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Regular Meeting of the School Board Eisenhower Community Center Boardroom August 17, 2021 — 7 P.M

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Regular Meeting of the School Board Eisenhower Community Center Boardroom August 17, 2021 — 7 P.M Regular Meeting of the School Board Eisenhower Community Center Boardroom August 17, 2021 — 7 p.m. ORDER OF BUSINESS I. CALL TO ORDER II. OPEN AGENDA A. Public Comment on Agenda Items The Hopkins School Board believes that hearing from our community members is crucial for implementing Vision 2031. If you wish to contact the Board via email instead of publicly commenting at a meeting, please use School- [email protected]. Public comment will be received both in person and through voicemail. Voicemail: If you wish to record a public comment to be played during the next School Board meeting, please call 952-988-4191 to hear a message with instructions from the Board Chair and to leave your public comment as a voicemail. Indicate at the beginning of the voicemail the agenda item you are commenting on, or if your comment is related to a topic not on the agenda. Please leave your message before 4:00 p.m. on the day of the School Board meeting in order to have your voicemail played during the public comment portion of the meeting. In Person: Please fill out a public comment card (located in the back of the Board Room) and hand it to the Board Chair before the meeting begins. Indicate on the card which agenda item you will be commenting on, or if you will be speaking on a topic that is not on the agenda. The Board Chair will invite you to the table to give your comment at the appropriate time. The Board will host two public comment periods per meeting. The first period will be during Open Agenda at the beginning of the meeting, during which the Board will only hear public comments related to items on the agenda for that meeting. This period will be a maximum of 30 minutes long. Speakers will be heard on a first come, first served basis. The second period will be at the end of the meeting, prior to adjournment. During this period, the Board will hear public comment on items not on the agenda. This period will be a maximum of 30 minutes long. Speakers will be heard on a first come, first served basis. Please keep individual comments to under three minutes. III. REPORTS A. Student Board Representatives Report Student Board representatives will highlight what is happening at Hopkins High School. B. Superintendent Reports Dr. Mhiripiri-Reed will share pertinent items with the Board. Note: The agenda is subject to change until formally approved. Regular Meeting of the School Board August 17, 2021 — 7 p.m. IV. APPROVAL OF AGENDA V. CONSENT CALENDAR (Board Information & Action — No Discussion) Purpose: These items provide the Board with information considered to be more “routine” in nature (e.g., personnel activity, contracts, bids, policies in second reading, etc.). If the Board deems an item to be necessary of additional discussion, a motion will be made to move the item to New Business. Recommendation: That the Board approves the Consent Calendar. A. Approval of Minutes — Regular Meeting & Executive Session Conducted on June 1, 2021 B. Human Resources — Personnel Updates C. Contract Update — Community Education Coordinators Handbook D. Proposal for Out of State and/or Overnight Travel — Cross Country Team VI. TREASURER’S REPORT Steve Adams, School Board Treasurer, met with Tariro Chapinduka, Director of Business Services, to review District bills. Adams will update the Board on financial disbursements in the amount of $15,124,319.27 for the period of May 25, 2021, through August 9, 2021. VII. UNFINISHED BUSINESS VIII. NEW BUSINESS A. Hopkins Public Schools Health and Safety Measures N. Lightfoot For the 2021-22 School Year — Resolution (Board Information, Discussion & Action) Background: Following MDE and MDH guidelines and recommendations, Hopkins Public Schools presents a resolution surrounding updated health and safety measures for our 2021-2022 school year. 2 Regular Meeting of the School Board August 17, 2021 — 7 p.m. Recommendation (roll call vote): That the Board passes the proposed Hopkins Public Schools Health and Safety Measures for the 2021-2022 School Year Resolution. B. Revised Policy 808: Face Coverings S. Andreson/ (Board Information, Discussion & Action) N. Lightfoot Background: The purpose of this policy is to establish requirements for employees, students, and other persons (including visitors, guests, contractors, etc.) present on school property to wear face coverings in classrooms, preschool, child care settings and other indoor areas. Recommendation: That the Board pass the revised resolution in first reading. IX. BOARD MEMBER REPORTS Board members will report on recent educational activities/events in which they have participated. X. INCIDENTAL REPORTS XI. NOTICES, REPORTS, AND COMMUNICATIONS XII. PUBLIC COMMENT — ITEMS NOT ON AGENDA The Board will hear public comment on items not on the agenda. This period will be a maximum of 30 minutes long. Speakers will be heard on a first come, first served basis. Please keep individual comments to under three minutes. XIII. ADJOURNMENT 3 Official School Board Minutes Regular Meeting of the School Board J u n e 1 , 2 02 1 The regular meeting of the Board of Education of Independent School District 270 was conducted virtually on Tuesday, June 1, 2021. The meeting was called to order at 7:03 p.m. School Board members present online and in person: Treasurer Steve Adams, Vice Chair Shannon Andreson, Chair Jennifer Bouchard, Director Tanya Khan, Director Kuhl, and Clerk Pederson. School Board members absent: Director Fartun Ahmed. Student Board reps present: Raines Lucas (12), Linda Nyakundi (12) and Elliot Berman (12).Student Board reps absent: None. Staff members present: Superintendent Rhoda Mhiripiri-Reed. Staff members absent: None. Open Agenda Bouchard explained that Open Agenda is facilitated through a designated voicemail box for recorded messages to be played at the meeting as well as by comment card if attending the meeting in person. Bouchard noted that no Open Agenda comments were submitted. Ellie Kratz provided thanks to Hopkins Staff for their work during the pandemic. She also requested that the mask mandate remain for K-6th grader for the coming 2021-22 School year. Student Board Representative Recognition Clerk Pederson provided thanks and recognition to the nine (9) Student School Board Representatives. The 2020-2021 Student Board Members are: Official School Board Minutes Regular Meeting of the School Board June 1, 2021 Sophomores: Isabella McCoy, Aidan Law and Keymora Searles. Juniors: Imani Kerre-Mongi, Angel Riley and Parker Chelikowsky. She highlighted their efforts in competing against two dozen of their peers for a space at the student board table. Pederson went on to individually recognized the senior Student Board Representatives: Elliot Berman, Linda Nyakundi and Raines Lucas. Reports Student Board Representatives: Seniors Berman, Nyakundi and Lucas shared comments and reflections on their final year at Hopkins High School. Superintendent: Dr. Mhiripiri-Reed provided details related to the June 4th Graduation Ceremony, congratulated our student board representatives and the class of 2021, provided appreciation to Hopkins’ staff and recent retirees. Approval of Agenda Adams moved, Kuhl seconded, to approve the agenda as presented. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Director Ahmed. Those opposed: None. Carried. Consent Calendar Pederson moved, Adams seconded, to approve the Consent Calendar with the exclusion of the Gender Inclusion Policy as follows: A) Approval of Minutes — Regular Meeting Conducted on May 18, 2021; B) Human Resources — Personnel Updates; C) Policies in Second Reading; D) Hopkins Compensation Model MOU; E) Acceptance of Gifts — January 2021-May 2021. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Director Ahmed. Those opposed: None. Carried. Treasurer’s Report 2 Official School Board Minutes Regular Meeting of the School Board June 1, 2021 Treasurer Adams highlighted expenses of interest. Adams moved and Khan seconded, to approve the financial disbursements in the amount of $2,753,610.96 for the period of May 11, 2021, through May 24, 2021. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried. Acceptance of FY 2021-2022 Budget Director Chapinduka presented the Executive Summary from the 2021 Budget Book. His summary provided final details to the Board for the approved 2021-22 budget. Chapinduka mentioned that these numbers may change as enrollment and funding/allocations from the government may change in the next coming months. The decrease of approximately 2% in enrollment over the past five years is slighted to continue for the foreseeable future. He remined board members that the Predictable Staffing Model (PSM) has a few components from the budget that are now allocated in each specific building’s budgets. Chapinduka concluded that the FY 2021-22 budget is structurally balanced. Factoring in the one-time fund stimulus resources, the projected General Fund Revenue and Expenditures both total $106,274,096.00 resulting in $0 projected surplus/deficit. Board members thanked Director Chapinduka and the Citizens Financial Advisory Committee (CFAC) for their work on this year’s budget. Kuhl move Pederson seconded to adopt the proposed Fiscal Year 2021-2022 budget. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Director Ahmed. Those opposed: None. Carried. Lindbergh Center Name Change 3 Official School Board Minutes Regular Meeting of the School Board June 1, 2021 At the workshop on May 18, 2021, the Board heard a presentation from Hopkins Community Education and Engagement Coordinator, Alex Fisher and Hopkins Facility Use Coordinator, Dre Jefferson as well as community members on the potential renaming of the Lindbergh Center. Bouchard explained that the Cities of Minnetonka and Hopkins would be represented on the re-naming task force committee.
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