Minutes of the 22nd USATF Annual Meeting

Opening Session There were speeches from candidates for the contested offices: President: Sam Bell, Bob Bowman, William November 30, 2000 – Kiva Auditorium Guy, Kim Haines and Bill Roe. Vice President: Terry Crawford, Dee Jensen, PRESIDENT’S WELCOME and . President Patricia Rico called the meeting to order at 9:30 AM in the Convention Center at MINUTES Kiva Auditorium in Albuquerque, NM. She Motion: (Emerick/W. Hickman) Approve Los welcomed all to the 2000 USATF Opening Angeles Annual Meeting minutes as Session. Rico emphasized the past, present published with the correction to include the and future manifested in this years Convention approval of the 1999 Law & Legislation at theme: Securing the Future of the World’s #1 the closing session. APPROVED. Team. IAAF UPDATE ASSOCIATION WELCOME Mr. Robert Hersh, IAAF delegate, spoke of Ron Mascareñas, New Association attending the party in honor of Samaranch of president, welcomed all the attendees and the IOC in Luzanne. Hersh spoke of the introduced the Acoma Pueblo performers in a continued numbers of the participants of the traditional ceremonial dance. sport, and the continuity of the programs. There will be prize structure changes, and ATTENDANCE the IAAF is looking at potential changes in Roll call was taken and a quorum was present. race walk rules among other things. Drug issues are still at the forefront. ANNOUNCEMENTS Walter High, Membership chair, asked the FINANCIAL REPORT following chairs to please meet with him as , along with Jim Elias and Ed soon as possible: Hawaii, Iowa, Michigan, Koch, announced that their report is Snake River, , , South published in the book. Texas, Tennessee, Utah, Virginia, West Texas, Wyoming. PRESIDENT’S REPORT President Patricia Rico concluded her four- ELECTION ANNOUNCEMENTS year term by summarizing some of the Bob Langenbach announced the candidates for challenges that had to be faced: a leadership offices. There were two offices with only one change, a financial crisis, the need to candidate. Ruth White asked for a motion for restructure USA Track and Field. It was a acclamation for the unopposed offices. time to re-energize. All of the membership rose to the challenge. Motion: (Emerick/C. Langenbach) Accept the nominee, Darlene Hickman for the office of President Rico mentioned some of the Secretary by Acclamation. APPROVED. highpoints: Ø Revenues have been raised by 70%. Motion: (Boyajian/C. Langenbach) Accept the Ø We have new sponsors at our side, nominee, Ed Koch for the office of Treasurer by such as SoBe Beverage company Acclamation. APPROVED. Ø We witnessed the best Trials ever. There was a need to re-organize and Motion: (Linnerud/C. Langenbach) Accept the re-focus and this was done. Rico nominee, Jerry Crockett for the office of LDR emphasized that there is more to do. representative to the Board of Directors by acclamation. APPROVED. President Rico reminded us of this year’s and some of our athletes

1 Albuquerque, NM -- November 29 - December 3 who excelled: Maurice Green, Michael Ms. Rico was very generous in her time, Johnson, Antonio Taylor, and guidance, and advice over the past four . Rico noted that our high school years. participation is still strong and growing. We have done so much in such a short time but we Masback then introduced Ken Fiske, a must do more. We have put a lot of pieces representative from the city of Edmonton and together. We must do more to secure a the World Championships. Mr. Fiske spoke dynasty nearly unparalleled in sport. We must about the city, the area and the drive our development programs as if we’re Championships. behind the rest of the world or we may find ourselves being surpassed. Respectfully Submitted,

President Rico honored nine people with the Darlene E. Hickman President’s Award, chosen and given annually Secretary of USATF by the USATF president to USATF members based on their dedication and overall contributions to the sport of track and field. This years honorees are Carol Coram, Mort SUMMARY OF ACTION ITEMS Diamond, Bonnie Edmonson, Rhea Warren, Motion (Emerick/C. Langenbach) Accept the Carol McLatchie, Danny Grimes, Sandy nominee, Darlene Hickman for the office of Pashkin, Larry James and Bill Thompson. Secretary by Acclamation. APPROVED.

CEO REPORT Motion (Boyajian/C. Langenbach) Accept CEO addressed the gathering the nominee, Ed Koch for the office of of around 1,200 registrants. He emphasized Treasurer by Acclamation. APPROVED. the highlights of the last year in all areas of USATF, from race walking to officials to Motion (Linnerud/C. Langenbach) Accept membership and associations to youth, road the nominee, Jerry Crockett for the office of racing and track and field. LDR representative to the Board of Directors by acclamation. APPROVED. In looking toward the future, Masback emphasized gains made in the effort to "build Motion (Emerick/W. Hickman) Approve Los the brand" and market USATF, including the Angeles Annual Meeting minutes as new sponsorship deal signed with SoBe Sports published with the correction to include the System, and the relocation of the National approval of the 1999 Law & Legislation at Track and Field Hall of Fame to the 168th the closing session. APPROVED. Street Armory in New York City.

USATF and IAAF have worked well together. We need to focus more on the USOC & USATF Closing General Session working together.

Masback pointed out that the USATF has December 3, 2000 – Ballroom A tested more athletes, more frequently and for a longer period of time than any other. We should ATTENDANCE feel proud that we are a forerunner in the drug- The secretary, Darlene Hickman took roll testing field. Our potential for success is great! call, and she announced that a quorum was present. Masback mentioned how much he appreciated the tireless efforts of President Patricia Rico.

2 Minutes of the 22nd USATF Annual Meeting

CREDENTIAL/ MEMBERSHIP ISSUES LAW & LEGISLATION Walter High, Chair of membership, reported Mr. Tim Baker asked for the approval of the that there were no credential or membership USATF Law and Legislation report. Motion issues. (Emerick/Douglass) Approve the published USATF Law and Legislation report. Mr. High pointed out that there is an additional APPROVED. requirement for Associations – they need to adopt the new set of voting standards. COMPETITION RULES Association minutes for their 2001 Annual Motion (Douglass/ Honikman) Approve the Meeting need to be on file as well as the published report of the Rules committee. Bylaws. He announced to all delegates to bring APPROVED. a copy of their annual minutes as well as their Bylaws to the USATF annual meeting and that RECORDS should resolve most issues. Basil Honikman presented the Records and asked for their approval. Motion (Douglass/ ELECTION RESULTS Emerick) to approve the published report of Mr. Walter High read the New Officers for the the Records committee. APPROVED. Board of Directors: CEO REPORT President...... Bill Roe Craig Masback, CEO, thanked the New Vice President...... Dee Jensen Mexico Association and President Ron Secretary ...... Darlene Hickman Mascareñas for all of their work and Treasurer ...... Ed Koch complemented them on their hospitality to LDR Chair ...... Jerry Crockett the city of Albuquerque. Masback thanked USOC Representative...... Lynn Cannon all delegates for all of their hard work and for their focus on getting the job done. Motion (White/Murphy) Destroy the ballots. APPROVED. RESOLUTIONS Darlene Hickman, secretary, read a motion SITE SELECTION to the USATF registered delegates in Motion (Emerick/Springer) to approve Jackson- attendance at the 2000 USATF Annual ville, Florida as the 2005 Annual Meeting Site. Meeting. APPROVED. WHEREAS, track and field and cross The following are the Annual Meeting sites for country running are the #1 participatory the next 4 years: sports among junior high and high school 2001 ------Mobile, Alabama students, with many of these athletes going 2002 ------Kansas City, MO on to participate at the collegiate level as 2003 ------Greensboro, NC well as participate in many USA Track & 2004 ------Portland, OR Field sanctioned competitions; and

2001 BUDGET WHEREAS, the number of track and field , member of the budget and cross country scholarships available at committee, presented the 2001 Budget for the NCAA level is inequitable, based on approval. starting positions, to allow many of these athletes the ability to participate at this level; Motion (Emerick/Fortune) Approve the 2001 as compared to the overall number of USATF budget for $11.5. APPROVED. scholarships available to athletes in other sports;

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NOW THEREFORE, be it resolved that USA endless patience and remarkable endurance Track & Field supports efforts, including those over the past four years. of the U.S. Track Coaches Association, to Roe stated that he wants to include coaches create equality in scholarship assignments for in our organization in any way we can. He track and field and cross-country, based on hopes to work for a common rulebook for all starting positions, at the NCAA level. officials. Roe had stamped envelopes available, and he asked for everyone present Motion (Emerick/Mathews) USATF support to give him your advice and suggestions. efforts to create equality in scholarship assignments for track and field and cross Motion (Baker/Weinbel) Adjourn the country, based on starting positions, at the meeting. APPROVED. NCAA level. APPROVED. Meeting adjourned at 11:15 AM. The secretary, Darlene Hickman, read the customary Saving Resolution for the good of Respectfully Submitted, the order: Darlene Hickman 1. That USA Track & Field approve the acts Secretary and actions of the national officers, Executive Committee and the Board of Directors from the previous year, and SUMMARY OF ACTION ITEMS 2. That the standard bank resolutions be approved for opening, closing and changing Motion (White/Murphy) Destroy the ballots. signatures on bank accounts and signing APPROVED. notes, and 3. That such resolutions are made an official Motion (Emerick/Springer) Approve part of the minutes. Jacksonville, Florida as the 2005 Annual Meeting Site. APPROVED. These resolutions were moved, seconded and approved by voice vote without dissent. Motion (Emerick/Fortune) Approve the 2001 USATF budget for $11.5. APPROVED. NEW BUSINESS Masback announced the transfer of the Hall of Motion (Emerick/Douglass) Approve the Fame Research Collection to the Amateur published USATF Law and Legislation report. Athletic Foundation in . The APPROVED. collection will be part of one of the most successful sports foundations in the country. It Motion (Douglass/Honikman) Approve the will also give USATF a major presence on the published report of the Rules committee. APPROVED. West Coast. The National Track and Field Hall of Fame Collection includes nearly 35,000 Motion (Douglass/Emerick) Approve the books, manuscripts, periodicals and other published report of the Records committee. materials that chronicle the history of track and APPROVED. field and the World’s #1 Track and Field Team in the United States. Motion (Emerick/Mathews) USATF support

efforts to create equality in scholarship Retiring president Patricia Rico introduced the assignments for track and field and cross new officers of the USATF Board of Directors. country, based on starting positions, at the

NCAA level. APPROVED. The new USATF President, Bill Roe, thanked all the delegates. President Roe gave a special Motion (Baker/Weinbel) Adjourn the meeting. thanks to Patricia Rico for all of her hard work, APPROVED.

4 Minutes of the 22nd USATF Annual Meeting

Board Of Directors be considered, there are three dates that are important deadlines: December 3, 2000 Albuquerque, NM (Revised) 1) January 11, 2001 – a letter of intent from USATF to WAVA Attendance: Bill Roe, Dee Jensen, Darlene 2) May, 2001 – bid items, approved Hickman, Ed Koch, Patricia Rico, Sue financial statements – received by Humphrey, Terry Crawford, Stephanie WAVA Hightower, , Dan Pierce, Jerry 3) July, 2001 – final bid forms completed Crockett, Danny Grimes, Carol McLatchie, George Mathews, Bob Flint, Alan Roth, Sharon MOTION (Rico/Pierce) Defer consideration Couch, Sandra Farmer-Patrick, Basil Honikman of 2005 bid for further study and send a letter and Bob Hersh of intent of a USATF site without the designation of a specific city. APPROVED. Past President Frank Greenberg General Counsel David Greifinger MEMBERSHIP REPORT IAAF Representatives: Charles DesJardins Committee Chair, Walter High, distributed a and William Hickman membership report to the USATF Board of Staff: Craig Masback, Thomas McLean, Jim Directors. This report outlined the Elias, Kim Betz and James Thornton membership standards to be used in the first Guests: Helio Rico, David Morey, George two-year evaluation period commencing in Kleeman and Walter High 2001. There are five area standards that must be met: (1) Individual membership First meeting of new USATF Board of Directors standards, (2) 20 individual members per – final meeting of year. 100,000 population, (3) organizational member standards, (4) 0.4 organizational PRESIDENT’S REPORT members per 100,000 population and (5) Newly elected USATF President, Bill Roe, certified officials standards. There is another opened the meeting and welcomed all the category of standards where six of eight newly elected officers and newly elected chairs must be met: (1) specific organic documents and representatives to the new Board. on file with the National Office, (2) annual President Roe asked new members to meeting held in a timely fashion, (3) conduct introduce themselves. Championships in all sports disciplines, (4) maintain a website and have at least one There were brief reports from all chairs. annual mailing, (5) sanction event minimums, (6) 0.5 sanctioned events per Discussion centered around a Sacramento 100,000 population, (7) national delegate WAVA 2005 bid presentation to the Masters minimums, and (8) Level I coaching clinic LDR committee and the Masters Track & Field minimum. Committee. The Masters LDR committee Chair, Jerry Crockett, reported at the LDR joint MOTION (Grimes/Hightower) Accept the meeting there was unanimous support for the Membership Report recommended Sacramento bid. The Masters Track & Field accreditation standards for Associations as Committee Chair, George Mathews, stated that submitted. APPROVED. his committee listened to the proposal and presentation. A motion for non-support followed the Sacramento proposal by the Masters Track NEW BUSINESS & Field Committee. Bob Hersh referred to Regulation 41 in the Governance Handbook for OFFICIALS the appropriate process to host a World or area Secretary, Darlene Hickman was asked to championship. In order for a WAVA 2005 bid to present a Resolution from the Officials

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Committee regarding the compensation of SUMMARY OF ACTION ITEMS officials. Correspondence from Craig Masback accompanied the Resolution. Discussion was 1. MOTION (Rico/Pierce) Defer consider- postponed to a later meeting. ation of 2005 bid for further study and send a letter of intent of a USATF site LAW & LEGISLATION COMMITTEE without the designation of a specific The Law & Legislation Committee presented a city. APPROVED. Resolution concerning the development of a ten-year athlete membership list. The resolution 2. MOTION (Grimes/Hightower) Accept also added correspondence to be sent three the Membership Report recommended times a year at a minimum. After discussion, it Accreditation standards for was decided that there would be a significant Associations as submitted. budgetary impact that needs to be explored. APPROVED. The fiscal reference is contained in Article 8:H.5, and additional consideration of Article 3. MOTION (Crockett/Hightower) Approve 7:B noted (page 32-33 of 2000 Governance the resolution concerning ten-year Handbook). athlete memberships. TABLED. (Hightower/Pierce) MOTION (Crockett/Hightower) Approve the resolution concerning ten-year athlete member- ships. TABLED (Hightower/Pierce) Budget Committee RECOMMENDATION OF FUTURE MEETING SITES/DATES Minutes of November 30, 2000 meeting Draft meeting schedule was presented. Members present: Larry James (Chair), · January 21 at 8 pm (Eastern) Mary Stroud, Bill Nault, Curt Clausen, Ed Koch (non-voting) · March 3 & 4 – Indoor Nationals in Members absent: Fred Newhouse, Steve Albert and Pete Rinehart · Between April & May – Conf. Call (TBA) National Office Staff present: Jim Elias, Debra Johnson · June (21-24) – Outdoor Nationals in Eugene Larry James opened the meting with · August – Conf. Call; Associations Workshop member and guest introductions and an overview of the budget process. Jim Elias · October 21 – Possible meeting (after budget noted certain administrative matters such as meeting) recent mailings and the reconciliation of the detailed line item budget to the budget · November/December – Annual Meeting in presented to the Board of Directors and Mobile, Alabama delegates.

Many members had limited time before flight Larry James asked for appeals, questions departures so the meeting was adjourned. and other comments from the non-members present. Respectfully Submitted: Lorriane Gersitz, on behalf of the Darlene E. Hickman, Mountain/Ultra/Trail Running (MUT) USATF Secretary subcommittee of the LDR Committees, Board of Directors requested the allocation of funds to various MUT teams for international competition be

6 Minutes of the 22nd USATF Annual Meeting maintained at the requested $5,000 level. The Motion (Bill Nault, seconded by Mary Committee responded that the Executive Stroud): Reduce Association Grants budget Committee (on November 28, 2000) indicated from $20,000 to $15,000 and increase the their desire to support the MUT program at a Associations Committee budget from minimum of $3,000. Further, the National $19,000 to $24,000. PASSED: 4-0 Office and Track & Field Committees will be responsible for allocating certain budget cuts Note: This change in the budget affects among various teams and will be directed that line items in the detail budget only and the reduction (if any) in MUT funding cannot does not affect the amounts shown in result in a budget less than $3,000. the budget presented to the Board of Directors and the delegates. Ed Koch indicated a possible rules change would result in an additional age group at the John Chaplin, on behalf of Men’s Track & youth and Junior Olympic meets. The financial Field, requested $5,000 in additional funding impact of this change was not certain and could (from $10,000 to $15,000) for oversight be significant. “slots” at national championships. John Chaplin also noted an equal increase would Motion (Curt Clausen, seconded by Bill Nault): be due the Women’s Track & Field Report to L&L that Budget Committee requests Committee. A discussion ensued regarding the proposed rule change regarding the the slots for volunteer oversight at USATF addition of the sub-bantam age group be tabled Track & Field Championships (6 to 10, pending an analysis of the financial and other depending on the meet) and how those slots business impacts. PASSED: 4-0 related to the additional slots requested.

Alan Roth, Kountez Moore and Ronnie Smith, Motion (Curt Clausen, seconded by Bill on behalf of the Associations Committee, Nault): Maintain the proposed $10,000 requested that $102,000 be restored to various funding for both the Men’s Track & Field and members services and Association services Women’s Track & Field Committees. programs (all affecting the member services PASSED 4-0 line item). Discussion ensued regarding the possibility of incremental revenues from Basil Honikman, on behalf of the Road publications and new memberships. A Running Information Center, requested an separate discussion centered on the budget increase in funding from $85,000 to $95,000. allocated the Associations Committee and Discussion ensued regarding the nature of whether the submission used by the Budget RRIC and Running USA activities and how Committee (submitted by the Committee the additional funds would be used. treasurer (Kountez Moore)) constituted their correct submission and Alan Roth requested Motion (Mary Stroud, seconded by Bill $13,000 in additional funds for Committee Nault): Maintain the proposed $85,000 operations. funding for Information Center with a direction to develop a 2002 proposal It was the consensus of the Budget Committee which incorporates the Association that member services retain any incremental Committee activities and focuses on USATF revenue from publication advertising or membership growth and other aspects of the membership increases above the projected USATF strategic plan. PASSED 4-0. 70,000. In addition, budget requests for $28,000 (member services) and $8,000 Jim Elias discussed the planned distribution (Association Committee) were moved to the of the current “spending guidelines” for contingency list to be presented to the Board of committees that were developed by the Directors. Budget Committee. The committee members will review and offer potential

7 Albuquerque, NM -- November 29 - December 3 revisions with the goal of proposing new MEMORANDUM guidelines at the next Budget Committee meeting. The next Budget Committee meeting will be scheduled for February 2001 To: Youth Committee Chair (teleconference). Rules Committee Chair

The meeting concluded with no other matters From: Budget Committee discussed. Date: November 30, 2000

Submitted by: The Budget Committee was made aware with proposed legislation that would add an G. Larry James additional age group to USATF’s youth Chair, Budget Committee meets. Significant discussion ensued regarding the possible budgetary impacts of such as change, most notably the clear Summary of Actions from the message that the impact in not yet known. November 30, 2000 Accordingly, the Budget Committee passed Budget Committee Meeting the following resolution:

Motion (Curt Clausen, seconded by Bill Nault): Motion (Curt Clausen, seconded by Bill Table the proposed rule change regarding the Nault): Table the proposed rule change addition of the sub-bantam age group pending regarding the addition of the sub-bantam age an analysis of the financial and other business group pending an analysis of the financial impacts. PASSED: 4-0 and other business impacts. PASSED: 4-0

Motion (Bill Nault, seconded by Mary Stroud): The Budget Committee welcomes the Reduce Association Grants budget from opportunity to work with the Youth $20,000 to $15,000 and increase the Committee and the National Office to Associations Committee budget from $19,000 analyze the budgetary impact of such a to $24,000. PASSED: 4-0 change and will direct the National Office to include such a contingency in the 2002 Motion (Curt Clausen, seconded by Bill Nault): preliminary budget. Maintain the proposed $10,000 funding for both the Men’s Track & Field and Women’s Track & Please contact Larry James, Ed Koch or Jim Field Committees. PASSED 4-0 Elias for further information.

Motion (Mary Stroud, seconded by Bill Nault): Maintain the proposed $85,000 funding for Road Running Information Center with a direction to develop a 2002 proposal which incorporates the Association Committee activities and focuses on USATF membership growth and other aspects of the USATF strategic plan. PASSED 4-0.

8 Minutes of the 22nd USATF Annual Meeting

Sport Committees

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10 Minutes of the 22nd USATF Annual Meeting

Men’s Track & Field international group is responsible for No minutes received all testing. USATF is getting “out of the business” with the advent of USADA.

c. Staff/Volunteer relations and Women’s Track & Field interactions – this issue grew into quite a lengthy discussion concerning staff Executive Committee -- November 29, 2000 selection, staff preparation, staff evaluation, and working relations 1. The meeting was called to order at 9:15 between the men’s and women’s a.m. by Chair, Lynn Cannon. staffs. Points of information are as 2. Dee Jensen reported from the IAAF follows: Women’s Committee, which recently met. i. The need to follow-up on athlete Their recommendations will be forwarded evaluations. to the IAAF technical committee for their ii. Better definition of responsi- action, they then send on bilities/communication of the recommendations to the IAAF general professional staff vs. volunteers committee for final approval. iii. The need to be more proactive in a. Women’s Steeplechase – to be developing better working contested in the 2003 World relations between the men and Championships and the 2004 Olympic women Games 1. Perhaps to identify b. Hurdles – to raise the height of both Olympic staffs earlier and the 100m hurdles to 36” and the 400m to give them more time to hurdles to 33” develop c. Women’s veteran age category to be 2. Need to mentor incoming 40, rather than 35. staff d. Women’s – to contest in the 3. Perhaps to utilize the Junior World championships in 2005, expertise of our own sport the Senior World Championships in science folks to offer team 2007 and the Olympic Games in 2008. building and group Also, to alter the men’s decathlon sensitivity training for the order of events and to contest the staffs – either as a discus and pole vault on the first day of prerequisite for being competition. eligible for selection or as 3. Pat Rico, USATF president, expressed training of chosen staffs. her appreciation for the tireless hours 4. To examine the concept of work by the volunteers of the of requiring coaching Executive Committee. education as a 4. Lynn Cannon reported on issues and prerequisite for inclusion discussions stemming from the USATF in the staffing pool. Executive Committee: iv. Without the Olympic Festival as a a. Transgender – rather than establishing training ground for coaches/ a policy, USATF will continue to deal managers, we should examine with it on a case-by-case basis. other avenues of regional b. Drug Issue/ Olympics – Craig competitions, event specific Masback has repeatedly responded to competitions, etc. to bring in new the drug issues that surfaced in coaches/managers. Sydney. Apparently, the United States v. The concept of combining the is caught in the middle of an men’s and women’s staffs and to international political arena; perhaps what degree of combining the the time will come when one staffs – examine assignments by

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event area, examine the division all of the teams have been NCAA, of labor for men/women, etc. rather than club teams). vi. Effect of change in USATF i. It was moved, seconded and legislation, which has dropped the unanimously passed to ICC and replaced the staff contest the 4x400m and the selection task to a new committee. distance medley relay as 5. Scott Davis – first examine of non-championship events. standards. The standards will be ii. The DMR is at the end of approved at the joint men and Friday’s schedule; the 4x400 women’s track and field meeting on will follow the TV window. Friday. Preliminary changes were to 8. Andrea Johnson, USATF office staff, the Juniors – 800m (2:14.14) and 200 International teams, reported on (24.64) and LJ (5.80/19’0. 25”). Duffy Edmonton. Mahoney added updates to the indoor 9. Staffing – the following staffing standards. recommendations were voted upon. 6. Discussion of Junior events a. For ICC approval: a. 10k – is listed as a national i. World Indoor Champion- championships event, but has not ships – Dave Rodda as head recently been included in the coach, to replace Teri schedule of events because it is Jordan not an event in international ii. World University Games – competition. In spite of information 1. Team Leader – Henley included in the meet information, Gabeau, RRCA there was confusion concerning 2. Asst. Team Leader – where these athletes would Chu Xheng, UNLV continue as members of the 3. Head Coach – Craig national team, receive uniforms, Poole, BYU etc. Whether to include the 10k in 4. Asst. Coach – Lori Feit- this year’s schedule of events will Melnick, Univ. of Rhode be discussed at Saturday’s Junior Island Commission meeting. 5. Asst. Coach – Angela b. SC – The executive committee has Goodman, Michigan recommended that the addition of State the women’s steeplechase in the b. For Women’s Track & Field 2001 competition (in addition to the Committee approval: flat 3k) as long as this addition i. International Junior would not affect the Richmond competition contract, which is already settled. 1. Head coach – Amy Cathy Sellers will approach the Deem, Univ. of Miami Richmond LOC concerning the 2. Asst. coach – Gwen steeplechase. Harris, James Madison 7. Indoor Championships – Duffy University Mahoney 3. Manager – Roberta a. Standards – for the first time, the Chisam, St. Francis HS, IAAF will accept both 1500 and Mt. View, CA mile times; USATF will add a mile c. For – standard and contest the mile Women’s Chair of her rather than the 1500m appointee b. Relays – if relays are contested as 10. Staff selection committee members (to non-championship events, then the replace ICC, relative to staff selection NCAA entries can include – to be approved at the Women’s foreigners on their teams (recently, Track & Field committee; Karen

12 Minutes of the 22nd USATF Annual Meeting

Dennis, Teri Crawford, Deanne participation (and fitness), the women Vochatzer. won only one medal. The 2002 World 11. Cathy Sellers – Pan American Junior Championships will be in July in team selection: Only 5-10 athletes will Kingston, Jamaica. travel, because of the late timing of the e. Standards – Scott Davis – updated event and our recent experience in standards with suggestions from the Chile with very poor performance. Executive Committee. The standards Cathy suggested that all team were to be finalized at the joint men selections be potential finalists, with an and women’s t/f meeting. emphasis on the throwers. f. Law & Legislation – John Babington 12. Lynn Cannon – questions for the g. Hall of Fame – Louise Tricard candidates forum: Two potential h. – Craig Poole – provided questions were formatted an update on IAAF recommendations/ a. Past accomplishments in Timelines for moving from the providing opportunities for heptathlon to the decathlon. women i. Development – Sue Humphrey – The b. Plans for working together and role, progress and problems of the addressing concerns of Olympic Training Centers are coaches/NCAA as brought providing a new challenge for the forward by the formation of the development programs. USTCA j. Juniors – Cathy Sellers – to be held in 13. The meeting was adjourned at 1:10p 2001 on June 16-17 in Richmond, VA. Upon recommendation of the women’s executive committee, the November 30, 2000 – WTF General Meeting steeplechase will be contested as a women’s championships event. 1. Lynn Cannon, chair at 6:20 p.m, called the k. IAAF Women’s Committee – Lynn meeting to order. described the sequence of suggestion 2. This being Lynn’s final meeting after 12 from the women’s technical years of chairmanship, she provided a committee to the council for decision. historical review of progress throughout Women’s issues include hurdle her tenure, and she encouraged the height, steeplechase and the meeting members to continue in their evolution to the decathlon. quest to promote and support women’s 4. Staffing Recommendations track and field. a. World University Games (as reported 3. The meeting consisted of a series of by Terry Crawford) – Beijing, China: reports from those chairs and staff To be resented/accepted at the ICC present. Lynn commended each of those staffing meeting. giving reports with a plaque of i. Team Leader – Henley Gabeau, appreciation. RRCA a. Olympic Games – Lynn review our ii Asst. Team Leader – Chu Zheng, Olympic Teams performance, as the UNLV full Olympic staff was attending a ii. Head Coach – Craig Poole, White House ceremony BYU b. Olympic Trials – Deanne Vochatzer iii. Asst. Coach – Lori Feit- c. Cross Country – Anne Timmons – Melinck – Univ. of Rhode The group was reminded that with our Island new organizational structure, cross- iv. Asst. coach – Angela country would become its own sports Goodman – Michigan St. committee in the coming year. b. International Junior Competition – It d. Juniors – Carla Coffey – With the fall was moved, seconded and voted to championship date limiting our accept the following:

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i. Head Coach – Amy Deem, disappointment to many, as three athletes Univ. of Miami were not automatically selected to the 2000 ii. Asst. coach – Gwen Harris, Olympic team. 171 women started James Madison Univ. the race and 141 finished. ran iii. Manager, Roberta Chisam a seven minute person best to win over a very iv. Jr. Pan Am Head Coach – talented U.S. women’s field. Sam Germany 5. ICC Staff Selection Subcommittee – It A Women’s LDR Marathon Development was moved and seconded to select Teri Summit was held at the Olympic Training Crawford, Deanne Vochatzer and Karen Center in Chula Vista, CA in June. My thanks Dennis as the women’s track and field to Ray Lapinski for organizing the very committee’s three (3) members to the popular marathon camp. newly operational ICC staff selection subcommittee. WLDR Budget: Carol reviewed the 2001 6. Rules – Bob Podkaminer: The committee budget process. WLDR requested $30,000 was alerted to the following numbered for committee operations in 2001 and were proposed rule changes; 4, 11, 13, 14, 15, awarded $12,200. There is also $2500 16, 17, 18, 19. 20, 22, 39, 43, 48, 56, 59. available to WLDR in a “national Bob provided an explanation of the rule championships program” line item. The US change and received consensus on Road Running Circuit remains funded at positional support. $25,000 combined for both women and men. The AAD Program received $1000 rights fee Meet adjourned. from the Jacksonville River Run 15K and $2000 from the Tuft’s 10K Championships Submitted by, earmarked and spent on WLDR-AADP.

Rich Torrellas, Secretary Rules: referred members to the rulebook and reviewed rules of interest to the LDR committees. Items to note: rules 65, 66, Men’s LDR 63, and 80. No minutes received Law and Legislation: Nina Kuscsik reviewed the USATF restructuring of the LDR Division

and answered questions. Nina will Women’s Long Distance recommend a restructuring diagram to help all Running to understand the process. Nancy Hobbs proposed that the MUT subcommittee be December 1, 2000 – 8:00 am to 10:00 am changed to council status, so it will have equal status to the cross-country council. Meeting called to order by Carol McLatchie. Carol welcomed all in attendance. Everyone Session adjourned. was asked to sign in and introduce themselves to the group. December 1, 2000 – WLDR - 1 pm- 3:30 pm Carol referred the group to the WLDR Committee report in the Annual Meeting Meeting called to order by Carol McLatchie. publication. Women’s Marathon Development report – The 2000 Olympic Team Trials Marathon was Ray Lapinski: another special event for women. February 26 · We were allocated $8,000 again in 2000 in Columbia, South Carolina was both a from Women’s Development funds women’s running celebration and a provided by the USOC. This money can

14 Minutes of the 22nd USATF Annual Meeting

only be used for marathon development. national AADP, not just regional in We have used it for AADP (marathon scope as it was in 2000. development). In June 2000, we did a 2. Del Champs Senior Bowl 10K- Nov.3. marathon athlete development summit at Prize money is $ 25,000. They will the US Olympic Training Center in Chula bring in 20 athletes for 2-3 nights. One Vista, California. 15 women and 6 of their caveat- the race date could move up 1 coaches attended. We pooled our money or possibly 2 weeks. Joy will keep with the men’s marathon development (6 people informed. male athletes attended) and shared 3. Parkersburg Half-Marathon Aug. 18. expenses for camp staff. Robert Vaughan Purse is $18, 475 each (for U.S. men and David Martin (both physiologists), and women). They will bring in 25 Perry Julian (podiatrist), Jim McLatchie athletes. Also 15 athletes for AADP (coach), Ralph Vernacchia (sports (men and women). This is timely since psychologist) spent the week at the camp. the World Guest speakers included Olympians Championships are held in early Lorraine Moeller and and October and the event will again help nutritionist Karen Freeman. Each female to select 3 women to the World team. athlete was given the opportunity take part Uncontested Championship Bids: in physiological testing and blood work. Gate River National Championships Bill Clinton showed up too. It went well. 15K (two-year bid) - Mar. 10, 2001 and Ray was just informed that our marathon Mar. 9, 2002 (men and women). development budget has been upped for Minimum of 25 athletes for 2-3 nights. next year to $9000. · “Post-collegiate survival guide’ is Caveat - In 2002 there may be a supposed to be updated again in January problem with sponsorships so the prize by THE National Office. money could be somewhere between · Ray attended the USATF “meeting of the $18,500- $23,500. But in 2001, it will minds”. The group was charged to look at be kept at $23,500. (Note: the race development and what is needed in the director has sent a check to the WLDR next four years to develop Olympians. committee earmarked for AADP for the USATF no longer has an annual sum to previous two years) It was MSP that count on. Instead, USATF development we accept the 2001 bid. In regards to will get a share of the pot if you do your 2002, there was a motion to accept his job and put on programs that are bid for the race with the prize purse of beneficial. $23,500. If there’s a problem with getting this amount, the race director National Championships Subcommittee can come back to the subcommittee Report – Joy Smith explaining why he can’t provide the · Joy talked about the National $23,500 prize purse. In this case, Championships brochure that recaps our $18,500 would be the minimum 2000 events (women, men, and masters acceptable prize money for 2002. This LDR). They plan to do a more detailed was MSP. brochure that will be mailed out after the Annual Meeting. Examples of the Old Kent River Bank 25k - May 12. Prize brochures were available. money is $10,600. 15 athletes will be · Current National LDR Championships bid brought in with a $3000 travel budget. awards for 2001: MSP to accept. 1. Freihofer’s 5K National Champs – June 2. George Regan talked about New Haven Road Race 20k - Sept.3. the race. New this year was the press Prize money is $10,000. 20 athletes will conference, live, via the web. He also be brought in (7 of which are AADP). said that they would again be doing a This is a new championship for women.

15 Albuquerque, NM -- November 29 - December 3

It has been a men’s championship for totally remove their boycott. Joy Smith several years. Ray Lapinski suggests elicited responses from athletes by email that a liaison is sent for both men and questionnaire. The majority of the athletes women. They could take care of the said “yes” that they would be in favor of “technical aspects” of the race. There is entertaining an 8k Champs bid held South some concern that the race could be a Carolina. They felt the Carolina Marathon little more organized. It was then MSP Association had met the obligations asked to accept this bid. of them. The athletes want to go where they are supported. Carol also talked The 2001marathon, 8k, and 12k bids have not about the Carolina Marathon Association’s yet been awarded. At this point, any bids for attempts to clear up the Trials $50,000 2001 will go to the national championships rights fee. The national office hasn’t subcommittee. The 2002 5k, 8k, 12k, 20k responded in a timely manner. The 25k, 10 mile, and marathon are all still open. Marathon Trials organizers feel the Contested Championships Bid: USATF national office didn’t assist as 1. Amy Loring from The Tufts Health Plan much as expected with Trials fundraising 10k was at the meeting to make a bid and marketing details. Carol will take our for 2002-2004. She handed out info concerns regarding these concerns to the sheets that showed prize money and CEO and CFO. structure. She committed to a minimum $2000 grant to be given to Someone then made a motion that upon AADP. This money is for travel and resolving the rights fee discussion, we they are also provided with hotel would entertain a bid from the Carolina rooms. It’s a regional AADP event. Marathon Association for the 2001 8k There was a lot of discussion about Championship. MSP. how many years you can bid for. Finally there was a call for the question Session adjourned. (it passed) and we did a hand vote to approve Tufts for 2002 and 2003 (passed 15-10) December 2, 2000 w 10 am - Noon · Ultra distance and Mountain Championships will be awarded in MUT Meeting called to order by Carol McLatchie. subcommittee. · Carolina Marathon Association, led by 2004 Olympic Marathon Trials entry Russ Pate, is interested in submitting a standards: We need standards for 2004 2001 8k Championships bid. The bid has trials. For 2000 the B standard was 2:50 and not yet been submitted because they were the A standard was 2:42. Ray Lapinski unsure of their standing due to the proposed 2:48:00 B standard because he confederate flag issue from the 2000 believes that the 2:50 women will raise their Women’s Olympic Trails Marathon. Carol level if the bar is raised. He also proposed discussed the NAACP boycott of the state 2:38-2:40 for the A qualifying. Ann Marie of South Carolina. Leaders wanted it Lauck agreed we should tighten standards. removed, but there it stayed. Carol et. al She suggested 2:45 B and 2:38 A. More got together and wrote a strongly worded discussion followed. There were lots of press release. USATF noted they would supportive comments in support of raising the continue with the marathon trials in bar. Linda Honikman brought up the Columbia, but could not return for any possibility of having a third way to get in (i.e. B national championships until the flag was qualifying is 2:45 or 2:50 if it run at the removed from the capitol building. The national championships. Ray Lapinski offered flag was removed from the capitol in July a compromise for the 2004 Trials = 2:48- 2:38 2000 and moved to a memorial for and then in 2008 = 2:45- 2:35. Anne Marie confederate soldiers. NAACP did not

16 Minutes of the 22nd USATF Annual Meeting

Lauck then threw out 2:48- 2:40 if we want to (after selecting our window 2002 is keep the eight-minute window. automatically in the regular window). · When do we open the window? Nina Charlie Mahler then spoke in favor of keeping made the motion that the Women’s Trials 2:50. He noted we are raising the bar on the qualification window opens on January 1, wrong people. Look at the 2:33 Olympic 2002. MSP standard. said that the Olympic · Marja Bakker moved that we close the Trails isn’t meant to help the grassroots level. window 30 days prior to the date of the There are lots of other really good things selected Trials. MSP going on at that level. They will stay motivated to run. Name of the selection race: · Anne Marie Lauck wasn’t aware that Then are the 2:50 runners a burden to a Trials calling it the Olympic Trials limited the Event? We discussed if they aren’t funded event with securing sponsorships so much how are they are burden? Tom Cotner said (because of USOC rules). it’s because they take up hotel rooms. · Carol will re-ask Craig Masback if he is open to the idea of us renaming the Joy Smith moved that the Olympic Trials “B” marathon trials. standard be set at 2:48. It MSP (all but one voted in favor). Discussion about how we don’t want to experience another race like 2000: Then David Oja moved that the Olympic Trials · If the U.S. Olympic marathon team comes “A” standard be set at 2:39.59 or faster. MSP from the Trials race – even if the first place (100%) isn’t on the team (without a qualifying time) – the race organization should still be We are still only accepting gun times (chip happy. systems give gun times too). This is the only · Should we say we would send the top time that is accepted (per our rules). We need three women who have met the standard? to educate athletes on this. Notify everyone! · Then lots of discussion about “chasing the Include it with the info when we send out the Olympic “A” standard” -- easier for track standards. athletes than marathoners · If we don’t call it the Olympic Trials and we Athlete Qualifying Window: don’t send the top three then it may have We don’t know to date when or where our an effect to diminished prize money next Marathon Trials will be. WLDR amount. discussed having the marathon · We need to have this conversation after championships as qualifiers even if they are the racecourse is selected (i.e. if we do a outside the qualifying window. Since we don’t selection race in mixed company and have a championship marathon for 2001 yet, foreign athletes, will the U.S. athletes run there was a lot of speculative discussion the Olympic “A” standard qualifying about this. times?). · Nina Kuscsik made the motion: If the 2001 · Anne Marie Lauck agrees that we need to Marathon Championship is schedules after do course selection first, but she thinks we July 1, that WLDR include that event as a need to be discussing all possibilities. We “one-day” window of opportunity to qualify need to prepare for the worst. for the Olympic Trials. Nina withdrew her · Linda made the motion to table this motion. discussion until next year. During the year Anne Marie Lauck made the motion we · we can talk to the top 20 marathoners and open and close the window for each maybe have a better idea of course national marathon championship (2001 selection and 2002). 2002 would be a window only if it falls outside of the regular window

17 Albuquerque, NM -- November 29 - December 3

· Mary Wittenberg asked, “Can we assign to · He was happy about the results in Sydney the executive committee to talk to races and not unhappy about the Trials process. and tell them what is going on and see · Three (3) people oversee all technical who is really interested in bidding to be the evaluations in the IAAF technical team selector race. committee. The first thing they do is to · Anne Marie Lauck likes the idea of talking determine the timetable and Olympic to athletes and making the decision by Track and Field standards. next year. · The IAAF should open up the window so it · Linda Honikman withdrew her motion and is longer for marathon qualification. restated it: We authorize the executive · Technical communication for committee to make a decision about the hasn’t been selected yet. They may be selection process of the U.S. Olympic open to increase the window but probably Marathon team with input from top athletes not the marathon time qualifying and top races directors. We tabled this standards. motion until the afternoon session. · Why can’t they have 200-300 marathoners at the games? Because the number of New topics athletes in the game (all sports) must be Carol entertained a motion to accept the 1999 manageable. WLDR committee minutes. The minutes were · The technical committee changed the approved as written. Olympic “A” standard time from 2:35 to · Records – Linda Honikman reported on 2:33 for the women’s marathon in the Deena Drossin’s 15:08 5k record at spring of 1999. Apparently, we did not Carlsbad. MSP to accept it as a record. receive the information at that time – · Joy Smith will notify Patti Sue Plummer, according to Bob; the standards AAC chair, as to the WLDR Committee’s information was unevenly handed out. decision to accept an 8K Championships · IAAF website – good place to get bid from the Carolina Marathon information nowadays. Association, contingent upon settlement of · He did try to get the IAAF standard the 2000 Trials rights fee. changed. · Joy Smith reported on the updated AAC · He will do his best to get a longer window “Athlete’s Code of Conduct”- Wearing of of opportunity for marathon athletes to the flag in an inappropriate manner. There achieve the Olympic “A” standards. are first, second and third offenses. This However, he is only one of 26 members applies to all teams wearing US uniforms. on the IAAF Council. He said he would do Joy threw out the code of conduct as an his best to get 3 people representing the item of discussion. This code of conduct U.S. in the marathon in 2004 in Athens. applied at any event where the athletes · His guess is that technical delegates will receive money from the USATF (as per be selected at the end of 2001. He would USATF regulations). speculate that we could expect to see · Law and Legislation: Nina Kuscsik standards set by the end of 2002. presented a quick report. Copies of L&L · He suggests the women’s committee updates would be available tomorrow. choose courses that would help the athletes achieve the “A” standard (i.e. Session adjourned. downhill, point-to-point). The IAAF December 2, 2000 – 3:30 – 6 pm currently does not prevent qualification standards from aided courses. Meeting called to order by Carol McLatchie. · IAAF Competition Commission – Bob discussed prize money at event they run Bob Hersh, USATF council member to the (IAAF World Cross, etc.). They have IAAF, spoke about the 2000 Olympics recommended changes- outdoor track and Marathon qualifying situation and additional field has the same 1st-3rd prize money but updates from the IAAF.

18 Minutes of the 22nd USATF Annual Meeting

money has been extended down to 8th. AAC Clinics held during this annual meeting Prize money is expanded for other IAAF include: World Championship events and, in · Dr Gloria Balague and Dr. Rich addition, there will be prize money for Gordon “Working with Elite Junior teams: Athletes” · World Cross Country Championships- top · Dr. Ralph Vernacchia and Dr Keith 6 finishers = $30,000, $15,000, $10,000, Henschen “ Sydney 2000 Games: $7,000, $5,000, $3,000, Teams: $20,000 Psychological Issues” $16,000, $12,000, $10,000, $8,000 and · Dr. Jim Reardon “Lessons Learned $4,000. From Those Who Didn’t Make The · IAAF World Half-Marathon Championships Team and How to Prepare For The – Individual now is $30,000, $15,000, Next Trials” $10,000, $7,000, $5,000, and $3,000. · Dr. Rick McGuire “Post-Collegiate Teams: $15,000, $12,000, $9,000, $7,500, Athlete in the Post-Olympic Years” $6,000 and $3,000. · Even though the individual prize money is Member Services – David Oja: lower than in the past, the total amount is · The Associations of Iowa and increased because of the addition of team Wyoming have not turned in all prize money. paperwork to the national office. They · Half-Marathon and Cross Country entry are ineligible to vote this week. standards – The IAAF has added · US Corporate Athletic Association (the standards for countries that want to send Corporate Challenge) requested 501C- more than one athlete. People should be 3 membership status. They were legitimate contenders to be there approved. We may see them at the (standards will be imposed beginning in annual meeting next year. October 2001 in Bristol, England at the · The U.S. Army applied for separation World Half Marathon Champs). The from the other services. They were standards for the half marathon and cross turned down. Since they did this country are: because they wanted a vote in race 3000m = 10:00 walking, the combined armed services Steeplechase = 11:30 were given a vote. 5000m = 17:20 · New Association accreditation Half-marathon = 1:25 standards will be in place for 2001. 10k = 36:40 marathon= 3:00 Mountain/ Ultra/ Trail (MUT) Subcommittee · Junior women cross country standards report -- Lorraine Gersitz are: · As per LDR Division restructuring, 3000m = 11:00 MUT is now a council. 10k = 40:30 · The World Challenge 100k women’s 5000m = 19:00 team earned a bronze medal in 2000 Steeplechase = 13:00 (second medal that the US 100K team has brought home. Men earned silver). Ray Lapinski introduced Kim Keenan- · MUT Championships awarded for Kirkpatrick for a report from the Athletes 2001: Advisory Committee (AAC). She reported on -GNC 100K in Pittsburgh, PA, (March) the election of AAC officers. New chair is: (also selection race for the World Patti Sue Plummer, vice chair: Joetta Clark, Challenge 100K Championships) secretary: , treasurer: Chris -White River 50 mile trail run in Huffins, 3000m-10,000 event leader: Anne Washington state (July) Marie Lauck, cross country/road running event -Oleander 24 hour run in Ohio (Sept) leader: Joy Smith.

19 Albuquerque, NM -- November 29 - December 3

-Huff 50K trail run in Indiana (Dec 29, person if you or someone you know 2001) wants to get certified. · MUT Championships awarded for · A discussion was held about finish 2002: Chancellor Challenge 100k lines: It is the torso that crosses the The combined prize money for the line first that wins. The line may be above listed races is about $10,000. extended to 15 cm. The line needs to · Ultra Runners of the Year 2000: Open be a contrasting color. The official - Janice Anderson and Masters- Susan finish line is where the point of the line Olson first changes color. · MUT has discussed requiring USATF · Barbara gave a final plug to remind membership at the national everyone to become certified USATF championships. They are leaning officials. Everyone needs to re-certify toward this, but haven’t committed yet. every Olympiad. · Lorraine discussed the differences between the three sports in the MUT Ray Lapinski entertained a motion that Carol council. McLatchie be selected as the WLDR · Nancy Hobbs talked about the committee representative to the LDR Division mountain running portion of the MUT executive committee and the new USATF council. She said open women run an Board of Directors. It MSP unanimously! 8K and the junior women run a 4K. In even years you run uphill in the International Competition Subcommittee championships and in odd years you report – Kathy Nary run up and downhill. There is prize · Light schedule for 2000 due to the money in this discipline. She also Marathon and track and field Trials as well explained that “sky running” is anything as conflicts with World Cross-Country held over 2000 meters elevation. We Championships. currently have selection races for our · We sent US teams the Ekiden (8th teams. Athletes can also get on the place), Chiba Ekiden (11th place), World team based on your running resume. Half Marathon Championships (5th place They plan to have one championship team and Milena Glusac placed 10th), and of each type each year (uphill and the World 100K Challenge (3rd). uphill/downhill). The distance will vary, · We are hoping to receive invitations to but it will be shorter than a marathon. Beijing and Yokohama again in 2001. We Otherwise it would be an ultra. She didn’t accept in 2000 because we couldn’t said it is more difficult to sell national field a strong enough team. championships to trail runners because they just want to “get out Carol McLatchie reported: there and enjoy nature”. · AADP report – She summarized Will · Cindy O’Neill was selected as the Lindgren’s notes on the Association Mountain Runner of the Year 2000. Athlete Development Program activities for · They are being VERY creative in the 2000. Tuft’s 10K National Championships ways they are getting money for their donated $2000 to the program. Will’s goal teams. is to get the information out to the associations that are challenged to select Officials Committee Report – Barbara and sponsor athletes sooner next year. Palma: · Transgender report – Jill Pilgrim feels · They are writing a rules review WLDR and AAC should have a policy on (formerly known as a test) for LDR and this. Executive committee has discussed cross-country. They will be sent to the it several times. They still haven’t come up certification chair in each association in with a policy yet. They will deal with January or February. Contact that grievances on a case-by-case basis. · Athlete of the Year 2000 – Christine Clark

20 Minutes of the 22nd USATF Annual Meeting

· WLDR Contributor of the Year 2000 – Ray a championship to South Carolina. He is Lapinski on the front line and will have to answer to questions. OLD BUSINESS · She respectfully requested that he speed · We continued with the discussion from the up the national office in regards to the morning session about the selection rights fees settlement with the Carolina process for the U.S. Olympic marathon Marathon Association. team. It was MSP: We authorize the executive committee to make a decision Meeting adjourned. about the selection process of the Olympic team with input from top athletes and top Respectfully submitted by, race directors. · We next discussed the site selection process and the group reaffirmed that the Dori Robertson executive committee has the power to Acting WLDR Secretary select the site selection committee. Anne Marie Lauck and Joy Smith have agreed to continue to help get input from the elite JOINT MEETING athletes on these issues. Masters Track & Field and · Someone wanted to make a motion giving

this power to the executive committee so Masters LDR December 1 – 1:00 p.m. that there were no snafus along the way.

SO it was MSP: The WLDR committee Jerry Crockett, Masters LDR chair, opened gives the authority to the WLDR executive the meeting. He expressed pleasure in committee to select and approve the working with Ken Weinbel across the past “trials” site selection process and the site, several years. Ken reciprocated, noting that with input from elite athletes. he and Jerry at Executive Committee

meetings had raised Masters visibility and NEW BUSINESS concerns in the minds of other committee Carol had a meeting with Jim Elias, CFO, and members. Craig Masback and reported:

· She requested that the MUT team funds WAVA Reports be released. Tom Jordan reported that Brisbane · Craig responded to the very long response preparations are going well and should result time on drug testing results. This issue in the best games ever. Kuala Lumpur, affects the athletes, as there are Malaysia, is up in the air. Members of the complaints that they have to wait months Local Organizing Committee that met with for the release of their prize money. WAVA Council and signed the contract have Discussion went on about drug testing. subsequently resigned. The LOC lacks Next year the athletes will receive a financial support. Unless it can authenticate a receipt. Marja said that there should be a $1.5 Million guarantee, the games will be procedure in place that keeps the prize shifted to Puerto Rico or . money going out to the athletes that tested negative (and not held up until all athletes Tom then reported that the Kathy Jaeger case in that competition are cleared.) was previously before IAAF but has now been · Trials vs. Selection-- Craig believes that passed to WAVA. Stan Perkins who went the LDR committees we can call the with Thorsten Carlius, WAVA president, to “Trails” a selection event. Carol requested Monaco to discover what IAAF had as drug that Craig find out for sure (USOC still has abuse cases, chairs WAVA’s doping to approve how we select our team). committee. Charles DesJardins, a member of · South Carolina potential bid – she is that committee, has not received materials getting resistance from Craig to return with

21 Albuquerque, NM -- November 29 - December 3 and must be included in the decision making manage Cross-Country teams, while he does before Tom and others of the WAVA Council relays. Charles said they are still waiting for will accept the recommendation. Drug feedback from Brisbane about the policies in general are up for discussion. requirement on “no criminal record.” Barbara Presently they mirror IAAF policies for elite Kousky reminded everyone that all athletes but may need adjustment for Masters accompanying persons must complete an athletes on prescription drugs. entry form and order an accompaniment package. Don also reminded the group that Tom was asked how soon the Kuala Lumpur the exchange rate is U.S. 53 cents to Australia decision would be made. He said by end of $1. next week. Order of the Day Jerry announced that copies of the US Anti- Sacramento, CA, Bid for WAVA 2005 Doping Agency book are available on the front This bid presentation is for information only. table. Charles DesJardins expressed pleasure in bringing the Sacramento bid from the Pacific Jerry noted that approximately 600 U.S. T&F Association and the Sacramento Sports athletes and 60 LDR athletes could go to Commission. Charles has competed in 8 of Brisbane. He then introduced Don Austin, the last 9 WAVA championships. WAVA T&F team manager. wants bids four years ahead, and so far reactions about a Sacramento bid have been Don Austin said that he and Charles very positive. DesJardins would serve as co-team managers. The WAVA championships are George Kleeman, President of Pacific scheduled for July 4-14, 2001. Entry books Association, stated that the non-stadia venues are available. WAVA rules will apply (e.g. have not been selected yet, but the stadia 700g javelin, hurdle heights, etc.) All choices are strong. Spanos Stadium was applications are to be sent to used for the U.S. Olympic Trials this year. It where they will be verified, copies sent to Don, has 8 lanes, 9 straightaway; it seats 22,000 and forwarded to Brisbane. Fees must be and has a Mondo surface. The 3 tracks are paid by bank draft or credit card. separated about five miles. Hughes Stadium Confirmations will be sent by May 1 from has been used for national championships. Brisbane. Australia has a strict visa Both stadia have lights. Beaver Stadium has requirement. Don listed several tour 10 lanes straight, 9 on curve. All 3 stadia managers from which athletes can choose. have agreed to host the championships. USATF Website will have information on WAVA and link to the LOC. Names of In terms of non-stadia, George said they want individuals will be posted on the website: to put the Marathon in the Bay Area, possibly name, state, event are the only items that will with the marathon, because it be posted. Officials who want to go to will be cooler. While they could host the Brisbane should contact Rex Harvey. marathon in Sacramento, it would be much Protests will have to be made through the hotter. Cross-Country could be contested 20 team managers. Athletes can expect changes miles north of Sacramento, but their preferred on a day-to-day basis, so should attend team site is Belmont, south of San Francisco. They meetings and check the U.S. board. have a 2km closed loop course for race- walking as used for the Olympic Trials. Don further said that athletes 70+ would require a health disclosure statement. There John McCasey, Executive Director of the will be drug testing. Team uniform has not yet Sacramento Sports Commission, said that been decided. [December issue of National Sacramento wants to be involved in all levels Masters News, pg 7, describes the official of Track & Field. They will soon host a JO team uniform.] Don said that Charles would event. Besides facilities and housing, they

22 Minutes of the 22nd USATF Annual Meeting

can handle transportation and have 2000 Rex continued by saying the Commonwealth volunteers ready to work. If we endorse the Games were contested in the main stadium bid, they have a lot of work to accomplish by before the track was torn up. They are May 1 deadline. Sacramento offers a wide rebuilding it now with 10 lanes straight and variety of hotel choices and also college dorm oval. There will be continuous shuttle buses rooms. Their July weather guarantees no rain between stadia. No declarations will be and probably a daily temperature change of required, but seeding of fields will be 35 degrees. extremely important. The seeding mark you put on your entry will determine your Questions: Lloyd Stephenson wanted to know flight/heat. Seeding updates can be made up how many competitors they should expect. to the last minute. Madeline Bost asked if Tom Jordan said 7,000. Al Sheahen said there is any penalty for speed demons running there had been talk of covering the in slow heats. Rex said only peer pressure, if grandstand. John McCasey said Mr. Spanos one does not have an actual mark, give an still wants to do it, but at best it would be estimate (and label it as such). temporary and not likely to be in place for the 2005 championships. John Cosgrove asked Masters Hall of Fame Report who would be meet director? George Norm Green reviewed the process used in responded that they had several options, with 2000. He noted the Old-Timers Committee no choice made yet. considered 17 candidates and selected 5. The Hall of Fame Committee nominated 24 Marilyn Mitchell asked if there would be one candidates and approved the ballot, data bios U.S. bid or several? Tom Jordan said that and covering letter. The mailing went on WAVA will require the bid to come from the September 18 to 165 voters representing the affiliate (USATF). Charles said that because Masters T&F Committee, the Masters LDR of the timing, if we open the bidding to other Committee, and all previous HOF awardees. cities, 2005 would be out of the window. By the November 15 deadline 91 voters had Becky Sisley asked what is the financial cast 818 votes, electing 9 active athletes. picture? John McCasey said the Olympic Trials had a shortfall that was covered by the Old-Timers elected were: Bill Andberg, Ernie city and county. In the future the city and Billups, , Anne Clarke, and Bill county will be giving the sports commission an Fitzgerald. Actives elected were: Carolyn annual grant plus Mr. Spanos has offered $1 Cappetta, Rex Harvey, Mel Larsen, Ed Million. Another question was whether there Lukens, Leonore McDaniels, Phil Mulkey, would be parking and spectator fees such as Joan Ottaway, Stan Whitley and Jerry Wojcik. at the Olympic Trials. John said they don’t know yet. John Cosgrove asked if they need Norm reported that the Masters Hall of Fame funding support to prepare the bid? John now has 20 females, 39 males, with 34 T&F, said, no, they were prepared to cover the cost 22 LDR, and 2 race-walkers. of bidding. They also expect a state grant for this kind of international event. He then stated that the 2001 Old-Timers ballot will carry-over George Braceland, Buell Charles DesJardins spoke about teams in Crane, Bud Deacon, James Hartshorne, Tom cross-country. Rex Harvey described McDermott, Arling Pitcher, and Marcie Trent. technical arrangements in Brisbane. He has We add this year: Ray Hatton, Jim Law, Milo been there twice to check schedule. There Lightfoot, Ham Morningstar, Marilla Salisbury, will be changes in the schedule that spread and Jaclyn Caselli. out field events across the week. The Australians use Finish Lynx and HyTek and The Active ballot for 2001 will carry over: do a great job with them. They will try to have Louise Adams, Bernice Holland, Jane non-stadia events scored through HyTek and Hutchison, Shirley Kinsey, Ruth Leff, Roy to computerize team scoring. Pirrung, Dave Romansky, Cherrie Sherrard,

23 Albuquerque, NM -- November 29 - December 3

Ed Stabler, Jim Sutton, Elaine Ward, Wen-Shi when it means going through thousands of Yu. We add: Fay Bradley, Jack Bray, Phil names for such events as the New York City Brusca, Stan Druckrey, Tom Gage, Burl Gist, Marathon. Andy Boyajian asked if they had Vanessa Hilliard, Everett Hosack, John thought of putting an NMN advertisement in Keston, Archie Messenger, Elton Richardson, the AARP Bulletin to reach non-runners. Al Becky Sisley, and Ken Weinbel. said no, but it is a good idea. John Cosgrove told Jerry there is a HyTek upgrade that will Norm expressed thanks to the other members assist him further in handling results. of the Hall of Fame Committee: Ruth Anderson, Bob Fine, Dudley Healy, Len Olson Suzy reported that they receive many and Louise Mead Tricard, supplemented for advertisements and photos over the internet. Old-Timers by Jerry Crocket, Al Sheahen, Ken Runner’s World does not publicize NMN at Weinbel, and Evelyn White. He thanked race expos. Al added that Runner’s World everyone who participated in the process. lets NMN alone, which has both its good and Norm asked for permission to use the same bad side. Suzy said Runner’s World was process in 2001 as the past three years. The willing to put their “freebee” card on RW’s motion was made, seconded, and approved. table at the Marathon expo. Thanks were expressed to Norm for his management of this process. Other Business Jerry Crockett introduced the Hall of Fame National Masters News Report 2000 honorees that were present (Rex Harvey Al Sheahen stated he has been publisher for and Jerry Wojcik) and then previous honorees about 20 years and introduced Jerry Wojcik that were present. and Suzy Hess. Al reported that Runner’s World while published independently in Bob Fine nominated and endorsed Rex Southern California owns National Masters Harvey as a candidate for WAVA Vice News. NMN main office is in Eugene, OR. President (Stadia), with Al Sheahen Subscriptions have declined 5% this year to seconding. Bob Langenbach wanted the 6889. The main reason is likely that Runner’s motion to indicate the group strongly endorsed World discontinued its bind-in NMN card. this nomination. That sentiment was fulfilled Subscription revenues are up 10%, while when the motion was passed advertising revenues are up 89%. UNANIMOUSLY.

Since 1997 USATF has not subsidized NMN, The meeting was adjourned at 2:50 p.m. though WAVA continues a $300 per month subsidy. In response, NMN mails a complimentary copy to every WAVA affiliate Respectfully submitted, (more than 100). This year total pages have Norman Green, Masters LDR secretary increased 8%, results pages are up 19%, and advertising pages are up 32%.

Volunteers contribute most material in NMN. Five regular columnists are Mike Tymn, Dr. John Pagliano, Elaine Ward, Hal Higdon, and Jerry Wojcik. Al expressed appreciation for stories, results, letters and photos contributed by the readers.

Jerry Wojcik said that last year he had complained about the form in which he was receiving event results. Now website postings have greatly improved the situation, even

24 Minutes of the 22nd USATF Annual Meeting

MASTERS Late in the year there was an evaluation of the CEO and the National Office. While many LONG DISTANCE RUNNING criticisms surfaced, the overall evaluation was favorable resulting in the recommendation that Craig Masback’s contract be extended three Wednesday, November 29—5:30 p.m. years. We have consolidated membership processing at the national office. Jerry Crockett, Chair, opened the meeting and This is an election year. Our proposed invited the attendees to introduce themselves. Operating Procedures forecast significant Attendees were invited to pick up copies of changes. the agenda and other reports at the head table. Ruth Anderson and Don Lein Masters LDR Operating Procedures distributed their respective reports for action in Norm Green made sure everyone had a copy the Friday session. Nominations for the Otto of the document in preparation for action on Essig Award were requested. Norman Green the document Saturday morning. He was nominated. Nominations were kept open described some of the changes, such as to Friday. reducing the number of officers from 4 to 3 (eliminating the position of Treasurer, since Chair’s Report there is no longer a function for that position), Jerry stated that we have moved from a “hip formalizing the longstanding procedure that pocket” operation to a structured organization. WAVA delegates are elected, listing the With encouragement from L&L, we have variety of “leadership positions” for our generated Operating Procedures for Masters committee, from which the chair appoints the LDR. Action on these procedures will be part Executive Committee. of Saturday’s agenda. Our LDR Division has had a lot of headaches concerning its Championship Statistics combined governance, particularly in regard to Norm then presented his Championship the function and placement of Cross-Country. nd Statistics report noting that the report Copies of an LDR newsletter, now in its 2 contained results from only one-half of our year, were distributed. 2000 championships. Results from 2 more events were received that day, and the rest While all LDR has not prospered as much as have been promised soon. Since the Athlete we had hoped, we have made real progress. of the Year Award reports from Ruth Soon we will publish a booklet written by Anderson and Don Lein are so well prepared George Kleeman that presents Athlete and presented, thanks to support from Ryan Guidelines for Masters LDR Championships. Lamppa of the Road Running Information John Boyle is responsible for its publication Center, the award-related function of Norm’s and distribution. report is less important than the historical continuity of these reports. Overall USATF has had a controversial year (Olympics and drugs). Budget this year is one WAVA Report million dollars greater than in 1999, but none Norman Green distributed a written report and of the increase benefits LDR. The big T&F noted the forthcoming locations for stadia and meets get the new marketing dollars. non-stadia championships. He also noted that he was personally unable to attend either the The quality of our national championships has road championship or the Canadian tended to be less than when we had the Indy regional championship this year. It now Life circuit. Our 2001 budget at $30,000 appears the Kuala Lumpur world remains the same as this year. There is no championships for 2003 will be relocated. budget for the LDR Division chair as yet. Ruth Anderson stated that Ron Bell has taken an interest in ultra-running. The San Ysidro,

25 Albuquerque, NM -- November 29 - December 3

Argentina, championships in 2002 will have a 5kXC and 10kXC events, while Carolyn won 50k walk and run. her F50 age group in both events.

Charles reported that primarily Europeans In further comments about Cross Country, attended the Spain championships. He was John stated that we have learned not to put a there due to an IAAF Veterans Committee Masters XC event with high school events. meeting and served as a Safety Judge. There The Pasco (WA) national Masters were possibly 10 U.S. athletes involved, championship came at the end of a day where primarily race walkers. officials had already handled 8 high school events and were fatigued. Charles also attended the Eugene national T&F championships as announcer and to Al Beck announced that Oregon is hosting our report on drug related issues. He then went to 2001 5kXC event in February. While the Kamloops where the slate of regional officers original bid specified the Blue Lake, OR, was re-elected, including Brian Oxley, regional course, they have had to move the event to Ft president and North American representative Vancouver, WA, since the accompanying to the WAVA Council. Open event must be contested on a closed 2000m loop as a qualifier for the World XC Charles reported that Puerto Rico may be event. Ft Vancouver is just over the river from chosen to replace Kuala Lumpur. The Sports Portland and affords a challenging (5 times Authority of Sacramento (CA) and the Pacific over hills) course but less wind than Blue Association are seeking support for their bid to Lakes. Ft Vancouver is a national historic host the WAVA world championships in 2005. site. Al asked if they needed to provide water That matter will be on the Friday afternoon on the course; the answer was yes. Should agenda for the joint Masters T&F and Masters the 2002 race stay in February? While some LDR meeting. said yes, John answered that such a date is outside the usual XC season and needs the IAAF Veterans Committee Report input of the Cross Country Council (being Charles said the major IAAF Veterans issue created by our restructuring). Al also has been drug testing. While he has pushed announced that Oregon would bid for the for WAVA to take control of masters drug 2004 10kXC event in conjunction with the testing, WAVA did not want the responsibility. USATF Portland convention. There was a positive drug test at Gateshead last year (a U.S. athlete). At Gateshead Other Items Charles was given a list of European athletes Jerry invited committee members to let him who have been suspended by their national know their interest in being assigned to other federations for drug abuse. Europe is well committees, since Masters LDR has the ahead of the U.S. in drug testing of masters. opportunity to have representation on many IAAF has now passed the matter to WAVA. USATF committees. Jerry anticipates the Charles also reported that a WAVA committee Officials Committee will have increasing supposedly has visited Monaco (IAAF importance to LDR as it gets into the business headquarters) but we do not know the of certifying road-racing officials. He also outcome. Charles will report through National noted that the Illinois Association is offering an Masters News as information becomes LDR oriented workshop as part of their Race available. Directors Workshop. Coaching Certification for LDR will be discussed. Cross-Country Athletes of the Year John Boyle reported in the absence of Bill Charles DesJardins announced that he had Quinlisk that their subcommittee is nominating been elected co-team manager for Brisbane Tim Dalton of Potterdam, NY, and Carolyn at the Executive Committee meeting held in Smith Hanna of Pittsford, NY for our first XC October at Minneapolis. He has entry Athlete of the Year awards. Tim won both the booklets and can answer questions that

26 Minutes of the 22nd USATF Annual Meeting anyone may have. All entry forms are to be framework that has been developed. Bill sent to Indianapolis for validation. Quinlisk said he believes XC Council will give visibility to the sport. The proposal shifts John Boyle invited committee members to responsibility for championship decisions to order Championship Guideline books from XC Council from this committee but likely that him. council will have insufficient Masters voices. John Boyle said he wants final decision power The committee recessed at 6:57 p.m. retained by Masters LDR.

John moved, Ruth Anderson seconded that Friday, December 1—7:30 a.m. XC Council would submit its XC recommendations for Masters XC Jerry Crockett, Chair, reconvened the championships to this committee for final committee at 7:38 a.m. During the course of approval. The motion was approved. the meeting 31 individuals attended the meeting. Don Shepan asked if L&L were making provision for Road Running Technical Council Amendments to Rules to be described in the LDR article. He was George Kleeman stated that about 12 told yes. amendments impact Masters LDR. He reviewed the amendments by item number. Athletes-of-the-Year #2—to be tabled. Ruth Anderson presented her materials and #3—has been approved to bring other reported that MUT committee had selected committees into agreement with Masters. Sue Olsen as the female ultra runner of the #4—Does not really impact us, but might in year, with Jim Garcia as the male ultra runner. future. The committee approved it. The committee made the following selections: #7—There may be a Masters division for national Club Championships. The change to F40 Judi St Hillaire Rule 6.4 was approved. F45 Jane Welzel #37—only impact would be to a track event F50 Gloria Jansen greater than 10,000m. F55 Shirley Matson #63—Uses the IAAF race walking standard F60 Barbara Miller and applies it to LDR. After discussing the F65 Helene Bedrock and Myra Rhodes change of “approximately” to “at least”, the F70 Toshiko D’Elia entire amendment was rejected. F75 Mary Storey #64—approved. F80 Hedy Marque #65—approved. F95 Susan Walsh #66—approved. #67—drop items 1,2,5, and 6. Items 3 and 4 Don Lein presented the nominees for males. were approved. #68—applies to Cross Country; approved. M40 #70—approved. M45 Lloyd Stephenson #71—approved. M50 #80—approved. George finished this review M55 Sumner Brown and was thanked for his work in the Rules M60 Jack Nelson Committee. M65 Paul Heitzman M70 Jerry Johncock Law & Legislation concerning XC M75 Lou Lodovico Mary Rosado reviewed the work from the joint M80 Warren Utes LDR meeting of the previous evening. She M85 Dudley Healy said they were still revising the Bylaws M90 Abraham Weintraub involved. She affirmed the conceptual

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Otto Essig Award committee should retain final approval of Jerry reported that Norm Green had been championships. nominated on Wednesday evening. Additional nominations were given for George Championship Liaisons Kleeman and Jerry Crockett. George John Boyle reported that the Championship Kleeman was selected. Booklet has been updated. We seek to have a liaison for each championship. Anyone Cross-Country Awards serving as a liaison needs to take Bill Quinlisk offered the rationale behind these responsibility for seeing that results contain awards. He noted that the decision this year full data: name, city, state, time, gender, age, could be relatively easy since the two and overall finish place. The liaison also nominees had both won the 5k and the 10k needs to bring a camera and to get photos to events. Norm reported that last year we Barbara. Carole Langenbach said that the discussed the award but did not approve liaison should phone the race director to “ride granting it. herd” on the situation.

Don Lein moved and Carole Langenbach Jerry announced that George Kleeman has seconded, and the committee approved prepared a booklet for athletes who compete making annual Cross-Country Athlete of the in our national championships. John said we Year awards to a male and a female athlete. might need to add a Code of Conduct in the Bob Langenbach moved and Barbara Arveson booklet. seconded that the committee approve Tom Dalton as the male XC athlete of the year and Budget Report Carolyn Smith-Hanna as the female XC Jerry said that Men’s And Women’s LDR athlete of the year. committees received a cut in their 2001 budgets. We get the same funds as in 2000, Jerry asked how many attendees had XC as but with increasing costs, that will mean an their first love—about 6 answered yes. operating cut. Jerry also noted that our committee has to pick up some of the Hall of Athlete Information Center Report Fame award costs of 2000. Barbara Arveson distributed the LDR news- letter, noting that a longer version is coming in Other Concerns January. She stated that we want to include Charles DesJardins urged attendees to come MUT and XC events in the next issue. to the Joint Masters meeting this afternoon, since it will include the Sacramento bid for the Barbara described that her function includes 2005 WAVA championships. He also maintaining athlete bios, inviting attendees to reported that several had attended the get more submissions. She works on the Masters T&F meeting yesterday and were newsletter and works with Ryan Lamppa on attacked when seeking voting status, among media releases. She wants creation of a those who were attacked was Dudley Healy, a Masters website to be a higher priority. Jerry multiple winner on the track. explained that USATF now has a Webmaster. She wants to open the door to web links to The committee recessed at 10:19 a.m. bios, association championships, etc. Several persons expressed concern about incomplete membership records that hampered verification of USATF membership for national championships.

Jerry made a report after consulting with Mary Rosado that L&L had agreed to have Masters representation at all levels and that this

28 Minutes of the 22nd USATF Annual Meeting

Friday, December 2 – 9:30 a.m. Carlsbad 5k road will serve as the Men’s championship on April 1, 2001. Tracy Jerry Crockett, chair, reconvened the Sundlun explained that the race promotes committee at 9:32 a.m. following the awards back numbers and now uses chip timing. breakfast. Lloyd Stephenson expressed concern about the early start time (7:00 a.m.) and lack of Law & Legislation: Division Governance information for elite masters when he last ran Mary Rosado said that all parties have agreed the race 3 years ago. The committee that Cross-Country will be a council. We have approved the bid. now made MUT a council also. Our committee was concerned about Masters John explained that we have used Freihofer’s representation; Article 15 B 3 b gives us equal 5K as our women’s championship for several representation on each committee. Article 15 years. The race’s sponsor has been sold, so D-1(a)-I gives us final approval of Masters that funding is uncertain. If the event can Cross-Country championship bids. Barbara meet our criteria of prize money, Freihofers Arveson asked why MUT will have only 15 will continue as the women’s championship, if members. Mary said that they haven’t asked not it will go to Carlsbad. for more, in fact they want only 9. Bill Quinlisk asked to move the Rochester Operating Procedures 8kXC from its proposed October date to Norm Green presented the document as the November 4 in 2001. The committee fulfillment of USATF expectations for our approved. committee. Don Lein stated “the definition for National Senior Games Association needs to MUT championships were announced as: 50K be modified since NSGA now accepts a trail 12/29/01 to Huntington, IN; 50M trail minimum age of 50”. On motion by Carole 7/28/01 White River, WA; 100K road 3/24/01 Langenbach, and second by Ruth Anderson, to Pittsburgh, PA; and 24-hour 9/15-16/01 to the committee approved the Operating Olander Park, OH. The 100K road 10/12/02 Procedures with that one modification. was awarded to Boston, MA. On motion by Barbara Arveson and second by Ruth Norm Green announced that Susan Walsh, Anderson the committee concurred. our Athlete of the Year for F95, is unknown to Steve Vaitones, Executive Director for New 2002 events will be: 2/16 10KXC to Portland, England Association, so has been deleted OR; 10/12 100K road to Boston, MA; from our awardees. The Paul Spangler Marathon 10/13 to Twin Cities; 15K road female award now goes to Hedy Marque. 10/26 to Tulsa, and 8kXC 11/3 to Rochester, NY. Bill Quinlisk noted that the latter event Championship Bids will also serve as the Can-Am Cup Challenge. John Boyle announced that the 12K award to John is still working on an event associated Outback of Orlando has been rescinded. May with the Kansas City convention. 5 Indianapolis Half Marathon proposed for 2001 and 2002 is pending until the race can John said we want MUT and the Cross- confirm $5,000 masters prize money. The Country Council to work on bids two years committee approved the event if it qualifies. ahead. He noted that if the Indianapolis Half- Marathon comes through, it will be for 2001 The 5kXC event for Holmdel Park, NJ is in and 2002. Barbara Arveson said that if Dallas conflict with a JO event, so the committee gets its act together, it could do a Masters 10K voted to grant the 2001 5kXC to DeLand, in March or April, 2002. John reminded her it Florida, with John Boyle as race director on takes $5000 masters prize money. the same 11/18 date.

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Sacramento WAVA 2005 Bid Jerry has asked Jack Wing and Don Lein to Jerry moved that Masters LDR approve undertake marketing for our committee, Sacramento as the USA host city for the 2005 looking toward sponsorship for Masters travel, WAVA championships. Don Lein seconded renewing our Masters circuit, etc. the motion, and it was approved. Mountain, Ultra, Trail report The committee recessed at 11:07 a.m. Kevin Setnes reported that MUT is doing well and appreciates the support it gets. MUT tries to hold its men, women, and masters Friday, December 2 – 3:30 p.m. championships in common. Kevin listed the 4 ultra events for 2001 that had already been Jerry Crockett, chair, reconvened the approved in the morning session. The MUT committee at 3:49 p.m. after a 15 minute website is www.americanultra.org. delay for members to vote. WAVA Delegate First Round Result Records Bob Langenbach announced that Norm Green Linda Honikman presented the following had been elected on the first round, and that recommendations from the Records Ruth Anderson and Mary Rosado faced a run- Committee for our consideration, namely that off for the second position. we recommend to the General Session adoption of items 8, 12, 22-23, 25, 32, 34-35, Committee Appointments 49, 59, 60, 64, 70-71, 73-75, 79, and 81-83. Jerry described the fact that Masters LDR has On motion by Don Lein and second by representatives on other committees. He Barbara Arveson the committee voted its asked Don Shepan to report from the acceptance of these marks. Linda noted that Associations Committee. Don said the items 50 and 80 would probably be ready for Associations Committee is instituting consideration very soon. Many marks are Association standards whereby each must waiting for course validation. have 600 members, 15 clubs, 50 officials, and 20 sanctions as a minimum. In a state of less Elections than one million population the standards are Chair: Jerry Crockett was nominated and significantly reduced, while states with a elected by acclamation. population greater than one million but less Vice-Chair: John Boyles was nominated and than two million, have a standard two-thirds of elected by acclamation. the expected level. Secretary: Norm Green was nominated and elected by acclamation. WAVA Delegate Second Round Result WAVA Delegates: Ruth Anderson, Norm Bob Langenbach announced that Mary Green, Mary Rosado, and Charles DesJardins Rosado would serve as the second WAVA were nominated for the 2 delegate positions delegate. from Masters LDR. Bob Langenbach of the Membership Services Committee explained Law & Legislation Report the guidelines: an individual must win by Mary Rosado reported that Regulation 11 majority vote; members may vote for 2 would be reviewed next year. She invited persons; the votes were to be counted by a input concerning this regulation. She also panel of 3 non-voters. Mary, Ruth, and Norm noted that Masters athletes are being were permitted to speak to their candidacies, considered for drug testing. with John Boyle speaking for the absent Charles DesJardins. Women’s Assembly WAVA Delegates Jerry said that Masters LDR has 2 of the 5 Jerry announced that had been women’s delegates to the Women’s Assembly handling marketing responsibilities for our at Brisbane. He named Ruth Anderson and committee but had to resign for lack of time. Mary Rosado.

30 Minutes of the 22nd USATF Annual Meeting

Committee Appointments Structuring Cross-Country Our representatives to other committees are Bill Roe, chair of the previous Men’s XC and as follows: Men’s LDR L&L representative, was asked to Rules ...... George Kleeman make a report. Bill said that all of the items L&L ...... Mary Rosado tabled last year have now been replaced by Coaching Education ...... (no one volunteered) the document being distributed. Article 9 will Sports Medicine/ Sports Science ..... Al Morris specify that the division is structured with 3 Associations ...... Don Shepan committees and 2 councils. Article 14 (High Member Services ...... Bob Langenbach Performance) deals with Coaching Education Records ...... Basil and Linda Honikman and M/W Development. Article 15 adds the Officials...... Joyce Hodges-Hite Cross-Country Council and the Road Running Technical Council to the LDR Division The following persons expressed interest in structure. The major addition to this article being named to the 5 at-large positions: deals with Makeup of the committees, Carole Langenbach, Bill Quinlisk, Ruth councils, and subcommittees. Anderson, Charles DesJardins, Don Lein, Dudley Healy, and Barb Leininger. The final Bill noted that the maximum number of selection will be delegated to the Executive Association representatives could be 57, Committee. though after action at this convention, the present number of certified Association Mobile 6k XC in 2001 delegations is 52. He also stated the need to John Boyle said that the event could hold two add the Division Chair to the Executive “flights.” There were expressions of interest in Committee. having males and females separated entirely, while some were open to having men 60+ run Ed Parrot suggested committee with the women. representation to subcommittees needs more After motion and second, the committee description. Bill countered by theorizing such adjourned at 4:53 p.m. detail could be better in Operating Procedures, since it would not require two- Respectfully submitted, thirds majority to change.

Nina Kuscsik (Women’s LDR L&L Norman Green, Secretary representative) raised a concern about Exhibit A and proposed some substantive changes. She asked why the XC Chair would be placed in High Performance Coaching Education. Bill JOINT MEETING responded that it added an LDR voice in that Men’s LDR, Women’s LDR and body; the same applied to having a XC coach added to the HP Men’s and Women’s Masters LDR Development groups. Bill said we need more LDR voices in those settings since they Thursday, November 30 – 5:30 p.m. control development budgets. After further discussion, Nina and Bill agreed that in both Jerry Crockett, Division Chair, opened the Coaching Education and M/W Development meeting at 5:41 p.m., noting that he had this we would ask for 3 representatives, of whom responsibility following this morning’s election one would be XC. by acclamation. Jerry stated that the pressing issue before the division was the Bylaw Nina then asked who would have jurisdiction language needed to accommodate Cross over national championships: sports Country (XC). Our L&L representatives of committees or the XC Council for XC events? Men’s, Women’s, and Masters have worked She proposed that Article 15 C be split to diligently to make our structure functional. show committees and councils separately.

31 Albuquerque, NM -- November 29 - December 3

She also asked that language on page 50 of Dan Grimes then stated that the the present Governance Manual be Championship Subcommittee would begin as substituted for the proposed Article 14 a combination of current operating groups but language regarding the Executive Committee. in time will meld together. We have This request was widely supported. discovered that we have more clout when the championships combine for men and women Mark Winitz asked if media/public relations (and masters). would come under RRIC and was told yes. He asked about marketing responsibilities. After discussion with Nina Kuscsik and Mary Bill answered that we no longer have a Rosado (Masters L&L representative), Bill marketing committee but are deferring the proposed that the next draft of these Bylaw responsibility to Running USA, Team USA, amendments would show a further adjustment etc. Bill further noted that RRIC is our link to of Article 15 to be clearer. Mary stated that Running USA. they had worked through the year to resolve issues so that they could present a common Bill Quinlisk expressed a concern about voice. Anne Timmons thanked Bill and all jurisdiction of Masters XC being shifted to the who had contributed to these compromises. XC Council. He was reminded that masters might be appointed as association Jerry Crockett stated that a fresh draft would representatives on the XC Council, as well as be available Saturday before the division athlete representatives to XC Council could be takes action. He continued by noting that masters. He asked who would decide there is no job description for the Division championships and was told that the Chair, or budget. He anticipates the day when championship subcommittee would bring bids there will be a series of councils for the to the XC Council for its evaluation. various sports venues: mountains, ultras, trails, and roads to join the proposed Cross- Dave Oja liked the principle of smaller Country Council. subcommittees as being more effective. He asked what was the rationale for the numbers Running USA and Team USA being proposed. Bill responded that the Dan Grimes spoke about growing up in an era higher numbers generally were from the (1984) when U.S. athletes were on top of the George Kleeman document of last year, while distance rankings. He used newsprint to draw Bill often proposed smaller numbers. Bill a pyramid with a large base of high school further noted that the XC Council would not runners, narrowing at the college level and have representation on other committees narrowing further at the post-collegiate level. since it is not a sports committee. Fifteen years ago shoe company funding enabled many post-collegians to remain active Bill McKee proposed that the 2 councils be in the sport and to move to the elite level and placed in a new section D of Article 15, with then the Olympian level at the top of the other sections being re-lettered. pyramid. Today, there is a gap at that post- collegian level resulting in the lack of U.S. Dave Coyne suggested that since the 2 success at distance running compared with councils are so different it would be difficult to Kenya and other countries. have them described in the same section, and that the XC Council being so similar to the Dan stated that Team USA has been created sports committees may best be handled as to fill the gap. It has started with 2 training Bill had proposed. Dan Grimes stated that the centers (Detroit and Rochester) where major difference between the sports developing athletes can live, train, and secure committees and the XC Council is that the running-friendly jobs. The response has been latter does not have representation on the unbelievable since last summer. Allan Board of Directors or other committees. Steinfeld has offered $1 for every NY City Marathon runner; Creigh Kelley has offered

32 Minutes of the 22nd USATF Annual Meeting

funding from his business, and Bill Rodgers communication need to be opened because offered funds from his race. Others are association folk know potential sponsors and contributing money or in-kind support. media contacts. Creigh Kelley noted that we are at a point where we can improve Basil Honikman said that developing U.S. communication, increase sponsors, and find running talent is the responsibility of USATF. where to establish another 8-10 centers. Running USA is responsible for marketing and Dave Coyne added that we acted on Dan’s media. They began fund raising to implement idea – while we are making mistakes – we are Dan’s Team USA concept, and found 2 acting. brothers in Detroit who offered $140,000 to establish a center there. Thanks to the Other Items pioneering of these 2 centers and Ryan Carol McLatchie reported that Joy Smith had Lamppa’s work, Bob Larson, formerly UCLA again spearheaded the production of an LDR coach, will establish a 3rd center in Southern Championships brochure. The version California. Ten other groups have expressed distributed here is abbreviated, while following interest. Basil believes they will soon the convention a 16-page version will be establish a steering group of coaches and published. No other topics for Saturday’s sports science types to guide this rapid meeting were suggested. growth. The meeting was recessed at 7:12 p.m. Ryan Lamppa said the concept had been in the works for two years, but found a critical mass in the last six months. This program is a Friday, December 2 – 1:00 p.m. partnership, a federation of those who are interested. Ryan stated that everyone in the Jerry Crockett, Division Chair, opened the room can help this program by referring those meeting at 1:12 p.m. He invited persons not who can be sponsors. Our goal is to have previously signing-in to complete the roll-call U.S. distance runners again at the top of the sheet being passed around. Olympic podium. LDR Governance Ryan said that the media will grab this story. Bill Roe distributed a revised set of For two years the program is the story; after amendments that address the issue of LDR’s that it will have to be athlete success stories. structure and the placement of Cross-Country. Ryan’s expectation is that this program can He reported that Mary Rosado, Nina Kuscsik, replicate the success of and and he had reorganized Article 15. The first Deena Drossin ten fold. We will need a major section defines the division; the second sponsor down the road. describes its components; the third describes the sports committees, the fourth the councils. Bill Quinlisk expressed hurt that Niagara He then explained that 15DD1ci provides for Association had not been informed but had to at-large members when Association find the news in the public press. He said representatives are not present. Phil Stewart Team USA has emasculated the association’s asked for clarification of the Exhibit showing LDR program, since the media now focus on the organizational chart. that story alone. Several others expressed their anticipation of how the program will Bill was encouraged to use language parallel benefit local runners. to XC in section 15D2b for MUT’s make-up. The 3rd sentence in 15B3 needs to change Jerry Crockett reported that a paper would be “joint” to “division.” Bill said these changes presented on Saturday describing the would be incorporated in the package that elements of this program. Ed Parrot restated L&L would present on Sunday. the concern that Associations want to be informed. Barbara Arveson said that doors of

33 Albuquerque, NM -- November 29 - December 3

Team USA and Running USA Relationships standard; women must beat 2:48 “B” or Dan Grimes said that he had asked Running 2:39.59 “A” standards. USA members for financial support this past year and got it. Team USA and USATF relate Substance Abuse Report by USATF providing technical help, while Julie McKinney reported that the program is in Running USA provides promotional support transition to USADA. American Arbitration and fund raising. Relationship to associations Association now handles hearings. This NGB will come through Dan himself. Carole has not publicized even “B” sample positives Langenbach encouraged him to contact until the athlete has finished the system association presidents. Dan said that in some hearings. There is now a shift in attitude that associations that would not facilitate could move us to making “B” sample positives communications; he will also need to contact public. She further noted that Masters athletes the LDR representative. might need to be educated about drug abuse.

Henley Gabeau asked if Team USA is a non- Athlete Support Committee Report profit corporation. Dan said no; it comes Our Athlete Support Committee is responsible under USATF and Running USA jointly as for allocating USOC support to athletes. The described previously. Each site may men’s committee and the women’s committee incorporate in the future to facilitate fund get $7500 each to support 3 athletes each. raising. Ken Robichaud recommended that Women’s LDR is allocating its support to the each site have its own website that could be top 3 at the Olympic Marathon Trials; Men’s linked by associations. Barbara Arveson LDR has not yet decided its allocation. The stated that those present were responsible to men’s support may go to the World Half let Danny know who in their associations Marathon team. should be contacted. Dan said one could use his e-mail address: [email protected]. Dan asked if there was a personal income limit for receiving these funds. Julie Dan was asked how many Team USA responded that Duffy Mahoney only considers athletes now are women. With help he money earned in the sport on public record in responded that at one site all 6 are males, determining the $125,000 limit. Some while in Rochester 2 of 8 are female. Ryan comments were made that indicated these Lamppa added that at RRIC 12-15 USOC support dollars in the past have been applications are waiting for placement. Dan diverted to other sport disciplines and noted that everything has happened quickly indicated a difference of opinion of whether and there is no intent to hurt anyone. the funds were tied to an “A” standard or were reward for past achievement. USATF Election Results Bob Langenbach reported that Sam Bell and Road Runners Club of America Bill Roe will run-off in a second round for Jerry introduced Freddi Carlip as the new President, and all three (3) vice presidential president of RRCA. Freddi stated that their candidates will compete again in the second Roads Scholar program has been very round, since two tied for second place. Lynn successful in developing post-collegians. She Cannon won the USOC Delegate position. is pleased that RRCA can help persons be successful, such as Deena Drossin. Henley Back to Running USA and Team USA Gabeau, RRCA Executive Director, added Dan reported that the funds committed to date that Nortel 10 Mile race has just announced have been designated equally to men and $8,000 gift for next year, providing for a male women. He then reported that in 2001 the and female scholarship. Applications will be national marathon championship will be a out by the end of the month. single day qualifier for the 2004 Olympic Marathon Trials. Men must better the 2:22 “B”

34 Minutes of the 22nd USATF Annual Meeting

Road Running Technical Council training camps be held, and 3) add a junior Pete Riegel reported that RRTC was handling elite award. The items had generated positive business as usual. RRTC’s function is to discussion at the 1999 Convention. Minutes have accurate courses on which to run. He of 1999 Annual Meeting were then approved noted RRTC has a website. as amended. A copy of the 1999 minutes is available in the 1999 Minutes of the 21st Rules Annual Meeting pages 34 – 41 without the Nina Kuscsik said the Rules package would additions. permit marathon relay team championships. The refreshment rule amendment designed Chair’s Report for race-walkers will not work for LDR and has The Chair’s report can be found in the Annual been tabled. In chip races, the transponder Meeting Reports on pages 102-104. Chair mat’s leading edge is the finish line. presented a power point presentation demonstrating the efforts to benefit race Danny Grimes said concern was expressed walking over the last year. Rich reviewed the about selections for Olympic Marathon Trials. year, mentioning the amazing achievement of There is interest in having Men’s And two out three athletes completing the 50K Women’s trials together. The major need is to race under the Olympic “A” standard in get top athletes opinions concerning their hurricane conditions, the ongoing race walk priorities, then clarify USATF/USOC opinions, residency program at the ARCO training and finally seek an available race. Carol center, the resigning of Coach Pena through McLatchie noted that Joy Smith had the efforts of Race Walking International, a distributed an opinion questionnaire to women private entity, the efforts of another private athletes and got a lot of “B” qualifier entity, the North American Race Walking responses; they still need to hear from the “A” Institute, to promote collegiate and high women. school development, the continued improvement of the 20K women, the NAIA Jerry introduced the councils: for MUT, initiative, and junior development. Rich Lorraine Gersitz and Kevin Setnes; for XC, reminded the committee that the position of Carole Langenbach, Bill Roe and Anne Chairperson is an ever-evolving position. Due Timmons. to restructuring, the role of the chair is changing. The chair needs to be adaptable, The committee adjourned at 2:20 p.m. able to forge new relationships with the USOC, understanding the budgeting system within USATF, deal productively with how race Respectfully submitted, walking fits within the new High Performance Norman Green, Masters LDR secretary Group as well as deal with new private agencies promoting race walking.

Race Walking Committee Vice Chair’s Report It has been difficult to get the site selection Race Walking Committee General Meeting procedure going because there were no bid November 29, 2000 - 5:30 p.m. books and forms available until November. Bids are still being accepted if any association Meeting called to order by Chair, Richard or group is interested. Come to the Site Torrellas. Roll call of delegates and a quorum Selection meeting on Thursday, November was present. Omissions in the 1999 Minutes 30, 2000. RW officiating guide is current with the exception of a few details, like clothes on were noted. Corrections to the minutes included, 1) recommendation by Ron Daniel some figures and any changes that might be necessary based on 2000 rule changes. The to have coaches and parents present at Officiating Guide is available on the RW web Junior/Youth training camps, 2) recommendation that regional youth/Junior

35 Albuquerque, NM -- November 29 - December 3 site or you can request a copy from Dan Each candidate for each position was allowed Pierce. time for a statement. Candidates for chair were each allowed 5 minutes for their Secretary’s report statements. Candidates for all other positions Committee was reminded that this is an were given 3 minutes for statements. election year. The reason for the formality of Statements were given for any candidate not a roll call was for the committee to hear who present. was currently eligible to vote. If any person . feels that he/she is eligible to vote, all that is Law and Legislation Report – needed in a letter from the President or Since this is not a law and legislation year, the Secretary of their association or organization only items up for discussion were the items stating that he/she is the voting delegate for tabled from the 1999 Convention. None of RW. Also a reminder that this list of voting those items are related specifically to race delegates would be posted on the bulletin walking. board at the entrance with the time, place, and date of our committee elections. Also posted Standards Report – Steve Vaitones will be the list of nominations. The time of committee elections were set by the executive Indoor – Men committee for 1:00 p.m. (immediately at the 5K 21:50 beginning) at the December 1, 2000 session 3K 12:35 in the Santa Ana room. (Eliminate the 2-mile qualifying time) Women Member Service Report 3K 4:40 Voting rights are this convention have been 1mile 7:30 denied the associations of South Carolina, Iowa, Michigan, Wyoming, Maine, Tennessee, Discussion had occurred on the Internet and Ohio, and San Diego-Imperial until such time continued at the convention about the as they have submitted the appropriate possibility of loosening the standards. The paperwork to the national office. (During the men’s standard was loosened slightly. One course of the convention, all associations problem with loosening the standards has to except Wyoming and Iowa were able to have do with when the entry information is their voting rights reinstated.) published. Motion made and seconded to recommend the standards and was passed Nominations for Committee Officers 1. Nominations for chair were Rich Torrellas Outdoor and Dan Pierce. No nominations were After discussion, and approval of a motion, the taken for this position per our Operating men’s 20K standard of 1:36 was Rules. recommended. 2. Nominations for vice-chair were Rob Cole

and Vince Peters. After discussion, and approval of a motion, the 3. Nominations for secretary – Shirley women’s 20K standard was recommended as Clemons. Motion made that Shirley be 1:48. elected secretary by acclamation.

4. Nominations for treasurer – Curt Clausen. World Championship standards Motion made that Curt be elected 20K Men “A” 1:23 treasurer by acclamation. 50K Men “A” 4:00 5. Nominations for the 5 At-Large Delegates 20K Women “A” 1:36 Ron Daniel Tom Eastler Ray Funkhouser Darlene Hickman “B” 1:25 Ray Kuhles “B” 4:04 Dave McGovern Ginger Mulanax “B” 1:40 Mike Rohl Tracy Sundlun Steve Vaitones Gary Westerfield

36 Minutes of the 22nd USATF Annual Meeting

Junior Standards Election Report – Member Services After discussion, the committee voted on the (Rose Murphy) and Secretary following Junior standards: Chair – Dan Pierce Women 3K 16:00 Vice Chair – Rob Cole Men 3K 15:00 5K 28:30 At Large Delegates – elected on first ballot 5K 25:30 were Tom Eastler, Allen James, Ginger 10K 59:45 Mulanax, and Steve Vaitones. 10K 55:00 Plans were being set for the run-off election Rules Report - Steve Vaitones for the last At Large position between Darlene Rules committee meets Thursday. Steve Hickman and Dave McGovern. Before the wanted some direction on rules in rules packet election time could be formally set, Dave that affect race walking. Only 9-10 proposed McGovern withdrew in favor of Darlene rules changes directly affect race walking. Hickman. Motion made and approved to There was not sufficient time to discuss these destroy the ballots. proposed rules changes in depth. Discussion and committee action was postponed until Championship Site Selection Report – Dan December 1 meeting after elections. Pierce Championship site selection report was Report from Executive Committee presented. Recommendation made that when The RW Executive Committee approved the final list is developed that all championships formation of a RW Development Partnership including Senior Indoor and Outdoor, and Committee whose purpose it is to improve Junior Nationals be included. Report communication between the various groups approved. Championship locations and dates working for the improvement of race walking. will be available in 2000 Race Walking Committee will consist of USATF RW Committee Reports. secretary, Junior Coordinator, Intermediate Coordinator, Senior Coordinator, Vice Chair, Rules Discussion – Steve Vaitones an athlete representative, representative Item 28 – Item would make women’s national appointed by Chair, and representatives of championship distances the same as the various private agencies working for men’s. After discussion, the committee improvement of race walking, Also reported approved recommendation of the item as was the appointment of new Junior amended. Amendment retains women’s 1 Coordinator – Steve Vaitones and new hour, instead of 2 hour, event. In addition, Intermediate athlete coordinators – Mike amend rule by deleting the Junior 3000m DeWitt and Ray Kuhles. (men and women).

Meeting recessed 8:45. Item 29 – Item was to establish same national championship distances for both men and women. After discussion, the item was Race Walking Committee General Meeting withdrawn. December 1, 2000 – 1:00 p.m. Item 30 – Item would delete various distances Meeting called to order by Chair, Richard from list of national championship distances. Torrellas. Quorum was established by roll After discussion, the committee recommended call. As roll call was made, ballots for election that junior/senior issue be split apart. was distributed. Representatives from Discussed Senior distances first. All proposed Member’s Services were present to collect the deletions of distances for senior men were ballots and count them. rejected. Junior men distances were then discussed. Motion made to eliminate the 3K distance for junior men and keep the 15K and

37 Albuquerque, NM -- November 29 - December 3

20K distances for junior men. Motion the organization had a busy and rewarding approved. year assisting the Race Walking Program at the ARCO Olympic Training Center. Chiefly Item 31 – Item would eliminate 1500m and 1 the organization plans to change its focus next mile from list of Junior men and women year. The priority in 2001 will be on funding distances. Approved collegiate and high school development programs. Dave also reported on the exciting Item 63 – Item set frequency of fluids at 10k or news that Scott Davis has agreed to put a longer. Item will be tabled because of need to men and women’s race walk in the Mt. Sac clarify that rule change would only apply to Relays on Sunday, April 22, 2001 at 10:00 race walks, not runs. p.m. It is hoped that the top 8 men and women will be attracted. Item 72 – Item establishes a minimum number of judges. Item withdrawn Race Walk International - John MacLachlan John entitled his presentation “Getting Back to Item 78 – Item would establish requirement of Basics”. He made the proposal that the race 5 judges for a record. Item recommended as walking community needs to get back to amended. Amendment deleted the words “ a basics namely communicating with each minimum number” and just set 5 judges are other. His recommendation was that each needed. RW Executive Committee member be assigned 3 or 4 associations to keep in Item 79 – Item would establish that women’s frequently (monthly, semi-monthly) contact records would be the same as the list of men’s with. records. Item recommended for approval. He bases this recommendation on an informal Item 80 – Item organized records in a chart survey in which 47 associations responded. form. Approved recommendation of concept He asked, “ Has any one from the national of having records organized in a chart form as committee contact you in the last year?” The long as record list matches championship list. answer was no. When asked if anyone had contacted them in the last two years, the Other rules items discussed included answer was still no. recommendation that the Men’s Masters Outdoor distance be 10K, not 20K and that Committee discussion following the two the Race Walking Committee approve the presentations centered around the need for removal of Rule 247 (procedures for race walk communication. Many persons of the judging in the youth section). committee commented that not having a newsletter made it difficult to communicate Mike Rohl made a recommendation that the information. Dan Pierce announced that Dave women’s 20k race at Eugene be Sunday McGovern had been appointed as the morning and the men’s 20k race on Saturday. newsletter editor. Dave reported that he was Committee approved recommendation and learning the procedure of how the newsletter the recommendation will be communicated to was mailed out and that he anticipated a Tom Jordan in Eugene. newsletter going out in January 2001. Another recommendation made was to develop a box of basic race walking supplies Private Organization Reports that could be distributed to each association.

NARI – Dave Snyder for Elaine Ward Race Walk Officiating Subcommittee Dave reviewed the written report provided by Report – Lawrie Robertson Elaine as to the activities and income of the Written report was provided and is in 2000 North American Race Walk Institute from RW convention reports. Lawrie reported that November 1999 to November 2000. Overall one goal was the full integration of race walk

38 Minutes of the 22nd USATF Annual Meeting

officiating into the overall USATF Officials The ARCO Training Center is in its 4th year of Certification and Training Program with race existence. USATF support for maintaining walking viewed as an event specialization with this program is a necessity. The financial the officiating disciplines. Lawrie commented benefit those athletes selected for residency is that officials are developing an appreciation of significant. Selection for the program is based race walks because athletes have expressed on race performances during the first six their thanks to officials working the race walks months of the year. This year, the Elite Athlete (i. e. umpires, lap scorers, etc.). Funding Program has had some changes based on input from the athletes. Stipends Report of 2000 50K and 20K Olympic Trials are performance based and related to time in Sacramento and place in major competitions. The stipends must be used for training, testing and Report of Referee – Lawrie Robertson competition. The support is not restricted to Overall all the events went well. Weather was IAAF “A” and “B” standard qualifiers and it can an issue at the 50k. Officials at the 50k did extend beyond the top two or three athletes in “yeoman” duty. 20k Men and Women were the Olympic distances. The NAIA Outreach more pleasant and were fully integrated into Program has been continued for the second the schedule. year. Rich Torrellas continued to nurture our relationship with the NAIA, the only collegiate Report on 50k by Race Director – Ron division that includes race walking. Funds Daniel were made available to NAIA schools that had Ron reported that a basic concern was that race walk participants in the NAIA circuit and officials, athletes, etc at the 50k were not the . Two mini-camps where treated the same as the officials and athletes held for the top junior level walkers this year. at the 20ks. Overall the event went well, but One in late April in conjunction with the Penn problems existed with the LOC making Relays and the again in Philadelphia, prior to decisions with consulting the event director, the Edmonton USA vs. Canada dual meet. etc. Ron reported that $25,000 in Finally, our junior and senior team athletes Sacramento’s bid was for the 50 – to keep have demonstrated a desire and willingness to things between the 20 and 50k equal. The work hard, race intelligently and improve their 50k is a stand alone event and the bidders racing performances. should provide a proposed budget. Mike Rohl made the suggestion that these concerns be RW Committee discussion continued and taken to the AAC because they do not like to in answer to questions raised earlier, Darlene hear that any athletes are being treated Hickman reminded the committee that starting differently. General committee discussion in 2001 the Youth Nationals and JOs in the followed about the equity of treated of the Intermediate and Young Men and Women age athletes and officials at the three race walking groups will walk a 5k. Also Race Walks in the events. Ron Daniel sent a letter to CEO Youth National Championships will be held on Masback. Rich Torrellas reported that within Tuesday, Wednesday and Thursday. The the last 72 hours USATF was investigating the Penn Relays (held during the last week of allegations of the difficulties with the 50K. April) will be the selection event for any youth walker who is interested in competing in the RW Development – Gwen Robertson Youth World Championship in , 2001. Gwen provided a written report available in To be eligible for the World Youth committee reports. Gwen reminded us that Championship, an athlete must have been funding for the last three years has been born in 1984, 85 or 86. The 2001 Junior reduced from the pre-Atlanta days. The Arco Nationals will be used as a proof of fitness Training Center Residency Program, elite race for athletes who qualify for the World athlete funding support, NAIA outreach, Youth Championship. Qualifying times are training camps and international competitions 10K men 49:00 and 5K women 25:25. The were the areas of main focus during the year. race walks in the World Youth Championship

39 Albuquerque, NM -- November 29 - December 3 are track competitions. Any youth race walker be mailed to Robyn. Also available to the interested in qualifying for the next World committee was a report that Robyn wrote of Youth Championship should be sure to her experiences competing at the World compete at the Penn Relays. Junior Championship in Santiago, Chile. Another award, The Ron Zinn Memorial Cup, As part of committee discussion, Rich is currently housed at the Air Force Academy Torrellas reported that the Men’s since Kevin Eastler received the recognition Development Subgroup who holds a camp for as the Cup winner the first year. Tom Eastler endurance is interested in race walking. The explained the provisions of the Memorial Cup committee was reminded that last year it had and how it will be decided. Committee approved the chair appointing a subcommittee recognized that this was just another to investigate attracting distance runners to opportunity to promote race walking and keep race walking. Chair appointed Wayne the event in the public’s eye. Armbrust. Treasurer’s Report – Rob Cole Committee recessed at 5:10 p.m. The 2000 ledger balance is incomplete at this point because we will still have expenses. Therefore, when the year ends, Rob will December 2, 2000 – 10:00 a.m. provide a final report that will be published either in the newsletter and/or on the web site. Meeting called to order by Chair, Richard At this point, the committee is essentially on Torrellas. Quorum was present based on the budget and the spending is on target. Rob sign-in roll. reminded the committee that the development budget was approximately $33,000 and 2000 Ron Zinn Memorial Awards Report – administrative budget $16,000. Ginger Mulanax IAAF Report – Bob Bowman with Bob Outstanding Male 50K – Curt Clausen Hersh assisting Outstanding Male 20k – Written report available in the RW committee Outstanding Female 20k Race Walker – reports. Bob Hersh was with Bob Bowman for this discussion because the 2001year is a Mike Riban Award for Outstanding technical rules year for IAAF. In retrospect to Contributions – Enrique Pena what happened during the Rows at the Outstanding Association – Maine Olympics and the subsequent comments by Henry Laskau Junior Elite RW Award – Robyn IAAF, the race walk community will be Stevens ** first time award has been proposing various rules changes. The presented opinions and ideas of the USATF Race Walking committee were solicited. One Special RW Committee Award in announcement was that the IAAF Council had Appreciation to George Kleeman and that week announced prize money for the top Pacific Association Volunteers and 8 at the World Championship in Edmonton Officials for providing RW athletes with a and the prize money at the World RW Cup superb competition. has been increased to top 6 with the amounts increased - $30,000, $15,000, $10,000, Note: Ron Daniel reported that he and Tom $7,000, $5,000 and $3,000. Plus team money Eastler would develop written criteria for the available also to top 6 teams - $15,000, Junior Elite Award and have those guidelines $12,000, $9,000, $7,500, $6,000, and $3,000. at the next convention for approval. Minimum standards for the World Preliminary work has resulted in agreement Championships have been set – 20k men the award will be funded by the Walkers Club 1:35; 50K 4:50; and 20k women 2 hours. of America. Basic information was provided during the 12/1/00 meeting and the award will

40 Minutes of the 22nd USATF Annual Meeting

Mr. Hersh and Mr. Bowman provided 2) Recommend procedures for better background to what happened at the communication Olympics with the 20k men and women 3) Warning Posting Board at finish disqualifications. The final perception was 4) Use two chief judges that race walking has a problem and some 5) Use of caution vs. warning – or possible negative comments seem to reflect on the elimination of cautions doubt as to the future of race walking in the 6) Removal of requirement of chief judge Olympics. Therefore, within the IAAF, the being the one who must notify the athlete state of race walking is under review and the of any disqualification. race walking groups must do something to appear to be dealing with the “problem.” Associations Report – Diane Graham Some people within the IAAF are using the Henry: situation to promote electronic judging (shoes Breakout session by region for discussion of that could report any amount of lifting). Dave regional races and setting schedule. The McGovern commented that the issue was the following are contact persons for each region: “immediacy of the disqualification call being communicated to the athlete.” Mike Rohl East ...... Justin Kuo commented that there is a need to improve South ...... Pam Betz communication between the RW judge and North ...... Vince Peters the athlete. Another recommendation is to West ...... Dan Pierce split the function of Chief Judge and have a chief judge at the finish. The issue is how to Master’s Report – Bev LaVeck communicate the late occurring warning calls. Bev provided a courtesy report to the RW Gary Westerfield – it is a media problem for committee about the Master’s Race Walking the Chief Judge to find an athlete to notify Awards. List of Master Age-Group Race Walk him/her of disqualification and recommended Awards are available. Also as previously doing away with the requirement of the Chief reported Master’s Men will move to a 10k Judge telling the athlete of the disqualification. distance. Comment made that under the current rules, double-checking is built in, but no doubt better Records Report – Justin Kuo coordination of communication is necessary. Records report available in convention reports Tom Eastler commented that a Warning with final report being available at the last Posting Board at the finish might be general session. appropriate, that we need instantaneous reporting, terminology also created a problem New Business -- None for us. Question arises as to what constitutes an immediate notification. The problem Committee adjourned 12:15 p.m. essentially is preventing delays in notifying the athlete. Bob Bowman reported that a wireless Respectfully submitted communication system would be advan- tageous to use, also the reliability fact of the electronic shoes would have to be studied. Ginger Mulanax, Secretary Other discussion revolved around the following topics: have a disqualification based Note: Any person wishing a complete copy of on a decision of the majority of judges, not 2000 RW Committee reports, please contact G. three; use two chief judges, one on the loop Mulanax at [email protected] or by and one at the finish; remove the word mail at 11975 Gist Rd., Bridgeton, MO 63044. “immediate’ from rule; use a secretary for each judge; and look into use of video. Proposals: 1) Do something about word “immediate.”

41 Albuquerque, NM -- November 29 - December 3

Masters Track & Field In the process of going through records to No report submitted make sure that next printing of records will be correct

Intermediate Girls 4x400, 4x800 (United Stars – Buffalo 2000); Midget YOUTH ATHLETICS Boys 4x800 (Kenyan Runners - Houston 1996); YM Pole Vault (South WEDNESDAY, NOVEMBER 29th Carolina); Michael Grant, Youth Boys SESSION ONE 200m (Buffalo 2000) Motion made and seconded to accept 1. Welcome - Chair, Kim Haines Records Report pending investigation 2. Approval of Agenda – Additions for new of above business 10. Law and Legislation Ø Check-in schedule for National No report Championships 11. Rules Ø Qualifying standards for Multi-events Items recommended for approval and Ø Multi entry form for Association, rejection minus those pulled – Motion Regional & JO made and seconded to accept the above; Ø Hammer motion carried Ø Procedure for determining new 12. Items pulled for discussion location when site pulls out Items 5 & 95 – Region will meet to Ø Bid process discuss where Long Island should go Motion made, seconded and passed to accept Item 84 – “Youth” javelin – agenda with additions Recommendation to change name to MiniJav using same specifications as 3. Credential Check (57 delegates present) TurboJav – Motion made and seconded No present: Alaska, Arkansas, Dakotas, to accept with amendment; discussion of Mid-Atlantic, Missouri Valley, Montana, motion – Motion carried (32 for and 4 New Jersey, Oklahoma, Snake River, against) South Carolina, South Texas, Southern, Item 88 – Create 3-yr Bantam age group Three Rivers, Utah, West Texas, West – Motion made and seconded; discussion Virginia, Wyoming ensued. Motion made to table and seconded (30 for and 8 against); Motion Minutes from 21st Annual Meeting – Accepted carried Item 89 – Motion made and seconded to 4. Introduction of Subcommittee Chairs table (27 for and 6 against); Motion 5. Report from Chair carried Ø 2000 Cross Country Meet in Reno, Item 90 – Creation of sub-bantam age December 9th group -- Motion made and seconded to Ø Sites done for 2002 Cross Country; accept; discussion ensued Youth and JO’s 2002, 2003; not the (35 for and 8 opposed); Motion carried cross country meet which will be done Item 92 – Impose penalty for the violation next year of rules Ø Strategic plan updated Clarification of rule; Motion made but 6. Reports from Site Selection Teams died with no second; Motion made 7. 2002 cross country - received bids from and seconded to accept, Discussion; Miami and (2 to accept and many more against) 2002 Youth Athletics - Miami Motion carried 8. Discussion of New Business added to Item 96 – Events for Sub-bantam – Agenda – See above Motion made and seconded to accept; 9. Records Report -- Will be submitted to discussion; Motion made to amend by Records committee on 11/30/2000 removing the 1500m Race Walk, High

42 Minutes of the 22nd USATF Annual Meeting

Jump and ; seconded; Calendar Discussion; question called on Proposed 2005 schedule – Motion amendment (25 for and 17 against); Vote made and seconded to accept T & F on original motion as amendment (24 for calendar with amendments (July 3 -7 and 18 against) Motion carried 2001); Motion carried Motion made and seconded to accept Cross Motion made and seconded to limit discussion Country calendar; Discussion; Motion to five minutes (motion carried) carried Cultural Exchange Item 97 – Include MiniJav for Bantams and Creation of Cultural Exchange program Midgets – Motion made and seconded to with Mexico; Team of 35 -100 athletes; accept; Discussion ensued; question called; attend 2-day camp then meet in Mexico; (41 for and 1 opposed); Motion was made and Establish in 18 months seconded to reconsider Item 97; Motion failed Coaches Association – John Wissler Item 105 – Motion made and seconded to Reviewed history; Directory of club accept; motion made to amend: coaches and assistants; database Sub-bantam would run 2K; and Discussed staff selection of Youth World seconded; discussion; (21 for and 15 Team against); motion carried; discussion of Dues are 0 for this year Item 105 as amended; questioned called Coaches of the year selected (49 for and 3 opposed) Randall Joseph - East Item 106 – Distance for Midgets -- Motion Cheryl Knox - Midwest made and seconded to approve; discussion; Richard Lewis - West (34 for and 12 opposed) Henry McClougham – South ý Item 107 – Motion made and seconded for Computer Committee acceptance; discussion; (26 for 10); Motion 1. Meet with HyTek representatives about passed problems; received recommendations Item 108 – Motion made and seconded to on how to correct them approve; discussion; Motion to amend with 2. Need a way to get demographics from approval of Youth Chair; seconded; Question Association level and will work with called (37 for and 5 opposed); Original motion HyTek to develop system with amendment; discussion (39 for 3 3. HyTek will have a Windows version in opposed); Motion passed March; Question as to which format Items 88 & 89 – Remove from table – Made will be used in the future; transfer file to accept executive committee recom- the same for each format mendation to reject; discussion; Question 4. Working with HyTek to get at 25% called (38 for and no opposition) Motion made discount for USATF members to defer Item 5 to Recommendation of zone; Regional Coordinators (31 for and no opposition) 1. 13 of 14 members present Motion made to reconsider Item 91 and 2. Reviewed job descriptions of Regional seconded; motion carried; Motion made and Coordinators seconded to accept Item 91; Motion carried 3. Determined that new Regional Coordinators need assistance to Announcements understand their duties and Youth Coaches Meeting responsibilities Georgia Receptions 4. Entry form is to be redesigned 5. Passports 6. Want representation at Executive SESSION TWO – NOVEMBER 30, 2000 Committee Meetings

1. Open of Meeting; Roll Call (46 present) MiniJav Presentation 2. Special Reports

43 Albuquerque, NM -- November 29 - December 3

Law and Legislation d. Team scoring has to be resolved; There were 26 tabled items last year that problems include identifying could be dealt with; 19 are left on the table teams that were in the – Article 5(f); b32 (faxes, mail for ballots); competition and costs ensued Items 71, 80, 91(b); Doping Issues - because had to be given twice Independent Agency; Resolution that Law 2. Junior Olympics, Buffalo, NY & Legislation oppose Rule adding Sub- a. Issues with timing and medical; bantam group at championship meets facility excellent; compliment on Report from National Office officials; media was great; 1. Strides in improving communication organizing group did an excellent between National office and clubs, i.e., job! travel grants offered to member clubs, Review and Recap of upcoming events up-to-date information on Youth icon 1. Review of 2000 Cross Country on Internet and the Track in Box Championships, Reno program; 2. Review of 2001 Cross Country 2. Track in Box: Working to find funding Championships, Lincoln, NE to increase distribution – includes a. Selected downtown Holiday Inn starter set of track & field equipment - hotel as host hotel; $89 a night for cones, relay batons, shot put and four information about USATF, etc. - goal to b. Four members are going to Reno get more kids involved in sport Review of 2001 Youth Nationals in Decatur, IL 3. Awards usually shipped during week of 1. Two additional hotels in town; campus event housing for officials 4. Sub-bantam level would not 2. Discus and hammer will be moved administratively cause a problem for across the street National Office 3. New press box with air and restrooms 5. Discussion of ways to use Internet to 4. New scoreboard that will link with help speed up information, i.e. forms to HyTek Associations and Regions Review of 2001 Junior Olympics, Sacramento 1. Headquarters hotel are Doubletree, 14. Old Business Red Lion and Arden West; 25 other Review 1999 Cross Country Meet - hotels available; still negotiating on South Carolina parking Beautiful facility; course very good; 2. More information on the websites: crowd control was excellent; major PAUSATF.org; SACSPORTS.com; problems in chute and scoring USATF.org Recap of 2000 National T&F 3. Concerns expressed about club Championships involvement, hotel registration infor- 1. Youth Athletics, Decatur Illinois mation, etc. a. Overall a successful meet! 4. Motion made and seconded that, if Responsive to long days that all after a review of the bid, Sacramento is had to endure; set-up done well not in compliance, there should be b. Inconsistencies with late fees; discussion to pull their bid. Youth committee needs to review 15. Unfinished Old Business and make sure there is a 1. Update from Rules Committee standard late fee structure 2. Items 90, 91, 96 & 105 thrown-out by c. Recommend to sites coming up the Rules Committee (Sub-bantam); that we need a construction Reason was that you already have a trailer and give specifications as ten and under age group and they did to the size of the copier that is not like it going to the National needed. Championships 3. Motion made and seconded to

44 Minutes of the 22nd USATF Annual Meeting

reconsider Item 89. (34 in favor and degrees; shade tents, water stations seven in opposition) on field and stands; officials made 4. Motion made to amend Item 89 to read throughout US; officials hosed about that sub-bantam may be added at 35 meters from track: crew leaders Association and Regional levels (11 in will be housed; food purchase won’t favor and 27 in opposition). be necessary; elite officials in uniform; officials to stay in dorm $25 per night; Motion made and seconded to Adjourn. adequate number of officials for relief; fluids on field for athletes and officials; NOTE: Results from the balloting for Youth water in stands; in case of rain delay Awards: Charles Lewis - Frank Sevigne adequate shelter available nearby; Award; Illinois Association for the Bill meet director not set nor organizing Hargrove Award committee; “true” Olympic Village to be established; bleachers are aluminum; work scheduled to meet FRIDAY, DECEMBER 1, 2000 requirements; minimal spectator SESSION THREE charge; free parking; $8 meet t-shirt. c. Vote: Miami - 33 Buffalo – 30 Meeting called to order – Quorum present (35) TOTAL BALLOTS COUNTED: 63 No Rules to be presented Motion made and seconded for Adjournment 1. Junior Track and Field Bids 2003 Buffalo a. Reserved necessary hotel rooms; has DECEMBER 1, 2000 – SESSION FOUR funds available for deposit; July low 80's; service by all airlines, including Meeting Opened; Quorum present Southwest, Air Tran; University of Buffalo Head coach; track will be 17. Motion made and seconded to open bids resurfaced in 2002; dorm and food for Youth National before Cross Country; not tied into each other; fluid and fruit motion carried. tent for athletes 18. 2002 Junior Olympics – Omaha b. Officials from across the United Price of t-shirts will follow national States; change in schedule for food office guidelines; finish lines will be and fluids to officials; clothing for more visible and there will be one officials, and housing for reasonable common clerking area and field area prices for officials; transportation from together and will be separate this year; housing to facility; adequate number Local clubs get a % of the profits of officials so that officials can be earned; the last day will have two relieved; free parking and low awards stands; no provisions other admission; changes in clerking area. than awards to be given. Miami Dade 19. 2002 Youth Nationals – Miami Dade a. Year round sporting town; Florida County International University; transportation Housing for officials will also be at provided from stadium to hotel on Florida International University; food will daily basis; host hotel will be the be provided for officials at all times; Airport Marriott complex and all rooms clothing for officials as well; will be priced at $100; 2500 rooms transportation from FIU to stadium; blocked nominal fee for spectators; Florida b. Number of officials had 400 certified; Association is in support of bid. hosted the District and Regional for 20. 2002 Cross Country Florida; Temperature range 80-85 1. Miami Dade

45 Albuquerque, NM -- November 29 - December 3

a. Weather in December 65-72 21. Association Report degrees; mainly Florida officials; a. For over 2 million people - 600 adequate food and fluids; and registered people uniform for officials and housing b. Association with 1 million - at a reasonable price and 2million - 400 registered people transportation to the site; hill - c. Association with less than 1 varied terrain (grass, sandy, million - 200 registered people etc); one crossing about 20 feet d. Numbers will go into effect for of pavement; not a golf course 2001; however committee will but a park; long loop - does not work with Associations to meet cross back on itself; spectator their goals friendly; typically at regional 22. Standards Report – Nothing reported cross country about 300-500 23. Coaches Education participants; only about 25-30 a. Several Level I Schools; Level II go to national (problem go to school July 7 -15 in St. Thomas, Footlocker meet); Host hotel is MN; must have Level I completed about ten minutes to the park; by March 1; Level II in Idaho and transportation from host hotel to TN site; something special done b. Women’s Steeplechase becomes with kids during ceremony at Olympic event in 2004 and World night; HS use the course; Championships in 2003; the professional group will be doing Hammer a 2000 Olympic event – the timing; 3 systems to be used to receive free hammer video at the event; email [email protected] (13 - 2. Georgia 16 age group); FYI – In 2004, a. Inez Finch led team presen- women will be running 36" on tation; downhill finish; three short hurdles and 33" on long gyms about 200m from start; hurdles 2000 hotel rooms within 20 24. Rules miles of Carrollton; avg. temp 54 a. Request from Race Walk degrees; 50% humidity avg. committee and Youth Games that price $63 per night; w/in 20mi - the distance for IG/B and YM & $65-70; plenty of parking; award YW changed from 3K to 5K- to ceremony at new $9 million bring them up to par with dollar facility international competition begin- b. Course records 15:42/19:08; ning in 2001; (28 in favor to 13 course set up for 2-5k with a against) Motion carried. common start and finish; Georgia Association (56 clubs) is putting Report from Sacramento on meet money to be put back 1. Agrees to following changes: into Youth programs; free pasta a. Drop parking charges party on Friday night for athletes; b. Will not impose June 18th housing $10 shirts; officials from around deadline the US; officials and volunteers to c. Eliminate first night non- have plenty of food and liquid; refundable deposit uniforms and free housing for d. 1 to 3 ratio required for dorms and officials with transportation to the cannot be changed site; 45 minutes from Atlanta to e. 800 number available for Carrollton; rental cars and vans to convenience of members to assist in be made available; making reservations Vote Miami - 4 Georgia – 56 f. Take coolers into stadium - no glass; tents are allowed

46 Minutes of the 22nd USATF Annual Meeting

2. Meet Director will be Bob Shore (??) Rev. Emanuel Prout ...... Southern 3. Spectator fee less than $5 Brain Dempsey...... Arizona Booker Woods...... So. California Women’s Development Report Joe McManus...... Inland Northwest Putting on camps for all areas of track & Pamela Royer ...... Oklahoma field – Lyle Knudson – top 25 ranked high Mary Stroud ...... Wisconsin school athletes and their coaches; camp is Jay Baum ...... Nebraska for one week, room and board taken care Mel Tom ...... Hawaii of and scholarships available; applications 26. Medical Services Report - Dr. Troxler must be obtained in February; camps are 1. What is adequate medical coverage usually late July to early August on a first at USATF and CC meets? come first served basis; information on 2. How can we safely improve athletic clinics you should contact Rita Somerlot performance? ([email protected]); try to 3. What impact does youth athletics cover regions; not a profit making venture have on future success in T & F?

Men’s Development Report NOTE: Check notes about Women’s 1. Hope to have two camps. Athletes must steeplechase and Decathlon - if we can’t find, be ranked in top 25 to be eligible, contact Pat Pretty Development Clinic contact Oscar Jensen to arrange during July 7-11 and New Business July 11-15. There were 51 athletes in National Championships 4x800m Relay 2000 Schedule 1. Proposal to put this event on the Motion made and seconded to Adjourn second day of Multi’s a. Concern about multi-event athletes who may also be running SATURDAY, DECEMBER 2, 2000 – 4x800 (two 800's on one day) SESSION FIVE 2. Motion made and seconded to leave 4x800m and Friday and Saturday (38 Meeting called to order; Quorum present (39) in favor and 7 in opposition) Motion 25. Standards - James Duncan carried 1. Recommendation – Guidelines for Question: Is there a contingency plan if sub- 2001 Youth National Meet bantams are allowed to run at Nationals? a. No qualifications - guidelines as 1. Plan calls for estimating time and trying provided as best estimate of to determine whether another day has performance needed to medal to be added b. Starting heights for high jump 10 2. Objection because of medical budgets cm below guidelines and pole and that they do not belong at National vault 30cm below Championships c. No standards for mini-javelin or Hammer throw since they are Motion made and seconded for exhibition events Reconsideration of Item 96. Motion made and 2. FYI: Standards for 2001 Junior seconded to table (38 in favor and 3 against); Olympics Motion tabled. 3. Motion made and seconded to accept report; motion carried Ken is going to take the items that relate to sub-bantam and ask that they be tabled until 25. Recognition of Outstanding persons who next year. have served their Association Inez Finch ...... Georgia Linda Bommicino ...... Georgia

47 Albuquerque, NM -- November 29 - December 3

Motion made and seconded to have a 3. Remarks from candidates schedule of check in times for events; Secretary discussion; Motion carried Vice Chair, Administration Vice Chair, Operations withdraw – Executive Chair Chair Hammer – want to see if can be done as a 4. Nominations for At Large Positions: pilot program in JO’s help with USOC markers Roma Poole Carl Wallace Procedure for determining back-up location Cheryl Gray when a site pulls out Harry Weaver 1. Baton Rouge was back-up location and Pat Pretty could not do it; Asked people who might Larry Seifert be able to run the meet; Decatur could; Denise Smotherman It is the discretion of the new executive Kenny Emerick committee to determine back-up site Gloria Wright during the off-season. Mickey Gist 2. Since a new committee’s coming in – Ron Graham leave as a charge with the new Noreen Richardson governing body David Bullock Greg Brown Bid process - defer to new administration Mary Waters Barbara Smith Associations Committee Report Richard Lewis 1. Each year committee discusses new Cecil Moore insurance and liability contract; accidental medical; general liability; Moved and seconded to close the director’s and officers liability insurance nominations; Motion carried 2. 14 more items this afternoon 3. Association committee submitted a Disabled athletes want to know about the version on the standards for the possibility of adding events to Association Association being in good standing that meets was accepted Results of first round ELECTIONS Secretary ...... Nancy Seifert 1. Members Services will pass out the Vice Chair...... Dorothy Dawson ballots and count the ballots; Roll call Vice Chair, Operations ...... will be done by name, then floor will be ...... Bob Kreutz & Sam Germany open for nominations for five officer Vice Chair ...... positions, nominations in order listed on . Lionel Leach & Ron Williams ballots; Motion made and carried to destroy the 2. Nominations for Secretary: Cheryl Gray, ballots; motion carried withdrawn; Nominations for Vice President Administration; motion made Because Bob Flint won, election for and seconded to close floor; Motion new Western Zone Rep took place -- carried; Moved and seconded that Carl Wallace was elected as new zone office of Vice Chair of Operations be rep that will serve for one year; Motion closed; motion made and seconded to made and seconded to destroy the close nominations Executive Vice Chair ballots; Motion carried nominations; Motion made and seconded to close nominations for Results of Second Round Chair. Vice Chair Operations ...... Bob Kreutz

48 Minutes of the 22nd USATF Annual Meeting

Executive Vice Chair ...... Lionel Leach

Motion made and seconded to destroy ballots; motion carried Nominations of At-large Only one won on first round Cheryl Gray Names in the run-off Mickey Gist; Ron Graham; Roma Poole; Noreen Richardson; Larry Seifert; Denise Smotherman; Mary Waters, Harry Weaver; Gloria Wright

Since Bob Kreutz was elected as Vice Chair/Operations, the Midwest Region elected John Wissler as new zone Rep and will serve one-year; Motion made and seconded to destroy ballots; Motion carried

Mickey Gist, Roma Poole and Mary Waters; final run-off will be between Ron Graham, Denise Smotherman and Larry Seifert

Update from Election Committee: 1. Sam Bell and Bill Roe in run-off for election; Vice-President -- Dee Jensen; Crawford and Newhouse (no one eliminated); USOC Board Member Lynn Cannon

Fifth At-large member - Ron Graham

Motion made and seconded to adjourn. Motion Carried

Respectfully submitted

Cheryl Gray, Secretary

49 Albuquerque, NM -- November 29 - December 3

50 Minutes of the 22nd USATF Annual Meeting

Administrative Committees

51 Albuquerque, NM -- November 29 - December 3

52 Minutes of the 22nd USATF Annual Meeting

Associations Committee making it optional also occurred and it was decided no action could be taken without more information. The sports medicine will Executive Committee Meeting (revised) – have a site up on the new Internet with listing November 29 of doctors who will volunteer to help injured athletes. PRESENT: Alan Roth, Chair; Larry Jacobs Acting Secretary; Jackie Callender, South Alan then was reminded to have introductions Zone Rep.; Tom Light, Harry Simonis, West and all present introduced themselves and Zone Rep., Ruth Van Kuren, Mary Stroud, their involvement. Alan then talked about the Lewis Maharam, M.D., Kountez Moore, sessions scheduled during the convention and Treasurer, Edward Parrot, Ruth White, that it would be flexible due to multiple Gertrude Thomason, Doug Garner, Vice chair, demands for peoples participation in different Mort Diamond, George Harris, Theresa Cox, committees. There will be a session of John Purnell, Ronnie Smith, Bob Bowman, finances and a session on sanctions and Earl Williams and Andy Martin-National Office insurance as well as the regular business and Staff. elections.

Meeting was opened at 1:00 P.M. and a Budget Issues were then discussed. quorum was present. Treasurer Moore handed out a printout on expended monies for this year. See A discussion about benefit programs was held. attachment. We have not used all of the $32, Alan talked about getting more companies to 500 budgeted for 2000. The expenses reflect participate in the member benefits programs telephone conference calls and zone by offering goods and services at a discount. representatives as well as chairman Roth’s Running USA already has initiated this travel expenses incurred on behalf of the program for larger races for Associations committee. Next years budget companies/distributors to provide samples. was reviewed and discussion about the new budgeting process was held. Next years The Rice Krispies, Dentene Gum, and Ramen budget consists of three parts: Operational included in all conference attendees are expenses $19,000; Grants for associations examples of distributors who will provide $20,000 and $50,000 for Membership Benefit products. Alan is in or has already had Fulfillment program. Discussion was held discussions with several companies about about why cutback in budget for 2000. The their participation in benefits programs Associations Executive committee will control whereby members would get reduced prices. the $20,000 and a sub-committee headed up With increased companies/distributors by Barb Leininger will control the distribution participation this could expand our sanctioned of the funds. In the event that additional events. monies are received, the Associations committee would receive an additional Discussion about need to increase coverage’s $15,000 to be used for membership fulfillment for insurance offered to members. Dr program improvements. However this money Maharam indicated the $5000.00 maximum is would be received only after distribution of not enough to cover major accidents during extra funds to Golden Spikes tour. races. Andy will provide information about actual number of claims submitted to national Alan briefly reviewed entire organizational office for payment. It was mentioned that this budget. Questions were asked about the is secondary insurance to a participant’s budgeting process and it was clear that no primary accident coverage. Many competitors, one really understands the budgeting process especially youth, rely on parents insurance so and that communications need to be it is a supplemental insurance. Discussion improved. Discussion ensued about appealing about possibly increasing coverage’s but then the budget for 2001. Motion was made by

53 Albuquerque, NM -- November 29 - December 3

Doug Garner and seconded by Ruth White the item of $5,000 for computer input could be that a formal appeal is made to the budget eliminated. These cost cuts totaled $ committee. Ronnie Smith Kountez Moore and 65,935.00 still resulting in a need to trim Alan Roth will present a formal appeal to the another $100,000. The next item reviewed for budget and finance committee. After discussion was the budgeted line item for Fast discussion on the motion, the motion carried. Forward magazine. After considerable Treasurer Moore indicated her frustration in discussion it was agreed that there needed to the process because she does not see all bills be a method whereby the Fast Forward and then received the request for the budget magazine could contain advertisements to after the deadline. Ed Parrot agreed to draft a offset some costs. The basis for the resolution requesting restoration to the full discussion was that no sponsors except the amount requested that would be spent due to national sponsor’s ads appeared in the increased responsibilities placed upon magazine that was geared for the grass roots Associations committee relative to level. These sponsors traditionally support restructuring. The Associations committee the elite running category and not the Grass should determine the priorities on how the Roots LDR weekend runners and track and budgeted monies are to be spent. field athletes. A motion was made by Ronnie Smith and seconded by Kountez Moore that Andy then presented information showing that the Associations Executive Committee would his national office budget had also been cut like to know what the procedures would be to from $522,378.00 $353,553.00 or a reduction include other sponsors in the Fast Forward of $168,525.00. Revenues for the Associ- magazine. ations/Members Services department is based upon projected 80,000 members, up from Discussion on the motion indicated the need current 67,000. The new members would be to be able to get additional monies from new recruited via national office. sponsor to be able to offset costs of the Fast Forward magazine. It was revealed that After a short break Alan announced that he almost 75% of national office budget are had just been told about how the USATF derived from sponsorships. The question as Coaches Education committee will to who was really running the programs of recommend the USATF Board approve the USATF was raised and it was apparent that Road Racing Coaches of America coaching the grass roots element was no longer in course. This would strengthen the coaching control of the programs and services since programs for LDR. most of the monies budgeted go to support the elite runners programs. After discussion A discussion on how or what could be cut from the motion carried. Ed Parrot will prepare a the $168,000 budget cut then occurred. It was written statement for presentation to the agreed a second workshop could be cut from budget committee seeking reinstatement of budget for a reduction of approximately those funds cut from the Associations budget. $30,000. The membership services process It was also agreed that the Associations experienced major growing pains last year and committee would prioritize how the monies some of those expenses have already been would be spent and all expenses would go placed into effect for 2001. It was agreed that through the treasurer before payment by the the welcome letter could be eliminated. Andy national office. announced that a sponsor had already been secured for the printing of decals so that Another discussion item was the Associations elimination of those two items could reduce manual. The manual has been bounced the amount by $10,935.00. The mass media about from Associations to National office for mailing could be reduced by $20,000.00 by review and still no hard copy has been being more selective in choosing best market produced. Barb Leininger is in charge of to mail out additional copies of Fast Forward to getting the manual out. It was agreed that the seek new members. It was also agreed that manual should be published by chapters and

54 Minutes of the 22nd USATF Annual Meeting

distributed immediately. The document could standards need to be able to reflect individual be an on-line live document with bulletin association’s circumstances and whether the boards for each chapter that could be easily association has viable programs and services updated and distributed. First chapters on an individual basis. This recommendation needed include Membership and Finance. will go back to Member Services committee who is responsible for setting standards for There was then an update on discussions from compliance for Associations. the morning Member services committee meeting attended by several people from the Andy announced that he had taken over Associations committee. Harry Simonis then responsibility for sanctions within the reviewed his proposal to change timelines to Member/Associations services department. deal with non-compliant/errant associations. Gia is no longer there. Sanctions should go to His timeline would identify errant/non the attention of Brandy Salazar and clubs to compliant associations during annual the attention of Mona Mascher. convention. A “police task force” and zone representatives would then be identified to Ed Parrot read his statement to be presented work with these associations. A timeline of to the budget committee on Thursday March 1 would be given for the task force to reflecting the Associations request for list deficiencies to bring those Associations reinstatement of both funds cut from the into compliance. By July 1 a plan of action to Associations operating budget and the eliminate or make efforts to come into member/associations services national office compliance would be due back to Associations budget. It requested reinstatement of the member services subcommittee by September $39,200 requested for 2001 based upon 1. If no actions are taken, by July 1, the steps approved 2000 budget. could then be taken to remove all Association officers and a team would be sent into the Doug Garner distributed nominations for the Association to help conduct the annual Associations Services and Horace Crow meeting and elect new officers. The task force awards. would then make its report to the national convention on efforts to get errant It was agreed that the Long Island Association Associations in compliance. Tom Light should receive the best-improved Association mentioned that it was clearly defined and award and then he asked that secret ballots outlined in the Bylaws under Regulation 15 be returned for the recipient of the Horace what the process would be for dealing with Crow award that will be presented during these Associations. It was agreed that award breakfast. perhaps the Associations grant monies would be used to assist weaker Associations and Kountez distributed expense reimbursement possibly provide monies to get their officers to forms for Executive members for today’s attend the workshops and Annual Meeting meeting only with a maximum of $300. Alan where they could share ideas with fellow Roth indicated he had gotten approval for Associations. 100% of his expenses to attend the Annual Meeting. Kountez indicated that the total Andy Martin distributed handouts showing how amount of funds available for reimbursement Associations were measuring up to the was $3,000.00 standards on membership sanctions and clubs based upon current data. Currently there are Alan reminded the group of regular 19 Associations that would be non-compliant Associations committee meeting times on with the 600 members; 8 would not meet the Friday and Saturday. There will be election of quota of members per 100,000 and 2 that officers overseen by member services on would not meet the criteria for sanctions. No Saturday and appointment of the Association information was available for official’s Executive committee representatives to other standards. There was consensus that the committees.

55 Albuquerque, NM -- November 29 - December 3

Meeting was adjourned at 5:10 PM Chairman Roth then turned discussion to proposal from Member Services committee Larry Jacobs that the Regulation 15 standards be reduced Acting Secretary to 600 members; 20/100,000 16 organizations/clubs or.04 org/population and 50 certified officials. Tom Light then initiated Attachments: Treasurer report; national office discussion that it is not fair to use one member services/association services budget; standard to measure everyone. If the Chart of current association statistics and currently proposed standards were 2000 individual membership/organizational implemented, 29 of the Associations would and sanction statistics. not be in compliance. It was also stated that the goal of Member Services was not to decertify any Associations, rather to identify those needing help and then ask Associations ASSOCIATIONS MEETING 11/30/00 committee to work with those Associations. The first year is simply a data-gathering year Chairman Roth reviewed the format for today’s and no actual actions would begin until 2001 session. Due to other commitments, finances convention. Everyone agreed that there will be moved to another session when Jim needed to be flexibility and individual Elias and Budget committee members can be considerations for each association. Tom present. Todays meeting will be a roundtable then made a proposal that standards be format discussion after discussion and vote to changed to reflect 200 members with states change Regulation 15 standards. There will under 1 million members, 400 members for also be a discussion on Directors and Officers states with 1-2 million and the current 600 Liability Insurance. Chairman Roth also members for those over 2 million. Tom made indicated that during this session he, the motion and Ruth White seconded it. Treasurer Kountez Moore; Vice Chair Ronnie Discussion on the motion occurred and Smith and Doug Garner would leave to go everyone agreed that there must be flexibility appeal a budget cut. in implemation and no one would be punished. It was also reminded that original The Associations budget was cut from proposal was for 1000 members but that was $32,900 to $19,000 with $20,000 for grants reduced due to the decline in members. Andy being reinstated. More importantly the provided handouts showing current statistics national office member and Association for Associations relating to population, clubs, services budget was cut $168,5000. A formal and sanctions. It was agreed that whatever appeal for reinstatement of funds will be standards are accepted they must be fair and presented. acceptable. Member services will work with a subcommittee of Associations to work with Chairman Roth then asked everyone to those troubled Associations. There was also introduce themselves. After introductions he discussion about what if they met standards then reviewed format for candidates forum on on 2 of 3 like Alaska and Border Associations Thursday night. Each of the 5 candidates will are good on sanctions and clubs and be given 5 minutes to address their top 3 members/100,000. Bob Fine indicated program priorities and top 2 administrative numbers were fine, but the success of an priorities. There will be 5 pre-prepared Association rests with the programs that are questions; 1 for each candidate who will have provided, not the numbers. If programs are 3 minutes to respond and the other candidates successful numbers will increase. will be given 1 minute to respond. Other candidates will be given 3 minutes to speak. Chairman Roth then again reiterated that Food will be served. He encouraged all to there would need to be flexibility. Chairman attend and listen to candidates and then to Roth, Treasurer Moore and Vice Chair Smith vote on Saturday.

56 Minutes of the 22nd USATF Annual Meeting left to go to budget committee. Doug Garner will be sent to Member Services committee via then took over the meeting. Doug Garner and Kountez Moore.

Further questions were raised about what the Doug Garner then was introducing Associations committee would do to work with representatives from ESIX to talk about those troubled Associations and one possible Directors and Officers Liability insurance. recommendation was to use some of the grant Mike Price and Tonya Marvin distributed monies to get them to come to Associations brochures on D&O Insurance. Secretary was workshop and discuss problems with other not present during discussion. associations. It was also mentioned that any changes necessary for next year could be After his presentation, the people who went to made through a proposed rules/Bylaw change Budget came back and reported they were via the normal Law and Legislation process partially successful in restoring some funds to from the Associations committee. After more both association operations and national office discussion Tom reminded the group that budgets. $5,000 will be taken from grants and action must be taken today in order to get it to put into associations operations and the Member Services by 4PM meeting today. committee agreed to proposal to seek Question was called and a vote taken on the advertising for Fast Forward with the revenues motion. (See attachment) going against publication costs. This will tremendously reduce cost item in national Motion carried by voice vote with one nay budget if advertising is secured. It was also vote. agreed that if surplus monies above budgeted monies were received, membership programs Bob Fine then raised issue of possibility of would be given top priority in assigning these sliding scale for states with population over 2 monies. million. He made a motion those states with populations over two million be 1% or 10 Chairman Roth then opened up roundtable members/100,000; and .15 % or 15 discussion format. members/100,000 for those with 1-2 million in population. Motion was seconded. Bob Fine raised issue as to who the top dog Discussion as to whether this would modify was in the organization. Was it Associations previously submitted motion was held. Tom or National office? There were instances cited agreed to a friendly amendment if motion where the national office superceded local carried. Again there was discussion about Associations and they were upset. Examples geographic concerns and can Member being in bidding for and hosting the National services change what we recommend. Tom Annual Meeting. reminded them that the process for those Associations is clearly defined and member There was also discussion of need to work services will work closely with those closely with RRCA and RRTCA. Associations associations not in compliance with whatever need to work with their contacts and secure standards are accepted. Vote for calling waivers of insurance if issuing sanctions. question passed. Voice vote was too close so Another example is in the awarding of national a hand vote was taken. 13 for motion 14 championships where sports committees against motion to use sliding scale was override local Associations. Roundtable vetoed. discussion continued in absence of the Secretary and Treasurer who left to conduct Ed Parrot made a motion that the current elections for officials committee. standards review process be suspended until such time as adequate resources are made Respectfully submitted available to associations committee to carry out its responsibilities. Motion seconded by Ray. Call for question. Motion Carried and Larry Jacobs, Acting Secretary

57 Albuquerque, NM -- November 29 - December 3

ASSOCIATIONS MEETING – 12/1/00 processes for 2001. He announced that Gia was no longer there and that Andy Martin now Chairman Roth reviewed topics for this had oversight responsibilities for sanctions meeting. The primary purpose of this session with assistance from Brandy Gedig on will be to have a presentation on sanctions sanctions and insurance certificates and Mona and insurance from Jim Elias and Mike Price Mascher doing club practice certificates. and Tonya Martin from ESIX, the insurance carrier for USATF. Jim reiterated that they will now enforce that late certificate charges of $10.00 if received Prior to the sanctions and insurance meeting less that 5 days before event and $25.00 if Chairman Roth made sure that everyone less than 36 hours before event. Payment picked up an agenda for Saturdays meeting. must accommodate all late certificate requests The elections are scheduled at 3:30 PM in the and all sanction requests. (Jim stated a credit KIVA auditorium. Nominations can be made card number of copy of check faxed would be from the floor. Current candidates for the allowed.) Faxed copies are acceptable if positions include Doug Garner and Alan Roth Association keeps originals on file for required for Chair, Ed Parrot, Ronnie Smith and time (2-3 years). Jim also indicated that the Gertrude Thomason for Vice Chair; Larry 2001 certificates would begin going out Jacobs for Secretary; and Kountez Moore for Tuesday. He requested that Associations Treasurer. Zone representatives will also be submit their sanctions on a bi-weekly basis so elected during zone meetings at end of as to avoid overload. An Internet calendar will session. (Everyone needs to come quick and be developed showing all sanctioned races. get a seat since seating will be limited to the He indicated fully a quarter to one third of all first 1200 that come) calls to national office they don’t have papers on file. Accident claims should be filed Chairman Roth updated those present with immediately and race directors should be results of appeal to budget committee. given an incident report with completed $5,000 was taken from grants and moved to sanctions paperwork so they start the process Associations operations budget, a immediately even if no claim will be filed. recommendation will be made to the Board to allow for advertising in Fast Forward with the Jim stated that the insurance is the same for revenues going against costs of the magazine both clubs and sanctioned events and Mike to be published 4 times a year. The grants would review what is and is not covered and monies will be administered through the he will give a handout that extra copies are Associations committee by a subcommittee of available upon request from national. board of directors. Jim Elias, reading form the minutes of budget and finance committee, also Associations can get copies of insurance for reported that any incremental or extra funds proof of insurance from national office to mail that might be received will be utilized for out. ALL third-party insurance requests must member services which was moved up on the be sent to national office for processing. Jim priority list. He reiterated that this is in the indicated that there would be no lapse in event extra monies are received. coverage’s next year since the new contract is for 2 years. Jim Elias then introduced topic of sanctions and insurance. A handout was given out that Monies must accompany all approved showed what is and is not covered by the sanctions and certificate requests. Jim will GENERAL LIABILITY insurance purchased by put out another memo clarifying the process sanctioned races. He reiterated not everything for all sanctions from Associations. is covered by general liability insurance and volunteers are also covered under D&O Discussion was held about Susan Komen insurance. All Association sanction chairs Foundation purchasing their own insurance for received a memo in early October outlining Race for Cures. Events still can be

58 Minutes of the 22nd USATF Annual Meeting

sanctioned but they must provide their that the User Manual for the membership certificate of insurance naming USATF as the database is available for pick up from Kathy or third party in order to be sanctioned. The fees him. Kathy will mail out 3-ring binder with are then a minimum of $10.00 up to a updated information. Andy also said Kathy maximum of $50.00, which must accompany will transmit on Monday all data received as of their certificate of insurance. the previous Friday to the fulfillment center who will get out information within 10 days. Jim stated that the national office maintains its He stated that national office will provide records for ten years. He recommended that Associations with a monthly update on cross Associations keep theirs for a minimum of two Association and national club memberships. to three years. Faxed copies are acceptable if There was discussion about how to get all originals are on file with Associations. Associations to transmit data in a timely manner. One method of tracking whether The post event report can be used for any Associations do that is to keep record on overpayment of sanction fees and a check can number of actual membership transactions. be written or a credit issued from national office. He also reminded everyone that the Ruth inquired about cross Association general liability insurance could be both information. Andy again indicated monthly primary and secondary insurance to reports would be sent from national office. supplement those who need extra coverage’s. Steve Vaitones suggested that this would be a Additional insurance beyond the 1million limits great way to get more involvement from the can be purchased on an individual basis. Regional Coordinators. The capacity exists for local associations to print out temporary Secretary left as Mike and Tonya began cards for issuance to local club coaches. A discussing handout on what is and is not discussion was held and the new name for the covered. card issued from Indianapolis will be the National Card. Respectfully submitted Alan Roth interrupted Andy for election update. There will be a runoff for position of Larry Jacobs, Acting Secretary president with Sam Bell and Bill Roe and Attachment: General Liability and Directors between three vice presidents. Lynn Cannon and Officer Insurance information sheets. was elected. Voting for second round will begin at 3:30PM until 6:00 PM.

ASSOCIATIONS BUSINESS MEETING Member benefits. Alan updated everyone on 12/2/00 the status of the member services brochure. It was put out while many companies were still Agenda was distributed. See attached waiting approval from the legal department at national office. Andy indicated the focus for Membership Update: Andy Martin companies would be on the running related Andy reported that the new membership companies and suppliers. The packet mailed templates must be used if associations are from the fulfillment center will have all of the doing their own data entry. The templates are current companies participating in the member being by Kathy Fox as we talk. The new benefits program. The packet will also include templates are continued refinement/ a decal with USATF website information. enhancements for current template distributed Andy will be working with a group of people on in October. It includes the ability to generate lifetime membership[s] and multi-year temporary memberships. The goal is to memberships and memberships with transmit all items from national office to discounts. Jim Duncan stated the benefits fulfillment center and they will get them out package need to be youth oriented since most within 2 weeks of receipt. He also announced of products are adult related. Ray

59 Albuquerque, NM -- November 29 - December 3

Vandersteen stated a youth oriented magazine corporations. Her committee will develop would be helpful. Alan indicated that he was criteria and timelines for grants with overview also working on benefits for clubs. One such from the new president and board of directors. example that received a good response was Ed Parrot suggested that a resource council the warm ups/jogging suits from Fog Dog be tied to the chapters of the Associations Sports. Fog Dog Sports has been sold to manual. another company Global Sports and no decision has been made about discount for The need for a club workbook was discussed. clubs. He indicated the idea of magazine It has been suggested that USATF work sales was dropped since so many others were closely with RRCA who has a youth club already doing that as a fund-raiser. Alan also handbook. This could be useful for new and indicated that he was going to concentrate on existing clubs. Sanctioned event products that Race Directors could get at a discount. Alan reported that RRCA has an approved LDR Coaches education course and that the Alan updated everyone on status of Website. Coaches Education has gotten permission for National office now has a Webmaster on joint RRCA/USATF endorsement for LDR board who will be working to improve the running. This wont replace USATF level I current national office website. Those coaches but will help in LDR training. RRCA improvements might include a Members only will still control the training for this course. section where members could enter their Jerry Crockett, the LDR Division chair and numbers and be eligible for prize drawings. board member is the current liaison with He also indicated a method whereby individual RRCA. This training will increase exposure email addresses could be used to identify their for LDR. There was agreement to increase name and sport; i.e. working exposure/relationships with RRCA. [email protected]. He reminded Alan indicated Potomac Valley already has a everyone that the Associations list server is 45 page LDR manual that was done during a available to anyone by signing into LDR clinic. www.egroups.com. Others indicated that there Alan then discussed the status of the Track were several other websites to assist. Direct Access Task force. He asked for volunteers athletes and 911 stats and to assist in helping secure tracks across the signmeupsports.com also had programs. We country. He asked for help from coaches, currently have no signed contract with administrators and parents to identify facilities. DoItSports which is our current website Alan then asked what was interest level in this provider. and seeing none declared the task force dead.

Barb Leininger and Alan discussed the status The 2001 workshop was discussed. There of the Associations Manual. Barb will get the will be only 1 workshop in 2001. He draft from whoever has it and will distribute it requested input for discussion topics. There to anyone for comments on needed chapters was discussion about the fact that the and priorities. It is hoped that she will be able associations committee also usually met to write/revise sections on a priority basis. during this timeframe and sometimes the right Alan hoped that it would be available in a people were not there from associations. bulletin board format, which allows for Question was raised about raising $500.00 continual updates. Currently finance, legal, allocation per association. Alan explained that membership, and regulation 15 are the there was a line item budget for the workshop priorities. and that there was no way to increase those association per diems. Darlene suggested Barb and Alan also reviewed status of that the workshop topics be addressed include Association services committee. Barb is the all regulation 15 standards. This would allow chairman. She indicated that the new budget the workshop to be more proactive and assist contains $15,000 allocated to assist troubled associations. Ray Vandersteen

60 Minutes of the 22nd USATF Annual Meeting

inquired about unspent monies from representatives from each Association could association operations budget. The workshop vote so a short recess was declared while is a line item budget approved and any monies everyone got their voting paddle. After over or short are transferred to where money verifying who could vote a vote was taken on is needed or available. Ray stated the the amendment. The amendment failed with Associations committee needs to establish 9 voting for and the majority voting against it. priorities and look hard at budget process in The vote was then taken on the original the future. motion and the motion carried.

Ronnie reported on the outcome of our Member Services representatives – Dr Walter proposal to revise standards to Member High, Scott Erwin; Joe Gentry and Bill Roe services. The Member Services committee then conducted officer elections. There were accepted the three levels of Associations no additional nominations for offices of based on population. 200 members for states Secretary and Treasurer and Larry Jacobs, with than 1 million or less; 400 members for secretary and Kountez Moore as Treasurer states with 1-2million and 600 for states with were voted in by acclamation. There were no over 2 million. Member services will forward additional nominations from the floor for Chair this to new board of directors for approval. or Vice Chair who then gave their speeches. The election ballot was then certified and the There was discussion about the lack of voting occurred. Walter High announced information received in a timely manner for the there would be no second ballot and that Alan Annual Meeting. There was general Roth would be the Chair and Ronnie Smith consensus that the sooner the information was and Ed Parrot would be the Vice Chairs. A out on the national convention, the earlier motion was made to destroy the ballots and concrete plans could be made. certify the election. Motion carried. All parties then made congratulatory speeches. A motion was brought to the floor by Ronnie Smith about the fact that Associations were Chairman Roth then encouraged everyone to not always informed when sports committees indicate their interests in participating in the were reviewing bids to host national various subcommittees. Those interested championships. See attached motion. The could come to the front and write down their motion was seconded. An amendment was interest areas. offered by Bob Fine to further clarify that prior to any awarding of national championships The group then dispersed into zonal meetings that associations must sign off on the where elections for zone representatives proposal. The amendment was discussed. would be held. At the time of this writing at George Regan then talked about his role on 4:45 no elections had occurred and zone the national championships and he reviews all meetings were still in progress. applications. If that section is not completed he contacts that Association for their input. Respectfully submitted There is a separate document for processing of and hosting a national championship. Bob Fine stated his amendment was simply to Larry Jacobs reinforce the already existing rules. It was Secretary, Associations Committee also mentioned that it is possible for national office to override local associations. The example of the Susan G. Komen Foundation was used as an example of Associations not working with the foundation and denying sanctions so they went out and purchased their own insurance policy. The question was called. It was then determined that only voting

61 Albuquerque, NM -- November 29 - December 3

Athletes Advisory World championships. When they are able to identify themselves as national December 1, 2000 team members they get certain things. Defining membership is important. Attendance: Patti Sue Plummer, Chair; Joetta Clark, Vice The Race Walk event leader, Gary Chair; Sharon Couch, Secretary; , Morgan, commented that the 6 or 8 Treasurer; , Multi-Events; Doug number should be expanded. There Reynolds, Throwers; Christi Smith, Long was some discussion but we were Distance; Connie Price Smith, Throwers; running out of time so this idea was Torrance Zellner, Hurdles, Tanya Sheffield, tabled. Hurdles; Michael Conley, USATF; , Horizontal Jumps; , Middle Chris Huffins: His goal for the event leaders is Distance; Kevin Brown, Vertical Jumps; Gwen to maximize our voting presence. Voter Wentland, Vertical Jumps; Tiombe Hurd, At representation must be at the 90%. The Large; , Race Walk; Brian structure of the organization calls for 40% of Woodward, At Large; Danny McCray, Sprints; the voting power and the event leaders must Jearl Miles Clark, Middle Distance; Chryste mobilize their constituency in this way. Gaines, Sprinter. Willie Banks, Triple Jump Event Leader, Not present: Dana Yarborough, Walks; suggested that when we send our athlete , USOC Rep; Sandra Farmer- representative out to committees they should Patrick, USOC Rep alternate; , report the information back. Horizontal Jumps Patti Sue wanted to focus on three things. Patti Sue began the meeting by stating the purpose was to give the Newly Elected Event Joetta Clark, Vice Chair, wanted to make sure leaders a plan of action. that the event leaders know that she will be committed to implementing everything the It was made clear that the event leaders group wants. should consider their event group as all of Shelia Burrell, multi-event leader, stated that track and field and should take a proactive that the group needed specific direction, stance in considering what they could bring to something to take home. the table. The main question is how will you communicate with your event group. PattiSue Plummer, Chair, reminded us that Malaika Ware and Mike Conley were great It was put on the table that the event leaders resource for information on who the top 15. should suggest two things they want to do in The elite services group also will be able to the next year. send out mailings taking the burden and 1. The short-term goal is to have Brian expense of the individual events leaders. Woodward to create a group email list. This should be done as soon as Connie Price Smith, Throws, added that the possible. At this time a list was passed event leaders should use people within their around so all the event leaders could groups to help with communicating give their information. information to the different disciplines within 2. The long-term goal is to develop a your event group. She also stated that the national team concept meaning the top event leader still wanted specific direction as 6 or 8 should be considered our the next step. national team. She used the example of swimmers being able to state they A suggestion from the group was to start have been on 10 national teams contacting your top 15, which is your instead of saying we were 7th at the

62 Minutes of the 22nd USATF Annual Meeting constituency. Also use other people that could 2. What are we going to get rid of? be valuable to helping you with your duties. 3. What are we adding?

Danny McCray, Sprints: How do you want us Things we need to get done: to communicate to the group -- telephone call, 1. Job description as written in the book letter, email?! 2. List of new organization 3. Prioritize what will be covered in the Patti Sue Plummer, Chair: I must leave; next meeting however, the meeting will continue under the 4. Always have a unified front meeting Vice Chair, Joetta Clark-Diggs. Compose an before the Event Leaders meeting. introduction letter and be prepared to give 5. Write an intro letter information you have gathered from them at 6. Get back in touch with us to get info the next meeting in March. from them 3 things they would like to see happen in the upcoming year. Joetta Clark-Diggs, Vice Chair, stated that we 7. Event leaders need to get in touch with write a draft for the event leaders and use it as development group leader to find out a template or create your own. The next step how that money is spent. would be for the event leaders to obtain a list from the national office and Malaika will fax or Submitted by, email the people on your list. The Board will also send out a brief job description, as already stated in the manual, and add one or Sharon Couch two more things to the list. We should also Secretary, AAC attempt a conference call in the next two weeks.

Mike Conley, Director, Elite Athlete Programs, Athletics for the Disabled encouraged the group to work through email to get info out. Example: Sometimes there will be November 29 directives or changes that need to go out to the top 50 sprinters. Use Elite Athlete Services Called to Order by Barbara Chambers, Chair, to help you with that. Also it is important that at 5:30 pm when you hear complaining to bring those back to the table. 1. Minutes from December 3, 1999 were

read and approved Joetta Clark-Diggs, want you to tell us what 2. Reports you want to see done and email Sharon 3. Chair’s Report Couch with your input. We will add that to the a. The report is in the convention book. job description. There were nine (9) exhibition events

in the Olympic Trials. Three (3) We need to be brought up to speed with past running amputee; One (1) field agendas. amputee (); Two (2) S.O.

races; (2) ABA races; One (1) deaf. Positive issues from the past b. Had problems with the Awards 1. Elite Beat system. 2. Team issues are better with Mike and c. Need Grass Roots development – his staff push from Youth/Associations A. Hospitality Rooms d. Need Rules in the Competition Rules B. Massage Therapist book for Paralymic – 4000 athletes

from 125 countries – same The questions are: venues/villages as Olympics 1. What are we going to keep? 4. Committee Reports

63 Albuquerque, NM -- November 29 - December 3

a. WSUSA – Discussion on development Women’s Track & Field..Joanne Mitchell of U.S. Paralympic Corporation by ...... & Wanda Durden USOC and changes in USOC Men’s Track & Field...... N/A guidelines regarding funding of SCO Men’s Development...... Dick Moss and that 0 grants were available for Women’s Development...... N/A DSO now. Officials...... Denise Hutchins b. USABA – No rep’s, no report Youth...... Charlie Shepperd c. DSUSA – Rep’s are in Washington, Masters LDR...... Nick Kaposounis DC with the President Men’s LDR...... Barbara Chambers d. S.O. – Summer Games International Associations ...... Barbara Chambers Games, 2003 Dublin Women’s LDR ...... Tiffany Granfors i. Hopes to have national meet to qualify for Dublin 7. Need ideas for exhibition events for 2001 ii. Direction of athletics now working to integrate their Meeting adjourned. athletes into existing meets e. USCPAA – No report f. USA Deaf Sports Federation – Trials December 2 used Potomac Valley Association. Meeting was called to order by Barbara Forty-five (45) athletes attending meet Chambers, Chair at 9:30 am in , 2001. Youth Pan Am Games, in Mexico, Summer 2000. 1. Minutes from November 29, 200 were Big emphasis this coming year is fund read and approved. raising -- $17,000 for athletes to 2. Announcement – Ross Evans, editor Rome, along with each athlete having Track Coaches Magazine, is requesting to raise $3,700. articles on Disabled athletes for inclusion g. Association – List serve available for in their magazine. announcements. Association manual 3. Reports being developed, needs section on a. Associations – Liability and sanctioning disabled. Interactive website and information presented bulletin board for comments on topics. b. Officials – Disabled section now in the 5. Old Business Official Training Manual and now have a. Olympic Trials – 25,000 people equipment. Specs for the turbo javelin watching the Exhibition events for use in competition. b. Clinics c. Youth – Meets for 2002 – Youth, JO’s i. Oklahoma meet 2000 and XC – 2001 Sacramento still on ii. Paralympic Veterans Games 2000 target. Rules suggested sub-bantam iii. Need sites for 2001 <8 yrs> Bantams <9-10 yrs.> iv. Dwarf wants a field clinic in 2001, d. Men’s Development – One concern, probably in Las Vegas in High Performance Plan has gone up in conjunction with WSUSA budget to implement the plan. v. Marathon clinic in February 2001 e. LDR – New programs, mini-training with Canadian team camps in conjunction with meets vi. WSUSA Clinic – Jr. Nationals, 3rd f. Women’s LDR – Tuffs 3-year award week of July – New Jersey 2001, 2003; prize money for each vii. Veteran’s Games – Long Island – 4th category. Need to get information to week of July the athletes. Code of Conduct needs viii. Paralympic Trials – Meet stronger emphasis. management program, developed g. Women’s Track & Field – Women’s by Charlie Shepperd – Pacific Steeplechase addition. Take off is the Association same as the men in accordance with 6. Committee Assignments the IAAF. Ability to go outside USATF

64 Minutes of the 22nd USATF Annual Meeting

to identify potential athletes, such as d. Coaches – get your local coaches into basketball, to draw new athletes. USATF educations. Also, get coaches h. Women’s Development – Website outside of the disabilities groups operation, Inside Track, openings are involved. Need information from the available. Duffy, encouraged use of DSOs to Coaches Education. San Diego Training Center. Women’s throws feel neglected. Submitted by, 4. Announcement from Ron Boemker – Official & Meet Director Joanne Mitchell a. Working on and developing of turbo

implements b. Planning on opening training sites in Cultural Exchange next few years c. Goal to identify young athletes to November 30 and December 2 develop them to a point where they can compete The annual meeting of the Cultural Exchange d. Start with turbo implements to learn committee was held at the Convention Center. proper technique, info to small If was well attended by representatives of 18 community competitions Associations and a member of USA Deaf e. Goal is to integrate athletes with Track and Field. disabilities into program The committee discussed setting up local 5. Round Table Discussion -- Ideas for cultural exchange program sin the respective including athletes with disabilities into Associations. Handbooks for committee competition creation will be delivered to interested parties. i. Utilize existing competitions with disabilities including them in All- Preliminary plans for a national cultural Comers meets exchange with Mexico were made. Demetrio Cabanillas, a former Mexico Olympian, is ii. Need rules to include into responsible for contact with the Mexico Track Competition Rules & Field officials, we well as housing authorities iii. Athletes need to make in the Mexico City area. arrangements with meet directors ahead of time The exchange will be a home-stay Best method of networking arrangement and will be employed for 45 to · Information through school system 100 athletes. Three track meets exist and will · Info through the community accept out athletes as participants. organizations · Website – opportunities for Washington Cultural Exchange and USATF participants Cultural Exchange will facilitate the exchange. · Get information on Associations to Although the committee has facilitated the Athletics for the Disabled creation of several local cultural exchange programs nationwide, this will be the initial · Get information from DSO events cultural exchange program. to Associations 6. Frequently asked questions It is anticipated that the program will be a 10- a. Liability – if they have liability day mission to be held in late June or early insurance, all participants are covered July of 2002. b. Access issue – Physical barriers – Need to work with managers of tracks Respectfully submitted, to get access c. Equipment – Contact national officers of DSO for access to unusual Jim Murphy, Chair equipment. Other available through USA manufacturers

65 Albuquerque, NM -- November 29 - December 3

Youth Cultural Exchange Jordan, Charlotte Lanahan, Rick McGuire, Carol McLatchie, William Moultrie, Doug Program 2000 Nordquist, , Connie Price-Smith, Skip Stolley, Maryanne Torrellas, Tisha Whereas only Jim Murphy and Erika Baxter Waller, James Williams and Mark Young. were present for the 1999 Cultural Exchange meeting in L.A., the minutes herein are very Minutes: brief. 1. Approval of the 1999 meeting minutes – motion to approve – Harry Groves, 1. Frank Greenberg and Jim Murphy second, many. Motion passed. supervised a Cultural Exchange tour to 2. 2000 Olympic Trials review – Dean Hayes China for track and field. spoke of the need to eliminate Rule 10 2. Planning is underway for a Cultural and praised the efforts of all who worked Exchange tour to Israel, originating out of to make the track & field event successful. Philadelphia. Dan Grimes spoke about problems 3. Negotiations have begun with Jonathan relating to selection in the marathon and Blankenberg of South Africa and Jim problems relating to contract signage. Zalouka of WCE in hopes of bringing a Rich Torrellas noted that the 50k Race group in for visits to both Florida and Walk Trials were extremely successful in Washington. spite of the disagreeable weather. Julie 4. Tim Popst, of WCE, is negotiating with McKinney also spoke of issues relating to Margaret Mahoney of Athletes Australia the marathon trials concerning selection. in an attempt to get things going in Both Julie and Dan praised many other Australia. The goal is to have home and aspects of the event. Deanne Vochatzer away visits with Pacific Northwest. spoke of the great efforts to make the event successful and her thanks to all who Respectfully submitted, pulled together to make that happen. Duffy Mahoney spoke of many logistical problems including; Rule 10, the entry Erika Baxter booklet and the entry process; however, he noted that many other things ran very smoothly and the event came off very well. Bruce noted the great synergy in making International Competition the event the best trials yet. Committee 3. International Team Events – Andrea Johnson spoke about upcoming events, dates, places and general information. Albuquerque, NM – December 1, 2000 4. Presentation and Approval of Team Staffs a. Lynn Cannon announced that Teri Attendance: Bruce Douglass, Chair, Lynn Jordan had withdrawn as Head Cannon, Scott Davis, , Dan Grimes, Coach of the 2001 World Indoor Harry Groves, Dean Hayes, John Hemmer, staff and moved to select Dave Stephanie Hightower, Sue Humphrey, Edward Rodda as the new head coach. Levy, Lori Maynard, Julie McKinney, Ramona Seconded by Dean Hayes. Motion Pagel, Jerry Quiller, Gwen Robertson, Mel Passed Rosen, Steve Simmons, Tracy Sundlun, Rich b. Dean and Lynn both announced Torrellas, Deanne Vochatzer and Bill Webb. staffing for approval of the ICC. Names will be given directly to the Absent: John Chaplin, Karen Dennis, Ed national office. Moved by Dan and Eyestone, Benita Fitzgerald Mosley, Greg Lynn, seconded by many. Motion Foster, Brad Hackett, Judy Harrison, Robert passed. Hersh, Ed Jacoby, Brooks Johnson, Terry

66 Minutes of the 22nd USATF Annual Meeting

5. Dissolution of the Committee and membership with one voting delegate to adjournment. the annual meeting of USATF and representation on all standing sports Submitted by, committees, except Youth Athletics and Race Walking. The motion carried unanimously. Bruce L. Douglass, Chair 5. Membership – Mr. High had received a letter from Rob Coley U.S. Army, requesting 5-C-1 status for the U.S. Member Services Army. Mr. Roe gave a brief background on the U.S. Armed Forces status with Session One - November 29, 2000 USATF and recommended that entity be given one vote on the Race Walk Chair, Walter High, called the first session of committee. After discussion, a motion the Member Services Committee to order at was made by Mr. Bill Roe, seconded by 8:34am. A roll call was made and a quorum Mrs. Ruth White, to recommend to the determined to be in attendance. The chair Board that the US. Armed Forces be proceeded with the business of the committee. granted one voting member on the Race Walking Committee. The motion 1. The makeup of this committee was carried unanimously. reduced from 10 to 8 members. The Officials committee named a 6. Convention Site Selection – Mr. High representative in accord with action reported that this committee would make taken at the 1999 Annual Meeting. a recommendation to the full committee. Three bids will be entertained – Buffalo, 2. Mr. High advised a conflict in the NY, Jacksonville, FL and Reno, NV for schedule existed between the Member the year 2005. He mentioned that the Services Committee Site Selection Site Selection Committee would Subcommittee and the General consider Indianapolis, IN as the Annual committee meeting on Thursday. He Meeting site every fourth year. announced the General meeting would begin at 4:00 pm following the Site 7. Nominations – Mr. High congratulated Selection Subcommittee meeting. Mr. Langenbach on a job well done with the nominations this year. Mr. 3. Bob Langenbach gave a report from the Langenbach reported that further nominations subcommittee. There were nominations, with proper documentation, five (5) names in nomination for would be accepted until 10:00 am on the president, three for vice president, one day of the opening session. There was for secretary, one for treasurer, two for discussion concerning the election USOC Board members and one for LDR process. It was decided that those Division Chair. positions with only one nominee would be asked for election by acclamation at 4. Membership – The Corporate Athletics the opening session. It was noted that Association had applied for membership only those eligible to vote in the Long in USATF under 5-C-1. Mr. High Distance Running Committees would be reported that the organization had allowed to vote for the LDR Division submitted the necessary paperwork. Chair. Each candidate would be allowed After a brief discussion, a motion was a total of three minutes to speak at the made by Richard Courtney, and opening session. seconded by Ruth White, to recommend acceptance of the application for

67 Albuquerque, NM -- November 29 - December 3

8. Elections – A local voting company Member Services Committee members would handle the voting for officers. agreed to contact these Associations to They would bring in voting equipment be certain they contacted Sherry Quack and be able to prepare for run-off to correct the problem. election in a short time. There were six committees that would need the 12. Credentials – Mr. Courtney set Friday assistance of this committee and various as the time to review any credentials members agreed to monitor these challenges. elections. 13. Association Standards – A lengthy 9. Elections – The Coaches Advisory discussion was held with regard to Committee was to have one person setting minimum standards for appointed to the Board at this annual accreditation as called for by the meeting. There were only two of the Bylaws. No decision was reached at eligible entities with representation this session. The subject would be registered for this annual meeting. After carried over until the next session. discussion on how to get the groups together to choose a representative, Mr. The session was recessed until 4:00 pm, High decided to all a meeting of the Thursday, November 30, 2000. groups for Friday, December 1 at 8:00 am. Session Two – November 30, 2000 10. Credentials – 1n 1999, it was decided to enforce Article 6 requirements for Chair, Walter High called the second session submission of organic documents. Iowa of the Member Services Committee to order at and Wyoming were denied the right to 4:15 pm. Roll call was made and a quorum vote for lack of proper documentation. was in attendance. Documentation required includes Articles of Incorporation, current set of Bylaws, Association Standards – The discussion on financial reports for the previous year Association Standards was continued from and minutes of the previous year’s Session One. Doug Garner presented a annual meeting. This year, Wyoming proposal from the Associations Committee to and Iowa again have not submitted any set three tiers of standards based on documentation and the following Association population. A copy of the Associations have not submitted 1999 proposal is attached. minutes: Maine, Michigan, Ohio, San Diego, South Carolina. Discussion was Mr. Garner made a motion to recommend to held to determine if the rules of the Board of Directors that the three tiers of enforcement under Article 6 should be standards be accepted. Ronnie smith suspended for those Associations hat seconded the motion. The motion carried had not submitted Articles of unanimously. Incorporation. After a brief discussion, a motion was made by Dick Courtney, and Site Selection Subcommittee – The Annual seconded by Mr. Langenbach, to Meeting Site Selection Subcommittee had to suspend enforcement of Article 6 for this review three bids to host the 2005 Annual meeting for those Associations that did Meeting; Buffalo, NY, Jacksonville, FL and not have Articles of Incorporation on file. Portland, OR. The subcommittee The motion carried unanimously. recommended that the bid for Jacksonville, FL be accepted. A motion was made by Richard 11. Credentials – There were a number of Courtney, and seconded by Joe Gentry, to Associations hat had not properly recommend to the body of USATF on Sunday identified delegates by category.

68 Minutes of the 22nd USATF Annual Meeting

to accept the bid of Jacksonville, FL. The Elections were held for members of the motion carried with one abstention. Executive Committee of the National Track and Field Officials Committee, except for the Chair High related that Member Services positions of Vice Chair Certification and Committee had been asked by the Legal Treasurer. The following officers were re- Department of USATF to review a complaint elected by acclamation to serve a four year from a member club in the Potomac Valley term: John Davis, Illinois, Chair; George Association that the PVA has not responded or Kleeman, Pacific, Vice Chair Training; Leo taken action on its complaint regarding Costanzo, Southern California, Vice Chair duplicate name use. Rules; and Jim Grey, Ohio, Vice Chair Awards. C. Rhea Warren, Florida, was Having no further business, the meet was elected Secretary. Elections were also held adjourned. for three At-Large Positions. Those elected to a two-year term were Dick Connors, Pacific; Respectfully submitted, Keith Mitchell, Indiana; and Warren Ring, Metropolitan.

Walter High, Chair A number of awards were presented to our officials in grateful recognition of their significant achievements in Track and Field Officials Committee Officiating.

Most of the officials who attended our Annual The recipient of the Andy Bakjian Award for Meeting in Albuquerque, held December 6 and outstanding effort and achievement was 7, 2000, had heard that our Chair, John Davis, Emmitt M. Griggs, of the Gulf Association. was suffering from Pancreatic Cancer, but it The Charles Ruter Award was presented to a was still a shock to some when it was great Track Official, Warren Ring, and confirmed by the Acting Chair. Metropolitan Association. Two officials shared the Horace Crow Award for their expert Finn Hansen is serving as Vice Chair of officiating in Field Events: Finn Hansen, Utah Certification, who, constitutionally, in the Association, and Eugene M. Stemm, Southern absence of the Chair runs the meeting. Finn California Association. did a very good job under difficult circumstances. Three officials were given the Chair’s Award, which was first awarded in 1999. The Vice Chairs and subcommittee heads gave purpose of this award is to recognize those oral reports; there were no serious issues officials who not only have officiated their noted. meets, but also have made a significant contribution in their Association and on the Dr. Bob Marcus, from the Southern California national scene. The 2000 recipients were Association, presented a proposal to seek Richard Connors, Pacific Association; Lawrie support from USATF for officials who attend Robertson, Pacific Northwest Association; and meets such as National Championships. It is Thomas S. Turk, Missouri Valley Association becoming increasingly expensive to attend (formerly of the Florida Association). these meets when officials are expected to pay for their own travel, food, and rooms, as Respectfully submitted, we did at the Olympic Trials. It was added by Dr. Marcus that the food furnished the officials, at the Olympic Trials, was very bad…subs, C. Rhea Warren, Secretary subs and more subs. National Officials’ Committee

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Records

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Developmental Committees Temporary Groups & Councils

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Women’s Development The steeplechase will be added to the women’s international program during the next Committee four years. The decathlon is being discussed very seriously to replace the heptathlon. The Executive Committee Minutes – hurdle heights will be raised soon according to December 1, 2000 information from Dee Jensen, IAAF Women’s Rep. Present: Terry Crawford, Sandy Fowler, Kathleen Raske Sparrey, Mike Sanders, Dave Kathleen Raske Sparrey asked the group to Nielsen, Jeri Daniels-Elder, Craig Poole, Teri reconsider Operation Inside Track. In the new Jordan, Ray Lapinski, Bert Lyle, Bonnie restructuring plan, OIT does not fit. She Edmondson, Cathy Sellers, explained the history and value of this and Sue Humphrey. program. The group agreed to continue this project as a “special project” for women The group was given information about the coaches. Raske Sparrey will talk to the USA High Performance Planning, which as gone on Women Track Coaches Association about during the past year. Humphrey has attended picking up this project. various meetings and the entire group was invited to a “Meeting of the Minds” in The meeting was adjourned to the general Indianapolis this past November to plan and women’s development session. discuss plans for the coming years and preparation for future Olympic Games. General Women’s Development Session

The women’s development budget will be the Chair, Sue Humphrey, called the meeting to same for 2001. A discussion was held about order at 9:05 am. funding program driven projects. This philosophy fits with the USATF and USOC The review of the past year’s development funding models. The group agreed to provide activities was given and copies of the 2000 a lower base amount per event and have a Accountability Report were provided. larger contingency amount to fund additional Restructuring and planning for the new High activities. Coordinators were asked to get Performance Group were highlighted. budget requests submitted as soon as Humphrey reported about several meetings possible. The exact budget will be printed she attended during the year representing the once the Budget & Audit Committee finalizes women’s development group. The new CEO, the budget during the convention. Norm Blake, at the USOC, changed the entire funding process for all governing bodies. Humphrey reported that the Development However, he resigned right before the Group (women’s development, men’s convention! The USOC transition team will development, sport sciences and race walk) now develop the exact process that will be received an extra $20,000, which the chair used. The bottom line is that everything is still agreed to divide into four $5,000 segments. up in the air. The sport science committee through Harmon Brown asked for funding to reestablish the The “new” events for this four-year cycle – elite and hurdle biomechanical project pole vault, hammer and steeplechase – with . The women’s development continued to provide highlights. The vault and group agreed to put the women’s hammer were part of the Olympic program for development $5,000 into this project as long the first time. Stacy Dragila capped an as detailed notes from each session are taken outstanding season with the Gold medal and and published. Bert Lyle reported that this World Record. A grant from the father of a project was the activity that the senior elite hammer thrower made the production of a coaches/athletes say is of most valuable to training video possible. This free video is them. available from Jeri Daniels-Elder. The steeple

75 Albuquerque, NM -- November 29 - December 3 event proved to be an outstanding part of the instructional tapes in several field events. Olympic Trials. A very competitive race was Order blanks are available from Knudson. run resulting in an American record. Camps and Clinics The established projects continued to provide Five activities were funded in 2000 including a a strong base for athletes and coaches for all Throws Clinic in Utah, a Speed Development levels. The Junior Elite Camp was held in Camp in Tennessee, a Shot and Discus Camp Denton, Texas, after the Junior Nationals. in New Hampshire, a Heptathlon/Decathlon The camps are usually held at the USOC Camp in Texas and Distance Camps in Training Center in San Diego; however, since Colorado. These projects are non-profit the Olympics were held in September this making activities. The local president of the year, the OTC was full. host Association must sign applications. Information can be obtained from Rita The camps are scheduled to return to the Somerlot. Training enter in 2001. Senior athletes and their coaches participated in biomechanical Operation Inside Track studies and event summits. This project serves as a resume database of women track and field coaches interested in Humphrey explained to the group that the collegiate coaching positions. Any woman Women’s Development Executive Committee can submit her resume to Kathleen Raske had voted to fund on a more program-driven Sparrey for inclusion in the file. basis in 2001. Each event will have a base amount and event coordinators will be As positions become available, they are submitting project proposals for extra funding. posted on the OIT website, www.insidetrack.cmich.edu. This site also Each event coordinator gave a report to the has links to the development committee group summarizing their activities in 2000. In coordinators. recognition of outstanding service to the development committee, each event Sprints coordinator was presented a token of Projects conducted over the past year were appreciation from the chair. detailed and videos shown. Bert Lyle detailed the various studies that his committee has Highlights from the reports are presented conducted over the years. He handed out below – race intervals to show acceleration and deceleration patterns. They filmed at all Junior Elite Camps senior and junior national and major meets, if The 23rd edition of these camps was held in possible. The senior elite sprints/hurdles Denton, Texas after the Junior Nationals. seminar, with Ralph Mann, was held after the Athletes are selected from the top 20 junior convention and sprint clinics were held during performance lists. Coaches of the athletes the convention. are strongly encouraged to attend. Athletes in the top five of their events can receive Top junior athletes were funded to the Junior scholarships to the camp through their Nationals and Junior Elite Camp. individual event coordinators. Applications are available from Lyle Knudson. Hurdles Event filming and analysis were held during Video Tape Program Spring meets. High altitude competitions were Over 38,000 instructional tapes have been held in Flagstaff as part of the Athletics distributed through this program. During Canada speed/power series. Biomechanical 2000, new tapes produced include the filming was done during the Trials and Olympic Trials, Super Clinic 2000 and new information presented in December by Ralph

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Mann. In addition, filming and race analysis successful for the men and now for the were also done at the Junior Nationals. women.

Middle/Long Distances The juniors participated in a competition with Several top coaches, athletes and the event Canada and a mini-camp prior to the meet. coordinators met to plan for the Olympic Continued work is needed to get this event in season. Activities included competing in the various levels of competitions and to Australia throughout the year, funding warm develop quality coaches. weather and/or altitude training sessions, blood testing, training expenses, and head-to- Heptathlon head competitions. Funds were put into pre-Trials competitions for qualified senior athletes. Continued Steeplechase nutrition studies were done throughout the This event made great strides in stabilizing year on our elite team. A website itself during the 2000 season. Athletes and www.usatf.org/heptathlon/help.html dissemin- coaches were brought together by coordinator ates information on the event throughout the Mike Bellarosa to develop a comprehensive year. Junior athletes were funded to the program for the event. They met at different Junior Elite camp. competitions and had training discussions, developed a portfolio to promote and market Discus the event and its athlete, and worked on Summit competitions were held for the top six getting the event into more meets and athletes. The athletes have asked for funding accepted on the International program. to key meets for head-to-head competitions. A mentor program is ongoing for senior Marathon athletes to help athletes just graduating from The featured activity was a joint elite collegiate programs. marathon development seminar held at the Olympic Training Center. The week long camp Top junior throwers were funded to the Junior had physiology and psychology testing Nationals and Junior Elite camps. sessions. Training theory was discussed and Lorraine Moller gave an excellent motivational Hammer talk. The week ended with a surprise visit to This event made its first appearance at the the Training Center by President Clinton. This Olympic Games in 2000. Athletes responded event will be continued in 2001 with the well placing 7th and 8th, which were the highest possible addition of the race walkers. place finishers for an American woman in any throwing event at the Games!! Depth and Clinics were conducted at various Association qualify performances continue to soar. Four Athlete Development Runs. Several elite American throwers are ranked in the World athletes held seminars after the races. This top 25. has been a very successful program due to the preparation of many elite women distance An instructional video was produced and runners. distributed this year for new and developing throwers. A hammer thrower’s father made Race Walk funding available through a grant. The Olympic distance for women increased to 20k. Six women hit the “A” standard. Through Younger athletes were funded to the NACAC a cooperative development program with meet along with the Junior Nationals and USATF and NAIA colleges, improved Junior Elite camps. performances have been seen though an increase in walk competitions in NAIA meets. High Jump Two women joined the resident program at A Fall summit was held in 1999 to prepare the Training Center. This program has been athletes for the upcoming Olympic season.

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Coaches who have led athletes to Olympic The Junior Elite camp again featured Olympic teams gave their insights. However, the three champion, Stacy Dragila, and her coach Dave athletes who made the Olympic team didn’t Nielsen. Stacy and Dave have been clinicians perform well in Sydney. The reasons for the at this camp for several years. poor showing must be researched and lessons learned. Athletes were funded to Future activities include an outreach program, various competitions during the season in a regional network of coaches to assist in the preparation for the Trials. education process, increased communication and continued funding for senior and junior Horizontal Jumps athletes. The main focus in 2000 was to get athletes to each the Olympic standards. Athletes who did Shot Put were funded to various competitions. A Selected senior athletes prepared for the biomechanical summit was held for the long Trials and Games by competing head-to-head jumpers at the Olympic Training Center. throughout the outdoor season. Athletes Jumpers were also funded to the NACAC needed to reach the “A” standard after the Championships in August. After the Trials, Trials were funded to European meets. several triple jumpers were funded to meets Injuries hampered some of our key throwers as they attempted to reach the “A” standard. before the Trials.

Junior jumpers competed in Canada and at The Junior program is strong with four the Junior Worlds. They also participated in throwers over 50’. The Junior Elite camp the Junior Elite camp. again provided quality instruction for the young throwers and their coaches. A talent Javelin identification database was conducted during The goals of this group included the funding of the camp. A video was created from the senior athletes as they prepared for the Trials camp sessions and additions added by and Games, the education of young throwers clinician/coordinator, Ramona Pagel, after the and coaches, and the identification of young camp. All participants received a video. throwers. Research studies were done and published on the optimal release angles of the After the coordinators’ reports, the group was new javelin. Various educational materials reminded that our goals for 2004 and beyond were disseminated throughout the country. must be addressed. We have some strong Clinics were conducted in Louisiana, areas of development and some areas that California, Rhode Island and North Dakota. need immediate attention. The new funding proposals and the development of the High Athletes were funded to the Junior Nationals Performance Plan will provide guidance for all and the Junior Elite camp. National high development groups. school records were set during the season. It was announced that the joint development Pole Vault meeting would be a part of the joint track and This event continued to be a favorite for the field meeting during the afternoon. sport. Collegiate and high school national records, world records, and Olympic Gold The meeting adjourned at 12:10 pm. highlighted the year. Participation by VISA to help sponsor the top three women vaulters also aided in their preparation. Various event Submitted by, summits were held throughout the year for the senior elite athletes. The highlight event was the Reno summit, which has grown into a Sue Humphrey, Chair powerful clinic and competition each January.

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Sports Medicine and 3) Seek to identify athletes’ personal medical providers in advance and assist Sports Sciences them in obtaining limited credentials, as well as connecting them with USATF Executive Committee Meeting medical personnel for closer cooperation December 2, 2000 – 11:00 am in athlete care; 4) Consider hiring local massage therapists for work in athlete Attendees: Harmon Brown, Chair; Bob housing, rather than bringing additional Adams, Joan Stratton, Jack Ransone, Denise massage staff. Richardson-Bednarczyk, Julie Endreson, David Martin, Richard McGuire, Ralph Rick McGuire pointed out the need to Vernachia and Ramona Pagel. make every effort to provide the athletes with the best possible facilities and care so 1. Harmon Brown reviewed the Venture 2004 as to assure the most supportive “Meeting of the Minds” held in environment, and that athlete needs Indianapolis, November 17-19. He should take precedence over those of pointed out the likely changes in the other “accompanying parties”. funding process from the USOC, and the changes in our own organization’s 3. Adequacy of athlete medical care. operation as a result of the USATF Ralph Vernacchia pointed out again the restructuring. number of athletes who arrived at the Olympic Village with pre-existing and 2. 2001 Medical Staffing needs: inadequately treated injuries. The need Copies of the proposed medical staffing as for coaches and athletes to understand the provided by Andrea Johnson (received values of assessment and rehabilitation by December 1) were distributed to the the entire array of medical practitioners medical and psychology heads. These and modern technology was again brought were reviewed and a number of home. Many athletes had not been suggestions were made as to needed adequately evaluated nor received changes based upon our staffing formulas. thorough rehabilitation. Bob Adams will As there had not been adequate advance attend the sprint/hurdle seminar in Las notice of the competition program for Vegas on December 17 to reemphasize 2001, it was proposed that we could not this message. name individuals for approval at the general meeting, but request blanket 4. Goals for 2001 approval for the Medical Subcommittee a. Altitude Training Guidelines: chairs to make appointments based upon David Martin has begun to accumulate existing criteria for selection and information about a number of altitude advancement. Harmon Brown reviewed training centers, which are springing his and Dr. Adams’ discussions with the up around the U.S. He will work with Executive Committee, the just-completed Dr. Robert Chapman of Indiana discussions with chairs of the sports University and Dr. Ben Levine in Dallas committees (MTF, WTF, RW, etc.) and to develop a “How-To” guidebook for Mike Conley and Andrea Johnson, endurance athletes. concerning medical staffing for the World b. Competition Medical Management Outdoor Championships. From these i. The booklet of Management discussions, the resolutions are; 1) USATF guidelines for major track and will limit the definition of who is a member field meets which was printed in of the U.S. Team eligible to receive care; 1990 needs to be revised and 2) Notify ancillary USATF “family” that they expanded. must seek care from the local medical ii. The Medical Subcommittee organization established for that purpose; should consider development of

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a ‘Track and Field Medical teams that were cared for through the Directors Association’, to provide USOC’s medical system. By analysis of guidelines for consistent medical this data, the Medical Subcommittee is care at major track and field able to determine the number and type of competitions, analogous to the medical providers needed for teams of International Medical Directors various sizes and the types of equipment Association. and supplies that need to be carried. Among the findings: 1. Nearly half the treatments provided were for massage. General Meeting – December 2, 2000 This has led to an increase in the number of massage therapists on large staffs; 2. Scientific Seminar The majority of injuries are strains and Amol Saxena, DPM, Pushing the Envelope – sprains, mostly to the lower and upper Advanced Rehabilitation for Elite Athletes. leg. Very few involve the foot and ankle; Dr. Saxena presented a number of 3. Equipment modalities: ice and ultra- examples of severe foot and ankle sound are often used, but rarely electrical problems, which required modern medical stimulation. technological evaluation, management (with and without surgery) and intensive Business Meeting rehabilitation. With intensive manage- ment, athletes can return to training and 1. Approval of 1999 Minutes. Approved as competition much more rapidly than is published. usually expected in the general athlete 2. Chair’s Report – Harmon Brown population. a. Venture 2004 “Meeting of the Minds” program in Indianapolis Mark Troxler, D.O. – Medical Care and Youth was reported. He pointed out the Performance “new realities” of changes I USOC Dr. Troxler reported the results of a study funding for future budgets, as well which he conducted on the 1999 World as the changes in the structure of Youth Championships Team, and USATF. compared the results with those of a high b. Report on meeting with the USATF school team. He pointed out the effects Executive Committee and special of lack of medical care on subsequent meeting regarding staffing for the performance levels, and the need for World Championships. The ongoing medical care for young athletes definition of membership on the before they are to return to training “U.S. Team” will be more clearly promptly. He also pointed out many defined in advance, and problems with modern youth sports accompanying individuals will be programs which result in a very high referred to the local medical care drop-out rate (up to 70%) and the need to system for health needs. We will restructure and improve youth sports attempt to identify athletes’ programs as a means of improving their personal medical providers in long-term well-being as well as reducing advance and work with them to the incidence of juvenile crime. coordinate better care for their athletes. Jack Ransone, Ph.D. – Injury Surveillance of 3. Subcommittee Reports U.S. National Teams a. Sports Psychology – Ralph Dr. Ransone and Ms. Denise Bednarczyk Vernacchia (head trainer) have compiled all the The Psychology Subcommittee injuries and illnesses reported by team continues to provide a wide range medical staffs over the past 10 years. He of services to athletes and coaches also received data from track and field including:

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· Psychology classes and athlete season, and the athletes did not consultations at 10 camps and clinics. compete well. One athlete reported · Consultations at the Olympic Trials for with an unhealed stress fracture, but those who made the team and those no major health problems occurred. who were disappointed. Dr’s. d. 2001 Medical staffing recommendations. Vernacchia and Henschen served on The Chair requested that since there the Olympic Staff and a total of seven had not been sufficient time to contact (7) psychologists served at the Trials. medical providers for 2001, he · Participation in the educational recommended that the committee give programs of the Coaches Education the chair of the Medical Services Committee Subcommittee the authority to appoint o One Level II school; three Level medical personnel using previously III schools established guidelines for staff selection. · Professional education outreach M/S/P o Presentations at national sports e. Special Programs psychology meetings i. Youth Athletics – See Dr. Troxler’s o Dr. Gloria Balague was the seminar report (above). Keynote Speaker at the Olympic ii. Associations Task Force – Lewis Scientific Congress in Brisbane, Maharam. The Associations Australia medical listings are now on the o Publications. Psychosocial USATF website. Characteristics of Olympic Track iii. Education – Dr. Russ Ebbets, and Field Athletes, Ralph D.C., is the new editor of Track Vernacchia, Richard T. McGuire, Coach magazine. He requested James P. Reardon, David P. that medical and scientific articles Templin; Int. J. Sports be sent to him for publication. Psychol.2000; 31:5-23 (Add: PO Box 229, Union · Recommendations for 2001 staffing Springs, NY 13160) o World Outdoors – Rich Gordin 4. Rules Changes. Item 63, pg. 21, M/S/P to and Tracy Shaw approve this change as written. o World Indoors – Gloria Balague 5. Special Funding. The Budget and Finance o World Youth – Marty Martinez, Committee has allocated an additional Jennifer Bessell $20,000 for Development Programs to be o World University Games – Jodi divided among Race Walking, develop- Yambor ment committees and Sports Sciences. o International Juniors – David The Women’s Development Committee Templin has allocated its $5,000 share to expand b. Scientific Services – David Martin (see the Sprint/Hurdle seminar for additional attached written report) coaches. Dr. Bert Lyle (Women’s c. Medical Services – Bob Adams (see Development of our elite sprinters and attached written report) hurdlers. He moved that the committee i. Trip Reports 1) Under 25, Monterrey, allocate its $5,000 portion to this project. Mexico – Denise Bednarczyk – the Seconded. Passed without dissent. team was small and a few problems 6. Break-out Sessions – Reports and future were encountered plans ii. Olympic Games – Dr. Dean Clark – Ø PSYCHOLOGY – Plan to review The medical staff was excellent and and present information on models the USOC and USATF medical staffs of sports psychology services worked well together. provided in other countries. Will iii. World Juniors – Dr. Bob Adams. work with the Youth Athletics Bob served as Chef de Mission and committee representative to team physician. It was out of develop a seminar on Youth Sports

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for the 2001 Annual Meeting. They Officers’ Reports will also look at the issue of “coach Chair, Mike Wickiser: Mike discussed burnout” and develop some personnel changes of the past year: While he educational materials. ascended to the Chairmanship, his wife Karen Ø SCIENTIFIC SERVICES – Coaches became Course Registrar and Paul Hronjak had expressed a need for a better was appointed Vice Chair - East. Mike noted understanding of how to prevent that, as an experiment, he began inserting dehydration and deal with the elevations (start, finish, high, low) into the issues of heat stress during course list. However, as these don’t seem to competitions. Dr. Martin will prepare have provided any added benefit to justify the educational materials. increased work, he is discontinuing the Ø MEDICAL SERVICES – Medical experiment. Also during this year, Mike was personnel discussed the need to privileged to represent RRTC as part of the provide consultation on better team measuring the 2000 Olympic Marathon medical systems for major course in Sydney, and had a great time doing competitions, including for Youth. so. They will work to develop a Track and Field Medical Directors Course Registrar, Karen Wickiser: Karen Association. Dr. Maharam, was unable to attend the Convention but had secretary of IMMDA, will assist by submitted a written report which will appear in providing guidelines from that January Measurement News. According to organization. Dr. Adams will work this report (dated Nov 29, 2000), 980 courses with Dr. Rob Jones (Medical had been certified so far in 2000. Director, National Interscholastic Meet, Raleigh, NC) to establish an Validations Chair, Doug Loeffler : Doug was organization and work to revise the unable to attend the Convention but had medical manual. submitted a written report which will appear in 7. Old Business – None January Measurement News. It was noted that of 19 courses validated during the past Adjourned at 1655 (4:55p) year, only one had failed validation.

Webmaster, Bob Baumel: During this past Road Running Technical Council year, our website was made easier to access, as we now have our own domain name 1st Meeting — Friday, December 1, 2000 (RRTC.NET), and the site can be accessed simply as www.rrtc.net. This was Attending: Bob Baumel, Norm Brand, John implemented in two steps: First, in April, we Erickson, Jim Gerweck, Norm Green, Frank registered the “rrtc.net” name, although the Greenberg, Paul Hronjak, Bill Jackson, David web pages themselves continued to reside on Katz, Justin Kuo, Thomas LaBlonde, Ryan Bob’s personal ISP. The “www.rrtc.net” URL Lamppa, Bob Langenbach, A.C. Linnerud, would, at that time, simply redirect to the Mary Anne McBrayer, Tom McBrayer, Ed pages’ actual location on Bob’s ISP, where Melnik, Pete Riegel, Chris Rush, Don Shepan you’d still see their original long URLs in your and Mike Wickiser browser. The second step, in late November, was to move the web pages to a new server, The meeting was called to order by Chair, which is actually hosting our domain name. Mike Wickiser, at 16:03. All present introduced Now, all of our pages truly have URLs of the themselves. Observing that this had been a form http://www.rrtc.net/xxx (where “xxx” year of major transition, Mike thanked all who varies for each individual page). This move helped him assume leadership of RRTC from also gives us more server space (which we previous Chair, Pete Riegel. will need for posting the Finish Line book) and can provide various other capabilities. Any

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owners of websites who are still linking to the interested in certified courses. All agreed on RRTC site using an old (hit.net) URL based the importance of improving communication to on Bob’s ISP need to update those links to increase awareness of the value of course use our new (rrtc.net) domain name. certification.

Bob has been working with Adobe Acrobat Vice Chair, East -- Paul Hronjak: There software to design a PDF version of the hasn’t been any turnover of certifiers this year Certificate template [completed at the time in the East. Also, unlike the West, the number these Minutes are submitted] which will of certifications in the East may actually have enable certifiers to fill in certificates on their increased slightly this year! computers but will not be tied to any word processor (Thus, it will eliminate all of the Former Chair, Pete Riegel: Aside from his different templates for various word RRTC duties, Pete is the IAAF/AIMS Course processors on PC or Mac). This PDF template Measurement Administrator for Americas. At will require at least version 4.0 of Acrobat or an IAAF/AIMS conference that Pete attended Acrobat Reader; thus, some certifiers may this year, a paper was circulated containing a need to upgrade, but the Acrobat Reader proposed standard for road running “World software is free. As future applications of Best Performances.” This standard would Acrobat software, Bob may try producing a require marks to be set on courses that drop “single download” PDF version of the Course no more 1 m/km and have start-to-finish Measurement manual (as well as the Finish separation no greater than 30% of the race Line manual when it goes online), which was distance (which are the same numbers that one of the features requested when we appear in the rule for acceptability of USATF originally put the Measurement manual online road records). The proposed IAAF standard in mid-1999. The possible drawback here is would also allow for the possibility of post-race file size, which may be many megabytes (This validation measurements. The suggested depends mainly on how much the graphics “World Best Performances” would only be can be compressed when rendering the considered for races of 10 km or greater. document in PDF format). IAAF is currently revising their course Bob has scanned the text of the Finish Line measurement manual. However, this is only a book and run it through OCR software, revision of their hard-copy book. Pete hopes allowing our proofreading team to begin the that the existing US and Canadian online process of updating and assembling a new versions will be acceptable to IAAF, version of that book (See more info on the eliminating any need for them to prepare their Finish Line book project below). own online version.

Vice Chair, West – Tom McBrayer: We’ve Pete will be the official measurer for the World had several personnel changes in the West: Championship marathon and race walk John Ferguson became the certifier in courses in Edmonton, Canada next year. This Louisiana, while Larry Smithee replaced Finn will be accompanied by a measurement Hansen as Utah certifier. In Nevada, Bill seminar, and may also present an opportunity Callahan was appointed Final Signatory. Tom for a group-ride. Pete noted that the seminar and Mary Anne McBrayer have been putting he conducted in Vancouver in 1999 provided together an updated measurement video, and the impetus for Canadians to set up their expect to have it finished early in 2001. current certification program.

Tom noted that the number of certifications in Finish Line Project, David Katz and Jim the West appears to have decreased this Gerweck: Last year, David Katz was charged year, suggesting a disturbing trend. This with preparing a short pamphlet to explain touched off a long discussion about the basic requirements about finish lines for every possibility that runners are becoming less race seeking a USATF sanction. Considering

83 Albuquerque, NM -- November 29 - December 3 that our existing Finish Line book is, in many certification is renewable after 10-year ways, out-of-date, we had intended this expiration. However, starting in 2001, all new pamphlet to replace the current book. certifications will be issued using certificates However, as the project proceeded, our Finish that feature a prominent expiration date and Line committee determined that the existing do not allow any possibility of renewal. book does contain much valuable material and shouldn’t be discarded. Thus, they Larger vs. Average Constant: Pete Riegel decided to prepare a short pamphlet and and Bob Baumel had debated this subject update the full Finish Line manual, which will vigorously in MNForum. There was no heated be placed online in the same manner that our discussion at this meeting, however, as Pete Course Measurement manual is now online. and Bob had arrived at a compromise prior to As family commitments have limited the time the meeting. Thus, it was simply pointed out David can spend on this project, Jim Gerweck that we’ve revised the Bicycle Calibration Data has taken over many of the duties in heading Sheet in the packet of application forms the project. downloadable from our website, so as to make it clear that use of Average Constant At this meeting, Jim distributed a preliminary method is acceptable, although the Larger draft of the pamphlet. Jim also explained that Constant is still strongly recommended. This he has assembled a group of people for matches language elsewhere in the Course updating the full Finish Line manual. As noted Measurement manual. Measurers may wish to above, Bob Baumel has already scanned the download the new forms if they haven’t done book’s text. Jim’s team will proofread this text, so already. and then work to bring it up-to-date, including current information regarding equipment (for Accolades for Pete Riegel: To honor example, transponder timing) and recent outgoing Chair, Pete Riegel, many gifts were Rules changes. bestowed on him. These included a reflective jacket bearing the title “Chairman Emeritus;” a When the pamphlet and book are completed, glass mounted mantle clock inscribed with the the USATF office will print thousands of legend: “Presented to PETE RIEGEL In copies of the pamphlet and send them to all Recognition of His Leadership and Associations for distribution to all races Accomplishments as Chairman of the Road seeking sanctions. The pamphlet will be Running Technical Council 1986–2000; and a posted on both the RRTC and central USATF plaque affixed with a huge PK nail and the websites. The full manual will be posted on words: “PETE RIEGEL – For serving as a the RRTC website. reference point and baseline for measurement in the U.S. and the world.” In addition, Pete Other Business was given a thimble & box to take home as a gift for his wife Joan, who wasn’t able to Course Renewals: This topic had received attend this Convention. much discussion in MNForum, where many expressed the opinion that certifications In accepting all these gifts, Pete explained shouldn’t be renewable but should simply that he had started measuring simply so he expire after 10 years, requiring new would have accurate courses to run himself. measurement and certification for the course He thanked everybody for the privilege of to remain active. That opinion was upheld at working with them. this meeting, as most people felt that enough uncertainty creeps into every course after 10 years to make renewal inappropriate. Therefore, it was decided to phase out renewals. This process will actually take 10 years, as we need to honor the language on existing certificates, which states that the

84 Minutes of the 22nd USATF Annual Meeting

2nd Meeting — Saturday, December 2, Faxed as part of a certification application, 2000 and may be usable as is if sufficiently clear, or else, sent in order to get everything submitted Attending: Bob Baumel, Norm Brand, Jim by race day but followed up later with a better Gerweck, Finn Hansen, Paul Hronjak, Justin map. Jim Gerweck noted that the number of Kuo, Bob Langenbach, Carole Langenbach, MNForum subscribers had increased by about A.C. Linnerud, Ed Melnik, Al Morris, Pete 25, roughly half of whom are outside the US. It Riegel, Mary Rosado, Don Shepan, Larry was decided that Pete Riegel and Bob Smithee and Mike Wickiser Baumel would work out the wording for our new certificates (which will no longer allow The meeting was called to order at 15:15 by renewals). More discussion took place former Chairman, Pete Riegel, as Mike had regarding the project of revising the Finish miscalculated the meeting starting time and Line book. Finn Hansen stated that USATF was late to arrive. The floor was then turned would act quickly to post the updated 2001 over to New Mexico certifier Don Shepan, to Rules of Competition on their website. The present awards for the pacing contest, which meeting was adjourned at 16:19. is always the highlight of our second meeting.

Measurement Contest: Don had laid out an Minutes prepared by Bob Baumel, interesting and clearly documented contest RRTC Secretary course in the Civic Plaza adjacent to the Convention Center. Perhaps the only problem was that people who waited until Saturday to pace the course found parts of it inaccessible due to the civic festival taking place on that day. Thirteen people entered the contest. Prizes for the top three were all “Kachina Dolls,” which are among the most recognizable symbols of New Mexico, and whose meanings were explained amply by Don. Pete Riegel won first place and received a “Mud head” Kachina. Second place winner Bob Langenbach received a “Bear” Kachina. Karen Gerweck was the third-place winner and received a “Sun face” Kachina.

Submission Date Clarification: Upon arriving at the meeting, Mike Wickiser issued a statement to clarify the meaning of the submission date on our certificates. This should be the date when the measurer sends the paperwork on to the next level of review. In cases where the measurer is a certifier, this is the date when the certifier sends it on to the Vice-Chair (not the date of measurement). Thus, even for courses measured by Certifiers/Final Signatories, the paperwork needs to be in the mail before the race, just as for courses measured by anybody else.

Other Discussion: Several more topics were discussed. It was agreed that maps may be

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