January 12, 2021 2Nd Tuesday School Board Meeting

January 12, 2021 2nd Tuesday School Board Meeting (Reconvened on January 14, 2021) Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148 (571) 252-1020

Special Notice: THIS MEETING WILL BE HELD VIRTUALLY. DO NOT COME TO THE ADMINISTRATION BUILDING. --- A present state of emergency declared by the Governor of Virginia and the Loudoun County Board of Supervisors exists in Virginia and Loudoun County. In accordance with the Governor’s Budget Amendment 28 to House Bill 29 of the 2020 General Assembly and the Continuity Ordinance readopted by the Board of Supervisors on October 14, 2020, this meeting is being held virtually. The public may access the meeting by viewing the live-streamed video via the LCPS website or by viewing it in real time on Comcast channel 18 or Verizon FIOS channel 43, in furtherance of the Governor’s Executive Orders and social distancing directives.

1. Call to Order

• January 12, 2021, 4:02 p.m. - Mr. Beatty arrived at 4:25 p.m. The meeting was held in recess at 10:40 p.m. and will reconvene on January 14, 2021 immediately following the FY 2022 Operating Budget Work Session.

• January 14, 2021 - The meeting was reconvened at 8:38 p.m. All board members were present.

2. Pledge of Allegiance [addressed at January 12, 2021 meeting]

3. Disclosures [addressed at January 12, 2021 meeting] 3.01 Disclosures

SUMMARY

Disclosures to be read by the following school board members: Ms. Barts Ms. Corbo Ms. King Mr. Mahedavi Mr. Morse Mr. Serotkin Ms. Sheridan

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 2

File Attachments

Disclosure_BBarts January 12 2021.pdf (194 KB)

Disclosure_BSheridan January 12 2021.pdf (169 KB)

Disclosure_DCorbo January 12 2021.pdf (174 KB)

Disclosure_HMahedavi January 12 2021.pdf (147 KB)

Disclosure_ISerotkin January 12 2021.pdf (154 KB)

Disclosure_JMorse January 12 2021pdf.pdf (209 KB)

Disclosure_LKing January 12 2021.pdf (177 KB)

4. Approval of Consent Agenda [addressed at January 12, 2021 meeting] Items 4.05, 4.06, 4.07 and 4.08 were removed from the Consent Agenda and will be voted on separately.

4.01 Minutes of the December 10, 2020 Work Session on School Board Committee Structure (Virtual Meeting)

Recommended Action

That the Loudoun County School Board Adopt the Minutes of the December 10, 2020 Work Session on School Board Committee Structure (Virtual Meeting)

Summary:

Minutes are considered draft until adopted by the School Board.

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 12, 2021 Consent Agenda as amended. Seconded by Ms. King

Motion Passes as Amended 8-0-1 with Mr. Beatty absent for the vote.

File Attachments

Minutes December 10, 2020 Work Session on School Board Committee Structure.pdf (52 KB)

4.02 Minutes of the December 14, 2020 Special School Board Meeting - Closed Session Only (Virtual Meeting)

Recommended Action

That the Loudoun County School Board adopt the Minutes of the Special School Board Meeting - Closed Session Only (Virtual Meeting)

Summary:

Minutes are considered draft until adopted by the School Board.

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 3

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 12, 2021 Consent Agenda as amended. Seconded by Ms. King

Motion Passes as Amended 8-0-1 with Mr. Beatty absent for the vote.

File Attachments

Minutes December 14 2020 Special School Board Meeting Closed Session.pdf (62 KB)

4.03 Licensed Personnel Action

Recommended Action

That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Licensed Personnel.

SUMMARY:

The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows:

1. Actions concerning Licensed Personnel Employed for the 2020-2021 school year. 2. If necessary, additional personnel actions will be included as an addendum to this item on the date of the School Board Meeting.

Staff Reference: Dr. Scott Ziegler Telephone: (571) 252-1317

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 12, 2021 Consent Agenda as amended. Seconded by Ms. King

Motion Passes as Amended 8-0-1 with Mr. Beatty absent for the vote.

File Attachments

Licensed Board List 1.12.21.pdf (87 KB)

Licensed Addendum 1.12.21.pdf (91 KB)

4.04 Classified Personnel Action

Recommended Action

That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Classified Personnel.

SUMMARY:

The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows:

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 4

Staff Reference: Dr. Scott Ziegler Telephone: (571) 252-1317

Motion by Ms. Reaser that the Loudoun County School Board adopt the January 12, 2021 Consent Agenda as amended. Seconded by Ms. King

Motion Passes as Amended 8-0-1 with Mr. Beatty absent for the vote.

File Attachments

Classified Board List 1.12.21.pdf (90 KB)

Classified Addendum 1.12.21.pdf (89 KB)

4.05 HRTD: School Board Policy 7014 Appeal #911221

Recommended Action

That the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #911221 and hereby consider the matter closed.

Motion by Ms. Reaser that the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #911221 and hereby consider the matter closed. Seconded by Mr. Morse

Motion Passes 6-2-1 with Ms. Barts and Ms. Corbo opposed. Mr. Beatty was absent for the vote.

4.06 HRTD: School Board Policy 7014 Appeal #1011221

Recommended Action

That the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in the HRTD Case #1011221 and hereby consider the matter closed.

Motion by Ms. Reaser that the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in the HRTD Case #1011221 and hereby consider the matter closed. Seconded by Mr. Morse

Motion Passes 6-2-1 with Ms. Barts and Ms. Corbo opposed. Mr. Beatty was absent for the vote.

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 5

4.07 HRTD: School Board Policy 7014 Appeal #1111221

Recommended Action

That the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #1111221 and hereby consider the matter closed.

Motion by Ms. Reaser that the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #1111221 and hereby consider the matter closed. Seconded by Ms. King

Motion Passes 6-2-1 with Ms. Barts and Ms. Corbo opposed. Mr. Beatty was absent for the vote.

4.08 HRTD: School Board Policy 7014 Appeal #1211221

Recommended Action

That the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #1211221 and hereby consider the matter closed.

Motion by Ms. Reaser that the Loudoun County School Board uphold the Superintendent's determination of the complaint and alleged Policy 7014 violation of the employee in HRTD Case #1211221 and hereby consider the matter closed. Seconded by Ms. King

Motion Passes 6-2-1 with Ms. Barts and Ms. Corbo opposed. Mr. Beatty was absent for the vote.

5. Work Session – FY22 Operating Budget [addressed at January 12, 2021 meeting] 5.01 Responses to Budget Questions (if needed)

The Department of Business and Financial Services will provide responses to FY22 Budget questions submitted by School Board members.

5.02 Staffing Standards

Information

SUMMARY:

A brief overview of the staffing standard information included in the FY22 Superintendent's Proposed Budget will be provided.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

File Attachments

FY22 Staffing Standards Update Presentation.pdf (1,589 KB)

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 6

5.03 Salary and Healthcare Information

SUMMARY:

An overview of Salaries and Benefits in the FY22 Superintendent's Proposed Budget will be provided.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

File Attachments

FY22 Salaries Benefits presentation.pdf (2,174 KB)

5.04 Central Office

SUMMARY:

The Assistant Superintendent for Business and Financial Services will present the FY22 Proposed Budget for Central Office.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

File Attachments

FY22 Central Office Budget Presentation.pdf (2,858 KB)

5.05 Department of Business and Financial Services and Miscellaneous Sections

SUMMARY:

The Assistant Superintendent for Business and Financial Services will present the FY22 Proposed Budget for the Department of Business and Financial Services and miscellaneous sections.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

File Attachments

FY22 Business Fin Svcs Other Areas Budget Presentation.pdf (5,276 KB)

6. Public Hearing on Proposed Rock Ridge High School Cellular Tower - START TIME CERTAIN 6:30 p.m. [addressed at January 12, 2021 meeting]

6.01 Procedures for Public Comment

SPECIAL NOTICE: A present state of emergency declared by the Governor of Virginia and the Loudoun County Board of Supervisors exists in Virginia and Loudoun County. In accordance with the Governor’s Budget Amendment 28 to House Bill 29 of the 2020 General Assembly and the Continuity Ordinance readopted by the Board of Supervisors on October 14, 2020, this School Board meeting is being held virtually. The public may access the meeting by viewing the live-streamed video via the LCPS website or Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 7 by viewing it in real time on Comcast channel 18 or Verizon FIOS channel 43, in furtherance of the Governor’s Executive Orders and social distancing directives.

Live, In-Person or Virtual Public Comment: This decision has been made to comply with Gov. Ralph Northam’s new Statewide Measures to Contain COVID-19, which limits in-person gatherings; therefore, virtual public comment is encouraged; however, in-person public comment will also be available.

To register to make live, in-person or virtual comments during the School Board meeting, please use this link.

Online and telephone registration will open at 8 a.m. two business days prior to the meeting. Registration closes one hour before the start of the meeting. For example, registration for a meeting being held on Tuesday at 4 p.m. will be open Friday at 8 a.m. through Tuesday at 3 p.m. Members of the public may receive a system-generated email after the registration closes, but the School Board is unable to accept registration after the registration cut-off time. The registration telephone number is 571-252-1030.

Each registrant will receive a unique speaker identification (ID) number by phone (if they call in) and/or via email for those who register online. The unique speaker ID information will allow participants to access the meeting to make live public comment. Speakers are prohibited from sharing speaker access information with others and will forfeit the opportunity to speak if the information is shared. Speakers must be logged into the meeting at the time their name is called to speak. Speakers must limit comments to the time allotted by the Chair and announced prior to the public comment period. The Chair determines the time based on the number of speakers and the agenda, but not to exceed five (5) minutes.

Written Public Comments Written comments also will be accepted from the public in advance of the School Board meeting. Members of the public who wish to submit written comments are invited to use Written Public Comment Submission form. Written comments may be submitted during the two business days prior to a School Board meeting, until 5 minutes before the start of the meeting. Comments will be provided to School Board members during the meeting and will be posted to the BoardDocs meeting page afterward.

Decorum Per School Board Policy 2520, the civility, decorum and respect for the functioning and dignity of the School Board shall be maintained at all times and in all communications. As a result, the Chair will not approve comments that are breaches of civility, decorum, the functions and dignity of the School Board or of the rules set forth in School Board Policy 2520. The Chair reserves the right to have live public speakers muted if civility and/or decorum are breached.

Written Public Comment accepted for this meeting can be viewed in the attached document.

File Attachments

Written Public Comment January 12 2021 Public Hearing on Proposed Rock Ridge High School Cellular Tower BoardDocs.pdf (17 KB)

7. Public Comment - IMMEDIATELY FOLLOWING PUBLIC HEARING [addressed at January 12, 2021 meeting]

7.01 Procedures for Public Comment

Budget Amendment 28 to House Bill 29 of the 2020 General Assembly and the Continuity Ordinance readopted by the Board of Supervisors on October 14, 2020, this School Board meeting is being held virtually. The public may access the meeting by viewing the live-streamed video via the LCPS website or by viewing it in real time on Comcast channel 18 or Verizon FIOS channel 43, in furtherance of the Governor’s Executive Orders and social distancing directives.

To register to make live, in-person or virtual comments during the School Board meeting, please use this link.

Written Public Comment accepted for this meeting can be viewed in the attached document.

Each participant was allotted one minute to speak.

In-Person Public Speakers Peter Livingston Shuanghong Wu Cher Jiang Monica Sadeghi Moe Sadeghi Arya Sadeghi Nemat Sadeghi Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 9

Thomas Black Mike Biron Tori Walden Mindy Celentano Anne Marsh Carri Michon Elizabeth Perrin Lindsey Frye Edward Singleton

Virtual Public Speakers Bethany Harar Cheryl Onderchain Lisa Levine Austin Levine Deb Glass Larry Roeder Maggie Mohiuddin Kay Kale Sandy Sullivan Brian Davison Carlotta Coates Joe Darden Michele Leffler Sheryl Gusman Heather Malam Hailey Shields Valerie Bush Tate Michon Anika Hutchinson Jenna Hutchinson Lindsey Frye Valerie Brodie Watson Jones Loretta Hall

File Attachments Written Public Comment January 12 2021 School Board Meeting BoardDocs.pdf (151 KB)

8. Superintendent's Report [addressed at January 12, 2021 meeting]

9. Student School Board Representatives' Comments [addressed at January 12, 2021 meeting] 9.01 Student School Board Representatives

Student School Board Representatives 2020-2021

Meeting Dates Student Name School Election District August 11 & September 8, Savannah Strope Park View High School Sterling 2020 John McLeese John Champe High School Dulles Jackson Chinn Loudoun County High School Leesburg September 22 & October 13, Avery Klein Riverside High School Ashburn 2020 Jordan Janson Loudoun Valley High School Blue Ridge Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 10

October 27 & November 10, Kolbee Wisniewski Woodgrove High School Blue Ridge 2020 Jaelynn Carter Potomac Falls High School Algonkian Franklin Guerrero Rock Ridge High School Dulles December 1 & 15, 2020 Kiara Barrientos Heritage High School Catoctin Neeharika Yallayi Freedom High School Dulles January 12 & 26, 2021 Eleni Molina Dominion High School Sterling Ava Bishop Briar Woods High School Blue Ridge February 9 & 23, 2021 Raashid Husain Lightridge High School Blue Ridge John Pearsall Tuscarora High School Leesburg March 9 & 23, 2021 Adit Pareek Thomas Jefferson High School Tarynn Marlin Douglass School Leesburg April 13 & 27, 2021 Pranesh Ambokar Stone Bridge High School Ashburn Fiona Cheng Broad Run High School Ashburn May 11 & 25, 2021 Ainsley Hathaway Independence High School Blue Ridge

10. Action Items [Items 10.06 and 10.07 were addressed at the January 12, 2021 meeting]

10.01 Equity Committee: Proposed Policy 1040 Revision Based on Equity Committee Recommendation

Recommended Action

That the Loudoun County School Board adopt Version A or Version B of revised Policy 1040, Equal Opportunity for Equitable, Safe and Inclusive Environment.

SUMMARY:

At its December 3, 2020 meeting the Equity Committee voted 14-0 to refer the misgendering of students to the Loudoun County School Board for policy review by the appropriate School Board Committee, in this case, the Legislative and Policy Committee. Per the request of LCSB Chair and Equity Committee Chair, Brenda Sheridan staff drafted revisions to Policy 1040, Equal Opportunity for Equitable, Safe and Inclusive Environment (attached).

This was discussed as an Information Item at the December 17, 2020 meeting (reconvened from December 15, 2020) of the Loudoun County School Board.

Staff Reference: Lottie Spurlock Telephone: 571-252-1210

Staff Reference: Asia Jones, Ed.D. Telephone: 571-252-1022

Motion by Ms. Sheridan that the Loudoun County School Board adopt Version B of revised Policy 1040, Equal Opportunity for Equitable, Safe and Inclusive Environment. Seconded by Ms. Barts

Motion Passes 7-2 with Mr. Beatty and Mr. Morse opposed.

File Attachments

Version A Draft Policy 1040.pdf (63 KB)

Version B Draft Policy 1040.pdf (11 KB) Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 11

10.02 Equity Committee: No Name-Calling Proclamation

Recommended Action

That the Loudoun County School Board adopt Version A or Version B of the No Name-Calling Week Proclamation.

SUMMARY:

At its December 3, 2020 meeting the Equity Committee voted 7-4-3 (abstained) to recommend a No Name-Calling Week Proclamation to the Loudoun County School Board. The designated week is January 18-22, 2021 and this proclamation would support the division-wide focus on aspects of becoming a more culturally responsive school system by creating and maintaining a welcoming, inclusive, and affirming learning environment for every LCPS student.

This proclamation was discussed as an information item at the December 17, 2020 meeting (reconvened from December 15, 2020) of the Loudoun County School Board.

Staff Reference: Mark Smith, Ed.D. Telephone: 571-252-1030

Staff Reference: Lottie Spurlock Telephone: 571-252-1210

Motion by Ms. Sheridan that the Loudoun County School Board adopt Version A of the No Name-Calling Week Proclamation. Seconded by Mr. Serotkin

Motion to Amend by Mr. Morse to remove the language “body size” and replace with “physical appearance”. Seconded by Ms. Corbo

Discussion

Motion Passes 9-0

Base Motion as Amended Passes 9-0

File Attachments

Version A - Proclamation Submitted to Equity Committee 12-3-20.pdf (122 KB)

Version B - Proclamation submitted to LCSB on 12-17-20.pdf (119 KB)

REDLINED - No-Name Calling Week Proclamation.pdf (45 KB)

10.03 Finance and Facilities Committee: Policy 6310, Facilities Use, Review

Recommended Action

That the Loudoun County School Board adopt revisions to Policy 6310 as presented.

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 12

SUMMARY:

School Board Policy and Regulation 6310 provides governance of the limited use of Loudoun County Public Schools’ facilities and grounds by non-LCPS organizations, when not being used for instructional purposes, extra-curricular activities, non-curricular student club and/or athletic events. Due to the Policy and Regulation’s specificity, for “limited use” as well as the prioritization of use and fee rate structure outlined within Regulation, long-term allocation of dedicated office space would not be permitted. School Board Policy and Regulation 6310 was originally drafted and adopted with the intent to provide guidance for the limited use of LCPS facilities on an event or activity basis and not considered guidance for long-term continuous use or allocation to another organization.

On October 6, 2020, the Finance and Facilities Committee discussed revisions to Policy 6310 regarding unneeded space for “LCPS-Related Historical Organizations” during a review of Item 4.04 Support Services: Douglass High School Renovation Update / Policy 6310 Review.

Division Counsel was consulted on revised policy language. Mr. DeVita attended the October 20, 2020, meeting and provided guidance for the Committee’s consideration. At the October 20, 2020, meeting, the Finance and Facilities Committee further discussed revisions to Policy 6310 during a review of Item 3.06 Support Services: Douglass High School Renovation Update / Policy 6310 Review. During that discussion, staff was directed to bring this item back as an Action Item. On December 8, 2020, the Finance and Facilities Committee voted (3-0) to approve and recommend Policy 6310 to the School Board as an Information Item on December 15, 2020.

This was an Information Item on December 17, 2020, at the reconvened December 15, 2020, meeting to be brought back for action at the January 12, 2021, meeting with anticipated amendments from Board members. A revised draft is attached.

Staff Reference: Kevin Lewis Telephone: 571-252-1385

Motion by Ms. King that the Loudoun County School Board adopt the Serotkin/Reaser revisions to Policy 6310 as presented. Seconded by Mr. Mahedavi

Discussion

Motion Passes 9-0

File Attachments

Proposed Revisions to Policy 6310 11-12-20.pdf (324 KB)

6310 Revised Draft - Serotkin Reaser version 1-5-21.pdf (320 KB)

10.04 Business and Financial Services: Employee Stipends

Recommended Action

If so directed by the School Board, the administration will enact one or both of the following motions. The School Board may adopt as presented or may adjust the stipend amounts. Possible Motion for Tier 1 That the School Board provide a monthly $100 stipend to employees that meet Tier 1 criteria from July 2020 through June 2021 or until such time that a vaccination has been provided. Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 13

Possible Motion for Tier 2 That the School Board provide a monthly $50 stipend to employees that meet Tier 2 criteria from July 2020 through June 2021 or until such time that a vaccination has been provided.

SUMMARY:

On December 17, 2020, staff provided information to the School Board regarding a possible employee stipend related to the pandemic. As a follow-up to that presentation and per School Board request, additional information will be presented with possible motions should the School Board want to implement an employee stipend. Two written motions are prepared to separate Tier 1 employees and Tier 2 employees, and the School Board may adopt as presented or adjust the stipend amounts.

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

Motion by Ms. King that the Loudoun County School Board provide a quarterly $300 stipend to employees that meet Tier 1 criteria from July 2020 through June 2021. Seconded by Mr. Beatty

Discussion

There was consensus by the board to increase the stipend from $300 to $500.

Substitute Motion by Mr. Morse that the school board provide a quarterly $500 stipend to employees that meet Tier 1 criteria from July 2020 through June 2021 for a cost of 2.6m. Seconded by Ms. Reaser

Substitute Motion Passes 9-0

File Attachments

Stipends SB Jan 12 presentation.pdf (581 KB)

10.05 HRTD: Additional Leave Information

Recommended Action

That the Loudoun County School Board will provide up to 10 paid leave days on an as needed basis to full-time employees for the time missed between when an employee responds affirmatively to the Qualtrics daily questionnaire and subsequently tests negative for COVID-19. Such leave will be available to employees only in the event that LCPS returns to hybrid or in-person learning.

SUMMARY:

On December 17, 2020, staff provided information to the School Board regarding providing for possible additional leave related to the pandemic. As a follow-up to that presentation and per School Board request, additional information will be presented with a possible motion should the School Board want to implement additional employee leave.

Staff Reference: Scott Ziegler, Ed.D. Telephone: 571-252-1000

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 14

Motion by Ms. Corbo that the Loudoun County School Board will provide up to 10 paid leave days on an as needed basis to full-time employees for the time missed between when an employee responds affirmatively to the Qualtrics daily questionnaire and subsequently tests negative for COVID-19. Such leave will be available to employees only in the event that LCPS returns to hybrid or in-person learning. Seconded by Mr. Serotkin

Motion Passes 9-0

File Attachments

Additional Leave SB Jan 12 presentation.pdf (49 KB)

10.06 Business and Financial Services: County Reserve Release Appropriation

Recommended Action

That the Loudoun County School Board appropriate $30,000,000 from the Loudoun County Reserve Release to the Non-Departmental Department in the School Operating Fund; that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed; that the School Board adopt the revised FY21 Salary Schedules as depicted in the attachment; and funds be allocated as identified below: • $19.7m All full-time eligible employees be paid according to the revised FY21 Salary Schedules and compensation be awarded for all full-time eligible employees on the last step of their salary scale or not on a salary scale retro-active to July 1, 2020 • $1.7m Restore Administrative Scale Review and Restructure that was reduced during the FY21 budget reconciliation process • $138k Procurement of an HRTD Applicant Tracking System • $383k Funding for Sports Officials Costs previously paid from attendee gate receipts • $117k Funding for a Support Services Executive Director Chief of Facilities position previously approved by the School Board • $8.0m Future use to be determined

SUMMARY:

On December 15, 2020, the Loudoun County Board of Supervisors appropriated $30m to Loudoun County Public Schools from the FY21 reserve. This is the first release of the $60m reserve to occur and staff is bringing forward an action to appropriate the $30m and assign priority funding as recommended. Compensation In accordance with the School Board’s September 8, 2020, motion, funding for full-time employees’ annual salary increases that have not been awarded this fiscal year are a top priority. During the FY21 Budget adoption process, employees were moved 1 step on the scale, but the salary scales had been adjusted so that all employees remained at the same rate of pay. This action will include adopting revised FY21 Revised Salary Scales that realigns the salaries with steps and paying employees accordingly per the step they are currently on. All eligible full-time employees will be paid a lump sum increase ‘catch up’ payment for the time period of July 1, 2020 (or the first day of an employee’s contract) through January 2, 2021. It is expected that staff members will receive that payment on January 29, 2020. The remaining paychecks from January 3, 2021, through June 30, 2021, or the end of an employee’s FY21 contract, will reflect the applicable annual salary increase.

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 15

FY20 FY21 FY21 Step 1 Step 1 $50,000 Step 1 $50,000 $50,000 Step 2 Step 2 $50,000 Step 2 $51,000 $51,000 Employee moved/awarded a Employee on correct step but will now be paid per the revised step. FY21 salary scale.

Restored Administrative Salary Scale Review and Restructure Initially approved in the FY21 School Board Adopted budget, the Administrative Salary Scale Review and Restructure was removed during reconciliation. This was scheduled for a March 2021 implementation, and an allocation from this first reserve release will allow Human Resources and Talent Development to remain on track with their overall scale reviews and cyclical market reviews. Human Resources and Talent Development Applicant Tracking System HRTD strives to bring its ATS into the twenty-first century with its look, feel, and tools. After reviewing five potential solutions to upgrade the ATS from its current solution of iRecruitment, HRMS proposes the purchase of PowerSchool Unified Talent Recruit and Manage bundle. PowerSchool is fully customizable for integration with current LCPS business practices and human resources management system, Oracle, through a two-way feed. Using PowerSchool will provide real-time data analysis capabilities and greater functionality for hiring managers to fill open positions with qualified applicants. PowerSchool will allow applicants to apply from any device and keep track of the process within the program. The Recruiting Team will have the ability to host job fairs within the solution while using its internal communication tools to screen, contact, and schedule interviews with applicants. Sports Officials Costs Typically, sports officials’ costs are paid from spectator gate receipts. Under the current guidance prohibiting spectators at sporting events, no gate receipts will be generated so funds are allocated to pay for the sports officials. Support Services Executive Director Chief of Facilities Recently, the School Board expressed no objection to the request for a new Executive Director Chief of Facilities position in the Support Services Department. Included in that request was the identification of reserve funds to pay for this unbudgeted new position.

Summary table of funds usage with dollars shown in millions.

$30.0 Reserve Allocation Step increases and salary increases for employees on top step of salary scale and not on a salary (19.7) scale (1.7) Restore Administrative Salary Scale Review and Restructure (0.1) HRTD Application Tracking System (0.4) Sports officials cost (0.1) Executive Director Chief of Facilities in Support Services 8.0 Balance - Future use to be determined

Staff Reference: Sharon Willoughby Telephone: 571-252-1400

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 16

Motion by Ms. Reaser that the Loudoun County School Board appropriate $30,000,000 from the Loudoun County Reserve Release to the Non-Departmental Department in the School Operating Fund; that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed; that the School Board adopt the revised FY21 Salary Schedules as depicted in the attachment; and funds be allocated as identified below: • $19.7m All full-time eligible employees be paid according to the revised FY21 Salary Schedules and compensation be awarded for all full-time eligible employees on the last step of their salary scale or not on a salary scale retro-active to July 1, 2020 • $1.7m Restore Administrative Scale Review and Restructure that was reduced during the FY21 budget reconciliation process • $138k Procurement of an HRTD Applicant Tracking System • $383k Funding for Sports Officials Costs previously paid from attendee gate receipts • $117k Funding for a Support Services Executive Director Chief of Facilities position previously approved by the School Board • $8.0m Future use to be determined Seconded by Ms. Corbo

Motion Passes 9-0

File Attachments

FY21 Revised Salary Scales.pdf (982 KB)

10.07 Office of the Superintendent: Information Related to the COVID-19 Response and Metrics Informing Decisions Related to the Implementation of the Hybrid Model in Stages

Recommended Action

1. Metrics for Determining 100% Distance Learning Option A: That the Loudoun County School Board takes no additional action. This action will leave in place the metrics established by the School Board on November 17, 2020. or Option B: That the Loudoun County School Board directs staff to consider all three core indicators and implement the Risk Matrix for In-person Learning to determine learning modality for all students. Nothing in this motion or the risk matrix precludes the acting/interim superintendent from implementing 100% distance learning as is appropriate (i.e., should COVID-19 transmission occur within particular classes, a school, or schools). This motion supersedes previous metrics adopted by the School Board. or Option C: That the Loudoun County School Board directs staff to consider only the third core indicator and implement the Risk Matrix for In-person Learning to determine learning modality for all students. Nothing in this motion or the risk matrix precludes the acting/interim superintendent from implementing 100% distance learning as is appropriate (i.e., should COVID-19 transmission occur within particular classes, a school, or schools). This motion supersedes previous metrics adopted by the School Board. and 2. Metrics for Determining to Resume In-Person Learning Option A: That the Loudoun County School Board takes no action. This action will leave in place the consensus decision of the LCSB. LCPS will resume hybrid in-person instruction for all students whose families selected it and will expand implementation of the hybrid model as planned if either the CDC core indicator relating to the Loudoun County case incidence rate* or the Loudoun County percent positivity rate** falls below the highest risk level for 5 consecutive work days, and other data*** supports returning Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 17

to hybrid in-person instruction safely. or Option B: That the Loudoun County School Board resumes hybrid in-person instruction for all students whose families selected it and will expand implementation of the hybrid model as planned if either the CDC core indicator relating to the Loudoun County case incidence rate* or the Loudoun County percent positivity rate** falls below the highest risk level for 5 consecutive workdays, additionally, the LCSB adopts the Risk Matrix for In-Person Learning and the Transmission in Schools decision-making model. or Option C: That the Loudoun County School Board resumes hybrid in-person learning based on the following timeline and implement the Risk Matrix for In-person Learning A. 1/21/21 - Staff Return (MS, HS all instructional staff; ES Hybrid and as required by building principal) B. 1/26/21 - Stages 1 - 3 return C. 2/02/21 - Stage 4 return and 3. Staff Recommendation - Returning to 100% Distance Learning: Option B: That the Loudoun County School Board directs staff to consider all three core indicators and implement the Risk Matrix for In- person Learning to determine learning modality for all students. Nothing in this motion or the risk matrix precludes the acting/interim superintendent from implementing 100% distance learning as is appropriate (i.e., should COVID-19 transmission occur within particular classes, a school, or schools). This motion supersedes previous metrics adopted by the School Board. or 4. Staff Recommendation - Return to Hybrid In-Person Learning: Option B: That the Loudoun County School Board resumes hybrid in-person instruction for all students whose families selected it and will expand implementation of the hybrid model as planned if either the CDC core indicator relating to the Loudoun County case incidence rate* or the Loudoun County percent positivity rate** falls below the highest risk level for 5 consecutive workdays, additionally, the LCSB adopts the Risk Matrix for In-Person Learning and the Transmission in Schools decision-making model.

SUMMARY:

Staff will provide the School Board with information regarding LCPS plans for information related to the COVID-19 response and metrics informing decisions relating to implementation of hybrid model in stages.

Staff Reference: Scott Ziegler, Ed.D. Staff Telephone: 571-252-1020

Staff Reference: Asia R. Jones, Ed.D. Telephone: 571-252-1022

Motion by Mr. Serotkin that the Loudoun County School Board direct staff to consider all three core indicators and implement the Risk Matrix for In-person learning to determine learning modality for all students. Nothing in this motion or the risk matrix precludes the acting/interim superintendent from implementing 100% distance learning as is appropriate (i.e., should COVID-19 transmission occur within particular classes, a school, or schools). This motion supersedes previous metrics adopted by the School Board.

I further move the Loudoun County School Board resumes hybrid in-person instruction for all students whose families selected it and will expand implementation of the hybrid model as planned if either the CDC core indicator relating to the Loudoun County case incidence rate* or the Loudoun County percent positivity rate** falls below the highest risk level for 5 consecutive days, additionally, the LCSB adopts the Risk Matrix for In-Person Learning and the Transmission in Schools decision-making model. Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 18

I further move the Loudoun County School Board authorizes the Stage 1 and Stage 2 student groups of the Implementation of the Hybrid Model in Stages to resume hybrid in-person instruction and to remain in hybrid in-person instruction while Loudoun County remains in Phase 3 of the Governor’s Phase Guidance for Virginia Schools. Seconded by Mr. Beatty

Motion to Amend by Mr. Morse to add the language “grades three through 12”. Seconded by Mr. Beatty

Discussion

Mr. Morse withdrew his amendment.

Discussion

Motion to Amend by Ms. Sheridan to strike the language “I further move the Loudoun County School Board authorizes the Stage 1 and Stage 2 student groups of the Implementation of the Hybrid Model in Stages to resume hybrid in-person instruction and to remain in hybrid in-person instruction while Loudoun County remains in Phase 3 of the Governor’s Phase Guidance for Virginia Schools” from the base motion. Seconded by Ms. Barts

Discussion

Motion Passes 6-3 with Mr. Beatty, Mr. Morse and Mr. Serotkin opposed.

Base Motion as Amended Passes 7-2 with Mr. Morse and Mr. Serotkin opposed.

File Attachments

011221 Metrics Informing Decisions Related to Implementation of Hybrid Instruction.pdf (1,908 KB)

11. Information Items [addressed at January 12, 2021 meeting] 11.01 Finance and Facilities Committee: Milestone Communications’ Proposed Rock Ridge High School Cellular Tower

SUMMARY

Per School Board Policy and Regulation 6350, Wireless Network Facility Colocation, and through an executed Master License Agreement, Milestone Communications has prepared and proposed the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School. AT&T will be the first wireless carrier to locate on the proposed monopole and there will be space for additional wireless providers as well as dedicated space for LCPS should the school district determine a use for it.

As outlined in Regulation 6350, this proposal was presented to the community in a public briefing held on November 11, 2020, and live broadcast on Comcast and Verizon Cable networks as well as live streamed from the LCPS website. Questions from the community were submitted, reviewed and answered at the conclusion of the November 11 Milestone Communications presentation. A copy of the November 11 presentation is provided, as well as the questions and answers reviewed at the meeting. Additional information on the cell tower proposal at Rock Ridge High School is provided on the Planning Services Future School Sites/Facilities webpage, https://www.lcps.org/Page/227914. Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 19

This was an Information Item at the November 17, 2020, Finance and Facilities Committee meeting. At the December 8, 2020, meeting, the Finance and Facilities Committee voted to approve and recommend to the Loudoun County School Board to approve the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School and authorize the Chair of the School Board to sign the final documents upon presentation. The motion was approved 3-0. Unless directed otherwise, this will be brought forward to the School Board as an Action Item on January 26, 2021. The recommendation for action will be:

That the Loudoun County School Board approve the installation of a 140-foot tall telecommunications facility (monopole) at Rock Ridge High School and authorize the Chair of the School Board to sign the final documents upon presentation.

Next steps, as outlined by Regulation 6350 include;

• School Board Action on Acceptability of Site • Milestone Communications Submission of County Land Use Application(s) and Secured Approval(s) • Execution of Site License Agreement • Site Development

Staff Reference: Brian Stocks Telephone: 571-252-1385

Staff Reference: Kevin L. Lewis Telephone: 571-252-1385

File Attachments 6350_Policy.pdf (13 KB) 6350-REG.pdf (23 KB) Milestone LCPS MLA 8_17_2020.pdf (1,593 KB) Milestone Rock Ridge HS Concept Plans 09-21-20.pdf (966 KB) Rock Ridge HS Photosims.pdf (4,866 KB) RRHMonopoleNoticeforUSPSMail_11022020.pdf (171 KB) Rock Ridge HS Community Presentation 11.11.20.pdf (9,457 KB) RRHMonopoleNotice_forUSPSMail_12-29-20.pdf (175 KB)

12. Board Members' Comments and Committee Reports (5 minutes each) 12.01 Board Members' Comments and Committee Reports (5 minutes each)

LOUDOUN COUNTY SCHOOL BOARD 2021 COMMITTEES & LIAISON APPOINTMENTS

Staff Contact STANDING COMMITTEES School Board Members

Harris Mahedavi (Chair) COMMUNICATIONS AND OUTREACH TBD (primary) Leslee King COMMITTEE Dr. Mark Smith (secondary) Ian Serotkin CURRICULUM & INSTRUCTION Ian Serotkin (Chair) Dr. Ashley Ellis (primary) COMMITTEE Harris Mahedavi Mr. Neil Slevin (secondary) Atoosa Reaser DISCIPLINE COMMITTEE Jeff Morse (Chair) Dr. Doug Fulton (primary) Harris Mahedavi Dr. Ashley Ellis (secondary) Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 20

Ian Serotkin FINANCE & OPERATIONS Leslee King (Chair) Ms. Sharon Willoughby (primary) COMMITTEE John Beatty Mr. Kevin Lewis (secondary) Jeff Morse HUMAN RESOURCES AND TALENT Denise Corbo (Chair) Dr. Lucia Sebastian (primary) DEVELOPMENT COMMITTEE Beth Barts Dr. Mark Smith (secondary) Jeff Morse JOINT COMMITTEE WITH THE BOARD Brenda Sheridan (Co-Chair) OF SUPERVISORS Atoosa Reaser Dr. Mark Smith Beth Barts Atoosa Reaser (Chair) LEGISLATIVE & POLICY COMMITTEE Denise Corbo Dr. Mark Smith

Brenda Sheridan Beth Barts (Chair) Dr. Asia Jones (primary) PUPIL SERVICES COMMITTEE John Beatty Mr. John Lody (secondary) Leslee King Jeff Morse (Chair) SPECIALIZED PROGRAMS & Denise Corbo Dr. Ashley Ellis CENTERS Ian Serotkin John Beatty (Chair) TECHNOLOGY STEERING Denise Corbo Mr. Vince Scheivert (primary) COMMITTEE Harris Mahedavi Staff Contact SELECT COMMITTEES School Board Members

Brenda Sheridan (Chair) Ms. Lottie Spurlock (primary) EQUITY COMMITTEE Beth Barts Dr. Mark Smith (secondary) Leslee King LIAISONS TO OTHER Staff Contact School Board Members ORGANIZATIONS & COMMITTEES CAREER & TECHNICAL EDUCATION Dr. Lhe Smith (primary) John Beatty FOUNDATION Ms. Tina Howle (secondary) Ian Serotkin Ms. Wendy King (primary) GIFTED ADVISORY COMMITTEE Jeff Morse (alternate) Dr. Ashley Ellis (secondary) Ms. Rae Mitchell (primary) HEAD START POLICY COUNCIL Denise Corbo Ms. Charisse Rosario (secondary) Dr. Scott Ziegler (primary) LOUDOUN EDUCATION FOUNDATION Jeff Morse Mr. Neil Slevin (secondary) Ms. Lottie Spurlock (primary) MINORITY STUDENT ACHIEVEMENT Leslee King Dr. Ashley Ellis (secondary) ADVISORY COMMITTEE (MSAAC) Brenda Sheridan (alternate) Dr. Ryan Tyler (secondary) SCHOOL BUSINESS PARTNERSHIP Ms. Tine Howle (primary) Harris Mahedavi EXECUTIVE COUNCIL SPECIAL EDUCATION ADVISORY Beth Barts Dr. Barbara Nelson COMMITTEE (SEAC) Leslee King (alternate) VIRGINIA SCHOOL BOARDS Atoosa Reaser Dr. Mark Smith ASSOCIATION (VSBA) Brenda Sheridan (alternate) WASHINGTON AREA BOARDS OF Brenda Sheridan Dr. Mark Smith EDUCATION (WABE) Atoosa Reaser (alternate)

Loudoun County Public Schools 2nd Tuesday School Board Meeting January 12, 2021 21

13. New Business Motion to Suspend the Rules by Ms. Barts Seconded by Ms. King

Motion Passes 8-1 with Mr. Serotkin opposed.

Motion by Mr. Serotkin to modify Policy 5030 to extend the flexibility through June 30, 2021. Seconded by Ms. Barts

Motion Passes 9-0 14. Adjournment January 14, 2021, 10:43 p.m.

______Brenda L. Sheridan, Board Chair

______Shari L. Byrne, Deputy Clerk