SECRETARIAT 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland TEL: +41 22 791 6033 FAX: +41 22 791 6506

www.actalliance.org Appeal

India

Assistance to Earthquake Affected in Sikkim – IND112 Appeal Target: US$ 182,501 Balance Requested: US$ 82,432

Geneva, 7 March 2012

Sikkim, India’s most sparsely populated state is located in the Himalayas surrounded by Nepal. Bhutan and Tibet is prone to landslides. Sikkim and adjacent hill areas of North Bengal fall in seismic zone five, which indicates very severe intensity zone. On 18 September 2011, at 18:11 hrs Indian Standard Time (IST) an earthquake measuring 6.9 on the Richter scale occurred in the border region between Indian and Nepal resulting in loss of life and damage to personal and public infrastructure in especially in the states of Sikkim and adjacent areas of West Bengal. The epicentre of the earthquake was 64 kilo meters north-west of Gangtok, west of Mangan, the district headquarters of North Sikkim district. The earthquake measured 6.9 on the Richter’s scale resulted in the death of many people and left a trail of destruction to the public, social and personal infrastructure. The landslides aggravated the situation and heavy rains and bad weather made the job of relief & rescue workers very difficult. The landslides not only destroyed the infrastructure but also resulted in cutting off access to many areas. Many building collapsed and many developed cracks and significant damage. ACT Alliance launched the preliminary appeal on 30 September 2011, with CASA and LWSIT as the proposed implementing agencies, to respond to the needs of the affected population. This full appeal is being issued with some significant changes. LWSIT has dropped out from the appeal, as the appeal did not generate any funding for them. CASA initially proposed the appeal for duration of four months, which already ended on 31 January 2012. CASA took more time in finalizing the full appeal due to changing reality in the context of operation. The state government took time in finalizing the relief and rehabilitation policy and CASA preferred to wait and remain engaged in the policy development process than to duplicate the assistance for the target communities. CASA seeks an extension of five months to complete the revised components of the appeal. CASA had proposed assistance in the sectors of NFI, temporary shelter and shelter repair support in the preliminary appeal. All these sectors have been retained in the full appeal, but the number of shelter reconstruction support has been reduced. This will now be implemented in the state of West Bengal, where the state government has not come up with rehabilitation policy. The shelter model would also be used as advocacy tool to influence the shelter prototypes of the government. This is the reason that the unit cost of shelters is high.

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Project Start/Completion Date:

CASA - October 2011 to 30 June 2012

Reporting schedule:

Reports due at ACT Secretariat Interim Final Audit CASA 31 March 2012 31 August 2012 30 September 2012

Appeal Targets, Pledges/Contributions Received and Balance Requested (USD): Total Target US$ Appeal Targets 182,501 Less: Pledges/Contr Recd 100,069 Balance Requested from ACT Alliance 82,432

Please kindly send your contributions to either of the following ACT bank accounts: US dollar Account Number - 240-432629.60A, IBAN No: CH46 0024 0240 4326 2960A Euro Bank Account Number - 240-432629.50Z, IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG, 8, rue du Rhône, P.O. Box 2600, 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Chief Finance Officer Jean-Daniel Birmele ([email protected]) and Sudhanshu S. Singh ([email protected]) of all pledges/contributions and transfers, including funds sent directly to the Requesting Members.

We would appreciate being informed of any intent to submit applications for institutional back donor (government or foundations) funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Deputy General Secretary, Rebecca Larson (phone +41 22 791 6069 or mobile phone +41 79 376 1711) ACT Regional Program Officer, Sudhanshu S. Singh (phone +41 22 791 6036 or mobile phone +41 79 2852916)

Rebecca Larson Deputy General Secretary ACT Alliance Secretariat

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I. REQUESTING ACT MEMBER INFORMATION

 Church’s Auxiliary for Social Action (CASA)

The relief programme will be implemented directly by CASA, with the assistance of partner organisations and the church network. We give below a brief write up on CASA. LWS IT has decided to opt out of the appeal as no funding was received by LWS IT.

II. IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

Church’s Auxiliary for Social Action (CASA): CASA is registered as a Society under the Societies’ Registration Act XXI of 1860. Its members consist of 24 Protestant and Orthodox Churches in India and CASA functions as the only outreach arm of these Churches. As the Related Agency of the National Council of Churches in India, CASA is mandated to do relief work on behalf of all the Protestant Churches, including the Lutheran Churches in India. CASA has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA’s response is regardless of considerations of caste, creed, language, religion, ethnic origin or political affiliation. Priority is given to families belonging to scheduled castes, scheduled tribes and women headed households, the aged and infirm and other economically backward people. Operating on an all-India basis, CASA responds to 60-70 emergencies – both natural and man-made – per year. CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of Churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to our call for assistance at short notice, in consultation with and on behalf of the Churches in India. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country. The quantum of relief material stored at these locations at any given time is determined on the basis of hazard mapping done by CASA, and is subject to constant review and update.

III. GENERAL DESCRIPTION OF THE EMERGENCY SITUATION

Background Sikkim, India’s most sparsely populated state is located in the Himalayas surrounded by Nepal. Bhutan and Tibet is prone to landslides. It is also home to a lot of bio-diversity. The total population of the state is just over 0.6 million with the North Sikkim being the least populated. Much of the urban population is one or other connected to the tourism industry and the rural population is predominantly dependent on the agriculture or work as labour in the construction and repair of roads and other projects. Nestled in the Himalayan Mountains the state of Sikkim is characterized by mountainous terrain. Almost the entire state is hilly, with an elevation ranging from 280 meters (920 ft) to 8,585 meters (28,000 ft). For the most part, the land is unfit for agriculture because of the rocky, precipitous slopes. However, some hill slopes have been converted into terrace farms. Numerous snow-fed streams have carved out river valleys in the west and south of the state. These streams combine into the major Teesta River and its tributary, the Ranjeet, which flow through the state from north to south. About a third of the state is heavily forested. Sikkim and adjacent hill areas of North Bengal fall in seismic zone five, which indicates very severe intensity zone. This zone covers nearly 12 per cent of India's landmass comprising the entire north-eastern India, parts of Jammu and Kashmir, Himachal Pradesh, Uttarakhand and Rann of Kutch in Gujarat.

On 18 September 2011, at 18:11 hrs Indian Standard Time (IST) an earthquake measuring 6.9 on the Richter scale occurred in the border region between Indian and Nepal resulting in loss of life and damage to personal and public infrastructure in especially in the states of Sikkim and adjacent areas of West Bengal. The

IND112 Appeal – Assistance to Earthquake Affected in Sikkim 4 epicentre of the earthquake was 64 kilometres north-west of Gangtok, west of Mangan, the district headquarters of North Sikkim district.

The earthquake measured 6.9 on the Richter’s scale resulted in the death of many people and left a trail of destruction to the public, social and personal infrastructure. The landslides aggravated the situation and heavy rains and bad weather made the job of relief & rescue workers very difficult. The landslides not only destroyed the infrastructure but also resulted in cutting off access to many areas. Many building collapsed and many developed cracks and significant damage.

Human Life While some reports (media and local organisation) have placed the total number of lives lost at 97, the government figures initially reported deaths as 76 in Sikkim.

While absolute numbers may not indicate significant loss, a look at the total population, density of the population will indicate that the 76 (or 60) are significant in relation to the size of the population. The total population of Sikkim is just over 6 lakhs (or 0.6 million) with the East Sikkim district being the most populous and most dense, while the North Sikkim district is the least populous and dense within in the state.

Following are the details: the casualty lists for the three districts as per official source are South (1), West (4) and East (14). The death toll has come down only in North Sikkim from 58 to 41.

Sikkim population and number of human casualties due to earthquake

Population figures Confirmed number Revised number of of human casualties human causalities Location Population Density (As per Govt. Data) North District 43354 10 58 41 East District 281293 295 13 14 West District 146742 196 04 4 South District 136299 120 01 1 Sikkim 607688 86 76 60

Damage to Housing One of the major sources of loss was damage caused to the houses. Though there is still no precise estimate of the number of houses damaged / destroyed due to the earthquake, the government has released information pertaining to the loss. Following are the details of the estimates:

Details related to housing damage1

Name of the Number of Houses / Building district Destroyed Severely Partially Slightly damaged damaged damaged North Sikkim 6000 Unknown Unknown Unknown South Sikkim 820 Unknown 446 1582 East Sikkim 6000 Unknown 9000 Unknown West Sikkim 1679 5327 8342 Unknown Total 14499 5327 17788 1582

1 In the meeting held on 11 and 12 November at Jamia Milia University, the government of Sikkim representatives mentioned that the total number of completely destroyed would be about 1500 and additional 1500 would be partially damaged. They said the precise enumeration is yet to be carried out.

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From the humanitarian perspective restoring shelter security through intermediate as well as permanent housing has to be a priority because in absence of shelter the affected families are exposed to the vagaries of weather and feeling of insecurity. It is also pertinent that the shelter rebuilding has a strong participation of community at the design, reconstruction and monitoring phases in order to ensure appropriate structures which could withstand future earthquakes are built. While there was good media coverage about the impact of the earthquake for Sikkim, the West Bengal state also has been affected by the quake. According to the reports, 205,561 persons have been affected in 36 blocks of the state’s four districts namely Darjeeling, Jalpaiguri, Coochbehar and North Dinajpur. There has been confirmed report of 7 casualties in the state- 4 in Darjeeling, 1 in Jalpaiguri and 2 in North Dinajpur, according to the state government information. 3,141 houses are fully damaged and 7703 houses are partially damaged. 71 persons were rescued in Darjeeling and put in camps run by the district administration. The initial estimate of house damage in the state due to earth quake is placed at INR 70.116 million (USD 1.43 million approx) and total loss at INR 733.543 million (USD 14.8 million approx), according to the Disaster Management Department of Government of West Bengal.

KEY PROBLEMS AND ISSUES

1. Household articles

Most of the affected families have lost household articles and are therefore deprived of basic necessities such as blankets, utensils, lantern, kitchen utensils and hygiene kits.

2. Intermediate Shelters

The affected populations initially lived in the tents provided by the Army and the State Government. These people were mainly the ones whose houses/huts were fully damaged and four to five families were living together in the tents which were of 15’ X 20’ size. With the advent of winter these families then moved out to their relatives and friends houses or to public buildings such as schools, etc and are still living in these places. With regard to the partially damaged houses, the affected families have repaired the houses with the compensation received and continue to live in their respective houses. The relief materials received in terms of food and non food items received from Government and NGOs have helped these communities to resume the life after the earthquake. However, it would take substantial time for the full recovery of the affected people and for which the State Government has a comprehensive plan under pipeline for the State of Sikkim but none so far for the affected areas of West Bengal State.

They are in need of permanent shelter to resume their lives again and also protect them.

LOCATIONS FOR PROPOSED RESPONSE

The emergency relief programme is proposed to be undertaken in the Sikkim and West Bengal states. The response requirements identified are as follows:  Distribution of Relief sets – Non Food Items  Construction of intermediate shelters  Construction of earthquake resistant shelters in West Bengal Programme components have been decided based on the visits of the field teams and initial assessment which was done during the field visit to the affected areas by observation and focus group discussion with the affected communities and the local government authorities. CASA coordinated with the state and district government in all the phases of the relief operation and will do so for the rehabilitation as well. With regards to the coordination with NGOs, CASA has been part of the Sphere India’s Unified Response Strategy in which all the NGOs involved in the relief operation share their programme components, number of families to be assisted and areas of operation in the given matrix and this was shared with all the NGOs present in the

IND112 Appeal – Assistance to Earthquake Affected in Sikkim 6 affected areas. Apart from this, CASA has also ensured that there were no overlaps in its operational villages when it comes to the relief materials and the beneficiaries.

IV. PROPOSED EMERGENCY RESPONSE

Goal: The goal of the project is to mitigate the effects of the earthquake on the human population and bring them on the path to recovery.

Objectives: Objective 1: To ensure that affected population are able to cook and eat food and maintain a standard of hygiene. Indicator: 450 family are provided with a pressure cooker, utensils set, and hygiene kit Indicator: 450 families receive a bucket

Activity: These items were chosen based on our field team recommendations, damages by the earthquake, prevailing climatic conditions in the area and request from the communities. As the reference communities have lost most their household items in the earthquake due to the demolition of houses, providing the above mentioned items will help these communities to restore some normalcy to their lives. The affected communities have lost their household items including the water storing containers. As the water pipelines were damaged or destroyed by the massive earthquake, the reference communities are fetching water from nearby springs and small streams. Therefore, providing them with a bucket will help these families to fetch and store water for drinking purpose and for families who could salvage some of the household items it can used for other purposes including washing, bathing, etc.

Objective2: To ensure that the displaced population have adequate measures to face adverse weather conditions: Indicator: 450 families receive Silpaulin sheets that they can be used for temporary shelter Indicator: 450 families receive 5 polyester fleece blankets

Activity: The distribution of Silpaulin sheets aims to provide the victims with the means to put up their individual temporary shelter till the onset of the winter. The operational areas are high altitude areas and extreme weather conditions prevail most of the time of the year. Therefore, provision of heavy blankets in more numbers will help these families to survive through the severe winter and cold weather conditions.

Note: One bale of blankets containing 20 blankets was short received at the point of delivery and we therefore had to purchase an additional bale to make up for the shortfall. The Suppliers bill therefore was for 2595 blankets and is reflected as such in the expenditure statement. We have however deducted the value of these short delivered blankets i.e. Rs. 6000/- from the Transporters bill and this amount has been credited to the Project.

Objective 3: To ensure that the affected population have Intermediate Core Shelters: Indicator: 16 families receive Intermediate Core Shelter in Darjeeling, West Bengal.

Activity: 16 most vulnerable families will be provided with the Core Shelter. CASA also feels the need to demonstrate a model for the Government and other NGOs to replicate our traditional housing model with value addition in terms of incorporation of disaster resistant features. Efforts will also be made to use the local organisations and State Inter Agency Group to advocate the adoption of this design in future rehabilitation works of the Government.

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PROPOSED ASSISTANCE

CRISIS PHASE:

In view of the present emergency situation, the following activities are proposed in Sikkim and affected areas of West Bengal under this emergency intervention:

 Family Relief Kits: 450 relief sets will be provided. Each set will consist of the following items:  5 polyester fleece blankets  1 pressure cooker (5 litre capacity)  A set of aluminium and stainless steel utensils (14 pieces)  1 bucket with cover  Hygiene kit ((1 savlon antiseptic liquid bottle 100ml, 1 medium sized cotton roll, I kg wheel washing powder, two 100 gms tooth paste, 5 tooth brushes, 1 pack sanitary napkin, 2 towels, 4 bathing soaps, 1 plastic soap dish, 1 sewing kit, 1 mirror, 10 sachets of shampoo and 2 combs)

Distributing these items will be enable the reference communities to restart their lives after the massive earthquake. The relief items have been aimed to meet to an extent the losses incurred in the earthquake while complementing the relief support by the Government and other NGOs.

 Silpaulin Sheet: 450 Silpaulin sheets (HDPE polythene sheets 150 GSM, 22’x16’) will be provided to the affected families, which will serve as an immediate temporary shelter for the families who have lost almost everything in the earthquake. These sheets will also provide the women with much needed privacy during the crisis period. The affected populations initially lived in the tents provided by the Army and the State Government. These people are mainly the ones whose houses/huts were fully damaged and two to three families were living together in the tents which are of approximately 15’ X 20’ size. The distribution of Silpaulin sheets aims to serve as an immediate individual temporary shelter for each of the affected families till the onset of the winter.

MID TERM REHABILITATION

Intermediate Core Shelters: Initially CASA proposed to provide shelter materials to the affected families so that they could rebuild their completely damaged houses/huts. However, after a more in depth assessment and understanding we concluded that the affected families will need Intermediate Core Shelters which is disaster resistant as the areas is highly disaster prone especially the landslides and earthquake. Since the Government of Sikkim has received Central Funding for reconstruction of fully damaged houses and is on verge of embarking on the reconstruction of more than 3,000 shelters, CASA have decided to concentrate on equally badly affected villages of Kalimpong II and Garubathan Blocks of Darjeeling district in West Bengal where 16 families have been identified whose houses/ huts were completely damaged by the earth quake. We will be providing these families with Intermediate Core Shelters.

POST EARTHQUAKE SHELTER STRATEGY

The damage to the houses was seen more significantly impacting the modern RCC buildings, and lesser in the traditional houses using the construction technology called ‘Ekra ’. Also known as `Assam type’, it is a lightweight wooden construction with bamboo mat infills that are plastered with mud or cement. The most plausible alternative for earthquake resilience is to go back to constructing houses based on traditional principles primarily because they are safer, healthier to live in, and more sustainable. However these traditional practices require some updating to further enhance their performance in future earthquakes.

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The shelter design of CASA is guided by the following four principles: 1. Adaptive: to local conditions, practices and community 2. Upgradable: family needs may be fulfilled incrementally 3. Environment and Eco-friendly: Certified Green construction 4. Demonstrative of Good Construction Practices.

DESIGN OF INTERMEDIATE CORE SHELTER

The proposed Intermediate Core Shelter design primarily has four distinct parts. These are as follows: 1. Secure and strong under-structure construction that would comprise of RCC foundation (appropriate to the prevailing soil conditions) and plinth beam. This would ensure strong structural support not only against the future earthquakes and landslide threats but also shall support all future modifications to the shelter. 2. A stable and protected raised Plinth on a RCC pillar and beam frame with wooden platform that assures safety of the shelter. 3. An appropriate material EKRA walling structure secured with a sill and lintel bands that would give this intermediate shelter resilience against strong quakes and other future threats. 4. A roof comprising of CGI sheets on bamboo mats supported on a strong Bamboo under structure

DESIGN CONSIDERATIONS FOR THE INTERMEDIATE CORE SHELTER Following aspects were considered while designing the intermediate core shelter. This design was reached based on the following considerations:

Safety Considerations  Seismic loads exerted under MSK zone IV  Prevailing wind speeds Vb – 50 m/s

Spatial Considerations  Covered Area under each shelter - 31. 28 Sq mts  Carpet Area in each shelter - (SPHERE Standards) 21.84 sq. mts (Slightly above the floor area required for 5 person/ family based on 3.5 sq mts per person  Modular design with calculated amount of material that shall cause minimum wastage of materials and less time for construction  Regular shape plan of structure offers coherent load path and better lateral load resistance in case of earthquakes.

HIGHLIGHTS OF THE SHELTER DESIGN

 The Shelter is designed to offer greater resilience to earthquakes and hence restrict damage to human life and to reduce their vulnerability. By design it will allow stable plinth and strong foundation for structural strength of the unit.  The shelter is designed to be highly sustainable with minimal carbon footprint in its construction in terms of materials and equipment, as well as operation in terms of thermal comfort maintenance.  The Intermediate shelter unit has been designed by combining vernacular construction practices, thereby banking on locally prevalent materials and skills and not increasing dependence on external support  The Design would allow beneficiaries to express themselves and make each unit according to their own individual needs. The construction of the shelter unit would call for beneficiary participation.  Using a small number of masons it would be possible to construct each shelter.  Acceptance of the design by communities and the beneficiaries has been a driving factor during design development. Locally available materials and components would be used.

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 The Design of the unit would allow breaking it into small components that may be manufactured off-site for fast assembly on the plinth at the homestead.  The various strengths and adaptations possible with the shelter shall be provided to the beneficiary in a user manual.

V. TARGETED BENEFICIARIES

Priority will be given to the most vulnerable sections of the affected people such as the economically backward households, differently able and women headed families.

This section ‘Target Beneficiaries’ is a common section for the full proposal and not just for the shelter support. As mentioned under objective 5, 16 families from Darjeeling district of West Bengal State will be provided with Intermediate Core Shelter Support. It is a modified Owner driven process where the project beneficiaries have a decisive role in deciding the house design, selection of type and source of construction material. CASA would provide the resources and ensure that the quality of materials and construction are as per the standards required for a disaster resistant shelter. The house design is their traditional local type which can withstand the earthquake and landslides. CASA in consultation with the community has added few more disaster resistant features into it.

The provision of roofing material has been cancelled and you will also find nothing projected against this budget line in the budget. CASA proposes to construct intermediate core shelters for the families whose houses were fully damaged. CASA will be constructing the intermediate core shelters using a technical consultancy for house design, monitoring of the construction work at regular intervals and documentation of this process.

The beneficiaries were completely involved in the design of the houses. It is in fact the house type was their choice and it was their traditional local type. The unit cost of the Intermediate Core Shelter is high because the target villages are located in the remote places and material has to transported to these locations by head load, local labour cost is very high, most of the construction material is wood which though costly is also appropriate for the local conditions, the shelter also includes disaster resistant features such as concrete bends at plinth and lintel level. CASA will be using a technical consultancy organisation which has helped develop the house design as per the aspirations of the community. A detailed break up of the cost of the shelter is given as an annexure for reference.

CRITERIA FOR BENEFICIARY SELECTION: CASA has identified the beneficiaries through survey and need assessment. The assistance of the local government agencies and the village leaders was also taken in the identification process, which helped identify those whose needs are the greatest. This may be measured in terms of the relative loss suffered (both in terms of lives and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women and children, the aged and infirm.

Primary Stakeholders: These are families that are displaced due to earthquake and consequent loss/damage of their houses and belong to the weakest section of the society particularly marginal farmers, women headed households, aged and infirm and those with low access to basic services. This relates directly to the displacement of people, the temporary stoppage of gainful employment, damage/loss of household goods, livestock and property. In order to survive during this critical period the poor and marginalized sections of the community who are our primary reference groups have to resort to taking loans from money lenders and land owners etc. The provision of relief materials will address many of the survival needs of the earthquake victims.

The heaviest burden imposed by the earthquake has been on the womenfolk who have to look after the welfare of the entire family in an abnormal and adverse situation. The provision of relief materials consisting of household goods will go a long way in reducing their hardship.

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Secondary Stakeholders: These include the District administration, Municipal Commissioners, local NGOs and CBOs, Block Development Officers and District and State level relief, revenue disaster management, rehabilitation bureaucrats and coordinators.

Local participation: CASA adopts a participatory approach to its programmes. CASA places emphasis on local capacity building, education, awareness and training. Participation by the secondary stakeholders is expected to result in a wider impact of the programme. CASA will ensure active involvement and participation of the beneficiaries, Churches, partner organisations and panchayat leaders in the implementation, monitoring and evaluation of the project activities.

PROJECT IMPLEMENTATION METHODOLOGY:

CASA has worked in the area of disaster management and response for the last 60 years. Our experiences of many earthquake relief programmes taken up in the past will form a platform of knowledge and experience for implementing the proposed programme. Especially our work and experience in Kashmir Earthquake Relief Programme in 2005 and the Flash Flood intervention in Leh, Ladakh will also help in taking up the relief and rehabilitation operations in this hilly and sensitive area. CASA will be the main implementing partner and will be directly responsible to the resource sharing partners in all respects. We will do periodic reporting on the progress of the programme. All finances will be received and accounted for by us. The existing staff of CASA will be used for organising the various activities. The CASA Delhi headquarter will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. Co-ordination, monitoring, consolidation of reports and accounting will also be done at the Headquarters. Members of the target group will be involved in identification of families who will receive the relief sets. The assistance of the local community will also be solicited during the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible.

Specific inputs for project implementation:

 Non-food items and construction works: summarized above.

 Transport: Truck rental and related costs for relief material movement to local warehouse and distribution point: o The first item under this heading relates to cross-country movement of relief materials to local warehouses, which will be rented by CASA for this purpose. o The second item under this heading relates to secondary transport for material movement from warehouses to distribution points. o Four four-wheel vehicles will be hired for the relief and rehabilitation operation in the target villages in the two districts. Four wheel vehicles were hired for the relief phase therefore hiring charges for the same were budgeted in the preliminary appeal but for the rehabilitation phase, our own vehicles will be used and the running cost is budgeted. Therefore hiring charges for the same are budgeted.

 Loading and unloading charges for relief commodities: This line covers the charges necessary for loading and unloading of relief sets, and construction materials during the transportation and distribution processes. The price is based on the familiarity with local standard rates.

 Personnel, Administration, Operations and Support:  One Coordinator, Four Field Officers and Eight Field Staff. A total 13 staff members will work entirely for this project and will be responsible for the implementation, management, monitoring and reporting for the field activities. Salary and D.A. is based on the established scale of the organisation.  Travel: For the travel of regional and Headquarters staff, a budgetary provision has been created.

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 Volunteers: Eight volunteers will work with our CASA staff for this project in the two districts and will be allocated full-time for this project in the coordinating office at the field level. Daily allowance is based as per the scale of the organisation.  Boarding and Lodging: Thirteen field staff will be allocated full-time for earthquake relief and rehabilitation operation in the two districts. This will cover the cost of their boarding and lodging.  Insurance: Four staff of CASA are not covered under personnel accident insurance who will work full-time for the programme under ACT appeal.  Office Utilities: This amount covers all office utility costs for field staff and field office.  Warehouse: This amount covers the cost for storage of relief material for onward distribution in the operational areas.  Office Stationery: This line covers all office stationery at the project, supervisory and field offices related to earthquake relief and rehabilitation programme.  Mobile Phones: This line covers the usage of mobile phones by Field Coordinators & Field Officers in the implementation and monitoring of this project.  Fax and Email: This amount covers all fax and email costs incurred for the implementation of the project.  Documentation, Reporting, Promotion and Visibility: This cost covers the documentation; reporting, promotion and visibility of funding partner work in the operational areas including process documentation and still/video photography.

Audit of funds and Auditors field visit:  The team consisting of external auditors will be visiting the project area times during the project period.

Rate of Exchange:  The exchange rate of 48.68 Rupees to 1 USD is used in the budget calculations.

Code of Conduct and Sphere Standard:

The staff involved in the project will be sensitised on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse and gender, while implementing the project. The contextualization of the Sphere Standards to meet Indian norms is currently being worked upon by Sphere India (of which CASA is a founder Member) and the National Disaster Management Authority of the Government of India. Once jointly finalized and adopted these sectoral standards will become binding on both Government and the civil society organizations in humanitarian action. We currently view the International Sphere Standards as guiding principles to be conformed to the extent possible given our contextual realities. There is however no compromise on the quality of relief supplies provided to restore the life of the affected people at least to the level at which they were before the disaster and/or in line with the existing conditions prevailing in the area.

PLANNED IMPLEMENTATION PERIOD

CASA has initially proposed to accomplish the relief activities within the period of four months starting from 1st October 2011 to 31st January 2012. However, based on the field realities and the need, now proposes to extend the project period up to 30th June 2012. Thus the total project duration for the intervention will be 9 months.

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VI. PROJECT ADMINISTRATION AND FINANCE

The overall financial management and control will be with the CASA Headquarters. At the implementing level the Field Coordinators will be responsible for financial monitoring and control. The Books of account would be maintained by qualified Accountants and the entire project account will be consolidated at the field level. Preparation of financial report of the project and the final audit of the account would be done at the headquarters level.

VII. MONITORING, REPORTING AND EVALUATION

CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.

CASA would ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored for ensuring that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses.

A report will be submitted on completion of the intervention. At the end of the programme, review would be conducted to assess the impact of the programme and document learnings for future planning.

VIII. COORDINATION

CASA head quarter will be in touch with ACT. CASA will involve. CASA coordinated with the state and district government in all the phases of the relief operation and will do so for the rehabilitation as well. With regards to the coordination with NGOs, CASA has been part of the Sphere India’s Unified Response Strategy in which all the NGOs involved in the relief operation share their programme components, no. of families to be assisted and areas of operation in the given matrix and this was shared with all the NGOs present in the affected areas. Apart from this, CASA has also ensured that there are no overlaps in its operational villages when it comes to the relief materials and the beneficiaries. For the rehabilitation phase, CASA will inform the local NGOs about its Intermediate Core Shelter intervention in the selected areas. We have also been in coordination with the district government of Darjeeling about our intervention in the district and will also inform the West Bengal State IAG members about our intervention and will make an effort to widen the advocacy effort.

The purpose would be to make the effort more effective and to avoid any possible duplication of efforts in the areas of intervention. This programme will be conducted with the approval and co-operation of the State Governments and district officials.

CASA is maintaining regular contact with local administration for proper coordination and effective implementation of the proposed programme. CASA is already participating and will continue to participate in coordination meetings called by the state/district administration in Jammu and Kashmir, and other networks such as Sphere India, etc.

CASA will share information regarding area of operation in the state with other ACT India member LWSI, who is also planning a response in order to affect a proper co-ordination in the relief intervention and to avoid duplication of work.

Members of the target group were involved in identification of families who will receive assistance and all efforts will be made to involve them in all facets of the programme intervention to promote transparency and ownership.

Linkages with development actors working within the project area pre-exist based on CASA's prior activities and NGO partnerships in these areas. CASA will be working in coordination with other NGOs and will be networked with them for ensuring coordinated implementation of its programmes so as to complement and

IND112 Appeal – Assistance to Earthquake Affected in Sikkim 13 supplement those being implemented by other agencies. At the district, block and panchayat levels too, we are in constant touch with all three State Government authorities, local panchayat leaders and the NGOs.

IX. PLANNED PROJECT EXPENDITURE

Description Type Finally Finally Final Final budget budget INR USD Crisis Phase I. Non Food Relief Assistance Relief Kit a. Polyster Fleece Blankets Piece 2,595 300 778,500 15,992 b. Aluminium Utensils Sets 450 463 208,350 4,280 c. Prsssure Cooker - 5 Litre (Prestige) Popular piece 450 872 392,400 8,061 d. Hygiene Kit kit 450 362 162,725 3,343 e. Plastic Bucket piece 450 105 47,250 971 f. Packing Charge of Relief Kit kit 1,450 22 31,900 655 Subtotal: 33,302 II. Temporary Shelter a. Silpaulijn Tarpaulin 22' x 16', 150 GSM for temporary piece 450 1,459 656,546 13,487 shelter Subtotal: 13,487 III. Repair and Reconstruction of Houses a. Provision of roofing material house 0.00 0.00 0 - b. Construction of intermediate family shelter shelter 16 277,000 4,432,000 91,044 c. Technical Consultancy lump sum 300,000 6,163 Subtotal: 4,732,000 97,206 TOTAL DIRECT ASSISTANCE 143,995 IV. TRANSPORT, ADMINISTRATION, OPERATION AND SUPPORT Transport a. Truck rental for relief material movement to local Lump sum 276,941 warehouse 5,689 b. Secondary transport (warehouse to distribution Lump sum 200,000 4,108 point) c. Hire charges for 4 (Four) Wheel Vehicles month 225,000 4,622 Handling - a. Loading and Unloading charges Lump sum - Subtotal: 701,941 14,419 V. PERSONNEL ADMINISTRATION OPERATION & SUPPORT Staff benefit per diem a. D.A. for 1 Field Coordinator @ Rs 150/- per day month 18,000 370 b. D.A. for 4 Field Officers @ Rs 150/- per day month 72,000 1,479 c. D.A. for 8 Field Staff @ Rs 150/- per day month 144,000 2,958 d. Honorarium for 8 Volunteers @ Rs 150/- per day month 144,000 2,958 e. Boarding & Lodging for 13 Field Staff month 280,000 5,752 f. Insurance for 13 Field Staff for Crisis Phase Lump sum - Travel - a. Local & Regional travel of Staff Lump sum 100,000 2,054.23 Subtotal: 15,571 Office a. Office utilities for crisis phase month 20,000 411 b. Godwon rent for crisis phase month 40,000 822 c. Office stationery for crisis phase Lump sum 104

IND112 Appeal – Assistance to Earthquake Affected in Sikkim 14

Subtotal: 1,337

Communication a. Uses of 5 Mobile Phones month 40,000 822 b. Uses of Fax and Email for cirisis phase month 10,000 205 c. Documentation, Reporting, Promotion and Visibility Lump sum 323 Subtotal: 65,700 1,350 TOTAL PERSONNEL, ADMINISTRATION, OPERATIONS 888,781 18,258 & SUPPORT TOTAL FOR CRISIS PHASE 8,600,393 176,672 vi. Audit of Funds & Auditors Field Visits Lump sum 514 Subtotal: 25,000 514 GRAND TOTAL FOR CRISIS PHASE (EXCLUDING ACT 177,186 COORDINATION FEES) ACT Coordination Fees @ 3% 266,296 5,316

GRAND TOTAL FOR CRISIS PHASE (INCLUDING ACT 8,891,689 182,501 COORDINATION FEES) EXCHANGE RATE ACTUAL 1 USD 48.68