒ ƒ ƒ New ICTcapabilitiesintroduced overtheyearinclude: ƒ ƒ ƒ ƒ ƒ ƒ ƒ employment andmonitortheprogress oftheir application. AEC Employment–enablingmembersofthepublictoapplyfortemporaryelection website iftheyare unableto voteatapollingplaceonelectionday Online PostalVote Application–enablingvoterstoregister forapostalvoteontheAEC enrolment detailsontheAEC website Online Enrolment –enabling eligiblevoterstoenrol tovoteand/orupdatetheir Check Enrolment –enabling voterstoverifytheirenrolment status ontheAECwebsite work periods. workloads, identifyemergingissuesandoptimiseperformanceduringpeakelection enrolment andelectionsystems.ThisallowedtheAECtoredistribute processing an electionsystemsconsoletodisplaynear‑time performancemetricsforAEC federal election Tallya pilotofcloud‑basedservicestohosttheVirtual Roomduringthe2013 the 2013federalelection,Griffith by‑electionandthe2014 WA Senateelection a pilotofelectronic certifiedlists(replacing papercertified lists)forvotermark‑off during Managing resources andassets

119 120 Consultancies Grants Tenders Procurement andcontractualarrangements Australian ElectoralCommission AusTender: www.tenders.gov.au. Further informationonthevalue ofAECcontractsandconsultanciesisavailableon Table 28containsdetailsofAECconsultancy contractstothevalueof$10 000ormore. There were noongoingconsultancycontractsorrelated ongoingexpenditure. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ The AECengagedconsultantstodeliver: consultancy contracts. intothe2013WAInquiry SenateElection(KeeltyReport)contributedtotheincrease in elections andtheneedtoensure arapidandeffective response toMrMickKeelty’s report, or 25.5 per cent,compared with2012–13.Preparation forandreview oftwofederal 2013–14. Thetotalactualexpenditure onconsultancycontractsincreased by$262 358, There were 30newconsultancieswithavalueof$10 000(GSTinclusive)ormore during $1 420 347 (GSTinclusive). During 2013–14,theAEC’s newconsultancycontractsinvolvedtotalactualexpenditure of The AECdidnotadministeranydiscretionary grantprogrammes in2013–14. AusTender in2013–14. The AECmadetwoopentenderrequests, whichwere publishedelectronically in better understandvalueformoney. contract managementtrainingtohelpAECstaff tomeettheirprocurement obligationsand These changeswere supportedbythedeliveryofface‑to‑faceandonlineprocurement and compliance withtheCommonwealth’s financialframeworkand reporting obligations. Register tostreamline procurement processes andenhancequalityassurance In January 2014,theAECimplementedanewProcurement andContractManagement Improving procurement practices introduction ofthePublicGovernance,PerformanceandAccountabilityAct2013. In 2013–14theAECcontinuedtoimprove procurement processes andprepare forthe ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ business administrationservices. feasibility studiesorscreening ofproject ideas human resources services management advisoryservices corporate objectivesorpolicydevelopment strategic planningconsultation services business intelligenceconsulting services information technologyconsultation services audits internal market research

Annual Report 2013 –14 b. a. LSL =longserviceleave;FAD =FundingandDisclosure GST =goodsandservicestax;CCDtoSA1 Geography=CensusCollectionDistricttoStatisticalArea 1Geography; Table 28: Consultancycontractstothevalueof$10 000ormore during2013–14 Total andYoungErnst PricewaterhouseCoopers PricewaterhouseCoopers Colmar BruntonPtyLtd Partnership McGrath NicholsAdvisory Verifact PtyLtd PricewaterhouseCoopers PricewaterhouseCoopers PricewaterhouseCoopers PricewaterhouseCoopers Total DecisionSupport PricewaterhouseCoopers Sumic Enterprises Michael JosephKeeltyt/as UniversityofTasmaniaSwinburne Analytics Group PtyLtd PricewaterhouseCoopers Sprout LabsPtyLtd Total DecisionSupport Partnership McGrath NicholsAdvisory Partnership McGrath NicholsAdvisory GRA SupplyChainPtyLtd PricewaterhouseCoopers Herme Gray&AssociatesPtyLtd Grey AdvanceConsultingPtyLtd Agile DigitalEngineeringPtyLtd PricewaterhouseCoopers eGloo Technologies PtyLtd GRA SupplyChainPtyLtd PricewaterhouseCoopers HWL EbsworthLawyer Consultant

A =needforspecialised orprofessional skills;B =needforindependentresearch orassessment. See CommonwealthProcurement Rules(1 July 2012)foranexplanationoftheprocurement process. Reporting Review ofAgencyPerformance Continuity AuditPlanNo 1:Business Internal and update audit–federaldirectInternal enrolment Research on perception of electoral fraud Control Plan audit–2013–15AECFraud Internal Investigative services audit–fixedfeeservices Internal audit–electionoperations Internal Internal audit–IThealthcheck Internal handling audit–reviewInternal ofcomplaints Roll products pricingreview management audit–reviewInternal ofproperty Independent urgentexamination Electoral fraudliterature review Review ofsuperannuationpayments operations: 2014Griffith by‑election audit–reviewInternal ofelection anddevelopmentblueprint Learning Payroll analysisandLSLcalculations compliance audit–reviewInternal offinancial Plan andDevelopment Audit audit–2014–15Internal Internal Scoping study–ballotpapers operations (WA Senateelection) audit–reviewInternal ofelection Review of AEC’s party registration project scorecard FAD Businessplanandbalanced project CCD toSA1geographyconversion Plan Audit audit–2014–15Internal Internal EasyCount software review Scoping studyforelectionmaterials review audit–Keeltyimplementation Internal Preliminary assessment Description Managing resources andassets Open Open Open Open Open Open Open Open Open Open Open Open Limited Limited Limited Open Open Open Open Open Limited Open Limited Limited Open Open Limited Limited Open Open process Selection a A A A A A A A A cation Justifi‑ A A A A B A A A A A A A A A A A A A A A A A

b 1 420 347 price incl price incl Contract Contract 156 500 114 065 162 855 GST ($) 35 000 88 000 27 500 38 500 87 450 10 000 33 000 17 000 40 000 22 500 15 180 30 000 52 250 19 356 16 766 25 000 20 000 99 000 42 775 43 560 10 000 30 008 10 000 56 320 75 000 31 847 10 915

121 122 Australian NationalAuditOffice accessclauses Australian ElectoralCommission matters undertheFreedomofInformationAct1982. exempted from publication onAusTender onthebasisthatitwoulddiscloseexempt During 2013–14,nocontractorstandingoffer inexcessof$10 000(GSTinclusive)was Exempt contracts provisions fortheAuditor‑General tohaveaccess tothecontractor’s premises. During 2013–14,allAECcontractsinexcessof$100 000(GSTinclusive)included Delegations Schedule. Senior managersengageconsultantsinaccordance withtheAECFinancial Rules –1 July 2012. policy andprocedures outlinedintheDepartmentofFinanceCommonwealthProcurement procedures. Iftheexpectedvalueofconsultancyis$80 000ormore, AEC staff follow seeks quotesfrom prospective consultantsaccording totheAECprocurement policyand When engagingconsultantsforworkwithavalueupto$79 999,theAECgenerally ƒ ƒ The AECcategorisesarrangementsasconsultancieswhen: with theFinancialManagementandAccountabilityAct1997. section 35(4)ofthatAct.In2013–14,consultantscouldalsobeengagedinaccordance 1918 anddeterminethetermsconditionsofengagementthoseconsultantsunder The AECmayengageconsultantsundersection35(2)oftheCommonwealthElectoralAct Consultancy policy ƒ ƒ the outputreflects theindependentviewsofserviceprovider. decision making the servicesinvolvedevelopmentofanintellectualoutputthatassistswithagency

Annual Report 2013 –14 Financial performance 2013–14 financialstatements. The AustralianNationalAuditOffice hasissuedanunmodifiedauditopinionfortheAEC’s appropriate fundingandresources. and otherreforms. Successfuldeliveryoffuture federalelectionsisreliant onhavingthe reserves andensure theAECcancontinueimplementingKeeltyReportrecommendations operating expenses.Thesemeasures willcontinuein2014–15;theyconsolidatecash Once electiondeliverywascomplete,theAECundertookmeasures tobringdown ƒ ƒ ƒ ƒ appropriation receivable thatwillbereturnedin2014–15.Thisisdueto: Net assetshavedecreased by26.7 per centto$17.4 million,excludingthe$30.5 million formally reduced in2014–15 andtowhichtheAECisnotentitled. $49.7 million,although$30.5millionofthisrelates toappropriation receivable that willbe and totalliabilitiesof$39.1million.Theassetsincludedcashreceivables of The StatementofFinancialPositionat30 June 2014showedtotalassets$87.0million ƒ ƒ overspend ishigherthanexpecteddueto: This compares withanoperatingdeficitof$2.1 millionin2012–13.The2013–14 Excluding thisappropriation revenue, theAECoverspent inotherareas by$13.3 million. quarantined andmustbeformallyreturnedtotheDepartmentofFinancein2014–15. 2013 referendum whichdidnotproceed. onlocalgovernment Thesepaymentshavebeen depreciation. Thisresult, however, includesappropriations fortheconductofproposed For 2013–14,theAECrecorded anoperatingsurplus of$11.0millionincluding ƒ ƒ ƒ ƒ ƒ ƒ than budgetedoperatingdeficit. a decrease inappropriations receivable duetouseofcashreserves tofundthelarger parliamentary elections by amortisationduetoresources beingallocatedtodeliveryofthree federal a decreasedevelopedsoftware, ininternally asnewinvestmentwasexceeded a decrease intheinventory balancefollowingusageinafederalelectionyear legal expensesfrom thefederal election an increase insupplierpayables, asthe2013–14balanceincludesalargeaccrualfor hardware andsoftware projectsAECsystems. overthelastfewyearstomodernise an increase indepreciation andamortisationcostsfrom investmentinlarge‑scale Australian Senaterecount regardingpetition totheCourtofDisputedReturns theoutcomeof2013Western did notproceed; anincrease invenuehire costs;andlegalcostsrelated totheAEC’s to higherstaff costsduetorecruitment fortheplanned referendum, whichultimately an increase incostsfrom the2013federalelection.This increase islargelyattributable Managing resources andassets

123 124 Auditor’s report FINANCIAL STATEMENTS Australian ElectoralCommission

Annual Report 2013 –14 Managing resources andassets

Financial statements

125 126 and ChiefFinanceOfficer Statement bytheActingElectoralCommissioner Australian ElectoralCommission

Annual Report 2013 –14

Statement ofcomprehensive incomefortheperiodended30 June 2014 The abovestatementshouldberead inconjunctionwiththeaccompanyingnotes. Total expenses Total own‑source revenue Total othercomprehensive income Total gains Surplus/(deficit) attributabletotheAustralianGovernment net costofservices Items notsubjecttosubsequentreclassification to OTHER COMPREHENSIVEINCOME Total comprehensive income/(loss) Net costofservices Total own‑source income Gains Own‑source revenue OWN‑SOURCE INCOME LESS: Revenue from Government EXPENSES Australian Government Total comprehensive income/(loss)attributabletothe Losses from assetdisposals Write‑down andimpairmentofassets Depreciation andamortisation Other revenue Supplier Changes inassetrevaluation surplus Other gains Sale ofgoodsandrendering ofservices Employee benefits Managing resources andassets 3E 3D 3C 4B 3B 4C 4A 4D 3A Notes

Financial statements 124 827 276 066 149 336 283 572 265 019 18 406 16 370 16 370 11 047 18 553 18 592 9 389 5 323 5 323 $’000 2014 186 (39) (39) 19 1

114 257 135 238 116 392 49 780 17 781 76 932 18 846 18 855 (2 135) 8 404 1 074 1 988 1 988 $’000 (147) (147) 2013 121 (9) (9) 1

127 128 Australian ElectoralCommission Statement offinancialpositionasat30 June 2014 The abovestatementshouldberead inconjunctionwiththeaccompanyingnotes. Total non‑financialassets Total financialassets Total parent entityinterest Non‑Financial Assets Total provisions Total payables Financial Assets ASSETS Parent EntityInterest EQUITY Net assets Total liabilities Provisions Payables LIABILITIES Total assets Other non‑financialassets Lease incentive Inventories Intangibles Property, plantandequipment Accumulated deficit Trade andotherreceivables Land andbuildings Asset RevaluationSurplus Other provisions Other payables Cash andcashequivalents Contributed equity Employee provisions Suppliers

Annual Report 2013 –14 7G 7F 7D, E 7B, C 6B 7A, C 9B 8B Notes 6A 9A 8A 14 413 (6 986) 48 207 12 062 18 952 49 725 47 856 47 856 39 158 23 830 15 328 87 014 37 289 35 890 22 253 1 567 1 898 7 227 1 577 7 649 1 518 7 679 $’000 2014 122

(18 033) 15 903 21 317 11 932 13 629 23 006 23 713 23 713 38 334 24 088 14 246 62 047 39 041 28 117 22 535 1 653 3 594 5 796 1 553 8 518 1 689 5 728 $’000 2013 163

Statement of changes in equity for the period ended 30 June 2014 Asset revaluation Contributed Retained earnings Surplus equity/capital Total equity 2014 2013 2014 2013 2014 2013 2014 2013 $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 Opening balance Balance carried forward from previous period (18 033) (15 898) 13 629 11 641 28 117 17 218 23 713 12 961 Adjusted opening balance (18 033) (15 898) 13 629 11 641 28 117 17 218 23 713 12 961 Comprehensive income Other comprehensive income – – 5 323 1 988 – – 5 323 1 988 Deficit for the period 11 047 (2 135) – – – – 11 047 (2 135) Total comprehensive income 11 047 (2 135) 5 323 1 988 – – 16 370 (147)

Managing resources andassets Transactions with owners Distributions to owners Returns of capital Statute Stocktake (Appropriations) Act 2013 – – – – (400) – (400) – Contributions by owners Equity injection – Appropriations – – – – 3 992 270 3 992 270 Departmental capital budget – – – – 4 181 10 629 4 181 10 629 Sub‑total transactions with owners – – – – 7 773 10 899 7 773 10 899 Closing balance as at 30 June (6 986) (18 033) 18 952 13 629 35 890 28 117 47 856 23 713

The above statement should be read in conjunction with the accompanying notes

Financial statements

129 130 Australian ElectoralCommission Cash flowstatementfortheperiodended30 June 2014 The abovestatementshouldberead inconjunctionwiththeaccompanyingnotes. Total cashreceived Total cashused Total cashused Total cashreceived period Cash andcashequivalentsattheendofreporting Total cashreceived Cash received INVESTING ACTIVITIES Net cashfrom operatingactivities Cash used Net increase incashheld Net cashfrom financingactivities Net cashusedbyinvestingactivities Cash received OPERATING ACTIVITIES reporting period Cash andcashequivalentsatthebeginningof Cash used Cash received FINANCING ACTIVITIES Net GSTreceived Lease incentives Suppliers Sales ofgoodsandrendering ofservices Purchase ofintangibles Proceeds from salesofproperty, plantandequipment Departmental CapitalBudget Employees Appropriations Purchase ofproperty, plantandequipment Contributed equity

Annual Report 2013 –14 6A 10 Notes 133 821 149 468 252 436 283 289 283 172 20 727 (4 177) 9 514 1 543 2 869 1 518 4 123 4 123 4 177 1 689 2 634 1 254 $’000 (117) (171) 2014 495 – –

111 511 136 922 139 732 (14 650) 58 829 20 852 78 093 11 994 11 994 14 675 4 150 3 219 5 051 8 797 1 535 9 624 2 810 3 197 1 689 $’000 2013 154 25 25

b. a. Schedule ofcommitmentsasat30 June 2014 The aboveschedule shouldberead inconjunction withtheaccompanying notes. d. c. Total commitmentsreceivable Net commitmentsbymaturity Total commitmentspayable Commitments receivable BY MATURITY Net commitmentsbytype Commitments receivable BY TYPE Commitments payable Commitments payable Total commitmentsreceivable

providers (2014:$7.2m;2013:$10.3m). Other commitmentsincludeInformationTechnology (IT)contractorsandservice agreements withITand communication market increase. payments canbevariedperiodicallytotake accountofanannualConsumerPriceIndexincrease, afixedincrease ora Operating leasesincludeforoffice accommodationandstorage thatare effectively non‑cancellable.Thelease $70.9m) costs associatedwiththemaintenanceofjointCommonwealth,StateandTerritory electoralrolls (2014:$73.0m;2013: Commitments receivable by theAECrelates largelytoarrangementswitheachstateandterritoryforthesharingofcertain Commitments are GSTinclusive where relevant. Total operatingleasecommitments Total othercommitments Total othercommitmentsreceivable Total capitalcommitments Total capitalcommitments Total othercommitments Net GSTrecoverable oncommitments Other commitments Operating leasecommitments Other Commitments Other commitmentsreceivable Commitments receivable Capital commitments Capital commitments Over fiveyears Over fiveyears Over fiveyears From onetofiveyears From onetofiveyears From onetofiveyears Over fiveyears Other Operating leases One yearorless One yearorless One yearorless Plant andEquipment From onetofiveyears Property One yearorless d c b Managing resources andassets a

Financial statements (58 037) (18 556) (78 408) (77 882) (78 408) (78 408) 19 819 (1 815) 37 450 14 316 10 805 12 226 71 585 83 811 12 226 71 585 83 811 1 277 5 403 5 403 $’000 (526) 2014 144 – – – – – – –

(57 337) (19 196) (77 298) (78 917) (78 917) (78 917) 26 220 31 489 13 174 20 523 24 221 70 883 16 187 95 104 24 221 70 883 16 187 95 104 (2 384) (1 619) 3 698 $’000 2013 – – – – – – – –

131 132 Administered schedules Australian ElectoralCommission Administered ScheduleofComprehensive Income for theperiodended30 June 2014 Administered Reconciliation Schedule There were noadministered assetsorliabilitiesfortheAEC. Administered Scheduleof AssetsandLiabilitiesasat30 June 2014 Total expensesadministered onbehalfofGovernment EXPENSES at 1July Opening administered assets lessadministered liabilitiesas 30 June Closing administered assetslessadministered liabilitiesasat Government Total own‑source revenue administered onbehalfof Total non‑taxationrevenue Non‑taxation revenue Own‑source revenue OWN‑SOURCE INCOME LESS: Total comprehensive (loss)income Net (costof)contributionbyservices Government Total own‑source incomeadministered onbehalfof Other Expenses Net costof(contributionby)services: Administered transfersfrom/(to) AustralianGovernment: Electoral fines/penalties Administered expenses Administered income Transfers from/(to) OPA

Annual Report 2013 –14 Notes 16A 17A (58 742) (58 742) (60 984) 60 984 60 984 58 742 2 242 2 242 2 242 2 242 $’000 $’000 2 242 2014 2014 –

$’000 $’000 2013 2013 (31) 32 32 31 31 32 32 32 (1) 1 1 –

Administered CashFlowStatementfortheperiodended30 June 2014 This scheduleshouldberead inconjunctionwiththeaccompanyingnotes. There were noadministered contingenciesfortheAEC(2013:Nil). Administered Scheduleof Contingenciesasat30 June 2014 There were noadministered commitmentsfortheAEC(2013:Nil). Administered Scheduleof Commitmentsasat30 June 2014 Total cashreceived Total cashused Cash received OPERATING ACTIVITIES Cash from Official PublicAccountfor: reporting period Cash andcashequivalentsatthebeginningof Net (decrease) increase inCashHeld Net cashflows(usedby)from operatingactivities Cash used Cash toOfficial PublicAccount for: period Cash andcashequivalentsattheendofreporting Other Refund ofElectoralfines/penalties Electoral fines/penalties Appropriations Political Parties/Candidates Appropriations Managing resources andassets Notes 19

Financial statements (58 742) (58 742) 60 984 60 987 60 987 60 957 (2 245) (2 245) 2 237 2 242 $’000 2014 27 5 –

$’000 2013 (31) (31) 22 10 31 31 32 1 1 – – – –

133 134 NOTES TO THEFINANCIALSTATEMENTS Australian ElectoralCommission Note 23:SpecialAccounts Note 22:Appropriations Note 21:Administered –Financial Instruments Note 20:Administered –Contingent AssetsandLiabilities Note 19:Administered –Cash FlowReconciliation Note 18:Administered –Assets andLiabilities Note 17:Administered –Income Note 16:Administered –Expenses Note 15:FinancialAssetsReconciliation Note 14:FinancialInstruments Note 13:RemunerationofAuditors Note 12:SeniorExecutiveRemuneration Note 11:ContingentAssetsandLiabilities Note 10:CashFlowReconciliation Note 9:Provisions Note 8:Payables Note 7:Non‑FinancialAssets Note 6:FinancialAssets Note 5:FairValue Measurements Note 4:Income Note 3:Expenses Note 2:EventsAftertheReportingPeriod Note 1:SummaryofSignificantAccountingPolicies Note 27:NetCashAppropriation Arrangements Note 26:ReportingofOutcomes Note 25:CompensationandDebtRelief Note 24:AssetsHeldinTrust

Annual Report 2013

–14

162 162 159 159 158 157 156 152 150 147 146 144 144 135 173 172 171 170 170 166 165 165 165 165 164 164 164 1.1 ObjectivesoftheAustralianElectoralCommission Note 1:SummaryofSignificantAccountingPolicies legal requirements. actions torespond torisksofexpenditure notbeingconsistentwithconstitutionalor other willcontinuetomonitor andassessriskdecideonanyappropriatethe Government the developmentofCommonwealthprogrammes. Inaccordance withitsgeneralpractice, v Commonwealth(2014)HCA23,astheycontributetothelargerbodyoflaw relevant to including theHighCourt’s mostrecent decisiononCommonwealth expenditure inWilliams continues tohaveregardThe AustralianGovernment todevelopmentsincaselaw, Note 6B) will belegallyreduced underAppropriation Actsinthe2014–15financialyear. (Referto undertake. TheDepartmentofFinancehasquarantinedall thesefunds.Theseamounts Equity injectionsincludeanamountof$3.989mrelated toactivitiesthattheAECdidnot $2.181m ofmovementsrelated toprioryearactivitiesthattheAECdidnotundertake. related toactivitiesthatthe AECdidnotundertakeinthe2013–14financialyearand AEC’s Appropriation ReceivableProgramme Fundingincludesanamountof$24.314m Programme 2(Impartialand independentelectoralservices). Election PublicFundingandcollectionofElectoralFeesFinesundertheoperations Administered bytheAECare itemsmanaged fortheGovernment primarilypaymentof ofitemscontrolledGovernment, orincurred bytheGovernment. Administered activitiesinvolve themanagementoroversightbyAEC,onbehalfof assets, liabilities,incomeandexpensescontrolled orincurred bytheAECinitsownright. classified aseitherdepartmentaloradministered. Departmentalactivitiesinvolvetheuseof administration andprogrammes. AECactivitiescontributingtoward thisoutcomeare policyandoncontinuingfundingbyParliamentfortheAEC’sis dependentongovernment The continuedexistenceoftheAECinitspresent formandwithitspresent programmes electoral matters. Programme 3:InformedAustraliansthrough theprovision ofinformationserviceson through theprovision ofelectoralservices. Programme 2:AccesstoanimpartialandindependentelectoralsystemforAustralians redistributions through maintaininganaccurateandup‑to‑dateelectoralroll. Programme 1:Voter entitlementforAustraliansandsupportelectoralevents The AECisstructured under oneoutcometomeetthefollowingthree programmes: received fortheprovision ofelectoralservicestoother organisations. While theAECispredominantly fundedbyParliamentaryappropriations, revenue isalso political parties. programmes andrelated servicesandmanagingfunding anddisclosure inrelation to and referendums, maintainingtheelectoralroll, providing electoralinformation,education under theCommonwealthElectoralAct1918forpurposeofconductingelections The AustralianElectoralCommission(AEC)isanindependentstatutorybodyestablished Managing resources andassets

Notes to thefinancialstatements

135 136 1.4 NewAustralianAccountingStandards 1.3 SignificantAccountingJudgementsandEstimates 1.2 BasisofPreparation oftheFinancialStatements Australian ElectoralCommission reliably measured. only whentheflow, consumptionorlossofeconomicbenefitshasoccurred andcanbe and expensesare recognised intheStatementofComprehensive Incomewhen and treatmentUnless alternative isspecifically required byanaccountingstandard, income schedule ofcontingencies. that are unrecognised are reported inthescheduleofcommitmentsor are notrecognised unlessrequired byanaccountingstandard. Liabilitiesandassets can bereliably measured. However, assetsandliabilitiesarisingunder executorcontracts sacrifice ofeconomicbenefitswillbe required andtheamountsofassetsorliabilities and onlywhenitisprobable thatfuture economicbenefitswillflowtotheAECorafuture FMOs, assetsandliabilitiesare recognised inthestatementoffinancialpositionwhen treatmentUnless analternative isspecifically required byanaccountingstandard orthe nearest thousanddollarsunless otherwisespecified. The financialstatementsare presented inAustraliandollarsandvaluesare rounded tothe financial position. where stated,noallowanceismadefortheeffect of changing pricesontheresults orthe the historicalcostconvention,exceptforcertainassetsandliabilitiesatfairvalue.Except The financialstatementshavebeenprepared onan accrual basisandinaccordance with b. a. The financialstatementshavebeenprepared inaccordance with: section 49oftheFinancialManagementandAccountabilityAct1997. The financialstatementsare generalpurposefinancialstatementsand are required by impact ontheAECforfuture reporting periods. Accounting Standards Board priortothesign‑off date,are notexpectedto haveafinancial The newstandards, amendmentstostandards andinterpretations issuedbytheAustralian Future AustralianAccounting Standard Requirements have changedthepresentation oftheAEC’s FinancialStatements. impact ontheAEC,althoughchangestoAASB101PresentationofFinancialStatements prior tothesign‑off date,where applicabletothecurrent reporting periodhadnofinancial the standard. Ofthenewstandards, amendmentstostandards andinterpretations issued No accountingstandard hasbeenadoptedearlierthantheapplicationdateasstatedin Adoption ofNewAustralianAccountingStandard Requirements next reporting period. of causingamaterialadjustmenttothecarryingamountsassetsandliabilitieswithin No accountingassumptionsorestimateshavebeenidentifiedthatasignificantrisk

Accounting Standards Board (AASB)thatapplyforthe reporting period. Australian AccountingStandards andInterpretations issuedbytheAustralian Finance Minister’s Orders (FMOs)forreporting periodsendingonorafter1 July 2011;and

Annual Report 2013 –14 1.5 Revenue broad categories: the DepartmentofForeign Affairs andTrade. Thenature offundingfallswithintwo The AECreceives fundingfor programmes underaRecord ofUnderstandingwith debt isnolongerprobable. reviewed attheendof reporting period.Allowancesare madewhencollectability ofthe nominal amountsduelessanyimpairmentallowanceaccount.Collectabilityofdebtsis Receivables forgoodsandservices,whichhave30dayterms,are recognised atthe the transaction. to theproportion thatcosts incurred todatebeartheestimatedtotalcostsof The stageofcompletioncontractsatthereporting dateisdeterminedbyreference of contractsatthereporting date.Therevenue isrecognised when: Revenue from rendering ofservicesisrecognised byreference tothestageofcompletion Acts inthe2014–15financialyear. (RefertoNote 4DandNote 27). These amounts willbelegallyreducedfor areturntogovernment. underAppropriation that theAECdidnotundertake.TheDepartmentofFinance has quarantinedthesefunds AEC’s Revenuefromincludes anamountof$24.314mrelated Government toactivities Appropriations receivable are recognised at their nominal amounts. are reciprocal innature, inwhichcaserevenue isrecognised onlywhenithasbeenearned. gains control oftheappropriation, exceptforcertainamountsthatrelate toactivitiesthat additions andreductions) are recognised asRevenuefromwhentheAEC Government Amounts appropriated fordepartmentalappropriations fortheyear(adjustedanyformal Revenue from Government ƒ ƒ b. a. d. c. b. a. Revenue from thesaleofgoodsisrecognised when: under thisschemeisdisclosed asafootnotetotheNote 8A: Suppliers. employees are presented gross ascashandaliability (payable).Thetotalamountreceived Amounts received undertheParental LeavePaymentsSchemebytheAECnotyet paidto Parental LeavePaymentsScheme ƒ ƒ

the revenue andtransactioncostsincurred canbereliably measured; and the AECretains nomanagerialinvolvementoreffective control overthegoods; the risksandrewards ofownershiphavebeentransferred tothebuyer; the probable economicbenefits associatedwiththetransactionwillflowtoAEC. reliably measured; and the amountofrevenue, stageofcompletionandtransactioncostsincurred canbe the AEC. it isprobable thattheeconomicbenefitsassociatedwithtransactionwillflowto to receive programme funding. matters. Fundingforgenericservicesisrecognised asrevenue whentheAECisentitled ofaspecificnationin advice andsupporttotheGovernment relationelectoral Generic services.Thiscoversthecostofmaintainingapresence inacountrytoprovide recognised asrevenue totheextentofcostsincurred todate. representation onaspecificforumorcouncil.Fundingforservices are visitorsor Specific services.Theseincludetraining,hostingofinternational Managing resources andassets

Notes to thefinancialstatements

137 138 1.7 Transactions asOwner withtheGovernment 1.6 Gains Australian ElectoralCommission the buyer. Gains from disposalofassets are recognised whencontrol oftheassethaspassedto Sale ofAssets administrative arrangements(RefertoNote1.7). received from entityasaconsequenceofrestructuring anotherGovernment of recognised asgainsattheir fairvaluewhentheassetqualifiesfor recognition, unless Contributions ofassetsatnocostacquisitionorfornominalconsiderationare recognised asanexpense. would havebeenpurchased iftheyhadnotbeendonated.Useofthoseresources is their nature when,andonly when,afairvaluecanbereliably determinedandtheservices Resources received free ofchargeare recognised aseitherrevenue orgainsdependingon Resources ReceivedFree ofCharge administrative arrangements(RefertoNote1.7). received fromentityasaconsequenceofrestructuring anotherGovernment of recognised asgainsattheirfairvaluewhentheassetqualifiesfor recognition, unless Contributions ofassetsatnocostacquisitionorfornominalconsiderationare recognised asanexpense. would havebeenpurchased iftheyhadnotbeendonated.Useofthoseresources is their nature when,andonlyafairvaluecanbereliably determinedandtheservices Resources received free ofchargeare recognised aseitherrevenue orgainsdependingon Resources ReceivedFree ofCharge Statute Stocktake(Appropriations) Act2013. in thenature ofadividend.In2013–14,theentityalsoreturned $0.400millionunderthe The FMOsrequire thatdistributionstoownersbedebitedcontributedequityunlessitis Other DistributionstoOwners against contributedequity. restructuring ofadministrativearrangementsare adjustedattheirbookvaluedirectly Net assetsreceived from orrelinquishedentityundera toanotherGovernment Restructuring ofAdministrativeArrangements Appropriation Actsinthe2014–15financialyear. (RefertoStatementofChangesinEquity) of Financehasquarantinedthesefunds.Theseamountswill be legallyreduced under TheDepartment that theAECdidnotundertakeandwillbereturnedtogovernment. AEC’s Equityinjection–Appropriations includesanamountof$3.989mrelated toactivities recognised directly incontributedequitythatyear. formal reductions) andfrom 1 July 2010,DepartmentalCapitalBudgets(DCBs)are Amounts appropriated which are designatedas‘equityinjections’forayear(lessany Equity Injections

Annual Report 2013 –14 1.8 EmployeeBenefits reported intheDepartmentofFinance’s administered schedules andnotes. induecourse.Thisliabilityis andissettledbytheAustralianGovernment Government The liabilityfordefinedbenefits is recognisedinthefinancial statementsoftheAustralian is adefinedcontributionscheme. The CSSandPSSare ThePSSap definedbenefitschemesfortheAustralianGovernment. exercised SuperChoiceandnominatedtheirownfund. Sector SuperannuationScheme(PSS),thePSSaccumulation plan(PSSap)orhave AEC staff are membersoftheCommonwealthSuperannuationScheme(CSS),Public Superannuation and hasinformedthoseemployeesaffected thatitwillcarryouttheterminations. provision forterminationwhenithasdevelopedadetailedformalplantheterminations Provision ismadeforseparationandredundancy benefitpayments.TheAEC recognises a Separation andRedundancy whether thepaymentisexpectedtobepaidwithin12monthsornot. Annual leaveisdisclosedascurrent asthere isalegalrighttothepayment,irrespective of account attritionratesandpayincreases through promotion andinflation. actuary asat30 June 2014.Theestimateofthepresent valueoftheliabilitytakesinto The liabilityforlongserviceleavehasbeendeterminedbyreference totheworkofan during serviceratherthanpaidoutontermination. employer superannuationcontributionratestotheextentthatleave islikelytobetaken estimated salary rates that will be applied at the time the leave is taken, including the AEC’s The leaveliabilitiesare calculated onthebasisofemployees’remuneration atthe than theannualentitlementforsickleave. average sickleavetakeninfuture yearsbyemployeesoftheAECisestimatedtobeless leave. Noprovision hasbeen madeforsickleaveasallisnon‑vestingandthe The liabilityforemployeebenefitsincludesprovision forannualleaveandlongservice Leave the reporting periodofplan assets(ifany)outofwhichtheobligationsare tobesettleddirectly. of defined benefitobligationattheendof reportingperiodminusthefairvalueatend Other long‑termemployeebenefitsare measured asnettotalofthepresent value ofthe settlement oftheliability. The nominalamountiscalculatedwithregard tothe rates expectedtobepaidon measured attheirnominalamounts. and terminationbenefitsduewithintwelvemonthsoftheend reporting periodare Liabilities for‘short‑termemployeebenefits’(asdefinedinAASB119EmployeeBenefits) Acts inthe2014–15financialyear. (RefertoNote 6B) as aDistributiontoOwners.Theseamountswillbelegallyreduced underAppropriation Finance hasquarantinedallofthesefundshoweverthisreduction hasnotbeenrecognised has beenidentifiedas relating toactivitiesthattheAECdidnotundertake.Departmentof $2.181m ofamountsrecognised asAppropriation Revenue in2012–13finanicalyear Managing resources andassets

Notes to thefinancialstatements

139 140 1.11 FinancialAssets 1.10 Cash 1.9 Leases Australian ElectoralCommission by allocatingleasepaymentsbetweenrental expenseandreduction oftheliability. recognised asanassetand aliability. Theseassetsare reduced across thelifeoflease Lease incentivestakingtheformof‘free’ leaseholdimprovements andrent holidays are which isrepresentative ofbenefitsderivedfrom ofthepattern leasedassets. Payments foroperatingleaseswithfixedincreases are expensedonastraight‑linebasis The AECdidnothaveanyfinanceleasesasat30 June 2014. benefits. lease. Inoperatingleases,thelessoreffectively retains substantiallyallsuchrisksand incidental toownershipofleasedassets.Anoperatingleaseisathatnotfinance effectively transferfrom thelessortolesseesubstantiallyallrisksandrewards A distinctionismadebetweenfinanceleasesandoperatingleases.Finance Trust (AGEST)fundisused. EmployeesSuperannuation fund orifnoisnominated,theAustralianGovernment Temporary staff membersoftheAEChavetheirsuperannuationpaidintonominated contributions forthefinaleightworkingdaysofyear. The liabilityforsuperannuationrecognised asat30Junerepresents outstanding defined contributionplans. TheAECaccountsforthecontributionsasiftheywereGovernment. contributionsto at ratesdeterminedbyanactuarytobesufficient tomeetthecurrent costtothe The AECmakesemployercontributionstotheemployees’superannuationscheme account. Thelossisrecognised intheStatementofComprehensive Income. asset’s original effective interest rate.Thecarryingamountisreduced bywayofanallowance carrying amountandthepresent valueofestimatedfuture cashflowsdiscountedatthe amortised cost,theamountoflossismeasured asthedifference betweentheasset’s loss hasbeenincurred forloansandreceivables orheldtomaturityinvestmentsat Financial assetsheldatamortisedcost–ifthere isobjectiveevidencethatanimpairment Financial assetsare assessedforimpairmentattheendofeachreporting period. Impairment ofFinancialAssets impairment. Interest isrecognised byapplyingtheeffective interest rate. and receivables are measured atamortisedcostusingtheeffective interest methodless that are notquotedinanactivemarketare classifiedas‘loansand receivables’. Loans Trade receivables, loansandotherreceivables thathavefixedor determinablepayments Loans andReceivables coins heldandanydepositsinbankaccountsatcallwithaorfinancialinstitution. Cash isrecognised atitsnominal amount.Cashandcashequivalentsincludesnotes

Annual Report 2013 –14 operty, PlantandEquipment 1.15 1.14 1.13 1.12

Fair valuesforeachclassofasset are determinedasshown below: Revaluations AEC’s leaseholdimprovements withacorresponding provision forrestoration recognised. restore theproperty toitsoriginalcondition.Thesecostsare includedinthevalueof provisions inproperty leasestakenupbytheAECwhere there existsanobligationto item andrestoring thesiteonwhichitislocated.Thisparticularlyrelevant to‘makegood’ The initialcostofanassetincludesestimate the costofdismantlingandremoving the are significantintotal). in theyearofacquisition(otherthanwhere theyformpartofagroup ofsimilaritemswhich of financialposition,exceptforpurchases costinglessthan$2,000,whichare expensed Purchases ofproperty, plantandequipmentare recognised initiallyatcostinthestatement Asset RecognitionThreshold and incomeattheirfairvaluethedateofacquisition. Assets acquired atnocost, orfornominalconsideration,are initiallyrecognised asassets assets are initiallymeasured attheirfairvalueplustransactioncostswhere appropriate. includes thefairvalueofassetstransferred inexchangeandliabilitiesundertaken.Financial Assets are recorded atcostonacquisitionexceptasstatedbelow. Thecostofacquisition when settlementisgreater thanremote. when settlementisprobable butnotvirtuallycertainandcontingentliabilitiesare disclosed respect ofwhichtheamount cannotbereliably measured. Contingentassetsare disclosed uncertainty astotheexistenceofaliabilityorassetrepresent anassetorliabilityin position butare reported intherelevant schedulesandnotes.Theymayarisefrom Contingent liabilitiesandcontingentassetsare notrecognised inthestatementoffinancial extent thatthegoodsorserviceshavebeenreceived (andirrespective ofhavingbeeninvoiced). Supplier andotherpayablesare recognised atamortised cost.Liabilitiesare recognised tothe Other FinancialLiabilities recognised atfairvaluethrough profit orloss. Income isrecognised onaneffective interest ratebasisexceptforfinancialassetsthatare of thefinancialasset,or, where appropriate, ashorterperiod. is theratethatexactlydiscountsestimatedfuture cashreceipts through theexpectedlife asset andofallocatinginterest incomeovertherelevant period.Theeffective interest rate The effective interest methodisaofcalculating theamortisedcostofafinancial Effective Interest Method Pr Acquisition ofAssets Contingent LiabilitiesandAssets Financial Liabilities Managing resources andassets

Notes to thefinancialstatements

141 142 Australian ElectoralCommission useful lives: Depreciation ratesapplying toeachclassofdepreciable assetare basedonthe following future reporting periods,asappropriate. reporting dateandnecessary adjustmentsare recognised inthecurrent, orcurrent and Depreciation rates(usefullives), residual valuesandmethodsare reviewed ateach method ofdepreciation. values overtheirestimatedusefullivestotheAECusing,inallcases,straight‑line Depreciable property, plantandequipmentassetsare written‑off totheirestimatedresidual Depreciation carrying amountoftheassetandwasrestated totherevalued amount. Any accumulateddepreciation asattherevaluation dateiseliminatedagainstthegross revaluation increment forthatclass. recognised directly inthesurplus/deficitexcepttoextentthatthey reversed aprevious recognised inthesurplus/deficit. Revaluationdecrements foraclassofassetswere it reversed aprevious revaluation decrement ofthesameassetclassthatwaspreviously credited toequityunderthe headingofassetrevaluation surplusexcepttotheextentthat Revaluation adjustmentswere madeonaclassbasis.Anyrevaluation increment was Valuations are carriedoutbyanindependent qualified valuer. depended uponthevolatilityofmovementsinmarketvaluesforrelevant assets. the assetsfairvaluesasatreporting date.Theregularity ofindependentvaluations other yearstoensure thatthecarryingamountsofassetsdidnotdiffer materiallyfrom valuations areassessmentiscarriedoutinthe conductedeveryfiveyearsandaninternal less subsequentaccumulateddepreciation andaccumulatedimpairmentlosses.Full Following initialrecognition atcost,property plantand equipmentare carriedatfairvalue depreciated replacement cost. be replaced iftheAECwere deprivedoftheasset,itsvalueinuseistakentobe dependent ontheasset’s abilitytogeneratefuture cashflows,andtheassetwould derived from theasset.Where thefuture economic benefitofanassetisnotprimarily its valueinuse.Value inuseisthepresent valueofthefuture cashflowsexpectedtobe The recoverable amountofanassetisthehigheritsfairvaluelesscoststoselland the asset’s recoverable amountislessthanitscarryingamount. exist, theasset’s recoverable amountisestimatedandanimpairment adjustmentmadeif All assetswere assessedforimpairmentat30 June 2014.Where indicationsofimpairment Impairment IT Equipment Plant andEquipment Leasehold improvements equipment andgenerators Property, Plant&Equipment–forkliftscatering Property, Plant&Equipment–Other Leasehold Improvements Asset Class 3 to5years 5 to10years Lesser ofleaseterm/usefullife 2014

Annual Report 2013 Market Prices Depreciated OptimisedReplacementCost Depreciated OptimisedReplacementCost Fair valuemeasured at –14 3 to5years 5 to10years Lesser ofleaseterm/usefullife 2013 1.20 ReportingofAdministered Activities 1.19 FairValue Measurement 1.18 Taxation/Competitive Neutrality 1.17 Inventories 1.16 Intangibles flows andintheadministered reconciliation schedule. andreportedon behalfoftheGovernment assuchinschedule ofadministered cash transfers toandfrom theOPA are adjustmentstotheadministered cashheldbytheAEC make paymentsunderParliamentaryappropriation These onbehalfofGovernment. maintained bytheDepartmentofFinance.Conversely, cashisdrawnfrom theOPA to administered revenue. Collectionsare transferred totheOfficial Public Account(OPA) ratherthantheAECis Revenue collectedbytheAECforuseGovernment Administered CashTransfers toandfrom theOfficial Public Account Australian AccountingStandards. basis andusingthesamepoliciesasfordepartmentalitems, includingtheapplicationof Except where otherwisestated below, administered itemsare accountedforonthesame administered schedulesand related notes. Administered revenues, expenses,assets,liabilitiesandcashflowsare disclosed inthe the endofreporting period. The entitydeemstransfersbetweenlevelsofthefairvaluehierarchy tohaveoccurred at b. a. Revenues, expensesandassetsare recognised netofGSTexcept: Goods andServicesTax (GST). The AECisexemptfrom all formsoftaxationexceptFringeBenefits Tax (FBT)andthe equipment anddeclarationenvelopes. The itemsrecognised asinventory havebeennarrowed toincludeonlycardboard Inventories held for distribution are valued at cost, adjusted for any loss of service potential. All software assetswere assessedforindicationsof impairment asat30 June 2014. of theAEC’s software are between1to10years(2012–13:years). Software isamortisedonastraight‑linebasisoveritsanticipatedusefullife.Thelives accumulated amortisationandimpairmentlosses. developedsoftwareuse.Theseassetsareand internally forinternal carriedatcostless The AEC’s intangiblescomprisepurchased software withaninitialcostgreater than$5000 the individualentitythatoversees distributionorexpenditure ofthefundsasdirected. Assuch,administeredbehalf oftheAustralianGovernment. appropriations are notrevenues of All administered revenues are revenues relating toordinary activities performedbytheAECon Revenue

for receivables andpayables. Office; and where theamountofGST incurred isnotrecoverable from theAustralianTaxation Managing resources andassets

Notes to thefinancialstatements

143 144 Note 3:Expenses Note 2:EventsAftertheReportingPeriod Australian ElectoralCommission financial statements. There are noeventsafterthereporting datethatwillmateriallyaffect the Administered financial statements. There are noeventsafterthereporting datethatwillmateriallyaffect the Departmental Total employeebenefits Note 3B:Suppliers Note 3A:EmployeeBenefits Total goodsandservices Separation andredundancies Leave andotherentitlements Total services rendered Total goodssupplied Superannuation: Total goods andservices Services rendered inconnectionwith Goods suppliedinconnectionwith Goods andservices Wages andsalaries Other Legal Costs Printing Advertising Mail andFreight Venue hire Inventory IT services Travel Defined benefitplans External parties External parties External Contractors Defined contributionplans Related parties Related parties Consultants

Annual Report 2013 –14 126 962 111 333 111 333 149 336 13 211 21 749 16 820 18 874 35 351 55 781 10 023 18 887 54 238 57 095 2 447 8 575 7 763 4 469 2 576 5 863 5 975 6 075 7 860 1 314 1 427 $’000 2014

10 675 16 262 15 884 58 710 38 006 21 908 16 098 38 006 76 932 8 517 1 533 2 262 5 141 1 803 5 704 3 765 3 975 4 553 6 740 5 646 $’000 2013 401 104 114 214 941

Total lossesfrom assetdisposals Note 3C:Depreciation andAmortisation Total supplierexpenses Note 3D:Write‑Down and ImpairmentofAssets Total depreciation andamortisation Note 3E:Lossesfrom Asset Disposals Total depreciation Computer Software Total amortisation Total write‑downandimpairmentofassets Total othersupplierexpenses Amortisation: Depreciation: Asset write‑downsandimpairmentsfrom: Other supplierexpenses Property, plantandequipment: Carrying valueofassetsdisposed Leasehold Improvements Carrying valueofassetsdisposed Intangibles Property, plantandequipment Impairment ofreceivables Workers compensationexpenses Operating leaserentalsparties: –external Operating leaserentals –related entities: Proceeds Minimum leasepayments Minimum leasepayments Managing resources andassets

Notes to thefinancialstatements 124 827 13 494 3 226 3 033 3 130 1 951 6 356 9 389 3 033 9 481 2 062 $’000 2014 19 19 1 1 – –

49 780 11 774 3 670 2 765 1 969 5 639 8 404 2 765 9 301 1 797 $’000 2013 676 121 (25) 57 89 1 1

145 146 Note 4:Income Australian ElectoralCommission 2014–15 financialyear. subsequently quarantinedin2013–14andwillbereduced underAppropriation Actsinthe appropriated through AppropriationAct1(2013–14).Ofthisamount$2.108mwas Departmental Appropriation for2012–13includesanamountof$3.795mwhichwas 2014–15 financialyear. these funds.Theseamountswillbelegallyreduced underAppropriation Actsinthe activities thattheAECdidnotundertake.TheDepartmentofFinancehasquarantined Note: AEC’s Revenuefromincludesanamountof$24.314mrelated Government to Total revenue from Government Total othergains Total goodsandservices Note 4C:OtherGains GAINS Note 4B:OtherRevenue Note 4D:Revenuefrom Government REVENUE FROMGOVERNMENT Note 4A:SaleofGoodsandRenderingServices OWN‑SOURCE REVENUE Total servicesrendered Total otherrevenue Total goodssupplied Resources received free ofcharge Services rendered inconnectionwith Change infairvaluethrough profit andloss: Other Appropriations: Goods suppliedinconnectionwith External parties External Departmental specialappropriations External parties External Related parties Restoration obligations Departmental appropriation Related parties

Annual Report 2013 –14 267 066 276 066 12 046 18 406 12 134 1 926 9 000 4 346 6 272 $’000 2014 (39) 100 (39) 186 86 88

105 257 114 257 11 762 17 781 11 834 9 000 5 078 1 074 5 947 1 158 $’000 2013 869 (93) (93) 84 72

Measurements Note 5B:Level1and2Transfers forRecurringFairValue Note 5A:FairValue Measurements Note 5:FairValue Measurements occurred canbefoundinNote1.19. The entity’s policyfordeterminingwhen transfers betweenlevelsare deemedtohave No classesofassetswere transferred betweenLevel1and2. liabilities in2014 Fair valuemeasurements attheendofreporting periodbyhierarchy for assets and Level 3:Unobservableinputsfortheassetorliability. asset orliability, eitherdirectly orindirectly. Level 2:Inputsotherthanquotedpricesincludedwithin1thatare observableforthe the entitycanaccessatmeasurement date. Level 1:Quotedprices(unadjusted)inactivemarketsforidenticalassetsorliabilitiesthat The different levelsofthefairvaluehierarchy are definedbelow. fair value. The followingtablesprovide ananalysisofassetsandliabilitiesthatare measured at The highestandbestuseofallnon‑financialassetsare thesameastheircurrent use. non‑financial assets Fair valuemeasurements – highestandbestusediffers from current usefor Total non‑financialassets Non‑financial assets statement offinancialposition Total fairvaluemeasurements ofassetsinthe Property, plantandequipment Leasehold Improvements Managing resources andassets 12 062 19 289 19 289 7 227 $’000 value

Notes to thefinancialstatements Fair Fair

Level 1 Level 1 at the end of the reporting at theendofreporting Fair value measurements Fair valuemeasurements inputs $’000 – – – – period using

Level 2 Level 2 inputs $’000 42 42 42 –

12 062 Level 3 Level 3 19 247 19 247 inputs 7 185 $’000

147 148 Australian ElectoralCommission

Note 5C: Valuation Technique and Inputs for Level 2 and Level 3 Fair Value Measurements

Level 2 and 3 fair value measurements – valuation technique and the inputs used for assets and liabilities in 2014 Category (Level 2 Fair value Valuation Range (weighted or Level 3) $’000 technique(s)a Inputs used average)b Non‑financial assets Depreciated Unexpired lease term, optimised ABS indices, Leasehold Improvements Level 3 12 062 replacement cost Market prices *c Property, plant and equipment – forklifts, catering

Annual Report 2013 equipment and generators Level 2 42 Comparable sales Comparable sales N/A Depreciated Useful life, optimised ABS indices, Property, plant and equipment – others Level 3 7 185 replacement cost Market prices *c

a. No change in valuation technique occurred during the period. b. Significant unobservable inputs only. Not applicable for assets or liabilities in the Level 2 category. c. A range and weighted average for significant unobservable inputs was not available from the valuers when measuring the fair value of level 3 assets. This information will be obtained for the 2014–15 financial

–14 statements The AEC procured valuation services from Rodney Hyman Asset Services Pty Ltd (RHAS) and relied on valuation models provided by the RHAS. The entity tests the valuation model at least once every 12 months. RHAS provided written assurance to the entity that the model developed is in compliance with AASB 13. The significant unobservable inputs used in the fair value measurement of the AEC’s Leasehold Improvement and Property, Plant and Equipment – Other are useful lives. Useful lives for leasehold improvements are based on the unexpired period of the current leases without any allowance for any options that may be available. Significant increases (decreases) in any of those inputs in isolation would result in a significantly lower (higher) fair value measurement. Note 5D:ReconciliationforRecurringLevel3FairValue Measurements occurred canbefoundinNote 1.19. The entity’s policyfordeterminingwhentransfersbetweenlevelsare deemedtohave c. b. a. Recurring Level3fairvaluemeasurements –reconciliation forassets Closing balance Opening balance period assets heldattheendofreporting recognised innetcostofservices for Changes inunrealised gains/(losses)

revaluation surplus. These unrealised gainsare presented intheStatementofComprehensive IncomeunderChangesinasset These gainsare presented intheStatementofComprehensive IncomeunderChangesinassetrevaluation surplus. Disposal ofAssets. These (losses)are presented intheStatementofComprehensive IncomeunderDepreciation andAmortisation cost ofservices Total (losses)recognised innet Purchases comprehensive income Total gainsrecognised inother c Managing resources andassets a b Improvements Leasehold Leasehold 11 932 12 062 (3 226) 2 869 2 869 $’000 487

Financial assets2014 Notes to thefinancialstatements

equipment – equipment – plant and plant and Property, (3 131) others 2 130 5 750 2 436 7 185 2 436 $’000

17 682 (6 357) 19 247 2 617 5 305 5 305 $’000 Total

149 150 Note 6:FinancialAssets Australian ElectoralCommission Appropriation Actsinthe2014–15 financialyear. of Financehasquarantinedallthesefunds.Theseamountswillbelegallyreduced under amount of$3.989mrelated toactivitiesthattheAECdidnotundertake.TheDepartment related toprioryearactivities thattheAECdidnotundertake.Equityinjectionsincludean to activitiesthattheAECdidnotundertakein2013–14financialyearand$2.181m Note: AEC’s Programme FundingReceviableincludesanamountof$24.314mrelated Total cashandequivalents Note 6B:Trade andOtherReceivables Note 6A:CashandEquivalents Total appropriations receivable Total otherreceivables Total tradeandotherreceivables (net) Total receivables forgoodsandservices Total impairmentallowance Total receivables (gross) Total tradeandotherreceivables (net) Appropriations receivable: Good andServices: Receivables are agedasfollows: Receivables are expectedtoberecovered in: Less impairmentallowance: Total tradeandotherreceivables (gross) Cash onhandordeposit Other receivables: Departmental CapitalBudget Other – external parties Other –external Equity Injections Overdue by: More than12months parties Goods andservices–external Other –related parties Programme funding Goods andservices–related parties Not overdue No more than12months Goods andservices GST receivable from theAustralianTaxation Office 61 to90days More than90days 31 to60days 0 to30days

Annual Report 2013 –14 35 616 48 167 48 207 48 208 48 207 48 207 48 208 45 842 6 234 1 398 3 992 1 518 1 518 2 102 $’000 $’000 2014 2014 106 158 632 264 72 20 13 8 1 1 – –

11 986 21 257 21 317 21 317 21 317 21 317 21 317 18 562 4 922 1 654 1 401 1 689 1 554 1 689 1 201 $’000 $’000 2013 2013 672 213 153 316 14 41 5 – – – –

Reconciliation oftheImpairmentAllowance: Movements inrelation to2014 Credit termsforgoodsandservicesare within30days (2013:30days) Movements inrelation to 2013 Closing balance Closing balance Opening balance Opening balance Increase/decrease recognised innetcostofservices Increase/decrease recognised innetcostofservices Amounts recovered andreversed Amounts recovered andreversed Amounts writtenoff Amounts writtenoff Total impairmentallowance The impairmentallowanceisagedasfollows: Overdue by: More than90days Managing resources andassets

Notes to thefinancialstatements Goods and Goods and Goods and Goods and services services $’000 $’000 (1) $’000 1 1 1 – – – – – – 2014

1 1

$’000 $’000 $’000 2013 Total Total (1) 1 1 1 – – – – – – – –

151 152 Revaluations ofnon‑financialassets Note 7:Non‑FinancialAssets Australian ElectoralCommission in theequitysectionofStatementFinancialPosition. equipment (2013:$1 395 557)wascredited totheassetrevaluation surplusandincluded for restoration (2013:$0).Similarly anincrement of$2 449 841forproperty, plantand of thestatementfinancialposition.There wasno revaluation increment for provision credited totheassetrevaluation surplusbyassetclassandincludedintheequitysection A revaluation increment of$2 869 318forleaseholdimprovements (2013:$537 552) was conducted afullvaluationofallassetsheldat30 June 2014. Note 1. InJune 2014,anindependentvaluerfrom RodneyHymanAssetServicesPtyLtd All revaluations were conductedinaccordance withtherevaluation policystatedat 12 months. No leaseholdimprovements were expectedtobesoldordisposedofwithinthenext Note 7B:Property, PlantandEquipment Note 7A:LandandBuildings Total property, plant andequipment Total landandbuildings Total otherproperty, plantandequipment Other property, plantandequipment: Leasehold improvements: Total leaseholdimprovements Accumulated depreciation Fair value Accumulated depreciation Fair value Work inprogress

Annual Report 2013 –14 12 062 12 062 12 529 7 227 7 227 7 227 $’000 $’000 (467) 2014 2014 – –

11 932 11 932 10 168 5 796 5 796 5 796 1 997 $’000 $’000 (233) 2013 2013 –

Equipment Note 7C:ReconciliationoftheOpeningandClosingBalances Property, Plantand Total asat30 June 2013 Disposals Total asat30 June 2014 Disposals Depreciation expense result Revaluations recognised intheoperating Depreciation expense Total asat 30 June 2013 income recognised inothercomprehensive Revaluations andimpairments Total asat30 June 2014 income recognised inothercomprehensive Revaluations andimpairments Total asat1 July 2013 Total asat1 July 2012 Additions by: Total asat30 June 2013represented Additions by: Total asat30 June 2014represented As at1 July 2013 2014 As at1 July 2012 2013 impairment Accumulated depreciation and impairment Accumulated depreciation and impairment Accumulated depreciation and impairment Accumulated depreciation and By purchase Gross bookvalue By purchase Gross bookvalue Gross bookvalue Gross bookvalue Managing resources andassets Improvements Improvements Leasehold Leasehold Leasehold Leasehold (3 226) 12 165 12 529 12 165 11 932 11 932 11 932 12 062 12 062 (3 670) 2 869 6 469 8 620 8 620 $’000 $’000 (467) (233) (233) 538 487 (25)

Notes to thefinancialstatements – – –

Plant &Equipment Plant &Equipment Other Property, Other Property, (3 130) (1 969) 1 396 2 450 2 130 5 796 7 227 2 619 5 796 3 814 5 796 5 796 5 796 3 814 7 227 7 227 $’000 $’000 (19) (64) – – – – –

(6 356) 17 961 19 756 17 961 12 434 17 728 17 728 17 728 12 434 19 289 19 289 (5 639) 1 934 5 319 2 617 9 088 $’000 $’000 (467) (233) (233) Total Total (19) (89) – –

153 154 Australian ElectoralCommission Note 7E:ReconciliationoftheOpeningandClosingBalances Intangibles No intangiblesare expected tobesoldordisposedofwithinthenext12months. No indicatorsofimpairmentwere foundforintangibleassets(2013:$nil) Total asat30 June 2014 Total asat1 July 2013 Total asat30 June 2014 As at1 July 2013 2014 Note 7D:Intangibles Total intangibles Total asat30 June 2014represented by: Amortisation impairment Accumulated amortisationand impairment Accumulated amortisationand Additions Gross bookvalue Computer software: Total computersoftware Gross bookvalue By purchasedeveloped orinternally Internally developed–inprogressInternally Internally developed–inuse Internally Accumulated amortisation Purchased

Annual Report 2013 software internally software internally –14 developed Computer Computer (30 291) (33 146) (2 855) 45 698 14 082 14 082 15 407 47 228 1 530 $’000

(34 844) 14 413 14 413 47 210 purchased Computer Computer 2 029 $’000 2014 software software (1 769) (1 698) 18 2 265 2 029 $’000 (178) 331 331 496

13

(32 060) (34 844) (32 060) (3 033) 47 963 15 903 15 903 14 413 14 413 15 903 49 257 45 575 1 543 2 265 $’000 $’000 2013 Total 123

No indicatorsofimpairmentwere foundforothernon‑financialassets(2013:Nil). No itemsofinventorywere recognised atfairvaluelesscosttosell. expense (2012–13:$114 420). During 2013–14,$3 133 961ofinventoryheldfordistributionwasrecognised asan Total asat30 June 2013 Total asat1 July 2012 Total othernon‑financialassets Total asat30 June 2013 As at1 July 2012 2013 Total othernon‑financialassets Note 7G:OtherNon‑FinancialAssets Note 7F:Inventories recovered in: Total othernon‑financialassets–are expectedtobe Total asat30 June 2013represented by: Total inventories Disposals Amortisation impairment Accumulated amortisationand More than12months Additions impairment Accumulated amortisationand Gross bookvalue Prepayments Inventories heldfordistribution No more than12months Gross bookvalue By purchasedeveloped orinternally equipment) Election equipmentatcost(ballotpaperandvoting Managing resources andassets software internally software internally

Notes to thefinancialstatements developed Computer Computer (27 902) (30 291) 41 207 15 407 13 305 15 407 45 698 (2 577) 4 736 $’000 (57)

purchased Computer Computer 1 567 1 567 1 567 1 898 1 550 1 898 $’000 $’000 2014 2014 software software (1 581) (1 769) 17 1 950 2 265 $’000 (188) 315 496 369 496

–

(29 483) (32 060) 43 157 15 903 13 674 47 963 15 903 (2 765) 5 051 1 653 1 653 1 611 1 653 3 594 3 594 $’000 $’000 $’000 2013 2013 Total (57) 42

155 156 Note 8:Payables Australian ElectoralCommission The AECreceived $97 127 (2013:$160 751)underthePaidParental LeaveScheme. Settlement wasusuallymadewithin30days. Total otherpayables Total otherpayables Total Note 8B:OtherPayables Total supplierpayables Note 8A:Suppliers Total otherpayablesare expectedtobesettledin: Total supplierpayables Supplier payablesexpectedtobesettledwithin12 months: Unearned revenueUnearned Straight‑line leases Lease incentives Superannuation More than12months External parties External Salaries andwages Trade creditors andaccruals No more than12months Related parties

Annual Report 2013 –14 3 744 3 756 4 740 2 202 7 679 7 649 7 649 7 679 7 679 7 679 3 893 2 939 $’000 $’000 2014 2014 798 582 323

1 403 4 421 4 167 5 090 2 074 5 728 8 518 4 351 8 518 5 728 5 728 5 728 $’000 $’000 2013 2013 306 314 638

Note 9:Provisions obligation. conclusion ofthelease.TheAEChasmadeaprovision toreflect thepresent value ofthis provisions requiring theentitytorestore thepremises totheiroriginalconditionatthe The AECcurrently has35 (2013: 35)agreements fortheleasingofpremises which have Closing balance2014 Total otherprovisions Total employeeprovisions Total employeeprovisions Note 9A:EmployeeProvisions Carrying amount1 July 2013 Other provisions are expectedtobesettledin: Total otherprovisions Note 9B:OtherProvisions Employee provisions are expectedtobesettledin: Unwinding ofdiscount Amounts reversed Amounts used Additional provisions made More than12months More than12months Leave No more than12months Provision forrestoration obligations No more than12months Managing resources andassets

Notes to thefinancialstatements Provision for Provision for restoration 16 264 22 253 22 253 22 253 1 199 1 553 1 577 1 577 1 577 1 577 5 989 $’000 $’000 2014 (36) 378 34 (4) 30

16 751 22 535 22 535 22 535 1 328 1 553 1 553 1 553 5 784 1 577 1 553 $’000 $’000 2013 Total (36) 225 34 (4) 30

157 158 Note 10:CashFlowReconciliation Australian ElectoralCommission Net cashfrom operatingactivities Changes inassets/liabilities Difference Adjustments fornon‑cashitems Cash andcashequivalentsasper: Statement ofFinancialPositiontoCashFlow Reconciliation ofcashandequivalentsasperthe operating activities: Reconciliation ofnetcostservicestocashfrom Increase inotherprovisions (Decrease) inotherpayable Increase/(decrease) insupplierpayables (Decrease) inemployeeprovisions Decrease inprepayments Decrease/(increase) ininventories (Increase) innetreceivables Loss ondisposalofassets Decrease/(increase) inleaseincentiveasset Net writedown/(up)ofmakegoodliability Statement offinancialposition Depreciation/amortisation Add revenue from Government Cash flowstatement Net costofservices

Annual Report 2013 –14 (265 019) (23 298) 276 066 1 992 1 696 1 518 9 389 1 518 $’000 (869) (282) (117) 2014 28 86 19 41 34 –

(116 392) 114 257 (1 940) 1 689 8 404 1 689 2 810 $’000 (732) (715) (611) (163) 2013 538 121 (46) 89 – –

Note 12:SeniorExecutiveRemuneration Note 11:ContingentAssetsandLiabilities a. b. The AEChasnosignificant remote contingencies(2013:$0). Significant RemoteContingencies At 30 June 2014,theAEChadnounquantifiablecontingencies(2013:$0). Unquantifiable Contingencies At 30 June 2014,theAEChadnoquantifiablecontingencies(2013:$0). Quantifiable Contingencies At 30 June 2014,theAEChadnocontingentliabilities(2013:$0). Contingent Liabilities Total contingentassets Contingent assets for theReportingPeriod Note 12A:SeniorExecutiveRemunerationExpenses Total seniorexecutiveremuneration expenses Net contingentassets

Other includeshigherduties,FBTandretention payments. was lessthan$195 000. Note 12Aexcludesactingarrangementsand part‑yearservicewhere totalremuneration expensed foraseniorexecutive This noteisprepared onanaccrualsbasis. Assets recognised New contingentassetsrecognised Balance from previous period Total short‑termemployeebenefits Other long‑termbenefits: Total otherlong‑termbenefits Post‑employment benefits: Total post‑employmentbenefits Short‑term employeebenefits: Annual leaveaccrued Long‑service leave Superannuation Other Salary b Managing resources andassets a Claims for damages Claims fordamages $’000 2014 or costs – – – – –

Notes to thefinancialstatements $’000 2013 (90) 90 4 337 353 3 364 520 3 177 517 – – –

313 681 659 152 187 003 237 380 659 152 76 301 2014 $’000 2014 $

Total – – – – –

4 071 700 3 217 514 3 160 047 310 362 543 824 234 869 543 824 57 467 75 493 $’000 2013 2013 (90) 90 – – – $

159 160 Note 12B: Average Annual Reportable Remuneration Paid to Substantive Senior Executives During the Reporting Period Australian ElectoralCommission Average annual reportable remuneration paid to substantive senior executives in 2014 Substantive Contributed Reportable Senior Executives Reportable salaryb superannuationc allowancesd Bonus paide Total Average annual reportable remunerationa No. $ $ $ $ $ Total remuneration (including part‑time arrangements): less than $195 000 7 145 572 17 349 – – 162 921 $195 000 to $224 999 7 186 611 27 047 – – 213 658 $225 000 to $254 999 3 213 264 25 624 – – 238 888 $255 000 to $284 999 1 241 137 30 482 – – 271 619 $285 000 to $314 999 1 266 612 37 658 – – 304 270 $315 000 to $344 999 1 295 394 36 694 – – 332 088 g $1 035 000 to $1 064 999 1 992 222 59 635 – – 1 051 857 Annual Report 2013 Total 21 Average annual reportable remuneration paid to substantive senior executives in 2013 Substantive Senior Contributed Reportable Executives Reportable salaryb superannuationc allowancesd Bonus paide Total Average annual reportable remunerationa No. $ $ $ $ $ Total remuneration (including part‑time arrangements):

–14 less than $195 000 6 155 071 20 491 – – 175 562 $195 000 to $224 999 6 177 172 24 414 – – 201 586 $225 000 to $254 999 3 203 502 28 260 168 – 231 930 $255 000 to $284 999 3 230 996 35 086 – – 266 082 $375 000 to $404 999 1 332 283 44 931 – – 377 214 Total 19

a. This table reports substantive senior executives who received remuneration during the reporting period. Each row represents an averaged figure based on headcount for individuals in the remuneration band (i.e. the ‘Total substantive Senior Executives No.’ column). b. ‘Reportable salary’ includes the following: 1. gross payments (less any bonuses paid, which are separated out and disclosed in the ‘bonus paid’ column); 2. reportable fringe benefits (at the net amount prior to ‘grossing up’ for tax purposes); 3. exempt foreign employment income; and 4. reportable employer superannuation contributions. c. The ‘contributed superannuation’ amount is the average cost to the entity for the provision of superannuation benefits to substantive senior executives in that reportable remuneration band during the reporting period. d. ‘Reportable allowances’ are the average annual allowances paid as per the ‘total allowances’ line on individuals’ payment summaries e. ‘Bonus paid’ represents average actual bonuses paid during the reporting period in that reportable remuneration band. From 2010–11 onwards no bonuses have been paid. f. Various salary sacrifice arrangements were available to senior executives including superannuation, motor vehicle and expense payment fringe benefits. Salary sacrifice benefits are reported in the ‘reportable salary’ column (refer 2(b)). g. The reportable salary for the top paid Substantive Senior Executive includes the payout of leave on resignation.

Note 12C: Other Highly Paid Staff Average annual reportable remuneration paid to other highly paid staff in 2014 Other highly Reportable Contributed Reportable paid staff salaryb superannuationc allowancesd Bonus paide Total

Managing resources andassets Average annual reportable remunerationa No. $ $ $ $ $ Total remuneration (including part‑time arrangements): $255 000 to $284 999 1 255 360 19 626 – – 274 986 Total 1 Average annual reportable remuneration paid to other highly paid staff in 2013 Other highly Reportable Contributed Reportable paid staff salaryb superannuationc allowancesd Bonus paide Total Average annual reportable remunerationa No. $ $ $ $ $ Total remuneration (including part– time arrangements): $195 000 to $224 999 – – – – – – Total –

Notes to thefinancialstatements a. This table reports staff: 1. who were employed by the entity during the reporting period; 2. whose reportable remuneration was $195 000 or more for the reporting period; and 3. were not required to be disclosed in Table B disclosures. 4. Each row is an averaged figure based on headcount for individuals in the band. b. ‘Reportable salary’ includes the following: 1. gross payments (less any bonuses paid, which are separated out and disclosed in the ‘bonus paid’ column); 2. reportable fringe benefits (at the net amount prior to ‘grossing up’ for tax purposes); 3. exempt foreign employment income; and 4. reportable employer superannuation contributions. c. The ‘contributed superannuation’ amount is the average cost to the entity for the provision of superannuation benefits to other highly paid staff in that reportable remuneration band during the reporting period. d. ‘Reportable allowances’ are the average actual allowances paid as per the ‘total allowances’ line on individuals’ payment summaries e. ‘Bonus paid’ represents average actual bonuses paid during the reporting period in that reportable remuneration band. From 2010–11 onwards no bonuses have been paid. 161 162 Note 14:FinancialInstruments Note 13:RemunerationofAuditors Australian ElectoralCommission The AEChasnosignificantexposures toanyconcentrationofcredit risk. Statement ofFinancialPosition. of recognised financialassetsisthecarryingamountofthoseasindicatedin The AEC’s maximumexposure tocredit riskatreporting dateinrelation toeachclass Note 14D:Credit Risk The carryingamountoffinancialinstrumentsdoesnotdiffer from thefairvalue. Note 14C:FairValue ofFinancialInstruments No otherserviceswere provided bytheAuditor‑General. Note 14A:CategoriesofFinancialInstruments Total Fair valueoftheservicesreceived (ANAO). charge totheAECbyAustralianNationalAuditOffice Financial statementauditserviceswere provided free of Note 14B:NetGainsorLossesonFinancialAssets Net gain/(loss)from loans and receivables Total financialliabilities Financial Liabilities Total financialassets Financial Assets Financial statementauditservices Impairment ofreceivables for goodsandservices Loans andreceivables At amortisedcost: Loans andreceivables: Trade Creditors Receivables forgoodsandservices Cash andcashequivalents

Annual Report 2013 –14 7 679 3 251 7 679 1 733 1 518 $’000 $’000 2014 2014 94 (1) 94 (1)

5 728 5 728 4 128 2 439 1 689 $’000 $’000 2013 2013 84 84 – –

collateral orcredit enhancements. The followingtableillustratestheAEC’s gross exposure tocredit risk,excludingany Maturities fornon‑derivativefinancialliabilities2014 appropriate resources tomeetitsfinancialobligations. policies andproceduresavailable totheAECandinternal putinplacetoensure there are financial liabilities.Thisishighlyunlikelyduetoappropriation fundingandmechanisms notion thattheAECwillencounterdifficulty inmeetingitsobligationsassociatedwith The AEC’s financialliabilitiesare payables.Theexposure toliquidityriskisbasedonthe Note 14E:LiquidityRisk Ageing offinancialassetsthatwere pastduebutnotimpaired for2013 Ageing offinancialassetsthatwere pastduebutnotimpaired for2014 Credit qualityoffinancialassetsnotpastdueorindividuallydetermined asimpaired Total Receivables forgoodsandservices Cash andcashequivalents Total Total Total Receivables forgoodsandservices Receivables forgoodsandservices Financial assets Total Trade Creditors Other receivables –relatedparties andexternal Receivables forgoodsandservices Cash andcashequivalents Managing resources andassets 0 to 30 0 to30 0 to 30 0 to30 $’000 $’000 $’000 days days days 13 41 41 13

31 to 60 31 to60 31 to 60 31 to60 $’000 $’000 Not past due nor Not pastduenor

days days Notes to thefinancialstatements 1 692 1 518 3 210 $’000 2014 14 14 8 8 impaired

61 to 90 61 to90 61 to 90 61 to90

Within 1year $’000 $’000 days days 2 379 1 689 4 068 $’000 2013 – – – – 1 470 1 518 7 679 3 251 7 679

$’000 $’000 2014

263 $’000 $’000 days $’000 days

2014 Past due or Past dueor 90+ 90+ 90+ impaired 20 20 41 41 5 5 –

1 554 1 689 7 679 4 128 7 679 $’000 $’000 $’000 $’000 $’000 2013 2013 Total Total Total 885 60 41 60 60 41 60 –

163 164 Note 17:Administered –Income Note 16:Administered –Expenses Note 15:FinancialAssetsReconciliation Australian ElectoralCommission Maturities fornon‑derivativefinancialliabilities2013 risks. TheAECisnotexposedto‘Currency risk’,‘Otherpricerisk’or‘Interest raterisk’. The AECholdsbasicfinancialinstrumentsthatdonotexposethetocertainmarket Note 14F:MarketRisk The AEChadnoderivativefinancialliabilitiesineither2014or2013. Total fees and fines Total otherexpenses Note 17A:FeesandFines Non‑Taxation Revenue OWN‑SOURCE REVENUE Note 16A:OtherExpenses Total Trade Creditors Financial assets Total non‑financialinstrumentcomponents Other Other receivables Candidate deposits Election publicfunding Appropriations receivable Less: non‑financialinstrumentcomponents instruments note Total financialassetsasper Electoral fines/penalties Refunds –electoralfines/penalties financial position Total financialassetsasperstatementof

Annual Report 2013 6B 6B 14A Notes –14 Within 1year (45 852) (46 474) 60 957 60 984 49 725 2 237 5 728 2 242 3 251 5 728 $’000 $’000 $’000 $’000 (632) 2014 2014 2014 27 5 –

(18 562) (18 878) 23 006 5 728 5 728 4 128 $’000 $’000 $’000 $’000 (316) 2013 2013 2013 Total 19 10 32 3 1 1 –

Note 21:Administered –Financial Instruments Note 20:Administered –Contingent AssetsandLiabilities Note 19:Administered –CashFlowReconciliation Note 18:Administered –AssetsandLiabilities There are noadministered financialinstrumentsfortheAEC. There are noadministered contingencies,remote orquantifiable,fortheAEC. There are noadministered assetsorliabilitiesfortheAEC. Net cash(from)/used byoperating activities Discrepancy Cash andcashequivalentsasper: Administered CashFlowStatement Administered ScheduleofAssetsandLiabilitiesto Reconciliation ofcashandequivalentsasper from/(used by)operating activities: Reconciliation ofnetcostservicestocash Movements inassets/liabilities Schedule ofadministered assets andliabilities Adjustments fornon–cashitems Schedule ofadministered cash flows Net costof(contribution)byservices Managing resources andassets

Notes to thefinancialstatements 58 742 58 742 $’000 2014 – – – – –

$’000 2013 31 31 – – – – –

165 166 Australian ElectoralCommission

Note 22: Appropriations

Note 22A: Annual Appropriations (Recoverable GST exclusive) 2014 Appropriations Appropriation Appropriation Act FMA Act applied in 2014 (current Annual Appropriations and prior Appropriationa reducedb AFMc Section 30 Section 31 Section 32 Total years) Variance $’000 $’000 $’000 $’000 $’000 $’000 appropriation $’000 $’000 DEPARTMENTAL

Annual Report 2013 Ordinary annual services 275 365 – – – 19 542 – 294 907 265 847 29 060 Other services Equity 3 992 – – – – – 3 992 1 254 2 738 Total departmental 279 357 – – – 19 542 – 298 899 267 101 31 798

a. AEC’s Annual Appropriation in the 2013–14 financial year includes supplementation appropriation of $3.795m that related to the 2012–13 financial year. This amount is reflected in the above table. Of this amount

–14 $2.181 has been quarantined and will be reduced under Appropriation Acts in the 2014–15 financial year. AEC’s Annual Appropriation in the 2013–14 financial year includes an amount of $26.818m related to ordinary annual services and $3.989m related to Equity that has been quarantined and will be reduced under Appropriation Acts in the 2014–15 financial year. This amount is included in the table above. Of the amounts quarantined only $0.323m has been applied as a reduction in Revenue from Government and Appropriations Receviable in the financial statements. b. Appropriations reduced under Appropriation Acts (Nos. 1, 3, 5) 2013–14: sections 10, 11, 12 and 15 and under Appropriation Acts (Nos. 2, 4, 6) 2013–14: sections 12 13, 14 and 17. Departmental appropriations do not lapse at financial year‑end. However, the responsible Minister may decide that part or all of a departmental appropriation is not required and request that the Finance Minister reduce that appropriation. The reduction in the appropriation is effected by the Finance Minister’s determination and is disallowable by Parliament. c. Advance to the Finance Minister (AFM) – Appropriation Acts (Nos. 1, 3, 5) 2013–14: section 13 and Appropriation Acts (Nos. 2, 4, 6) 2013–14: section 15. 2013 Appropriations Appropriation Appropriation Act FMA Act applied in 2013 (current Annual Appropriations and prior Appropriation reduceda AFMb Section 30 Section 31 Section 32 Total years) Variance $’000 $’000 $’000 $’000 $’000 $’000 appropriation $’000 $’000

Managing resources andassets DEPARTMENTAL Ordinary annual services 112 091 – – – 21 997 – 134 088 133 305 783 Other services Equity 270 – – – – – 270 3 197 (2 927) Total departmental 112 361 – – – 21 997 – 134 358 136 502 (2 144)

a. Appropriations reduced under Appropriation Acts (Nos. 1, 3, 5) 2012–13: sections 10, 11, 12 and 15 and under Appropriation Acts (Nos. 2, 4, 6) 2012–13: sections 12 13, 14 and 17. Departmental appropriations do not lapse at financial year‑end. However, the responsible Minister may decide that part or all of a departmental appropriation is not required and request that the Finance Minister reduce that appropriation. The reduction in the appropriation is effected by the Finance Minister’s determination and is disallowable by Parliament. In 2013, there was no reduction in departmental and non‑operating departmental appropriations. b. Advance to the Finance Minister (AFM) – Appropriation Acts (Nos. 1, 3, 5) 2012–13: section 13 and Appropriation Acts (Nos. 2, 4, 6) 2012–13: section 15. c. AEC has recognised in the 2012–13 financial year supplementation appropriation of $3.795m that will be appropriated in the 2013–14 financial year. This amount is not reflected in the above table.

Notes to thefinancialstatements

167 168 Australian ElectoralCommission

Note 22B: Departmental Capital Budgets (Recoverable GST exclusive) Capital Budget Appropriations applied in 2014 Capital Budget Appropriations 2014 (current and prior years) Appropriation Act FMA Act Total Capital Payments for Payments Annual Capital Appropriations Budget non‑financial for other Total Budget reducedb Section 32 Appropriations assetsc purposes payments Variance $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 DEPARTMENTAL Ordinary annual services – Departmental Capital Budgeta 4 181 – – 4 181 2 869 – 2 869 1 312

Annual Report 2013 a. Departmental Capital Budgets are appropriated through Appropriation Acts (No. 1, 3, 5). They form part of ordinary annual services, and are not separately identified in the Appropriations Acts. For more information on ordinary annual services appropriations, please see Table A: Annual appropriations. b. Appropriations reduced under Appropriation Acts (No. 1, 3, 5) 2013–14: sections 10, 11, 12 and 15 or via a determination by the Finance Minister. c. Payments made on non‑financial assets include purchases of assets, expenditure on assets which has been capitalised, costs incurred to make good an asset to its original condition, and the capital repayment component of finance leases.

Capital Budget Appropriations applied in 2013 Capital Budget Appropriations 2013 (current and prior years) –14 Appropriation Act FMA Act Total Capital Payments for Payments Annual Capital Appropriations Budget non– financial for other Total Budget reducedb Section 32 Appropriations assetsc purposes payments Variance $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 DEPARTMENTAL Ordinary annual services – Departmental Capital Budgeta 10 629 – – 10 629 8 797 – 8 797 1 832

a. Departmental Capital Budgets are appropriated through Appropriation Acts (No. 1, 3, 5). They form part of ordinary annual services, and are not separately identified in the Appropriations Acts. For more information on ordinary annual services appropriations, please see Table A: Annual appropriations. b. Appropriations reduced under Appropriation Acts (No. 1, 3, 5) 2012–13: sections 10, 11, 12 and 15 or via a determination by the Finance Minister. c. Payments made on non‑financial assets include purchases of assets, expenditure on assets which has been capitalised, costs incurred to make good an asset to its original condition, and the capital repayment component of finance leases. Note 22D:SpecialAppropriations (RecoverableGSTexclusive) c. b. a. Note 22C:UnspentAnnualAppropriations (RecoverableGSTexclusive) Total Total (Departmental) Commonwealth ElectoralAct1918 Act 1997–s.28RefundofReceipts Financial ManagementandAccountability (Administered) Commonwealth ElectoralAct1918 Authority DEPARTMENTAL Authority

Appropriations Receivableinthefinancialstatements. Of theamountsquarantinedonly$0.323mhasbeenappliedasareduction inRevenuefromand Government the financialstatements. is includedinthetableabove,buthasnotbeenrecognised inRevenuefromandAppropriations Government Receivablein Equity thathasbeenquarantinedandwillbereduced underAppropriation Actsinthe2014–15financialyear. Thisamount AEC’s AnnualAppropriation includesanamountof$26.818mrelated toordinary annualservicesand$3.989mrelated to and willbereduced underAppropriation Actsinthe 2014–15 financialyear. to the2012–13financialyear. Thisamountis reflected intheabovetable.Ofthisamount$2.181mhasbeenquarantined AEC’s AnnualAppropriation inthe2013–14financialyearincludessupplementationappropriation of$3.795mthat related Act 2–NonOperatingEquityInjection2013–14 Appropriation Act1–2010–11 Budget Appropriation Act1–2012–13DepartmentalCapital Act 2–NonOperatingEquityInjection2009–10 Appropriation Act1–2012–13Cash Act 2–NonOperatingEquityInjection2010–11 Appropriation Act1–2012–13 Act 2–NonOperatingEquityInjection2011–12 Budget Appropriation Act1–2013–14DepartmentalCapital Act 2–NonOperatingEquityInjection2012–13 Appropriation Act1–2013–14Cash Appropriation Act1–2013–14 Managing resources andassets b Amount Unlimited Refund Amount Unlimited Type

Notes to thefinancialstatements Review Electoral Roll Voter Fines Refund ofNon Funding Election Public Purpose a 35 939 47 683 4 756 1 478 1 518 3 992 $’000 2014 60 957 69 987 9 000 Appropriation Appropriation $’000 – – – – – – – 2014

applied 30

16 456 2 875 4 922 1 689 5 316 9 000 9 000 $’000 $’000 2013 2013 400 614 370 270 – – – – – –

169 170 Non‑monetary assets Monetary assets Note 24:AssetsHeldinTrust Note 23:SpecialAccounts Australian ElectoralCommission AEC hadnonon‑monetaryassetsheldintrustboththecurrent andpriorreporting period. Trust Moneys (SOETM)SpecialAccount. Financial assetsheldintrustare alsodisclosedinNote23:ServicesforOtherEntitiesand Note 23A:SpecialAccounts(RecoverableGSTexclusive) of apersonotherthantheCommonwealth,forexample,candidatedeposits. Purpose: fortheexpenditure ofmoniestemporarilyheldintrustorotherwiseforthebenefit Establishing Instrument:FinancialManagementandAccountabilityAct1997;section20. Appropriation: FinancialManagementandAccountabilityAct1997 ; section21. Increases: Balance brought forward from previous period Total increases SOETM SpecialAccount–MonetaryAsset Total balancecarriedtothenextperiod Decreases: Available forpayments Total decreases Total amountheldattheendofreporting period Payments: Receipts Other receipts period Total amountheldatthebeginningof reporting Special PublicMoneyPaymentsmade Title passedtoAustralian Government Title Returned tooriginalowner Returned

Annual Report 2013 –14 and Trust Monies(SOETM) Services for Other Entitites Services forOtherEntitites 2 424 2 424 1 504 2 424 2 424 1 504 $’000 $’000 (920) 2014 2014 920 920 – –

$’000 $’000 2013 2013 – – – – – – – – – – –

Note 25:CompensationandDebtRelief reporting period(2013:Noexpenses). No ‘ActofGracepayments’were expendedduringthe Compensation andDebtRelief–Departmental (2013: Nopayments). Act1999asapaymentinspecialcircumstances.Service No paymentwasmadeundersection73(1)ofthePublic during thereporting period(2013:Nopayments). Act1903 2005, issuedundersection55ZFoftheJudiciary Direction (Handling MonetaryClaims)oftheLegalServices No paymentwasmadeunderParagraph3ofAppendixB reporting period(2013:Nopayments). No ex‑gratiapaymentswere provided forduringthe Scheme duringthereporting period(2013:Nopayments). Detriment causedbyDefectiveAdministration(CDDA) 44 paymentswere provided undertheCompensationfor (2013: Nowaivers). of theFinancialManagementandAccountabilityAct1997 wereGovernment madepursuanttosubsection34(1) No waiversofamountsowingtotheAustralian reporting period(2013:No expenses). No ‘ActofGracepayments’were expendedduringthe Compensation andDebtRelief–Administered (2013: 1payment). Service Act1999asapaymentinspecialcircumstances. No paymentwasmadeundersection73(1)ofthePublic during thereporting period (2013:Nopayments). Act1903 2005, issuedundersection55ZFoftheJudiciary Direction (Handling MonetaryClaims)oftheLegalServices No paymentwasmadeunderParagraph3ofAppendixB reporting period(2013:No payments). No ex‑gratiapaymentswere provided forduringthe Scheme duringthereporting period(2013:Nopayments). for DetrimentcausedbyDefectiveAdministration(CDDA) Three paymentswere provided undertheCompensation (2013: Nowaivers). of theFinancialManagementandAccountabilityAct1997 wereGovernment madepursuanttosubsection34(1) No waiversofamountsowingtotheAustralian Managing resources andassets

Notes to thefinancialstatements 88 000 2 891 2014 – – – – – – – – – – $

6 672 2013 – – – – – – – – – – – $

171 172 Australian ElectoralCommission

Note 26: Reporting of Outcomes In determining the full cost of outputs, the AEC charges direct costs to programmes and allocates overheads between programmes on the basis of full time equivalent staff. The AEC’s resourcing consumption varies considerably from year to year and between programmes depending on the phase of the electoral cycle.

Note 26A: Net Cost of Outcome Delivery Programme 1 Programme 2 Programme 3 Total Outcome 1 2014 2013 2014 2013 2014 2013 2014 2013

$’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000 Annual Report 2013 Departmental Expenses 50 641 60 458 211 296 55 424 21 659 19 236 283 596 135 118 Own‑source income (12 169) (12 321) (6 326) (6 382) (10) (152) (18 505) (18 855) Administered Expenses – – 60 984 – – – 60 984 – Income – – (2 242) (32) – – (2 242) (32)

–14 Net cost of outcome delivery 38 472 48 137 263 712 49 010 21 649 19 084 323 833 116 231

Outcome 1 is described in Note 1.1. The net costs shown above include intra‑government costs.

Note 26B: Major Classes of Departmental Expenses, Income, Assets, and Liabilities by Outcome The AEC has one outcome so these figures appear in the Statement of Comprehensive Income and Statement of Financial Position.

Note 26C: Major Classes of Administered Expenses, Income, Assets, and Liabilities by Outcome The AEC has one outcome so these figures appear in Note 16: Administered Expenses, Note 17: Administered Income and Note 18: Administered – Assets and Liabilities. Note 27:NetCashAppropriation Arrangements Acts inthe2014–15financialyear. Theseamountswillbelegallyreducedfor areturntogovernment. underAppropriation that theAECdidnotundertake.TheDepartmentofFinancehasquarantinedthesefunds AEC’s Revenuefromincludesanamountof$24.314mrelated Government toactivities a. appropriations amortisation expensespreviously fundedthrough revenue Total comprehensive income(loss)lessdepreciation/ through revenue appropriation Plus: depreciation/amortisation expensespreviously funded of Comprehensive Income Total comprehensive income/(loss)–aspertheStatement

required. appropriations. Capitalbudgetsare tobeappropriated intheperiodwhencashpaymentsforcapitalexpenditure is depreciation/amortisation expensesceased.Entitiesnowreceive aseparatecapitalbudgetprovided through equity From introduced 2010–11,theGovernment netcashappropriation arrangements,where revenue appropriations for a Managing resources andassets

Notes to thefinancialstatements 16 370 25 759 (9 389) $’000 2014

(8 404) 8 257 $’000 (147) 2013

173 ‘Challenges in a controlled environment allowed me to test capability outside my comfort zone. This allowed consolidated learning… helped me to connect the dots.’ Course participant A new approach to training

Divisional Returning Officers (DROs) are responsible for the House of Representatives election in each of Australia’s 150 federal electoral divisions. They must oversee the delivery of all election services in their division including enrolment processing, early voting, employing and training polling workers the conduct of the count, and finalising records and returns. All these services must be delivered consistently, to a high standard, in accordance with the Electoral Act, following a mandated timeline and under constant scrutiny. But what if you’ve never done it before?

In recent years, the AEC has sought out new approaches to election training that go beyond merely informing staff about procedures and requirements to preparing them for the unique and dynamic characteristics of an election. Effective election management is not just about knowing what to do; it’s about being able to do it under pressure and deal with the myriad of unexpected issues that can arise along the way. The need for experiential election training was heightened in the New South Wales state office when workforce planning revealed a significant number of staff would be eligible for retirement before the 2013 federal election. This meant that a considerable proportion of the state’s DROs would be either new to the AEC or new to their role when the election took place. To build election capability, a pilot election training programme was developed – the Election Ready Operational Capacity Development Programme. The programme covered all A newapproachto training quality election services. commitment tomeaningfuland comprehensive trainingthat supportsstaff todeliver in theAEC’s andDevelopment Framework–partofalong‑term newLearning election outsiderunninganelection’ meansitisnowbeingassessedforinclusion The successoftheprogramme indelivering‘theclosest experience ofrunningan Northern Territory andTasmania. New South Wales, theAustralianCapitalTerritory, Queensland,the were conducted,providing trainingto80AECmanagersandsupervisorsfrom Feedback from thepilotwasoverwhelminglypositiveandthree more courses andidentifynewinsights. on theirlearning policy andprocedural instructions,butparticipantswere alsoencouragedtoreflect each practicalactivity. Criticalareas offocuswere complianceandadherence to Peer andfacilitatorfeedbackwasprovided totheparticipantsatconclusionof The nine‑dayprogramme wasinitiallypilotedinNewSouthWales inOctober 2012. returning officers –allapplyingpressure fora result. timeframe, withotherstaff role‑playing candidates,scrutineers,mediaandAEC decisions. Countsinvolving3 000declarationvoteswere alsoconductedinatight real scenariosfrom previous electionstochallengeballotpapersandsupervisor as acloseseatandactorsplayedtherole ofscrutineers.The‘scrutineers’followed one with11candidatesandtheotherfour. Oneofthedivisionswassimulated Representatives ballotpapers were conductedsimultaneouslyfortwodivisions– variations thatcanoccurduringcounting,fresh scrutiniesof75 000House For example,inorder forparticipants togainanunderstandingofthepractical requiring participantstoreact andrespond appropriately. through unfoldingscenarios, withdisruptionsoccurringthroughout keyprocesses, anddemandingelectiontimeframeswere mimicked experience aspossible.Tight asked tomanage.Thesewere scaledtoprovide asclosetoa‘real’ election The programme incorporated simulatedelectionactivitiesthatparticipantswere completing pre‑election activities toahighquality. The programme highlighted thefactthatpost‑electionsuccessisdependenton aspects ofelectionoperations,withparticularemphasisonthepost‑electionperiod. Course participant the DROneedstobeontopof.’ in thislightasawholeandhowmuch numerous timesbutI’veneverseenit ‘I’ve beeninvolvedinelectionson

175 176 Australian ElectoralCommission

Annual Report 2013 –14 Six Appendixes and references 178 APPENDIX A:RESOURCES Australian ElectoralCommission ƒ ƒ Statements for2013–14: The tablesinthisappendixcorrespond totablesinthePortfolioBudget reports fordepartments,executiveagenciesandFMAActbodies,June 2014. required bytheJointCommitteeofPublicAccounts and AuditRequirementsforannual This appendixprovides detailsoftheAEC’s resources andexpensesin2013–14,as ƒ ƒ resourcing forOutcome1(Table 30). the ExpensesbyOutcometableshowingdetailofBudgetappropriations andtotal sources thattheAECwasabletodrawonduringyear(Table 29) the AgencyResource Statement,whichprovides information aboutthevariousfunding

Annual Report 2013 –14 d. c. b. a. Table 29: AgencyResource Statement,2013–14 Ordinary AnnualServices Total Total SpecialAccount Total Other services Total netresourcing foragency Special Accounts Special appropriations payments Total Available AnnualAppropriations and Total specialappropriations Total ordinary annualservices Total resourcing (A+BCD) Total otherservices

Does notinclude‘SpecialPublicMoney’heldinaccountslikeOtherTrust Moniesaccounts(OTM),ServicesforotherGovernment Appropriation Bill(No2)2013–14 andAppropriation Bill(No4)2013–14. Includes anamountof$4.181millionin2013–14fortheDepartmentCapitalBudget. Foraccountingpurposesthisamounthasbeen Appropriation Bill(No1)2013–14 andAppropriation Bill(No3)2013–14.ThisalsoincludesPriorYear departmentalappropriation and and Non‑agencyBodiesaccounts(SOG),orServicesforOtherEntitiesTrust MoneysSpecialaccounts(SOETM). designated as‘contributionsbyowners’. section 31relevant agency receipts. Equity injections Departmental appropriation Payments made Accounts Non‑appropriation receipts toSpecial Opening balance Prior Year Equity injections Departmental non‑operating Prior Year Departmentalappropriation Section 31relevant agencyreceipts criteria/entitlement Special appropriations limited by amount Special appropriations limited by (Administered) Commonwealth ElectoralAct1918 (Departmental) Commonwealth ElectoralAct1918 c d a b D C A B appropriation appropriation for 2013–14 Column a: Column a: 308 020 308 020 275 365 315 690 315 690 313 266 13 113 19 542 Actual Actual 3 992 2 424 1 254 2 424 5 246 5 246 $’000 –

made 2013–14 Appendixes andreferences Column b: Payments Payments 237 948 265 847 265 847 337 978 337 978 267 101 19 542 69 957 60 957 8 357 1 254 1 254 1 254 9 000 $’000 920 920 –

(a minusb) remaining remaining 2013–14 Balance Balance 37 417 42 173 3 992 4 756 1 504 3 992 $’000

– –

179 180 b. a. public awareness programmes. active electoralroll management,efficient deliveryof pollingservicesandtargetededucation Outcome 1:Maintainanimpartialandindependentelectoralsystemforeligiblevotersthrough Table 30: Expensesandresources forOutcome1 Average staffing level (number) Total forProgramme 1.3 Total expensesforOutcome1 Programme 1.1ElectoralRollManagement Total forProgramme 1.2 Total forProgramme 1.1 Support Services Programme 1.2Election Managementand Outcome 1totalsbyappropriation type Programme 1.3Education andCommunication

Departmental Appropriation combines‘Ordinary annualservices(Appropriation BillNo1)’and‘Revenuefrom independentsources Full‑year budget,includinganysubsequentadjustmentmadetothe2013–14Budget. (section 31)’. Australian ElectoralCommission Departmental expenses Departmental expenses Administered expenses Departmental expenses Administered expenses Departmental expenses Budget year Expenses notrequiring appropriation inthe Special appropriations Budget year Expenses notrequiring appropriation inthe Departmental appropriation Budget year Expenses notrequiring appropriation inthe Budget year Expenses notrequiring appropriation inthe Special appropriations Departmental appropriation Special appropriations Departmental appropriation Special appropriations Departmental appropriation b b a b

Annual Report 2013 2012–13 894 –14 Column a: 2013–14 344 563 259 944 264 476 192 513 Budget 50 919 17 262 16 512 62 825 68 000 68 000 7 619 9 000 3 963 2 906 9 000 $’000 750 a

Column b: Column b: expenses expenses 2013–14 265 207 206 426 344 580 272 280 38 062 20 719 21 659 50 641 60 984 60 984 Actual Actual 9 389 9 000 4 870 3 579 9 000 $’000 940

(a minusb) 2013–14 Variation (13 913) 12 857 12 184 (1 770) (5 263) (4 207) (4 397) (7 804) 1 007 7 016 7 016 $’000 (190) (907) (673) (17) – –

APPENDIX B: ELECTORAL ROLL INFORMATION FOR MEMBERS OF PARLIAMENT AND SENATORS

Table 31: Recipients of electoral roll extracts, July 2013–June 2014 Recipient Position Roll data provided Date provided The Hon Kate Ellis MP Member for Adelaide Adelaide July 2013 January 2014–June 2014 Mr Daryl Melham MP Member for Banks Banks July 2013 The Hon Robert McClelland MP Member for Barton Barton July 2013 Mr Steve Gibbons MP Member for Bendigo Bendigo and Wannon July 2013 The Hon Jason Clare MP Member for Blaxland Blaxland July 2013 December 2013–June 2014 Mr Brett Whiteley MP Member for Braddon Braddon December 2013–June 2014 The Hon Gary Gray AO, MP Member for Brand Brand July 2013 The Hon Teresa Gambaro MP Member for Brisbane Brisbane July 2013 The Hon Alan Griffin MP Member for Bruce Bruce July 2013 December 2013–June 2014 Ms Maria Vamvakinou MP Member for Calwell Calwell and McEwen July 2013 Ms Maria Vamvakinou MP Member for Calwell Calwell February 2014–June 2014 Ms Gai Brodtmann MP Member for Canberra Canberra December 2013 Mr Don Randall MP Member for Canning Canning July 2013 December 2013–June 2014

Appendixes andreferences The Hon Mr Ed Husic MP Member for Chifley Chifley July 2013 Ms Anna Burke MP Member for Chisholm Chisholm, Bruce and Kooyong July 2013 Ms Anna Burke MP Member for Chisholm Chisholm December 2013–June 2014 Mr Darren Cheeseman MP Member for Corangamite Corangamite July 2013 The Hon Richard Marles MP Member for Corio Corio July 2013 December 2013–June 2014 Mr Luke Simpkins MP Member for Cowan Cowan December 2013–June 2014 The Hon Julie Bishop MP Member for Curtin Curtin July 2013 Mr Mike Symon MP Member for Deakin Deakin and Chisholm July 2013 Mr Andrew Wilkie MP Member for Denison Denison July 2013 December 2013–June 2014 Mr Craig Thomson MP Member for Dobell Dobell July 2013 181 182

Recipient Position Roll data provided Date provided Australian ElectoralCommission Ms Melissa Price MP Member for Durack Durack December 2013–January 2014 The Hon Dr Mike Kelly AM, MP Member for Eden–Monaro Eden–Monaro July 2013 The Hon Peter Slipper MP Member for Fisher Fisher July 2013 Mr Chris Hayes MP Member for Fowler Fowler December 2013–March 2014 The Hon Julie Collins MP Member for Franklin Franklin July 2013 The Hon Dr Andrew Leigh MP Member for Fraser Fraser July 2013 December 2013–June 2014 The Hon Andrew Robb AO, MP Member for Goldstein Goldstein December 2013–June 2014 The Hon Anthony Albanese MP Member for Grayndler Grayndler July 2013 December 2013–June 2014 Ms Michelle Rowland MP Member for Greenway Greenway July 2013 December 2013–June 2014

The Hon Ian Macfarlane MP Member for Groom Groom July 2013 Annual Report 2013 December 201–June 2014 Mr Ken Wyatt AM, MP Member for Hasluck Hasluck December 2013 Ms Kelly O’Dwyer MP Member for Higgins Higgins July 2013 Mr Steve Georganas MP Member for Hindmarsh Hindmarsh July 2013 Mr Matt Williams MP Member for Hindmarsh Hindmarsh December 2013–June 2014 The Hon Anthony Byrne MP Member for Holt Holt July 2013 The Hon Simon Crean MP Member for Hotham Hotham July 2013

–14 The Hon Joel Fitzgibbon MP Member for Hunter Hunter July 2013 Ms Cathy McGowan AO MP Member for Indi Indi December 2013–June 2014 The Hon Mark Dreyfus QC, MP Member for Isaacs Isaacs, Dunkley and Hotham July 2013 The Hon Jenny Macklin MP Member for Jagajaga Jagajaga July 2013 December 2013–June 2014 The Hon Bob Katter MP Member for Kennedy Kennedy July 2013 February 2014–June 2014 The Hon Peter Garrett AM, MP Member for Kingsford Smith Kingsford Smith July 2013 The Hon Amanda Rishworth MP Member for Kingston Kingston and Mayo July 2013 The Hon Amanda Rishworth MP Member for Kingston Kingston December 2013–June 2014 Mr Jason Wood MP Member for La Trobe La Trobe December 2013–June 2014 The Hon Julia Gillard MP Member for Lalor Lalor July 2013 Ms Joanne Ryan MP Member for Lalor Lalor December 2013–June 2014 The Hon Wayne Swan MP Member for Lilley Lilley July 2013 Recipient Position Roll data provided Date provided The Hon David Bradbury MP Member for Lindsay Lindsay July 2013 Mr Wyatt Roy MP Member for Longman Longman July 2013 Mr Rob Oakeshott MP Member for Lyne Lyne July 2013 Mr Eric Hutchinson MP Member for Lyons Lyons December 2013–June 2014 Mr Russell Matheson MP Member for Macarthur Macarthur July 2013 Mr Tony Zappia MP Member for Makin Makin July 2013 December 2013–June 2014 Mr John Forrest MP Member for Mallee Mallee July 2013 The Hon Bill Shorten MP Member for Maribyrnong Maribyrnong, Calwell and Gellibrand July 2013 The Hon Chris Bowen MP Member for McMahon McMahon July 2013 December 2013–June 2014 Mrs Karen Andrews MP Member for McPherson McPherson December 2013–June 2014 Mr Adam Bandt MP Member for Melbourne Melbourne, Batman and Wills July 2013 Mr Adam Bandt MP Member for Melbourne Melbourne December 2013–June 2014 The Hon Michael Danby MP Member for Melbourne Ports Melbourne Ports and Goldstein July 2013 The Hon Michael Danby MP Member for Melbourne Ports Melbourne Ports December 2013–June 2014 The Hon Kevin Andrews MP Member for Menzies Menzies December 2013–June 2014 Mr Alex Hawke MP Member for Mitchell Mitchell July 2013 December 2013–June 2014 Mr Tony Windsor MP Member for New England New England July 2013 The Hon Barnaby Joyce MP Member for New England New England December 2013–June 2014 Mr Tony Crook MP Member for O’Connor O’Connor July 2013

Appendixes andreferences The Hon Bernie Ripoll MP Member for Oxley Oxley July 2013 Ms Janelle Saffin MP Member for Page Page July 2013 Mr Kevin Hogan MP Member for Page Page December 2013–June 2014 Mrs Yvette D’Ath MP Member for Petrie Petrie July 2013 The Hon Mark Butler MP Member for Port Adelaide Port Adelaide, Wakefield, Makin and July 2013 Hindmarsh The Hon Dr Craig Emerson MP Member for Rankin Rankin July 2013 Dr Jim Chalmers MP Member for Rankin Rankin December 2013–June 2014 Mrs Jane Prentice MP Member for Ryan Ryan July 2013 Mr Harry Jenkins MP Member for Scullin Scullin July 2013 Ms Jill Hall MP Member for Shortland Shortland July 2013 December 2013–June 2014 183 184

Recipient Position Roll data provided Date provided Australian ElectoralCommission The Hon Tanya Plibersek MP Member for Sydney Sydney July 2013 Dr Dennis Jensen MP Member for Tangney Tangney July 2013 Mr Stephen Jones MP Member for Throsby Throsby July 2013 December 2013–June 2014 Mr Nick Champion MP Member for Wakefield Wakefield and Port Adelaide July 2013 Mr Nick Champion MP Member for Wakefield Wakefield December 2013–June 2014 The Hon Tony Burke MP Member for Watson Watson July 2013 December 2013–June 2014 Mr Laurie Ferguson MP Member for Werriwa Werriwa December 2013–June 2014 The Hon Kelvin Thomson MP Member for Wills Wills and Maribyrnong July 2013 The Hon Kelvin Thomson MP Member for Wills Wills December 2013–June 2014 Senator the Hon John Faulkner Senator for New South Wales New South Wales December 2013–June 2014

Senator the Hon Concetta Fierravanti‑Wells Senator for New South Wales New South Wales July 2013–August 2013 Annual Report 2013 December 2013–June 2014 Senator the Hon Bill Heffernan Senator for New South Wales New South Wales July 2013–August 2013 December 2013–June 2014 Senator the Hon Marise Payne Senator for New South Wales New South Wales July 2013–August 2013 December 2013–June 2014 Senator Lee Rhiannon Senator for New South Wales New South Wales July 2013–August 2013 December–June 2014

–14 Senator the Hon Ursula Stephens Senator for New South Wales New South Wales July 2013–August 2013 Senator John Williams Senator for New South Wales New South Wales July 2013–August 2013 December 2013–June 2014 Senator the Hon Kim Carr Senator for Victoria Victoria July 2013–August 2013 Senator Richard Di Natale Senator for Victoria Victoria July 2013–August 2013 December 2013–June 2014 Senator the Hon Mitch Fifield Senator for Victoria Victoria July 2013–August 2013 December 2013–June 2014 Senator Helen Kroger Senator for Victoria Victoria July 2013–August 2013 Senator John Madigan Senator for Victoria Victoria July 2013–August 2013 Senator Gavin Marshall Senator for Victoria Victoria July 2013–August 2013 May 2014–June 2014 Senator the Hon Michael Ronaldson Senator for Victoria Victoria July 2013–August 2013 December 2013–June 2014 Recipient Position Roll data provided Date provided Senator the Hon Scott Ryan Senator for Victoria Victoria July 2013–August 2013 December 2013–June 2014 Senator Sue Boyce Senator for Queensland Queensland July 2013–August 2013 Senator the Hon George Brandis QC Senator for Queensland Queensland July 2013–August 2013 Senator Mark Furner Senator for Queensland Queensland July 2013–August 2013 Senator the Hon John Hogg Senator for Queensland Queensland July 2013–August 2013 December 2013–June 2014 Senator the Hon Ian Macdonald Senator for Queensland Queensland July 2013–August 2013 January 2014–June 2014 Senator Claire Moore Senator for Queensland Queensland July 2013–August 2013 Senator Larissa Waters Senator for Queensland Queensland July 2013–August 2013 December 2013–June 2014 Senator Chris Back Senator for Western Australia Western Australia July 2013–August 2013 March 2014–June 2014 Senator Mark Bishop Senator for Western Australia Western Australia July 2013–August 2013 December 2013–June 2014 Senator the Hon Michaelia Cash Senator for Western Australia Western Australia July 2013–August 2013 December 2013–June 2014 Senator the Hon Mathias Cormann Senator for Western Australia Western Australia July 2013–August 2013 Senator Alan Eggleston Senator for Western Australia Western Australia July 2013–August 2013 Senator the Hon David Johnston Senator for Western Australia Western Australia July 2013–August 2013 Senator Scott Ludlam Senator for Western Australia Western Australia July 2013–August December 2013–June 2014 Appendixes andreferences Senator Louise Pratt Senator for Western Australia Western Australia July 2013–August 2013 Senator Rachel Siewart Senator for Western Australia Western Australia July 2013–August 2013 December 2013–June 2014 Senator Dean Smith Senator for Western Australia Western Australia July 2013–August 2013 December 2013–June 2014 Senator Glenn Sterle Senator for Western Australia Western Australia July 2013–August 2013 Senator Cory Bernardi Senator for South Australia South Australia July 2013–August 2013 February 2014–June 2014 Senator the Hon Simon Birmingham Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator Bob Day AO Senator Elect for South Australia South Australia December 2013–July 2014

Senator Sean Edwards Senator for South Australia South Australia July 2013–August 2013 185 186

Recipient Position Roll data provided Date provided Australian ElectoralCommission Senator the Hon Don Farrell Senator for South Australia South Australia July 2013–August 2013 Senator David Fawcett Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator Alex Gallacher Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator Sarah Hanson‑Young Senator for South Australia South Australia July 2013–August 2013 Senator Anne McEwen Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator Anne Ruston Senator for South Australia South Australia December 2013–June 2014 Senator the Hon Penny Wong Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator Penny Wright Senator for South Australia South Australia July 2013–August 2013

December 2013–June 2014 Annual Report 2013 Senator Nick Xenophon Senator for South Australia South Australia July 2013–August 2013 December 2013–June 2014 Senator the Hon Eric Abetz Senator for Tasmania Tasmania July 2013–August 2013 December 2013–June 2014 Senator David Bushby Senator for Tasmania Tasmania July 2013–August 2013 December 2013–June 2014 Senator the Hon Richard Colbeck Senator for Tasmania Tasmania July 2013–August 2013

–14 December 2013–June 2014 Senator Jacqui Lambie Senator Elect for Tasmania Tasmania December 2013–June 2014 Senator Christine Milne Senator for Tasmania Tasmania July 2013–August 2013 December 2013–June 2014 Senator the Hon Stephen Parry Senator for Tasmania Tasmania July 2013–August 2013 December 2013–June 2014 Senator Helen Polley Senator for Tasmania Tasmania July 2013–August 2013 Senator Peter Whish‑Wilson Senator for Tasmania Tasmania July 2013–August 2013 December 2013–June 2014 Senator Zed Seselja Senator for Australian Capital Territory Australian Capital Territory December 2013–June 2014 Senator Trish Crossin Senator for Northern Territory Northern Territory July 2013–August 2013 Senator Nova Peris Senator for Northern Territory Northern Territory December 2013–June 2014 Table 32: Partiesprovided withelectoralroll extracts,July 2013–June 2014 POLITICAL PARTIES APPENDIX C:ROLL INFORMATION FOR REGISTERED New SouthWales Branch Christian DemocraticParty– Western Australia Christian DemocraticParty– Building AustraliaParty Australian SportsParty Branches – QueenslandandVictoria Australian MotoringEnthusiastParty Australia Branch Australian LaborParty–Western Branch Australian LaborParty–Victoria Australia Branch Australian LaborParty–South Branch Australian LaborParty–Queensland Secretariat (DataBureau) Australian LaborParty–Federal Capital Territory Branch Australian LaborParty– Australian Greens –WesternAustralia Australian Greens Branch –Victoria Australian Greens Australian Democrats Country Alliance Registered politicalparty Liberal PartyNSW Secretariat (DataBureau) Liberal PartyofAustralia–Federal Liberal PartyofAustralia–Federal (HEMP) Party Help EndMarijuanaProhibition Future Party Family FirstSA Family FirstQueensland Family FirstPartyAustralia Branch Drug LawReform–Victoria Democratic LaborParty Branch TerritoryCountry Liberals–Northern Wales Country LaborParty–NewSouth - Victoria New SouthWales Western Australia New SouthWales Western Australia Queensland andVictoria Western Australia Victoria South Australia Queensland National National Western Australia Victoria National Australian CapitalTerritory Roll dataprovided New SouthWales National National New SouthWales New SouthWales South Australia Queensland Australia Queensland,South Victoria, Victoria Territory All statesexceptNorthern TerritoryNorthern New SouthWales Victoria December 2013–June 2014 July 2013–August 2013 July 2013–August 2013 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 July 2013–August 2013 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 July 2013–August 2013 July 2013–August 2013 December 2013–June 2014 July 2013–August 2013 December 2013–June 2014 July 2013–August 2013 January 2014–June 2014 Date provided June 2013 July 2013–August 2013 December 2013–June 2014 July 2013–August 2013 December 2013–June 2014 July 2013–August 2013 December 2013–June 2014 April 2014–June 2014 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 February 2014–June 2014 August 2013 July 2013–August 2013 December 2013–June 2014 July 2013–August 2013 December 2013–June 2014 Appendixes andreferences

187 188 Queensland Branch Voluntary EuthanasiaParty– Party The Wikileaks The Greens (WA) Inc The Greens QLD The Greens NSW Stop CSGParty Socialist Alliance Rise UpAustraliaParty Republican PartyOfAustralia Nick XenophonGroup Branch (DataBureau) National PartyofAustralia–WA Mutual Party Division Liberal PartyofAustralia–Victorian Branch Liberal PartyofAustraliaTasmanian Australia Division Liberal PartyofAustralia–South Division Liberal PartyofAustralia–NSW Registered politicalparty Australian ElectoralCommission Queensland New SouthWales Western Australia Queensland New SouthWales New SouthWales New SouthWales Victoria New SouthWales South Australia Western Australia Western Australia Victoria Tasmania South Australia New SouthWales Roll dataprovided

Annual Report 2013 –14 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 July 2012–August 2013 February 2014–June 2014 December 2013–June 2014 April 2014–June 2014 December 2013–January 2014 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 February 2014–June 2014 December 2013–June 2014 December 2013–June 2014 December 2013–June 2014 July 2013–August 2013 Date provided July 2013–June 2014 Table 33: departmentsandagencieswhoreceived Government electoralextracts, APPENDIX D:OTHER RECIPIENTSOFROLL INFORMATION Australian Transaction Reports&Analysis(Austrac) Department ofHumanServices–Centrelink Passport Office Department ofForeign Affairs andTrade –Australian Workplace Relations(DEEWR) Department ofEducation,Employmentand Australian QuarantineandInspectionService(AQIS) Department ofAgriculture, FisheriesandForestry – ComSuper Australian Taxation Office (ATO) Australian SecurityIntelligenceOrganisation(ASIO) (ASIC) Australian SecuritiesandInvestmentsCommission Australian FederalPolice(AFP) Australian CustomsandBorder Protection Service (ACLEI) Australian CommissionforLawEnforcement Integrity Australian Bureau ofStatistics(ABS) Institution Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2013 August

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2013 November Appendixes andreferences Data provided

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2014 February

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2014 May

189 190 purposes, July 2013–June 2014 Table 35: Provision ofelectoralroll informationtoorganisations verifying identityforfinancial Table 34: Medicalandelectoralresearchers provided withroll extracts,July 2013–June 2014 Institution Dr SineadGolleyCSIRO Monash University Dr SaraHolton Department ofHealth,NT Department ofHealth,NT Institute QIMR BerghoferMedicalResearch Catherine Baxter Medical researchers end offinancialyear the 2013federalelectionandalsoat National Archives ofAustraliafollowing Political Research Incorporated Australian ConsortiumforSocialand Associate Professor BetsyBlunsdon Australian NationalUniversity College ofArtsandSocialSciences Professor IanMcAllister Political Research Incorporated Australian ConsortiumforSocialand Adam Zammit Electoral researchers Institution/contact VEDA AdvantageInformationServicesandSolutionsLtd The GlobalDataCompanyPtyLtd FCS OnLine ACXIOM AustraliaPtyLtd Australian ElectoralCommission

a studytitled‘CSIROFoodandHealthSurvey’. 3 000 randomlyselectedvotersacross allstatesandterritories,for management incontemporaryAustralia’. all statesandterritories,forastudy, ‘Understandingfertility 7 800 randomlyselectedvoters,aged18–50years,across Screening Programme. All femalevotersaged40–74yearsintheNTforBreast Screening Programme. All femalevotersaged20–70yearsintheNTforCervical cancer, cardiovascular diseaseandotherconditions’. of thegeneralpopulationwithvitaminDcanreduce mortality, prevention trialtodeterminewhethersupplementationofmembers age 60–79,across allstates,forastudy:‘TheD‑Healthtrialis 125 000 randomlyselectedvoters,infour‑year agerangesfrom Two extractswere completed. Full copyoftheroll (endoffinancialyear). Full copyoftheroll (2013federalelection). Study 2014onCitizenship’. states andterritories,‘fortheAustralianSurveyofSocialAttitudes 2 500 randomlyselectedvoters,intwo‑yearageranges,across all component oftheAustralianElectionStudy. across allstatesandterritories,forthepurposeofAustralian 15 000 randomlyselectedvoters,intwo‑yearageranges, states andterritories,forthestudyentitled‘NationalIdentity’. 2 500 randomlyselectedvoters,intwo‑yearageranges,across all Data provided Annual Report 2013 2013 August Yes Yes Yes Yes –14

2013 November Yes Yes Yes Yes Data provided

2014 February Yes Yes Yes Yes

2014 May Yes Yes Yes Yes

APPENDIX E: ENROLMENT ACTIVITY ANDTRANSACTIONSAPPENDIX E:ENROLMENT ACTIVITY Deaths –individualswhohavediedandbeenremoved from theroll. entitlement forenrolment. Objections –individualsremoved from theroll because theydonotliveattheirenrolled address orno longerhave No changetoenrolment details–enrolment formsreturned,butdetailsdonotneedaltering. amendment ormovement. Change inenrolment details –individual’s detailsaltered asaresult ofintrastate,interstateorintra‑division Re on theroll before. New enrolments –additionstotheelectoralroll ofindividualswhobecomeeligibletoenrol andhavenotbeen Figure 13: Types ofenrolment activity, 2007–08to2013–14 Figure 12: Enrolment activity, 2007–08to2013–14 100% ‑ 20% 40% 60% 80% enrolments (million) 0% 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 2007–08 2007–08 –additionstotheelectoralroll ofindividualspreviously removed from roll. Enrolment transactions New enrolments No changetoenrolment details 2008–09 2008–09 2009–10 2009–10 Re-enrolments Deletions processed 2010–11 2010–11 Objections Change inenrolment details 2011–12 2011–12 Appendixes andreferences Elector transactions Deaths 2012–13 2012–13 2013–14

2013–14

191 192 Australian ElectoralCommission

Table 36: Types of enrolment activity, 2007–08 to 2013–14 Transaction type 2007–08 % 2008–09 % 2009–10 % 2010–11 % 2011–12 % 2012–13 % 2013–14 % New enrolments 12 17 13 12 14 12 13 Re‑enrolments 11 4 7 8 4 5 5 Change in enrolment details 56 58 54 59 61 62 66 No change to enrolment details 9 7 6 10 9 12 9 Objections 8 7 15 6 6 5 4 Deaths 4 6 5 5 6 4 3

Table 37: Enrolment activity by jurisdiction, 2013–14

Annual Report 2013 NSW VIC QLD WA SA TAS ACT NT Total Additions to the roll New enrolments 98 768 101 770 84 246 49 270 32 924 6 761 7 173 5 141 386 053 Reinstatements 1 783 2 515 2 316 1 183 295 333 62 155 8 642 Re‑enrolments 44 215 46 969 46 830 24 971 12 256 5 285 2 468 2 299 185 293 Transfers into Divisions Intrastate 251 068 207 215 201 383 104 476 63 668 12 053 4 725 2 229 846 817 –14 Interstate 48 690 44 599 55 116 19 561 13 448 7 449 11 576 8 622 209 061 Intra‑divisional amendment or movement 305 445 212 901 233 100 102 193 87 128 32 277 21 867 10 657 1 005 568 No change enrolments 99 656 109 805 49 614 48 516 70 358 6 644 5 397 3 255 393 245 Total enrolment forms processed 849 625 725 774 672 605 350 170 280 077 70 802 53 268 32 358 3 034 679 Deletions from the roll Objections 46 024 42 560 29 518 19 091 11 598 3 596 2 538 1 659 156 584 Deaths 40 128 30 442 22 066 9 573 10 682 3 872 1 575 856 119 194 Duplications 2 122 1 553 1 508 858 714 185 109 159 7 208 Cancellations 117 300 100 123 89 5 0 14 0 Net deletions 88 391 74 855 53 192 29 645 23 083 7 658 4 222 2 688 282 986 Total elector transactions 938 016 800 629 725 797 379 815 303 160 78 460 57 490 35 046 3 317 665 Table 38: Top 10 sources of enrolment, all ages Source All enrolment forms Change in enrolment details New enrolment Re‑enrolment Online enrolment servicea 1 246 363 1 032 600 149 332 64 431 Federal Direct Enrol and Updateb 816 217 716 899 44 328 54 990 State Direct Enrol and Updatec 397 566 295 414 71 263 30 889 Polling place issued (federal election) 130 706 110 380 6 672 13 654 Divisional office issued 121 407 102 008 9 800 9 599 Citizenship ceremonies 120 600 4 276 116 021 303 Post Office 111 930 93 483 12 496 5 951 Federal declaration voting envelopes 68 792 64 934 787 3 071 State electoral issued 62 399 44 410 15 622 2 367 Internet – static form 56 180 50 063 3 358 2 759 Total – top 10 3 132 160 2 514 467 429 679 188 014 Total 3 337 565 2 680 485 458 000 199 080

a. AEC‑hosted online enrolment. b. Federal Direct Enrol and Update refers to enrolment transactions generated by sections 103A and 103B of the Commonwealth Electoral Act 1918. Includes enrolment transactions processed at the end of the notification period and direct enrolment transactions processed because of a returned direct enrolment or update letter. Enrolment transactions may occur outside the source state because of advice from the voter and these enrolments are also reported under Federal Direct Enrol and Update. If the voter does not have an existing federal enrolment entitlement then the Federal Direct Enrol and Update process would identify the enrolment as a new enrolment or re‑enrolment. c. NSW and Victorian state electoral commission direct enrolment programme. Appendixes andreferences

193 194 Australian ElectoralCommission

Table 39: Top 10 sources of enrolment, 18–25‑year‑olds Source All enrolment forms Change in enrolment details New enrolment Re‑enrolment Online enrolment servicea 364 839 251 926 106 048 6 865 Federal Direct Enrol and Updateb 216 073 182 281 28 356 5 436 State Direct Enrol and Updatec 129 190 68 748 57 710 2 732 Polling place issued (federal election) 25 721 19 332 5 122 1 267 Post Office 19 001 9 226 9 448 327 Divisional office issued 17 118 12 376 4 036 706 Federal declaration voting envelopes 15 152 14 326 582 244 Citizenship ceremonies 12 797 301 12 495 1

Annual Report 2013 Mail review 10 686 5 151 5 043 492 State electoral authority 10 535 6 020 4 357 158 Total – top 10 821 112 569 687 233 197 18 228 Total 859 236 598 007 242 372 18 857

a. AEC‑hosted online enrolment. b. Federal Direct Enrol and Update refers to enrolment transactions generated by sections 103A and 103B of the Commonwealth Electoral Act 1918. Includes enrolment transactions processed at the end of the notification period and direct enrolment transactions processed because of a returned direct enrolment or update letter. Enrolment transactions may occur outside the source state because of advice from the

–14 voter and these enrolments are also reported under Federal Direct Enrol and Update. If the voter does not have an existing federal enrolment entitlement then the Federal Direct Enrol and Update process would identify the enrolment as a new enrolment or re‑enrolment. c. NSW and Victorian state electoral commission direct enrolment programme. Table 40: Top 10 sources of enrolment, 16–17‑year‑olds Source All enrolment forms Change in enrolment details New enrolment Re‑enrolment Online enrolment servicea 31 353 1 897 29 451 5 State electoral 12 731 2 252 10 479 – Mail review 9 195 162 9 033 – Divisional office issued 3 490 277 3 206 7 Citizenship ceremonies 3 214 52 3 162 – Post Office 2 083 208 1 874 1 School visit 1 613 169 1 444 – Birthday cards 1 103 35 1 068 – Federal Direct Enrol and Updateb 1 030 1 030 – – Internet – static form 921 319 601 1 Total – top 10 66 733 6 401 60 318 14 Total 69 282 6 869 62 399 14

a. AEC‑hosted online enrolment. b. Federal Direct Enrol and Update refers to enrolment transactions generated by sections 103A and 103B of the Commonwealth Electoral Act 1918. Includes enrolment transactions processed at the end of the notification period and direct enrolment transactions processed because of a returned direct enrolment or update letter. Enrolment transactions may occur outside the source state because of advice from the voter and these enrolments are also reported under Federal Direct Enrol and Update. If the voter does not have an existing federal enrolment entitlement then the Federal Direct Enrol and Update process would identify the enrolment as a new enrolment or re‑enrolment. Appendixes andreferences

195 196 d. c. b. a. Table 41: Enrolment QualityAssuranceProgramme results for2013–14 Measures Timing ofprocessing Timing without errors Non‑essential fieldsfound errors Essential fieldsfoundwithout

Achievement againstthetargetof99 per centenrolment transactionsprocessed withinthree businessdays. Most commonfieldfornon‑essentialerrors waswhere multipleformsofevidenceidentitywere provided. Measures achievementagainst99.5 per centtargetofenrolment transactionscorrectly processed. Relates tothekeyperformanceindicatorsforaccurateandtimelyenrolment processing. This error doesnotaffect entitlementinanyway. Australian ElectoralCommission b a c d Results (%)

Annual Report 2013 84.4 96.6 99.6 Update transactions). Direct Enrolment andFederalDirect Enrolment and of receipt oftheformbyanyAECoffice (excludingState Enrolment formsprocessed withinthree businessdays affect anenrolment. Any otherfieldsontheenrolment form.Thesefieldsdonot address. of identity, signature ofwitness(where required), postal address, citizenshipdetails,signature ormark,evidence name/s (where known),dateofbirth,gender, residential enrolment orfamilyname,given –forexample,surname Fields onanenrolment formthatwouldaffect the Explanation –14

2013–14 Table 42: AECresources electoralbodies, toassiststate,territoryandlocalgovernment GOVERNMENT ELECTORAL BODIES APPENDIX F:ASSISTING STATE, TERRITORY ANDLOCAL Northern TerritoryNorthern Australian CapitalTerritory Tasmania South Australia Western Australia Queensland Victoria New SouthWales State/territory by‑elections. Provision ofearlyvotingservicesfortwoTasmanian LegislativeCouncil by‑elections. and 10localgovernment Assistance withthecloseofrolls foroneNTLegislativeAssemblyby‑election Elected Body(ATSIEB) election. Assistance withthecloseofrolls fortheAboriginalandTorres StraitIslander Tasmanian HouseofAssembly election. Legislative CouncildivisionsofHuonandRosevearsthestate‑wide2014 support staff, nominationsandvotingcountingforelectionsinthe Management ofthecloserolls, provision ofallreturningofficers and for closeofrollsredistribution. andimplementationofSAlocalgovernment Commission SouthAustralia(ECSA).Provision ofmonthlyreports toECSA election. Undertookstatisticalreviews ofenrolment trends fortheElectoral the roll butclaimedtobeenrolled ataparticularaddress forthestate Undertook thecheckingofrecords ofelectorswhowere notfoundon Management ofthecloserolls forthe2014SAstateelection. Assistance withthecloseofrollsby‑elections. for11localgovernment ƒ ƒ ƒ ƒ ƒ ƒ ƒ Assistance withthecloseofrolls for: liquor licensingpolls. Assistance withthecloseofrollsby‑electionsandsix forsixlocalgovernment District ofMiranda. Assistance withthecloseofroll fortheby‑electionState Council. Willoughby Wakool, Willoughby, andWoollahra Councilsandamayoralby‑electionfor councils ofBrewarrina, Gilgandra,Gwydir, Hurstville,Leichhardt, Singleton, Assistance withthecloseofrollsby‑electionsfor forlocalgovernment AEC role ƒ ƒ ƒ ƒ ƒ ƒ ƒ one LGAsurveypoll. one reference roll print one newLGAelection Areaseven LocalGovernment (LGA)by‑elections two stateby‑elections roll snapshotforoneEkkaevent roll snapshotforoneHomelessConnectevent Appendixes andreferences

197 198 a. Table 43: Payments,$12 400ormore (GSTinclusive),foradvertisingandmarketresearch polling ordirect mailorganisations. above thethreshold unlessotherwisespecified.There were nopaymentsof$12 400ormore to required undersection311AoftheCommonwealthElectoralAct1918 . Figures reflect payment agencies, andmarketresearch, polling,direct mailandmediaadvertisingorganisations,as Table 43provides particularsofpaymentsnotlessthan$12 400(GSTinclusive)toadvertising was tailored andtranslatedforculturallylinguisticallydiverseIndigenousaudiences. Senate election2014wassupportedbyastate‑widepublicinformationcampaign.Advertising The Griffith by‑electionwassupportedbylocaladvertisinganddirect mail.TheAustralian Western In 2013,theAECdelivered anationalpublicinformationcampaignforthe2013federalelection. APPENDIX G:ADVERTISING ANDMARKETRESEARCH organisations Media advertising Market research Advertising agencies Agency type

Due tothewaythesepaymentsare reported totheAEC, thisfigure includesinvoicesbelowthethreshold. Australian ElectoralCommission Universal McCann Adcorp Institute Ipsos SocialResearch Cultural Perspectives BMF Advertising Agency name

Annual Report 2013 Media placement(campaignadvertising) advertising) Media placement(non‑campaign research services Qualitative andquantitativemarket CALD –advertisingdevelopment Advertising development Details –14 GST inclusive 19 940 072 Amount ($) Amount ($) 1 122 211 742 614 148 531 59 620 a

APPENDIX H: AEC REGULAR STAFF – CLASSIFICATION, GENDER, LOCATION

Table 44: Ongoing staff employed, including staff on higher duties arrangements, by classification, gender and location at 30 June 2013 and 30 June 2014 Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 ACT Electoral 0 0 0 0 0 0 1 0 1 0 Commissioner Deputy Electoral 0 0 0 0 0 0 1 1 1 1 Commissioner SES Band 2 0 0 0 0 0 0 2 2 2 2 SES Band 1 0 0 5 5 0 0 3 2 8 7 EL 2 1 3 14 15 0 0 17 15 32 33 EL 1 9 10 36 31 0 1 38 38 83 80 APS 6 2 6 33 32 0 0 25 27 60 65 APS 5 5 2 16 17 0 1 21 23 42 43 APS 4 12 10 19 20 1 1 10 10 42 41 APS 3 1 2 3 2 0 0 1 0 5 4 Graduates 0 0 4 3 0 0 4 1 8 4 APS 2 0 0 0 0 0 0 0 1 0 1 Appendixes andreferences Total 30 33 130 125 1 3 123 120 284 281 NSW AEO 0 0 0 0 0 0 1 1 1 1 EL 2 0 0 1 0 0 0 2 2 3 2 EL 1 0 0 6 6 0 0 5 6 11 12 APS 6 0 0 28 27 0 0 21 16 49 43 APS 5 0 0 14 10 0 0 4 4 18 14 APS 4 0 2 6 8 0 0 1 1 7 11 APS 3 2 4 27 20 0 1 12 8 41 33 APS 2 10 27 27 7 0 2 4 2 41 38 Total 12 33 109 78 0 3 50 40 171 154

199 200 Australian ElectoralCommission

Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 Vic AEO 0 0 1 1 0 0 1 0 2 1 EL 2 0 0 2 0 0 0 0 1 2 1 EL 1 0 0 6 7 0 0 2 2 8 9 APS 6 1 2 17 14 0 0 22 23 40 39 APS 5 0 0 4 4 0 0 3 3 7 7 APS 4 1 3 6 3 1 1 0 0 8 7 APS 3 3 5 27 24 0 0 4 3 34 32 APS 2 22 27 17 11 1 1 6 3 46 42

Annual Report 2013 Total 27 37 80 64 2 2 38 35 147 138 Qld AEO 0 0 1 1 0 0 0 1 1 2 EL 2 0 0 0 0 0 0 1 1 1 1 EL 1 0 0 2 2 0 0 2 2 4 4 APS 6 0 0 13 12 0 0 13 10 26 22 APS 5 0 0 8 9 0 0 6 4 14 13 APS 4 0 0 6 4 0 0 1 3 7 7

–14 APS 3 2 4 21 18 0 0 6 5 29 27 APS 2 8 19 17 8 0 0 0 1 25 28 Total 10 23 68 54 0 0 29 27 107 104 WA AEO 0 0 0 1 0 0 0 0 0 1 EL 2 0 0 0 0 0 0 1 1 1 1 EL 1 0 0 0 0 0 0 3 2 3 2 APS 6 0 0 7 6 0 1 9 10 16 17 APS 5 0 0 4 3 0 0 3 2 7 5 APS 4 2 1 4 3 0 0 1 1 7 5 APS 3 1 1 13 13 0 0 1 0 15 14 APS 2 2 13 9 2 0 0 0 0 11 15 Total 5 15 37 28 0 1 18 16 60 60 Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 SA AEO 0 0 1 1 0 0 0 1 1 2 EL 2 0 0 0 0 0 0 1 0 1 0 EL 1 0 0 2 2 0 0 0 0 2 2 APS 6 0 0 7 7 0 0 5 4 12 11 APS 5 0 0 4 4 0 0 2 0 6 4 APS 4 0 1 3 0 0 1 2 2 5 4 APS 3 1 1 7 6 0 0 1 2 9 9 APS 2 4 5 1 2 0 0 0 0 5 7 Total 5 7 25 22 0 1 11 9 41 39 Tas AEO 0 0 1 1 0 0 0 0 1 1 EL 1 0 0 0 0 0 0 2 2 2 2 APS 6 0 0 3 3 0 0 2 2 5 5 APS 5 0 0 2 2 0 0 2 2 4 4 APS 4 0 0 1 2 0 0 1 1 2 3 APS 3 1 2 6 3 0 0 0 0 7 5 APS 2 1 1 2 3 0 0 0 0 3 4 Total 2 3 15 14 0 0 7 7 24 24 NT AEO 0 0 0 0 0 0 1 1 1 1 EL 1 0 0 0 0 0 0 1 2 1 2 Appendixes andreferences APS 6 0 0 1 1 0 0 2 1 3 2 APS 5 0 0 3 2 0 0 0 0 3 2 APS 4 0 0 1 1 0 0 1 1 2 2 APS 3 0 0 1 2 0 0 1 1 2 3 APS 2 0 0 1 1 0 0 0 0 1 1 Total 0 0 7 7 0 0 6 6 13 13 AEC total 91 151 471 392 3 10 282 260 847 813

AEO = Australian electoral officer; APS = Australian Public Service; EL = executive level; SES = senior executive service. Figures include all staff employed at 30 June 2014 under the Public Service Act 1999 and Australian electoral officers employed under theCommonwealth Electoral Act 1918. This information is included in the wages and salaries reported in the financial statements.

New South Wales numbers include staff from Australian Capital Territory divisions. Source: PayGlobal HR System. 201 202 Australian ElectoralCommission

Table 45: Non‑ongoing staff employed, including staff on higher duties arrangements, by classification, gender and location at 30 June 2013 and 30 June 2014 Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 ACT Electoral 0 0 0 0 0 0 0 1 0 1 Commissioner SES Band 1 0 0 0 1 0 0 0 0 0 1 EL 2 0 0 1 0 0 0 1 1 2 1 EL 1 0 0 0 0 0 0 0 0 0 0

Annual Report 2013 APS 6 0 0 2 0 1 0 1 0 4 0 APS 5 0 0 1 0 0 0 1 0 2 0 APS 4 4 6 2 5 0 0 0 0 6 11 APS 3 0 0 2 0 0 0 0 0 2 0 Graduates 0 0 0 0 0 0 0 0 0 0 APS 2 1 0 0 0 0 0 1 0 2 0 Total 5 6 8 6 1 0 4 2 18 14

–14 NSW EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 1 1 0 0 1 0 2 1 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 1 1 1 0 0 0 0 1 2 APS 3 1 1 4 3 0 0 0 0 5 4 APS 2 3 8 5 0 0 1 1 0 9 9 Total 4 10 11 5 0 1 2 0 17 16 Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 Vic AEO 0 0 0 0 0 0 0 1 0 1 EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 0 0 1 0 1 0 2 0 APS 5 0 0 1 0 0 0 1 0 2 0 APS 4 0 0 0 0 0 0 0 0 0 0 APS 3 0 0 2 0 0 0 2 0 4 0 APS 2 3 0 2 0 0 0 0 0 5 0 Total 3 0 5 0 1 0 4 1 13 1 Qld EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 0 0 0 0 1 0 1 0 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 0 0 0 0 0 0 0 0 0 APS 3 1 0 1 0 0 0 0 0 2 0 APS 2 1 0 2 1 0 0 0 0 3 1 Total 2 0 3 1 0 0 1 0 6 1

Appendixes andreferences WA AEO 0 0 0 0 0 0 1 0 1 0 EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 0 0 0 0 0 0 0 0 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 0 0 0 0 0 1 0 1 0 APS 3 0 0 0 0 0 0 0 0 0 0 APS 2 1 0 2 0 0 0 0 0 3 0 Total 1 0 2 0 0 0 2 0 5 0

203 204 Australian ElectoralCommission

Female part time Female full time Male part time Male full time Total Classification 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 SA EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 0 0 0 0 0 0 0 0 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 0 0 0 0 0 0 0 0 0 APS 3 0 0 0 0 0 0 0 0 0 0 APS 2 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 0 0

Annual Report 2013 Tas APS 6 0 0 0 0 0 0 0 0 0 0 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 0 0 0 0 0 0 0 0 0 APS 3 0 0 0 0 0 0 0 0 0 0 APS 2 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 0 0

–14 NT EL 1 0 0 0 0 0 0 0 0 0 0 APS 6 0 0 0 0 0 0 0 0 0 0 APS 5 0 0 0 0 0 0 0 0 0 0 APS 4 0 0 0 0 0 0 0 0 0 0 APS 3 0 0 1 0 0 0 0 0 1 0 APS 2 2 0 0 0 0 0 0 0 2 0 Total 2 0 1 0 0 0 0 0 3 0 AEC total 17 16 30 12 2 1 13 3 62 32

AEO = Australian electoral officer; APS = Australian Public Service; EL = executive level; SES = senior executive service. Figures include all staff employed at 30 June 2014 under the Public Service Act 1999. This information is included in the wages and salaries reported in the financial statements. Western Australia, South Australia, Tasmania and the Northern Territory had no non‑ongoing staff at 30 June 2014. New South Wales numbers include staff from Australian Capital Territory divisions. Source: PayGlobal HR System. APPENDIX I:LIST OFREQUIREMENTS Statement of the main corporate governance practicesinplace Statement ofthe main corporategovernance ‘Commonwealth FraudControl Guidelines’. Agency headsare required tocertifythattheir agencycomplieswiththe Corporate Governance Management andAccountability Agency resource statement andsummaryresource tablesbyoutcomes operations. year, from budgetoranticipatedtohaveasignificant impactonfuture Discussion ofanysignificantchangesinfinancial results from theprior Discussion andanalysisofthedepartment’s financialperformance complaints data,andthedepartment’s response tocomplaints Performance againstservicechartercustomerstandards, Contribution ofriskmanagementinachievingobjectives Factors, eventsortrends influencingdepartmentalperformance Performance ofpurchaser/provider arrangements Significant changesinnature ofprincipalfunctions/services Trend information Narrative discussionandanalysisofperformance former andnewtargets,reasons forthechange Where performancetargetsdiffer from thePBS/PAES, detailsofboth Statements/PAES orotherportfoliostatements Actual performanceinrelation todeliverablesandKPIssetoutinPB contribution tooutcomes Review ofperformanceduringtheyearinrelation toprogrammes and Report onPerformance Portfolio structure reasons forchange appropriation bills(otherportfoliostatements),detailsofvariationand PAES orotherportfoliostatementsaccompanyinganyadditional Where outcomeandprogramme structures differ from PBStatements/ Outcome andprogramme structure Organisational structure Role andfunctions Departmental Overview Significant issuesanddevelopments–portfolio Outlook forfollowingyear Overview ofdepartment’s performanceandfinancial results Summary ofsignificantissuesanddevelopments Review bydepartmentalsecretary Review bySecretary homepageaddressInternet andforreport Contact officer(s) Glossary Index Table ofcontents Letter oftransmittal Description Appendixes andreferences Mandatory Mandatory Mandatory Mandatory Mandatory mandatory If applicable, Suggested Suggested suggested If applicable, Suggested Mandatory Mandatory Mandatory Mandatory Mandatory mandatory departments – Portfolio Mandatory Mandatory Mandatory Mandatory suggested departments – Portfolio Suggested Suggested Suggested Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Requirement 86–92 iii 178–180 123 5, 123 99 24–81, 90–91 2–7, 24–81 40, 78 4, 53 24–81 24–81 N/A 24–81 24–81 N/A N/A 18–19 13–16 12 N/A 3–5 5 2–7 2–5 ii ii 208 211 v iii Page reference

205 206 Exempt contracts Auditor‑General Absence ofprovisions incontractsallowingaccessbythe Australian NationalAuditOffice AccessClauses AusTender website. information oncontractsandconsultanciesisavailablethrough the of GST).Theannualreport mustincludeastatementnotingthat in thereporting yearontheongoingconsultancycontracts(inclusive that were activeinthereporting year;andthetotalactualexpenditure year (inclusiveofGST);thenumberongoingconsultancycontracts total actualexpenditure onallnewconsultancycontractsletduringthe number ofnewconsultancyservicescontractsletduringtheyear; The annualreport mustincludeasummarystatementdetailingthe Consultants Assessment ofpurchasing againstcore policiesandprinciples Purchasing Assessment ofeffectiveness ofassetsmanagement Assets management Performance pay contracts andAWAs Enterprise orcollectiveagreements, IFAs, determinations,commonlaw Statistics onstaffing Productivity gains Work healthandsafetyperformance Training anddevelopmentundertakenitsimpact and AustralianWorkplace Agreements (AWAs) flexibility arrangements(IFAs), determinations,commonlawcontracts Impact andfeatures ofenterpriseorcollectiveagreements, individual Workforce planning,staff retention andturnover resources toachievedepartmentalobjectives Assessment ofeffectiveness inmanaginganddevelopinghuman Management ofHumanResources Commonwealth Ombudsmanoranagencycapabilityreview Reports bytheAuditor‑General, aParliamentaryCommittee,the Australian InformationCommissioner Judicial decisionsandofadministrativetribunalsbythe scrutiny Significant developmentsinexternal Scrutiny External How nature andamountofremuneration forSESofficers isdetermined appropriate ethicalstandards Policy andpracticesontheestablishmentmaintenanceof manage thoserisks areas ofsignificantfinancialoroperationalriskandarrangementsto auditarrangementsincludingapproachInternal adoptedtoidentifying and review Corporate andoperationalplansassociatedperformancereporting Senior managementcommitteesandtheirroles Names oftheseniorexecutiveandtheirresponsibilities Description Australian ElectoralCommission

Annual Report 2013 –14 Mandatory Mandatory Mandatory mandatory If applicable, Mandatory Mandatory Mandatory Suggested Suggested Suggested Suggested Suggested Mandatory Mandatory Mandatory Mandatory Suggested Suggested Suggested Suggested Suggested Suggested Requirement 122 120–122 120–122 118–119 114 113–114 199–204 106–108, 112, 117–119, 123 24–81, 106, 114–117 174–175 108–10, 113–114 105–110 105–117 94–98 95–99 92–99 113–114 91–92 87–92 89–90, 92 87–89 15–16 Page reference List ofRequirements Agency Resource StatementsandResources forOutcomes Correction ofmaterialerrors inprevious annualreport Information PublicationSchemestatement information availablethrough otherreporting mechanisms Disability reporting –explicitandtransparent reference toagency‑level Grant programmes Act 2010 Compliance withtheagency’s obligationsundertheCarerRecognition Act1999) Conservation (Section 516AoftheEnvironmentProtectionandBiodiversity Ecologically sustainabledevelopmentandenvironmental performance Electoral Act1918)andstatementonadvertisingcampaigns Advertising andMarketResearch (Section311AoftheCommonwealth Safety Act2011) Work healthandsafety(Schedule2,Part4oftheWork Healthand Other MandatoryInformation Financial Statements Financial Statements Contracts exemptedfrom publicationinAusTender Description Appendixes andreferences Mandatory Mandatory mandatory If applicable, Mandatory Mandatory Mandatory mandatory If applicable, Mandatory Mandatory Mandatory Mandatory Mandatory Requirement 205–207 178–180 N/A 99 75–76, 111–112 120 N/A 117–118 198 116 124–173 122 Page reference

207 208 Abbreviations andacronyms GLOSSARY Qld PNGEC PIANZEA NT NSW NEEC LGA KPU KIT Keelty Report JSCEM IPS IFAs IEPP ICT ICARE GVG FOI Act FMA Act EROC EPBC Act Electoral Act EL EEN EEIC ECSA ECL ECANZ DRO DMM DLP DFAT CNE CDPP CPI BRIDGE AWA AusAid APSC APS ANAO AGIMO AFP AEO AEC ACT Term Australian ElectoralCommission Queensland Papua NewGuineaElectoralCommission Pacific Islands,AustraliaandNew ZealandElectoralAdministrators TerritoryNorthern New SouthWales National ElectoralEducationCentre AreaLocal Government Komisi PemilihanUmum(GeneralElectionsCommission,Indonesia) Keelty ImplementationTaskforce Inquiry intothe2013WA SenateElection Joint StandingCommitteeonElectoralMatters Information PublicationScheme individual flexibilityarrangements Indigenous ElectoralParticipationProgramme information andcommunicationstechnology APS values–Impartial,Committedtoservice,Accountable,Respectful, Ethical Green Vehicle Guide Freedom ofInformationAct1982 Financial ManagementandAccountabilityAct1997 Election ReadyOperationalCapacity Act1999 Environment ProtectionandBiodiversityConservation Commonwealth ElectoralAct1918 executive level Electoral EducationNetwork Electoral EducationandInformationCentre Electoral CommissionSouthAustralia electronic certifiedlist Electoral CouncilofAustraliaandNewZealand OfficerDivisional Returning Divisional MaterialsManager Democratic LaborPartyofAustralia Department ofForeign Affairs andTrade Commonwealth Director ofPublicProsecutions Consumer PriceIndex Building Resources inDemocracy, andElections Governance Australian Workplace Agreement Development Australian AgencyforInternational Australian PublicServiceCommission Australian PublicService Australian NationalAuditOffice InformationManagementOfficeAustralian Government Australian FederalPolice Australian electoralofficer Australian ElectoralCommission Australian CapitalTerritory Description Comissão NacionaldeEleições(Timor

Annual Report 2013 - Leste) –14 Glossary ofterms Federal election Enrolment form Electorate Electoral roll Electoral cycle Division orelectorate Declaration ofNominations Declaration vote Court ofDisputedReturns Constitution (Australian) Compulsory voting Certified list Candidate Funding anddisclosure Franchise Formality orformalvote Financial disclosure return Fee By Ballot paper Ballot box Ballot Term WHS Act WHS WCAG WA VTIS VITS VIO Tas STAE SRC Act SES SA Referendum Act Term - election - for - service election Work HealthandSafetyAct2011 workplace healthandsafety Web ContentAccessibilityGuidelines Western Australia InterpretingVictorian andTranslating Service VITS LanguageLink voter informationofficer Tasmania Safety, RehabilitationandCompensationAct1988 senior executiveservice South Australia Provisions)Act1984 Referendum (Machinery Description Secretáriado Técnico deAdministraçãoEleitoral(Timor A generalelectionfortheHouseofRepresentatives andSenate. Application formtoenrol tovoteorupdateenrolment. See entryfor‘division’above. The listofpeopleentitledtovoteinanelectionorreferendum. The periodfrom onefederalelectiontothenext–usuallythree years. 150 electorates. one memberiselectedtotheHouseofRepresentatives. Australiaisdividedinto The votingarea, containingapproximately equalnumbersofvoters,forwhich ballot paperinanelection. Formal announcementofregistered candidateswhosenameswillappearona is sealedinanenvelopeandsignedbythevoter. Any votewhere, insteadofthevoterbeingmarkedoff thecertifiedlist,vote A court(inAustraliatheHighCourt)thatdeterminesdisputesaboutelections. referendum. ofAustraliaoperates.ItcanonlybeamendedthroughGovernment a The documentthatsetsoutthestructure underwhichtheCommonwealth and tovoteateachelection. The requirement forAustraliancitizensaged18yearsandovertoenrol tovote The official electoral roll usedtomarkoff votersatanelection. A personstandingforelectiontotheHouseofRepresentatives orSenate. An electionheldtofillasinglevacancyintheHouseofRepresentatives. by candidates,politicalpartiesand others. Public fundingofelectioncampaigns anddisclosure ofcertain financialdetails The righttovote. called informal. correctly andiscountedtowards theresult. A ballotpaperincorrectly marked is A voteinanelectionorreferendum where the ballotpaperhasbeenmarked participants inthepoliticalprocess. A documentdetailinginformationonthereceipts andexpenditure of An electionorballotconductedonafullcostrecovery basis. and onwhichvotersmarktheirvote. A paperthatshowsthenamesofcandidateswhoare standingforelection The sealedcontainerintowhichavoterplacescompletedballotpaper. A secret vote,normallywritten. Description Appendixes andreferences - Leste)

Glossary

209 210 Senate Secret ballot Scrutiny Scrutineer Roll Revenue appropriations Registered politicalparty officerReturning candidate Returned Referendum Redistribution Provisional vote Protected actionballot Writ Vote Turnout Silent elector Pre Preferential voting Postal vote Polling place Polling day Poll Ordinary vote Nomination Mobile pollingteam Member (JSCEM) on ElectoralMatters Joint StandingCommittee House ofRepresentatives General postalvoter Term Australian ElectoralCommission - poll vote A votemadeinsecret. The countingofvotesisalsoknownasthescrutiny. Someone nominatedbyacandidatetowatchthecounting,orscrutiny ofvotes. A listofvoterseligibletovoteatanelectionorreferendum. programmesFederal fundssetasideeachyearforspecificgovernment Act 1918. A partyregistered withtheAECunderPartXIofCommonwealthElectoral returning officer fortheSenateelectionintheirstateorterritory. Representatives electionintheirdivision.AnAustralianElectoralOfficer isthe A divisionalreturningofficer is responsible forconductingtheHouseof The personresponsible forconductinganelectioninaparticulararea. Candidate whoisofficially declared electedbyaofficer.returning A votetochangetheConstitution. number ofvotersineachdivision. A redrawing ofelectoralboundariestoensure (ascloselyaspossible)thesame roll, thenamehasbeenmarkedoff, orthevoterhasasilentenrolment. Vote castatapollingplacewhere theelector’s namecannotbefoundonthe ballot todeterminewhetherindustrialactionshouldproceed intheirworkplace. A workplacevotingsystemwhereby employeesparticipateinafairandsecret A votecastbefore pollingday. return ofthewrit. dates forthecloseofrolls, thecloseofnominations,election dayandthe A documentcommandinganelectoral officer toholdanelection, containing To choosearepresentative, ormakeapreference, inanelection. sum offormalandinformalvotesby thefinalenrolment figure. The percentage ofpeoplewhovotedintheelection,calculated bydividingthe personal safety. A voterwhoseaddress doesnotappearontheelectoralroll, forreasons of representation system. elected –12from eachstateandtwofrom eachterritory–underaproportional The houseofparliamentrepresenting thestates.Seventy by numberingtheirchoices. A systemofvotingwhere avotershowsanorder ofpreference forcandidates Ballot paperssenttoavoterandpostedbackbefore thecloseofpolling. A locationforpeopletovote. The dayfixedfortheelection. An election–acountofvotesoropinions. enrolled. A votecastonorbefore electiondaywithinthedivisioninwhichvoteris Representatives. Submission forcandidacyelectiontotheSenateorHouseof centres andremote locations. Polling officials whobringpollingtohospitals,nursinghomes,prisons, remand Representatives. Any personelectedtoparliament,butcommonlyusedfortheHouseof to electorallaws,practicesandadministration. The parliamentarycommitteethatinquires intoandreports onmattersrelating Representatives. preferential votingsystem,eachdivisionelectsonememberoftheHouse isformed.Undera The houseofparliamentinwhichthegovernment difficulty gettingtoapollingplace. A voterwhoisregistered tohavepostalballotpaperssentautomaticallydue Description

Annual Report 2013 –14 - six senatorsare Australian ElectoralOfficer, 15 Australian ElectoralCommission 95 action concerning, Australian Democrats,legal electoral redistribution, 32 Australian CapitalTerritory AusTender, 120 auditors, remuneration of,162 audit assets management,118–119 assets, 128,150–155,159 in, 60 Asia Conduct, 91–92 APS Values andCodeof agency resource statement,179 Agency MulticulturalPlan,90 age ofstaff, 105 71–74, 198 advertising andmarketresearch, administrative review, 93–94 94, 95 Administrative AppealsTribunal, address andcontactdetails,ii accreditation, 118 ACTSmart business and accountability accountability seegovernance access clauses,ANAO,122 about theAEC,12–19 Australians Islander peopleseeIndigenous Aboriginal andTorres Strait Islander Act2005,17 Aboriginal andTorres Strait 208–209 abbreviations andacronyms, A INDEX Australian, 2 resignation ofWestern 51 review ofdelegatedecisions, reports, ANAO,94 92 internal, 94 external, media, 77 Indigenous press andonline three - Pacific, electoralassistance - person membership,15 case studies candidates seenominations C business planning,87–90 business continuity, 90,91 88 Business AssuranceCommittee, modules, 60–62 BRIDGE workshopsand branches, 13 44, 75,76 blind andvisionimpaired voters, ballot papers balanced scorecard, 92 B awards andrecognition Agreements, 113 Australian Workplace 94 Australian NationalAuditOffice, Commission, 94–95 Australian HumanRights referrals, 3 Australian FederalPolice 48–49 Divisional MaterialsManagers, close ofrolls, 34–35 printing anddistributionof,38 42, 96–98 missing WesternAustralian, 48–49 measures, 8–9,43–44,46, handling, storageandsecurity 110 Fostering Innovationproject, ACTSmart, 118 communities, 66–67 polling inremote National Tally Room,100–101 Parliament 2014,82–83 National IndigenousYouth Taskforce, 8–9,20–21 Keelty Implementation 20–21 Griffith by - election 2014, Appendixes andreferences complaints, 99 customer inquiries,issuesand 74 backgrounds, peoplefrom, 68, culturally andlinguisticallydiverse Court ofDisputedReturns andaccountability governance see corporate governance continuous roll update,28–29 contact details,ii consultancies, 120–122 compliance reviews, 53 complaints handling,99 and educationprogrammes public awareness, information communication campaignssee 93, 94 Commonwealth Ombudsman, 1918, 17 Commonwealth ElectoralAct Commissioner Commissioner seeElectoral Comcare, 116 113 collective determination,107, close ofrolls, 28 199–204 classifications ofstaff, 107,112, civics education,70 107 character assessments,staff, certified lists certified listsseeelectronic casual staff, 105,106 cash flow, 130,158 voting formalitypostersfor, 75 72, 74–75,77 translated materialsfor, 29, staff, 106,112 election servicesto,74–75 timeline ofkeyevents,6–7 petition to,2,42,96–97 decision of,2,42,97–98 case studyon,34–35 election 2014,48–49 Western AustralianSenate development, 174–175 election - ready trainingand

Index

211 212 early voting E declaration votes registration, 51 decisions review, party 75, 76 deaf andhearingimpaired voters, D election funding,50,52–53 education programmes awareness, informationand education, publicsee (programme 1.3),19,68–83 Education andCommunication campaign, 71 Don’t LeaveIttotheLastMinute divisional offices, 13 Divisional MaterialsManager, 8 diversity, staff, 110–113 disadvantaged voters,74 2012–2020, 90,111 Disability InclusionStrategy disability direct enrolment andupdate,28 partnership with,40,66–67,78 Department ofHumanServices, 95 Australia, legalactionconcerning, Democratic LaborPartyof federal election2013,38–39 federal election2013,39,40 Australian ElectoralCommission 55 Griffith by federal election2013,53–54 performance highlights,68 80–81 key performanceresults, election 2014,44–45 Western AustralianSenate lists, 41 and useofelectronic certified Griffith by case studyon,48–49 voters with,74 staff with,112 reporting, 111 election 2014,45 Western AustralianSenate Griffith by - - - election 2014,43 election 2014,43 election 2014,53, election management,37–49 Electoral Commissioner Regulations 1940,17 Electoral andReferendum election workforce, 106–107 50–67 election supportservices,50–62, Programme, 174–175 Capacity Development Election ReadyOperational Election Preparation Plan,90 1.2), 18–19,36–67 Support Services(programme Election Managementand federal election2013,38–42 election 2014,53,55 Western AustralianSenate 2013–14 review by, 2–5 resignation of,2 Acting, 15–16 health andsafety see alsostaff; workplace 108–109 training andsupportfor, security clearancesfor, 44 recruitment strategies,109 decision, 98 Fair Work Commission 48–49 Divisional MaterialsManagers, 113 collective determination,107, Register ofPoliticalParties see alsoelectionfunding; ballots, 55–56 workplace electionsand 58–59 governments, state, territoryandlocal 59–62 international, 50, 56–57 fee‑for‑service elections,15, 58–59, 181–190 electoral roll extracts,31–32, 50 performance highlights,37, 63–65 key performanceresults, 47, election 2014,44–49 Western AustralianSenate 40, 66–67,78 service deliverypartnerships, Griffith by

Annual Report 2013 - election, 42–43 –14 electronic certifiedlists,40–41 (programme 1.1),18,25–35 Electoral RollManagement electoral roll electoral redistributions, 32 Electoral IntegrityUnit,26 electoral fraud,3,91 191–195 electoral enrolments, 15,27, electoral divisions,13–14 New Zealand,58 Electoral CouncilofAustraliaand enterprise riskregister, 90–91 enterprise agreement ballots,56 2014, 92,113–114 Enterprise Agreement 2011– Programme, 196 Enrolment QualityAssurance enrolments enrolment, seeelectoral energy usage,office, 117 employees seestaff email address, ii eligibility, voter, 26 federal election2013,41 performance highlights,25 key performanceresults, 33 see alsoelectoralenrolments 181–190 extracts, 31–32,58–59, continuous updateof,28–29 completeness of,27 measures, 26,34–35 accuracy, qualityandsecurity youth, 29–30,71–72,195 26 quality assuranceprogramme, processing of,26,34–35 online, 29 new citizens,29–30 direct, 28 deadlines for, 34–35 campaigns for, 71–72 eligibility checks,26 accuracy, identityand election 2014,46 Western AustralianSenate use inremote regions, 66–67 44 Griffith by - election 2014,41, female staff, 105,199–204 feedback totheAEC,99 56–57 fee‑for‑service elections,15,50, federal election2013 Federal Courtcases,98 Fair Work Commission,98 Fair Work Act2009,17 Organisations) Act2009,17 Fair Work (Registered Facebook, 71,73,77 F scrutiny,external 86,92–99 outcomes, 180 expenses andresources for expenses, 127 exempt contracts,122 87 Executive ManagementGroup, Executive LeadershipTeam, 87 ethical standards, 91–92 52 eReturns, equity, 129 117–118 environmental performance, recount Western AustralianSenate see alsoballotpapers; voting servicesfor, 38 41 voter turnout, vote types,39 vote counting,40 40–41 use ofelectronic certifiedlists, types ofvotescast,38–39 rate,41 turnout timeline, 6,39 website, 40 results, updatedonAEC polling places,38 performance highlights,37 nominations, 38–39 management of,37–42 informal voting,41 enrolments before, 28,34–35 announcement of,37,38 Griffith by grants programmes, 120 graduate programme, 110 for, 32,189 agencies, electoralroll extracts departmentsand government 86–99 andaccountability,governance glossary, 209–210 Get Voting programme, 68,69 199–204 gender ofstaff, 105,106, G 50, 53 Funding andDisclosure branch, functions, 12 99 freedom ofinformation,17,94, Fraud Control Plan,90,91,92 Fraud Control Committee,89 Fostering Innovationproject, 110 flexibility, workplace,114 financial statements,124–173 financial performance,123 Accountability Act1997,17 Financial Managementand 52–53 financial disclosure 50, returns, performance highlights,86 compliance review, 53 voting servicesfor, 42 41, 44 use ofelectronic certifiedlists, types ofvotescast,42–43 timeline, 7,43 website, 43 results, updatedonAEC performance highlights,37 nominations, 42 Taskforce activitiesfor, 8–9 Keelty Implementation enrolments before, 28 case studyon,20–21 security, 43–44 ballot paperhandlingand - election 2014,42–43 Appendixes andreferences Indigenous Australians,111 income, 127,144–145,146 identity, voter, 26 I 42, 44 candidate nominations,38–39, House ofRepresentatives care facilities,votingin,76 hospitals, nursinghomesand homeless voters,74 90 Health andSafetyActionPlan, health andsafety health andsafetyseeworkplace H internal governance, 87–92 governance, internal Audit Plan,90,92 Internal 99 Information PublicationScheme, technology, 118–119 information andcommunications informal voting influenza vaccinations,115 56–57, 98 industrial elections,15,50, in, 60 Indonesia, electoralassistance 114 individual flexibilityarrangements, 24(1), 113 individual determinations,section Officer, 113 Indigenous Voter Information Programme, 74,77,78 Indigenous ElectoralParticipation enhancements to,35 71–72, 74–75,77 information campaignson, federal election2013,41 98 litigation concerning, for, 66–67,74 voting assistanceandsupport voter enrolment activities,77 staff, 112,113 services for, 77–79 polling officials, 113 activities, 77–78 media andcommunication for, 77 in - language electionmaterials

Index

213 214 locations ofstaff, 105,199–204 58–59 elections, local government litigation, 95–99 polling in,66–67 Lingiari electoraldivision,mobile liabilities, 128,159 legislative framework,17 legislation programme, 92–93 legal servicesexpenditure, 99 Blueprint, staff, 108 andDevelopment Learning development, staff seetrainingand learning leadership, 15–16 L recommendations, 2,42 Keelty inquiry, report and Keelty ImplementationTaskforce K judicial scrutiny, 95–98 Electoral Matters,93 Joint StandingCommitteeon staff job vacanciesseevacancies, J Committee, 88 Investment andStrategies investigations, 117 interpreter services,29,75 engagement international Killesteyn, Ed,2 timeline ofkeyevents,6–7 key eventstimeline,7 case studyon,8–9,20–21 programmes, 62 partnerships and 58–62 electoral assistance,50, Australian ElectoralCommission number ofstaff, 105,199–204 notifiable incidents,117 for, 29,75 non nominations 30 new citizens,enrolment of,29, Nepal, electoralassistancein,61 National Tally Room,100–101 15–16 national programme managers, Management Forum,87 National Programme national office, 13 Parliament, 79,82–83 National IndigenousYouth Centre National ElectoralEducation National DisabilityStrategy, 111 National BusinessPlan,90 N mobile polling,38 services, 93 ministerial andparliamentary roll extractservices,32,181–186 members ofparliament,electoral disclosure services,53 McLeod review offundingand market research, 198 management committees,87–89 male staff, 199–204 tool,70 Making aNationlearning M multiple voting,3,41 Multicultural Plan,111 Mulholland legalaction,95 5,118–119 modernisation, federal election2013,38–39 118 participation inACTSmart, services, 69 federal election2013,39–40 election 2014,44–45,66–67 Western AustralianSenate Griffith by election 2014,44 Western AustralianSenate Griffith by -

English speakers,services Annual Report 2013 - - election 2014,43 election 2014,42 –14 overview, 12–19 overseas voters,31,38,44 electoralassistance international overseas electionssee outlook, 5 outcome, 18 77 Our Vote, OurFuture campaign, 15–16 organisational structure, 13, 20–21, 42,43,46,48–49,92 operational reforms, 3,8–9, online services,119 online resources, 70,73,78 93, 94 Ombudsman, Commonwealth, election, 71–72 Official guidetothe2013federal offices Information Commissioner, 94 Office oftheAustralian O partnerships andcollaboration participation rates,26–27,30 services ministerial andparliamentary parliamentary services,93see parliamentary scrutiny, 92–93 assistance in,61 Papua NewGuinea,electoral assistance in,62 Pacific Islands,electoral Administrators network,60,62 and NewZealandElectoral Pacific Islands,Australia P 38, 76 postal voteapplicationform, lodgment, 52 financial disclosure returns electoral enrolment, 29,76 state andterritory, 13 national, 13 locations, 13 118–119 environmental performance, divisional, 13 accessibility, 76 Services, 40,78 Department ofHuman 68–83 and educationprogrammes, 15, public awareness, information 56–57 protected actionballots,15,50, Property Plan,90 promotions, 71–74 programmes, 18–19 procurement, 118,120 32, 190 electoral roll extractservicesfor, private sectororganisations, privacy, 17,94 principles, 12 pre postal voters,37 polling places,38,42,44 political parties,52–53 police records checks,staff, 107 permanent staff, 105–106 performance report, 24–83 performance pay, 114 performance management,114 Party RegistrationGuide,50 publications, 75–76 Act1999,17 Public Service public scrutiny, 99 - federal election2013,70–73 federal election2013,38–40 remote, 66–67 locator service,76 accessibility of,76 Parties see alsoRegisterofPolitical 32, 187–188 electoral roll extractservices, election funding,50,52–55 Griffith by Indigenous engagement,78 youth enrolment, 29 election 2014,74 Western AustralianSenate new citizens,29 Indigenous Australians,77–78 Griffith by election 2014,45 Western AustralianSenate online application,38,76 poll voting - - election 2014,73 election 2014,43 see earlyvoting role, 12 Rogers, Tom, 2–5 Rock Enrol, 71 risk management,90–92 review of2013–14,2–5 revenue, 127,146 retention ofstaff, 106,109 resource management,104–118 services for, 32,190 researchers, electoralroll extract Representation Act1983,17 reporting lines,16 reporting framework,89–90,92 report onperformance,24–83 remuneration remote regions, 66–67,78 rehabilitation management,115 50–51 Register ofPoliticalParties, reforms seeoperationalreforms Implementation Taskforce Reform Team seeKeelty model, 91 REFLECT decision 37 referendum, localgovernment, Provisions) Act1984,17 Referendum (Machinery redistributions, electoral,32 recycling, 117,118 recruitment, 109 Senate recount recount seeWesternAustralian 111 Reconciliation ActionPlan,90, R staff, 112,114 159–160 senior executives,113–114, auditors, 162 deregistrations, 51 registrations and party office holders,51,95 name changeapplications,51 decisions review, 51 - making Appendixes andreferences 90 Strategic RiskManagementPlan, Strategic Plan,89,105 states andterritories State oftheServicesurvey, 110 state andterritoryoffices, 13 staff, 105–116 59 South Australianstateelection, social media,73 and ReportingStrategy, 111 Social InclusionMeasurement social inclusion,75–76 senior management,15–16 113–114, 159–160 senior executiveremuneration, services for, 32,181–186 Senators, electoralroll extract 38–39, 42,44 Senate candidatenominations, Security Plan,90 section 24(1)determinations,113 school elections,69 69, 70 school educationprogrammes, salary ranges,staff, 112,114 S for, 31,58–59 electoral roll extractservices electoral assistanceto,197 workplace healthandsafety see alsoelectionworkforce; turnover, 106,109 temporary, 106–107 surveys, 110 remuneration, 112,114 recruitment, 109 permanent, 105–106 number, 105,199–204 locations, 105,199–204 Indigenous, 112,113 gender, 105,106,199–204 diversity, 110–113 diverse, 106,112 culturally andlinguistically 199–204 classifications, 107,112, character assessments,107 casual, 106 age profile, 105,107

Index

215 216 vote counting,38 TallyVirtual Room,40,73,101 vehicle fleet,117 values, 12 vaccinations, 115 vacancies, staff, 108,109 V Twitter, 73 74–75 translation services,29,72, 108, 174–175 training anddevelopment,staff, elections, 59 Torres StraitRegionalAuthority in, 61 Timor 6–7 timeline ofkeyevents2013–14, tenders, 120 temporary staff, 106–107 44, 76 telephone votingservices,38, telephone number, ii advice, 40 telephone informationand 69–70 teacher educationprogrammes, Tasmanian stateelection,7,59 TallyRoom; Virtual Room tally room seeNationalTally T 118 Sustainable procurementguide, surveys, staff, 110 study programmes, 62 Student Edge,71 structure structure seeorganisational federal election2013,40 online modules,108 Blueprint, 108 andDevelopment Learning interpreter services,75 Australian ElectoralCommission election 2014,46 Western AustralianSenate Griffith by non - Leste, electoralassistance - English speakers,29 - election 2014,43 website, 73,76,ii waste management,117,118 W voters 74–75 voter informationofficers, 67,68, voting services voting informationofficers, 68 votes 76 polling placelocatorservice, 50, 70,76,78,91 information availableon,41, Indigenous, 74,77 incarcerated, 31 homeless, 74 eligibility, 26 38, 44 election servicesandfacilities, disadvantaged, 74 with disability, 74,76 75, 76 deaf andhearingimpaired, diverse, 74–75 culturally andlinguistically 40, 44,75–76 blind andvisionimpaired, 38, federal election2013,38 accessible pollingstations,76 election 2014,45 Western AustralianSenate 42–43 Griffith by federal election2013,41 young, 29–30,195 rates,41 turnout with specialneeds,31,76 silent, 31 in remote areas, 66–67 postal, 37,38–40,43,76 overseas, 31,38,44 74 non services; mobilepolling see alsoelectoralsupport election 2014,44 Western AustralianSenate about, 72 public informationandadvice Griffith by

Annual Report 2013 - English - - election 2014, election 2014,42 - speaking, 29–30, –14 workstation assessments,115 114–117 workplace healthandsafety, 50, 55–57 workplace electionsandballots, Workplace DiversityPlan,90 workplace diversity, 110–113 workforce seestaff and premium, 116 workers’ compensationclaims decision,98 Williams recount, 42,96–98 Western AustralianSenate election 2014,96–98 Western AustralianSenate YouTube, 76 youth enrolment, 29–30,71–72 Your Vote Mattersapp,71 campaign, 71–72,74 Your Vote is aValuable Thing 69–70 Your Vote Counts workshop, yes/no ballots,56 year ahead,5 Y federal election2013,115 statistics, 57 see alsofederalelection2013 timeline ofkeyevents,6–7 54–55 compensation payments, voting servicesfor, 44 vote counting,46 41, 46 use ofelectronic certifiedlists, types ofvotescast,45 timeline, 6–7,45 website, 46 results, updatedonAEC performance highlights,37 nominations for, 44 Taskforce activitiesfor, 8–9 Keelty Implementation enrolments before, 28 case studyon,48–49 security, 46 ballot paperhandlingand Indigenous, 77