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Fraser Valley Regional District Board of Directors Meeting May 23,2012 Page 2 FRASER VALLEY REGIONAL DISTRICT ~,! BOARD OF DIRECTORS ~~. Fraser Valley Regional District Wednesday, May 23, 2012 immediately following the FVRHD Board of Directors' Meeting FVRD Boardroom, 45950 Cheam Avenue, Chilliyvack, BC OPEN MEETING MINUTES Present: Director Sharon Gaetz, City of Chilliwack, Chair Director Moe Gill, City of Abbotsford Director Dennis Adamson, Electoral Area B Director Su~;:m Johnston, District of Hope Director Ted Adlem, District of Mission [)irector David Lamson, Electoral Area E Director Wendy Bales, Electoral Area C Director Tony Luck, District of Mission Director Bruce Banman, City of Abbotsford Director,Ken Popove, City of Chilliwack Director Ray Boucher, Electoral Area F Director Patricia Ross, City of Abbotsford Director Bill Dickey, Electoral Area D , Director John Smith, City of Abbotsford Director Leo Facio, Harrison Hot Springs Director ChuckStam, City of Chilliwack Director Lloyd Forman, Electoral Area A Director AI Stobbart, Electoral Area G Director Simon Gibson, City of Abbotsford Director .J.ohn Van Laerhoven, District of Kent .' Staff Present: George Murray, Chief Administrative Officer Suzanne Gresham, General Manc:lger, Electoral Area Services Tareq :islam, Director ofEngineering and Community Services SiriBertelsen, Director of Regional Programs Rick McDermid, Manager of Development Approvals Doug Wilson, Manager of Parks Michael Phelan, Manager of Finance Julie Webb, Assistant Manager of Finance (part) Alison Stewart, Senior Planner Adam Eason, Network Analyst (part) Jaime Schween; Executive Assistant Lorraine Martens, Executive Assistant (Recording Secretary) Also Present: Matt Kennedy and Richard Blanchet, Western Region, Innergex Renewable Energy Inc. [delegation - item 3.1} Marian Keys and Debbie Lehman, Abbotsford Hospice Society [delegation - item 3.2} William Sheridan, MNP [ref, item 6.1} There was one member of the press in attendance and no members of the public. 23 Fraser Valley Regional District Board of Directors Meeting May 23,2012 Page 2 1 CALL TO ORDER Chair Gaetz called the meeting to order at 7:07 p.m. 2 APPROVAL OF AGENDA AND ADDENDA 2.1 APPROVAL OF AGENDA JOHNSTON/FACIO THAT the Agenda for the Fraser Valley Regional District Board Meeting of May 23,2012 be approved; AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information. [BD 2012-171] CARRIED All/Unweighted 2.2 APPROVAL OF ADDENDA (if any) STAM/STOBBART THAT the Addenda for the Fraser Valley Regional District Board Meeting of May 23,2012 be approved; AND THAT all delegations, reports, correspondence, ,committee and commission minutes, and other information set to the Addenda be received for:information. [BD 2012-172] CARRIED (2/3 Majority) IAll/Unweighted 3 DELEGATION(S) 3.1 Matt Kennedy and Richard g 'lanchet. Wester1l"Region. Innergex Renewable Energy Inc. Matt Kennedy, Vice-President Environment, lnnerg'ex, provided a PowerPoint presentation and update on proposed hydro projects undertaken by lnnergex. He advised that lnnergex is aBC-based company that develops and operates clean, renewable small hydro projects. Mr. Kennedy outlined the following Innergex objectives relative to development of hydro projects: );> Rigorous internal project development process );> Thorough environmental review of projects );> Local employment, procurement and collaboration );> Commitment to transparent stakeholder engagement );> Long term relationships with First Nations );> Track and adhere to environmental commitments The presentation included photos illustrating project details for a Small Hydro project - intake, penstock (pipe), diversion reach and powerhouse and interior of powerhouse. Mr. Kennedy also referred to the proposed hydro projects at Tretheway Creek, Shovel Creek and Big Silver Creek. 24 Fraser Valley Regional District Board of Directors Meeting May 23,2012 Page 3 Mr. Kennedy advised that Innergex wishes to contribute $225,000 to become title sponsor of the Cascade Falls Regional Park and the proposed suspension bridge over Cascade Creek. They also wish that the sponsorship include the placement of an educational display board on the power of falling water for generation of electricity. Staff was directed to bring back a report for the next Board meeting if possible. 3.2 Debbie Lehmann, Executive Director and Marion Keys, Capital Campaign Manager, Abbotsford Hospice Society Debbie Lehmann and Marion Keys attended the meeting to provide a submission to the FVRD with respect to the proposal of the Abbotsford Hospice Society to construct a 10-bed adult hospice residence that will care for patients as young as 19, whose end of 'life care needs cannot be met in other settings. The hospice will serve residents of the Abbotsford community and the Fraser East area and will bring comprehensive care services, 24 hours a day, seven days a week to patients, their families and friends. Construction for the proposed hospicewill begin in the Fall of 2012. The hospice will be named Holmberg House in memory of David Holmberg Jr., and will be located jl:lst west of the Abbotsford Regional Hospital and Cancer Centre. To finance construction, Abbotsford Hospice Society has launched the "Help us Light the Way" capital campaign to raise 7.5 million dollars. To date, they have raised morethan5million dollars in donations and commitments. Ms. Lehmann asked for the ·financial support of the FVRD to make Holmberg House a reality. Relevant information was circulated to Board members fodheir information. ADLEM/JOHNSTON THAT the request from the Abbotsford Hospice Society for financial support for the "Help us Light the Way" capital campaign to construct Holmberg House be''feferred to staff to prepare a report. [SO 2012-173] CARRIED AllIUnweighted 4 BOARD MINUTES & MATTERS ARISING 4.1 Soard Meeting - 20120424 FACIO/ADLEM THAT the Minutes of the Eraser Valley Regional District Board Meeting of April 24, 2012 be adopted. [SO 2012-174] CARRIED AllIUnweighted 25 Fraser Valley Regional District Board of Directors Meeting May 23,2012 Page 4 5 COMMITTEE/COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING 5.1 Draft Electoral Area Services Committee - 2012 05 08 5.2 Hope Regional Airport Commission - Special Minute AIRPORT 2012-10 (Approval of Hope Flightfest and related reduced fees) 5.3 Hope Regional Airport Commission - Special Minute AIRPORT 2012-11 (Land Lease Agreement with Crystal Medlock) 6 CORPORATE ADMINISTRATION 6.1 2011 Fraser Valley Regional District Financial Statements Julie Webb, Assistant Manager of Finance referred to her staff report dated 2012 05 09 and "the FVRD 2011 Consolidated Financial Statements. Ms. Webb noted ,that the FVRD 2011 Consolidated Financial Statements were audited by the firm of MNP. An interim auditwas hellDecember 5 to '9, 2011 and the final audit was completed from February 27 to March 2, 2012. William Sheridan of the firm MNP was in attendance to respond to anyquestions Board members might have of the 2011 Audited Financial Statements. Mr. Sheridan drew attention to two recent accounting pronouncements: i) Government Transfers (PS3410}whiCh'establishes standards on how to account for and report government transfers to individuals, organizations, .and other governments both from a transferring recipient and a recipient government perspective; andii) PS3450 which establishes standards for the recognition', measurement, presentation and disclosure of financial assets, financial liabilities and non-financial derivatives. SMITH/STOBBART THAT the 2011 Audited Financial Statements for the Fraser Valley Regional District be received. [BD 2012-175] · CARRIED AII/U nweighted 6.2 Report of Other Voting Results - Proposed Bylaws: Bylaw 1093, 2011 (Building Ins'pection - Area A), ;8ylaw 1:tOo, 2011 (Lake Errock Cessation of Train Whistles - Area C) and;"Bylaws 1147, 2012 and 1148, 2012 (Sunshine Valley Fire Protection - Area B) The Report of Other Voting Results for Proposed Bylaws 1093,2011; 1100,2011,1147,2012 and 1148, 2012 was circulated for information and receipt. Director Adamson commended staff for their professional work in conveying the message to the public in Electoral Area B. 26 Fraser Valley Regional District Board of Directors Meeting May 23,2012 Page 5 6.3 Proposed Policy: First Nations Engagement on FVRD Land Use By-laws and Other Matters with Statutory Requirements to Engage DICKEY/BOUCHER THAT the Fraser Valley Regional District Board adopt the draft Regional Board Policy titled "First Nations Engagement on FVRD Land Use By-laws and Other Matters with Statutory Requirements to Engage"; AND THAT staff continue to refine the Policy and to work with First Nations representatives to find innovative and effective ways to meet the future needs of both the Region and First Nations communities. [BD 2012-176] CARRIED AlI/Unweighted 6.4 Ratification of Volunteer Fire Department Member LAMSON/STOBBART THAT the Fraser Valley Regional District Board ratify the appointment of the following volunteer fire department recruit member in accordance with "Fraser Valley Regional District Electoral Areas Fire Prevention and Control Establishment and ,Regulation By-law No. 0296, 1999": Chilliwack River Valley Volunteer Fire Department: Cory Schaeffer [SD 2012-177] CARRIED AlI/Unweighted 7 BYLAWS 7.1 FVRD Lake Ef.fock Cessation of Train Wh'istles Service Area Establishment Bylaw No. 1100,2011, Electori:d .:Area C BALES/ADLEM THAT the Fraser Valley Regional District Board adopt the bylaw cited as "Fraser Valley Regional
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