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Open Board Meeting Tuesday, May 7, 2019 Yuxwule' Eagle Room (Boardroom) 4:30 PM Page AGENDA Open Board Meeting Tuesday, May 7, 2019 Yuxwule' Eagle Room (Boardroom) 4:30 PM Page 1. CALL TO ORDER We respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people where we live, learn and play. 2. ADOPTION OF AGENDA a. Motion to Adopt Agenda "That the Board of Education of School District No. 79 (Cowichan Valley) adopts the agenda of the May 7, 2019 Open Board Meeting." 3. MINUTES a. Minutes of the April 2, 2019 Open Board Meeting 5 - 10 "That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the April 2, 2019 Open Board Meeting." Minutes of the April 2, 2019 Open Board Meeting 4. RECOGNITION AND DELEGATIONS a. Recognition of Skills Competition Gold (Cabinet Making and Collision Repair) and Bronze (Gravity Cars and Wind Turbine) Medal Winners b. Recognition of Candace Spilsbury's Election as President of Vancouver Island School Trustees' Association c. Recognition of Lisa Read, Apple Distinguished Educator d. Recognition of Rhonda Geres-Smith, District Psychologist e. Delegation: International Student Program Presentation to Nourish Cowichan's Starfish Pack Program 5. REPORT OF CLOSED MEETING a. Report of Closed Meeting Page 1 of 73 6. OLD BUSINESS a. Action List 11 - 12 Action List Open - May 7, 2019 7. SUPERINTENDENT OF SCHOOLS 7.1. Personnel 7.1.1. Introduction of Jessie Sargent, Temporary Vice-Principal of Ecole Cobble Hill 7.2. For Board Information 7.2.1. Superintendent's Update 7.2.2. Staff Report on Chemainus Secondary School Transition 13 - 15 Briefing Note - Chemainus Secondary School Transition 7.2.3. Sexual Health Curriculum Delivery in Schools 16 - 19 Briefing Note - Sexual Health Curriculum 7.2.4. School Fees and Deposits Schedule 20 SD79 School Fees 2019-2020 7.3. For Board Action 7.3.1. BAA Courses 21 - 44 "That the Board of Education of School District No. 79 (Cowichan Valley) approves the following courses for implementation: BAA Wilderness Survival 11, BAA Wilderness Survival 12, BAA 2019 RCMP Youth Academy 12." BAA Wilderness Survival 11 BAA Wilderness Survival 12 BAA 2019 RCMP Youth Academy 12 7.3.2. Academy Fees for 2019-2020 45 - 46 Academy Fees for 2019-20 Briefing Note 8. SECRETARY - TREASURER 8.1. Personnel 8.2. For Board Information 8.3. For Board Action 8.3.1. Costa Canna Cannabis Retailer Rezoning Application - 2951 47 - 50 Green Road Rezoning Application Letter Rezoning Letter Costa Canna Rezoning Site Plan Page 2 of 73 9. COMMITTEES AND OUTSIDE ORGANIZATIONS a. Summary of the January 22, 2019 Advisory Committee Meeting 51 - 54 "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Summary of the January 22, 2019 Advisory Committee Meeting." Summary of the January 22, 2019 Advisory Committee Meeting b. Minutes of the February 21, 2019 District Parent Advisory Council 55 - 59 Meeting "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the February 21, 2019 District Parent Advisory Council Meeting." DPAC Minutes - February 21, 2019 c. Minutes of the March 26, 2019 Board Education and Business 60 - 64 Committee Meeting "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the March 26, 2019 Board Education and Business Committee Meeting." Minutes of the March 26, 2019 Board Education and Business Committee Meeting d. Highlights of the April 10, 2019 DSAC Meeting 65 "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Highlights of the April 10, 2019 DSAC Meeting." DSAC Highlights April 10, 2019 e. Minutes of the April 11, 2019 Special Board Education and Business 66 - 67 Committee Meeting "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 11, 2019 Special Board Education and Business Committee Meeting." Minutes of the April 11, 2019 Special Board Education and Business Committee Meeting f. Minutes of the April 18, 2019 Special Board Education and Business 68 - 69 Committee Meeting "That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 18, 2019 Special Board Education and Business Committee Meeting." Minutes of the April 18, 2019 Special Board Education and Business Committee Meeting Page 3 of 73 10. UPCOMING MEETINGS AND EVENTS a. Schedule of upcoming meetings and events 70 - 71 Scheduled Meetings May 7, 2019 Year End Functions 2019 11. CORRESPONDENCE "That the Board of Education of School District No. 79 (Cowichan Valley) receive and file the following correspondence: a. Letter from City of Duncan re Cannabis Retailers 72 City of Duncan re Cannabis Retailers b. Email from Susan Sourial, Clerk to the Committee, Parliamentary 73 Committees Office Correspondence from Susan Sourial, Clerk to the Committee 12. NEW BUSINESS a. Violence in the Workplace and Student Mental Health "That the Board of Education of School District No. 79 (Cowichan Valley) direct staff to prepare a Plan to Address Violence in the Workplace and Student Mental Health from the current existing budget and provide the Plan to the Board before June 15, 2019." 13. QUESTION PERIOD 14. ADJOURNMENT a. Motion to Adjourn "That there being no further business, the meeting be adjourned." Page 4 of 73 AGENDA ITEM #a. MINUTES OF THE OPEN MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, APRIL 2, 2019 AT 4:30 PM IN THE BOARDROOM Chair, Candace Spilsbury Trustees Barb de Groot, Elizabeth Croft, Randy Doman, Rob Hutchins, Johanne Kemmler and Joe Thorne Rod Allen, Superintendent Robyn Gray, Superintendent Jason Sandquist, Secretary-Treasurer PRESENT: Sheryl Koers, Associate Superintendent Tom Longridge, Associate Superintendent Monroe Grobe, Director of Operations Karen Blow, Assistant Secretary-Treasurer Mike Russell, Communications Manager Claire Spencer, Recording Secretary APOLOGIES: Denise Augustine, Director of Aboriginal Education and Learner Engagement 1. Call to Order Trustee Spilsbury called the meeting to order at 4:32 p.m. and respectfully acknowledged that the meeting was taking place on the traditional and ancestral lands of the Coast Salish people where we live, learn and play. Trustee Spilsbury thanked retiring Superintendent Rod Allen on behalf of the district’s Board of Education, learners, educators and support staff for his devoted years of service, and welcomed incoming Superintendent Robyn Gray. 2. Adoption of Agenda a. Additions to the Agenda: 8.3.1 2019-20 Capital Plan Response Letter (with items 8.3.1 and 8.3.2 being renumbered 8.3.2 and item 8.3.3) 9. b. Advisory Committee Terms of Reference 11. a. Letter from the District Health and Safety Committee b. Motion to Adopt Agenda Moved by Trustee Hutchins seconded by Trustee Thorne "That the Board of Education of School District No. 79 (Cowichan Valley) adopts the agenda of the April 2, 2019 Open Board Meeting as amended." CARRIED Open Board Meeting April 02, 2019 Minutes of the April 2, 2019 Open Board Meeting Page 5 of 73 AGENDA ITEM #a. 3. Minutes a. Minutes of the February 27, 2019 Special Open Board Meeting. Moved by Trustee Croft seconded by Trustee Thorne "That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the February 27, 2019 Special Open Board Meeting." CARRIED b. Minutes of the March 5, 2019 Open Board Meeting Moved by Trustee de Groot seconded by Trustee Kemmler "That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the March 5, 2019 Open Board Meeting." CARRIED 4. Recognition and Delegations a. Chemainus Secondary Students' "Create Your Canada" presentation in Ottawa The Board recognized Morgan Bottomley and Hannah Pachet, two Chemainus Secondary students who were recently in Ottawa with Alistair MacGregor, Member of Parliament for Cowichan-Malahat-Langford. Both Morgan and Hannah were guests of Mr. MacGregor after they successfully pitched their idea to create a tax credit for organic farmers in a “Create Your Canada” contest sponsored by the MP. This pitch had become a private member’s bill and was tabled in Parliament with both students present to watch the proceedings. The Board recognized Morgan and Hannah for their incredible contribution and drive to develop this bill. 5. Report of Closed Meeting a. Report of Closed Meeting The Secretary-Treasurer reported that in the closed meeting multiple personnel issues and a facility issue were discussed. 6. Old Business a. Action List The Action List was reviewed. 7. Superintendent of Schools 7.1 Personnel Open Board Meeting April 02, 2019 Minutes of the April 2, 2019 Open Board Meeting Page 6 of 73 AGENDA ITEM #a. 7.2 For Board Information a. Superintendent's Growth Plan Superintendent Rod Allen provided a summary of his growth plan, and acknowledged the work done throughout the District during his tenure which included: • Improving communications with District employees and Trustees • Continuing to build relationships between the District and outside partners • Creating the Vancouver Island Learning Network • Expansion of the Dual Credit program • Strengthening community partnerships with Cowichan Tribes and the local First Nations • Keeping the focus on equity • Becoming a partner District with Harvard University’s Deeper Learning Dozen • Creating an innovation strategy that was the only Canadian learning initiative supported by Learning Forward • Strengthening the connections with the Ministry of Education staff • Increasing the number of opportunities for students interested in skills, trades and apprenticeships • Opening of the Mill Bay Nature School. b. Superintendent's Update Superintendent Allen updated Trustees on the following events: • Nourish Cowichan recently held their official opening of their spectacular new facility at Ecole Mount Prevost • Shelley Moore returned for her second presentation of the year • April 8th non-instructional-day will provide an opportunity for all staff and Trustees to participate in a morning session at Somena Longhouse, which has been organized in partnership with Cowichan Tribes and Mary Peter, the District Principal of Aboriginal Education.
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