Constitution of Smash Club

Article 1: Name and Purpose

Section 1.1: Name The name of this organization is currently Smash Club

Section 1.2: Purpose The purpose of this group is to promote the Smash Bros community, spread interest for the video game series, and provide an outlet and location for people interested in our activities. Subsection 1.2.1: Activities Activities fall under these categories: 1. Super Smash Bros 2. Super Smash Bros Melee 3. Super Smash Bros Brawl 4. Project M 5. Super Smash Bros for 3DS and Wii U 6. Tournaments promoting the above games 7. Gaming Sessions promoting the above games 8. Anything else deemed necessary

Article 2: Membership

Section 2.1: Requirements Interested candidates who are enrolled Michigan Tech students may pay a $5 member due fee at the beginning of the semester to become a member. These fees are to be collected by the Treasurer or their designee.

Meetings shall be held at least four times per semester. Members shall attend at least 75% of the General Meetings during the given semester to retain membership and privileges. Approved absences do not reflect negatively against this calculation.

Section 2.2: Privileges Member privileges are as follows: ● Right to nominate and vote for elected officers and other organization­related topics ● Ability to rent club equipment ● Notifications of upcoming, club­sponsored tournaments, with possible entry fees being waived Further privileges will be added as necessary

Loss of privileges are as follows: ● Failing to attend the General Meetings ● Misusing/damaging the club’s equipment ● Failing to abide by the Code of Conduct Further loss of privileges will be added as necessary

Subsection 2.2.1: Equipment Rental Terms of rental equipment are to be determined by the Executive Board at a later time

Section 2.3: Code of Conduct A Code of Conduct shall be in place during all meetings and events pertaining to Smash Club and it’s affiliates. This Code of Conduct applies to both member and non­member participants. Anyone violating the Code of Conduct will lose any privileges and be asked to leave the meeting/event.

The rules for the Code of Conduct include, but are not limited to, the following: ● Be respectful to members, faculty, staff, and attendees at Smash Club meetings and events ● Do not perform any actions that would reflect negatively on Smash Club or its affiliates ● Respect the club’s equipment, and return it in the condition received Further rules for the Code of Conduct will be added as necessary

Section 2.4: Equal Opportunity Policy In compliance with Michigan Technological University’s Board of Control Equal Opportunity Policy effective February 24, 2011, Michigan Tech will not discriminate on the basis of race, religion, color, national origin, age, sex, sexual orientation, gender identity, height, weight, genetic information, or marital status. In addition, the organization is committed to the policy of not discriminating against disabled individuals and veterans.

Article 3: Elected Officers Any elected officer is allowed to appoint designees to aid in operation of their respective responsibilities after official discussion and voting in an Executive Board Meeting.

Section 3.1: Eligibility Elected officers are to serve a term of one year

Subsection 3.1.1: Nominations Club members enrolled at Michigan Tech in good academic standing, who retain a cumulative GPA of 2.25 or higher may be nominated for an officer position. Any member has the right to make a nomination; however, each nomination must be seconded.

Subsection 3.1.1: Elections Elections of officers are to occur during the last scheduled meeting of each spring semester, with the new elected officers filling their respective positions during the first week of the fall semester. Only members are allowed to partake in voting. The election sequence is as follows: President, Vice President, Secretary, Treasurer, Chairpersons. For each position, members will vote for one nominee only. All voting shall be performed through secret ballots, which are collected and tabulated by the current Secretary. The current Secretary shall also destroy the ballots immediately after tabulation. Once all members have voted, the nominee who receives the majority vote (50% + 1) with quorum (67% members in attendance) from the populace will be awarded the officer position.

Special Circumstances: ● In the event of a single candidate, voting will simply be of an “approve” or “disapprove” nature. Voting and tabulation procedures will remain as previously stated. ● If a condition of split decision exists, it will be the responsibility of the standing President to appoint a candidate after private consultation with the current Advisor. ● If a required position is vacant, the Executive Board reserves the right call an immediate election to fill the position.

An officer may be removed from office on the grounds of malfeasance, misfeasance, or nonfeasance of their responsibilities by a majority vote with quorum.

Section 3.2: President The President is to act as the public figurehead for the club, as well as coordinating and presiding over all general and Executive Board Meetings. The President shall also mediate all disputes, and is in charge of the operation of the organization.

Section 3.3: Vice President The Vice President shall preside over all meetings and functions that the President is unable to attend. In addition, the Vice President assists with operation of the club, and provides counsel to the organization.

Section 3.4: Secretary/Treasurer The Secretary is responsible for all written communication within the club, including attendance and meeting minutes. Furthermore, the Secretary governs all votes and their results. The Treasurer is responsible for collecting member dues, coordinating organization funds, attending budget hearings, and managing all financial records.

The roles of both Secretary and Treasurer may be divided into two individual officers as needed.

Section 3.5: Chairpersons Additional Chairpersons will be appointed by the President as necessary. The responsibilities of each chairperson will vary, and will be discussed by the Executive Board prior to election and/or inception of the position. An official vote for election may be conducted for new Chairpersons, but is not necessary. Existing Chairpersons required for more than one term follow the process of nomination and election as outlined in Section 3.1.

Article 4: Meetings Rooms and times are subject to change, and members shall be notified in advance (one week, or the earliest opportunity) about any changes

Section 4.1: Executive Board Meetings Meetings are to be held twice a semester, with only Executive Board members attending each meeting. Generally, these meetings will be held at the beginning and end of each semester, occurring before the next scheduled General Meeting of the semester.

Section 4.2: General Meetings Meetings are to be held at least four times per semester. Additional meetings will scheduled by the Executive Board as necessary, and advance notice (one week, or the earliest opportunity) will be given to all members about all meetings occurring during the semester. At least two Elected Officers shall attend each General Meeting, and must inform members about the topics discussed at the Executive Board Meeting. Only members are able to attend the General Meetings, and any voting shall be performed during the meeting as necessary.

Section 4.3: Events Events are to be held throughout the semester at various times. Both members and non­members are able to attend, and are encouraged to propose topics; however, only members are able to vote on topics brought up during the events. At least two Elected Officers shall attend each event.

Article 5: Amendments

Section 5.1: Proposal Amendments may be proposed by any member of the organization at any General Meeting.

Section 5.2: Voting Any proposed amendment will be voted on at the next General Meeting, and will be announced. The amendment may be amended, and the amendments to the amendment amended, as much as desired until the amendment is voted on.

Section 5.3: Ratification Ratification will require a majority vote with quorum by the group at any General Meeting. All amendments and by­laws must be approved by Student Activities.

Article 6: Advisor The club is to have an Advisor, as required by university policy. The Advisor will be updated on club activities at all times. The Advisor shall also act as a contact with the University, and will handle necessary communications with the University. The Advisor shall attend all Executive Board Meetings. Any change in Advisor must be approved by Student Activities.

Article 7: Finances Club funds will come from dues, equipment rental, and any other fundraising deemed necessary for special projects. Expenditures will be authorized by a majority vote with quorum at any General Meeting. The keeping of funds are the responsibility of the Treasurer and their designees.

Article 8: Committees Any type of committee can be created to perform any task by any Elected Officer or group of Elected Officers, and will be dissolved upon completion of the task.

Article 9: Ratification Ratification of this constitution will require a majority vote with quorum at a General Meeting. It will go into effect upon approval by Student Activities or their respective designee.