October 26, 2017
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REQUEST FOR PROPOSALS Towing Services for DRPA and PATCO October 26, 2017 Questions Due Thursday, November 9, 2017 at 2:00 PM EST Proposals Due Thursday, November 30, 2017 at 2:00 PM EST Delaware River Port Authority One Port Center 2 Riverside Drive P.O. Box 1949 Camden, NJ 08101 Attention: Siata Freeman Sheriff Phone: (856) 968-2086 Fax: (856) 968-2113 [email protected] REQUEST FOR PROPOSALS TOWING SERVICES DISCLAIMER The contents and information provided in this Request for Proposals (hereinafter, “RFP”) are meant to provide general information to interested parties. The firm(s) chosen by the Delaware River Port Authority (hereinafter, “DRPA”) will be required to execute a contract (hereinafter, “the Agreement”) with the DRPA that will govern the rights, duties and obligations between the DRPA and the chosen firm(s). ACCORDINGLY, THE TERMS SET FORTH WITHIN THIS RFP DO NOT CONSTITUTE A CONTRACT BETWEEN THE DRPA AND SUCCESSFUL PROPOSER(S) (HEREINAFTER, “TOWING CONTRACTOR(S)”). MOREOVER, THE DRPA ACCEPTS NO RESPONSIBILITY FOR ANY OMISSIONS OR DELETIONS RELATING TO THIS RFP. SOLICITATION LETTER This RFP is being issued by the DRPA to invite qualified firms (hereinafter, “Proposers”) to submit proposals (hereinafter, “Proposals”) to provide towing services (hereinafter, “Towing Services” or “Services”) for the DRPA and its wholly-owned subsidiary, the Port Authority Transit Corporation (hereinafter, “PATCO”). STATEMENT OF RIGHTS FOR THE DRPA 1. To select and enter into an Agreement with a Proposer whose Proposal best satisfies the interests of the DRPA and PATCO. 2. To determine, in the DRPA’s sole discretion, which Proposers are responsive and deemed qualified. The DRPA may reject non-responsive Proposals without evaluation, but also has the right to, in its sole discretion, waive minor non-compliance. 3. To issue amendments to this RFP. 4. To conduct investigations with respect to the qualifications of each Proposer. 5. To negotiate with Proposers for amendments or other modifications to their Proposals. 6. To modify dates. 7. All Proposals to this RFP are at the sole expense of the Proposer and with the express understanding that no claim can be made for reimbursement from the DRPA for the expense of preparation or submittal. QUESTIONS Any questions regarding this RFP must be sent electronically to both Siata Freeman Sheriff, Contract Administrator, Contract Administration, at [email protected] and Amy Ash, Manager, Contract Administration, at [email protected]. Please put “Towing Services” in the subject line of your email. The deadline for submission of questions is 2:00 PM EST, Thursday, November 9, 2017. Questions submitted after this date will not be answered. Questions presented by any Proposer and the DRPA’s answers to such questions will be shared with all Proposers who are being considered. 2. DRPA will not be bound by any formal explanation, clarification, or interpretation, whether oral or written and by whomever made, that is not incorporated into an Addendum duly issued by DRPA. THE DRPA WILL NOT HONOR ANY ATTEMPT BY A PROPOSER TO DESIGNATE ITS ENTIRE RESPONSE AS PROPRIETARY AND/OR TO CLAIM COPYRIGHT PROTECTION FOR ITS ENTIRE RESPONSE. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 3. TABLE OF CONTENTS I. INTRODUCTION A. General Overview B. Purpose and Intent C. Term of Engagement II. TIME REQUIREMENTS III. SCOPE OF SERVICES IV. PROPOSAL REQUIREMENTS A. General Information B. Technical Proposal Requirements C. Cost Proposal Requirements D. Submission Requirements V. SELECTION PROCESS A. Evaluation Criteria B. Selection Process C. Approval and Award D. Execution of Agreement VI. STANDARD CONTRACT CLAUSES A. Insurance B. Save and Hold Harmless C. Termination D. Work Product and Modification E. Duty of Confidentiality and Non-Disclosure F. Non-Discrimination Provisions G. Political Payments and/or Contributions H. Sub-Contracting I. Application of Laws and Regulations J. Audit and Inspection of Records K. Independent - Contractor L. Governing Law M. Entire Agreement N. Waiver O. Captions P. Severability Q. No Third Party Beneficiaries R. Notices EXHIBIT A – Addresses EXHIBIT B – Towed Vehicle Report EXHIBIT C – Fee Schedule Quotation Form EXHIBIT D – Request for Removal of Abandon Vehicle EXHIBIT E – Vendor Political Contributions Policy, with Disclosure Form and Certification 4. SECTION I INTRODUCTION A. GENERAL OVERVIEW The Delaware River Port Authority (DRPA) is a bi-state corporate instrumentality of the State of New Jersey and the Commonwealth of Pennsylvania. The DRPA owns and operates four major toll bridge crossings of the Delaware River; the Benjamin Franklin Bridge, Walt Whitman Bridge, Commodore Barry Bridge, and Betsy Ross Bridge., along with administrative and maintenance buildings and adjacent real estate and approach roads. The DRPA also owns or leases the real estate and capital facilities that compromise the PATCO “High Speed Line,” a rapid transit, electronic commuter train line operating between Lindenwold, New Jersey and Philadelphia, Pennsylvania. The PATCO transit system includes an Administrative & Maintenance Facility at Lindenwold and 13 stations along the approximately 14.2 mile route. DRPA owns the nine stations in New Jersey and leases the four Philadelphia stations from the City of Philadelphia. PATCO provides transportation to approximately 34,000 riders a day. PATCO provides parking for over 12,000 cars at seven of the nine New Jersey stations: Lindenwold, Ashland, Woodcrest, Haddonfield, Westmont, Collingswood, and Ferry Ave. When used collectively, DRPA and PATCO will hereinafter be referred to as “the Authority.” Additional information regarding the DRPA and its operations can be obtained by reviewing the annual reports available on the DRPA’s website at www.drpa.org, “About DRPA, Annual Reports.” (Note: Annual Reports for the years 2001 through 2015 have been posted to the DRPA’s website.) B. PURPOSE AND INTENT The DRPA is soliciting Proposals to provide Vehicle Towing Services on an as-needed basis for passenger cars, light trucks (including vans, limousines, and 4-wheel drive vehicles, etc.), heavy duty trucks, truck/tractor combinations, buses and related equipment (hereinafter referred to collectively as “Vehicles”) from the following locations: the Betsy Ross, Benjamin Franklin, Walt Whitman and Commodore Barry Bridges; the parking lot of the DRPA home office at One Port Center in Camden, New Jersey; the parking lot of the PATCO home office at Lindenwold, New Jersey, and the parking lots and driving areas located at seven of PATCO’s New Jersey train stations – the Lindenwold, Ashland, Woodcrest, Haddonfield, Westmont, Collingswood and Ferry Avenue Stations. Vehicles will be towed to either the Towing Contractor’s storage facility or the DRPA Impound Yard located at each bridge facility. Causes for towing and removal include, but are not limited to: Vehicles involved in an accident; disabled, abandoned or stolen Vehicles; Vehicles involved in a criminal incident; and, Vehicles subject to parking or other motor vehicle violations. It shall be at the discretion of the DRPA Police as to where the Vehicles are to be towed and stored by the Towing Contractor. 5. C. TERM OF ENGAGEMENT The initial term of the Agreement shall be for three (3) years, with an option for two (2) one-year extensions at the discretion of DRPA and the concurrence of the Towing Contractor(s). The Towing Contractor understands and agrees that the DRPA reserves the right to terminate or modify the Agreement at any time and for any reason whatsoever, upon giving not less than thirty- (30) days prior written notice to the Towing Contractor. In the event of the DRPA's exercising such right of termination or modification, the DRPA shall be without any liability whatsoever. The Towing Contractor agrees that it shall not be entitled to any damages of any nature whatsoever in the event of such termination or modification. In the event Services are terminated either by contract expiration or by termination by DRPA, the Towing Contractor shall continue Towing Services until alternative Towing Services are completely operational. At no time shall this period of continuing Towing Services by Towing Contractor extend beyond ninety (90) days from termination date. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 6. SECTION II TIME REQUIREMENTS ANTICIPATED SCHEDULE Activity Completion Date RFP Issued October 26, 2017 Questions due November 9, 2017 Answers provided November 16, 2017 Proposals Due* November 30, 2107 Site Visit of Impound Lots if December, 2017 necessary Anticipated Board Approval February, 2018 Estimated Expiration of PA and NJ March, 2018 Governor’s Veto Period Anticipated Commencement Date April 1, 2018 of Services** *FAXED OR E-MAIL PROPOSALS WILL NOT BE ACCEPTED. LATE PROPOSALS WILL NOT BE CONSIDERED. **Following DRPA Issuance of Notice to Proceed. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 7. SECTION III SCOPE OF SERVICES The Scope of Services the Authority requires includes vehicle Towing Services on an as-needed basis from various bridges and parking lots that the Authority owns (see, Section A.1., below for locations) to either the Towing Contractor’s own storage facility or to an Impound Yard at one of the DRPA’s four bridges. Causes for towing and removal shall include, but not be limited to: Vehicles involved in an accident; disabled, abandoned or stolen vehicles; or, vehicles involved in a criminal incident, parking violation, or motor vehicle violations that would require towing. One or more Towing Contractors will be designated for each DRPA bridge. The Towing Contractor(s) selected for the PATCO locations and the DRPA home office parking lot will be from the State of New Jersey. The Towing Services may not be exclusive to one Towing Contractor and multiple contracts may be awarded depending on the type of vehicle to be towed and the Towing Contractor’s capability. The Authority reserves the right to use or seek alternative Towing Services (as determined by the Authority), including using DRPA Bridge Operations and Police Department personnel and equipment to remove Vehicles from bridge or parking lot property.