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Redirecting to East Ayrshire Council EAST AYRSHIRE COUNCIL GOVERNANCE AND SCRUTINY COMMITTEE - 24 SEPTEMBER 2010 AWARDING OF CONTRACTS - PERIOD FROM 5 JUNE TO 10 SEPTEMBER 2010 Report by the Executive Director of Finance and Corporate Support 1. PURPOSE OF REPORT 1.1 The purpose of this report is to provide, for information, details of tenders which have been accepted on behalf of the Council for the period from 5 June to 10 September 2010. The amounts shown are the actual costs of the contracts and are exclusive of professional fees. 2. BACKGROUND 2.1 The Corporate Governance Committee at its meeting held on 8 June 2006 (Item 7, Page 2273, 03/07) and subsequently at the Council meeting on 6 December 2007 (Item 7, Page 199, 07/11) agreed to approve and adopt the revised Standing Orders relating to Contracts and Tendering, which apply to all contracts for the supply of goods and materials, for the provision of services or for the execution of works. The contracts were awarded in terms of these Standing Orders. 3. CONTRACTS 3.1 The outcome of the tendering process in respect of each contract is shown at Appendix I together with the anticipated contract duration times, where applicable. 4. FINANCIAL IMPLICATIONS 4.1 The Client Departments confirmed that the cost of the works could be provided from existing budgets. 5. LEGAL/AUTHORITY IMPLICATIONS 5.1 These contracts were awarded in terms of Paragraph 25 of the Council’s Standing Orders relating to Contracts. 6. POLICY/COMMUNITY PLANNING IMPLICATIONS - Nil. 7. RECOMMENDATION 7.1 The Committee is asked to note the contracts awarded to date. Alex McPhee Executive Director of Finance and Corporate Support 8 September 2010 SMcH/SC LIST OF BACKGROUND PAPERS 1. Tender Outcome Report dated 4 May, 17 May and 4 and 22 June 2010. 2. Memos dated 6 May, 7 May, 13 May, 17 May and 31 May, 3 June, 7 June, 8 June, 14 June, 22 June and 24 June, 2 July, 5 July, 20 July and 23 July and 5 August and 11 August 2010 by the Project Delivery Manager. 3. Memos dated 21 January, 4 June, 2 and 30 July, and 5, 24 and 27 August 2010 from the Head of Roads and Transportation. 4. Memo dated 17 February and 11 March 2010 from the Head of Planning and Economic Development. Any person wishing to inspect the background papers relative to this report should contact Sharon McHarg, Administrative Officer on Tel No (01563) 576131. Any person wishing further information on this report should contact Bill Walkinshaw, Head of Democratic Services on Tel No (01563) 576135. Implementation Officer: Sharon McHarg, Administrative Officer. APPENDIX I 1. EDUCATIONAL & SOCIAL SERVICES 1.1 EDUCATION CONTRACT SUCCESSFUL CONTRACTOR AND AMOUNT James Hamilton Academy Clark Contracts Ltd, Paisley Other Contractors in Alphabetical Order:- AKP Scotland Ltd, East Refurbishment to Home Kilbride; Forbes & Whiteford Ltd, Kilmarnock; KG Builders, Ardrossan; £116,494.14 Economic Room (Phase 2) Linea Construction Ltd, Prestwick; and Taylor & Fraser Ltd, Paisley. Contract Duration: 7 June to Offers Received in Ascending Order:- £121,589.06; £122,235.63; 16 August 2010 £135,423.28; and £139,890.15. Estimated Costs: £126,770 1 Tenderer did not submit a tender. *1Dunlop Primary School, James Walker & Son Other Contractors in Alphabetical Order:- W Cumming & Son, Ayr; Kitchen and Counter Renewal KG Builders, Ardrossan; Luddon Construction Ltd, Glasgow; D £25,708.83 McLaughlan & Sons, Irvine; and Taylor & Fraser Ltd, Paisley. Contract Duration: 30 June to 13 August 2010 Offers Received in Ascending Order:- £25,456.00; £30,252.00; £34,776.63; and £43,224.10. Estimated Costs: £30,000 1 Tenderer did not submit a tender. Lainshaw Primary School, Forbes & Whiteford Ltd, Other Contractors in Alphabetical Order:- Adam McLaughlin Joinery, Stewarton, Kitchen Kilmarnock Ayr; J Anderson Builders, Irvine; James Walker & Sons, Dreghorn; Refurbishment James Whyte Joiners, Irvine; and W Cumming & Son, Ayr. £27,664.17 Contract Duration: 30 June Offers Received in Ascending Order:- £29,025.36; and £31,688.60. to 13 August 2010 3 Tenderers did not submit a tender. Estimated Costs: £35,000 Loudoun Academy, Kitchen John McCaig & Sons Ltd, Ayr Other Contractors in Alphabetical Order:- Arthur McKay & Co Ltd, and Counter Renewal and Loanhead; John McNicol & Co (Electrical Engineer) Ltd, Glasgow; Lorne £210,498.63 Technical Rewire Stewart Services Ltd, Glasgow; and T Brown (Ayr) Ltd, Ayr; and Weir & McQuiston (Scotland) Ltd, Wishaw. Contract Duration: 30 June to 16 August 2010 Offers Received in Ascending Order:- £214,274.45; £240,575.22; £267,173.71; and £314,295.81. Estimated Costs: £200,000 1 Tenderer did not submit a tender. *1 To include a bill of additions adding in a sink and unit in the sum of £437.85 CONTRACT SUCCESSFUL CONTRACTOR AND AMOUNT Window and External Door Thermashield Insulation Ltd, Other Contractors in Alphabetical Order:- A C Whyte & Co Ltd, Replacement Silverwood Glasgow Glasgow; Ark Joinery Contracts Ltd, Cumnock; Avonholm Windows Ltd, Primary School, Phase 2, Glasgow; Marshall Brown (Windows) Ltd, Glasgow; and Radbury of Ayr £30,182.56 Kennedy Drive, New Farm Ltd, Ayr. Loch, Kilmarnock Offers Received in Ascending Order:- £31,310.81; £39,816.49; Contract Duration: Mid- £41,776.31; and £59,162.67. October to End-October 2010 1 Tenderer did not submit a tender. Estimated Costs: £40,408.75 *2Children’s Residential Ashleigh (Scotland) Ltd, Dumfries Other Contractors in Alphabetical Order:- CBC Glasgow Ltd, House, Baird Place, Glasgow; CCG Scotland Ltd, Glasgow; Clark Contracts Ltd, Paisley; £921,004.53 Kilmarnock Cruden Building Renewals Ltd, Glasgow; and David H Allen Ltd, Glasgow. Contract Duration: August 2010 to July 2011 Offers Received in Ascending Order:- £900,088.71; £906,695.41; £928,074.30; £947,107.27; and £986,092.16. Estimated Costs: £1,300,000 Renewal of Internal and Forbes & Whiteford Ltd, Other Contractors in Alphabetical Order:- KG Builders, Ardrossan; External Doors and Ancillary Kilmarnock Laidlaw Scott, Paisley; Linea Construction Ltd, Prestwick; Luddon Work at Cumnock Academy, Construction Ltd, Glasgow; and MCW Scotland Ltd, Ayr. £161,957.40 Cumnock Offers Received in Ascending Order:- £163,493.40; £175,992.44; Contract Duration: 11 £185,444.52; £198,664.81; and £233,048.03. October to 16 November 2010 Estimated Costs: £150,000 *2 To include several provision sums to facilitate additionally requested work, unforeseen works and the need for a contract particular insurance in the sum of £65,567.50. 2. FINANCE AND CORPORATE SUPPORT 2.1 ASSET IMPROVEMENT SERVICE CONTRACT SUCCESSFUL CONTRACTOR AND AMOUNT *3 Provision of Manned Trustcare Security (Scotland) Ltd, Other Contractors in Alphabetical Order:- Advance Security UK Ltd, Security Service Cumnock Livingston; G4S Secure Solutions Ltd, Glasgow; ISS Pegasus Security, London; Izon Security Ltd, Motherwell; Mitie Security Ltd, Glasgow; Contract Duration: 3 years Schedule of Rates with the option to extend for a Monarch Security Ltd, Glasgow; and OCS Group UK Ltd, Glasgow. further two one year periods. Offers Received in Ascending Order:- Four offers received on a Schedule of Rates basis. Estimated Costs: £150,000 per annum 3 Tenderers did not submit a tender. *3 This contract was subject to an evaluation process, the award criteria being:- price - 80%; quality management proposals - 10%; and ability to deliver the service - 10%. 2.2 INFORMATION TECHNOLOGY CONTRACT SUCCESSFUL CONTRACTOR AND AMOUNT *4 Supply, Install, Maintain G4S Utility Services (UK) Ltd, Other Contractors in Alphabetical Order:- AC Gold Services Ltd, AMRs Newcastle Upon Tyne Stirling; AECOM, Edinburgh; Alba Gas Ltd, Glasgow; Bglobal Metering Ltd, Darwen; British Gas Business, Leicester; CADmeleon Technical Contract Duration: 5 years Schedule of Rates Services Ltd, Alloa; CX Energy, Swindon; Daisy Communications Ltd, Estimated Costs: £350,000 Nelson; Dataserve UK, Glasgow; Developing IT Ltd, Stirling; Eaton per annum Electric Ltd, Aylesbury; Elcomponent Ltd, Bishops Stortford; EMC Ltd, Stokesley; Ener-G Holdings plc, Manchester; eSave, Inverness; Exoteric Gas Solutions, Wembley; Gaselect, East Kilbride; GDS Radios UK Ltd, Glasgow; Go Green, Hamilton; IMServ, Milton Keynes; Invincible Fire & Security Ltd, Ardrossan; JBE Building Services Scotland Ltd, Edinburgh; London Borough of Lambeth, London; MITIE Technical Facilities Management, Portsmouth; PIRI Ltd, Winchester; Rok Plumbing, Glasgow; Stark, Horley; STC Energy, Chorley; Subaqua Solution, Dundee; Telent Technology Services Ltd, Warwick; Touch International, Glasgow; Truread, Wilmslow; Ultimate Power Supplies, Stirling; and William Lawther GI Services, Paisley. Offers Received in Ascending Order:- 4 offers received on a Schedule of Rates basis. 30 Tenderers did not submit a tender. *4 This contract was subject to an evaluation process, the award criteria being:- price - 50%; functionality - 30%; management of contract/support - 20% 2.3 HUMAN RESOURCES (HEALTH AND SAFETY) CONTRACT SUCCESSFUL CONTRACTOR AND AMOUNT *5 Asbestos Removal and Rhodar (Scotland) Ltd, Glasgow Other Contractors in Alphabetical Order:- Enviraz (Scotland) Ltd, Disposal Service Glasgow; Kitsons Environmental, Glasgow; Pectel (A Keltbray Division), Schedule of Rates Basildon; Reigart Contracts Ltd, Coatbridge; Amiante Ltd, London; Contract Duration: 3 years with the option to extend for a Damada Asbestos Removals Ltd, East Kilbride; and G O’Brien & Sons (NDC) Ltd, East Boldon. further two one year periods :- 4 offers received on a Schedule Estimated Costs: £100,000 Offers Received in Ascending Order per annum of Rates basis.
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