DNROBF020 Department of Natural Resources Kelleys Island Glacial Grooves Outdoor Exhibits and Signage

Proposals Submission: Proposals for Kelleys Island Glacial Grooves Outdoor Exhibits and Signage must be received by 4:00pm on June 24, 2021. All proposals must be submitted as a single searchable PDF for the Offeror’s technical proposal, and a single searchable PDF for the Offeror’s cost proposal. Submit Proposals via e-mail only to: Patrick Means, Agency Procurement Officer Ohio Department of Natural Resources Office of Budget & Finance [email protected] Emails must be titled with the solicitation number: DNROBF020 Ohio

Proposals must be submitted in a searchable PDF format.

Department of Natural Resources Kelleys Island Glacial Grooves Outdoor Exhibits and Signage Inquiries: All inquiries should be submitted a minimum of five (5) working days prior to the opening date through the Procurement website, www.procure.ohio.gov. Locate the “Quick Links” menu on the right, select “Bid Opportunities Search”; Step 1, enter the “Bid Number; Step 2, click “Search”; Step 3, click the “Document/Bid Number.” The “Submit Inquiry” button is at the bottom right of the Opportunity Detail page. Bidders will not receive a personalized e-mail response to their question, nor will they receive notification when the question is answered. Responses may be viewed by clicking the “View Q & A” button located beneath the “Submit Inquiry” button.

Background Information: Kelleys Island Glacial Grooves Background Information A National Natural Landmark, the Glacial Grooves on the north side of Kelleys Island, Ohio are the largest easily accessible such grooves in the world. Of , the Glacial Grooves Geological Preserve contains marine fossils that are 350 to 400 million years old. They were scoured into the solid limestone bedrock about 18,000 years ago by the great ice sheet which covered part of North America. Over the years, many grooves were uncovered, only to be quarried out. In 1982, a section of quarry land was set aside to preserve one of the last grooves, the visible section of which is 400 feet long, 35 feet wide and up to 10 feet deep. This Ohio History Connection (OHC) site is managed by the Ohio Department of Natural Resources (ODNR) Division of Parks & Watercraft.

Kelleys Island Glacial Grooves Outdoor Exhibits and Signage The goal of this project is to provide an enhanced interactive educational experience to visitors of the Glacial Grooves Geological Preserve. The Preserve is located adjacent to Kelleys Island State Park and the North Shore Alvar State Nature Preserve which includes portions of the original quarry. The site is a very popular destination for both patrons of the nearby campground and visitors to the Island in general. This project, undertaken in partnership with OHC, is being led by ODNR and through this Request for Proposals, ODNR intends to engage a designer and fabricator of various outdoor exhibits and signage at the Geological Preserve.

Both the exhibits and signage are to be coordinated with a concurrent project that will focus on surface water issues, invasive vegetative growth in and around the grooves, improvement of walkways/trails, safety railings, and handicapped accessibility. ODNR has engaged an engineering firm to provide professional design services and construction administration for the sitework project. The designer/fabricator of the outdoor exhibits and signage is being engaged during the design stage of the sitework project to allow for collaboration and coordination between the two initiatives. The installation of the outdoor exhibits and signage will be the responsibility of the designer/fabricator and that work will be coordinated with the sitework design team and contractor.

Address for Project Location 739 Division Street Kelleys Island, OH 43438

Scope of Work The scope of work for this project includes the design, fabrication, and installation of 7 outdoor interactive educational opportunities at the Glacial Grooves Geological Preserve site. These “education stations” should be designed to incorporate information that can be easily understood by a variety of age groups and education levels. This site has unique features and a layered history—geological, glacial, and cultural that should be explored and included in both the information offered and in materials used in the creation of the displays. Offerors are encouraged to propose the use of materials that reflect and enhance the both the natural history of the site and the cultural history of the activities that occurred on the site and the Island.

The project team has identified locations along existing and proposed new pathways and observation platforms. (See attached site plan.) These locations have been prioritized into the base contract scope of 7 education stations. Additional locations and proposed educational content that could be captured as alternates as time and budget allow have been included as well.

Existing interpretive materials already installed at the site are to be repurposed and integrated into the additional content being developed. (See attached photos.) These freestanding signs could be relocated on the site or panels could be removed and reinstalled into new kiosks/signage/monuments, etc.

Potential educational display concepts for the Kelleys Island Glacial Grooves Outdoor Exhibits and Signage See attached table and associated site plan for proposed locations of “education/knowledge stations” around the site.

Special Considerations • The existing site interpretive content currently featured in the site panels is to be integrated into the new content being developed. • ODNR Division of Geological Survey and the Ohio History Connection have copy text and graphics that can incorporated into the displays directly or can be edited or enhanced by the offeror, however the offeror will be expected to work with the team on researching additional information. • This location is unstaffed. Client seeks displays that will be self-explanatory as well as feature interactive and passive components that are not easily damaged or removed from the premises. • This is an outdoor location that is exposed to the typical weather conditions of the western basin. Materials selected for the displays will be exposed to direct sunlight and associated heat, rain, snow, and icy conditions and thoughtful use of materials that will withstand those conditions should be demonstrated. • The timeline for the outdoor exhibits and signage must coordinate with the schedule for the sitework project. The timeline for the Outdoor Exhibits and Signage is listed below: Anticipated Notice to Commence Services July 19, 2021 Design Completion September 27, 2021 Design Review and Approval October 15, 2021 Mobilization Anticipated April 15, 2022 Completion September 1, 2022

• The offeror shall incorporate owner review and approval timeframes in its plans to achieve the above timeline. • Offeror will attend design progress meetings with the site work design team and contractor, as needed. • It is highly suggested that offerors research transportation requirements with local ferry operators prior to submitting.

Offerors will provide the following: • Explain your firm’s understanding of the client’s objectives with this project and the approach you will use to meet those objectives. • Examples of creative, visually interesting, and interactive outdoor educational displays designed and fabricated by your firm (provided via web links or as attached photos). Include how display style meets the requirement for being interactive. Examples of past work, sketches or preliminary ideas that relate to the proposed content and education station locations per the attached content matrix, site layout and supplementary materials regarding the Kelleys Island Glacial Grooves site. • A list of the proposed materials that could be used to create the displays and how those materials could be used to engage multiple age groups and educational levels. • Experience and qualifications that highlight relevant work – specifically any for museums, nature centers, or national/state/local park organizations. Share primary reasons the offeror should be selected for this project. • Plan to achieve milestones included in the timeline for project that includes key dates and activities, such as design process, material purchase, fabrication, assembly, and installation. • Table of organization for design team and project manager’s experience. Also, name of company and staff who will build, and install all displays, if different from the design team. • Offerors shall include a one-year guarantee on workmanship and a one-year warranty on materials. • Offerors shall include a price proposal for the seven (7) education stations included in the base bid. Proposals shall be broken out into cost for design, cost for fabrication, and cost for installation that are then combined into a total cost for the project.

Site Visit Prior to submitting a bid response, offerors are encouraged to visit the Glacial Grooves Geological Preserve, adjacent to Kelleys Island State Park, 739 Division Street, Kelleys Island, OH 43438. The site is open to the public.

Once a contract is awarded, failure of the bidder to make a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Site Plan, Photos, & Illustrations

See the end of this document for photos of the Glacial Grooves formation, the preliminary plans for the sitework project, the proposed list of “education station” concepts, a site plan identifying the proposed location of the education stations, and information from the ODNR Division of Geological Survey regarding the geological history of the site and surrounding regions, information from the Ohio History Connection regarding the cultural history of the site and island, and photos of existing interpretive materials at the site.

Additional Resources:

Kelleys Island State Park | Ohio Department of Natural Resources (ohiodnr.gov) Geology of Ohio | Ohio Department of Natural Resources (ohiodnr.gov) Glacial Grooves Geological Preserve | Ohio History Connection Glacial Grooves Ohio Geology Newsletter Article | Ohio Department of Natural Resources Ohio’s Geology in Core and Outcrop – Columbus Limestone | Ohio Department of Natural Resources Existing Glacial Grooves Signage Existing Site Photos Historical Site Photos

Deliverables • Project design documents shall be completed September 27, 2021. • Design, fabrication and installation of outdoor exhibits and signage, meeting the requirements in the Scope of Work, no later than September 1, 2022.

Design documents will be submitted to: Samantha Cothern, Capital Program Manager ODNR Division of Engineering 2045 Morse Rd. Building E-3 Columbus, Ohio 43229

Budget The estimated budget for the Kelleys Island Glacial Grooves Outdoor Exhibits and Signage is $50,000.00

DAS will apply the Veterans Friendly Business Enterprise preference as required by ORC 9.318 and OAC 123:5-1-16.

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table. DOES NOT MEET WEAK WEAK TO MEETS MEETS TO STRONG 0 POINTS MEETS STRONG 1 POINT 2 POINTS 3 POINTS 4 POINTS 5 POINTS DAS will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

TABLE 3 - TECHNICAL PROPOSAL EVALUATION

Rating (0=Does not Criterion Weight Extended Score Meet to 5=Strong) Offeror Profile 1. Company Profile; history, organization, mission. 20 2. Offeror's proposal describes a methodology for working with ODNR to ensure success to include 15 communication, collaboration, and the transfer of ideas and/or plans. 3. Offeror's proposal demonstrates their capacity to 15 provide deliverables. Offeror Prior Experience 1. Demonstrate history with the design, fabrication and installation of outdoor displays and signage for a 25 State Agency, museum, nature center, and/ or national/state/local park organizations. 2. Provide examples of previous installations created 30 by the Offeror, via web link(s) or photo(s).

TABLE 3 - TECHNICAL PROPOSAL EVALUATION (CON’T)

Scope of Work (Work Plan) 1. Define methodology for working with ODNR, OHC and the sitework engineering firm to successfully achieve design, fabrication, and installation 20 concurrently with sitework project. For example, design charettes, mock-ups, etc. 2. Provide the names, table of organization and experience of project staff who will design, fabricate 15 and install the outdoor exhibits and signage. Include contact information for project team members. 3. Demonstrate design considerations for the proposed 45 locations and content for the site. 4. Demonstrate design considerations for multiple age groups and education levels through universal 25 design principles. 5. Demonstrate design considerations for material usage in relation to the natural and cultural 30 characteristics of the site/location. 6. Demonstrate design considerations for making displays durable for outdoor exposure and potential 30 vandalism as well as the re-purposing of the six existing sign structures to carry interpretive content. Total

Project cost allowable points 300 Total allowable technical points 1350

In this RFP, DAS asks for responses and submissions from Offerors, most of which represent components of the above criteria. While each criterion represents only a part of the total basis for a decision to award the Contract to an Offeror, a failure by an Offeror to make a required submission or meet a mandatory requirement will normally result in a rejection of that Offeror’s Proposal. The value assigned above to each criterion is only a value used to determine which Proposal is the most advantageous to the State in relation to the other Proposals that DAS received.

Once the technical merits of a Proposal are evaluated, the costs of that Proposal will be considered. It is within DAS’ discretion to wait to factor in a Proposal’s cost until after any interviews, presentations, demonstrations, or discussions. Also, before evaluating the technical merits of the Proposals, DAS may do an initial review of costs to determine if any Proposals should be rejected because of excessive cost. DAS may reconsider the excessiveness of any Proposal’s cost at any time in the evaluation process.

COST PROPOSAL POINTS. DAS will calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points. Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Cost Score:

TABLE 4-COST SUMMARY

DESIGN Deliverables Total Cost Project Design documents $ delivered to ODNR

FABRICATION Deliverables Cost Per Station Total cost for seven stations Complete fabrication of seven required stations. Provide a cost $ $ per station.

INSTALLATION Deliverables Total Cost Complete installation of seven $ required stations.

ADDITONAL STATIONS Deliverables Cost Per Station Total cost for additional stations Cost for three additional stations. Will not be included in $ $ cost proposal scores.