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TREE SEEDLING PLANTING - 2016 Forest Management District 14 Mitchells Pond – O’Regans 30U14WCP1164 55 Hectares

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TREE SEEDLING PLANTING - 2016 Forest Management District 14 Mitchells Pond – O’Regans 30U14WCP1164 55 Hectares TREE SEEDLING PLANTING - 2016 Forest Management District 14 Mitchells Pond – O’Regans 30U14WCP1164 55 Hectares UNIT PRICE CONTRACT Table of Contents 1. Instruction to Bidders 2. Form of Tender 3. General Conditions 4. Supplementary Specifications 5. Form of Agreement 6. Contractor Performance Evaluation System 7. Drawings 7. 1 Location of Work in Newfoundland and Labrador 7. 2 Topographic Map(s) of Work Area 7. 3 Forest Inventory Map(s) and/or Aerial Photography of Work Area 1 SECTION 1 INSTRUCTION TO BIDDERS Table of Contents 1. Tenders 2. Tender Documents 3. Charge for Tender Documents 4. Completion of the “Form of Tender” 5. Bid Security 6. Acceptance of Tender 7. Rejection of Tender 8. Amendment of Tender 9. Competency of Bidder 10. Insurance 11. Harmonized Sales Tax (H.S.T.) 12. Contractor Performance Evaluation System 2 INSTRUCTION TO BIDDERS 1. TENDERS Tenders are requested to complete a silviculture project for the Forestry and Agrifoods Agency. Tenders for the above work must be completed on the accompanying “FORM OF TENDER” and submitted in sealed envelopes, addressed to: Regional Ecosystem Director Forestry Services Forestry and Agrifoods Agency P.O. Box 2006, Massey Drive Corner Brook, NL A2H 6J8 Envelopes shall have the words “TENDER FOR SILVICULTURE PROJECT NO: 30U14WCP1164 marked plainly on the outside. The name and address of the bidder, and the closing time, must be shown on the envelope. The closing time for the receipt of tenders is 12:00 Noon on April 28, 2016. Tenders received after that time will not be considered. The “Form of Agreement” is included in the Contract Documents at the time of tendering for the information of bidders. It shall not be completed at the time of tendering. 2. CONTRACT DOCUMENTS The following items comprise a complete set of contract documents: a) Instruction to Bidders b) Form of Tender 3 c) Addenda (if issued) d) General Conditions e) Supplementary Specifications f) Drawings and Maps g) Form of Agreement Before submitting tenders, bidders should ensure that all contract documents are in their possession, that they are familiar with the details of the contract documents and that they have visited the work site(s), where feasible to do so, and are fully informed on all matters pertaining thereto. Upon receipt of a tender, it will be assumed by the Owner that these matters have been attended to by the bidder. All conditions outlined in the contract documents shall be binding on the successful bidder upon the signing of the contract. Every interpretation of, or addition to, the contract documents that is to be considered a valid part of the contract documents will be issued in the form of a written addendum. 3. CHARGE FOR CONTRACT DOCUMENTS A non-refundable charge of $15.00 (includes H.S.T.) is required for each set of contract documents. This charge does not apply to contract documents downloaded from the government website (i.e., www.gpa.gov.nl.ca). 4. COMPLETION OF THE “FORM OF TENDER” Type, or legibly print in ballpoint pen, all information required, including numbers of any Addenda received during the tender period, and a listing of subcontractors, if applicable, in the appropriate spaces. Sign and have witnessed under “Bidder’s Signature” as follows: a) If a Sole Proprietor, indicate “Sole Proprietorship” next to the signature. b) If a Partnership, all partners must sign. Indicate “Partner” next to each signature. 4 c) If a Limited Company, indicate next to signatures the corporate title of the signing officers. Affix the Corporate Seal. 5. BID SECURITY Every bidder shall submit with his tender an approved bid bond, bank draft, money order, cash or a certified cheque made payable to the Newfoundland Exchequer for ten percent (10%) of the total tendered amount. The terms of the bid security will be invoked and the amount retained by the Owner if: (a) the bidder fails to enter into an agreement when notified of the award within the tender validity period; or if (b) the bidder fails to provide the Performance Bond and Labour and Materials Bond in the amounts required and within the period specified. Bid securities of unsuccessful bidders will be returned to them, without interest, either after the tender opening or when the contract is awarded, at the sole discretion of the Owner. 6. ACCEPTANCE OF TENDER The lowest or any tender need not necessarily be accepted. All tenders received shall be valid for acceptance for a period of up to sixty (60) days after the date of closing of tenders. Upon written notice of an award of contract from the Owner, the successful Bidder becomes the Contractor, and within ten (10) days of the written notice of award, is required to enter into the "Form of Agreement" with the Owner. During this ten (10) day period the Contractor is required to: a) provide a performance bond in the amount of 50% of the contract price; b) provide a labour and materials bond in the amount of 50% of the contract price; 5 c) provide a letter in good standing from the Workplace, Health, Safety and Compensation Commission (non-incorporated companies, such as partnerships, sole proprietorships and independent operators, must provide coverage for all employees and personal coverage for the principals). d) provide a completed certificate of insurance to the minimums as specified in Clause 25 under the General Conditions of the contract, and; e) sign the Form of Agreement. No work is to be undertaken until the performance bond and the labour and materials bond are received. In lieu of a performance bond the Owner may, at his sole discretion, accept a certified cheque for 10% of the total tendered amount made payable to the Newfoundland Exchequer. In lieu of a labour and materials bond the Owner may, at his sole discretion, accept a certified cheque for 10% of the total tendered amount made payable to the Newfoundland Exchequer. The Contractor is required to commence work on this contract as per the time frames indicated by the Owner in the Supplementary Specifications. 7. REJECTION OF TENDER The following will be considered as disqualified tenders and will not be considered: a) Tenders not submitted on the “Form of Tender”. b) Tenders submitted by facsimile or photocopies (unless submitted in a sealed envelope, with the original to follow within seventy-two (72) hours). c) Tenders submitted after the tender closing time. d) Incomplete tenders. e) Tenders not accompanied by the required security. f) Tenders containing qualifications or conditions added by the bidder. g) Tenders completed with lead pencil. 6 h) “Unbalanced” tenders. 8. AMENDMENT TO TENDERS Properly documented amendments to the tender will be permitted up to the tender closing time (utilize the "Tender Amendment Form" included). Amendments documented by telegram or facsimile will be acceptable. However, the originals must follow by mail or courier within seventy-two (72) hours. A period of forty-eight (48) hours after the tender closing time may be allowed to modify the tender security. It is the responsibility of the Contractor to ensure that all faxed and telegrammed amendments are received at the tender opening location prior to the tender closing time. The Owner assumes no responsibility or liability for amendments not received. Amendments to the tender should state the Unit Price(s) affected and the decrease/increase to that particular Unit Price item. Changing only the “Total Tender Amount” is not sufficient and the amendment will be rejected. No mention of the “Total Tender Amount” should be stated on the amendment. The amendment is to be signed by an officer of the company and attached to the tender. 9. COMPETENCY OF BIDDER Bidders must be capable of performing the various items of work bid upon and complete the statement indicating their experience on the form provided (see “Previous Work Experience”). 10. INSURANCE The Contractor shall, before signing the "Form of Agreement", provide certificates confirming the insurance policy coverage as stipulated in Clause 25 of the "General Conditions". 7 11. HARMONIZED SALES TAX Bidders are advised that the Provincial Government is not exempt from the Harmonized Sales Tax (H.S.T.). However, all Unit Prices bid by the Contractor MUST NOT include the H.S.T. The applicable H.S.T. should only be applied at the invoicing stage. 12. CONTRACTOR PERFORMANCE EVALUATION SYSTEM Contractors are advised that the Contractor Performance Evaluation System introduced in 2013 will be used again this year. Upon completion of each contract, the Contractor’s performance will be evaluated according to prescribed criteria. In accordance with Subsection 3(4) of the Public Tender Regulations (Reg.103/98), Contractors may be required to maintain a certain performance rating to bid. Contractors whose performance on previous contracts falls below the required minimum performance level may have their bids disqualified. Complete details of the Contractor Performance Evaluation System are available in Section 6 of this document. 8 TENDER AMENDMENT FORM Forestry and Agrifoods Agency Project Name: _____________________________________________ Project Number: ___________________________________________ Closing Date: _______________________ Closing Time: _______________________ We, __________________________________________________________________ (company name) the undersigned, modify the Unit Price Schedule for our tender as shown in the following table: UNIT PRICE SCHEDULE CHANGES Item Description Unit Estimated New Unit Price New Extended No. Quantity Price Dollars Cents Dollars Cents
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