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Agenda August 29Th, 2019

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Agenda August 29Th, 2019 Council Committee as a Whole Agenda August 29th, 2019 5:30 pm in the Council Chambers In attendance: Tim Lewis, Mel Baxter, Ruth Murray, Margaret Johnston, Chris Hamblin, Trevor Thiessen (arrived at 5:35) Scott Crick Not in attendance: Also in attendance: CAO Brigitte Doerksen, CFO Chris Janke ______________________________________________________________________________ Delegations: 5:30 pm – Melissa Marion Manager of facilities report Melissa provided this report to Council and had discussion Facilities Report – August 2019 Morris Multiplex Curling Club Chiller cracked on August 19th. This caused the brine and Freon to mix and travel through the system including the compressor #2. o We’ve contacted Western Financial and have started a claim. Prairie HVAC has been on site since the 19th and have managed to temporarily repair the issue. o It has been recommended to replace the entire circuit – this includes the chiller, compressor #2, piping and evaporator however, it has not been determined yet if insurance will cover it all. We’re working on restructuring our Hall Rental Costs, and would like to look at adding a Do-It- Yourself option in order to compete with other venues nearby. I’d like to set up a meeting to discuss the numbers and present the new pricing. We’d also like to test the “DIY” pricing on several rentals this fall to ensure we’re not overlooking anything major that might affect pricing and cost. We budgeted for new outdoor signage for 2019 and would like to look at changing the names of the halls before moving forward with ordering the signage. o Crocus Hall –> North Hall o Bison Hall –> South Hall . This would make it easier for guests and renters to differentiate between the two halls. (North hall is located north… etc.) as we have seen a lot of confusion on what doors to use, etc. Morris Pool The Morris Pool welcomed 295 students for public lessons, up 4% from last year. We also increased the number of private lessons from 213 in 2018 to 240 this year – a 13% increase. Although not all deposits and fees have been collected yet, we’re currently at a 14% increase in pool revenue from last year. 2019 Pool Highlights: o We hosted new courses (WSI) and grew existing programs such as the Jr. Lifeguard Club and Teen Swim. o The addition of dedicated Private Lesson weeks and a 5th public lesson session allowed for more variety for parents and participants – we received a lot of positive feedback on this o We were able to give out 8 family pool passes this year to local families in need, thanks to donations from several individuals and companies. Splash Park There has been some discussion about removing the west and south fence for the splash park – this would open up the space and make it more welcoming and inviting. Are there objections or thoughts on this before we proceed? 6:00 pm- John Derksen, Animal Control report (and review of request) John met with Council at 6:00 pm John to be added to the email chain for upcoming newsletters CAO to request from the surrounding muni’s if they would contribute to a net gun Chip reader If I don’t catch the animal it’s an hourly rate, if I catch it’s the bounty fee To whom it concerns: I have been providing Animal Control to Town of Morris for 20 plus years. Remuneration has remained stagnant while cost of living has not. I am proposing that monthly retainer fee be raised to $300.00 monthly, hourly rate to $ 22.00 and bounty fee per animal to $150.00. I have based my increases in cost of living increases. I would also appreciate a yearly increase based on inflation rate. I am prepared to continue Animal Control at present rates until July 31 2019. Sincerely John Derksen 6:15 pm- Brian Wiebe PW report Brian presented his report to Council and had discussions on top issues Public Works Report August 2019 Open House Thank you to all that attended Approximately 100 people attended Cemetery New rows to be marked and constructed for burial locations New ash plot area to be marked for 2020 Tree order PW will place the tree order earlier in 2020 Have received requests from the public to be part of the tree order o Discussion with council about how this can work Asphalt patching Asphalt patching to continue in late August & early September Will be focusing on multiple potholes Road infrastructure Kennedy Street West road work has been completed o Boulevard dirt work currently being done Additional patches have been prepped and the first layer of asphalt has been laid down o Completion of those patches are to be done before September 1st o Boulevard dirt work to be completed after that Charles back lane storm sewer has been installed Southeast corner of Home Hardware to Lucinda Will greatly reduce any standing water or drainage issues Manitoba Stampede week Assisted with tables for Stampede kick-off (Morris Chamber) Assisted with tables for pancake breakfast (Access CU) Assisted sweeping in front of grandstands (VAS) 138 Southwood Storm sewer & driveway access created Agassiz Trail Road infrastructure completed Signage ordered New infrastructure codes Inspection of main line hookups (water & sewer) Minimum requirements List of authorized contractors for hookups o Discussion with council about a new bylaw for building codes & authorized contractors Fall Cleanup Implementing a trial run of Town Cleanup “zones” o Zone 1 – Main St West from McMillan to Boyne o Zone 2 – Main St West from Boyne to Wellington o Zone 3 – Main St East from Gray St to Boyne o Zone 4 – Main St East from Boyne to Trailer Court (including New D) . Explanation of informing residents and how it works to be addressed with council PW Policies Questions?? _____________________________________________________________________________________ Minutes from last Meeting: Moved by: Ruth Murray Seconded by: Margaret Johnston Be it resolved that the Minutes for the July committee as a Whole meeting be adopted as presented. _____________________________________________________________________________________ Council Round Table (Committee, Board, and Personal Reports): Mayor Scott Crick Mayor’s Report For Committee as a Whole – Aug 29, 2019 Events attended or Mayoral activities (paid): July 25 – Economic Development Committee Meeting (2 hours) July 25 – Long-form Interview with SEJ (1.5 hours) July 25 – Meeting with Golf Course President (1 hour) July 30 – Golf Course Board Meeting (2 hours) Aug 15 – Meeting with Deputy Mayor (1.5 hours) Aug 27 – Golf Course Board Meeting (2 hours) Events attended or Mayoral activities (unpaid): July 23 - Golf in Morris with Winnipeg Mayor Brian Bowman and Deputy Mayor Markus Chambers (4 hours) Aug 8 – Hosted summer camp children at the Town office (1 hour) Aug 13 – In the Mayor’s Chair interview (.75 hours) July-Aug - Various Correspondence, phone calls, etc. (10 Hours) Items of Interest to Report on: 1. I am continuing to pass along the message that if we have citizens who do not access social media or online information that we identify these people, and ensure they are notified of any critical issues. Hopefully we can continue to deliver this message, and get a good list of those who need information 2. I believe we are close to having the Valley Fiber site finalized, and will be discussing this at CAAW tonight 3. The summer has been relatively quiet, but recently I have been fielding a higher number of calls and messages from our citizens. This has been very interesting, and I am curious if the rest of Council has been experiencing this? 4. We will be discussing the leaking culverts at CAAW tonight – the golf course needs to replace them to keep high water out. We need to determine if we bear some ownership here, as one or two of the culverts relate to our ability to drain the lagoon. 5. Thank you to Brigitte for assembling the quotations for engineering services and financing our land purchase and development. Moving forward with this development is very valuable for our community, and it is nice to see progress. 6. Mayor Bowman expressed interest in learning more about the flood detour that the Province is proposing for PTH 75, so I will share what information we have with him. Flooding, the fear of flooding, and a problematic detour affects Winnipeg as well as Morris. 7. I had noted the Province had put two-direction flashers on the crosswalk, as well as corrected the “no passing” stripes on PTH 75. We appreciate this, and will continue to work with the school, Province, and RCMP to improve crosswalk safety. 8. I am looking forward to our elections being over so that we can begin to move forward on initiatives with the Province and Federal Government. Noted and Discussed _____________________________________________________________________________________ Councillor Mel Baxter An update on the Handivan Service has the financials in good shape with a reserve fund holding $84,485.00 as of July-31/2019. The new mini-van (Toyota) is fully paid off. The new bus had a warranty repair done to the back A/C unit the old bus is not sold yet. Rosenort motors is to drop the price and increase advertising exposure. A slight change in rate structure was introduced to allow for long waits on client trips (i.e.- regular dialysis trips to hospital) where the van is tied up for hours waiting for the return trip. New charge is mileage + $12.00 per hour. Previous charge was mileage + $25.00 Noted and discussed _____________________________________________________________________________________ Councillor Margaret Johnston Red River Valley Agency- new Chair Interagency- haven’t attended a mtg in a while Morris Manor- inspection performed August 29th, 2019 _____________________________________________________________________________________ Councillor Tim Lewis Nothing to report _____________________________________________________________________________________ Councillor Ruth Murray *promo items need to be purchased – have Arien look at items to purchase I don't expect to make this in time for the CAA meeting but shall orally convey to Council at the meeting.
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