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Home , Dyffryn Clydach, Grovesend, Landore (electoral ward), Llanrhidian Lower, Lower Loughor, Mumbles

Appendix 5.3 Sample letters to key stakeholders and E-newsletter (s47)

12 November 2012

Tidal Lagoon Bay: INFORMAL CONSULTATION

Dear Councillor,

We are putting forward a proposal for a tidal lagoon in and I am trying to contact you to discuss our project as well as gather your feedback on how it can be best utilised to benefit the which you represent. This is part of an informal consultation process which we are undertaking before we apply for planning permission.

The lagoon itself is a 10km loop of wall that is land attached and lies just south of the . Its main purpose will be to utilise the high tidal range that is so special in Swansea Bay to generate green electricity. There will be turbines at the far end of the wall and it is our intention to build a visitors centre so that anybody can come along to see the inner working of the lagoon and to learn about renewable energy.

We would like to use the wall itself for sporting activities such as running, cycling and triathlon but also to make the most of the inner expanse of water for sailing and swimming. We would really welcome an opportunity to meet with you to run through a presentation of our plans and to gather your feedback.

Please could you let me know when you might be available over the next few weeks and I will put a meeting in the diary. It would also be greatly appreciated if you could notify me of any residents groups in your ward which might be interest in finding out more about this project or a regular meeting which I could attend.

More details are available on our website, www.tidallagoonswanseabay.com, where you can also register for regular updates as the project progresses.

Best regards

Joanna Lane

Stakeholder Co-ordinator

M: 07887423116

E: [email protected] www.tidallagoonswanseabay.com

Company registration number - 08163554 Place of registration Companies House,

List of recipients

NPTCBC councillors for water front wards 1. Labour Cllr. for Coedfranc West 2. Labour Cllr for 3. Labour Cllr for Baglan 4. Labour Cllr for Baglan 5. Labour Cllr. for 6. Labour Cllr. for Sandfields West 7. Labour Cllr. for Sandfields West 8. Labour Cllr. for 9. Labour Cllr. for Sandfields East 10. Labour Cllr. for Sandfields East 11. Plaid Cllr for 12. Labour Cllr for North 13. Plaid Cllr for Dyffryn 14. Cabinet: Children and Young People, Labour Cllr for Baglan 15. Plaid Cllr for Trebanos 16. Labour Cllr for CCSC councillors for water front wards 1. Labour Cllr for St. Thomas 2. Lib Dem Cllr for 3. Conservative Cllr for 4. Labour Cllr for 5. Labour Cllr for Castle 6. Labour Cllr for Castle 7. Independent Cllr for 8. Lib Dem Cllr for Sketty 9. Lib Dem Cllr for Sketty 10. Labour Cllr for 11. Labour Cllr for St. Thomas 12. Independent Cllr for 13. Conservative Cllr for 14. Labour Cllr for 15. Cabinet Member for Wellbeing , Labour Cllr for 16. Lib Dem Cllr for Sketty 17. Labour Cllr for Bonymaen 18. Independendent Cllr for Bishopston 19. Labour Cllr for Uplands 20. Labour Cllr for Uplands 21. Labour Cllr for Bonymaen 22. Labour Cllr for Llansamlet) 23. Labour Cllr for Uplands 24. Labour Cllr for Clydach 25. Cabinet Member for Target Areas, Labour Cllr for Llansamlet 26. Labour Cllr for West Cross 27. Labour Cllr for Llansamlet 28. Lib Dem Cllr for Sketty 29. Lib Dem Cllr for

List of recipients

Stakeholders who has requested updates - TLSB database 298 recipients

09-04-13 - email announcing INFORMAL CONSULTATION

Dear

I would like to take this opportunity to introduce myself as the Public Affairs Coordinator for Swansea Bay Tidal Lagoon. As with other members of the team, I’m looking forward to meeting in order to discuss and outline the significance of the energy project within the local area and as part of ’ future energy mix.

In December last year, we wrote to Members of Parliament outlining our proposal to develop a tidal energy lagoon in Swansea Bay. We now wish to inform you of three informal consultation events we are holding in April, providing the public with a first opportunity to comment on our proposal, plus options and issues arising.

The events will be advertised in local media and on our website www.tidallagoonswanseabay.com, where people can also sign up for our e-newsletter. The events are scheduled as follows:

th  Swansea Civic Centre Library, Thursday 11 April 2013, 10.00am-6.00pm

th th  Ostreme Centre, , Tuesday 16 April & Wednesday 17 April 2013, 12.00pm- 5.30pm

th  The Princess Royal Theatre, , Thursday 18 April 2013, 10.00am-6.00pm

We would be delighted if you can attend any of the events and would appreciate it if you could extend the invitation to groups or individuals in your constituency who might find this of interest.

Please note: consultation with the various regulators and statutory bodies is on-going. We are also meeting community groups in Swansea Bay and welcome invitations to speak at any suitable public events. Formal consultation is scheduled for June and July this year, prior to our submitting an application to the Planning Inspectorate in October. The Inspectorate’s examination process would then commence before Christmas, with a full public examination held in the first half of 2014. You and your constituents will therefore have more opportunities to comment on the project (which will be widely publicised in advance in line with statutory requirements), but we hope you will also take this first chance to meet the team, find out more, and share your views.

If I can be of further assistance please do not hesitate to contact me.

Yours sincerely

Oriel Price

Oriel Price

Public Affairs Coordinator

M: 07557 410789

E: [email protected]

W: www.tidallagoonswanseabay.com

Suite 6, J Shed

SA1 Swansea Waterfront

Swansea

SA1 8PL

Company registration number - 08163554 Place of registration Companies House, Cardiff

 Please consider the environment before printing this email

List of recipients

Political Stakeholders All CCSC councillors All NPTCBC councillors All CCSC community councils All NPTCBC community councils Local AM and Mps

INFORMAL CONSULTATION

25th May 2013 Name Adress

Dear

During the last eighteen months we have been presenting our plans to develop a tidal energy lagoon to individuals and groups in the Swansea Bay area.

We have recently presented our plans to the Local Planning Authority and we are also meeting as many of the Community Councils in the Swansea Bay area as possible. At this stage we would very much like to ensure that all Councillors have had the opportunity to hear about our proposals and are in a position to provide feedback and comments on our plans. We are proposing to hold the following “drop in afternoons” in Port Talbot and which will allow the opportunity, if you haven’t already done so, for you to meet members of the consultation team and find out more information on our proposals.

These events are scheduled as follows:

 The Grand Hotel, Station Road, PORT TALBOT SA13 1DE Monday 17th June 2.00pm - 4.00pm  The Castle Hotel, The Parade, NEATH, SA11 1RB Tuesday 18th June 2.00pm–4.00pm We would be delighted if you can attend any of the events and would be very happy for you to pass the invitation to groups or individuals in your ward who might find this of interest. Please note: consultation with the various regulators and statutory bodies is on-going. We are also meeting community groups in Swansea Bay and welcome invitations to speak at any suitable public events. Formal consultation is scheduled for June and July this year, prior to our submitting an application to the Planning Inspectorate in October. The Inspectorate’s examination process would then commence before Christmas, with a full public examination held in the first half of 2014. You and members of your ward will therefore have more opportunities to comment on the project (which will be widely publicised in advance in line with statutory requirements), but we hope you will also take this first chance to meet the team, find out more, and share your views. If I can be of further assistance please do not hesitate to contact me.

Yours sincerely

Tessa Blazey Communications and Engagement t: 07966 443110 | e: [email protected] Tidal Lagoon (Swansea Bay) plc, Suite 6, The J Shed, Kings Road, Swansea, SA1 8P List of recipients

Swansea councillors and community councils not previously met

Illston Community Council Community Council Community Council Upper Killay Community Council Pennard Community Council Mumbles Community Council Three Crosses Community Council Community Council Community Council Community Council and Waungron Community Council North and South Killay Community Council Clydach Town Council Labour Cllr for Mynyddbach Conservative Cllr for Mayals Independent Cllr for Clydach Labour Cllr for Labour Cllr for Mawr Deputy Leader and Cabinet: Citizen & Community Engagement & Democracy, Labour Cllr for Lower Independent Cllr for Labour Cllr for Mynyddbach Cabinet Member for Wellbeing , Labour Cllr for West Cross Labour Cllr for Labour Cllr for Morriston Labour Cllr for Castle Labour Cllr for Pontarddulais Labour Cllr for Labour Cllr for Gorseinon Lib Dem Cllr for Sketty

INFORMAL CONSULTATION

25th May 2013 Name Adress

Dear

During the last eighteen months we have been presenting our plans to develop a tidal energy lagoon to individuals and groups in the Swansea Bay area.

We have recently presented our plans to the Local Planning Authority and we are also meeting as many of the Community Councils in the Swansea Bay area as possible. At this stage we would very much like to ensure that all Councillors have had the opportunity to hear about our proposals and are in a position to provide feedback and comments on our plans. We are proposing to hold the following “drop in afternoons” in Port Talbot and Neath which will allow the opportunity, if you haven’t already done so, for you to meet members of the consultation team and find out more information on our proposals.

These events are scheduled as follows:

 The Grand Hotel, Station Road, PORT TALBOT SA13 1DE Monday 17th June 2.00pm - 4.00pm  The Castle Hotel, The Parade, NEATH, SA11 1RB Tuesday 18th June 2.00pm–4.00pm We would be delighted if you can attend any of the events and would be very happy for you to pass the invitation to groups or individuals in your ward who might find this of interest. Please note: consultation with the various regulators and statutory bodies is on-going. We are also meeting community groups in Swansea Bay and welcome invitations to speak at any suitable public events. Formal consultation is scheduled for June and July this year, prior to our submitting an application to the Planning Inspectorate in October. The Inspectorate’s examination process would then commence before Christmas, with a full public examination held in the first half of 2014. You and members of your ward will therefore have more opportunities to comment on the project (which will be widely publicised in advance in line with statutory requirements), but we hope you will also take this first chance to meet the team, find out more, and share your views. If I can be of further assistance please do not hesitate to contact me.

Yours sincerely

Tessa Blazey Communications and Engagement t: 07966 443110 | e: [email protected] Tidal Lagoon (Swansea Bay) plc, Suite 6, The J Shed, Kings Road, Swansea, SA1 8P

List of recipients

NPTCBC councillors and community councils not previously met Community Council Neath Town Council Gwaun Cae Gurwen Community Council Community Council Community Council Community Council Seven Sisters Community Council Clyne and Melincourt Community Council Tonna Community Council Community Council Labour Cllr for Sandfields West Labour Cllr for Port Talbot Labour Cllr for Deputy Leader: Finance, Transformation & Corporate Services, Labour Cllr for South Division Cabinet: Children and Young People, Labour Cllr for Baglan Cabinet: Social Care, Health and Housing, Labour Cllr for Tai-Bach Labour Cllr for Labour Cllr for Sandfields East Independent Cllr for Pelenna Labour Cllr for Sandfields West Labour Cllr for Labour Cllr for Port Talbot Labour Cllr for Sandfields East Cabinet: Community & Leisure Services, Labour Cllr for Pontardawe Labour Cllr for Aberavon Cabinet: Environment, Labour Cllr for Sandfields East Cabinet: Education & Lifelong Learning, Labour Cllr for Allt-Wen Labour Cllr for Bryn & Cwmavon Plaid Cllr for Labour Cllr for Division Labour Cllr for Division Labour Cllr for Tonna