January 26, 2021 4Th Tuesday School Board Meeting and Public Hearing (Virtual Meeting) 4:00 P.M

January 26, 2021 4th Tuesday School Board Meeting and Public Hearing (Virtual Meeting) 4:00 p.m. Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148 (571) 252-1020

Special Notice: THIS MEETING WILL BE HELD VIRTUALLY, THE BOARD ROOM REMAINS OPEN FOR MEMBERS OF THE PUBLIC WHO WISH TO PROVIDE THEIR COMMENTS IN PERSON.

PLEASE INDICATE IN THE SIGN-UP FORM YOUR PREFERENCE FOR IN-PERSON OR VIRTUAL PUBLIC COMMENT. --- A present state of emergency declared by the Governor of Virginia and the Loudoun County Board of Supervisors exists in Virginia and Loudoun County. In accordance with the Governor’s Budget Amendment 28 to House Bill 29 of the 2020 General Assembly and the Continuity Ordinance readopted by the Board of Supervisors on October 14, 2020, this meeting is being held virtually. The public may access the meeting by viewing the live-streamed video via the LCPS website or by viewing it in real time on Comcast channel 18 or Verizon FIOS channel 43, in furtherance of the Governor’s Executive Orders and social distancing directives.

1. Call to Order 4:03 p.m. - All board members were present.

2. Pledge of Allegiance

3. Disclosures 3.01 Disclosures

File Attachments

Disclosure_BBarts January 26 2021.pdf (194 KB)

Disclosure_BSheridan January 26.pdf (212 KB)

Disclosure_DCorbo January26.pdf (175 KB)

Disclosure_HMahedavi January 26.pdf (148 KB)

Disclosure_ISerotkin January 26.pdf (154 KB)

Disclosure_JMorse January 26.pdf (167 KB)

Disclosure_LKing January 26.pdf (178 KB) Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 2

4. Approval of Consent Agenda 4.01 Minutes of the December 15, 2020, 4th Tuesday School Board Meeting (Virtual Meeting)

Recommended Action

That the Loudoun County School Board Adopt the Minutes of the December 15, 2020, 4th Tuesday School Board Meeting (Virtual Meeting).

Summary:

Minutes are considered draft until adopted by the School Board.

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Minutes December 15 2020 4th Tuesday School Board Meeting.pdf (291 KB)

4.02 Minutes of the January 4, 2021 Annual School Board Organizational Meeting to Include a Closed Session (Virtual Meeting)

Recommended Action

That the Loudoun County School Board Adopt the Minutes of the January 4, 2021 Annual School Board Organizational Meeting to Include a Closed Session (Virtual Meeting).

Summary:

Minutes are considered draft until adopted by the School Board.

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Minutes January 4 2021 Annual School Board Organizational Meeting and Closed Session.pdf (92 KB)

4.03 Minutes of the January 7, 2021 Special School Board Meeting for Presentation of the Superintendent's Proposed FY 2022 Budget to Include a Work Session and to Conduct Other Business (Virtual Meeting)

Recommended Action Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 3

That the Loudoun County School Board Adopt the Minutes of the January 7, 2021 Special School Board Meeting for Presentation of the Superintendent's Proposed FY 2022 Budget to Include a Work Session and to Conduct Other Business (Virtual Meeting)

Summary:

Minutes are considered draft until adopted by the School Board.

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Minutes January 7 2021 Presentation of the School Board Budget and Conduct of Other Business.pdf (60 KB)

4.04 Minutes of the January 14, 2021 Special School Board Meeting Includes School Board Work Session on the FY 2022 Operating Budget (Virtual Meeting)

Recommended Action

That the Loudoun County School Board Adopt the Minutes of the Special School Board Meeting Includes School Board Work Session on the FY 2022 Operating Budget (Virtual Meeting).

Summary:

Minutes are considered draft until adopted by the School Board.

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Minutes January 14 2021 Special School Board Meeting Includes School Board Work Session on FY 2022 Operating Budget.pdf (57 KB)

4.05 Licensed Personnel Action

Recommended Action

That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Licensed Personnel.

SUMMARY:

The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows: Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 4

1. Actions concerning Licensed Personnel Employed for the 2020-2021 school year. 2. If necessary, additional personnel actions will be included as an addendum to this item on the date of the School Board Meeting.

Staff Reference: Dr. Lucia V. Sebastian Telephone: (571) 252-1317

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Licensed Board List 1.26.21.pdf (86 KB)

Licensed Addendum 1.26.21.pdf (89 KB)

4.06 Classified Personnel Action

Recommended Action

That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Classified Personnel.

SUMMARY:

The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows:

1. Actions concerning Classified Personnel Employed for the 2020-2021 school year. 2. If necessary, additional personnel actions will be included as an addendum to this item on the date of the School Board Meeting.

Staff Reference: Dr. Lucia V. Sebastian Telephone: (571) 252-1317

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Classified Board List 1.26.21.pdf (84 KB)

Classified Addendum 1.26.21.pdf (82 KB)

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 5

4.07 Finance and Facilities Committee: Milestone Communications’ Proposed Rock Ridge High School Cellular Tower

Recommended Action

That the Loudoun County School Board approve the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School and authorize the Chair of the School Board to sign the final documents upon presentation.

SUMMARY

Per School Board Policy and Regulation 6350, Wireless Network Facility Colocation, and through an executed Master License Agreement, Milestone Communications has prepared and proposed the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School. AT&T will be the first wireless carrier to locate on the proposed monopole and there will be space for additional wireless providers as well as dedicated space for LCPS should the school district determine a use for it.

As outlined in Regulation 6350, this proposal was presented to the community in a public briefing held on November 11, 2020, and live broadcast on Comcast and Verizon Cable networks as well as live- streamed from the LCPS website. Questions from the community were submitted, reviewed and answered at the conclusion of the November 11 Milestone Communications presentation. A copy of the November 11 presentation is is provided, as well as the questions and answers reviewed at the meeting. Additional information on the cell tower proposal at Rock Ridge High School is provided on the Planning Services Future School Sites/Facilities webpage, https://www.lcps.org/Page/227914.

This was an Information Item at the November 17, 2020, Finance and Facilities Committee meeting. At the December 8, 2020, meetting, the Finance and Facilities Committee voted to approve and recommend to the Loudoun County School Board to approve the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School and authorize the Chair of the School Board to sign the final documents upon presentation. The motion was approved 3-0.

This was an Information Item at the January 12, 2021, School Board meeting, which included a public hearing on the topic. It was to be brought forward as an Action Item on the consent agenda on January 26, 2021.

Next steps, as outlined by Regulation 6350 include;

• Milestone Communications Submission of County Land Use Application(s) and Secured Approval(s) • Execution of Site License Agreement • Site Development

Staff Reference: Brian Stocks Telephone: 571-252-1385

Staff Reference: Kevin L. Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0 Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 6

File Attachments

6350_Policy.pdf (13 KB)

6350-REG.pdf (23 KB)

Milestone LCPS MLA 8_17_2020.pdf (1,593 KB)

Milestone Rock Ridge HS Concept Plans 09-21-20.pdf (966 KB)

Rock Ridge HS Photosims.pdf (4,866 KB)

RRHMonopoleNoticeforUSPSMail_11022020.pdf (171 KB)

Rock Ridge HS Community Presentation 11.11.20.pdf (9,457 KB)

RRHMonopoleNotice_forUSPSMail_12-29-20.pdf (175 KB)

4.08 Finance and Operations Committee: Contract Award – IFB #20-491SAN Reroof of Sanders Corner Elementary School

Recommended Action

That the Loudoun County School Board approve the Contract Award for IFB #20-491SAN Reroof of Sanders Corner Elementary School in the amount of One Million Sixteen Thousand One Hundred Fifty dollars ($1,016,150) to Simpson Unlimited, Inc., and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

SUMMARY:

On September 25, 2020, LCPS issued a Request for Qualifications to the public. On October 27, 2020, Qualifications packages were received from nine (9) firms. Of those firms, five (5) were determined by a panel to be qualified to bid on the 2021 Sumer Reroofing projects.

On January 12, 2021, four of the five qualified bidders submitted bids. The lowest responsive and responsible bidder was Simpson Unlimited, Inc., with a bid in the amount of $1,010,150. LCPS has elected to take Alternate #2 in the amount of $6,000.

This was an Action Item at the January 19, 2021, Finance and Operations Committee Meeting. The Committee voted 3-0:

That the Finance and Operations Committee approve and recommend to the Loudoun County School Board to approve the Contract Award for IFB #20-491SAN Reroof of Sanders Corner Elementary School in the amount of One Million Sixteen Thousand One Hundred Fifty dollars ($1,016,150) to Simpson Unlimited, Inc., and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

Staff Reference: Joseph Pascarelli Telephone: 571-252-1161

Staff Reference: Kevin Lewis Telephone: 571-252-1380

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 7

Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

1. 20-491 Summer 2021 Roofs Scoring Sheet.pdf (97 KB)

2. SAN ES Roof Renovation Bid Tab IFB_20-491SAN.pdf (78 KB)

3. 2021-01-13 SAN Roof Reno - Award Recom Ltr.pdf (60 KB)

4.09 Finance and Operations Committee: Contract Award – IFB #20-491BAL Reroof of Ball's Bluff Elementary School

Recommended Action

That the Loudoun County School Board approve the Contract Award for IFB #20-491BAL Reroof of Ball’s Bluff Elementary School in the amount of Nine Hundred Ninety-Four Thousand One Hundred Thirty-Five dollars ($994,135) to Skyline Roofing, Inc., and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

SUMMARY:

On January 7, 2021, all five qualified bidders submitted bids. The lowest responsive and responsible bidder was Skyline Roofing, Inc., with a bid in the amount of $990,060. LCPS has elected to take Alternate #2 in the amount of $4,075.

This was an Action Item at the January 19, 2021, Finance and Operations Committee Meeting. The Committee voted 3-0:

That the Finance and Operations Committee approve and recommend to the Loudoun County School Board to approve the Contract Award for IFB #20-491BAL Reroof of Ball’s Bluff Elementary School in the amount of Nine Hundred Ninety-Four Thousand One Hundred Thirty-Five dollars ($994,135) to Skyline Roofing, Inc., and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

Staff Reference: Joseph Pascarelli Telephone: 571-252-1161

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 8

File Attachments

1. 20-491 Summer 2021 Roofs Scoring Sheet.pdf (97 KB)

2. BAL ES Roof Renovation Bid Tab IFB_20-491BAL.pdf (78 KB)

3. 2021-01-13 BAL Roof Reno - Award Recom Ltr.pdf (61 KB)

4.10 Finance and Operations Committee: Contract Award – IFB #20-491PMK Reroof of Potowmack Elementary School

Recommended Action

That the Loudoun County School Board approve the Contract Award for IFB #20-491PMK Reroof Potowmack Elementary School in the amount of Nine Hundred Ninety-Six Thousand Six Hundred dollars ($996,600) to Autumn Contracting, Inc, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

SUMMARY:

On January 5, 2021, four of the five qualified bidders submitted bids. The lowest responsive and responsible bidder was Autumn Contracting, Inc., with a bid in the amount of $992,600. LCPS has elected to take Alternate #2 in the amount of $4,000.

This was an Action Item at the January 19, 2021, Finance and Operations Committee Meeting. The Committee voted 3-0:

That the Finance and Operations Committee approve and recommend to the Loudoun County School Board to approve the Contract Award for IFB #20-491PMK Reroof Potowmack Elementary School in the amount of Nine Hundred Ninety-Six Thousand Six Hundred dollars ($996,600) to Autumn Contracting, Inc, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

Staff Reference: Joseph Pascarelli Telephone: 571-252-1161

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

1. 20-491 Summer 2021 Roofs Scoring Sheet.pdf (97 KB)

2. PMK ES Roof Renovation Bid Tab IFB_20-491PMK.pdf (97 KB) Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 9

3. 2021-01-07 PMK Roof Reno - Award Recom Ltr.pdf (61 KB)

4.11 Finance and Operations Committee: Contract Award – IFB #20-491FWS Reroof of Farmwell Station Middle School

Recommended Action

That the Loudoun County School Board approve the Contract Award for IFB #20-491FWS Reroof of Farmwell Station Middle School in the amount of One Million Three Hundred Eighty-eight Thousand dollars ($1,388,000) to CHU Contracting, Inc, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

SUMMARY:

On December 22, 2020, four of the five qualified bidders submitted bids. The lowest responsive and responsible bidder was CHU Contracting, Inc., with a bid in the amount of $1,384,000. LCPS has elected to take Alternate #2 in the amount of $4,000.

This was an Action Item at the January 19, 2021, Finance and Operations Committee Meeting. The Committee voted 3-0:

That the Finance and Operations Committee approve and recommend to the Loudoun County School Board to approve the Contract Award for IFB #20-491FWS Reroof of Farmwell Station Middle School in the amount of One Million Three Hundred Eighty-eight Thousand dollars ($1,388,000) to CHU Contracting, Inc, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

Staff Reference: Joseph Pascarelli Telephone: 571-252-1161

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

1. 20-491 Summer 2021 Roofs Scoring Sheet.pdf (97 KB)

2. FWS MS EPDM Roof Renovation Bid Tab IFB_20-491FWS.pdf (91 KB)

3. 2021-01-06 FWS EPDM Roof Reno - Award Recom Ltr-R1.pdf (61 KB)

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 10

4.12 Finance and Operations Committee: Contract Award for the Construction of Entry Modifications at Emerick ES and Waterford ES (IFB #20-493)

Recommended Action

That the Loudoun County School Board approve the Contract Award for the Construction of Entry Modifications at Emerick ES and Waterford ES. in the amount of One Million One Hundred Seven Thousand dollars ($1,107,000) to Cooper Building Services, LLC, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

SUMMARY:

On December 15, 2020, seven of the nine pre-qualified bidders submitted bids. The lowest responsive and responsible bidder was Cooper Building Services, LLC, with a bid in the amount of $1,107,000.

This was an Action Item at the January 19, 2021, Finance and Operations Committee Meeting. The Committee voted 3-0:

That the Finance and Operations Committee approve and recommend to the Loudoun County School Board to approve the Contract Award for the Construction of Entry Modifications at Emerick ES and Waterford ES. in the amount of One Million One Hundred Seven Thousand dollars ($1,107,000) to Cooper Building Services, LLC, and authorizes the Chair of the School Board to sign the final contract documents upon presentation.

Staff Reference: Joseph Pascarelli Telephone: 571-252-1161

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

01 (Key Document) Bid Tabulation.pdf (120 KB)

02 (Key Document) Architect's Recommendation Letter.pdf (121 KB)

4.13 Finance and Operations Committee: RFP #R19203, Auditorium and Black Box Dimmer System Inspections, Repairs and Consulting Services, Renewal

Recommended Action

That the Loudoun County School Board renew RFP #R19203, Auditorium and Black Box Dimmer System Inspections, Repairs and Consulting Services, with Artistic Concepts Group of Chantilly, Virginia, from February 1, 2021, through January 31, 2022.

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 11

SUMMARY:

In order to obtain a qualified source to provide labor, materials, equipment and supervision required to perform auditorium and black box dimmer system repairs for the school system on an as-needed basis, Procurement Services issued a Request for Proposal (RFP). One offer was received. The proposal was reviewed and scored by an evaluation committee according to criteria outlined in the RFP. The contract was awarded to Artistic Concepts Group effective February 1, 2020.

Staff and Artistic Concepts Group have agreed to renew this contract through January 31, 2022. The estimated costs are $798,000 and funding will be provided through the Facilities Services budget. This is the first of four renewal options on this contract.

The Finance and Operations Committee of the School Board met on Tuesday, January 19, 2021, to review and discuss this item. The Committee voted 3-0 to bring this forward to the School Board as a Consent Item on January 26, 2021.

Staff Reference: Edward D. Treanor Telephone: 571-252-2960

Staff Reference: Andrea Philyaw Telephone: 571-252-1427

Staff Reference: Kevin Lewis Telephone: 571-252-1150

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

4.14 Finance and Operations Committee: RFP #R19205, Roof Repair Services, Renewal

Recommended Action

That the Loudoun County School Board approve the renewal of RFP #R19205, Roof Repair Services, with Simpson Unlimited from February 1, 2021, through January 31, 2022.

SUMMARY:

In order to obtain a qualified source to provide labor, materials, equipment and supervision required to perform roof repairs for the school system on an as-needed basis, Procurement Services issued a Request for Proposal (RFP). Three offers were received. The proposals were reviewed and scored by an evaluation committee according to criteria outlined in the RFP. The contract was awarded to Simpson Unlimited effective February 1, 2019. Staff and Simpson Unlimited have agreed to renew this contract through January 31, 2022. The estimated costs may exceed $250,000 and funding will be provided through the Facilities Services budget. This is the second of four renewal options on this contract.

Staff Reference: Edward D. Treanor Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 12

Telephone: 571-252-2960

Staff Reference: Andrea Philyaw Telephone: 571-252-1427

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

4.15 Specialized Programs and Committee: 2021-2022 School Calendars for Hillsboro Charter Academy (HCA) and Middleburg Community Charter School (MCCS)

Recommended Action

That the Loudoun County School Board approve the 2021-2022 School Calendars for Hillsboro Charter Academy (HCA) and Middleburg Community Charter School (MCCS)

SUMMARY:

Hillsboro Charter Academy (HCA) and Middleburg Community Charter School (MCCS) have submitted proposed 2021-2022 school calendars for approval. HRTD has reviewed both calendars and determined that both exceed the Virginia Standards of Accreditation requirement of 990 instructional hours.

MOTION: Mr. Morse made a motion, seconded by Mr. Serotkin, to send the proposed HCA 2021-2022 school calendar and the proposed MCCS 2021-2022 school calendar for full School Board approval. Motion passed 3-0-0.

Staff Reference: Rae Mitchell Telephone: 571-252-1290

Staff Reference: Ashley Ellis, Ed.D. Telephone: 57-1252-1300

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 26, 2021 Consent Agenda. Seconded by Mr. Morse

Motion Passes 9-0

File Attachments

Proposed HCA 2021-'22 School Calendar (002).pdf (83 KB)

2021 MCCS Proposed Calendar.pdf (203 KB)

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 13

5. Public Hearing on Superintendent's Proposed FY 2022 Operating Budget 5.01 Procedures for Public Comment

SPECIAL NOTICE: A present state of emergency declared by the Governor of Virginia and the Loudoun County Board of Supervisors exists in Virginia and Loudoun County. In accordance with the Governor’s Budget Amendment 28 to House Bill 29 of the 2020 General Assembly and the Continuity Ordinance readopted by the Board of Supervisors on October 14, 2020, this School Board meeting is being held virtually. The public may access the meeting by viewing the live-streamed video via the LCPS website or by viewing it in real time on Comcast channel 18 or Verizon FIOS channel 43, in furtherance of the Governor’s Executive Orders and social distancing directives.

Live, In-Person or Virtual Public Comment: This decision has been made to comply with Gov. Ralph Northam’s new Statewide Measures to Contain COVID-19, which limits in-person gatherings; therefore, virtual public comment is encouraged; however, in-person public comment will also be available.

To register to make live, in-person or virtual comments during the School Board meeting, please use this link.

Online and telephone registration will open at 8 a.m. two business days prior to the meeting. Registration closes one hour before the start of the meeting. For example, registration for a meeting being held on Tuesday at 4 p.m. will be open Friday at 8 a.m. through Tuesday at 3 p.m. Members of the public may receive a system-generated email after the registration closes, but the School Board is unable to accept registration after the registration cut-off time. The registration telephone number is 571-252-1030.

Each registrant will receive a unique speaker identification (ID) number by phone (if they call in) and/or via email for those who register online. The unique speaker ID information will allow participants to access the meeting to make live public comment. Speakers are prohibited from sharing speaker access information with others and will forfeit the opportunity to speak if the information is shared. Speakers must be logged into the meeting at the time their name is called to speak. Speakers must limit comments to the time allotted by the Chair and announced prior to the public comment period. The Chair determines the time based on the number of speakers and the agenda, but not to exceed five (5) minutes.

Written Public Comments Written comments also will be accepted from the public in advance of the School Board meeting. Members of the public who wish to submit written comments are invited to use Written Public Comment Submission form. Written comments may be submitted during the two business days prior to a School Board meeting, until 5 minutes before the start of the meeting. Comments will be provided to School Board members during the meeting and will be posted to the BoardDocs meeting page afterward.

Decorum Per School Board Policy 2520, the civility, decorum and respect for the functioning and dignity of the School Board shall be maintained at all times and in all communications. As a result, the Chair will not approve comments that are breaches of civility, decorum, the functions and dignity of the School Board or of the rules set forth in School Board Policy 2520. The Chair reserves the right to have live public speakers muted if civility and/or decorum are breached.

Each participant was allotted one minute to speak.

Virtual Speakers Sandy Sullivan Michele Leffler John Pakula Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 14

6. Public Comment

6.01 Procedures for Public Comment

To register to make live, in-person or virtual comments during the School Board meeting, please use this link.

Each participant was allotted one minute to speak.

In-Person Public Speakers Peter Livingston Elizabeth Boyko Jessica Russell Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 15

Linda Heinze Valerie Brodie Monica Sadeghi Arya Sadeghi Nemat Sadeghi Moe Sadeghi Lisa Levine Brei Bailey Brian Davison Upen Achanta Scarlett Michon Kelly Michon Duke Michon Brandon Michon Carri Michon Logan Heinze Sharon Supp Bethany Andino Brian Fox Michael Gast Shelley McCullers Lea Ann Booher Jonathan Buckley Mindy Celentano Oleksandra Ulitovska Carolyn Hoffman Laura Sagen Addison Buck Michael Buck Erin Brown

Virtual Public Speakers Sarah Vogel Griffin Vogel Cheryl Onderchain Lori Marfoglio Sandy Sullivan Michele Leffler Chris Stevenson Tammy Stember Carolyn McCoy Moriah Rush John Pakula Cory Brunet Elizabeth Perrin Jennifee Burke Timothy Brown Therese Liebermann Juan Gisone Shelly Slebrch Dana Laukhuf Sarah Pankenier Robert Reinish Sheryl Gusman Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 16

Andrea Lee Sarah Carman Tate Michon Katie Tully Courtney Coder Marie Casey Sean Casey Alexandra Walge

Written Public Comment accepted for this meeting can be viewed in the attached document.

File Attachments Written Public Comment January 26 2021 4th Tuesday School Board Meeting and Public Hearing (Virtual Meeting)BoardDocs.pdf (223 KB)

7. Work Session – Superintendent's Proposed FY 2022 Operating Budget 7.01 Responses to Budget Questions

The Department of Business and Financial Services will provide responses to FY22 Budget questions submitted by School Board members.

File Attachments

FY22 School Board QA Packet 1-26-21.pdf (1,309 KB)

7.02 Department of Digital Innovation

SUMMARY:

The Assistant Superintendent for Digital Innovation will present the FY22 Proposed Budget for the Department of Digital Innovation.

Staff Reference: Vince Scheivert Telephone: 571-252-1009

File Attachments

FY22 Digital Innovation Budget Presentation.pdf (2,193 KB)

7.03 Department of Human Resources and Talent Development

SUMMARY:

The Interim Superintendent will present the FY22 Proposed Budget for the Department of Human Resources and Talent Development.

Staff Reference: Scott Ziegler, Ed.D. Staff Telephone: 571-252-1020

File Attachments

FY22 Human Resources & Talent Dev. Budget Presentation.pdf (4,003 KB) Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 17

8. Superintendent's Report 8.01 Superintendent's Report

9. Student School Board Representatives' Comments 9.01 Student School Board Representatives

Student School Board Representatives 2020-2021

Meeting Dates Student Name School Election District August 11 & September 8, Savannah Strope Park View High School Sterling 2020 John McLeese John Champe High School Dulles Jackson Chinn Loudoun County High School Leesburg September 22 & October 13, Avery Klein Riverside High School Ashburn 2020 Jordan Janson Loudoun Valley High School Blue Ridge October 27 & November 10, Kolbee Wisniewski Woodgrove High School Blue Ridge 2020 Jaelynn Carter Potomac Falls High School Algonkian Franklin Guerrero Rock Ridge High School Dulles December 1 & 15, 2020 Kiara Barrientos Heritage High School Catoctin Neeharika Yallayi Freedom High School Dulles January 12 & 26, 2021 Eleni Molina Dominion High School Sterling Ava Bishop Briar Woods High School Blue Ridge February 9 & 23, 2021 Raashid Husain Lightridge High School Blue Ridge John Pearsall Tuscarora High School Leesburg March 9 & 23, 2021 Adit Pareek Thomas Jefferson High School Tarynn Marlin Douglass School Leesburg April 13 & 27, 2021 Pranesh Ambokar Stone Bridge High School Ashburn Fiona Cheng Broad Run High School Ashburn May 11 & 25, 2021 Ainsley Hathaway Independence High School Blue Ridge

10. Action Items 10.01 The Loudoun County School Board’s Proclamation for Black History Month

Recommended Action

That the Loudoun County School Board adopt its proclamation recognizing February 2021 as Black History Month.

SUMMARY:

February 2021 has been designated Black History Month across the nation in recognition of the stories, struggles, achievements and accomplishments of Black Americans. The Loudoun County School Board is issuing a proclamation recognizing Black History Month.

Staff Reference: Mark J. Smith, Ed.D. Telephone: 571-252-1030

Motion by Ms. Reaser that the Loudoun County School Board adopt its proclamation recognizing February 2021 as Black History Month. Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 18

Seconded by Mr. Mahedavi

Motion Passes 9-0

File Attachments

2020-2021 BLACK HISTORY MONTH SCHOOL BOARD PROCLAMATION_.pdf (61 KB)

10.02 Pupil Services: National School Counseling Week - February 1-5, 2021 Proclamation

Recommended Action

That the Loudoun County School Board adopts the proclamation recognizing February 1–5, 2021 as National School Counseling Week.

SUMMARY:

The attached proclamation highlights many of the responsibilities of school counselors in Loudoun County Public Schools. Over 81,500 students, from kindergarten through twelfth grade, are served by 302 school counselors and Directors of High School Counseling in 95 schools and educational centers. School counselors are uniquely qualified to address students’ academic, career, and social/emotional needs, that directly promote and enhance the academic success of all students. They support a safe learning environment through data driven comprehensive school counseling programs. Utilizing student and professional school counseling competencies, these school-based programs consist of four components: foundation, management, delivery, and accountability. With direct and indirect services to students, school counselors provide school counseling core curriculum, individual student planning and responsive services. As a part of this framework, they also work closely with school psychologists, school social workers and school administrators providing education and intervention regarding bullying and mental health concerns.

Counselors are instrumental in the supporting the Profile of a Virginia Graduate, by promoting equity, access and exposure to rigorous career and educational experiences for our students. Through the course selection process and development of students’ Academic and Career Plans and Portfolios, counselors educate students about the numerous opportunities available through the Virginia Department of Education, partnering institutions of higher education, local businesses and the armed services. Last year, 89.3% of the LCPS graduating class pursued post-secondary education with the support of school counselors providing guidance for college selection and applications, as well as for financial aid and scholarship opportunities.

Through leadership, advocacy, collaboration and systemic change; eleven LCPS schools have received the nationally Recognized ASCA Model Program (RAMP) designation awarded by the American School Counselor Association (ASCA). This is evidence of the school counselors’ commitment to delivering a comprehensive, data-driven program that is the culmination of a 3-year process of implementation of best practices and data collection. This proclamation is being presented to recognize the outstanding contributions school counselors make to this school division.

Staff Reference: Asia R. Jones Ed.D. Telephone: 571-252-1022

Motion by Ms. Corbo that the Loudoun County School Board adopts the proclamation recognizing February 1–5, 2021 as National School Counseling Week. Seconded by Mr. Morse

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 19

Motion Passes 9-0

File Attachments

20-21 National School Counseling Week Proclamation (003).pdf (36 KB)

10.03 Department of Instruction: The Governor’s Proclamation for the Virginia School Principals Appreciation Week, January 24-30, 2021

Recommended Action

That the Loudoun County School Board adopt the proclamation recognizing January 24-30, 2021 as Virginia School Principals Appreciation Week.

SUMMARY:

The attached proclamation highlights many of the responsibilities of the principals in Loudoun County Public Schools. This proclamation is being presented to recognize the outstanding contributions school principals make to our school division.

Staff Reference: Ashley F. Ellis, Ed.D. Staff Telephone: 571-252-1300

Motion by Mr. Morse that the Loudoun County School Board adopt the proclamation recognizing January 24-30, 2021 as Virginia School Principals Appreciation Week. Seconded by Ms. King

Motion Passes 9-0

File Attachments

Principal Week Proclamation_012621.pdf (175 KB)

10.04 Equity Committee: Nominees of Committee Members

Recommended Action

That the Loudoun County School Board approves the nominations to the LCPS Equity Committee.

SUMMARY:

At its January 4, 2021, meeting, the Loudoun County School Board adopted a revised Equity Committee Charter to include 29 voting members. The members appointed and being nominated are presented in the list. The Equity Committee charter can be found here.

Staff Reference: Lottie Spurlock Telephone: 571-252-1210

Staff Reference: Mark J. Smith, Ed.D. Telephone: 571-252-1030

Motion by Ms. Sheridan that the Loudoun County School Board approves the nominations to the LCPS Equity Committee. Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 20

Seconded by Ms. King

There was consensus by the board to change the language in the Equity Charter from “Latinx” to “Latino/a/x”.

There was consensus by the board to change the language in the Equity Charter from “Hindu” to “Indian Community”.

Mr. Morse nominated Michele Leffler from the Dulles District to be a member of the Equity Committee representing English Learners.

Motion Passes as Amended 9-0

File Attachments

Equity Committee Nominees.pdf (89 KB)

10.05 Business and Financial Services: Appropriation of Coronavirus Response and Relief Supplemental Appropriations Act-ESSER II (CRRSA Act)

Recommended Action

That the Loudoun County School Board Appropriate $4,840,840 from the Elementary and Secondary School Emergency Relief Fund II (ESSERII) under the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act from the State of Virginia to the Non-Departmental Department in the School Operating Fund. Further, that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed.

SUMMARY:

On January 11, 2021, the State of Virginia approved $939 million in Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act Funding, which included the Elementary and Secondary School Emergency Relief Fund II (ESSERII) to Virginia K-12 schools of which Loudoun County Public Schools was allocated $4,840,840.

Staff requests that the Loudoun County School Board appropriate $4,840,840 in CRRSA Act funding from the State of Virginia to the Non-Departmental Department in the School Operating Fund. Loudoun County Public Schools may use these funds to support education and school operations during the pandemic. Funds must be spent by September 30, 2023. Further, that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

Motion by Mr. Morse that the Loudoun County School Board Appropriate $4,840,840 from the Elementary and Secondary School Emergency Relief Fund II (ESSERII) under the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act from the State of Virginia to the Non-Departmental Department in the School Operating Fund. Further, that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed. Seconded by Mr. Serotkin

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 21

Motion to Amend by Mr. Mahedavi to strike the language “Further, that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed.” Seconded by Mr. Beatty

Discussion Motion Fails 3-6 with Ms. Barts, Ms. King, Mr. Morse, Ms. Reaser, Mr. Serotkin and Ms. Sheridan opposed. Base Motion Passes 9-0 11. Information Items 11.01 Office of the Superintendent: Information Related to the COVID-19 Response and Metrics Informing Decisions Related to the Implementation of the Hybrid Model in Stages

SUMMARY:

Staff will provide the School Board with information regarding LCPS plans for information related to the COVID-19 response and metrics informing decisions relating to implementation of hybrid model in stages.

Staff Reference: Scott Ziegler, Ed.D. Staff Telephone: 571-252-1020

Staff Reference: Asia R. Jones, Ed.D. Telephone: 571-252-1022

File Attachments

012621_Hybrid Implementation Update.pdf (2,296 KB)

11.02 Finance and Operations Committee: Revision of Policy 4135, Reporting per Pupil Costs

SUMMARY:

Policy 4135, Reporting per Pupil Costs, was adopted by the Loudoun County School Board on October 13, 2015. The current policy revision adds a word which was accidentally omitted.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

File Attachments

Policy 4135 - Reporting per Pupil Costs-Redline Copy.pdf (16 KB)

11.03 Support Services: NCAA WNIT Women’s Basketball Tournament - Facility Use Request

SUMMARY: Loudoun County Public Schools has been contacted by Visit Loudoun (visitloudoun.org/), an organization that promotes tourism in Loudoun County. Through its Memorandum of Understanding with Loudoun Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 22

County, the not-for-profit Visit Loudoun is the designated Destination Marketing Organization that sustains Loudoun’s tourism base and competitively positions the County to attract visitors, growing Loudoun’s tax base and supporting its tourism and hospitality related businesses.

The NCAA is soliciting bids from localities to host the Women’s WNIT Division 1 Basketball Tournament from March 17, 2021, through April 3, 2021. Potential sites must satisfy a number of criteria established to maintain the safety of the student athletes and staff participating in the tournament. The National Conference Center who is partnering with Visit Loudoun with the intent to submit a proposal to host the event in Loudoun County. Representatives from Loudoun Sports Tourism, a Division of Visit Loudoun have contacted Support Services and expressed interest in reserving the indoor athletic facilities at Riverside High School for their proposal and offered a description of the request and the schedule of events.

Visit Loudoun has submitted a letter of intent to provide a proposal to host the Women’s WNIT Division 1 Basketball Tournament from March 17, 2021, through April 3, 2021. The deadline for the proposal submission is Monday, January 25, 2021, but Visit Loudoun was granted an extension to Wednesday, January 27,2021. LCPS staff is requesting guidance from the School Board related to use of the Riverside High School facility for the event. . Staff will provide additional information and the School Board will discuss the request. Representatives from Riverside High School and Visit Loudoun will be available to participate in the discussion.

Staff Reference: Kevin L. Lewis Telephone: 571-252-1385

A Straw Vote was taken and there was no support for this item.

12. Board Members' Comments and Committee Reports (5 minutes each) - Not addressed due to time constraints. 12.01 Board Members' Comments and Committee Reports (5 minutes each)

LOUDOUN COUNTY SCHOOL BOARD 2021 COMMITTEES & LIAISON APPOINTMENTS

Staff Contact STANDING COMMITTEES School Board Members

Harris Mahedavi (Chair) COMMUNICATIONS AND OUTREACH TBD (primary) Leslee King COMMITTEE Dr. Mark Smith (secondary) Ian Serotkin CURRICULUM & INSTRUCTION Ian Serotkin (Chair) Dr. Ashley Ellis (primary) COMMITTEE Harris Mahedavi Mr. Neil Slevin (secondary) Atoosa Reaser Jeff Morse (Chair) DISCIPLINE COMMITTEE Dr. Doug Fulton (primary) Harris Mahedavi Dr. Ashley Ellis (secondary) Ian Serotkin FINANCE & OPERATIONS Leslee King (Chair) Ms. Sharon Willoughby (primary) COMMITTEE John Beatty Mr. Kevin Lewis (secondary) Jeff Morse HUMAN RESOURCES AND TALENT Denise Corbo (Chair) Dr. Lucia Sebastian (primary) DEVELOPMENT COMMITTEE Beth Barts Dr. Mark Smith (secondary) Jeff Morse Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 23

JOINT COMMITTEE WITH THE BOARD Brenda Sheridan (Co-Chair) OF SUPERVISORS Atoosa Reaser Dr. Mark Smith Beth Barts Atoosa Reaser (Chair) LEGISLATIVE & POLICY COMMITTEE Denise Corbo Dr. Mark Smith

Brenda Sheridan Beth Barts (Chair) Dr. Asia Jones (primary) PUPIL SERVICES COMMITTEE John Beatty Mr. John Lody (secondary) Leslee King Jeff Morse (Chair) SPECIALIZED PROGRAMS & Denise Corbo Dr. Ashley Ellis CENTERS Ian Serotkin John Beatty (Chair) TECHNOLOGY STEERING Denise Corbo Mr. Vince Scheivert (primary) COMMITTEE Harris Mahedavi Staff Contact SELECT COMMITTEES School Board Members

Brenda Sheridan (Chair) Ms. Lottie Spurlock (primary) EQUITY COMMITTEE Beth Barts Dr. Mark Smith (secondary) Leslee King LIAISONS TO OTHER Staff Contact School Board Members ORGANIZATIONS & COMMITTEES CAREER & TECHNICAL EDUCATION Dr. Lhe Smith (primary) John Beatty FOUNDATION Ms. Tina Howle (secondary) Ian Serotkin Ms. Wendy King (primary) GIFTED ADVISORY COMMITTEE Jeff Morse (alternate) Dr. Ashley Ellis (secondary) Ms. Rae Mitchell (primary) HEAD START POLICY COUNCIL Denise Corbo Ms. Charisse Rosario (secondary) LOUDOUN EDUCATION ADVISORY Dr. Scott Ziegler (primary) Jeff Morse COMMITTEE Mr. Neil Slevin (secondary) Ms. Lottie Spurlock (primary) MINORITY STUDENT ACHIEVEMENT Leslee King Dr. Ashley Ellis (secondary) ADVISORY COMMITTEE (MSAAC) Brenda Sheridan (alternate) Dr. Ryan Tyler (secondary) SCHOOL BUSINESS PARTNERSHIP Ms. Tine Howle (primary) Harris Mahedavi EXECUTIVE COUNCIL Mr. Schafer (secondary) SPECIAL EDUCATION ADVISORY Beth Barts Dr. Barbara Nelson COMMITTEE (SEAC) Leslee King (alternate) VIRGINIA SCHOOL BOARDS Atoosa Reaser Dr. Mark Smith ASSOCIATION (VSBA) Brenda Sheridan (alternate) WASHINGTON AREA BOARDS OF Brenda Sheridan Dr. Mark Smith EDUCATION (WABE) Atoosa Reaser (alternate)

File Attachments

Cmt Report-Admin Appeal #168-170 12.16.20.pdf (14 KB)

13. New Business - No new business was introduced.

14. Adjournment 10:45 p.m.

Loudoun County Public Schools 4th Tuesday School Board Meeting and Public Hearing January 26, 2021 24

______Brenda L. Sheridan, Board Chair

______Shari L. Byrne, Deputy Clerk