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Fraser Valley Regional District Regional and Corporate Services Committee Open Meeting November 12, 2014 Page | 2 FRASER VALLEY REGIONAL DISTRICT BOARD OF DIRECTORS OPEN MEETING AGENDA Tuesday, November 25, 2014 7:00 P.M. FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC Pages 1. CALL TO ORDER 2. APPROVAL OF AGENDA AND ADDENDA 2.1 Approval of Agenda All/Unweighted MOTION FOR CONSIDERATION THAT the Agenda for the Fraser Valley Regional District Board Open Meeting of November 25, 2014 be approved; AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information. 2.2 Approval of Addenda (if any) All/Unweighted (2/3 Majority) MOTION FOR CONSIDERATION THAT the Addenda for the Fraser Valley Regional District Board Open Meeting of November 25, 2014 be approved; AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Addenda be received for information. 3. DELEGATION(S) 3.1 Joseph Smith, Morris Valley Road 1 - 1 Garbage at Harrison Mills, Electoral Area C • Delegation Request Form 1 4. BOARD MINUTES & MATTERS ARISING 4.1 Board Meeting - October 28, 2014 2 - 14 All/Unweighted MOTION FOR CONSIDERATION THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of October 28, 2014 be adopted. 5. COMMITTEE/COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING 5.1 Draft Regional and Corporate Services Committee - November 12, 2014 15 - 21 5.2 Draft Electoral Area Services Committee - November 12, 2014 22 - 31 6. CORPORATE ADMINISTRATION 6.1 Report of 2014 Election Results - Election by Voting 32 - 37 • Memo dated November 20, 2014 from Suzanne Gresham, Chief Election Officer 7. BYLAWS 7.1 Proposed Security Issuing Bylaw 1300, 2014 (District of Kent) 38 - 48 Motion No. 1: 1st Reading - All/Weighted Motion No. 2: 2nd & 3rd Reading - All/Weighted Motion No. 3: Adoption - All/Weighted (2/3 Majority) • Staff report dated November 25, 2014 from Mike Veenbaas, Manager of Financial Services • Draft Bylaw No. 1300, 2014 • Letter dated November 13, 2014 from District of Kent MOTION FOR CONSIDERATION MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1300, 2014'. 2 MOTION FOR CONSIDERATION MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1300, 2014'. MOTION FOR CONSIDERATION MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Security Issuing Bylaw 1300, 2014'. 7.2 Proposed FVRD Sub-Regional Animal Control Service Area Amendment Bylaw 49 - 54 No. 1287, 2014 Adoption - All/Unweighted • Staff report dated November 25, 2014 from Stacey Barker, Manager of Environmental Services • Bylaw No. 1287, 2014 • Letter dated November 4, 2014 from City of Abbotsford • Letter dated November 5, 2014 from City of Chilliwack MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Sub-Regional Animal Control Service Area Amendment Bylaw No. 1287, 2014' subject to approval by the Inspector of Municipalities. 7.3 Proposed FVRD Animal Control Regulation Amendment Bylaw No. 1298, 2014 55 - 59 Motion No. 1: 1st Reading- All/Unweighted Motion No. 2: 2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority) • Refer to staff report in item 7.2 • Bylaw No.1298, 2014 MOTION FOR CONSIDERATION MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Animal Control 3 Regulation Amendment Bylaw No. 1298, 2014'. MOTION FOR CONSIDERATION MOTION NO. 2: THAT the Fraser Valley Regional District Board consider givingsecond and third reading to the bylaw cited as 'Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1298, 2014'. MOTION FOR CONSIDERATION MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1298, 2014'. 7.4 Proposed FVRD Electoral Area Volunteer Fire Department Establishment and 60 - 63 Regulations Amendment Bylaw No. 1299, 2014 Motion No. 1: 1st Reading - All/Unweighted Motion No. 2: 2nd & 3rd Reading - All/Unweighted Motion No. 3: Adoption - All/Unweighted (2/3 Majority) • Staff report dated November 12, 2014 from Chris Wilson, Manager of Electoral Area Emergency Services • Bylaw No. 1299, 2014 MOTION FOR CONSIDERATION MOTION NO. 1: [EASC 2014-205] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulations Amendment Bylaw No. 1299, 2014'. MOTION FOR CONSIDERATION MOTION NO. 2: [EASC 2014-205] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulations Amendment Bylaw No. 1299, 2014'. 4 MOTION FOR CONSIDERATION MOTION NO. 3: [EASC 2014-205] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulations Amendment Bylaw No. 1299, 2014'. 7.5 FVRD Hope and District Recreation Centre Fees and Other Charges 64 - 73 Amendment Bylaw No. 1292, 2014 Motion No. 1: 1st Reading - Hope and Area B/Weighted Motion No. 2: 2nd & 3rd Reading - Hope and Area B/Weighted Motion No. 3: Adoption - Hope and Area B Weighted (2/3) Majority. • Staff report dated November 25, 2014 from Milly Marshall, Manager Recreation, Culture and Airpark Services • Bylaw No. 1292, 2014 MOTION FOR CONSIDERATION MOTION NO. 1: [RCASC 31-2014] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as 'Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1292, 2014'. MOTION FOR CONSIDERATION MOTION NO. 2: [RCASC 31-2014] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as 'Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1292, 2014'. MOTION FOR CONSIDERATION MOTION NO. 3: [RCASC 31-2014] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as 'Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1292, 2014'. 7.6 FVRD Commercial Aggregate Operations Regulations Bylaw No. 1181, 2014 - 74 - 145 Outcome of Public Engagement • Staff report dated November 20, 2014 from Graham Daneluz, Manager of Electoral Area Planing/Deputy Planner 5 8. PERMITS None 9. CONTRACTS AND COVENANTS 9.1 Regional Waste Composition Study 146 - 148 All/Weighted • Staff report dated November 12, 2014 from Stacey Barker, Manager of Environmental Services MOTION FOR CONSIDERATION [RACS 2014-079] THAT the Fraser Valley Regional District Board award a contract to TRI Environmental Consulting Inc. further to Request for Proposal No. 14012 for a regional municipal solid waste composition study to support the goals and vision of the Fraser Valley Regional District's draft Solid Waste Management Plan; AND FURTHER THAT the Fraser Valley Regional District Board direct staff to enter into contract negotiations with TRI Environmental Consulting Inc,; AND FINALLY THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with TRI Environmental Consulting Inc. in an amount not to exceed $200,000 (exclusive of taxes) subject to successful contract negotiations. 10. OTHER MATTERS 10.1 Timeline for New Waste-to-Energy (WTE) Consultation between the FVRD and 149 - 150 Metro Vancouver • Letter dated November 5, 2014 from Minister Mary Polak, Ministry of Environment 10.2 New Building Canada Fund - Small Communities Component 151 - 152 AllUnweighted • Staff report dated November 25, 2014 from James Storey, Manager of Community Services 6 MOTION FOR CONSIDERATION THAT the Fraser Valley Regional District Board direct staff to submit grant applications under the New Building Canada Fund - Small Communities Component for the following projects as requested by the Electoral Area Directors: Area A: Boston Bar Water System Improvements Area B: Dogwood Valley Water System Upgrades Area C: Lake Errock Water System Upgrades/Expansion Area D: Integrated Water System Upgrades and Highway Crossing Area E: Bell Acres Water System Upgrade Area F: Hatzic Water System Upgrades Area G: Eagle Road Water System Extension Area H: Parkview Water System Upgrade 11. CONSENT AGENDA 11.1 CONSENT AGENDA - FULL BOARD All/Unweighted All staff reports respecting these items are available in the Directors' Office and on the FVRD corporte website: http:/www.fvrd.bc.ca/Inside the FVRD/MeetingsAgendasMinutes/ Pages/default.aspx MOTION FOR CONSIDERATION THAT the following Consent Agenda items 11.1.1 to 11.1.10 be endorsed: 11.1.1 RACS 2014-077 THAT staff prepare a report with respect to whether access should be granted to the West Coast Soaring Club to use the site (SE lookout of Sumas Mountain Park) as a paragliding launch site. Reference item 3.1 of November 12, 2014 RACS Agenda. 11.1.2 RACS 2014-080 THAT the Fraser Valley Regional District Board provide a letter of support regarding an application to host BC Transit’s annual workshop; 7 AND THAT up to $1,500 be allocated from the Strategic Planning budget to cover costs associated with hosting the annual workshop. Reference item 5.3.1 of November 12, 2014 RACS Agenda. 11.1.3 RACS 2014-081 THAT the Fraser Valley Regional District Board authorize the expenditure of up to $36,000 ($31,330 plus tax) from Fire Dispatch appropriated surplus for the purchase a new E911 audio recorder from Sensus Communications Solutions. Reference item 5.4.1 of November 12, 2014 RACS Agenda.
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