Bishop's Stortford Town Council and Tourist Information

Bishop’s Stortford Town Council The Old Monastery, Windhill Bishop’s Stortford, Herts, CM23 2ND

FINANCE AND POLICY COMMITTEE

NOTICE IS HEREBY GIVEN that a meeting of the Finance and Policy Committee will be held on MONDAY 18th MAY 2020 at 7.30pm, via Video-Conference, for the purpose of transacting the business set out in the Agenda below and members of the Committee are hereby summoned to attend.

James Parker Chief Executive Officer 12th May 2020

VIDEO-CONFERENCE DIAL IN DETAILS:

Join this meeting (ideally 5 mins beforehand) by:

Visiting this website: https://us02web.zoom.us/j/6686300628?pwd=j6UeQtKQUaxiro9qn_ziuAJskUGpdw or By phone on 0208 080 6592 then Enter the Meeting ID: 668 630 0628 and Enter the Unique Passcode: 385381

PLEASE NOTE: This video-conference meeting is open to the Press and Public

Members of the Committee Cllr D Anderson, Cllr T Beckett, Cllr L Corpe, Cllr G Cutting, Cllr H Drake, Cllr D Hollebon, Cllr S Manning, Cllr D Snowdon (Vice Chairman), Cllr N Symonds (ex-officio) and Cllr Wyllie (Chairman)

Substitute members: Cllr T Page, Cllr J Ranger, Cllr B Taylor and Cllr R Townsend

A G E N D A

1. RECORDING OF MEETING To establish whether it is the intention of any person present to record the meeting

2. APOLOGIES FOR ABSENCE To receive Members’ apologies for absence

Page 1 of 93

3. DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST To receive Members’ Declarations of disclosable pecuniary interests (as defined by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012) where these disclosable pecuniary interests

a. have not already been entered into the register and b. relate to a matter to be considered

To NOTE that interests so declared must be formally notified to The Chief Executive Officer of Bishop’s Stortford Town Council and the monitoring officer at East Hertfordshire District Council of the interest within 28 days

4. PUBLIC PARTICIPATION To receive representation from members of the public concerning items included on the Agenda

5. MINUTES OF THE MEETING HELD ON 20th JANAURY 2020 To receive the Minutes of the Meeting held on 20th January 2020

6. UPDATED ACTIONS FROM PREVIOUS MEETINGS – APPENDIX 1 Actions as shown in Appendix 1

7. FINANCIAL ACCOUNTS TO END Q4 (CEO) – APPENDIX 2 To review and note unaudited year end results

8. INITIAL ANALYSIS OF THE EFFECTS OF COVID-19 ON TOWN COUNCIL FINANCES (CEO) – APPENDIX 3 To consider a preliminary analysis of the effect of Covid-19 on Town Council finances

9. INSURANCE AND RISK REVIEW (CEO) – APPENDIX 4 To note and comment on/amend if required the Annual Review of the Town Council Insurance and Financial Risks and recommended to Council for adoption.

10. USE OF FIREWORKS (CLLR HOLLEBON) To consider the proposal that the use of fireworks, other than in professionally organised displays be banned on BSTC land and encourage people to attend organised events to help reduce air pollution

11. LAND EXCHANGES IN CONNECTION WITH OLD RIVER LANE (CEO) – APPENDIX 5 To consider a proposal from the District Council in respect of Land Exchanges in connection with the proposed capital contribution to Old River Lane. To formulate a recommendation to Council.

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12. RENEWABLE ENERGY SUPPLIER – APPENDIX 6 To consider the attached quotes for renewable electricity and comment if so desired.

13. ITEMS FOR FUTURE AGENDA To NOTE items for a future agenda

Agenda item for renewable electricity supply – to note that due to additional workload and difficulty obtaining supplier quotes as a result of COVID-19 we have been unable to do this. We plan is to renew electricity supplies for 1 year and revisit renewable electricity supplies next year.

Page 3 of 93

MINUTES OF THE FINANCE AND POLICY COMMITTEE HELD ON MONDAY 20th JANUARY 2020 AT 7.30PM

* Cllr D Anderson * Cllr D Hollebon * Cllr T Beckett * Cllr D Snowdon (Vice-Chairman) * Cllr L Corpe Cllr N Symonds (ex-officio) * Cllr G Cutting Cllr J* Wyllie (Chairman) * Cllr H Drake Vacancy

Substitute members: Cllr T Page Cllr B Taylor Cllr J Ranger Cllr R Townsend

* denotes present ** denotes present part time

In attendance: Cllr B Taylor (not as substitute) Cllr S Manning James Parker (Chief Executive Officer), Mark Westwood (Chief Financial Officer) A representative of the media

FP57. RECORDING OF MEETING It was established that nobody present wished to record the meeting.

FP58. APOLOGIES FOR ABSENCE No apologies were received.

FP59. DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST Although not pecuniary Cllr Wyllie declared that he is a trustee of the Rhodes Birthplace Trust.

FP60. PUBLIC PARTICIPATION None.

FP61. MINUTES OF THE MEETING HELD ON 11th NOVEMBER 2019 It was RESOLVED to accept the Minutes of the Meeting held on 11th November 2019 as a true record.

FP62. UPDATED ACTIONS FROM PREVIOUS MEETINGS – APPENDIX 1 It was RESOLVED to close item 1199.

FP17 Minutes Approved: Chairman: Date: Page 4 of 93

FP63. BUDGET (CEO) – APPENDIX 2 The Chief Executive Officer advised members that an error had been made in computing the Mayors allowance (which should be higher) and apologised for the error. He stated that the increase could be funded from the money assigned to repairs of the Mayors chain the major part of which is now expected to be completed in the current financial year. He also advised members that the budget includes funding for a revision of the Neighbourhood plan(s). The decision to undertake a review will, he explained, be debated at the planning meeting on 27th January for ratification (or not) at the Town Council meeting of 3rd February. However since the costs are balanced by a release from reserves it does not affect the precept.

It was agreed to RECOMMEND to Council the draft budget as proposed, corresponding to a precept of £1,096,515 (band D £68.69), with the following amendments:

 Mayors allowance to read £5340  The increase in the figure for Mayor’s Allowance to be accommodated by making a corresponding reduction in the figure for repairs to the Mayors chain.

FP64. FINANCIAL ACCOUNTS TO END Q3 (CEO) – APPENDIX 3 (PAGES 9-32) The Quarter 3 results were NOTED.

The Chief Executive Officer advised that a number of questions had been received, and answered, in advance. In answer to a question at the meeting the CFO advised that the income from Market Square Toilets (which is from the lease of the terrace) will be invoiced in Q4. The timing is related to the date of first occupation, which in turn is driven by the timing of the re-build.

FP65. RHODES BIRTHPLACE TRUST CONVERSION TO CHARITABLE INCORPORATED ORGANISATION (CEO) – APPENDIX 4 The Chairman briefly explained that the Rhodes Birthplace Trust intends, like many unincorporated charities, to convert to a ‘Charitable Incorporated Organisation’ which is a more modern form. The Chief Executive Officer explained that the Town Council, when awarding grants to the Rhodes (September 2019) had stated that the grants would transfer to the CIO subject to the approval by the Town Council of the constitution, which will not unreasonably be withheld. The Rhodes were now requesting discharge of this condition.

It was proposed and seconded that approval be given. One member stated that the new principal objects clause, unlike the current objects, made no mention of the building in which the facility is located. A discussion ensued and an amendment, the effect of which would be that Rhodes be requested to reinstate reference to the building in the principal objects clause, was proposed and seconded but fell on a vote.

After a short further discussion it was agreed to RECOMMEND to Council that the proposed constitution of the Charitable Incorporated Organisation (CIO) be approved.

FP18 Minutes Approved: Chairman: Date: Page 5 of 93

FP66. SEATING ARRANGEMENTS DURING TOWN COUNCIL AND COMMITTEE MEETINGS (CLLR WYLLIE) This item was withdrawn by the proposer.

FP67. POLICY ON SALES OF CHINESE LANTERNS AND HELIUM BALLOONS (CLLR WYLLIE) It was NOTED that Chinese Lanterns can cause fires and helium is a non- renewable rare gas which, once released, leaves the atmosphere and is therefore lost forever. It was agreed to RECOMMEND to Council that the sale or use of Chinese lanterns and helium balloons be from land owned by the Council and events organised by the Council be prohibited. If was further greed to RECOMMEND to Council that a letter be written to the Chairman of the Community Centre trusts managed by the Town Council and to the Chairman of Rhodes requesting that a similar prohibition be imposed.

FP68. ITEMS FOR FUTURE AGENDA Use of fireworks

FP69. EXCLUSION OF PRESS AND PUBLIC It was RESOLVED that, under Section 1 of the Public Bodies (Admissions to Meetings) Act 1960, the Press and Public be excluded for the remainder of the meeting and that reporting on the remainder of the meeting likewise be prohibited in view of the confidential nature of the business about to be transacted.

FP70. PAY REVIEWS FOR STAFF NOT ON NJC CONTRACTS – APPENDIX 6 It was RESOLVED to approve the recommendation presented by the Chief Executive Officer in respect of pay reviews for staff not on a nationally negotiated scale.

It was RESOLVED to make an award in respect of the Chief Executive Officer details of which are held in the personnel file of the Chief Executive Officer

There being no further business the meeting closed at 8.15pm.

FP19 Minutes Approved: Chairman: Date: Page 6 of 93

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Page 7 of 93 ACTIONS FROM PREVIOUS MEETINGS APPENDIX 1 No. Committee Date Raised Item Assigned Action Required Action Taken/Response Status To 1200 F&P 19/11/2019 Demand CEO Write to EHDC expressing the full Email to Graham McAndrew Propose Responsive support of BSTC and requesting that (portfolio holder) 20/11/2019 Closure Bus trials are carried out in the Town. Services

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Page 9 of 93 Summary of Financial Position End March 2020

At the end of Q4 this report shows that we are favourable relative to budget, with a net expenditure of 92% versus an expected total of 100%. The favourable position is largely due to overachievement in income as approximately 117% of the budgeted expenditure has been incurred (100% expected) but approximately 98% of the budgeted income received (100% expected).

Status of Capital Projects

The nature of capital projects is such that it is not clear from a single years' accounts whether they have under or over-spent because spend is often spread over several years. The following summarises the spend on major capital projects which have either been undertaken or budgeted in the year:

Budget to End Spend to End Notes March 2020 March 2020 Cemetery Lodge Renovation 181.3K 198.2K Complete, additional expenditure due to unrecoverable VAT Cemetery Toilets Renovation 20K 2.2K Contractor identified, contract yet to be signed Multi-Use Wheeled Sports Track 110K 3K Contractor identified, initial order placed Waterside Stortford 70.5K 38.3K Not complete, possible expenditure in 2020/21

Page 10 of 93 Budget and Spend to Date by Cost Centre End March 2020

Cost Centre Name Type Actual Budget Variance Central Administration Expenditure 431,605 495,887 -64,282 Income -229,440 -153,954 -75,486 Reserve Movements -63,212 -68,731 5,519 Central Administration Total 138,953 273,202 -134,249

Cemetery Expenditure 395,059 303,582 91,476 Income -58,928 -51,100 -7,828 Reserve Movements -52,645 -52,645 Cemetery Total 283,485 252,482 31,003

Tourist Information Centre Expenditure 92,526 87,124 5,403 Income -16,601 -23,350 6,749 Tourist Information Centre Total 75,925 63,774 12,152

Allotments Expenditure 23,545 22,075 1,469 Income -12,792 -13,650 858 Allotments Total 10,753 8,425 2,328

Brazier Trust Expenditure 23,045 19,581 3,464 Income -23,045 -19,581 -3,464 Brazier Trust Total 0 0 0

Events Expenditure 53,212 57,500 -4,288 Income -16,078 -12,000 -4,078 Events Total 37,134 45,500 -8,366

Market Expenditure 42,952 57,566 -14,614 Income -37,900 -57,566 19,666 Reserve Movements 3,000 3,000 Market Total 8,052 0 8,052

Markwell Pavilion Expenditure 21,199 21,851 -652 Income -17,003 -18,000 997 Markwell Pavilion Total 4,196 3,851 345

Market Square Toilets Expenditure 14,811 14,297 514 Income -1,526 -1,500 -26 Market Square Toilets Total 13,286 12,797 488

Parks, Pleasure Grounds & Other Outdoor Expenditure 61,981 111,822 -49,840 Income -8,745 -8,717 -28 Reserve Movements 50,175 50,175 Parks, Pleasure Grounds & Other Outdoor Total 103,411 103,105 307

Rhodes A/C Expenditure 283,860 283,860 0 Income -26,860 -26,860 0 Reserve Movements 50,000 50,000 0 Rhodes A/C Total 307,000 307,000 0

Sworders Field Expenditure 21,080 18,541 2,540 Income -9,847 -5,000 -4,847 Sworders Field Total 11,233 13,541 -2,307

SMCC Car Park Income -1,000 -1,000 0 Reserve Movements 1,000 1,000 0 SMCC Car Park Total 0 0 0

Sub Total 993,429 1,083,677 -90,248

Capital Expenditure/Income Expenditure 31,268 31,268 Income -2,437,500 -2,437,500 -2,406,232 -2,406,232 Reserve Movements 2,406,232 2,406,232 Grand Total 993,429 1,083,677 -90,248 Page 11 of 93 Budget and Spend to Date by Type of Expense End March 2020

Type Roll-Up Type of Expense Actual Budget Variance % Budget Note Expenditure Wages and Costs of Employment Wages 402,754 429,660 -26,906 Employers National Insurance 32,181 38,594 -6,413 Employers Pension 25,738 32,811 -7,074 Casual/Temporary Staff 1,170 1,192 -22 Staff Catering/Hospitality 415 850 -435 Staff Expenses 418 1,200 -782 Staff Training 3,933 5,500 -1,567 Workwear 2,440 3,100 -660 Other Staff Related Costs 4,531 4,100 431 Allocated Staff Costs 0 0 0 Wages and Costs of Employment Total 473,581 517,008 -43,427 92% Premises and Related Expenditure Building Maintenance 41,136 43,300 -2,164 Cleaning Costs 31,092 37,940 -6,848 Cleaning Materials 3,391 3,400 -9 Electricity 15,209 14,750 459 Equipment 33,823 30,000 3,823 Equipment Maintenance 18,303 16,700 1,603 Gas 2,726 2,500 226 Insurance 13,704 16,500 -2,796 Other Premises Expenditure 3,059 3,000 59 Outsourced Grounds Maintenance 11,968 11,000 968 Play Area Maintenance 9,339 5,500 3,839 Rates 43,271 49,957 -6,686 Tree Works 12,790 14,000 -1,210 Water and Sewerage 5,750 9,550 -3,800 Window Cleaning 880 880 0 Premises and Related Expenditure Total 246,439 258,977 -12,538 95% Supplies, Services and Support Services Bank Charges 1,459 800 659 Catering Costs 933 600 333 Christmas Lights 12,488 14,000 -1,512 Civic Expenses 2,164 3,100 -936 Community Projects 46,636 41,800 4,836 Computing Costs 3,562 4,755 -1,193 Cost of Events 25,120 30,500 -5,380 Election Expenses 18,686 22,000 -3,314 External Audit 2,000 2,000 0 General Advertising 3,049 4,900 -1,852 General Grants 35,500 35,500 0 Internal Audit 1,540 1,400 140 Licences 249 320 -71 Mayors Allowance 5,161 5,169 -8 Members Training 100 -100 Other Supplies and Services 74 450 -376 Postage 1,328 1,600 -272 Printing and Stationery 4,918 6,000 -1,082 Professional Fees 3,264 5,000 -1,736 Stock Purchases 3,261 5,000 -1,739 Stortford in Bloom 6,805 6,000 805 1 Subscriptions 4,139 4,180 -41 Telephone and Broadband 4,381 4,300 81 Website 1,824 2,000 -176 Supplies, Services and Support Services Total 188,539 201,474 -12,934 94% Transport and Related Expenditure Fuel and Oil 4,359 5,200 -841 Road Fund Licence 1,465 1,465 0 Vehicle Maintenance Costs 3,965 3,000 965 Transport and Related Expenditure Total 9,789 9,665 124 101% Rhodes Centre Rhodes AC Revenue Grant 255,000 255,000 0 Rhodes Centre Total 255,000 255,000 0 100% Capital and Associated Costs Loan Capital Repayment 62,518 62,518 0 Loan Interest Charges 11,044 11,044 0 Capital Projects 217,966 163,000 54,966 Capital and Associated Costs Total 291,528 236,562 54,966 123% Contingency Contingency 15,000 -15,000 Contingency Total 15,000 -15,000 0% Expenditure Total 1,464,876 1,493,686 -28,810 Page98% 12 of 93 Type Roll-Up Type of Expense Actual Budget Variance % Budget Note

Income Cemetery Income Grave Purchases -15,066 -14,000 -1,066 Interment Fees -29,199 -26,000 -3,199 Memorial Fees -6,400 -5,000 -1,400 Other Cemetery Income -4,054 -2,800 -1,254 Cemetery Income Total -54,719 -47,800 -6,919 114% Events Income Events Income -16,078 -11,500 -4,578 Events Income Total -16,078 -11,500 -4,578 140% Grant Income Revenue Grants Received -68,752 -46,514 -22,238 2 Grant Income Total -68,752 -46,514 -22,238 148% Lettings Income Allotment Lettings -12,792 -13,650 858 Commercial Lettings and Service Charges -93,540 -79,326 -14,214 Hall and Room Lettings -17,003 -18,000 997 Open Space/Sports Lettings -18,592 -13,717 -4,875 Lettings Income Total -141,927 -124,693 -17,234 114% Other Income Interest Received -51,209 -11,500 -39,709 3 Management Charges -70,930 -72,831 1,902 Miscellaneous Income -363 -150 -213 Reimbursed Expenses -20,954 -19,590 -1,364 Appeals & Donations -500 500 Other Income Total -143,455 -104,571 -38,884 137% Trading Income Commission -423 -1,200 777 Sale of Goods -4,682 -11,000 6,318 Pitch Fees -29,728 -45,000 15,272 Trading Income Total -34,833 -57,200 22,367 61% Income Total -459,764 -392,278 -67,486 117%

Reserve Movements Reserve Movements Transfer to Earmarked Reserves 205,018 107,514 97,504 2 Transfer from Earmarked Reserves -113,456 -22,000 -91,456 Transfer from General Reserves -103,245 -103,245 0 Reserve Movements Total -11,683 -17,731 6,048 66% Reserve Movements Total -11,683 -17,731 6,048 66%

Sub Total 993,429 1,083,677 -90,248 92%

Capital Expenditure/Income Professional Fees 31,268 31,268 Sale of Assets -2,437,500 -2,437,500 Capital Expenditure/Income Total -2,406,232 -2,406,232 Transfer to Earmarked Reserves 2,406,232 2,406,232 Grand Total 993,429 1,083,677 -90,248

Notes for Budget and Spend to Date by Type of Expense

1 Stortford in Bloom is over budget due to the purchase of more expensive peat-free compost

2 Revenue Grants Received is the New Homes Bonus and is matched by a Transfer to Earmarked Reserves. The amount budgeted is lower than the actual receipt due to the timing of budget preparation and the estimate available at the time

3 Interest Received is over budget due to the current cash balance following the sale of land at Farnham Road

Page 13 of 93 Cash Statement

Account Name Account Type 31/03/2018 31/03/2019 31/01/2020 29/02/2020 31/03/2020 Notes BSTC Current Account £111.70 £303.40 £766.78 £26.96 £0.00 Call Account 0.70% £564,847.04 £69,423.48 £583,121.24 £465,778.35 £389,219.85 1 Wages Current Account £0.00 £0.00 £0.00 £0.00 £0.00 Lloyds 12 Month Expired Fixed Term Deposit 1% £400,000.00 Lloyds 10 Month Fixed Term Deposit 1.1% £1,500,000.00 £1,500,000.00 £1,500,000.00 Cambridge & Counties 45 Day Notice Account 1.40% £502,738.38 £606,607.77 £1,014,588.18 £1,014,588.18 £1,014,588.18 United Trust Bank Fixed Term Deposit 1.9% £1,000,000.00 £1,000,000.00 £1,000,000.00 Public Sector Deposit Fund Approx. 0.70% £283,795.23 £10,794.50 £10,873.34 £10,879.86 £10,885.75 Saffron Building Society Corporate Maturity Account 0.20% £10,080.56 £10,097.96 £10,118.16 £10,118.16 £10,118.16 BSTC Total £1,361,572.91 £1,497,227.11 £4,119,467.70 £4,001,391.51 £3,924,811.94

Represented by:

Earmarked Reserves Capital Receipt £2,406,232 Cemetery Toilets Renovation £17,766 Cycle Stands/Map £9,817 Election Expenses £34,000 £38,259 £17,572 Investment in the Market £6,011 £9,668 £12,668 Multi-Use Wheeled Sports Track £6,975 £51,975 £106,975 Paddling Pool £10,946 £10,946 £6,121 Pensions Reserve £50,000 £50,000 £50,000 Rhodes Transition £50,000 St Michaels Mead Car Park £4,000 £5,000 £6,000 Strategic Projects Unallocated £311,320 £370,976 £429,228 Sworders Field Grant Match £200,000 £197,285 £197,285 Sworders Field Table Tennis Tables £6,000 £6,000 £6,000 Waterside Stortford Grant Reserve £50,423 £39,413 £32,062 Precept Support 2020/21 £115,188 £115,188 Precept Support 2021/22 £90,248 Spent Reserves Not Shown £317,279 £173,656

Total Earmarked Reserves £996,953 £1,068,365 £3,553,162

Current Year Fund £0 £0 £0 * Creditors less Debtors £87,740 £153,358 £93,776 **

Estimated General Reserve £276,880 £275,504 £277,873 ***

* Current year fund is unspent precept received in advance

** Includes EHC accrued balance of £26,000 for unbilled election expenses

*** Representing approximately two months expenditure

Notes 1 - Further deposit to be identified and made, given current climate transfer to Public Sector Deposit Fund most likely

Page 14 of 93 12/05/2020 Bishop's Stortford Town Council Page 1

11:50 Sales Ledger Aged Account Balances User: MAW

Outstanding Balances by Month as at 30/04/2020

A/C Code Customer Name Balance Apr 2020 Mar 2020 Feb 2020 Prior Months On A/c Pymnts

A1298 AGE CONCERN BISHOPS 3,885.50 0.00 3,885.50 0.00 0.00 0.00

B002 BROWN BREAD -32.60 -32.60 0.00 0.00 0.00 0.00

B005 BICYCLE CAFE 528.04 353.64 0.00 174.40 0.00 0.00

B013 CLLR T BECKETT 18.96 0.00 0.00 18.96 0.00 0.00

B111 FLYER GROUP MEDIA LT 274.00 274.00 0.00 0.00 0.00 0.00

B207 TOWN BAND 89.88 0.00 44.94 44.94 0.00 0.00

C003 CAROLINES CARDS -74.00 -14.80 -59.20 0.00 0.00 0.00

C006 THE CHEESE AND PIE M -0.20 0.00 0.00 0.00 0.00 -0.20

C107 CLAIRVOYANCE CIRCLE -2.10 0.00 0.00 0.00 0.00 -2.10

C301 CEM OTHER -125.00 0.00 0.00 0.00 0.00 -125.00

D110 DANIEL, STEPHEN 6,520.00 0.00 6,520.00 0.00 0.00 0.00

G005 GIFT FAIRY -31.20 0.00 0.00 0.00 0.00 -31.20

G007 GRATTAN, JACQUELINE 400.00 200.00 200.00 0.00 0.00 0.00

H1103 HIGGINS & CO -28.86 0.00 0.00 0.00 0.00 -28.86

I902 ISABEL HOSPICE -105.48 0.00 11.24 0.00 0.00 -116.72

J003 JURY, LISA 278.00 278.00 0.00 0.00 0.00 0.00

K001 KESSLER, JOHN -42.80 -14.80 0.00 0.00 -28.00 0.00

L106 LOUIS, ELEANOR 960.00 480.00 480.00 0.00 0.00 0.00

M005 MM CATERING -20.80 -20.80 0.00 0.00 0.00 0.00

N002 NATIONAL DIABETES PR 82.80 0.00 82.80 0.00 0.00 0.00

N103 NOCKOLDS SOLICITORS 2,781.40 0.00 2,781.40 0.00 0.00 0.00

P1602 PELLYS 504.00 504.00 0.00 0.00 0.00 0.00

R003 ROSEY LEA LTD 1,551.43 0.00 1,551.43 0.00 0.00 0.00

R1801 DANIEL ROBINSON 6,335.00 6,335.00 0.00 0.00 0.00 0.00

S101 SPRINGTIME NURSERIES -488.80 -80.00 -320.00 0.00 0.00 -88.80

T001 TYE GREEN NURSERY -42.80 -14.80 0.00 0.00 -28.00 0.00

T002 TE-ASHI-DO KARATE ST 41.73 0.00 41.73 0.00 0.00 0.00

U009 U3A KEEP MOVING 26.95 0.00 26.97 0.00 0.00 -0.02

U700 U3A COMPUTER CLUB 14.98 0.00 0.00 14.98 0.00 0.00

W102 WIGGLY WILLOW 46.00 0.00 18.40 27.60 0.00 0.00

Y101 YOGA- WILSON 62.61 0.00 62.61 0.00 0.00 0.00

Y102 YOGALATES 13.15 0.00 0.00 0.00 13.15 0.00

Total Sales Ledger No 1 23,419.79 8,246.84 15,327.82 280.88 -42.85 -392.90

TOTAL SALES LEDGER BALANCES 23,419.79 8,246.84 15,327.82 280.88 -42.85 -392.90

 Statements have been sent to customers with outstanding balances prior to Apr 2019 where appropriate. Notes for specific customers are below.  Age Concern Bishop’s Stortford have not provided figures to accurately charge the additional rent for December 2019 to March 2020 so an estimated invoice, based on the same period in 2018/19, has been raised. Copies have been sent by email and post but no response, or payment, has been received.  Bicycle Café trades at Sworders Field and have an outstanding balance for March fees that they have been reminded of. The invoice for May pitch fees has been raised but a credit note will also be raised for the period in May when they are unable to trade or the end of the month is reached, whichever is sooner.  Daniel, Stephen trades at the Paddling Pool and the outstanding balance is for the 2020 instalment of the three year licence agreement. A credit note is due to be raised for the period that the Paddling Pool is closed but cannot yet be created until it is clear when the area will be reopen.  Grattan, Jacqueline/Louis, Eleanor are tenants at The Old Monastery. Due to the pandemic rent invoices will still be raised but they will not be pursued for outstanding balances until June. Note that deposits of three months’ rent are held for both tenants.  Rosey Lea’s outstanding balance is for the use of the terrace area on top of Market Square Toilets during 2020. They are currently closed but the fee is for the entire year and will be demanded upon their reopening.

Page 15 of 93 Mayor's Charity Fund - Mayoral Year 2019/20

Income Carnival Donations 100.00 Cash Donation 55.00 Fashion Show 1,758.89 Civic Dinner 825.00 Mayor Donation 430.00

Total 3,168.89

Expenditure Isabel Hospice Donation 3,168.89

Total 3,168.89

Note that the total is only the funds held in the Mayor's Appeal bank account and the total does not include any donations made directly to charity.

Page 16 of 93 12/02/2020 Bishop's Stortford Town Council Page 1324

16:21 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

05/01/2020 INV-0120-1213 ASPEN ELECTRICAL SER A112 235.00 0.00 235.00 4175 405 235.00 Electrical Maintenance 11/01/2020 2050 BROADMEAD LEISURE B250 75.00 15.00 90.00 4230 305 37.50 Play Equipment Inspection 4230 308 37.50 Play Equipment Inspection 11/01/2020 2052 BROADMEAD LEISURE B250 580.00 116.00 696.00 4230 308 580.00 Play Equipment Repairs 18/12/2019 BIS/181696 CITY ELECTRICAL FACT C116 -368.65 -73.73 -442.38 4185 600 -368.65 Credit Electrical Cable 01/01/2020 0010946 CM CONNECTION C117 63.65 12.73 76.38 4600 508 63.65 Christmas Fayre Advertisement 01/01/2020 H17FDF30F6 EON E108 117.23 5.86 123.09 4122 306 117.23 War Memorial Electricity 31/01/2020 INV0090722 EHDC E505 5,449.00 1,089.80 6,538.80 4650 101 5,449.00 CCTV 01/10 - 31/12/19 16/01/2020 16012020 GMC CLEANING G103 220.00 0.00 220.00 4160 101 220.00 Window Cleaning 10/01/2020 19/20-042 GRENVILLE CONSTRUCTI G107 23,109.78 236.22 23,346.00 4940 600 23,109.78 Cemetery Lodge Refurbishment 09/01/2020 50288084 HOMEBASE H842 7.92 1.58 9.50 4175 600 7.92 Screws 09/01/2020 1148640099 KONICA MINOLTA K103 338.91 67.78 406.69 4400 101 304.23 Photocopier Rental 4400 405 34.68 Photocopier Rental 10/01/2020 QBD26683866 TOOLSTATION LTD T117 44.99 9.00 53.99 4185 101 44.99 Auto Hand Wash 06/01/2020 597809 VIKING DIRECT V104 134.91 11.80 146.71 4400 101 58.99 Stationery 4750 101 75.92 Tea, Coffee, Milk Jiggers 09/01/2020 619646 VIKING DIRECT V104 170.39 1.38 171.77 4400 405 3.99 Stationery 4455 405 105.40 Stamps 4700 405 61.00 TIC Goods for Resale

TOTAL INVOICES 30,178.13 1,493.42 31,671.55 30,178.13

VAT ANALYSISCODE E @ 0.00% 22,092.16 0.00 22,092.16 VAT ANALYSISCODE F @ 5.00% 117.23 5.86 123.09 VAT ANALYSISCODE OTS @ 0.00% 455.00 0.00 455.00 VAT ANALYSISCODE S @ 20.00% 7,437.82 1,487.56 8,925.38

Page 17 of 93 12/02/2020 Bishop's Stortford Town Council Page 1325

16:21 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

VAT ANALYSISCODE Z @ 0.00% 75.92 0.00 75.92

TOTALS 30,178.13 1,493.42 31,671.55

Page 18 of 93 19/02/2020 Bishop's Stortford Town Council Page 1326

14:35 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

06/01/2020 SINV-0668786 AVS FENCING SUPPLIES A116 125.27 25.05 150.32 4299 601 125.27 Mesh Panels, Wire, Cleats, Bol 14/01/2020 SINV-0671881 AVS FENCING SUPPLIES A116 1,857.29 371.47 2,228.76 4200 305 838.71 Mesh Panels, Fence Posts, Fenc 4299 601 1,018.58 Mesh Panels, Angle Irons, Bolt 21/01/2020 SINV-0675817 AVS FENCING SUPPLIES A116 80.85 16.17 97.02 4200 305 80.85 Mesh Panel, Fence Posts, Postc 23/01/2020 SINV-0677080 AVS FENCING SUPPLIES A116 14.40 2.88 17.28 4299 601 14.40 Nuts 29/01/2020 I002584 ABSOLUTE VEHICLE SER A117 50.60 10.12 60.72 4300 600 50.60 EO08 USZ Fuel Filter Element 18/01/2020 2056 BROADMEAD LEISURE B250 990.00 198.00 1,188.00 4230 305 735.00 Play Equipment Repairs 4230 308 255.00 Play Equipment Repairs 31/01/2020 SI-20413 COURTLANDS C113 600.00 120.00 720.00 4200 305 105.00 Skip 4200 308 105.00 Skip 4200 600 90.00 Skip 4299 601 300.00 Skip 30/01/2020 BSTC-DS CVS FOR BROXBOURNE C114 10.00 0.00 10.00 4030 101 10.00 Digital Skills Training 24/01/2020 BIS/182962 CITY ELECTRICAL FACT C116 163.80 32.76 196.56 4185 306 163.80 Electrical Cable 24/01/2020 BIS/182967 CITY ELECTRICAL FACT C116 307.13 61.42 368.55 4185 306 307.13 Fibre Optic Cable 31/01/2020 14655 CEILITE C119 3,323.00 664.60 3,987.60 4185 405 3,323.00 Heat Pump 20/01/2020 92458 CZ DESIGN & PRINT C314 34.75 6.95 41.70 4400 101 34.75 Business Cards 26/01/2020 82962 DRAINAGE & HYGIENE S D105 85.00 17.00 102.00 4170 505 85.00 Drain Unblocking 07/01/2020 B66562 ERNEST DOE E104 16.66 3.33 19.99 4300 600 16.66 Tyre Sealant 11/01/2020 B66751 ERNEST DOE E104 130.17 26.03 156.20 4175 507 106.00 Cable Ties 4175 600 24.17 Chain, Files 15/01/2020 B66908 ERNEST DOE E104 2,531.91 506.39 3,038.30 4175 600 2,531.91 Chipper Maintenance 20/01/2020 B67051 ERNEST DOE E104 300.50 60.10 360.60 4175 600 300.50 Digger Maintenance 31/01/2020 B67464 ERNEST DOE E104 28.32 5.66 33.98 4185 600 28.32 Flexy Spouts 31/01/2020 01235 ELAN CLEANING SERVIC E552 1,681.00 0.00 1,681.00 4150 101 700.00 Cleaning 4150 201 710.00 Cleaning 4150 405 210.00 Cleaning 4150 505 61.00 Hygiene Bins

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14:35 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

31/12/2019 2104 FYFE WILSON AND CO F104 -291.00 -58.20 -349.20 4185 306 -291.00 Credit Paddling Pool Pump Sens 20/01/2020 FRAN7737 FLYER F3987 1,600.00 320.00 1,920.00 4425 507 1,600.00 Market Advertisements 31/01/2020 49643 HARLOW OCCUPATIONAL H102 295.00 0.00 295.00 4089 101 295.00 Medical Assessment 21/01/2020 148 HATFIELD TOWN COUNCI H129 140.00 28.00 168.00 4030 101 140.00 Management Training 31/01/2020 H012004829 HCC H801 24.48 4.90 29.38 580 0 24.48 BPCC Fire Blanket 31/01/2020 H012004830 HCC H801 54.75 10.95 65.70 4400 101 32.98 Stationery 4185 201 21.77 Teapot, Teaspoons 31/01/2020 H012005564 HCC H801 10.44 2.09 12.53 4400 405 10.44 Stationery 21/01/2020 50288204 HOMEBASE H842 14.95 2.98 17.93 4185 600 6.65 Door Handle 4200 600 8.30 Fence Post 21/01/2020 50288205 HOMEBASE H842 24.16 4.84 29.00 4170 600 24.16 Filler, Finishing Skim 29/01/2020 50288227 HOMEBASE H842 11.66 2.34 14.00 4175 600 11.66 Screws, Tape 29/01/2020 50288228 HOMEBASE H842 159.97 32.00 191.97 4170 101 159.97 Laminate, Underlay, Edging 29/01/2020 50288229 HOMEBASE H842 15.73 3.14 18.87 4170 101 15.73 Laminate 29/01/2020 50288230 HOMEBASE H842 26.84 5.36 32.20 4185 600 26.84 Drill Bits 29/01/2020 50288231 HOMEBASE H842 14.24 2.86 17.10 4299 601 14.24 Fence Posts 29/01/2020 50288232 HOMEBASE H842 33.13 6.62 39.75 4175 600 14.17 Cutting Discs 4185 600 18.96 Pincers, Pliers 09/12/2019 G74283-08 LEGAL AND GENERAL L115 242.00 0.00 242.00 4130 101 242.00 Ill Health Liability Insurance 28/01/2020 15092 OBSERVE SOLUTIONS LT O102 655.00 131.00 786.00 4170 505 655.00 Drain Unblocking 03/12/2019 543367 PRONTAPRINT BS P120 225.00 45.00 270.00 4600 508 225.00 Christmas Fayre Posters 28/01/2020 28012020 SLOWCOACH PUBLISHING S114 34.97 0.00 34.97 4700 405 34.97 TIC Goods for Resale 16/01/2020 SP20001068 ST JOHN AMBULANCE S119 602.30 120.46 722.76 4600 508 602.30 Christmas Fayre First Aiders 06/11/2019 OP/0068969 SOCIETY OF LONDON TH S120 47.00 0.00 47.00 570 0 47.00 Reimburse Ticket Sales Less Co 17/01/2020 4172 SFB CONSULTING LTD S133 285.00 57.00 342.00 4585 101 285.00 HR Consultancy 27/01/2020 1085160265 STANNAH S1912 51.72 10.34 62.06 4175 101 51.72 Stair Lift Maintenance 02/01/2020 1039689744 SCREWFIX S1956 89.89 17.98 107.87 4185 600 89.89 Screwdriver Bits, Rope 06/01/2020 1040434266 SCREWFIX S1956 72.49 14.48 86.97 4185 600 61.66 Ratchet, Pliers 4299 601 10.83 Fence Clips Page 20 of 93 19/02/2020 Bishop's Stortford Town Council Page 1328

14:35 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

08/01/2020 1041276664 SCREWFIX S1956 62.48 12.49 74.97 4185 600 20.83 Pliers 4299 601 41.65 Fence Clips 16/01/2020 1043825800 SCREWFIX S1956 9.98 2.00 11.98 4185 600 9.98 Side Cutters 23/01/2020 1045732613 SCREWFIX S1956 41.66 8.33 49.99 4185 600 41.66 Rope 23/01/2020 1045732621 SCREWFIX S1956 6.65 1.33 7.98 4185 600 6.65 Plungers 28/01/2020 1047267861 SCREWFIX S1956 49.98 10.00 59.98 4155 505 49.98 Cleaning Materials 30/01/2020 1048036332 SCREWFIX S1956 114.25 13.46 127.71 4070 600 46.97 Safety Wellingtons, Safety Boo 4185 600 67.28 Desktop Socket, Fall Arrest Ki 30/01/2020 1048036340 SCREWFIX S1956 49.15 9.83 58.98 4185 600 49.15 Drill Bit, Accessory Kit 28/01/2020 2246/2801200308 TIMPSON SHOECARE LTD T001 35.00 7.00 42.00 4175 600 35.00 Keys 15/01/2020 3358AOB137 TRAVIS PERKINS T108 90.45 18.09 108.54 4200 305 90.45 Postcrete 20/01/2020 3358AOB423 TRAVIS PERKINS T108 36.18 7.24 43.42 4200 305 36.18 Postcrete 21/01/2020 3358AOB479 TRAVIS PERKINS T108 25.12 5.03 30.15 4170 405 25.12 Plasterboard, Screws 27/01/2020 3358AOB991 TRAVIS PERKINS T108 52.02 10.41 62.43 4170 600 52.02 Cement, Lime 30/01/2020 3358AOC295 TRAVIS PERKINS T108 29.49 5.90 35.39 4170 306 29.49 Postcrete, Pipe Clips 31/01/2020 3358AOC391 TRAVIS PERKINS T108 14.99 2.99 17.98 4170 306 14.99 Gutter, Glue 31/01/2020 3358AOC407 TRAVIS PERKINS T108 19.39 3.88 23.27 4170 306 12.06 Postcrete 4185 600 7.33 Trowel 31/01/2020 3358AOC426 TRAVIS PERKINS T108 45.66 9.13 54.79 4170 600 45.66 Sand 28/01/2020 H620 TAPLIN, PHOEBE T113 45.00 0.00 45.00 4700 405 45.00 TIC Goods for Resale 13/01/2020 630947 VIKING DIRECT V104 23.57 4.71 28.28 4400 101 18.58 Stationery 580 0 4.99 Minibus Eye Washes 13/01/2020 633177 VIKING DIRECT V104 9.54 1.91 11.45 4150 101 9.54 Cleaning Materials 27/01/2020 028 WARD, SIMON W112 250.00 0.00 250.00 4185 101 250.00 Emergency Light, PIR Sensor 27/01/2020 029 WARD, SIMON W112 280.00 0.00 280.00 4185 101 280.00 Emergency Lights 27/01/2020 030 WARD, SIMON W112 150.00 0.00 150.00 4185 405 150.00 Emergency Light 27/01/2020 031 WARD, SIMON W112 180.00 0.00 180.00 4185 201 180.00 Emergency Lights

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14:35 PURCHASE DAYBOOK User: MAW

Town Council for Month No 10 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

TOTAL INVOICES 18,390.93 3,025.80 21,416.73 18,390.93

VAT ANALYSISCODE E @ 0.00% 537.00 0.00 537.00 VAT ANALYSISCODE OTS @ 0.00% 2,677.97 0.00 2,677.97 VAT ANALYSISCODE S @ 20.00% 15,128.99 3,025.80 18,154.79 VAT ANALYSISCODE Z @ 0.00% 46.97 0.00 46.97

TOTALS 18,390.93 3,025.80 21,416.73

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11:40 PURCHASE DAYBOOK User: MAW

Town Council for Month No 11 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

13/02/2020 INV-0220-1245 ASPEN ELECTRICAL SER A112 394.00 0.00 394.00 4175 405 394.00 Electrical Maintenance 14/02/2020 179707701 AMAZON BUSINESS A114 17.84 3.56 21.40 4400 101 17.84 Stationery 07/02/2020 RD-01-2020 BS & DISTRICT FOOTPA B103 40.00 0.00 40.00 4700 405 40.00 TIC Goods for Resale 01/02/2020 BKI20001 BS BEE KEEPERS B118 150.00 0.00 150.00 4700 405 150.00 TIC Goods for Resale 19/02/2020 1443 BOURNES PROJECTS LTD B129 3,258.40 651.68 3,910.08 4170 405 3,258.40 TIC Refurbishment 07/02/2020 2062 BROADMEAD LEISURE B250 425.00 85.00 510.00 4230 305 425.00 Play Equipment Repairs 10/02/2020 2068 BROADMEAD LEISURE B250 75.00 15.00 90.00 4230 305 37.50 Play Equipment Inspection 4230 308 37.50 Play Equipment Inspection 07/02/2020 07022020 CLARK DEVELOPERS LTD C123 5,736.00 1,147.20 6,883.20 4170 600 5,736.00 Wall Maintenance 14/02/2020 14022020 CLARK DEVELOPERS LTD C123 664.00 132.80 796.80 4170 600 664.00 Chapel Plastering 07/02/2020 11619 FOREFRONT SIGNS F731 183.00 36.60 219.60 4940 101 183.00 Cycle Parking Signs/Stickers 04/02/2020 19/20-047 GRENVILLE CONSTRUCTI G107 55,452.84 236.22 55,689.06 4940 600 55,452.84 Cemetery Lodge Refurbishment 11/02/2020 6075 HERTFORD TOWN COUNCI H130 222.46 44.49 266.95 4030 101 222.46 Difficult Messages Training 04/02/2020 50288269 HOMEBASE H842 28.00 5.60 33.60 4200 305 28.00 Postcrete 19/02/2020 50288368 HOMEBASE H842 22.08 4.42 26.50 4170 101 22.08 Paint, White Spirit 19/02/2020 50288369 HOMEBASE H842 43.13 8.62 51.75 4170 101 31.88 Paint, Roller 4185 600 11.25 Extension Pole 19/02/2020 50288370 HOMEBASE H842 707.24 141.44 848.68 4170 600 707.24 Laminate, Underlay, Edging 19/02/2020 50288371 HOMEBASE H842 17.08 3.42 20.50 4175 600 14.17 Cutting Discs 4299 601 2.91 Screws 19/02/2020 50288372 HOMEBASE H842 12.92 2.58 15.50 4170 405 12.92 Filler 19/02/2020 50288373 HOMEBASE H842 147.14 29.44 176.58 4170 600 147.14 Laminate, Underlay 19/02/2020 1149484583 KONICA MINOLTA K103 234.51 46.90 281.41 4400 101 205.95 Photocopier Meter Charges 4400 405 28.56 Photocopier Meter Charges 10/02/2020 130955 SLCC S105 60.00 12.00 72.00 4030 101 60.00 Reducing Energy Use Training 03/02/2020 128692 THOMPSON MEDIA PARTN T103 97.50 19.50 117.00 4425 405 97.50 Visitor Guide Advertisement 05/02/2020 QBD28454835 TOOLSTATION LTD T117 5.76 1.15 6.91 4299 601 5.76 Steel Band 06/02/2020 QBD28487672 TOOLSTATION LTD T117 9.53 1.90 11.43 4170 405 9.53 Sanding Mesh, Hand Sander

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11:40 PURCHASE DAYBOOK User: MAW

Town Council for Month No 11 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

07/02/2020 QBD28599634 TOOLSTATION LTD T117 44.97 8.99 53.96 4185 600 44.97 Floor Protector 03/02/2020 720395 VIKING DIRECT V104 132.97 26.59 159.56 4185 101 125.99 Vacuum Cleaner 4400 101 6.98 Stationery 07/02/2020 743568 VIKING DIRECT V104 41.48 3.10 44.58 4400 101 15.49 Stationery 4750 600 25.99 Coffee 17/02/2020 780722 VIKING DIRECT V104 36.32 7.26 43.58 4150 101 2.79 Cleaning Materials 4185 101 8.97 Letter Trays 4400 101 24.56 Stationery

TOTAL INVOICES 68,259.17 2,675.46 70,934.63 68,259.17

VAT ANALYSISCODE E @ 0.00% 54,271.72 0.00 54,271.72 VAT ANALYSISCODE OTS @ 0.00% 584.00 0.00 584.00 VAT ANALYSISCODE S @ 20.00% 13,377.46 2,675.46 16,052.92 VAT ANALYSISCODE Z @ 0.00% 25.99 0.00 25.99

TOTALS 68,259.17 2,675.46 70,934.63

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15:53 PURCHASE DAYBOOK User: MAW

Town Council for Month No 11 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

27/02/2020 INV-0220-1258 ASPEN ELECTRICAL SER A112 174.00 0.00 174.00 4185 101 174.00 LED Lighting 28/02/2020 1448 BOURNES PROJECTS LTD B129 3,258.40 651.68 3,910.08 4170 405 3,258.40 TIC Refurbishment 29/02/2020 SI-20484 COURTLANDS C113 483.33 96.67 580.00 4200 305 105.00 Skip 4200 308 105.00 Skip 4200 600 273.33 Skips 13/02/2020 BIS/183915 CITY ELECTRICAL FACT C116 10.97 2.19 13.16 4185 600 10.97 Drill Bit 28/02/2020 23682 DARLINGTON AGGREG D406 91.25 18.25 109.50 4200 600 91.25 Shingle 04/02/2020 B67611 ERNEST DOE E104 286.18 57.24 343.42 4175 600 286.18 Pins 29/02/2020 01240 ELAN CLEANING SERVIC E552 1,679.00 0.00 1,679.00 4150 101 700.00 Cleaning 4150 201 710.00 Cleaning 4150 405 210.00 Cleaning 4150 505 59.00 Hygiene Bins 26/02/2020 26022020 THE HUNDRED PARISHES H124 106.25 0.00 106.25 4700 405 106.25 TIC Goods for Resale 26/02/2020 1802986171 HCC H801 17,000.00 0.00 17,000.00 4650 101 17,000.00 Youth Worker Contribution 29/02/2020 H022004291 HCC H801 96.14 19.23 115.37 4400 101 96.14 Stationery 29/02/2020 H022004292 HCC H801 2.98 0.60 3.58 580 0 2.98 SMCC Accident Book 29/02/2020 H022004293 HCC H801 13.27 2.65 15.92 580 0 1.35 BPCC Box File 580 0 11.92 Minibus Accident Books 29/02/2020 H022004294 HCC H801 75.46 15.09 90.55 4400 101 75.46 Stationery 29/02/2020 H022004295 HCC H801 17.86 3.57 21.43 580 0 17.86 HCC Radio Controlled Clock 29/02/2020 H022005040 HCC H801 124.31 19.64 143.95 4155 600 85.72 Cleaning Materials 4185 600 12.49 Mop, Bucket 4750 600 26.10 Tea 29/02/2020 H022005050 HCC H801 45.96 9.19 55.15 4150 405 6.00 Cleaning Materials 4175 405 2.54 Super Glue 4400 405 37.42 Stationery 23/02/2020 I132518 ILIFFE MEDIA LTD I101 30.00 6.00 36.00 4425 507 30.00 Market Advertisement 10/02/2020 3980 SAFFRON WALDEN AGRIC S101 475.00 95.00 570.00 4030 600 475.00 Vermin Control Training

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15:53 PURCHASE DAYBOOK User: MAW

Town Council for Month No 11 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

05/02/2020 1049845900 SCREWFIX S1956 31.48 6.30 37.78 4070 600 4.99 Knee Pads 4185 306 26.49 Access Chamber Base 07/02/2020 1050508629 SCREWFIX S1956 41.65 8.33 49.98 4070 600 41.65 Masks 07/02/2020 1050508637 SCREWFIX S1956 41.65 8.33 49.98 4070 600 41.65 Masks 20/02/2020 1054207690 SCREWFIX S1956 18.32 3.66 21.98 4175 600 18.32 Planer Blades 25/02/2020 1055735364 SCREWFIX S1956 41.66 8.33 49.99 4185 600 41.66 Mitre Saw Stand 25/02/2020 1055735372 SCREWFIX S1956 183.31 36.66 219.97 4185 600 183.31 Mitre Saw, Blades 19/02/2020 2246/1902200227 TIMPSON SHOECARE LTD T001 12.91 2.59 15.50 4175 201 7.08 Key 580 0 5.83 HCC Key 06/02/2020 3358AOC842 TRAVIS PERKINS T108 11.00 2.20 13.20 4170 600 11.00 Lime 06/02/2020 3358AOC878 TRAVIS PERKINS T108 14.43 2.89 17.32 4170 600 14.43 Lime 07/02/2020 3358AOC997 TRAVIS PERKINS T108 57.76 11.56 69.32 4185 600 57.76 Dust Sheet, Chisels 12/02/2020 QBD28949005 TOOLSTATION LTD T117 26.39 5.27 31.66 4175 600 26.39 Batteries, Sanding Sheets 19/02/2020 791305 VIKING DIRECT V104 28.73 5.75 34.48 4185 101 8.77 Letter Tray 4400 101 19.96 Stationery 19/02/2020 793355 VIKING DIRECT V104 3.49 0.00 3.49 4750 101 3.49 Tea

TOTAL INVOICES 24,483.14 1,098.87 25,582.01 24,483.14

VAT ANALYSISCODE OTS @ 0.00% 18,959.25 0.00 18,959.25 VAT ANALYSISCODE S @ 20.00% 5,494.30 1,098.87 6,593.17 VAT ANALYSISCODE Z @ 0.00% 29.59 0.00 29.59

TOTALS 24,483.14 1,098.87 25,582.01

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23:40 PURCHASE DAYBOOK User: MAW

Town Council for Month No 12 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

02/03/2020 INV-0320-1263 ASPEN ELECTRICAL SER A112 70.00 0.00 70.00 4185 101 70.00 Extractor Fan 10/03/2020 I002814 ABSOLUTE VEHICLE SER A117 49.95 0.00 49.95 4300 600 49.95 EO08 USZ MOT 12/03/2020 I002823 ABSOLUTE VEHICLE SER A117 257.18 41.45 298.63 4300 600 257.18 EK11 HAA MOT/Repairs 11/03/2020 1450 BOURNES PROJECTS LTD B129 2,009.20 401.84 2,411.04 4170 405 2,009.20 TIC Refurbishment 20/02/2020 20022020 BIRBECK, KATE B130 76.50 0.00 76.50 4700 405 76.50 TIC Goods for Resale 08/03/2020 2076 BROADMEAD LEISURE B250 75.00 15.00 90.00 4230 305 37.50 Play Equipment Inspection 4230 308 37.50 Play Equipment Inspection 08/03/2020 2080 BROADMEAD LEISURE B250 1,650.00 330.00 1,980.00 4230 305 950.00 Play Equipment Repairs 4230 308 700.00 Play Equipment Repairs 03/03/2020 19/20-049 GRENVILLE CONSTRUCTI G107 19,384.69 236.22 19,620.91 4940 600 19,384.69 Cemetery Lodge Refurbishment 06/03/2020 49803 HARLOW OCCUPATIONAL H102 295.00 0.00 295.00 4089 101 295.00 Medical Assessment 05/03/2020 50288478 HOMEBASE H842 86.45 17.30 103.75 4170 600 73.95 Thresholds, Draft Excluders, G 4185 600 12.50 Cutters 05/03/2020 50288480 HOMEBASE H842 44.58 8.92 53.50 4170 600 32.08 Draft Excluder, Quadrant 4175 600 12.50 Sandpaper, Sanding Disc 05/03/2020 50288481 HOMEBASE H842 16.05 3.20 19.25 4155 600 9.17 Cleaning Materials 4185 600 6.88 Stripper Knives, Shavehook 05/03/2020 50288482 HOMEBASE H842 5.42 1.08 6.50 4175 201 5.42 Cistern Fixing 05/03/2020 50288483 HOMEBASE H842 54.37 10.88 65.25 4170 101 54.37 Paint, Filler, Sugar Soap 05/03/2020 50288484 HOMEBASE H842 63.55 12.70 76.25 4170 600 63.55 Thresholds, Wax 05/03/2020 50288485 HOMEBASE H842 56.66 11.34 68.00 4170 101 56.66 Styrene Sheets 05/03/2020 50288486 HOMEBASE H842 33.34 6.66 40.00 4170 600 13.34 Paint 4185 600 20.00 Storage Boxes 09/03/2020 866268 VIKING DIRECT V104 119.46 22.10 141.56 4185 101 109.00 Shredder 4400 101 1.49 Stationery 4750 101 8.97 Tea 09/03/2020 869004 VIKING DIRECT V104 1.49 0.30 1.79 4150 101 1.49 Cleaning Materials 12/03/2020 885301 VIKING DIRECT V104 44.34 8.87 53.21 4175 101 29.99 Water Filter

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23:40 PURCHASE DAYBOOK User: MAW

Town Council for Month No 12 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

4185 101 9.56 Letter Trays 4400 101 4.79 Stationery 12/03/2020 886372 VIKING DIRECT V104 31.67 0.60 32.27 4175 101 2.99 Batteries 4750 101 2.69 Tea 4750 600 25.99 Coffee

TOTAL INVOICES 24,424.90 1,128.46 25,553.36 24,424.90

VAT ANALYSISCODE E @ 0.00% 18,498.57 0.00 18,498.57 VAT ANALYSISCODE OTS @ 0.00% 246.40 0.00 246.40 VAT ANALYSISCODE S @ 20.00% 5,642.28 1,128.46 6,770.74 VAT ANALYSISCODE Z @ 0.00% 37.65 0.00 37.65

TOTALS 24,424.90 1,128.46 25,553.36

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21:22 PURCHASE DAYBOOK User: MAW

Town Council for Month No 12 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

16/03/2020 INV-0320-1273 ASPEN ELECTRICAL SER A112 40.00 0.00 40.00 4175 101 40.00 Lighting Maintenance 13/03/2020 119044921 AMAZON BUSINESS A114 7.19 1.44 8.63 580 0 7.19 Minibus Sealant 11/03/2020 912370195 AMAZON BUSINESS A114 6.64 1.34 7.98 4400 600 6.64 Stationery 25/03/2020 19/20-054 GRENVILLE CONSTRUCTI G107 15,325.96 236.22 15,562.18 4940 600 15,325.96 Cemetery Lodge Refurbishment 13/03/2020 4317 SFB CONSULTING LTD S133 332.50 66.50 399.00 4585 101 332.50 HR Consultancy 15/02/2020 42944239 ZURICH Z2601 13,831.52 0.00 13,831.52 4130 101 13,831.52 Insurance 2020/21

TOTAL INVOICES 29,543.81 305.50 29,849.31 29,543.81

VAT ANALYSISCODE E @ 0.00% 27,976.36 0.00 27,976.36 VAT ANALYSISCODE OTS @ 0.00% 40.00 0.00 40.00 VAT ANALYSISCODE S @ 20.00% 1,527.45 305.50 1,832.95

TOTALS 29,543.81 305.50 29,849.31

Page 29 of 93 01/05/2020 Bishop's Stortford Town Council Page 1337

13:28 PURCHASE DAYBOOK User: MAW

Town Council for Month No 12 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

28/03/2020 22901 A10 TIMBER COMPANY A113 523.80 104.76 628.56 4185 600 523.80 Timber 13/03/2020 121845571 AMAZON BUSINESS A114 10.99 0.00 10.99 4400 101 10.99 Stationery 12/02/2020 SINV-0689119 AVS FENCING SUPPLIES A116 67.12 13.42 80.54 4299 601 67.12 Fence Post, Postcrete 25/03/2020 BP171926 CENTRAL TYRE C105 150.85 30.17 181.02 4300 600 150.85 EN53 VOD Tyres 31/03/2020 SI-20555 COURTLANDS C113 483.33 96.67 580.00 4200 305 105.00 Skip 4200 308 105.00 Skip 4200 600 273.33 Skip 09/03/2020 BIS/185027 CITY ELECTRICAL FACT C116 28.08 5.62 33.70 4070 507 12.87 Gloves 4175 101 15.21 Halogen Bulbs 17/03/2020 B69364 ERNEST DOE E104 149.38 29.87 179.25 4175 600 149.38 Strimmer Head, Chain Bar, Scre 30/03/2020 B69868 ERNEST DOE E104 178.44 35.68 214.12 4175 600 178.44 Seat Cushio, Damper Kit, Pins 31/03/2020 B69960 ERNEST DOE E104 73.00 14.60 87.60 4175 600 73.00 Brushcutter Maintenance 27/03/2020 INV0097482 EHDC E505 166.16 0.00 166.16 4150 507 166.16 Waste Disposal 31/03/2020 01241 ELAN CLEANING SERVIC E552 1,681.00 0.00 1,681.00 4150 101 700.00 Cleaning 4150 201 710.00 Cleaning 4150 405 210.00 Cleaning 4150 505 61.00 Hygiene Bins 01/03/2020 19324PC GALA LIGHTS G111 11,460.00 2,292.00 13,752.00 4640 508 11,460.00 Christmas Lights 06/03/2020 49796 HARLOW OCCUPATIONAL H102 63.75 12.75 76.50 4089 101 63.75 Medical Assessment 31/03/2020 H032004476 HCC H801 4.76 0.95 5.71 4185 405 4.76 Sign 31/03/2020 H032004477 HCC H801 36.79 7.36 44.15 4150 101 36.79 Cleaning Materials 31/03/2020 H032004478 HCC H801 136.32 27.26 163.58 580 0 136.32 SMCC Chairs 31/03/2020 H032004479 HCC H801 12.99 2.60 15.59 4400 101 12.99 Stationery 31/03/2020 H032004480 HCC H801 -1.53 -0.31 -1.84 4400 101 -1.53 Stationery 31/03/2020 H032005273 HCC H801 275.02 55.01 330.03 4155 505 13.20 Cleaning Materials 4155 600 222.98 Cleaning Materials 4070 600 6.63 Masks 4185 600 32.21 Clock, Bin, Mouse Pad

Page 30 of 93 01/05/2020 Bishop's Stortford Town Council Page 1338

13:28 PURCHASE DAYBOOK User: MAW

Town Council for Month No 12 Order by Supplier A/c

Nominal Ledger Analysis Invoice Date Invoice Number Ref No Supplier A/c Name Supplier A/c Code Net Value VAT Invoice Total A/C Centre Amount Analysis Description

15/03/2020 I143547 ILIFFE MEDIA LTD I101 144.00 28.80 172.80 4425 101 144.00 Annual Town Meeting Advertisem 27/03/2020 27032020 REYNOLDS, MARK R102 240.00 0.00 240.00 4175 201 240.00 Boiler Maintenance 31/03/2020 131410 SLCC S105 70.00 14.00 84.00 4030 101 70.00 Emotional Resilience Training 31/03/2020 131458 SLCC S105 70.00 14.00 84.00 4030 101 70.00 Project Management Training 26/03/2020 7000145037 STEVENAGE BOROUGH S144 6,745.10 1,349.02 8,094.12 4940 101 6,745.10 CCTV Cameras 02/03/2020 1057550582 SCREWFIX S1956 7.48 1.50 8.98 4170 600 7.48 Fire Resistant Cement 03/03/2020 1057972398 SCREWFIX S1956 20.83 4.16 24.99 4299 601 20.83 Fence Clips 04/03/2020 1058363654 SCREWFIX S1956 159.55 31.91 191.46 4185 600 159.55 Door Mats, Blind 06/03/2020 1059028492 SCREWFIX S1956 9.16 1.83 10.99 4185 306 9.16 Locks 20/03/2020 1063029929 SCREWFIX S1956 16.32 3.26 19.58 4185 600 16.32 Drill Bits 25/03/2020 1064073530 SCREWFIX S1956 187.44 37.48 224.92 4175 600 49.99 Screws 4185 600 137.45 Padlocks, Chains 17/03/2020 2246/1703201046 TIMPSON SHOECARE LTD T001 99.17 19.83 119.00 4299 601 99.17 Keys 31/03/2020 128925 THOMPSON MEDIA PARTN T103 97.50 19.50 117.00 4425 405 97.50 Visitor Guide Advertisement 27/03/2020 27554 T2K T110 367.50 73.50 441.00 4440 101 367.50 Telephone System Maintenance 18/03/2020 6390 THE TOPSOIL COMPANY T120 300.00 60.00 360.00 4200 600 300.00 Topsoil 24/03/2020 S227058 THOMAS FATTORINI LTD T121 2,066.15 413.23 2,479.38 4530 101 2,066.15 Mayor's Chain Modifications 18/03/2020 924141 VIKING DIRECT V104 29.37 5.87 35.24 4150 101 29.37 Cleaning Materials 25/03/2020 962879 VIKING DIRECT V104 7.99 1.60 9.59 4185 101 7.99 Key Tags 26/03/2020 67394929 WOLSELEY UK LTD W102 3.43 0.69 4.12 4299 601 3.43 Joiner, Liner

TOTAL INVOICES 26,141.24 4,808.59 30,949.83 26,141.24

VAT ANALYSIS CODE E @ 0.00% 166.16 0.00 166.16 VAT ANALYSIS CODE OTS @ 0.00% 1,931.99 0.00 1,931.99 VAT ANALYSIS CODE S @ 20.00% 24,043.09 4,808.59 28,851.68

TOTALS 26,141.24 4,808.59 30,949.83

Page 31 of 93 Town Council Budget 2020-2021 Version 2.0 ( CEO Recommendation post F&P) Summary by Type of Expense Note: The font in this report has been shrunk to fit the budget on A4, for ease of use. A larger print version can be supplied on request, printed on A3 paper CTOE Type Indicative Detail/Comment Approved Budget aRoll of 2020_2021 Modelling Assumption Expendituret Up Expen Wages and Costs of Employment Wages 443,396 443,396 Same Employers National Insurance 39,906 39,906 Same Employers Pension 27,693 27,693 Same Allocated Staff Costs 0 0 Same Casual/Temporary Staff 16,213 4,053 Quarter Other Staff Related costs 4,400 4,400 Same Staff Catering/Hospitality 900 900 Same Staff Expenses 1,200 600 Half Staff Training 5,500 4,125 Three Quarter Workwear 3,100 3,100 Same Wages and Costs of Employment Total 542,307 528,173 Premises and Related Expenditure Building Maintenance 59,900 59,900 Same Cleaning Costs 22,620 22,620 Same Cleaning Materials 3,500 3,500 Same Electricity 13,500 10,125 Three Quarter Equipment 26,600 26,600 Same Equipment Maintainance 14,000 14,000 Same Gas 3,500 3,500 Same Insurance 14,000 14,000 Same Other Premises Expenditure 18,000 18,000 Same Outsourced Grounds Maintenance 11,500 11,500 Same Play Area Maintenance 5,600 5,600 Same Rates 42,519 42,519 Same Rent 0 Same Tree Works 13,500 13,500 Same Water and Sewerage 9,200 9,200 Same Window Cleaning 880 660 Three Quarter Premises and Related Expenditure Total 258,819 255,224 Rhodes Centre 255,000 255,000 Same Supplies, Services and Support Services Bank Charges 1,000 1,000 Same Catering Costs 700 700 Same Christmas Lights 14,500 14,500 Same Civic Expenses Mayor Chain Repairs/Engrave 280 280 Same Other Civic Expenses 100 100 Same Civic Expenses Total 380 380 Community Projects Northgate End Youth Partnership 17,000 17,000 Same CCTV 22,000 22,000 Same Destination Stortford, Tourism, Cycle Studies 0 Same Taxi Marshal Scheme - Festive 2,800 2,800 Same South Street pedestrianisation studies/enabling 15,000 15,000 Same Community Projects Total 56,800 56,800 Computing Costs 4,935 4,935 Same Cost of Events Carnival 15,000 0 None Christmas Event 11,000 11,000 Same Remembrance Service 1,500 1,500 Same Market Related Events 2,000 0 None Cost of Events Total 29,500 12,500 Election Expenses 0 Same External Audit 2,000 2,000 Same General Advertising 4,400 4,400 Same General Grants Grants - Apton Day Centre 16,000 16,000 Same Grants - Birchanger Wood Trust 500 500 Same Grants - Minibus Trust 8,500 8,500 Same Grants Not Pre-allocated 10,500 10,500 Same General Grants Total 35,500 35,500 Internal Audit 1,500 1,500 Same Licences 300 300 Same Mayors Allowance 5,340 5,340 Same Members Training 100 100 Same Other Supplies and Services 10,300 10,300 Same Postage 1,500 1,500 Same Printing and Stationery 6,200 4,650 Three Quarter Professional Fees 5,000 5,000 Same Stock Purchases 3,000 3,000 Same Subscriptions 4,380 4,380 Same Town in Bloom 10,000 10,000 Same Website 2,100 2,100 Same Telephone & Broadband 2,870 2,870 Same Supplies, Services and Support Services Total 202,305 183,755 Transport and Related Expenditure Fuel and Oil 5,200 3,900 Three Quarter Road Fund Licence 1,550 1,550 Same Vehicle Maintenance Costs 4,000 4,000 Same Transport and Related Expenditure Total 10,750 9,450

Figures (Summary) - 1 Page 32 of 93 Town Council Budget 2020-2021 Version 2.0 ( CEO Recommendation post F&P) Summary by Type of Expense Note: The font in this report has been shrunk to fit the budget on A4, for ease of use. A larger print version can be supplied on request, printed on A3 paper CTOE Type Indicative Detail/Comment Approved Budget aRoll of 2020_2021 Modelling Assumption t CapitalUp Expen and Associated Costs Capital Projects BMX Track 40,000 40,000 Same Cemetery Toilets Refurbishment 25,000 25,000 Same Cemetery Garages Rebuild (design) 10,000 10,000 Same Composting toilet trial (allotments) 10,000 10,000 Same Other Capital Projects 118,000 118,000 Same Market Square Toilet Rebuild Same TIC Welfare Faclitiies Same Visitor Economy/Riverside Stortford Same Cemetery Lodge Conversion Same Capital Projects Total 203,000 203,000 Loan Capital Repayment 57,961 57,961 Same Loan Interest Charges 8,671 8,671 Same Capital Purchases 2 Market Square Same Capital Purchases Total Capital and Associated Costs Total 269,632 269,632 Contingency Contingency 15,000 15,000 Same Contingency Total 15,000 15,000 Expenditure Total 1,553,814 1,516,234 Income Events Income Events Income Carnival Income -7,000 0 None Christmas Event Income -8,500 -8,500 Same Events Income Total -15,500 -8,500 Events Income Total -15,500 -8,500 Grant Income Revenue Grants Received -59,704 -59,704 Same Grant Income Total -59,704 -59,704 Lettings Income Allotment Lettings -13,000 -14,300 Uplift Commercial Lettings and Service Charges -96,074 -83,209 Manual See Working Hall and Room Lettings -18,000 -4,500 Quarter Open Space/Sports Lettings -17,717 -4,429 Quarter Lettings Income Total -144,791 -106,438 Other Income Interest Received -41,000 -30,750 Three Quarter Management Charges -72,712 -64,212 Three Quarter See Working Miscellaneous Income -1,200 -600 Half Re-imbursed Expenses -13,170 -13,170 Same Appeals & Donations Christmas Lights -500 -500 Same Appeals & Donations Total -500 -500 Other Income Total -128,582 -109,232 Trading Income Commission -600 -300 Half Sale of Goods -7,500 -3,750 Half Pitch Fees -28,338 -21,254 Three Quarter Trading Income Total -36,438 -25,304 Capital Income Cemetery Income Grave Purchases -15,000 -16,500 Uplift Interment Fees -28,500 -31,350 Uplift Memorial Fees -6,000 -6,000 Same Other Cemetery Income -3,300 -3,300 Same Cemetery Income Total -52,800 -57,150 Income Total -437,815 -366,327 Reserve Movements Reserve Movements Transfer from Earmarked Reserves -15,000 -15,000 Same Transfer to Earmarked Reserves Election Expenses 10,000 10,000 Same New Homes Bonus 49,704 49,704 Same BMX Track Market Square Toilet Rebuild SMCC Car Park Maintenance 1,000 1,000 Same Other Rhodes/ORL Transition Reserve 50,000 50,000 Same Market Capital Fund Cemetery Lodge Conversion Transfer to Earmarked Reserves Total 110,704 110,704 Transfer from General Reserves Underspend from Two Years Previous -115,188 -115,188 Same Transfer from General Reserves Total -115,188 -115,188 Reserve Movements Total -19,484 -19,484 Reserve Movements Total -19,484 -19,484 Grand Total 1,096,515 1,130,423

Adjustments Staff Not Hired -30,000 Furlough Support (assume lasts until June 2019) -1,000 Total Adjustments -31,000

Original Budget Revised Budget Difference Grand Total 1,096,515 1,099,423 2,908

Figures (Summary) - 2 Page 33 of 93 Appendix 3 BISHOP'S STORTFORD TOWN COUNCIL - FINANCIAL RISK ASSESSMENT 2020/2021

Note: Italicised entries are changes or new since 2019/2020

RISK AREA RISK MITIGATION NOTE Cemetery Inadequate space to meet demand Current land, including land exchange This risk has been substantially reduced following the actions completed in October 2011 suffices until undertaken at least 2020. Several measures to create additional space in existing cemeteries have been taken in 2013- 2016 and permission has now been obtained to reuse graves in part of Old Cemetery and reuse is now occurring. Further measures are planned: discussions are underway to obtain additional land from EHDC in exchange for the proposed capital contribution to ORL & EHDC has been asked to sponsor a private bill (using proceeds from S106) to allow reuse of unconsecrated graves

Employment Contract Compensation claim from employee for contractual Contract of employment in place after employment defects (including statutory failure) confirmation of permanent employment. Matters relating to staff discussed in confidential (Part II) session. CEO to keep up to date with employment law and seeks independent HR advice where appropriate all contractual or contract related communication with staff to be handled through CEO

Employment Contract Compensation claim from employee for contractual Legal insurance in place Limit of cover £200,000 employment defects (including statutory failure)

Page 1 Page 34 of 93 Appendix 3 BISHOP'S STORTFORD TOWN COUNCIL - FINANCIAL RISK ASSESSMENT 2020/2021

Note: Italicised entries are changes or new since 2019/2020

RISK AREA RISK MITIGATION NOTE Employment Contract Underfunding of legacy pension scheme Following the 2014/15 risk review the Prior to COVID-19 underfunding was at a level that it can be underfunding was professionally managed within precept should a demand to pay the balance occur, a estimated at £409,000. A one off revised valuation following COVID-19 is not available contribution of £250,000 was made from the general fund partially to offset this and a reserve of £50,000 has additionally been created following a Council resolution in 2017

Financial Control Inappropriate expenditure made Payments reported quarterly to Council for review and corrective action if necessary Financial Control Financial Regulations become out of date with change Council to review financial regulations in technology, regulation or business not less than every twenty-four months

Financial Control Lack of budgetary overview/overspend against budget Monthly regular review of budget vs actuals by CEO with corrective action if required. Quarterly report of budget vs actual to F&GP Committee with corrective action if required

Financial Control Lack of finance to meet unbudgeted, urgent Contingency included in budget. commitments (with safety or other critical implications) General reserves equivalent to at least 2 month's spend available; additional cash available by resolution for earmarked reserves if absolutely essential

Financial Control Spend ultra vires CEO to check Council spending within Consider adopting Power of General competence for which the powers at each resolution or Council is eligible expenditure Financial Administration Records non compliant or inadequate Internal auditor reviews record keeping annually. Advice taken from internal auditor, external auditor, accountant, SLCC on changes in regulation

Page 2 Page 35 of 93 Appendix 3 BISHOP'S STORTFORD TOWN COUNCIL - FINANCIAL RISK ASSESSMENT 2020/2021

Note: Italicised entries are changes or new since 2019/2020

RISK AREA RISK MITIGATION NOTE Financial Administration Expenditure/income coded incorrectly CEO to sample check coding. Code scheme common to BSTC and Rhodes

Financial Administration Non-compliance with statutory deadlines for the Programme to meet statutory deadlines completion/approval/submission of accounts and other in place financial returns Financial Administration Invoice payment without authority All payments reviewed against purchase order and authorised by two Councillors and CEO or delegate

Financial Administration Incoming cash and cheque misappropriation Individual receipts to be issued for all cash payments and for cheque payments on request Financial Administration Theft of funds Bank statements reconciled monthly, Fidelity Insurance in place against theft of funds by staff, Councillors and other persons. Cash and cheques stored securely and banked within 5 days of receipt Financial Administration Incorrect entries by Bank/CFO Bank statements reconciled monthly Insurable Risks Public Liability Insurance cover. In addition, daily, Limit of cover £15,000,000 monthly, annual checks of play equipment. Comprehensive tree survey undertaken and work scheduled according to recommendations made. Ad hoc checks of other facilities. Risk assessments for events in place

Insurable Risks Employers Liability Limit of cover £10,000,000 Insurable Risks Hirers Liability Limit of cover £2,000,000 Insurable Risks Theft of money by third party Cover varies depending on situation. Reviewed annually Insurable Risks Theft of money by employee or member Fidelity Guarantee cover Limit of cover £5,000,000 Insurable Risks Property Cover for buildings, contents. All risks cover for selected items Insurable Risks Loss of revenue Insurance cover in place Limit of cover £90,000 Insurable Risks Officials Indemnity Continue with existing cover (£250k)

Page 3 Page 36 of 93 Appendix 3 BISHOP'S STORTFORD TOWN COUNCIL - FINANCIAL RISK ASSESSMENT 2020/2021

Note: Italicised entries are changes or new since 2019/2020

RISK AREA RISK MITIGATION NOTE Insurable Risks Libel and Slander Continue with existing cover (£250k) Limit of cover £250,000 Insurable Risks Personal Accident Continue with existing cover (scale Limit of cover £500,000/person, £2,000,000/incident benefits) Insurable Risks Legal disputes Cover for specified legal disputes Limit of cover £200,000 Insurable Risks Long term sickness of employee Not covered. Liability limited by contract and policy adopted in 2017 deals with chronic conditions Insurable Risks Business interruption Cover in place for excess costs Limit of cover £50,000 Insurable Risks Loss/destruction of financial records Key financial data held electronically Residual risk considered acceptable and backed up daily off site. Paper records stored at first floor or above, offering good protection against flood

Loss of Records Loss/destruction of financial records (payroll) Payroll outsourced to company with off- site daily backup. Copy payslips kept (electronically) by Chief Executive

Loss of Records Loss/destruction of business records Key business data held electronically Residual risk considered acceptable, restoration from backup has and backed up daily off site. Paper been tested records stored at first floor or above, offering good protection against flood

Insurable Risks Subsidence of buildings Subsidence cover in place except for Insurers have declined to cover Apton Day Centre for subsidence Apton Centre

Page 4 Page 37 of 93 Appendix 3 BISHOP'S STORTFORD TOWN COUNCIL - FINANCIAL RISK ASSESSMENT 2020/2021

Note: Italicised entries are changes or new since 2019/2020

RISK AREA RISK MITIGATION NOTE Loss of Records Loss of documentation Land holdings are now all registered which eliminates any ambiguity of title and ensures central storage

Major loss of facilities Loss of complete building (Cemetery, Monastery, TIC) Business continuity plan in place and approved by Council setting out how this would be dealt with Staff Loss of services of employee By distributing knowledge and roles Reorganisation carried out in 2018 has substantially reduced level of ensure, so far as reasonably practical, reliance on any one person albeit that a level of such reliance still that loss of any one employee does not exists consistent with the size of the organisation cause unrecoverable damage to business Staff Loss of key staff trained in financial systems, process or Staffing arranged so that knowledge is rules distributed between RFO and at least one other staff

Page 5 Page 38 of 93 Bishop's Stortford Town Council Insurance - Review of Cover

There have been no major changes since the last review Note: Italicised entries are changes or new since 2019/2020

Detail

Cover Cover Comment Material Damage See attached Business Interruption 50K additional expenditure, 90K loss of revenue All Risks See attached Money from £250 (in locked receptacles) - £5000 (in custody of member or employee or locked in safe) Public Liability 15,000,000 Mandatory Hirers Liability 2,000,000 Employers Liability 10,000,000 Mandatory Libel and Slander 250,000 Motor vehicles Fully comprehensive, all vehicles Mandatory Engineering Inspection/Insurance 500,000 Periodic inspection of Stairlift Fidelity Guarantee 5,000,000 Personal Accident Various depending on circumstance Legal Expenses 200,000 Covers most disputes except property disputes

Major Uninsured risks Loss of Computer data Backup strategy covers this Loss of Paper data This is a risk we have no backup strategy for paper data. Recommend no change Sickness absence Qutoation sought without success, self-insured Legal expenses - property disputes Recommend no change

Long Term Agreement with Zurich until 31/03/2022 (for information only)

Page 6 Page 39 of 93 Material Damage Cover - Sums Insured

Premises Address Buildings Sum Loss of Contents (a) Contents (b) Contents (c) Note Insured Rent Note: Italicised entries are changes or new since 2019/2020 1. The Old Monastery, The Old Monastery, Windhill, £1,678,777.82 N/A £39,534.63 £15,813.85 £23,720.78 Bishop's Stortford, Hertfordshire, CM23 2ND 2. Cemetery lodge & Chapel inc Outbuildings, Cemetery £1,198,389.10 N/A £11,708.67 £115,829.06 £1,170.87 lodge & Chapel, Bishops Stortford, CM23 3SU

3. Markwell Pavilion & Elsie Barrett, Markwell Pavilion & £555,288.05 N/A £12,421.73 £12,421.73 £0.00 Elsie Barrett, The Causeway, Bishop's Stortford, Hertfordshire, CM23 2EL 4. Paddling Pool & Pumphouse inc Outbuildings, Bishops £206,525.40 N/A £0.00 £0.00 £0.00 Stortford, CM23 3SU 5. Toilet Block at Market Square, Market Square, Bishop's £159,650.00 N/A £0.00 £0.00 £0.00 Stortford, Hertfordshire, CM23 3UU 6. Apton Day Centre, Apton Centre, 22A Apton Road, £787,734.21 N/A £0.00 £0.00 £0.00 Bishop's Stortford, Hertfordshire, CM23 3SN 7. 2 Market Square, 2 Market Square, Bishop's Stortford, £355,136.28 N/A £6,589.12 £5,271.28 £3,294.55 Hertfordshire, CM23 3UU

Definitions Contents (a) Furniture, fixtures, fittings and tenants improvements Contents (b) Other Contents and consumable stock not specified below including printed books and unused stationery Contents (c) Computer Equipment, other office equipment and sports equipment

Page 7

Page 40 of 93 All Risks Cover Sums Insured

Where no premises address is shown, the item is not based at one location and cover is provided anywhere within the territorial limits.

Item Description Sum Insured Excess Comment Christmas Lights £15,450.00 £1,000 Consort's Jewels £1,764.35 £100 Mayor's Chain of Office £9,000.00 £100 War Memorial £36,750.08 £1,000 Play Equipment & Picnic Tables £182,157.82 £1,000 Skateboard Ramp £75,416.27 £1,000 6ft Red Brick Wall between Church & Monastery Park £59,981.94 £1,000 Printer - C658 £5,299.20 £100 Required as a condition of lease Printer - C3351 £682.16 £100 Required as a condition of lease Printer - C3351 £682.16 £100 Required as a condition of lease Bandstand £110,365.43 £1,000 Cemetery Wall along Cemetery Road £55,481.49 £1,000 TOTAL £553,030.90

Notes Principle adopted: Insure items or collections of items with value > £5000 plus Mayor/Consorts adornments. Mayor/Consorts adornments are insured to protect the Mayor/Consort from the feeling of personal responsibility should they be lost.

Page 8 Page 41 of 93 Appendix 5 Land Exchanges related to Old River Lane

James Parker – 12th May 2020

• On 6th February 2018 Bishops’ Stortford Town Council RESOLVED to sign heads of terms for a Partnership agreement in connection with a new arts complex at Old River Lane. • On 4/2/2019 BSTC Resolved to contribute up to £3M to the proposed Arts Centre and to transfer a (small) parcel of land required for the construction of the Car Park at Northgate End, subject to certain conditions – The conditions are set out in the full resolution appended – These include the condition that a satisfactory agreement is concluded between East Herts District Council and Bishop’s Stortford Town Council in respect of asset ownership to compensate BSTC for the capital contribution • Subsequently it has emerged that EHDC require a second small parcel of land owned by BSTC in order to complete the car park – The land in question is an anomaly, where the legal land boundary does not match the boundary on the ground • It has been proposed that part of the ‘compensation’ is the transfer of assets currently held by EHDC which are either managed by BSTC or which BSTC require for other purposes • EHDC have now approached BSTC with – a request to proceed with the land transfers to EHDC (in order that the construction of the car park can be completed) – a (jointly discussed) proposal for land to be transferred to BSTC in part compensation for the capital contribution to ORL – valuations for each parcel of land in question

• To EHDC • To BSTC – Two small parcels at the Causeway – Bishop’s Park (£160,000), Havers (shaded blue) (£200 & £350) (£110,000) & St Michaels Mead (£170,000) Community Centres – Land at the New Cemetery (shaded red) (£50,000) – Land at South Road - adjacent to Rhodes (shaded pink) (Valuation to follow)

• EHDC wish to proceed with the transfer of land parcels at the Causeway – This is to facilitate the construction of the Car Park, which in turn is to facilitate ORL – Supporting ORL is an objective of the Town Council’s Strategic Plan and a specific resolution has been passed – However, whilst the ORL project is proceeding and a developer has been appointed, planning consent is not yet obtained and construction has not commenced • BSTC wish to acquire the Cemetery land in order to create both additional burial space and mourner/staff car parking – The acquisition of this land is an objective of the Town Council’s Strategic Plan – Planning consent has not yet been sought • The transfer of the Community Centres offers no immediate benefit to BSTC, but is a valid recompense in part for any capital contribution eventually made to ORL – EHDC do not yet require the capital contribution to ORL • Valuations of all land is based on ‘current use ‘ and EHDC are proposing that some parcels be transferred with covenants on use – The effect of these covenants is that EHDC would require payment from BSTC (and vice versa) to release should the land be developed for other use – Valuation based on current use is to BSTC advantage for the important piece of land at the Cemetery and the covenant would not, in practice, materially restrict BSTC – Valuation ‘based on current use’ is probably of advantage to EHDC for the land at the Causeway as these are effectively ‘ransom strips’ – The land at the Rhodes could become a ‘ransom strip’ in EHDCs favour at some future point – Regarding the community centres, the effect of restrictions on use requires further thought – Taking this into account it is proposed to negotiate on the basis that there will be no covenants on the small parcels of land on the land at Rhodes transferred to BSTC or the small parcels of land at the Causeway transferred to EHDC. This simple agreement would avoid both present complexity and future problems. Discussion of the Community Centres can be deferred

Recommendation

• Recommendation – That BSTC agree to transfer now (subject to contract) • The land parcels at the Causeway to EHDC • The Land at the Cemetery to BSTC • The Land at the Rhodes to BSTC – That the above be subject • To receipt of planning consent (or convincing pre-planning advice) for the change of use at the Cemetery • There being no restrictive Covenant imposed by EHDC or BSTC on Land at South Rd or either parcel of land at the Causeway • An agreement, to the reasonable satisfaction of the Chief Executive Officer, in respect of covenants and any other contractual matters in relation to the transfer (or if the Chief Executive Officer is not satisfied, to a further review by Council) – That EHDC be compensated for the difference (approx £K50 + costs) in value based on the valuations received, on the understanding that this is to be regarded as a capital contribution to the cost of Old River Lane • Each to bear own costs, valuation fees to be split equally – That BSTC consider holding off on the transfers of the Community Centres until further capital contributions are required by EHDC to ORL • The transfers confer no immediate value to BSTC and it makes sense to hold the money until uit is actually required. • There remains an agreement to be struck on a) the total value of the contribution BSTC makes to ORL and b) the compensation, beyond the land transfers set out above – That the Chief Executive Officer be authorised to negotiate and execute on the above

Resolution of 4/2/2019 Land Valuations

• RESOLVED on 4/2/2019 that Bishop’s Stortford Town Council

• Contribute up to £3M (three million pounds) to the proposed Arts Centre at Old River Lane. • Transfer to EHDC the parcel of land at the Causeway coloured RED in [the plan to the right] and either permit EHDC to deculvert the Stort where it passes through the parcel of land coloured BLUE or, if subsequently agreed as part of the discussions related to asset ownership referred to below, transfer the land to EHDC, having regard to future possible asset value and/or sale. • All subject to:

– East Herts District Council demonstrating to the reasonable satisfaction of Bishop’s Stortford Town Council that the funding is necessary for the project to proceed – The project proceeding substantially as envisaged in the draft partnership agreement – A satisfactory solution within the existing £255K annual budget assigned for the Town Council contribution to the revenue funding of both the arts centre at ORL and the re-purposed Rhodes Centre – The conclusion of a binding agreement between BSTC and HCC for the sale of land at Farnham Road – A satisfactory agreement being concluded between East Herts District Council and Bishop’s Stortford Town Council in respect of asset ownership the objective being that BSTC is compensated for the capital contribution either through asset transfer at Old River Lane or elsewhere. – The current direct payments to Town and Parish Councils made from the New Homes Bonus continuing at or above the current percentage rate until New Homes Bonus (or similar payment) ceases to be payable as a result of government order or legislation.

Valuation Report

ADVICE AND VALUATION COMMENTARY FOR THREE PARCELS OF LAND OWNED BY EHDC

Issued On: 28/ 0 4 / 2 0 2 0 Valuation Date: 1 6 / 0 4 / 2 0 2 0

Page 50 of 93 TABLE OF CONTENTS

SECTION ONE – INTRODUCTION ...... 3 PURPOSE OF THE VALUATION ...... 3 IDENTIFICATION AND STATUS OF THE VALUER ...... 3 IDENTIFICATION OF ASSET/S TO BE VALUED ...... 4 IDENTIFICATION OF THE CLIENT AND OTHER INTENDED USERS ...... 4 DATE OF VALUATION ...... 4 DATE OF INSPECTION ...... 4 BASIS OF VALUATION ...... 4 RICS APPRAISAL & VALUATION MANUAL ...... 5 MARKET UNCERTAINTY ...... 5 REPORTING FORMAT ...... 6 VALUATIONS ...... 6

SECTION TWO – ASSUMPTIONS & CONSIDERATIONS ...... 7 SOURCES OF INFORMATION ...... 7 SPECIAL ASSUMPTIONS ...... 7 SERVICES ...... 7 DELETERIOUS OR HAZARDOUS SUBSTANCES ...... 7 CONTAMINATION ...... 8 CONDITION ...... 8 ENERGY PERFORMANCE CERTIFICATE ...... 8 TENURE ...... 8 NON-PUBLICATION CLAUSE ...... 8 PROFESSIONAL INDEMNITY...... 9

SECTION THREE – VALUATION COMMENTARY ...... 10 LOCATION ...... 10 DESCRIPTION ...... 10 VALUATION COMMENTARY ...... 10

SECTION FOUR – COMPANY INFORMATION ...... 14 COMPANY INFORMATION ...... 14

Page 51 of 93 SECTION ONE – INTRODUCTION

SECTION ONE – INTRODUCTION PURPOSE OF THE VALUATION

We are instructed to provide valuation advice in respect of the following:

1. Parcel of Land adjacent to the cemetery (site one)

2. Parcel of Land at the junction of Link Road and the entrance to the new MSCP (site two)

3. Parcel of Land at the northern edge of Northgate End Car Park (site three)

It is understood that the Council require a valuation for these assets as they are planning on transferring them to Bishop’s Stortford Town Council.

We confirm that this work has been undertaken in an impartial and independent manner and the results have not been influenced by the Authority.

The Valuer has provided various valuation advice in the report as a result of this instruction.

This report has been prepared under the terms and definitions set out in the Royal Institution of Chartered Surveyors (RICS) guidance.

This valuation report does constitute a formal valuation although reference should be made to PS1 within the guidance in that this report and valuation is provided to the client for internal purposes only.

Our report is constrained only for the provision of advice in respect of valuation and specifically excludes any implied or direct decision making or determination in respect of estate management matters. These aspects are for consideration by the Authority and its officers only.

IDENTIFICATION AND STATUS OF THE VALUER

The valuations have been carried out by:  G S C Harbord MA MRICS IRRV (Hons), RICS Registered Valuer

The report was subject to the internal audit by our in house RICS qualified Partners:  R G Messenger BSc FRICS FIRRV MCIArb REV,  A M Williams Dip BSc (Hons) MRICS FIRRV REV.

We confirm that all surveyors involved in the instruction are RICS Registered Valuers and have complied with the requirements of PS1.

We also confirm that all surveyors are suitably qualified and experienced for the purposes of the instruction and have current local and national knowledge of the markets applicable to the assets appraised within this report in addition to the necessary skills and understanding to undertake the appraisals competently.

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Page 52 of 93 SECTION ONE – INTRODUCTION

All personnel involved with the instruction are employed by Wilks Head & Eve LLP (WH&E) of Third Floor, 55 New Oxford Street, London, WC1A 1BS. Wilks Head & Eve LLP is a RICS Regulated Firm.

IDENTIFICATION OF ASSET/S TO BE VALUED

The assets valued are as follows:

1. Parcel of Land adjacent to the cemetery, Cemetery Road, Bishop’s Stortford (Site one)

2. Parcel of Land at the junction of Link Road and the entrance to Northgate End car park (Site two)

3. Parcel of land at the northern edge of Northgate End Car Park (Site three)

IDENTIFICATION OF THE CLIENT AND OTHER INTENDED USERS

WH&E have been instructed by:

 Client: East Hertfordshire District Council

 Client address: Wallfields, Pegs Lane, Hertford, SG13 8EQ

 Contact: [email protected]

No other parties other than the client may rely upon the valuation information provided.

DATE OF VALUATION

The date of the valuation is 16th April 2020.

DATE OF INSPECTION

Inspections are to be undertaken initially on a desktop basis due to the outbreak of the Novel Coronavirus (COVID-19) declared by the World Health Organisation as a ‘Global Pandemic’ on 11 March 2020.

We are planning on inspecting the assets once we are able.

Completing the valuation on a desktop basis has been agreed with the client prior to this reporting process.

BASIS OF VALUATION

Existing Use Value (EUV) as defined within UK VPGA 6 of the Valuation Standards being:

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Page 53 of 93 SECTION ONE – INTRODUCTION

 ‘The estimated amount for which a property should exchange on the valuation date between a willing buyer and a willing seller in an arm’s length transaction after proper marketing and where the parties had acted knowledgeably, prudently and without compulsion, assuming that the buyer is granted vacant possession of all parts of the asset required by the business, and disregarding potential alternative uses and any other characteristics of the asset that would cause its market value to differ from that needed to replace the remaining service potential at least cost.’

RICS APPRAISAL & VALUATION MANUAL

This valuation report has been provided under the provisions of the Royal Institution of Chartered Surveyors Professional Standards (Incorporating the International Valuation Standards) – 2017.

This edition applies to all valuation reports with a valuation date on or after 1st July 2017 undertaken by Chartered Surveyors.

As mentioned within Section 1 above; within the guidance it is recognised that valuation advice provided expressly in preparation for, or during the course of negotiations may result in the mandatory application of VPS1 to VPS4 not being appropriate.

This is the case for this report and is classified as an exception as opposed to a departure for these purposes.

MARKET UNCERTAINTY

We are now in a period of uncertainty in relation to many economic factors that impact the property investment and letting markets. Since the referendum date it has been difficult to gauge the effect of this decision by reference to transactions in the marketplace and the effect may vary widely depending on the locality and use. The probability of our opinion of value exactly coinciding with the price achieved, in the case of a sale, has reduced.

Brexit negotiations have moved into a new phase currently and the UK has left the EU on 31st January 2020 although there is still a transition period moving on continuing terms with the aim of agreeing a trade deal by the 31st December 2020 which may still result in the UK leaving without a trade deal.

The uncertainty around the UK’s future relationship with the EU continues to cause a ‘wait and see’ effect.

In addition, the outbreak of the Novel Coronavirus (COVID-19), declared by the World Health Organisation as a “Global Pandemic” on 11 March 2020, has impacted global financial markets. Travel restrictions have been implemented by many countries.

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Page 54 of 93 SECTION ONE – INTRODUCTION response to COVID-19 means that we are faced with an unprecedented set of circumstances on which to base a judgement.

Our valuation(s) are therefore reported on the basis of ‘material valuation uncertainty’ as per VPS 3 and VPGA 10 of the RICS Red Book Global. Consequently, less certainty – and a higher degree of caution – should be attached to our valuation than would normally be the case.

Given the unknown future impact that COVID-19 (and the UK’s exit from the EU) might have on the real estate market, we recommend that you keep the valuation of assets under frequent review.

REPORTING FORMAT

This signed valuation report and advice is the ultimate result of this instruction and has been provided in an electronic format.

VALUATIONS

Our opinion of value as at the Valuation Date are as follows:

Valuation – Site One (Land adj Cemetery) Basis £50,000 EUV (Fifty thousand pounds) Valuation – Site Two (Land at the Junction of Link Road) Basis £350 EUV (Three hundred and fifty pounds) Valuation – Site Three (Land at north of Northgate Car Park) Basis £200 (Two hundred pounds) EUV

All prices or values are stated in pounds sterling.

We certify that this valuation report fulfils the requirements of the RICS.

G S C Harbord MA MRICS IRRV (Hons) RICS Registered Valuer

reviewed by R G Messenger BSc FRICS FIRRV MCIARb REV, (Partner), an RICS Registered Valuer

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Page 55 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

SECTION TWO – ASSUMPTIONS & CONSIDERATIONS SOURCES OF INFORMATION

For the purposes of this report the Valuer has had to rely upon information provided to us by the Client and the findings of this report are dependent on the accuracy of the information supplied and / or the assumptions made.

Information supplied by the Client includes:

 Asset details in including site areas

 Location plans

In addition, the Valuer has completed additional research in relation to subject site(s) from our own records in addition to other third-party resources including, Egi, Focus, Rightmove, regional market reports, local agents and BCIS cost data.

If this information proves to be incorrect or inadequate, then they could affect the accuracy of the valuations.

It is assumed that any floor areas information provided meet the requirements of the RICS professional statement – RICS property measurement which incorporates IPMS.

The Valuer has not inspected all Title Deeds or any Planning Consents, Statutory Notices, licenses or other documents relating to the properties (except where indicated). We cannot therefore comment upon the possible effect of any outstanding Statutory Notices, or any contravention of any statutory requirements, or the effects of the Defective Premises Act (1972).

SPECIAL ASSUMPTIONS

We are not aware of any special assumptions.

SERVICES

The assets valued within this report are both ‘land only’ and therefore we understand that there are no services at the sites currently.

DELETERIOUS OR HAZARDOUS SUBSTANCES

The assets valued within this report are both ‘land only’ and therefore we understand that no deleterious or hazardous substances are present at the site.

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Page 56 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

We have not been instructed to complete investigations to this regard and therefore we are unable to report that the sites are free from these substances although for the purposes of the report we have assumed that such investigation would not disclose the presence of these substances.

CONTAMINATION

We are not aware of the content of any environmental audit or any other environmental investigational soil survey, which may have been carried out at the sites, which may have drawn attention to any contamination or possibility of any contamination.

In undertaking our work, we have been instructed to assume that no contaminative or potentially contaminative uses have been carried out at the sites. We have not carried out any investigation into the past or present uses either of the sites or any neighbouring land to establish whether there is any potential for contamination from these sites to the subject sites, and therefore assume that none exists.

CONDITION

The assets are land only and therefore a condition survey is not relevant in this instance.

ENERGY PERFORMANCE CERTIFICATE

The assets are land only and therefore the Energy Performance of Buildings Directive requiring Energy Performance Certificates (EPC) is not relevant in this instance.

TENURE

We have been informed that East Hertfordshire District Council can can prove Title to the asset(s) and that there are no other unusual or onerous covenants restricting use or fragmentation.

NON-PUBLICATION CLAUSE

Neither the whole nor any part of this report nor any reference thereto may be included in any published document, circular or statement nor published in any way without the previous written approval of Wilks Head and Eve as to the form and context in which it may appear.

Our letter of consent will be given when a final proof of the document is available, and the consent will refer to a specimen annexed and signed as identification of what has been approved.

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Page 57 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

Such publication of, or reference to, this report will not be permitted unless it contains a sufficient contemporaneous reference to any departure from the Royal Institution of Chartered Surveyors (RICS) Appraisal and Valuation Standards.

This report is provided for the stated purpose and for the sole use of the named client and their professional advisors and the Valuer accept no responsibility whatsoever to any other person.

This report is in our view confidential and contains commercially sensitive data and information.

PROFESSIONAL INDEMNITY

Wilks Head & Eve’s Public Liability Insurance cover and Professional Indemnity Insurance cover is held and limited to the amount of £10 million for those properties identified within this report.

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Page 58 of 93 SECTION THREE – VALUATION COMMENTARY

SECTION THREE – VALUATION COMMENTARY LOCATION

Site 1 - Parcel of Land adjacent to the cemetery.

The site is situated 0.7 miles away from the Town Centre of Bishop’s Stortford on Cemetery Road. The parcel is located in the north eastern edge of the cemetery and backs on to residential dwellings to the north.

Site 2 & 3 - Parcel of Land at the junction of Link Road.

These parcels are located at either end of Northgate Car Park. Site 1 is situated at the junction of link road in the Town Centre of Bishop’s Stortford. Site 2 is located at the northern edge of the car park. The existing Northgate End car park is to the direct west and the accessway into the Link Road car park to the east. To the north is the Bishop Stortford Park and woodland area.

DESCRIPTION

Site 1 - Parcel of Land adjacent to the cemetery.

The plot comprises 0.4 acre / 0.16 ha of open space land which we understand has been identified as a potential extension for the current cemetery.

Site 2 - Parcel of Land at the junction of Link Road.

The plot comprises 0.015 acre / 0.006 ha of amenity land between the access roads to the car park and the park to the north.

Site 3 – Parcel of Land at north end of Northgate Car Park.

The plot comprises 0.01 acre / 0.004ha of amenity land between the car park and the park to the north.

VALUATION COMMENTARY

The purpose of this report is to provide our opinion of Existing Use Value for the assets at the valuation date. The resulting value effectively represents the Market Value for the assets under the assumption that the Current Use will continue (i.e. we have disregarded potential alternative uses which may be applicable).

Therefore, in order to arrive at our valuation conclusions, we have ascertained our estimated capital value for the land parcels based on their current use.

a) Site 1 – Parcel of Land adjacent to the cemetery

For these purposes we are of the view that current use value for this land should be based on prevailing cemetery land values.

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Page 59 of 93 SECTION THREE – VALUATION COMMENTARY

It is generally accepted that open market transaction comparables for cemetery land is sparse as the market is perhaps arguably not overly transparent with only a few key parties involved on the private sector side (Dignity, Westerleigh, Memoria, LCC etc) in addition to the public sector operators.

As a result, transaction data in relation to cemetery land is not very common and may be subject to non- disclosure agreements or subject to other unusual contractual terms.

Therefore, for these purposes we have increased the location search parameters to include the East of England and South East regions.

Whilst comparable evidence may be sparse demand for cemetery space is high nationwide.

This is compounded by the significant restraints on suitability of sites from the UK legislation.

This demand is increased in and around high-density urban regions. Existing sites are increasingly being filled or are near full capacity and with population growth on the rise the demand has been compounded.

There has been commentary in the past that at the current rate the majority of the London Borough and adjacent Authorities will have run out of capacity completely between 2020 and 2030 although this is not proven.

Income received from burials is also on the rise which has had a positive effect on land values for this use.

There have been a handful of sales of cemetery land with burial consent over the last couple of years in the above regions which we have analysed and provided a brief summary of below:

 Bluebell Cemetery, Old London Road, Badgers Mount, Kent, TN14 7AE o Under offer at £4m in 2016. o Full planning permission for cemetery (2,000 burial plots) and chapel o 11.3ha site area o Woodland site, slight slope across the site, housing area to the east (some screening/offset required). Accessible land located 19 miles from central London between Bromley and Sevenoaks. o Circa £350,000 per ha.

 Farnham Park Cemetery, Hale Road, Farnham, Surrey, GU9 o Sold in 2013 for approx. £2.5m. o Full planning permission for cemetery (14,000 burial plots). o 6.4 ha site area (although planning permission for burial was granted for 4.8ha only due to restrictions by local vistas and overhead pylons). o Adjacent to an existing graveyard and a church with potential for further expansion. The site slopes from north to south. o Circa £390,000 per ha.

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Page 60 of 93 SECTION THREE – VALUATION COMMENTARY

 Epsom & Ewell Cemetery sold in the last two years reflecting a value of £160,000 per ha.

 Canewdon Road, Rochford o Marketed for sale at £550,000 in 2018 o Full planning permission for cemetery (18,000 burial plots) o 4.4ha site area o Circa £125,000 per ha

On this basis this would suggest that a value of £300,000 per hectare may be appropriate for the land value once permission for change of use has been granted.

However, the value would be dependant to some extent on what the local burial fees are and whether the site will be used to intern occupants from further afield.

We are of the opinion that the capital values, based on existing use, for this parcel is £48,000 – say £50,000.

b) Site 2 & 3 - Parcel of Land at the junction of Link Road and Parcel of Land at the north of Northgate Car Park.

For these purposes we are of the view that current use value for these parcels of land should be based on prevailing amenity land values.

As with the cemetery land above open market transactions are sparse for these types of use.

Therefore, for these purposes we have increased the location search parameters to include the East of England and South East regions.

We are aware of the following land sites which are currently being marketed:

 2.03 acre / 0.82 ha parcel of amenity land in Buntingford at £35,000. This breaks back to circa £40,000 per hectare.  4 acre / 1.6 ha parcel of amenity land in Hadham Cross at £75,000. This breaks back to circa £45,000 per hectare.  1.9 acre / 0.77 ha parcel of amenity land in Aston End at £43,000. This breaks back to circa £55,000 per hectare.  2.0 acre / 0.80 ha parcel of amenity land in Aston End at £43,000. This breaks back to circa £55,000 per hectare.  2.33 acre / 0.94 ha parcel of amenity land in Aston End at £43,000. This breaks back to circa £45,000 per hectare.  2.86 acre / 1.16 ha parcel of amenity land in Tring at £69,000. This breaks back to circa £60,000 per hectare.

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Page 61 of 93 SECTION THREE – VALUATION COMMENTARY

In addition, the Valuation Office Agency reports amenity land values for the Eastern Region at £50,000 per hectare.

We have also looked at potential grazing land and other appropriate land uses in arriving at our valuation conclusions.

In this region of the UK Pasture and Lifestyle land values are reported to be between £15,000 and £45,000 per hectare.

On this basis we are of the opinion that a land value of £55,000 per hectare is appropriate for both sites in this instance.

Further to the above we are of the opinion that the capital values, based on existing use, are as follows:

Parcel 1: £330, say £350 Parcel 2: £220, say £200

c) Additional considerations

The above values have been arrived at under the assumption that the current use will continue at these sites however this is a potential consideration point for the Authority.

In addition to the above is should also be noted that we have disregarded any potential alternative use for the sites.

We are of the view that were a change of use granted for the sites it may be that the resulting value would be higher than the current Existing Use Value.

In addition, the parcel of land at Link Road could be considered a ‘ransom’ strip if the development of the proposed multi-storey car park is dependant on this land being acquired by the Council. If this was the case the resulting value would likely be higher than currently stated.

We would therefore recommend that a form of restrictive clause is added as part of any disposal agreement.

No allowance has been made for acquisition / disposal costs or taxation.

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Page 62 of 93 SECTION FOUR– COMPANY INFORMATION

SECTION FOUR – COMPANY INFORMATION COMPANY INFORMATION

Wilks Head & Eve LLP, 3rd Floor 55 New Oxford Street, London, WC1A 1BS Tel 020 7637 8471 Email [email protected] www.wilks-head.co.uk

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Page 63 of 93 Page 64 of 93 This is a copy of the title plan on 28 DEC 2012 at 10:25:20. This copy does not take account of any application made after that time even if still pending in the Land Registry when this copy was issued.

This copy is not an 'Official Copy' of the title plan. An official copy of the title plan is admissible in evidence in a court to the same extent as the original. A person is entitled to be indemnified by the registrar if he suffers loss by reason of a mistake in an official copy. If you want to obtain an official copy, the Land Registry web site explains how to do this.

The Land Registry endeavours to maintain high quality and scale accuracy of title plan images.The quality and accuracy of any print will depend on your printer, your computer and its print settings.This title plan shows the general position, not the exact line, of the boundaries. It may be subject to distortions in scale. Measurements scaled from this plan may not match measurements between the same points on the ground. See Land Registry Public Guide 19 - Title plans and boundaries.

This title is dealt with by Land Registry, Leicester Office.

Valuation Report

ADVICE AND VALUATION COMMENTARY FOR THREE COMMUNITY CENTRES

I s s u e d O n : 1 7/ 0 4 / 2 0 Valuation Date: 1 6 / 0 4 / 2 0

Page 66 of 93 TABLE OF CONTENTS

SECTION TWO – ASSUMPTIONS & CONSIDERATIONS ...... 7 SOURCES OF INFORMATION ...... 7 SPECIAL ASSUMPTIONS ...... 7 SERVICES ...... 7 DELETERIOUS OR HAZARDOUS SUBSTANCES ...... 8 CONTAMINATION ...... 8 CONDITION ...... 8 ENERGY PERFORMANCE CERTIFICATE ...... 8 TENURE ...... 9 NON-PUBLICATION CLAUSE ...... 9 PROFESSIONAL INDEMNITY...... 9

SECTION THREE – VALUATION COMMENTARY ...... 10 LOCATION ...... 10 DESCRIPTION ...... 10 VALUATION COMMENTARY ...... 10

SECTION FOUR - APPENDICES ...... 15

SECTION FIVE – COMPANY INFORMATION ...... 17 COMPANY INFORMATION ...... 17

Page 67 of 93 SECTION ONE – INTRODUCTION

SECTION ONE – INTRODUCTION PURPOSE OF THE VALUATION

We are instructed to provide valuation advice in respect of the three community centres:

1. Bishops Park Community Centre

2. Havers Community Centre

3. St Michael’s Mead Community Centre

It is understood that the Council require a valuation for these assets as they are planning on transferring them to Bishop’s Stortford Town Council.

We confirm that this work has been undertaken in an impartial and independent manner and the results have not been influenced by the Authority.

The Valuer has provided various valuation advice in the report as a result of this instruction.

This report has been prepared under the terms and definitions set out in the Royal Institution of Chartered Surveyors (RICS) guidance.

IDENTIFICATION AND STATUS OF THE VALUER

The valuations have been carried out by:  G S C Harbord MA MRICS IRRV (Hons), RICS Registered Valuer

The report was subject to the internal audit by our in house RICS qualified Partners:

 R G Messenger BSc FRICS FIRRV MCIArb REV,  A M Williams Dip BSc (Hons) MRICS FIRRV REV.

We confirm that all surveyors involved in the instruction are RICS Registered Valuers and have complied with the requirements of PS1.

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Page 68 of 93 SECTION ONE – INTRODUCTION

All personnel involved with the instruction are employed by Wilks Head & Eve LLP (WH&E) of Third Floor, 55 New Oxford Street, London, WC1A 1BS. Wilks Head & Eve LLP is a RICS Regulated Firm.

IDENTIFICATION OF ASSET/S TO BE VALUED

1. Bishops Park Community Centre, Bishops Park Centre, Lancaster Way, Bishop's Stortford, Herts, CM23 4DA

2. Havers Community Centre, 1 Knights Row, Bishop's Stortford CM23 3GR

3. St Michael’s Mead Community Centre, Turners Crescent St Michael's Mead Bishop's Stortford Herts, CM23 4FZ

IDENTIFICATION OF THE CLIENT AND OTHER INTENDED USERS

WH&E have been instructed by:

 Client: East Hertfordshire District Council

 Client address: Wallfields, Pegs Lane, Hertford, SG13 8EQ

 Contact: [email protected]

No other parties other than the client may rely upon the valuation information provided.

DATE OF VALUATION

The date of the valuation is 16th April 2020.

DATE OF INSPECTION

We are planning on inspecting the assets once we are able.

Completing the valuation on a desktop basis has been agreed with the client prior to this reporting process.

BASIS OF VALUATION

Existing Use Value (EUV) as defined within UK VPGA 6 of the Valuation Standards being:

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Page 69 of 93 SECTION ONE – INTRODUCTION

possession of all parts of the asset required by the business, and disregarding potential alternative uses and any other characteristics of the asset that would cause its market value to differ from that needed to replace the remaining service potential at least cost.’

RICS APPRAISAL & VALUATION MANUAL

This valuation report has been provided under the provisions of the Royal Institution of Chartered Surveyors Professional Standards (Incorporating the International Valuation Standards) – 2017.

This edition applies to all valuation reports with a valuation date on or after 1st July 2017 undertaken by Chartered Surveyors.

This is the case for this report and is classified as an exception as opposed to a departure for these purposes.

MARKET UNCERTAINTY

The uncertainty around the UK’s future relationship with the EU continues to cause a ‘wait and see’ effect.

Market activity is being impacted in many sectors. As at the valuation date, we consider that we can attach less weight to previous market evidence for comparison purposes, to inform opinions of value. Indeed, the current response to COVID-19 means that we are faced with an unprecedented set of circumstances on which to base a judgement.

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Page 70 of 93 SECTION ONE – INTRODUCTION

Given the unknown future impact that COVID-19 (and the UK’s exit from the EU) might have on the real estate market, we recommend that you keep the valuation of assets under frequent review.

REPORTING FORMAT

This signed valuation report and advice is the ultimate result of this instruction and has been provided in an electronic format.

VALUATIONS

Our opinion of value as at the Valuation Date are as follows:

Valuation: Basis Bishop Park Community Centre - £160,000 EUV (One Hundred and Sixty thousand pounds) St Michael’s Mead Community Centre Community Centre – £170,000 EUV (One Hundred and Seventy thousand pounds) Havers Community Centre - £110,000 EUV (One Hundred and Ten thousand pounds)

All prices or values are stated in pounds sterling.

We certify that this valuation report fulfils the requirements of the RICS.

G S C Harbord MA MRICS IRRV (Hons) RICS Registered Valuer

reviewed by R G Messenger BSc FRICS FIRRV MCIARb REV, (Partner), an RICS Registered Valuer

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Page 71 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

SECTION TWO – ASSUMPTIONS & CONSIDERATIONS SOURCES OF INFORMATION

Information supplied by the Client includes:

 Asset details in including site areas and floor areas

 Location plans

If this information proves to be incorrect or inadequate, then they could affect the accuracy of the valuations.

It is assumed that any floor areas information provided meet the requirements of the RICS professional statement – RICS property measurement which incorporates IPMS.

SPECIAL ASSUMPTIONS

We are not aware of any special assumptions.

SERVICES

No inspection or testing of the services has been undertaken and we have assumed that all necessary tests and regulations relating to health and safety as well as detailed regulations have been adhered to.

We are aware that the properties are currently occupied and have therefore assumed that as part of the occupation process that all services have been tested and have current valid certification.

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Page 72 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

DELETERIOUS OR HAZARDOUS SUBSTANCES

We have not arranged for any investigation to be carried out to determine whether or not deleterious or hazardous materials have been used in the construction of the properties or have since been incorporated.

We are therefore unable to report that the premises are free from risk in this respect. For the purposes of this report, we have assumed that such investigation would not disclose the presence of any such material or adverse conditions. No allowance has been made for rights obligations or liabilities arising from the Defective Premises Act 1972.

CONTAMINATION

We are not aware of the content of any environmental audit or any other environmental investigational soil survey, which may have been carried out on the properties, which may have drawn attention to any contamination or possibility of any contamination.

In undertaking our work, we have been instructed to assume that no contaminative or potentially contaminative uses have been carried out at the properties. We have not carried out any investigation into the past or present uses either of the properties or any neighbouring land to establish whether there is any potential for contamination from these sites to the subject properties, and therefore assume that none exists.

CONDITION

A condition survey has not been completed by Wilks Head and Eve.

ENERGY PERFORMANCE CERTIFICATE

In England and Wales, the Energy Performance of Buildings Directive requiring Energy Performance Certificates (EPC) is relevant.

This directive requires all properties to have an Energy Performance Certificate (EPC) covering the residential and commercial sectors. The Certificate is valid for ten years and includes an Energy Efficient Rating of between A and G.

Since 26th March 2015 the minimum energy efficiency standard (MEES) has been introduced.

This minimum standard applies to both domestic and non-domestic property and from 1st April 2018 Landlords have been unable to let an F or G rated commercial property on a new or renewed tenancy / lease. 8 | P a g e

Page 73 of 93 SECTION TWO – ASSUMPTIONS & CONSIDERATIONS

From 1st April 2020, the regulations apply to all property leases, initially for domestic properties, and then in 2023 non-domestic properties too.

Exceptions include leases of less than six months and leases of longer than 99 years as well as listed buildings.

For these purposes we have assumed that the properties meet the E or higher required rating for letting purposes.

TENURE

We have been informed that East Hertfordshire District Council can prove Title to the asset(s) and that there are no other unusual or onerous covenants restricting use or fragmentation.

NON-PUBLICATION CLAUSE

Our letter of consent will be given when a final proof of the document is available, and the consent will refer to a specimen annexed and signed as identification of what has been approved.

This report is provided for the stated purpose and for the sole use of the named client and their professional advisors and the Valuer accept no responsibility whatsoever to any other person.

This report is in our view confidential and contains commercially sensitive data and information.

PROFESSIONAL INDEMNITY

Wilks Head & Eve’s Public Liability Insurance cover and Professional Indemnity Insurance cover is held and limited to the amount of £10 million for those properties identified within this report.

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Page 74 of 93 SECTION THREE – VALUATION COMMENTARY

SECTION THREE – VALUATION COMMENTARY LOCATION

 Bishops Park Community Centre – The Community Centre is situated in Bishops’ Stortford on Lancaster Way around 2.2 miles from the Town Centre. The property is adjacent to the Tesco Super Store and the surrounding area consists of a mixture of residential dwellings and commercial units.

 St Michael’s Mead Community Centre – The Community Centre is situated on Turners Crescent in Bishop’s Stortford around 2 miles from the Town Centre. The surrounding area is predominately made up of residential dwellings.

 Havers Community Centre – The Community Centre is situated in Bishop’s Stortford in close proximity to the Town Centre. The property is located on Knights Row adjacent to the local cemetery. The surrounding area is predominately made up of residential dwellings and a few retail units between Havers Lane and Elizabeth Road.

DESCRIPTION

 Bishops Park Community Centre – Two storey brick purpose-built community centre, complete with a hip-valley tiled roof. We understand that the floor area for this building is 397m2.

 St Michael’s Mead Community Centre – Two storey brick purpose-built community centre, complete with a jerkinhead roof tiled. We understand that the floor area for this building is 450m2.

 Havers Community Centre – Single storey brick purpose-built community centre, complete with a low hip tiled roof. We understand that the floor area for this building is 285m2.

VALUATION COMMENTARY

Therefore, in order to arrive at our valuation conclusions, we have ascertained our estimated rental value for each centre and capitalised this at an appropriate yield to arrive at our capital values.

a) Estimated Rental Value (akin to Market Rent) For these purposes we would be of the view that the rental value for the asset should be determined with reference to comparable community centre transactions.

It is generally accepted that open market transaction comparables for community centres are sparse.

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Page 75 of 93 SECTION THREE – VALUATION COMMENTARY

Often these assets are let at nominal rental amounts on the basis that the asset provides a service to the local community and often the freeholder (commonly a local authority) benefits from this service provision as it is a net cost saving on their own service requirements.

Pursuing Market Rents can also create political tension with these types of services often being run on a not for profit basis by the community.

However, with the changes to local authority financing and grants in recent years there is perhaps more pressure on local authorities to be self-sufficient in relation to financing services and we are finding that these types of assets have been identified as an area to explore the potential of maximising rental income.

This process is ongoing and whilst there are few comparables currently we would expect that this market will increase with more rents akin to ‘Market Rent’ being agreed in the future.

In order to determine the appropriate rental value for these properties we have assessed the current rental market in the local area.

As referenced above we are of the view that there is a limited amount of comparable information to draw upon currently in the immediate area of Bishop’s Stortford.

As a result of this we have had to widen our search to include the wider Hertfordshire area in order to find suitable comparables for the subject property.

This analysis of the Hertfordshire area has been undertaken in order to determine the appropriate estimated rental value resulting in the following ranges:

Subject Property Post code Type Sq. M Bishops Park Community Centre CM23 4DA Community Centre 397 Address Post code Type Sq. M £/per m2 Age Concern, Priory Street, Ware, Herts SG12 0DE Community Centre 336 £38

Watton-at-stone Community Sports Hall, School SG14 3SF Leisure centre and 359.9 £40 Lane, Watton At Stone, Hertford premises Buntingford Community Centre, Luynes Rise, SG9 9SG Community centre 429.1 £38 Buntingford, Herts Community Centre, Turners Crescent, Bishops Community centre CM23 4FZ 413.05 £40 Stortford, Herts, and premises Standon And Puckeridge Community Centre, Community centre SG11 1TF 515.53 £38 Station Road, Puckeridge, Ware, Herts and premises

Stanstead Abbots St Margarets Village Club R/o 4-6, High Street, Stanstead Abbotts, Ware, SG12 8AB Clubhouse 400.4 £38 Herts

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Page 76 of 93 SECTION THREE – VALUATION COMMENTARY

Subject Property Post code Type Sq. M St Michaels Mead Community centre CM23 4FZ Community Centre 450 Address Post code Type Sq. M £/per m2 Community Centre, Turners Crescent, Bishops Community centre CM23 4FZ 413.05 £40 Stortford, Herts, and premises Buntingford Community Centre, Luynes Rise, SG9 9SG Community centre 429.1 £38 Buntingford, Herts Stanstead Abbots St Margarets Village Club R/o 4-6, High Street, Stanstead Abbotts, Ware, SG12 8AB Clubhouse 400.4 £38 Herts Standon And Puckeridge Community Centre, Community centre SG11 1TF 515.53 £38 Station Road, Puckeridge, Ware, Herts and premises Northgate End Activity Centre 14, Northgate CM23 2EU Hall and premises 570.11 £35 End, Bishops Stortford, Herts Mr Barrett, The Forebury, Sawbridgeworth, CM21 9BD Hall and premises 471.9 £35 Herts

Subject Property Post code Type Sq. M CM23 3GR Havers Community Centre Community Centre 285

Address Post code Type Sq. M £/per m2

Aston Village Hall, New Park Lane, Aston, SG2 7ED Hall and premises 222.2 £38 Stevenage, Herts Thorley Community Centre, Friedberg Avenue, Community centre CM23 4RF 282.71 £40 Bishops Stortford, Herts and premises Community centre The Community Hall 115e, Cecil Road, Hertford CM23 2EN 193.46 £38 and premises Community centre 25, Perrett Gardens, Hertford SG14 2LW 208.45 £40 and premises Widford Village Hall, Bell Lane, Widford, Ware, SG12 8SH Hall and premises 259.7 £35 Herts

In addition to the above comparable evidence searches we have also referenced the current Valuation Office Agency schemes for these types of assets.

Whilst the antecedent valuation date is now some time ago the consensus is that this market has been static over the period to the valuation date and therefore, we are of the view that this information is still relevant at the valuation date.

The scheme for community centres in the locality indicates a range of £35/sqm - £45/sqm for Community Centres in Hertfordshire area dependent on quality and size, which is broadly in line with what we have found from our comparable searches.

We have therefore concluded that a range of £35/sqm - £40/sqm is appropriate in this instance.

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Page 77 of 93 SECTION THREE – VALUATION COMMENTARY

The estimated rental values, in our opinion, for the three assets are:

 Bishops Park Community Centre: o £15,880pa – say £16,000pa  St Michael’s Mead Community Centre: o £16,875pa – say £17,000pa  Havers Community Centre: o £9,975pa – say £10,000pa

b) Yields In relation to yields we have both referred to market reports and individual transactions in arriving at our conclusions.

As with the rental comparables there is limited transaction evidence to draw upon when arriving at an appropriate yield.

In this instance we have adopted 10% which, in our professional view is an appropriate reflection of the location, quality and risk factors for the subject assets.

These have been applied on a gross basis.

c) Existing Use Value – Community Centres In order to arrive at our capital values, we have capitalised the estimated rental values by an appropriate yield as outlined in the previous sections.

The capital values, in our opinion, for each centre are as follows:

 Bishops Park Community Centre - £160,000  St Michael’s Mead Community Centre - £170,000  Havers Community Centre - £100,000

We have provided the individual calculation spreadsheets within Section Four – Appendices.

d) Additional considerations It should be noted that these types of asset fall within the wider use class of D1 use.

This includes nursery type assets which can command significantly higher rental values than the above range used to arrive at our capital values.

This range has been arrived at under the assumption that the current use will continue at these sites however this is a potential consideration point for the Authority.

In addition to the above it should also be noted that we have disregarded any potential alternative use for the sites.

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Page 78 of 93 SECTION THREE – VALUATION COMMENTARY

We are of the view that were a change of use granted for the sites it may well be that the resulting value would be higher than the current Existing Use Value.

We would therefore recommend that a form of restrictive clause is added as part of any disposal agreement.

No allowance has been made for acquisition / disposal costs or taxation.

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Page 79 of 93 SECTION FOUR – APPENDICES

SECTION FOUR - APPENDICES

EAST HERTFORDSHIRE DISTRICT COUNCIL EXISTING USE VALUE (EUV)

PROPERTY ADDRESS Bishop's Park DESCRIPTION Community Centre VALUATION DATE 16/04/2020 TENURE Freehold

Floor Area £ / sq.m £ £ £

Building 397 £40 £16,000

Annual Value £16,000

YP in perpetuity @ 10% 10.0000

VALUE, say, £160,000

EAST HERTFORDSHIRE DISTRICT COUNCIL EXISTING USE VALUE (EUV)

PROPERTY ADDRESS St Michael's Mead DESCRIPTION Community Centre VALUATION DATE 16/04/2020 TENURE Freehold

Floor Area £ / sq.m £ £ £

Building 450 £37.50 £17,000

Annual Value £17,000

YP in perpetuity @ 10% 10.0000

VALUE, say, £170,000

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Page 80 of 93 SECTION FOUR – APPENDICES

EAST HERTFORDSHIRE DISTRICT COUNCIL EXISTING USE VALUE (EUV)

PROPERTY ADDRESS Havers DESCRIPTION Community Centre VALUATION DATE 16/04/2020 TENURE Freehold

Floor Area £ / sq.m £ £ £

Building 285 £35 £10,000

Annual Value £10,000

YP in perpetuity @ 10% 10.0000

VALUE, say, £100,000

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Page 81 of 93 SECTION FIVE – COMPANY INFORMATION

SECTION FIVE – COMPANY INFORMATION COMPANY INFORMATION

Wilks Head & Eve LLP, 3rd Floor 55 New Oxford Street, London, WC1A 1BS Tel 020 7637 8471 Email [email protected] www.wilks-head.co.uk

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Page 87 of 93 Renewable Electricity Comparison

CFO 18 th May 2020 Page 88 of93

• At a meeting of the Finance and Policy Committee on 16th September 2019 and subsequently approved on 30th September 2019 it was resolved that – That members be offered the opportunity to consider a supplier of 100% renewable electricity on the next occasion that the Council energy contract is tendered (noting that this occurs approximately at intervals of two years) • The contracts for all electricity supplies to Town Council properties end on 30th June 2020 and quotations have been sought for renewals (due to the current pandemic some responses are still to be received) • Thus far quotes have been received from British Gas, EON and Octopus Energy and the difference in cost over two years is shown overleaf – British Gas have not confirmed if their quote is for 100% renewable electricity – EON have confirmed that their quote is for 100% renewable electricity – Octopus Energy only supply 100% renewable electricity and state on their website that they are Which? recommended (January 2020) and approved by Friends of the Earth • Of the quotes received to date the lowest prices are with Octopus Energy so it is intended to move all Town Council electricity contracts to them – Note that quotes are valid for a limited time so the actual standing charge and unit rates may differ slightly Page 89 of93

Change in estimated two year total cost vs. lowest quote, per location Octopus Eon British Gas Markwell Pavilion Lowest Estimate +£135.72 +£149.95 Elsie Barrett Room Lowest Estimate +£331.70 +£81.46 Cemetery Chapel Lowest Estimate +£265.47 +£79.66 Cemetery Lodge Lowest Estimate +£30.11 +£677.20 Cemetery Toilets Lowest Estimate +£246.80 +£75.25 Market Sq. Toilets Lowest Estimate +£180.25 +£138.12 Paddling Pool Lowest Estimate +£4.17 +£1,6616.91 Old Mon. Shared Lowest Estimate +£316.38 +£453.97 Old Mon. Offices Lowest Estimate +£192.89 +£515.55 TIC Lowest Estimate +£96.34 +£349.51 Page 91 of93 Total Lowest Estimate +£1,799.83 +£4,137.59

Markwell Cemetery Cemetery Cemetery Market Paddling Pavilion Chapel Lodge Toilets Sq. Toilets Pool BG 30.141 30.141 30.141 30.141 30.141 30.141 Standing BG Unit 15.094 15.094 15.512 15.094 15.094 15.029 Eon 30.000 39.300 30.000 39.300 30.000 30.000 Standing Eon Unit 14.880 20.710 13.320 20.710 15.880 13.320 Octopus 24.260 24.260 24.260 24.260 24.260 24.260 Standing Octo. Unit 13.360 13.360 13.360 13.360 13.360 13.360 Two year contract prices and all figures are in pence. Standing charges are per day and unit charges are per kilowatt hour Page 92 of93

Elsie Barrett Old Monastery Old Monastery TIC Room Shared Offices BG Standing 30.141 30.141 30.151 30.141 BG Unit Day 16.154 16.573 16.089 11.573 BG Unit Night 10.946 11.365 10.881 11.365 Eon Standing 39.300 30.000 30.000 30.000 Eon Unit Day 22.310 14.960 14.360 14.960 Eon Unit Night 14.340 9.590 9.200 9.590 Octopus Standing 24.260 24.260 24.260 24.260 Octopus Unit Day 14.290 14.290 14.290 14.290 Octopus Unit Night 9.310 9.310 9.310 9.310 Two year contract prices and all figures are in pence. Standing charges are per Page 93 of93 day and unit charges are per kilowatt hour