Agenda Board of Directors Orange County Sanitation
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AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT’S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING March 26, 2003 – 7:00 P.M. In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District’s Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item, or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via Orange County Sanitation’s Internet site located at www.ocsd.com. Upon entering the District’s web site, please navigate to the Board of Directors section. 1. Invocation and Pledge of Allegiance 2. Roll Call 3. Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) 4. Appointment of Chair pro tem, if necessary 5. Public Comments: All persons wishing to address the Board on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Board of Directors except as authorized by Section 54954.2(b). 03/26/03 Page 2 6. The Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Chair; consideration of Resolutions or commendations, presentations and awards b. Report of General Manager 1. 30/30 Monthly Update c. Report of General Counsel 7. If no corrections or amendments are made, the minutes for the meeting held on February 26, 2003 will be deemed approved as mailed and be so ordered by the Chair. 8. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 02/15/03 02/28/03 Totals $10,205,613.94 $5,326,021.63 DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving OCSD. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. CONSENT CALENDAR All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the Consent Calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair, state their name, address and designate by number the item to be removed from the Consent Calendar. The Chair will determine if any items are to be deleted from the Consent Calendar. 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. 03/26/03 Page 3 NON-CONSENT CALENDAR 11. a. Verbal report by Chair of Steering Committee re March 26, 2003 meeting. b. DRAFT STEERING COMMITTEE MINUTES – NO ACTION REQUIRED (Information only): The Chair will order the draft Steering Committee Minutes for the meeting held on February 26, 2003 to be filed. c. Review and consideration of agenda items considered by the Steering Committee re the March 26, 2003 meeting. 12. a. Verbal report by Chair of Operations, Maintenance and Technical Services Committee re March 5, 2003 meeting. b. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES – NO ACTION REQUIRED (Information only): The Chair will order the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 5, 2003 to be filed. c. Receive and file Phase II Biotrickling Filter for Odor Control Demonstration Project Final Report, prepared by University of California, Riverside dated February 2003. d. Receive and file In-plant Fats, Oils and Grease (FOG) Impact Study, prepared by Brown and Caldwell, dated November 2002. e. Authorize the General Manager to finalize negotiations and subsequently award a consultant services agreement with Partners Consulting Services, Inc. for Financial Information System Technical Support, Specification No. S-2002-110BD, in an amount not to exceed $180,000, for the period April 1, 2003 through March 31, 2004 with the option of four additional one year renewals. f. (1) Establish a budget of $230,000 for Treatment Plant No. 2 North and South Scrubber Complex Caustic Tank Replacement providing for the purchase of tanks, associated materials and necessary equipment for the emergency installation of chemical storage tanks; and, (2) Ratify use of General Manager’s emergency purchasing authority, Resolution No. OCSD 99-23, for Purchase Order No. 37161 issued to Xerxes Corporation for Fiberglass Reinforced Caustic Storage Tanks, Specification No. E-2003-130, for an amount not to exceed $67,000; and, (3) Ratify use of General Manager’s emergency purchasing authority, Resolution No. OCSD 99-23, for Purchase Order No. 37246 issued to Jamison Engineering for North and South Scrubber Complex Caustic Tank and Piping Replacement, Specification No. S-2003-131, for an amount not to exceed $89,689. 03/26/03 Page 4 13. a. Verbal report by Chair of Planning, Design and Construction Committee re March 6, 2003 meeting. b. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES – NO ACTION REQUIRED (Information only): The Chair will order the draft Planning, Design and Construction Committee Minutes for the meeting held on March 6, 2003 to be filed. c. (1) Ratify Change Order No. 1 to Fiber Optics Extension at Plant No. 2, Job No. SP2000-61, with Manuel Brothers, Inc., authorizing an addition of $57,085, increasing the total contract amount to $300,585; and (2) Accept Fiber Optics Extension at Plant No. 2, Job No. SP2000-61, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. d. Approve Addendum No. 3 to the Professional Services Agreement with Boyle Engineering Corporation for the Abandonment of Airbase Trunk Sewers, and Construction of Watson Avenue Sewer and California Street Sewer, Contract No. 6-13, for additional design engineering services, for an additional amount of $10,890, increasing the total amount not to exceed $142,677. e. Approve Addendum No. 1 to the Professional Services Agreement with Malcolm Pirnie for Central Generation Automation, Job No. J-79, providing for additional engineering services for an amount of $192,829, increasing the total amount not to exceed $446,064. 14. a. Verbal report by Chair of Finance, Administration and Human Resources Committee re March 12, 2003 meeting. b. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES – NO ACTION REQUIRED (Information only): The Chair will order the draft Finance, Administration and Human Resources Committee Minutes for the meeting held on March 12, 2003 to be filed. c. Receive and file Treasurer’s Report for the month of February 2003. d. Adopt Resolution No. OCSD 03-06, Adopting Policies and Procedures for District’s Records Management Program, Records Retention, and Destruction of Obsolete Records, and Repealing Resolution No. OCSD 02-02. e. (1) Approve an increase to the Temporary Employment Services contract for an additional $500,000, increasing the total authorized amount from $1,000,000 to an amount not to exceed $1,500,000 for the remainder of FY 02/03; and, (2) Approve an increase to the Temporary Employment Services contract from $1,000,000 to an amount not to exceed $1,750,000 for FY 03/04. 03/26/03 Page 5 15. a. Verbal report by Vice Chair of Joint Groundwater Replenishment System Cooperative Committee re March 10, 2003 meeting. b. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES – NO ACTION REQUIRED (Information only): The Chair will order the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on February 10, 2003 to be filed. 16. (1) Approve Addenda Nos. 1, 2, 3 and 4 to the plans and specifications for Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76; (2) Receive and file bid tabulation and recommendation; and (3) Award a contract to J. R. Filanc Construction Company, Inc., for Trickling Filter Rehabilitation and New Clarifiers, Job No.