Minutes of the Ordinary Board Meeting Held on 16.09.2014 at 1600 Hours in the Office of the Cantonment Board, Golibar Maidan, Pune

MINUTES OF THE ORDINARY BOARD MEETING HELD ON 16.09.2014 AT 1600 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE

MEMBERS PRESENT

Brig. C V Ajay, VSM - President Shri. Sanjeev Kumar, Member-Secretary Nominated Member - Vacant

At the outset, Brig. C V Ajay VSM, took oath of office as President Pune Cantonment Board, as required under Section 17 of The Cantonments Act, 2006.

01. CIRCULAR AGENDA – CONTRACT FOR COLLECTION OF PAY & PARKING FEE AND PROVISION OF SPECIFIED SERVICES IN PUNE CANTONMENT

To note the Circular Agenda dated 10.09.2014 approving to grant extension to the existing contractor Shri. Sayyed Afsar Ibrahim for collection of Pay & Parking fee and provision of specified services in Pune Cantonment for a period of one month or till finalization of the tender, whichever is earlier w.e.f. 13.09.2014.

Connected papers are placed on the table.

RESOLUTION NO. 1 ; Considered and noted.

02. TENDER FOR COLLECTION OF PAY & PARKING FEE AND PROVISION OF SPECIFIED SERVICES IN PUNE CANTONMENT FOR THE PERIOD 2014-15

To consider the technical bids submitted by the tenderers and report of Chartered Accountant and Cantonment Board Legal Advisor on the technical bids received for collection of Pay & Parking fee and provision of specified services in Pune Cantonment for the year 2014-15.

The public notice inviting tenders was published in two local newspapers i.e. Times of India & Maharashtra Times dated 09.08.2014. The tenders were invited in two parts i.e. technical bid & financial bid. The following two tenderers participated in the tender :-

i. Ghai Constructions ii. Shri Sayyed Afsar Ibrahim

The technical bids & financial bids were submitted by the aforesaid tenderers on 27.08.2014. The technical bids were opened on the same day in the presence of the tenderers & the Sectional Heads of the Board. The Technical Bids has been scrutinized by Shri. Vinod Toshniwal, Chartered Accountant and Cantonment Board Legal Advisor.

Note : The said tenders has been invited for the third time.

The Report of Chartered Accountant and Cantonment Board Legal Advisor is placed on the table. The Board may consider the reports of Chartered Accountant & Cantonment Board Legal Advisor and further decide regarding opening of the financial bid of the eligible tenderer in the technical bid.

Connected papers are placed on the table.

RESOLUTION NO. 2 : Considered. Report of the Chartered Accountant was read by the CEO, which is hereunder – i. Ghai Constructions (Proprietor Jaspalsingh H Ghai) - Even though all the documents required in technical bid have been submitted by the applicant, which fulfills the tender condition in Technical bid except the following facts- In past the tender participant’s contract for VET has been terminated by the Pune Cantonment Board in Financial Year 2007-08 on account of illegal collection of VET and overcharging and also the Security Deposit was also forefeited. Further there has been a court case with Ghai Constructions with the Civil Judge Senior Division, Pune vide Civil Suit No. 1070/2007. Further the documents in the office file shows that later on we have obtained the letter of confirmation about the withdrawal of case against the Board and thereafter the Security Deposit was refunded. Hence the Board may in its own power may take the decision about allowing or not in the technical bid. ii. Sayyed Afsar Ibrahim – All the conditions as per the tender documents has been fulfilled.

Further the Board considered the report submitted by the Cantonment Board Legal Advisors- Adv. S N Khurpe & Adv. G V Dange. The Cantonment Board Legal Advisors opined as under –

The Board has invited tenders for collection of Pay & Park within Pune Cantonment for the year 2014-15. The tenders are invited in two parts i.e. technical bids and financial bids. The technical bid was opened on 27.08.2014 at 1230 hours. The technical bid in respect of M/s. Ghai Constructions Engineers & Contractors was received, amongst others by the Board along with other tenderers.

Ghai Constructions Engineers & Contractors - It appears from the record that M/s. Ghai Constructions Engineers & Contractors was the contractor for toll collection, appointed by Maharashtra State Road Development Corporation Limited (MSRDC) in certain parts of the State of Maharashtra. The record also shows that MSRDC has also received 3 several complaints in the year 2000, 2001 and 2003 against said M/s. Ghai Constructions Engineers & Contractors. These complaints are with respect to violation of rules, regulations and terms & conditions of contract at Shivana Toll booth centre. The MSRDC vide its letter dated 04.02.2000 and 10.01.2001 had written with respect to complaints received and directed the said M/s. Ghai Constructions Engineers & Contractors to refrain from charging excess amount for the trucks and buses with immediate effect. The letter dated 04.02.2010 appears to be the warning given by MSRDC to said M/s. Ghai Constructions Engineers & Contractors. The record also discloses that the MSRDC had written letter to said M/s. Ghai Constructions Engineers & Contractors with respect to collection of toll at Sawangi on Pune-Jalgaon Road for violation of tender conditions. In this letter MSRDC has warned M/s. Ghai Constructions Engineers & Contractors against overcharging the commuters especially the trucks / commercial vehicles, not issuing monthly / daily return passes amongst the other complaints. It also appears from the said letter that the said M/s. Ghai Constructions Engineers & Contractors has not deposited the agreed amount for charging excess tolls as required by the MSRDC. Further vide letter dated 10.09.2003 MSRDC has warned M/s Ghai Constructions Engineers & Contractors about the violations made by them. The officers of MSRDC had given surprised visits and found that Ghai Constructions has been overcharging the toll, their staff misbehaving with general public etc. M/s. Ghai Constructions Engineers & Contractors was appointed as contractor for collection of Vehicle Entry Tax for the year 2007-08, by Pune Cantonment Board. The letter dated 24.07.2007 of the Pune Cantonment Board to M/s. Ghai Constructions Engineers & Contractors, is the termination notice given to said M/s. Ghai Constructions Engineers & Contractors on the ground of illegal overcharging inspite of warning. The record also discloses that the Board vide Resolution No.104 dated 04.12.2008, considered that said M/s. Ghai Constructions Engineers & Contractors was asked to withdraw the pending Civil Suit No.1070/2007 and submit the certified copy to the office of the Board so as to release his Security Deposit. However, in view of the said civil suit not being withdrawn, the said resolution was rejected. However, the record also shows that subsequently the said Security Deposit was returned to said M/s. Ghai Constructions Engineers & Contractors vide entry No. No.Acctt/38 dated11.06.2010, after said suit was withdrawn by M/s. Ghai Constructions Engineers & Contractors on 03.11.2009, without any further Board resolution.

The record also discloses that the Central Public Information Officer, Revenue Department of the Board has given a letter on 08.12.2008 to Shri. Jaspalsing Ghai of M/s. Ghai Constructions that ‘as per the record of the Board, M/s. Ghai Constructions Engineers & Contractors are not blacklisted till that date’.

Engineers & Contractors cannot be said to be of a clean character / record and awarding contract to such tenderer may be detrimental to the public interest. In Plantation Corporation Ltd. V/s P. L. Agro Technologies Ltd 1995(2) Ker LJ, their Lordships have held that ‘Public Authority has right to enter into a contract with anyone if that is found to be necessary to serve the best interest of it. Public interest should be the guiding principle.’ (emphasis supplied). Under these circumstances, M/s Ghai Constructions Engineers & Contractors may not be considered to be eligible for the Pay & Park collection contract. Prima-facie, if the complaint would have been lodged against M/s. Ghai Constructions Engineers & Contractors, the concerned party could have been considered to be guilty of an offence under relevant provisions of the Indian Penal Code. Hence, it may not be advisable to consider M/s Ghai Constructions Engineers & Contractors as an eligible tenderer for Pay & Park contract.

Shri. Jaspalpalsingh H Ghai of M/s. Ghai Constructions Engineers & Contractors informed the President Cantonment Board that he wants to submit some documents before the Board. He was allowed. He submitted one letter dated 14.10.2008 written to him by the then CEO and one letter obtained under the Provisions of RTI Act, 2005. The letters were perused by the Board and it was found that these two letters are part of documents, which were already considered by CBLAs.

After detailed deliberations on the opinion of Chartered Accountant and Cantonment Board Legal Advisors, the President Cantonment Board discussed the issue with CA & CBLA, who were present during the deliberation, regarding consideration of technical bid of M/s. Ghai Constructions Engineers and Contractors. They opined that considering the facts and records, the technical bid of M/s. Ghai Constructions Engineers and Contractors is required to be rejected summarily.

The Board considered the written and oral advice of CBLA and CA and is of the opinion that the firm has violated the terms and conditions of the contract earlier and his contract was terminated due to default of the agencies for not fulfilling obligations under the contract by the Competent Authority. Further one of the reasons for termination was on the collection of additional / extra amount by the contractor than the amount fixed by the Authority for which the contractor was agreed to. Therefore harassment of public was one of the major considerations for termination of contract by the Competent Authority.

In view of all the facts and the advice of Legal Advisors and Chartered Accountant, the Board decided to summarily reject the technical bid of M/s. Ghai Constructions Engineers and Contractors.

Further the Board noted that since the tender is being called for the third time, the financial bid of Sayyed Afsar Ibrahim may be opened. It is informed by the CEO that all the tenderers were advised to be present today at 4.00 p.m. The Board decided to call Sayyed Afsar Ibrahim or his representative but nobody was present. Resolved that financial bid of Sayyed Afsar Ibrahim may be opened. The financial bid was opened before the Board and the rate quoted by the tenderer was Rs. 90,00,000/- for collection of Pay-n-Parking fee for the year 2014-15. The Board noted that the rate quoted is much on the lower side in comparison to the previous year accepted rate. Resolved that the tender for collection of pay-n- 5

parking fee for the year 2014-15 may be recalled by publishing tender notice and till finalization of new contract present arrangement of collection of pay-n-parking fee will continue.

03. TENDER FOR COLLECTION OF VEHICLE ENTRY TAX IN PUNE CANTONMENT FOR THE PERIOD 2014-15

To consider the technical bids submitted by the tenderers and report of Chartered Accountant and Cantonment Board Legal Advisor on the technical bids received for collection of Vehicle Entry Tax in Pune Cantonment for the year 2014-15.

i. Ghai Constructions ii. Shri Swami Samarth Engineers iii. Sahakar Global Limited iv. Borole Buildcon Pvt. Ltd. v. Sangamner Loni Infrastructure Pvt. Ltd. vi. Shri Krishna Khandsari Sugar Mills

The technical bids & financial bids were submitted by the aforesaid six tenderers on 27.08.2014. The technical bids were opened on the same day in the presence of the tenderers & the Sectional Heads of the Board. The Technical Bids has been scrutinized by Shri. Vinod Toshniwal, Chartered Accountant and Cantonment Board Legal Advisor.

The Report of Chartered Accountant and Cantonment Board Legal Advisor is placed on the table. The Board may consider the reports of the Chartered Accountant and Cantonment Board Legal Advisor and further decide regarding opening of the financial bid of the eligible tenderer in the technical bid.

Connected papers are placed on the table.

RESOLUTION NO. 3 : Considered. Report of the Chartered Accountant was read by the CEO, which is hereunder – Total six Contractors have participated in the tender for collection of Vehicle Entry Tax in Pune Cantonment.

1) Ghai Constructions Engineers & Contractors (Proprietor Jaspalsingh H Ghai) - Even though all the documents required in technical bid have been submitted by the applicant, which fulfills the tender conditions in technical bid, except the following facts - In past the contract of M/s. Ghai Constructions for collection of VET has been terminated by the Pune Cantonment in Financial Year 2007/08, on account of illegal collection of VET and overcharging and also the security deposit was forfeited. Further there was a court case with Ghai Construction with the Civil Judge Senior Division Pune, vide Civil Suit No. 1070/2007, 6

Further the documents in the office file shows that later on after obtaining letter of confirmation about the withdrawal of case against the PCB, security deposit was refunded. Further documents available in the office files shows that 3 complaints of overcharging and violation of rules against the applicant with Maharashtra State Road Development Corpn. Ltd. - Hence the board may in its own power can take the decision about allowing or not in the technical bid.

2) Shri Swami Samarth Engineers - All the Conditions to the Tender Documents are fulfilled.

3) Sahakar Global Ltd. - All the Conditions to the Tender Documents are fulfilled, except ITR for A.Y. 2013-14. & Annual Audited Accounts for F.Y. 2012-13, relevant to A.Y. 2013-14 not submitted. Subject to production of the above documents, the participant can be recommended.

4) Borole Buildcon Pvt Ltd . - Not Recommended as :- a) No EMD submitted b) No affidavit for non conviction submitted c) No signatures of Directors of the company on annual report 2013-14 d) No attestation of documents.

5) Sangamner Loni Infrastructure Pvt Ltd -Not Recommended as: a) No EMD submitted b) No affidavit for non conviction submitted;

6) Shrikrishna Khandsari Sugar Mills - PAN copy is not submitted. - Subject to above all other conditions to the tender document for technical bid have been fulfilled by the tender participant. - However it is worth to note here the following facts, available on record - - There is a complaint received from Mr. Mohan Balayya Yadav, Shiv Sena Leader Pune cantonment, Ward No. 4., allegating against the tender participant Shrikrishna Khandsari Sugar Mills, about criminal cases pending against the partners of the applicant, in Umarga Court, and also action taken against the applicant by the Cantonment Board Aurangabad for overcharging, extortion, fine amount collected and not deposited with the Cantonment Fund Account. - On verification it is observed that the partners as per partnership deed of the applicant and documents of cases in Umerga Court, the names of persons do not match. - However there are charges made against the said contractor, by Jt. Director DE, and also recommendations made by Deputy Director, PDDE office, for taking actions against the contractor for Violation of terms of contract, Lodging a complaint with anti corruption agency for illegal collection of fine and not depositing the same with the Cantonment Board Aurangabad and termination of contract and forfeiture of security deposit, in consultation with legal advisor. 7

- The contractor has given a letter to this office stating that no action has been taken against the contractor, Shrikrishna Khandsari by the Aurangabad Cantonment Board. - An independent enquiry has been made by this office, about the further course of action taken against the said contractor, from the office of Cantonment Board Aurangabad, and pending the written confirmation, the said officials have confirmed over phone about the following actions has been taken after receipt of report from the office of PDDE, Pune. a) The contract of VET has been terminated by the Board & b) Security deposit has been forfeited.

Even though the documents submitted by the contractor in technical bid fulfills the conditions technically, however Board may in its own power can take the decision, considering about allowing or not in the technical bid, considering the given facts of the case.

Further the Board considered the report submitted by the Cantonment Board Legal Advisors - Adv. S N Khurpe & Adv. G V Dange. The Cantonment Board Legal Advisors opined as under –

The Board has invited tenders for collection of Vehicle Entry Tax within Pune Cantonment for the year 2014-15. The tenders are invited in two parts i.e. technical bids and financial bids. The technical bid was opened on 27.08.2014 at 1230 hours. The technical bids in respect of M/s. Ghai Constructions Engineers & Contractors and Shrikrishna Khandsari Sugar Mills were received, amongst others by the Board along with other tenderers. The Board office has received complaints against these two tenderers. One Shri.Mohan Balayya Yadav vide letter dated 28-08-2014 has given complaint against Shrikrishna Khandsari Sugar Mills. Further opined as under -

Ghai Constructions Engineers & Contractors :

It appears from the record that M/s. Ghai Constructions Engineers & Contractors was the contractor for toll collection, appointed by Maharashtra State Road Development Corporation Limited (MSRDC) in certain parts of the State of Maharashtra. The record also shows that MSRDC has also received several complaints in the year 2000, 2001 and 2003 against said M/s. Ghai Constructions Engineers & Contractors. These complaints are with respect to violation of rules, regulations and terms & conditions of contract at Shivana Toll booth centre. The MSRDC vide its letter dated 04.02. 2000.and 10.01.2001 had written with respect to complaints received and directed the said M/s. Ghai Constructions to refrain from charging excess amount for the trucks and buses with immediate effect.

The letter dated 04.02.2010 appears to be the warning given by MSRDC to said M/s. Ghai Constructions Engineers & Contractors. The record also discloses that the MSRDC had written letter to said M/s. Ghai Constructions Engineers & Contractors with respect to collection of toll at Sawangi on Pune-Jalgaon Road for violation of tender conditions. In this letter MSRDC has warned M/s. Ghai Constructions Engineers & Contractors against overcharging the commuters especially the trucks / commercial vehicles, not issuing monthly / daily return passes amongst 8 the other complaints. It also appears from the said letter that the said M/s. Ghai Constructions has not deposited the agreed amount for charging excess tolls as required by the MSRDC. Further vide letter dated 10.09.2003 MSRDC has warned M/s Ghai Constructions about the violations made by them. The officers of MSRDC had given surprised visits and found that Ghai Constructions has been overcharging the toll, their staff misbehaving with general public etc.

M/s. Ghai Constructions was appointed as contractor for collection of Vehicle Entry Tax for the year 2007-08, by Pune Cantonment Board. The letter dated 24.07.2007 of the Pune Cantonment Board to M/s. Ghai Constructions Engineers & Contractors, is the termination notice given to said M/s. Ghai Constructions on the ground of illegal overcharging inspite of warning. The record also discloses that the Board vide Resolution No.104 dated 04.12.2008, considered that said M/s. Ghai Constructions was asked to withdraw the pending Civil Suit No.1070/2007 and submit the certified copy to the office of the Board so as to release his Security Deposit. However, in view of the said civil suit not being withdrawn, the said resolution was rejected. However, the record also shows that subsequently the said Security Deposit was returned to said M/s. Ghai Constructions vide Letter No. Acctt/38 dated11.06.2010, after said suit was withdrawn by M/s. Ghai Constructions on 03.11.2009 without any further Board resolution.

Now considering all the record, it can be prima facie seen that though M/s. Ghai Constructions Engineers & Contractors are not blacklisted by Pune Cantonment Board, it is habitual in overcharging, extorting, illegally collecting excess money from the commuters over a period of time. Prima facie these acts are of criminal nature and there is repetitive termination of contracts on the ground of overcharging, extortion, etc. Under such circumstances, M/s. Ghai Constructions cannot be said to be of a clean character / record and awarding contract to such tenderer may be detrimental to the public interest. In Plantation Corporation Ltd. V/s P. L. Agro Technologies Ltd 1995(2) Ker LJ, their Lordships have held that ‘Public Authority has right to enter into a contract with anyone if that is found to be necessary to serve the best interest of it. Public interest should be the guiding principle.’ (emphasis supplied). Under these circumstances, M/s Ghai Constructions may not be considered to be eligible for the VET collection contract. Prima-facie, if the complaint would have been lodged against M/s. Ghai Constructions, the concerned party could have been considered to be guilty of an offence under relevant provisions of the Indian Penal Code. Hence, it may not be advisable to consider M/s Ghai Constructions as an eligible tenderer for VET contract.

Shrikrishna Khandsari Sugar Mills, Taloda :

On perusal of documents submitted by the complainants, it is revealed that Aurangabad Cantonment Board had engaged M/s. Shrikrishna Khandsari Sugar Mills, for collection of Vehicle Entry Tax. In view of 9 several complaints to the office of the Principal Director, Defence Estate Southern Command (PDDE (SC)), the PDDE (SC) had appointed Joint Director Defence Estate to enquire into the malpractice in collection of VET within Aurangabad Cantonment. The Joint Director, Defence Estates, personally visited various ‘nakas’ set up by Aurangabad Cantonment for collection of Vehicle Entry Tax along with the CEO and has filed report with the office of PDDE (SC). The record discloses that the said report along with the recommendations / directions of the then Deputy Director has been filed by one Mr. Mohan Balayya Yadav, along with his letter dated 28/08/2014. It also appears that said Mr. Mohan Balayya Yadav has objected to the eligibility of M/s. Shrikrishna Khandsari Sugar Mills. The directions / recommendations of the then Deputy Director vide letter dated 23.03.2010 addressed to the then President, Cantonment Board, Aurangabad requires (a) an action against the contractor for violation of terms of contract, (b) lodging a complaint with anti-corruption agency for illegal collection of fine and not depositing the same with the cantonment Board, Aurangabad and (c) termination of contract and forfeiture of security deposit / earnest money in consultation with the cantonment legal advisor. Pune Cantonment Board has no knowledge as to whether any such recommended action was taken by Aurangabad Board or not; except to the fact that the contract of M/s. Shrikrishna Khandsari Sugar Mills, Taloda has been terminated with effect from 10.04.2010 midnight. M/s. Shrikrishna Khandsari Sugar Mills has not submitted the latest extract from the office of Registrar of Firms in order to disclose the names of present partners of the firm. Further there is a prosecution / criminal case pending against Rajesh Kisanlal Agarwal, Vinod Gowardhandas Agarwal, Satyanarayan Balkishan Agarwal etc., in the Court of Judicial Magistrate First Class, Omarga under Sections 386, 420, 467, 468, 471 and 120-B of the Indian Penal Code. All these offences are related to fraud, cheating and misfeasance. The chargesheet filed by the state against these persons in the aforesaid court is under Sections 386, 420, 120-B, 323, 504, 506 and 34 of the Indian Penal Code. The said case is pending in the court of JMFC, Omarga.

In view of the above facts about violating public interest by overcharging, misbehaviour with public etc. They have failed to fulfill the obligations in some of their previous contracts with other Cantonment Boards/Government organisations/Local Bodies. The then Joint Director, Defence Estates, Southern Command, Pune personally visited check posts at Aurangabad Cantonment Board and found that the contract was openly resorting to extortion at rates more than 10 times of prescribed amount.

Considering these circumstances, and the fact that said M/s. Shrikrishna Khandsari Sugar Mills, Taloda appears to have suppressed material and relevant facts with respect to the latest extract of the record maintained by the Registrar of Firm with respect to registration and the partners of the partnership firm, the said tenderer appears to be prima-facie not eligible for participation in the tender process. Besides this, engaging the tenderer who is involved in suppression of material facts may be against the public interest. Hence, it may not be advisable to consider such tender as an eligible tenderer for VET contract.

After detailed deliberations on the opinion of Chartered Accountant and Cantonment Board Legal Advisors, President Cantonment Board discussed the issue with CA & CBLA, who were present during the deliberations regarding consideration of technical bids of M/s. Ghai Constructions Engineers & Contractors and Shrikrishna Khandsari Sugar Mills. They opined that considering the facts and records, the technical bids of M/s. Ghai Constructions Engineers & Contractors and Shrikrishna Khandsari Sugar Mills is required to be rejected summarily.

The Board considered the written and oral advice of CBLA and CA in respect of both the tenderers M/s. Ghai Constructions Engineers & Contractors and Shrikrishna Khandsari Sugar Mills. The Board is of the opinion that M/s. Ghai Constructions Engineers & Contractors have violated the terms and conditions of the contract earlier and their contract was terminated due to default of the agencies for not fulfilling obligations under the contract by the Competent Authority and in respect of Shrikrishna Khandsari Sugar Mills have suppressed the facts and also violated the terms and conditions of the contract earlier and their contract was terminated by Aurangabad Cantonment. Further one of the reasons for termination of their contracts was on the collection of additional / extra amount by the contractors than the amount fixed by the concerned Authority for which the contractor was agreed to. Therefore harassment of public was one of the major considerations for termination of contract of M/s. Ghai Constructions Engineers & Contractors and Shrikrishna Khandsari Sugar Mills by the Competent Authority.

In view of all the facts and the advice of Legal Advisors and Chartered Accountant, the Board decided to summarily reject the technical bids of M/s. Ghai Constructions Engineers and Contractors and Shrikrishna Khandsari Sugar Mills.

The Board noted that Sahakar Global Ltd. has submitted the required documents as desired by the Chartered Accountant. The documents were examined by the Chartered Accountant and found in order.

Further the Board resolved to approve the technical bids of Shri Swami Samarth Engineers and Sahakar Global Ltd and decided to open their financial bid. The representatives of Shri. Swami Samarth Engineers and Sahakar Global Ltd. were called by the Board and they remained present in the Board room. The financial bids in respect of collection of Vehicle Entry Tax for the year 2014-15 were opened in the presence of both the tenderers. The rates quoted by both the tenderers are as under :- i. Shri. Swami Samarth Engineers Rs. 10,12,00,000/- ii. Sahakar Global Ltd. Rs. 9,09,00,000/-

Member-Secretary informed that last year’s approved tender amount was Rs. 8,30,50,786/- of Sholapur Constructions & Fabrication Pvt. Ltd.

Resolved to approve the highest bid quoted by Shri Swami Samarth Engineers @ Rs. 10,12,00,000/- in respect of collection of Vehicle Entry Tax for the year 2014-15.

04. ORDERS PASSED BY THE APPELLATE AUTHORITY IN RESPECT OF APPEALS FILED UNDER SECTION 340 OF THE CANTONMENTS ACT, 2006 : BUNGALOW NO. 5 STAVELY ROAD: PUNE CANTT.

a. To note letter bearing No. 300957/Appeal/598/DOSA SORAB /Q(L)) dated 14.08.2014 received from HQ, SC wherein the order of the Appellate Authority has been forwarded in case of the Appeal filed by Rewachand Bhojwani Foundation (through its Managing Trustee – Dr. L R Bhojwani) in respect of unauthorised construction carried out in the property bearing Bungalow No. 5 Stavely Road for which notice under Section 248 of the Cantonments Act, 2006 was issued on 19.04.2011. The hearing was conducted on 17.07.2014. The appeal has been dismissed vide order of the Appellate Authority dated 09.08.2014.

b. To note letter bearing No. 300957/Appeal/598/DOSA SORAB /Q(L)) dated 14.08.2014 received from HQ, SC wherein the order of the Appellate Authority has been forwarded in case of the Appeal filed by Rewachand Bhojwani Foundation (through its Managing Trustee – Dr. L R Bhojwani) in respect of unauthorised construction carried out in the property bearing Bungalow No. 5 Stavely Road for which notice under Section 248 of the Cantonments Act, 2006 was issued on 05.06.2012. The hearing was conducted on 17.07.2014. The appeal has been dismissed vide order of the Appellate Authority dated 09.08.2014.

Connected papers are placed on the table.

RESOLUTION NO. 04 : Considered. Noted the orders of the Appellate Authority. Resolved to issue notices under Section 320 of the Cantonments Act, 2006 for demolition of the unauthorised constructions.

05. OBSERVATIONS ON CBR NO. 6 DATED 05.08.2014 : NOC FOR CIVIL WORKS

Reference CBR No. 6 dated 05.08.2014.

To consider letter bearing No. 2050/BP/Pune/2014/DE dated 03.09.2014 received from the Office of the Directorate, Defence Estates, Southern Command Pune wherein it has been informed that an agreement be entered with the State PWD Department for the work in which NOC has been granted by the Board. Further it has been informed that amongst the various clauses, a clause / condition may be included for demolition / dismantling of the shed without liability for any compensation from this Board as and when the Board propose to bring up its own complex at the said site. Further it has been informed by the Directorate that the persons using the Dhobighat may also be taken into confidence about the said clause to be included in the agreement.

Connected papers are placed on the table.

RESOLUTION NO. 5 : Considered. Board noted the contents of the letter received from the Directorate. Matter discussed. Resolved that in works where NOC is being granted by the Board for carrying out works through MLA Funds, an agreement be executed with the concerned authorities 12

before commencement of the work. Further resolved that amongst the various clauses, a clause be incorporated specifying that the Board reserves the right to demolish / dismantle the works carried out through such funds without any liability for compensation from the Board as and when Board propose to carry out any development work through Cantonment Fund.

06. NOC FOR ELECTRICAL WORK : PUNE CANTT.

To consider letter dated 22.07.2014 & 01.08.2014 received from the Dy. Engineer, PWD (Electrical), Sub Division No. 1, Pune requesting this office to issue NOC for carrying out Electrical works at the following locations under the MLA fund for the year 2014-15 :-

Sr. Name of the work GLR Sy. No. Remarks No. alongwith Classification of land 1 Installation of CCTV 390/2501 - cameras at Lane No. 1,2 Class C Land & 3 of Fashion Street Market 2 Installation of high mast 390/3023 lights near Class C Land Khanyamaruti Temple, Pulgate, Camp, Pune.

Connected papers alongwith office report is placed on the table.

RESOLUTION NO. 6 : Considered. Matter discussed. Resolved that initially a letter may be forwarded to the Collectorate for confirming whether the NOC for works to be carried out through MLA funds can be given during the period of Code of Conduct for Election as the Code of Conduct is in force for Assembly Elections of Maharashtra State. On receipt of reply from the Collectorate, the matter will be referred to the Board for further decision in the matter.

07. REWIRING & ELECTRIFICATION OF CANTONMENT COURT AT 35 MG ROAD

To consider letter dated 11.04.2014 from Judicial Magistrate (First Class), Cantonment Court for rewiring & electrification of Cantonment Court as the existing wiring is in dilapidated condition and there are chances of electrocution & fire. The Hon’ble Court has requested that they are tenant of Cantonment Property situated at 35 MG Road. The approximate expenditure towards the same would be Rs. 2.00 lakhs.

Connected papers are placed on the table.

RESOLUTION NO. 7 : Considered. Resolved to carry out the rewiring and electrification work of Cantonment Court at 35 MG Road through the existing contractor approved for rewiring and electrification work of Cantonment Fund Buildings.

08. PROVISION OF CCTV CAMERAS TO CANTONMENT SCHOOLS

To consider the question of provision of CCTV cameras for all Cantonment Schools as a security measure and as per guidelines of Police Department. This Board is having Nine Schools within the Cantonment limits and more than 4500 children are studying in these Schools.

Connected papers are placed on the table.

RESOLUTION NO. 8 : Considered. Matter discussed. CEO brought to the notice of the Board that it is essential to install atleast two CCTV Camera at the main gate of the School and a CCTV monitoring and controlling system may be provided in the Principal’s cabin. Further he stated that the system being provided may have capacity to include atleast 16 cameras. President appreciated the effort initiated by the CEO. Resolved that Engineering Branch may prepare a detailed estimate considering one School and the estimate may be placed before the Board for approval.

09. OBSERVATIONS ON CBR NO. 58 & 59 DATED 25.06.2014 & CBR NO. 28 DATED 05.08.2014 – ALLOTMENT OF DISUSED PORTION OF PREMISES OF SWAMI VIVEKANAND PRIMARY SCHOOL & GROUND FLOOR OF VEER SAWARKAR SCHOOL : PUNE CANTONMENT

To consider letter bearing No. 2050/BP/Pune/2014/DE dated 04.09.2014 received from the Office of the Directorate, Defence Estates, Southern Command Pune.

Note : The Board vide CBR No. 58 dated 25.06.2014 have resolved to allot a hall, one room and toilet in the premises of Swami Vivekanand Primary School to Poona Womens Council for a period of five years for running a School for mentally challenged students and day care centre and free clinic on licence fee of Rs. 10,000/- per annum. Similarly the Board vide CBR No. 59 dated 25.06.2014 have resolved to allot the ground floor of Veer Sawarkar School to Poona Womens Council to run a pre-primary School for a period of five years on licence fee of Rs. 7,500/- per month. The Board have resolved in both the cases to prepare the MOU to be executed with the Poona Women’s Council. The Board further vide CBR No. 28 dated 05.08.2014 have approved additional clauses to be included in the draft Memorandum of Understanding to be executed towards the said allotment.

The Directorate vide above referred letter dated 04.09.2014 has stated that under what rule the Board is authorized to draw an MOU with a Private Organization and to check Cantonments Act, 2006 and Cantonment Property Rules i.e. whether the premises can be given on licence or on lease. Further it has been intimated that whether arrangements has been made to shift the Ravindranath Tagore English Medium School from the existing premises, if the work of proposed sewage treatment plant starts. And also to amend the CBR’s accordingly.

It is informed that no MOU has been signed by this office with Poona Women’s Council with regard to allotment of disused portion of Swami Vivekanand Primary School. It is still with CBLA. Further it is informed 14

that only Board has resolved to allot the ground floor of Veer Sawarkar School but no action has been initiated by this office in this regard.

Further it is informed that the Board vide CBR No. 2 dated 14.06.2013 has resolved to relocate the Ravindranath Tagore English Medium school from the old structures and a new school complex may be planned to facilitate the running of Ravindranath Tagore English Medium School. Further decided that Engineering Department to put up estimates and proposal for construction of new School.

RESOLUTION NO. 9 : Considered. Board noted the contents of the letter received from the Directorate. Resolved that the matter may be referred to the Legal Section alongwith the relevant documents and CBLA may put up a consolidated report in light of the observations raised by the Directorate in the ensuing Board Meeting.

10. REQUEST FOR TEMPORARY APPOINTMENT ON CONTRACT BASIS FROM SHRI. VINAYAK R PANSE (RETD.) IN PUNE CANTONMENT

To consider letter dated 28.08.2014 received from Shri. Vinayak R Panse, Retired Chief Accountant from Kirkee Cantonment Board requesting to engage him on contractual basis in this Board on fixed remuneration as may be decided by the Board.

Connected papers are placed on the table.

Note : Earlier retired employees have been engaged by the office.

RESOLUTION NO. 10 : Considered. Matter discussed. The Cantonment Board Legal Advisor and other Sectional Heads opined that Shri. Vinayak R Panse is a hard worker. Resolved that Shri. Vinayak R Panse (Retd.) may be engaged purely on contractual basis for a period of one year w.e.f. 01.10.2014 on monthly consolidated remuneration of Rs. 12,000/-.

With the permission of the Chair the following Supplementary items has been taken :-

11. TENDER FOR DISPLAYING ADVERTISEMENT HOARDINGS IN PUNE CANTONMENT FOR THE PERIOD 2014 – 2016

To consider the financial bids of the technically qualified tenderer for displaying advertisement hoardings in Pune Cantonment for the period 2014-2016.

The tenders were invited through public notice in local newspapers i.e. Times of India & Maharashtra Times dated 21.08.2014. The tenders were received in two parts i.e. Technical Bids and Financial Bids on 12.09.2014. Both the bids were received on 12.09.2014 at 1200 hours in the presence of the tenderers and staff. The technical bids were opened on the same day i.e. 12.09.2014 at 1230 hours and the same were scrutinized by the Chartered Accountant Shri. Vinod Toshniwal. The details as per the report submitted by the Chartered Accountant are as under :-

Technically Qualified 15

i. Rajdeep Publicity Pvt. Ltd. ii. Real Value Advertisers iii. Supra Publicity Pvt. Ltd. iv. Marquis Advertising & Marketing

Technically Qualified (subject to submission of Character Certificate)

v. Raviraj Sign Board vi. Advani Advertising vii. Aim Advertising viii. Satej Advertising

Technically Disqualified

i. Isha Publicity ii. Smart Site Outdoor Publicity iii. Hallmark Outdoor Advertising

The financial bids of the above technically qualified tenderers were opened on 16.09.2014 at 1230 hours in the presence of tenderers and staff. The detailed comparative statement of the financial bids received are as under :-

Site Location Rajdeep Real Supra Marquis Raviraj Advani Aim advt Satej No. Publicity Value Publicity Advt Sign Advt Advt Boards

1 At the junction 252000 751200 720079 625179 Not Not 622221 622222 of Poolgate quoted quoted outside B. No.1, Napier Road, facing Mhumbadevi Chowk 2 At Mumbadevi 288000 751200 500479 551200 Not Not 522222 572221 chowk opposite quoted quoted petrol pump outside B. No1, Stavely Road, Adjacent to the Road traffic from Poolgate towards from Hadapsar 3 At Mumbadevi 320000 551200 Not 875300 801786 Not Not Not chowk facing quoted quoted quoted quoted traffic from Wanowrie and moving towards Bishop School 4 Opposite 320000 1011200 630079 1089300 805786 Not Not Not Chhota Dargah quoted quoted quoted on Sholapur Road, at Mhumbadevi Chowk facing traffic from Bishop School and moving 16

towards, Wanowarie.

5 At entrance of 432000 Not 1000879 621300 285786 Not Not Not Dhobi Ghat on quoted quoted quoted quoted Shanker sheth Road facing traffic from Swargate. (One above another) 6 Behind 144000 Not Not 190300 Not Not Not Not Cantonment quoted quoted quoted quoted quoted quoted Dhobi Ghat Quarters on Shankarsheth Road facing traffic from Golibar Maidan 7 On open land 144000 Not Not 137300 51786 Not Not Not of Dhobi Ghat quoted quoted quoted quoted quoted near STD Booth facing traffic from Golibar Maidan 8 Outside B.No. 234000 651200 Not 231300 Not 657757 522221 522222 8 Parvati Villa quoted quoted Road, at the jn of roads from Kondhwa and Salisbury Park facing traffic from Salisbury Park. 9 Outside B.No. 160000 301120 630079 455100 505786 Not 422222 422221 10, Castellino quoted Rd. alongside the road leading to MG Road facing traffic from Golibar Maidan Chowk. 10 Outside B. 160000 411200 720079 403300 500786 Not Not Not No.8, quoted quoted quoted Castellino Road, along - side the road leading to MG Road facing traffic from Golibar Maidan chowk 11 Outside B. 180000 300200 Not 451300 205786 Not 482221 482222 No.4, quoted quoted Castellino Road, alongside the road leading to M. G. Road facing traffic from Golibar Maidan Chowk 17

12 At the junction 162000 Not quoted Not quoted 250300 200786 Not Not quoted Not quoted of M. G. Road quoted and Jan Mohd. Street Corner, facing traffic from Castellino Road 13 PCB office 98000 451200 Not quoted 156300 64786 Not Not quoted Not quoted compound wall quoted at corner space of ground facing traffic from Seven loves to Golibar Maidan Chowk. 14 On Moledina 260000 Not quoted 300879 315300 379786 Not Not quoted Not quoted Road opposite quoted Westside, outside 1-A Moledina Road , facing traffic from Nehru Memorial Hall Chowk 15 Outside Dastur 252000 1211200 720079 1130300 Not Not quoted 1222222 1222221 High school on quoted Lt. Col. Tarapore Road, towards Blue Nile Chowk. 16 Road on vacant 306000 311200 850579 1110300 100786 1152999 Not quoted Not quoted side space near Circuit House facing traffic from RSI Club i.e. adjacent to PWD compound. 17 Outside Poona 540000 611200 1350079 1321300 1300786 Not quoted Not quoted Not quoted Club compound on lt. col Tarapore Road near Blue Nile chowk facing Bundgarden Chowk, one above another 18 On Lt. Col 260000 651200 750679 621300 Not Not quoted 522221 522222 Tarapore Road, quoted near Blue Nile Chowk facing ‘ Shoppers Stop’ 19 Outside Circuit 540000 Not 720079 912300 1300786 1510000 Not quoted Not quoted House facing quoted traffic from Koregaon Park 20 Outside Circuit 540000 Not 720079 912300 1300786 1510000 Not quoted Not quoted House facing quoted traffic from Koregaon Park towards Anderson Rd. 18

21 Outside PWD 198000 Not 630079 Not 570000 234234 Not quoted Not quoted Bldg. quoted quoted compound near Circuit House chowk facing RSI club 22 Outside 192000 Not Not quoted Not 261786 Not quoted Not quoted Not quoted compound wall quoted quoted of J.J. Garden on D. M. Road 23 Opposite Char 42000 Not Not quoted Not 15786 Not quoted Not quoted Not quoted Bawadi Police quoted quoted Chowkey near St. Vincent Corner facing traffic from Jan. Mohd Street 24 Opposite 64000 Not Not quoted Not 20786 Not quoted Not quoted Not quoted Chattrapati quoted quoted Shivaji Market outside compound of St Zavier Church facing Traffic from Sachapir Street 25 On G. T. Road 270000 Not Not quoted 310300 Not Not Not Not quoted diagonally quoted quoted quoted quoted opposite 1000 Oaks Restaurant facing traffic from Khane Maruti Chowk. 26 On G. T. Road 288000 Not 575179 521300 Not Not Not Not quoted opposite 1000 quoted quoted quoted quoted oaks Restaurant road leading to Bishops School 27 On G. T. Road 306000 Not Not 831300 Not Not Not Not opposite quoted quoted quoted quoted quoted quoted Thakker House, at the corner 28 On G. T. Road 320000 351200 810079 901300 Not Not 1022222 1022221 opposite quoted quoted Thakker House

29 Opposite J. 252000 1351200 900079 951300 Not Not 1282221 1282222 William on G. quoted quoted T. Road

30 On G. T. Road 270000 Not 630079 831300 800786 Not Not Not of Indira quoted quoted quoted quoted Gandhi Chowk, near Police Quarter 31 Opposite 36000 Not Not Not 25000 Not Not Not quoted Cantonment quoted quoted quoted quoted quoted Police Chowkey on Dr. Coyaji Road 19

32 Outside 400000 1201200 1000879 821300 775786 Not Not Not quoted Compound wall quoted quoted of Rani Laxmibai Garden, Opposite old PCB Office. 33 General 154000 Not Not 351300 84786 Not 422222 422221 Thimayya Road quoted quoted quoted inside Rani Laxmibai Garden by the side of Chetana Appt. 34 General 252000 Not Not 363300 Not Not Not Not quoted Thimayya Road quoted quoted quoted quoted quoted opposite to Majestic Furniture near H. No. 2401 Indus Bank Connected papers are placed on the table.

RESOLUTION NO. 11 : Considered. The Board noted the comparative statement as shown on the agenda side. Further the Board compared the present tender rates with the previous year accepted rates. Matter discussed. After detailed deliberations and comparison, resolved as under:-

Site Location Size Bid Bid Name of the No. Approved Approved highest for 2012- for 2014- approved 14 16 Bidder for the year 2014-16 1 At the junction of 20’ x 20’ 4,52,222/ - 7,51,200/ - Real Value Poolgate outside B. No.1, Advertisers Napier Road, facing Mhumbadevi Chowk 2 At Mumbadevi chowk 20’ x 20’ 3,91,500/ - 7,51,200/ - Real Value opposite petrol pump Advertisers outside B. No1, Stavely Road, Adjacent to the Road traffic from Poolgate towards from Hadapsar 3 At Mumbadevi chowk 40’ x 20’ 7,75,786/ - 8,75,300/ - Marquis facing traffic from Advertisement Wanowrie and moving towards Bishop School

4 Opposite Chhota Dargah 40’ x 20’ 9,00,786/ - 10,89,300/ - Marquis on Sholapur Road, at Advertisement Mhumbadevi Chowk facing traffic from Bishop School and moving towards, Wanowarie. 20

5 At entrance of Dhobi 40’ x 20’ 7,84,786/ - 10,00,879/ - Supra Publicity Ghat on Shankersheth each each site Road facing traffic from Swargate.(One above another) 8 Outside B. No. 8 Parvati 20’ x 20’ 4,54,545/ - 6,57,757/ - Advani Villa Road, at the Advertising junction of roads from Kondhwa and Salisbury Park facing traffic from Salisbury Park. 9 Outside B. No. 10, 20’ x 20’ 2,75,786/ - 6,30,079/ - Supra Publicity Castellino Road alongside the road leading to M. G. Road facing traffic from Golibar Maidan Chowk. 10 Outside B. No.8, 20’ x 20’ 2,95,786/ - 7,20,079/ - Supra Publicity Castellino Road, along - side the road leading to MG Road facing traffic from Golibar Maidan chowk 11 Outside B. No.4, 25’ x 20’ 3,50,786/ - 4,82,222/ - Satej Castellino Road, Advertising alongside the road leading to M. G. Road facing traffic from Golibar Maidan Chowk 13 PCB office compound 40’ x 20’ 1,14,786/ - 4,51,200/ - Real Value wall at corner space of Advertiser ground facing traffic from Seven loves to Golibar Maidan Chowk. 15 Outside Dastur High 30’ x 20’ 10,21,222/ - 12,22,222/ - Aim Advertising school on Lt. Col. Tarapore Road, towards Blue Nile Chowk. 16 Road on vacant side 40’ x 20’ 9,50,786/ - 11,52,999/ - Advani space near Circuit Advertising House facing traffic from RSI Club i.e. adjacent to PWD compound. 17 Outside Poona Club 30’ x 20’ 12,00,786/- 13,50,079/- Supra Publicity compound on lt. col (Two) Tarapore Road near Blue Nile chowk facing Bundgarden Chowk, one above another 18 On Lt. Col Tarapore 20’ x 20’ 7,22,222/ - 7,50,679/ - Supra Publicity Road, near Blue Nile Chowk facing ‘ Stoppers Stop’ 21

19 Outside Circuit House 40’ x 20’ 12,60,000/ - 15,10,000/ - Advani facing traffic from Advertising Koregaon Park 20 Outside Circuit House 40’ x 20’ 12,60,000/ - 15,10,000/ - Advani facing traffic from Advertising Koregaon Park towards Anderson Road 21 Outside PWD Bldg. 20’ x 10’ 3,70,786/ - 6,30,079/ - Supra Publicity compound near Circuit House chowk facing RSI club 29 Opposite J. William on 20’ x 20’ 12,72,222/ - 13,51 ,2 00 /- Real Value G. T. Road Advertiser 30 On G. T. Road of Indira 30’ x 20’ 7,75,786/ - 8,31,300/ - Marquis Gandhi Chowk, near Advertising Police Quarter 32 Outside Compound wall 10’ x 60’ 11,03.786/ - 12,01,200/ - Real Value of Rani Laxmibai Advertiser Garden, Opposite old PCB Office. 33 General Thimayya Road 20’ x 20’ 2,50,786/ - 4,22,222/ - Aim Advertising inside Rani Laxmibai Garden by the side of Chetana Appt.

Further resolved that the following sites where the rates quoted are less than the previous year rates, the tenders may be recalled by publishing short tender notice.

Site Location Size Bid Bid quoted Decision of No. Approved for 2014- the Board for 2012- 16 14 6 Behind Cantonment Dhobi 20’ x 20’ 5,56,786/- 1,90,300/- Retender Ghat Quarters on Shankarsheth Road facing traffic from Golibar Maidan 7 On open land of Dhobi Ghat 20’ x 20’ 2,25,786/- 1,44,000/- Retender near STD Booth facing traffic from Golibar Maidan. 12 At the junction of M. G. 20’ x 20’ 3,73,786/- 2,50,300/- Retender Road and Jan Mohd. Street Corner, facing traffic from Castellino Road 14 On Moledina Road opposite 20’ x 10’ 6,79,786/- 3,79,786/- Retender Westside, outside 1-A Moledina Road , facing traffic from Nehru Memorial Hall Chowk 22

22 Outside compound wall of 20’ x 10’ 3,31,786/- 2,61,786/- Retender J.J. Garden on D. M. Road

23 Opposite Char Bawadi 20’ x 10’ 70,786/- 42,000/- Retender Police Chowky near St. Vincent Corner facing traffic from Jan. Mohd Street 24 Opposite Chattrapati Shivaji 30’ x 15’ 1,26,786/- 64,000/- Retender Market outside compound of St Zavier Church facing Traffic from Sachapir Street 25 On G. T. Road diagonally 15’ x 20’ 9,53,786/- 3,10,300/- Retender opposite 1000 Oaks Restaurant facing traffic from Khane Maruti Chowk. 26 On G. T. Road opposite 20’ x 25’ 5,99,999/- 5,75,179/- Retender 1000 oaks Restaurant road leading to Bishops School 27 On G. T. Road opposite 40’ x 20’ 15,02,727/- 8,31,300/- Retender Thakker House, at the corner 28 On G. T. Road opposite 20’ x 20’ 11,66,222/- 10,22,222/- Retender Thakker House

31 Opposite Cantonment Police 20’ x 10’ 1,50,786/- 36,000/- Retender Chowkey on Dr. Coyaji Road 34 General Thimayya Road 20’ x 20’ 7,11,650/- 3,63,300/- Retender opposite to Majestic Furniture near H. No. 2401 Indus Bank

12. TENDER FOR DISPLAYING ADVERTISEMENT BOARDS ON STREET LIGHT POLES IN PUNE CANTONMENT LIMITS FOR THE PERIOD 2014-2016

Reference CBR No. 16 dated 30.05.2014.

To consider the technical bids of the tenderers for displaying advertisement boards on street light poles in Pune Cantonment for the period 2014-2016.

The tenders were invited through public notice in local newspapers i.e. Times of India & Maharashtra Times dated 21.08.2014. Only two tenders were received in two parts i.e. Technical Bids and Financial Bids on 12.09.2014 viz. Rajdeep Publicity Pvt. Ltd. & Real Value Advertisers. Both the bids were received on 12.09.2014 at 1200 hours in the presence of the tenderers and staff. The technical bids of both the tenderers were opened on the same day i.e. 12.09.2014 at 1230 hours and the same were scrutinized by the Chartered Accountant Shri. Vinod Toshniwal.

As per the report of Shri. Vinod Toshniwal, Rajdeep Publicity Pvt. Ltd. has been technically qualified and Real Value Advertisers has not been technically qualified.

The Board may consider the reports of the Chartered Accountant and further decide regarding opening of the financial bid of the eligible tenderer in the technical bid.

Note : The Board vide above referred resolution had resolved to recall the tenders for certain sites by publishing short tender notice. The rates for the said sites is being called for sixth time.

Connected papers are placed on the table.

RESOLUTION NO. 12 : Considered. Board noted the report of the Chartered Accountant prepared on the basis of technical bids received. Further the Board noted that out of two tenders one i.e. Real Value Advertisers has not been technically qualified and only one tenderer has been technically qualified. Further Board noted that as per the Revenue Department the tender is being called for sixth time. Matter discussed. Advice of the Chartered Accountant was taken in this regard and resolved that the single tender may be opened. The single tender of Rajdeep Publicity was opened before the Board. The rates quoted by Rajdeep Publicity was compared with rates quoted for fourth and fifth time. The Board noted that the rates quoted for displaying advertisement boards on street light poles by Rajdeep Publicity was much on the lower side. Matter discussed. Resolved to recall the tender by publishing short tender notice.

13. REMOVAL OF TREES.

To consider the question of removal of trees for the purpose of repairing, channelization & desilting of Nalla stream passing between the property bearing No. 2414, East street, Pune & House No. 95-A, Mahatma Gandhi road, Pune.

Connected papers are placed on the table.

Note : The Engineering Department has undertaken repairing, channelization, desilting & concrete slab preparation on a Nalla stream passing in between the two properties viz. 2414, East street, Pune & House No. 95-A, Mahatma Gandhi road, Pune. The under mentioned trees are becoming an obstruction for undertaking necessary works. Although all the trees are not necessarily be removed, but as per scope of work it may require to remove trees. The Subabul, Parijatak, Umber, Rubber, Drum stick, one Jamun tree are exactly on the Nalla stream will essentially be required to be removed. The other trees are on the side strip may be able to be retained according to the situation.

The details of trees are as under :-

Sr. Place Kind of trees No. of trees No 1 H.No. 2414, East street, Pune Jamun tree 02 Drum stick 01 24

2 H.No. 95-A, M.G.Road, Pune Umber tree 01 Neem tree 01 Parijatak tree 01 Subabul tree 01 Coconut tree 01 Jamun tree 01 Badam tree 01 Total tree 10 Nos.

RESOLUTION NO. 13 : Considered. Garden Oversear explained by showing photographs of each tree that they are causing obstructions for the purpose of repairing, channelization & desilting of Nalla stream passing between the property bearing No. 2414 East Street and House No. 95-A Mahatma Gandhi Road. Further CEE also explained that since these trees are creating obstructions necessary works is not being carried out. Matter discussed. Resolved that only essential trees may be removed in phased manner as per most essential requirement for carrying out the Engineering works. Trees standing on the flanks will not be removed, they can be pruned. Only those trees which are coming on the bed of the drain will be removed. Further resolved that Garden Department may plant five saplings in lieu of each tree, which are being removed.

14. IMPROVEMENT OF CANTONMENTS : SWACHH BHARAT

To consider HQSC letter bearing No. 10040/Cantt/Q(L) dated 03.09.2014 wherein HQ Southern Command has asked to initiate a mission to tackle sanitation and waste management as per the facts mentioned in Swachh Bharat Scheme launched by Government of India.

Connected papers are placed on the table.

RESOLUTION NO. 14 : Considered. Matter discussed at length. CEO brought to the notice of the Board DO letter bearing No. 1/DG DE/2012/128 dated 06.09.2014 received from Director General, Defence Estates, New Delhi. The Board appreciated the directions given in the DO letter, which will help in making the Cantonment clean and a better place to live. Matter discussed. After detailed deliberations resolved as under :-

- Extra toilets be provided in Schools - Cleaning of toilets in residential area - Proper maintenance of public toilets in Civil Area - Organizing Swachata Saptah, Swachta Diwas and Swachta Abhiyan

Further the Board also directed the Health Department & Engineering Department to work on toe and work in co-ordination, which will maintain the Cantonment to be clean, green and hygienic. Further resolved that CEO is authorized to take necessary action and incur necessary expenditure.

15. TENDER FOR MAINTENANCE OF GARDENS, LANDSCAPES SITES AND AVENUE PLANTATION IN PUNE CANTONMENT BOARD

Reference CBR No. 15 dated 30.05.2014.

To consider the question of issuing work order to the following lowest tenders zone wise for further tender period w.e.f. 01.10.2014 to 31.03.2015 –

Zone Estimated cost Lowest tender Name of firm (Rs. per month rate (Rs. per basis) month basis) A 1,34,630/- 1,17,999/- M/s. Nisarga Landscapes Services B 84,471/- 71,800/- M/s. Prerna Nursery C 1,72,339/- 1,49,999/- M/s. Nisarga Landscapes Services D 1,05,628/- 91,000/- M/s. Reliance Enterprises.

Note : The Board vide above referred resolution had resolved to approve the lowest tenders and further resolved that the work order for the aforesaid tenders may be issued initially only for three months. Thereafter their performance may be scrutinized and matter be referred to Board for further necessary decision.

Accordingly the work orders were issued only for three months which is expiring on 30.09.2014. During the period of three months all the successful contractors performance were found satisfactory.

Connected papers are placed on the table.

RESOLUTION NO. 15 : Considered. The Board noted the report submitted by the Garden Department. Matter discussed. Resolved to issue work orders to all the successful contractors zone wise as shown on the agenda side for a further period w.e.f. 01.10.2014 to 31.03.2015.

16. ENGAGEMENT OF EX-SERVICEMEN ON DGR RATES

Reference CBR No. 16 dated 12.03.2013.

To consider the question of engaging the following ex-service men on DGR rate for Nuisance Prevention Squad for a period of six months w.e.f. 06.10.2014.

1 Shri. P K Loute Ex-Skup MAH 16/016453 2 Shri. Vasant Sulakhe Ex-Skup MAH 16/028052 3 Shri. Balkar Singh Ex-Havaldar BEG / 28629 4 Shri. A P Surveshe Ex-Havaldar MAH 16/26441 5 Shri. A R Gaikwad Ex-Havaldar MAH 16/20011 6 Shri. Bhimsen Sahu Ex-Havaldar MAH 16/6421031 7 Shri. B K Tadsare Ex-Havaldar MAH 18/003068 8 Shri. Yashwant Gadge Ex-Havaldar 10120331 9 Shri. J W Pawar Ex-Havaldar MAH 16/031139 10 Shri. Ramalingam Ex-Havaldar 6420815 26

Note : The Board vide above referred resolution has resolved that CEO is authorized to engage ex-servicemen directly on DGR rates. The above mentioned ex-servicemen are engaged to DGR rates for formation of Nuisance Prevention Squad. Their services are renewed after a period of five months. As the period of five month is expiring on 30.09.2014, their services may be continued w.e.f. 3rd October, 2014 after giving a break in service of two days.

RESOLUTION NO. 16 : Considered. Resolved to engage the following ex- servicemen on DGR rates for a period of six months w.e.f. 03.10.2014. In future CEO is authorized to decide the requirement as per report of CHS and CRS. CEO is further authorized to terminate the contractual service of any below mentioned employees after evaluation their performance and utility.

Sd/- Sd/- MEMBER-SECRETARY PRESIDENT PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD (SANJEEV KUMAR) (BRIG. C V AJAY, VSM) Dated : 16.09.2014 Dated : 16.09.2014