NOTICE OF MEETING AND AGENDA REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA COUNCIL CHAMBERS AT 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS APRIL 6, 2021 6:00 P.M.
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This meeting will be held with in-person attendance and comments by the public.
However, due to COVID-19, members of the public who attend the meeting must follow social distancing guidelines.
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DATE: APRIL 6, 2021 MAYOR KAHL TIME: 6:00 P.M. COMMISSIONER DECKER COMMISSIONER HILL COMMISSIONER MINGUS COMMISSIONER SUTHERLAND
1. CALL TO ORDER:
2. ROLL CALL:
3. INVOCATION:
4. PLEDGE TO THE FLAG:
5. PUBLIC HEARING:
5.I. “PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2021 TO APRIL 30, 2022.”
Documents:
PUBLIC HEARING NOTICE AND AGENDA - 04.06.2021 AT 6P (PROPOSED APPROPRIATION ORDINANCE AND BUDGET (MAY 1, 2021 TO APRIL 30, 2022)).PDF
6. APPROVAL OF MINUTES:
6.I. Motion to approve the minutes of the Regular Meeting held on March 16, 2021 and the minutes of the Special Meeting for a Working Session held on March 16, 2021.
Documents:
2021.03.16 MINUTES.PDF 2021.03.16 WORKING SESSION MINUTES AT 4P.PDF
7. COMMUNICATIONS:
7.I. Special Proclamation by Mayor Kahl.
7.II. Receive and File - Illinois Department of Transportation Compliance Review #69 covering receipt and disbursement of Motor Fuel Tax funds by the city for the period beginning January 1, 2019 and ending December 31, 2020.
Documents:
IDOT COMPLIANCE REVIEW NUMBER 69 - 2019-2020.PDF
8. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON AGENDA ITEMS:
9. CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
(All matters listed under CONSENT AGENDA will be enacted by one motion and one roll call vote. There will not be separate discussion on these items. If discussion is desired by Members of the City Council, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the CONSENT AGENDA should contact a City Council Member and request that the item be removed for discussion.)
Motion to approve the Consent Agenda.
9.I. Item Number 1 – Adoption of Resolution Number 2021-135 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 22 in the amount of $2,821,669.45.
Documents:
RESOLUTION NUMBER 2021-135.PDF
9.II. Item Number 2 – Adoption of Ordinance Number 4559 on its Second Reading - (AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY.)
Documents:
ORDINANCE NUMBER 4559 - SECOND READING.PDF
9.III. Item Number 3 - Adoption of Ordinance Number 4560 on its Second Reading - (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Special Use for a short-term rental use for residential property zoned “R- 1, One Family Dwelling District”.)
Documents:
ORDINANCE NUMBER 4560 - SECOND READING.PDF
9.IV. Item Number 4 - Adoption of Ordinance Number 4561 on its Second Reading - (AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Changing the zoning classification of the Property from "M 3, Manufacturing District, Transitional" to "R-4, Multiple-Family Dwelling (Residential) District".)
Documents:
ORDINANCE NUMBER 4561 - SECOND READING.PDF
9.V. Item Number 5 - Adoption of Resolution Number 2021-121 on its Second Reading - Resolution allocating $875,000 of Motor Fuel Tax Funds for the 2021 Street Maintenance Program and confirming and approving 2021 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Program.
Documents:
RESOLUTION NUMBER 2021-121.PDF
9.VI. Item Number 6 - Adoption of Resolution Number 2021-117 on its Second Reading - Resolution Approving an Agreement with the Illinois Department of Transportation for Route 116 Roadway and Signal Improvement Project.
Documents:
RESOLUTION NUMBER 2021-117 - SECOND READING.PDF
10. ITEMS REMOVED FROM CONSENT AGENDA:
11. COMMISSIONER HILL:
11.I. Approval of Ordinance Number 4562 – (ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4562.PDF
11.II. Approval of Resolution Number 2021-127 - Resolution to approve the Working Cash Budget for the Fiscal Year from the first day of May A.D. 2021 to the last day of April A.D. 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-127.PDF
11.III. Approval of Ordinance Number 4563 - (AN ORDINANCE APPROVING THE SUBDIVISION PLAT FOR PROPERTY OFF OF OAKWOOD ROAD.) (Parcel Identification Numbers 01-01-24-304-001, 01-01-24-304-013, and 01-01-24-305-007) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4563.PDF
11.IV. Approval of Ordinance Number 4564 - (AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4564.PDF
11.V. Approval of Ordinance Number 4565 - (AN ORDINANCE PROVIDING FOR THE SALE OF EXCESS CITY PROPERTY AT 118 LOREN STREET.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4565.PDF
11.VI. Approval of Resolution Number 2021-134 - Resolution to approve the salaries, wages, and employee benefits for certain non-union employees of the City of East Peoria for the fiscal year beginning May 1, 2021 and ending on April 30, 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-134.PDF
11.VII. Adoption of Ordinance Number 4566 - (AN ORDINANCE AMENDING THE SICK LEAVE PROVISIONS OF THE CITY OF EAST PEORIA PERSONNEL POLICY MANUAL.)
Documents:
ORDINANCE NUMBER 4566.PDF
11.VIII. Approval of Resolution Number 2021-128 - Resolution Regarding Reinsurance Carrier for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-128.PDF
11.IX. Approval of Resolution Number 2021-129 - Resolution Regarding Renewal of Group Term Life Insurance Policy for City Employees. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-129.PDF
11.X. Approval of Resolution Number 2021-130 - Resolution Regarding Employee Contribution Rates for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-130.PDF
11.XI. Approval of Resolution Number 2021-136 - Resolution Regarding the Prescription Drug Benefit Manager for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-136.PDF
11.XII. Approval of Resolution Number 2021-122 – Resolution Approving Contract with Optimum Health Solutions for Assisting with the Employee Wellness Program. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-122.PDF
11.XIII. Approval of Resolution Number 2021-123 - Resolution Accepting Lowest Responsible Bid from Tazewell County Asphalt Company in the amount of $43,660 for the Public Safety Back Parking Lot Overlay Project. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-123.PDF
12. COMMISSIONER DECKER:
12.I. Approval of Resolution Number 2021-124 - Resolution Approving an Agreement with the Illinois Department of Transportation for Modernization and Installation of Traffic Signal Cabinets, Controllers, Communication Equipment, and Video Detection Systems for various traffic signals along IL Route 116, US Route 24, and Washington Street. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-124.PDF
12.II. Approval of Resolution Number 2021-125 - Resolution approving Fahey Hollow Bridge Erosion Control Project in the amount of $14,224.50. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-125.PDF
13. COMMISSIONER SUTHERLAND:
13.I. Approval of Resolution Number 2021-131 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Faulkner Drive Erosion-Storm Pipe Work in the amount of $15,087.93. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-131.PDF
13.II. Approval of Resolution Number 2021-132 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Culvert Installation and Erosion Control Work along Circle Drive in the amount of $12,745.92. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-132.PDF
13.III. Approval of Resolution Number 2021-133 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Additional Erosion Control Work along Circle Drive in the amount of $12,106.77. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-133.PDF
13.IV. Approval of Resolution Number 2021-137 - Resolution Approving Invoice from Williams Brothers Construction for Additional Work required in Conjunction with the City’s Sanitary Sewer System Upgrade Project (Phases A – C Construction Project). To be laid on the table for no less than one week for public inspection.
14. COMMISSIONER MINGUS:
14.I. Adoption of Resolution No. 2021-126 – Resolution authorizing Firefighter Tyler Young to investigate fires or explosions on behalf of the City and classifying him as a peace officer for that purpose.
Documents:
RESOLUTION NUMBER 2021-126.PDF
15. MAYOR KAHL:
16. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON NON-AGENDA ITEMS:
17. COMMENTS FROM COUNCIL:
17.I. COMMISSIONER DECKER:
17.II. COMMISSIONER HILL:
17.III. COMMISSIONER SUTHERLAND:
17.IV. COMMISSIONER MINGUS:
17.V. MAYOR KAHL:
18. MOTION FOR EXECUTIVE SESSION/CLOSED MEETING:
19. MOTION TO ADJOURN:
20. /S/ Morgan R. Cadwalader City Clerk, Morgan R. Cadwalader Dated and Posted: April 2, 2021
NOTE: All items listed on the agenda are action items unless indicated otherwise. Ordinances and resolutions listed on the agenda may further be amended and/or revised prior to adoption by the City Council. NOTICE OF MEETING AND AGENDA REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA COUNCIL CHAMBERS AT 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS APRIL 6, 2021 6:00 P.M.
------
This meeting will be held with in-person attendance and comments by the public.
However, due to COVID-19, members of the public who attend the meeting must follow social distancing guidelines.
------
DATE: APRIL 6, 2021 MAYOR KAHL TIME: 6:00 P.M. COMMISSIONER DECKER COMMISSIONER HILL COMMISSIONER MINGUS COMMISSIONER SUTHERLAND
1. CALL TO ORDER:
2. ROLL CALL:
3. INVOCATION:
4. PLEDGE TO THE FLAG:
5. PUBLIC HEARING:
5.I. “PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2021 TO APRIL 30, 2022.”
Documents:
PUBLIC HEARING NOTICE AND AGENDA - 04.06.2021 AT 6P (PROPOSED APPROPRIATION ORDINANCE AND BUDGET (MAY 1, 2021 TO APRIL 30, 2022)).PDF
6. APPROVAL OF MINUTES:
6.I. Motion to approve the minutes of the Regular Meeting held on March 16, 2021 and the minutes of the Special Meeting for a Working Session held on March 16, 2021.
Documents:
2021.03.16 MINUTES.PDF 2021.03.16 WORKING SESSION MINUTES AT 4P.PDF
7. COMMUNICATIONS:
7.I. Special Proclamation by Mayor Kahl.
7.II. Receive and File - Illinois Department of Transportation Compliance Review #69 covering receipt and disbursement of Motor Fuel Tax funds by the city for the period beginning January 1, 2019 and ending December 31, 2020.
Documents:
IDOT COMPLIANCE REVIEW NUMBER 69 - 2019-2020.PDF
8. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON AGENDA ITEMS:
9. CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
(All matters listed under CONSENT AGENDA will be enacted by one motion and one roll call vote. There will not be separate discussion on these items. If discussion is desired by Members of the City Council, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the CONSENT AGENDA should contact a City Council Member and request that the item be removed for discussion.)
Motion to approve the Consent Agenda.
9.I. Item Number 1 – Adoption of Resolution Number 2021-135 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 22 in the amount of $2,821,669.45.
Documents:
RESOLUTION NUMBER 2021-135.PDF
9.II. Item Number 2 – Adoption of Ordinance Number 4559 on its Second Reading - (AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY.)
Documents:
ORDINANCE NUMBER 4559 - SECOND READING.PDF
9.III. Item Number 3 - Adoption of Ordinance Number 4560 on its Second Reading - (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Special Use for a short-term rental use for residential property zoned “R- 1, One Family Dwelling District”.)
Documents:
ORDINANCE NUMBER 4560 - SECOND READING.PDF
9.IV. Item Number 4 - Adoption of Ordinance Number 4561 on its Second Reading - (AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Changing the zoning classification of the Property from "M 3, Manufacturing District, Transitional" to "R-4, Multiple-Family Dwelling (Residential) District".)
Documents:
ORDINANCE NUMBER 4561 - SECOND READING.PDF
9.V. Item Number 5 - Adoption of Resolution Number 2021-121 on its Second Reading - Resolution allocating $875,000 of Motor Fuel Tax Funds for the 2021 Street Maintenance Program and confirming and approving 2021 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Program.
Documents:
RESOLUTION NUMBER 2021-121.PDF
9.VI. Item Number 6 - Adoption of Resolution Number 2021-117 on its Second Reading - Resolution Approving an Agreement with the Illinois Department of Transportation for Route 116 Roadway and Signal Improvement Project.
Documents:
RESOLUTION NUMBER 2021-117 - SECOND READING.PDF
10. ITEMS REMOVED FROM CONSENT AGENDA:
11. COMMISSIONER HILL:
11.I. Approval of Ordinance Number 4562 – (ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4562.PDF
11.II. Approval of Resolution Number 2021-127 - Resolution to approve the Working Cash Budget for the Fiscal Year from the first day of May A.D. 2021 to the last day of April A.D. 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-127.PDF
11.III. Approval of Ordinance Number 4563 - (AN ORDINANCE APPROVING THE SUBDIVISION PLAT FOR PROPERTY OFF OF OAKWOOD ROAD.) (Parcel Identification Numbers 01-01-24-304-001, 01-01-24-304-013, and 01-01-24-305-007) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4563.PDF
11.IV. Approval of Ordinance Number 4564 - (AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4564.PDF
11.V. Approval of Ordinance Number 4565 - (AN ORDINANCE PROVIDING FOR THE SALE OF EXCESS CITY PROPERTY AT 118 LOREN STREET.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4565.PDF
11.VI. Approval of Resolution Number 2021-134 - Resolution to approve the salaries, wages, and employee benefits for certain non-union employees of the City of East Peoria for the fiscal year beginning May 1, 2021 and ending on April 30, 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-134.PDF
11.VII. Adoption of Ordinance Number 4566 - (AN ORDINANCE AMENDING THE SICK LEAVE PROVISIONS OF THE CITY OF EAST PEORIA PERSONNEL POLICY MANUAL.)
Documents:
ORDINANCE NUMBER 4566.PDF
11.VIII. Approval of Resolution Number 2021-128 - Resolution Regarding Reinsurance Carrier for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-128.PDF
11.IX. Approval of Resolution Number 2021-129 - Resolution Regarding Renewal of Group Term Life Insurance Policy for City Employees. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-129.PDF
11.X. Approval of Resolution Number 2021-130 - Resolution Regarding Employee Contribution Rates for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-130.PDF
11.XI. Approval of Resolution Number 2021-136 - Resolution Regarding the Prescription Drug Benefit Manager for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-136.PDF
11.XII. Approval of Resolution Number 2021-122 – Resolution Approving Contract with Optimum Health Solutions for Assisting with the Employee Wellness Program. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-122.PDF
11.XIII. Approval of Resolution Number 2021-123 - Resolution Accepting Lowest Responsible Bid from Tazewell County Asphalt Company in the amount of $43,660 for the Public Safety Back Parking Lot Overlay Project. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-123.PDF
12. COMMISSIONER DECKER:
12.I. Approval of Resolution Number 2021-124 - Resolution Approving an Agreement with the Illinois Department of Transportation for Modernization and Installation of Traffic Signal Cabinets, Controllers, Communication Equipment, and Video Detection Systems for various traffic signals along IL Route 116, US Route 24, and Washington Street. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-124.PDF
12.II. Approval of Resolution Number 2021-125 - Resolution approving Fahey Hollow Bridge Erosion Control Project in the amount of $14,224.50. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-125.PDF
13. COMMISSIONER SUTHERLAND:
13.I. Approval of Resolution Number 2021-131 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Faulkner Drive Erosion-Storm Pipe Work in the amount of $15,087.93. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-131.PDF
13.II. Approval of Resolution Number 2021-132 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Culvert Installation and Erosion Control Work along Circle Drive in the amount of $12,745.92. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-132.PDF
13.III. Approval of Resolution Number 2021-133 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Additional Erosion Control Work along Circle Drive in the amount of $12,106.77. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-133.PDF
13.IV. Approval of Resolution Number 2021-137 - Resolution Approving Invoice from Williams Brothers Construction for Additional Work required in Conjunction with the City’s Sanitary Sewer System Upgrade Project (Phases A – C Construction Project). To be laid on the table for no less than one week for public inspection.
14. COMMISSIONER MINGUS:
14.I. Adoption of Resolution No. 2021-126 – Resolution authorizing Firefighter Tyler Young to investigate fires or explosions on behalf of the City and classifying him as a peace officer for that purpose.
Documents:
RESOLUTION NUMBER 2021-126.PDF
15. MAYOR KAHL:
16. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON NON-AGENDA ITEMS:
17. COMMENTS FROM COUNCIL:
17.I. COMMISSIONER DECKER:
17.II. COMMISSIONER HILL:
17.III. COMMISSIONER SUTHERLAND:
17.IV. COMMISSIONER MINGUS:
17.V. MAYOR KAHL:
18. MOTION FOR EXECUTIVE SESSION/CLOSED MEETING:
19. MOTION TO ADJOURN:
20. /S/ Morgan R. Cadwalader City Clerk, Morgan R. Cadwalader Dated and Posted: April 2, 2021
NOTE: All items listed on the agenda are action items unless indicated otherwise. Ordinances and resolutions listed on the agenda may further be amended and/or revised prior to adoption by the City Council. NOTICE OF MEETING AND AGENDA REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA COUNCIL CHAMBERS AT 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS APRIL 6, 2021 6:00 P.M.
------
This meeting will be held with in-person attendance and comments by the public.
However, due to COVID-19, members of the public who attend the meeting must follow social distancing guidelines.
------
DATE: APRIL 6, 2021 MAYOR KAHL TIME: 6:00 P.M. COMMISSIONER DECKER COMMISSIONER HILL COMMISSIONER MINGUS COMMISSIONER SUTHERLAND
1. CALL TO ORDER:
2. ROLL CALL:
3. INVOCATION:
4. PLEDGE TO THE FLAG:
5. PUBLIC HEARING:
5.I. “PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2021 TO APRIL 30, 2022.”
Documents:
PUBLIC HEARING NOTICE AND AGENDA - 04.06.2021 AT 6P (PROPOSED APPROPRIATION ORDINANCE AND BUDGET (MAY 1, 2021 TO APRIL 30, 2022)).PDF
6. APPROVAL OF MINUTES:
6.I. Motion to approve the minutes of the Regular Meeting held on March 16, 2021 and the minutes of the Special Meeting for a Working Session held on March 16, 2021.
Documents:
2021.03.16 MINUTES.PDF 2021.03.16 WORKING SESSION MINUTES AT 4P.PDF
7. COMMUNICATIONS:
7.I. Special Proclamation by Mayor Kahl.
7.II. Receive and File - Illinois Department of Transportation Compliance Review #69 covering receipt and disbursement of Motor Fuel Tax funds by the city for the period beginning January 1, 2019 and ending December 31, 2020.
Documents:
IDOT COMPLIANCE REVIEW NUMBER 69 - 2019-2020.PDF
8. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON AGENDA ITEMS:
9. CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
(All matters listed under CONSENT AGENDA will be enacted by one motion and one roll call vote. There will not be separate discussion on these items. If discussion is desired by Members of the City Council, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the CONSENT AGENDA should contact a City Council Member and request that the item be removed for discussion.)
Motion to approve the Consent Agenda.
9.I. Item Number 1 – Adoption of Resolution Number 2021-135 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 22 in the amount of $2,821,669.45.
Documents:
RESOLUTION NUMBER 2021-135.PDF
9.II. Item Number 2 – Adoption of Ordinance Number 4559 on its Second Reading - (AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY.)
Documents:
ORDINANCE NUMBER 4559 - SECOND READING.PDF
9.III. Item Number 3 - Adoption of Ordinance Number 4560 on its Second Reading - (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Special Use for a short-term rental use for residential property zoned “R- 1, One Family Dwelling District”.)
Documents:
ORDINANCE NUMBER 4560 - SECOND READING.PDF
9.IV. Item Number 4 - Adoption of Ordinance Number 4561 on its Second Reading - (AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Changing the zoning classification of the Property from "M 3, Manufacturing District, Transitional" to "R-4, Multiple-Family Dwelling (Residential) District".)
Documents:
ORDINANCE NUMBER 4561 - SECOND READING.PDF
9.V. Item Number 5 - Adoption of Resolution Number 2021-121 on its Second Reading - Resolution allocating $875,000 of Motor Fuel Tax Funds for the 2021 Street Maintenance Program and confirming and approving 2021 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Program.
Documents:
RESOLUTION NUMBER 2021-121.PDF
9.VI. Item Number 6 - Adoption of Resolution Number 2021-117 on its Second Reading - Resolution Approving an Agreement with the Illinois Department of Transportation for Route 116 Roadway and Signal Improvement Project.
Documents:
RESOLUTION NUMBER 2021-117 - SECOND READING.PDF
10. ITEMS REMOVED FROM CONSENT AGENDA:
11. COMMISSIONER HILL:
11.I. Approval of Ordinance Number 4562 – (ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4562.PDF
11.II. Approval of Resolution Number 2021-127 - Resolution to approve the Working Cash Budget for the Fiscal Year from the first day of May A.D. 2021 to the last day of April A.D. 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-127.PDF
11.III. Approval of Ordinance Number 4563 - (AN ORDINANCE APPROVING THE SUBDIVISION PLAT FOR PROPERTY OFF OF OAKWOOD ROAD.) (Parcel Identification Numbers 01-01-24-304-001, 01-01-24-304-013, and 01-01-24-305-007) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4563.PDF
11.IV. Approval of Ordinance Number 4564 - (AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4564.PDF
11.V. Approval of Ordinance Number 4565 - (AN ORDINANCE PROVIDING FOR THE SALE OF EXCESS CITY PROPERTY AT 118 LOREN STREET.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4565.PDF
11.VI. Approval of Resolution Number 2021-134 - Resolution to approve the salaries, wages, and employee benefits for certain non-union employees of the City of East Peoria for the fiscal year beginning May 1, 2021 and ending on April 30, 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-134.PDF
11.VII. Adoption of Ordinance Number 4566 - (AN ORDINANCE AMENDING THE SICK LEAVE PROVISIONS OF THE CITY OF EAST PEORIA PERSONNEL POLICY MANUAL.)
Documents:
ORDINANCE NUMBER 4566.PDF
11.VIII. Approval of Resolution Number 2021-128 - Resolution Regarding Reinsurance Carrier for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-128.PDF
11.IX. Approval of Resolution Number 2021-129 - Resolution Regarding Renewal of Group Term Life Insurance Policy for City Employees. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-129.PDF
11.X. Approval of Resolution Number 2021-130 - Resolution Regarding Employee Contribution Rates for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-130.PDF
11.XI. Approval of Resolution Number 2021-136 - Resolution Regarding the Prescription Drug Benefit Manager for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-136.PDF
11.XII. Approval of Resolution Number 2021-122 – Resolution Approving Contract with Optimum Health Solutions for Assisting with the Employee Wellness Program. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-122.PDF
11.XIII. Approval of Resolution Number 2021-123 - Resolution Accepting Lowest Responsible Bid from Tazewell County Asphalt Company in the amount of $43,660 for the Public Safety Back Parking Lot Overlay Project. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-123.PDF
12. COMMISSIONER DECKER:
12.I. Approval of Resolution Number 2021-124 - Resolution Approving an Agreement with the Illinois Department of Transportation for Modernization and Installation of Traffic Signal Cabinets, Controllers, Communication Equipment, and Video Detection Systems for various traffic signals along IL Route 116, US Route 24, and Washington Street. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-124.PDF
12.II. Approval of Resolution Number 2021-125 - Resolution approving Fahey Hollow Bridge Erosion Control Project in the amount of $14,224.50. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-125.PDF
13. COMMISSIONER SUTHERLAND:
13.I. Approval of Resolution Number 2021-131 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Faulkner Drive Erosion-Storm Pipe Work in the amount of $15,087.93. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-131.PDF
13.II. Approval of Resolution Number 2021-132 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Culvert Installation and Erosion Control Work along Circle Drive in the amount of $12,745.92. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-132.PDF
13.III. Approval of Resolution Number 2021-133 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Additional Erosion Control Work along Circle Drive in the amount of $12,106.77. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-133.PDF
13.IV. Approval of Resolution Number 2021-137 - Resolution Approving Invoice from Williams Brothers Construction for Additional Work required in Conjunction with the City’s Sanitary Sewer System Upgrade Project (Phases A – C Construction Project). To be laid on the table for no less than one week for public inspection.
14. COMMISSIONER MINGUS:
14.I. Adoption of Resolution No. 2021-126 – Resolution authorizing Firefighter Tyler Young to investigate fires or explosions on behalf of the City and classifying him as a peace officer for that purpose.
Documents:
RESOLUTION NUMBER 2021-126.PDF
15. MAYOR KAHL:
16. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON NON-AGENDA ITEMS:
17. COMMENTS FROM COUNCIL:
17.I. COMMISSIONER DECKER:
17.II. COMMISSIONER HILL:
17.III. COMMISSIONER SUTHERLAND:
17.IV. COMMISSIONER MINGUS:
17.V. MAYOR KAHL:
18. MOTION FOR EXECUTIVE SESSION/CLOSED MEETING:
19. MOTION TO ADJOURN:
20. /S/ Morgan R. Cadwalader City Clerk, Morgan R. Cadwalader Dated and Posted: April 2, 2021
NOTE: All items listed on the agenda are action items unless indicated otherwise. Ordinances and resolutions listed on the agenda may further be amended and/or revised prior to adoption by the City Council. NOTICE OF MEETING AND AGENDA REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA COUNCIL CHAMBERS AT 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS APRIL 6, 2021 6:00 P.M.
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This meeting will be held with in-person attendance and comments by the public.
However, due to COVID-19, members of the public who attend the meeting must follow social distancing guidelines.
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DATE: APRIL 6, 2021 MAYOR KAHL TIME: 6:00 P.M. COMMISSIONER DECKER COMMISSIONER HILL COMMISSIONER MINGUS COMMISSIONER SUTHERLAND
1. CALL TO ORDER:
2. ROLL CALL:
3. INVOCATION:
4. PLEDGE TO THE FLAG:
5. PUBLIC HEARING:
5.I. “PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2021 TO APRIL 30, 2022.”
Documents:
PUBLIC HEARING NOTICE AND AGENDA - 04.06.2021 AT 6P (PROPOSED APPROPRIATION ORDINANCE AND BUDGET (MAY 1, 2021 TO APRIL 30, 2022)).PDF
6. APPROVAL OF MINUTES:
6.I. Motion to approve the minutes of the Regular Meeting held on March 16, 2021 and the minutes of the Special Meeting for a Working Session held on March 16, 2021.
Documents:
2021.03.16 MINUTES.PDF 2021.03.16 WORKING SESSION MINUTES AT 4P.PDF
7. COMMUNICATIONS:
7.I. Special Proclamation by Mayor Kahl.
7.II. Receive and File - Illinois Department of Transportation Compliance Review #69 covering receipt and disbursement of Motor Fuel Tax funds by the city for the period beginning January 1, 2019 and ending December 31, 2020.
Documents:
IDOT COMPLIANCE REVIEW NUMBER 69 - 2019-2020.PDF
8. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON AGENDA ITEMS:
9. CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
(All matters listed under CONSENT AGENDA will be enacted by one motion and one roll call vote. There will not be separate discussion on these items. If discussion is desired by Members of the City Council, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the CONSENT AGENDA should contact a City Council Member and request that the item be removed for discussion.)
Motion to approve the Consent Agenda.
9.I. Item Number 1 – Adoption of Resolution Number 2021-135 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 22 in the amount of $2,821,669.45.
Documents:
RESOLUTION NUMBER 2021-135.PDF
9.II. Item Number 2 – Adoption of Ordinance Number 4559 on its Second Reading - (AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY.)
Documents:
ORDINANCE NUMBER 4559 - SECOND READING.PDF
9.III. Item Number 3 - Adoption of Ordinance Number 4560 on its Second Reading - (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Special Use for a short-term rental use for residential property zoned “R- 1, One Family Dwelling District”.)
Documents:
ORDINANCE NUMBER 4560 - SECOND READING.PDF
9.IV. Item Number 4 - Adoption of Ordinance Number 4561 on its Second Reading - (AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS.) (Changing the zoning classification of the Property from "M 3, Manufacturing District, Transitional" to "R-4, Multiple-Family Dwelling (Residential) District".)
Documents:
ORDINANCE NUMBER 4561 - SECOND READING.PDF
9.V. Item Number 5 - Adoption of Resolution Number 2021-121 on its Second Reading - Resolution allocating $875,000 of Motor Fuel Tax Funds for the 2021 Street Maintenance Program and confirming and approving 2021 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Program.
Documents:
RESOLUTION NUMBER 2021-121.PDF
9.VI. Item Number 6 - Adoption of Resolution Number 2021-117 on its Second Reading - Resolution Approving an Agreement with the Illinois Department of Transportation for Route 116 Roadway and Signal Improvement Project.
Documents:
RESOLUTION NUMBER 2021-117 - SECOND READING.PDF
10. ITEMS REMOVED FROM CONSENT AGENDA:
11. COMMISSIONER HILL:
11.I. Approval of Ordinance Number 4562 – (ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4562.PDF
11.II. Approval of Resolution Number 2021-127 - Resolution to approve the Working Cash Budget for the Fiscal Year from the first day of May A.D. 2021 to the last day of April A.D. 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-127.PDF
11.III. Approval of Ordinance Number 4563 - (AN ORDINANCE APPROVING THE SUBDIVISION PLAT FOR PROPERTY OFF OF OAKWOOD ROAD.) (Parcel Identification Numbers 01-01-24-304-001, 01-01-24-304-013, and 01-01-24-305-007) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4563.PDF
11.IV. Approval of Ordinance Number 4564 - (AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4564.PDF
11.V. Approval of Ordinance Number 4565 - (AN ORDINANCE PROVIDING FOR THE SALE OF EXCESS CITY PROPERTY AT 118 LOREN STREET.) To be laid on the table for no less than one week for public inspection.
Documents:
ORDINANCE NUMBER 4565.PDF
11.VI. Approval of Resolution Number 2021-134 - Resolution to approve the salaries, wages, and employee benefits for certain non-union employees of the City of East Peoria for the fiscal year beginning May 1, 2021 and ending on April 30, 2022. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-134.PDF
11.VII. Adoption of Ordinance Number 4566 - (AN ORDINANCE AMENDING THE SICK LEAVE PROVISIONS OF THE CITY OF EAST PEORIA PERSONNEL POLICY MANUAL.)
Documents:
ORDINANCE NUMBER 4566.PDF
11.VIII. Approval of Resolution Number 2021-128 - Resolution Regarding Reinsurance Carrier for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-128.PDF
11.IX. Approval of Resolution Number 2021-129 - Resolution Regarding Renewal of Group Term Life Insurance Policy for City Employees. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-129.PDF
11.X. Approval of Resolution Number 2021-130 - Resolution Regarding Employee Contribution Rates for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-130.PDF
11.XI. Approval of Resolution Number 2021-136 - Resolution Regarding the Prescription Drug Benefit Manager for the City’s Group Health Insurance Plan. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-136.PDF
11.XII. Approval of Resolution Number 2021-122 – Resolution Approving Contract with Optimum Health Solutions for Assisting with the Employee Wellness Program. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-122.PDF
11.XIII. Approval of Resolution Number 2021-123 - Resolution Accepting Lowest Responsible Bid from Tazewell County Asphalt Company in the amount of $43,660 for the Public Safety Back Parking Lot Overlay Project. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-123.PDF
12. COMMISSIONER DECKER:
12.I. Approval of Resolution Number 2021-124 - Resolution Approving an Agreement with the Illinois Department of Transportation for Modernization and Installation of Traffic Signal Cabinets, Controllers, Communication Equipment, and Video Detection Systems for various traffic signals along IL Route 116, US Route 24, and Washington Street. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-124.PDF
12.II. Approval of Resolution Number 2021-125 - Resolution approving Fahey Hollow Bridge Erosion Control Project in the amount of $14,224.50. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-125.PDF
13. COMMISSIONER SUTHERLAND:
13.I. Approval of Resolution Number 2021-131 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Faulkner Drive Erosion-Storm Pipe Work in the amount of $15,087.93. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-131.PDF
13.II. Approval of Resolution Number 2021-132 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Culvert Installation and Erosion Control Work along Circle Drive in the amount of $12,745.92. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-132.PDF
13.III. Approval of Resolution Number 2021-133 - Resolution Authorizing and Directing the Payment of an Invoice to Stark Excavating for Additional Erosion Control Work along Circle Drive in the amount of $12,106.77. To be laid on the table for no less than one week for public inspection.
Documents:
RESOLUTION NUMBER 2021-133.PDF
13.IV. Approval of Resolution Number 2021-137 - Resolution Approving Invoice from Williams Brothers Construction for Additional Work required in Conjunction with the City’s Sanitary Sewer System Upgrade Project (Phases A – C Construction Project). To be laid on the table for no less than one week for public inspection.
14. COMMISSIONER MINGUS:
14.I. Adoption of Resolution No. 2021-126 – Resolution authorizing Firefighter Tyler Young to investigate fires or explosions on behalf of the City and classifying him as a peace officer for that purpose.
Documents:
RESOLUTION NUMBER 2021-126.PDF
15. MAYOR KAHL:
16. PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON NON-AGENDA ITEMS:
17. COMMENTS FROM COUNCIL:
17.I. COMMISSIONER DECKER:
17.II. COMMISSIONER HILL:
17.III. COMMISSIONER SUTHERLAND:
17.IV. COMMISSIONER MINGUS:
17.V. MAYOR KAHL:
18. MOTION FOR EXECUTIVE SESSION/CLOSED MEETING:
19. MOTION TO ADJOURN:
20. /S/ Morgan R. Cadwalader City Clerk, Morgan R. Cadwalader Dated and Posted: April 2, 2021
NOTE: All items listed on the agenda are action items unless indicated otherwise. Ordinances and resolutions listed on the agenda may further be amended and/or revised prior to adoption by the City Council.
NOTICE AND AGENDA OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS WILL HOLD A PUBLIC HEARING ON TUESDAY, APRIL 6, 2021 AT 6:00 P. M. IN THE CITY OF EAST PEORIA COUNCIL CHAMBERS IN THE CIVIC COMPLEX, 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS 61611. 401 W Washington Street East Peoria, Illinois 61611 Phone: 309-698-4715 PUBLIC HEARING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA, Fax: 309-698-4747 ILLINOIS
John P. Kahl Mayor AGENDA:
COMMISSIONERS DATE:_APRIL 6, 2021 TIME:_6:00 P.M. Seth D. Mingus CALL TO ORDER: Dept. Public Health & Safety ROLL CALL: Mark E. Hill Dept. of Accounts & Finance The purpose of the meeting is to hold:
Daniel S. Decker Dept. Streets & “PUBLIC HEARING ON THE PROPOSED ANNUAL APPROPRIATION ORDINANCE Public improvements AND PROPOSED WORKING CASH BUDGET FOR THE FISCAL YEAR MAY 1, 2021 TO APRIL 30, 2022.” Michael L. Sutherland Dept. Public Property Review and receive written and oral Public Comments on the Proposed Annual ______Appropriation Ordinance and Proposed Working Cash Budget for the Fiscal Year May 1, Morgan R. Cadwalader 2021 to April 30, 2022. City Clerk • Ordinance Number. 4562 – (ANNUAL APPROPRIATION ORDINANCE FOR Jeffery M. Becker Director of Finance/Treasurer THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022.) Rich Brodrick Police Chief • Resolution Number 2021-127 – Resolution to approve the Working Cash Budget
John F. Knapp for the Fiscal Year from the first day of May A.D. 2021 to the last day of April A.D. 2022. Fire Chief COMMENTS FROM THE COUNCIL: Ty Livingston MAYOR KAHL: Director of Planning and COMMISSIONER HILL: Community Development COMMISSIONER DECKER: Douglas E. McCarty COMMISSIONER SUTHERLAND: Director of Tourism and COMMISSIONER MINGUS: Special Events ADDITIONAL COMMENTS;
Dennis R. Triggs City Attorney COMMENTS FROM THE AUDIENCE:
MOTION TO ADJOURN THE PUBLIC HEARING TO RECONVENE THE REGULAR MEETING.
_/s/ Morgan R. Cadwalader______City Clerk Morgan R. Cadwalader
Dated and Posted: April 2, 2021
MINUTES NEW COUNCIL CHAMBERS IN THE CIVIC COMPLEX 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS
MARCH 16, 2021
The Regular Meeting of the City Council of the City of East Peoria, Illinois was called to order by his Honor Mayor John P. Kahl presiding at 6:00 P.M. with proper notice having been given.
Upon the roll being called the following answered present: Mayor John P. Kahl, Commissioner Daniel S. Decker, Commissioner Mark E. Hill, Commissioner Seth D. Mingus, and Commissioner Michael L. Sutherland. Absent: None.
The invocation was given by Commissioner Hill.
Mayor Kahl led the Council and the audience in the pledge of allegiance to the flag.
Motion by Commissioner Mingus, seconded by Commissioner Decker; Mr. Mayor, I move that the minutes of the Regular Meeting held on March 2, 2021 be approved as printed. Yeas: Commissioner Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Mayor Kahl proclaimed April 2021 as “Parkinson’s Disease Awareness Month.” Mayor Kahl read the proclamation and presented it to Mr. Roger Halleen. Mr. Halleen spoke on behalf of the Parkinson’s Disease Awareness Month. He explained that there is currently no cure for the disease and has been no advancement in medication for the disease since the 1960s. Mr. Halleen explained that there are informational and fundraising events that are coming up in April. You can visit www.heartstohands.org for the event information. There is a fundraiser planned for Parkinson’s Disease Awareness at the Panera in East Peoria on April 11, 2021.
Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items on the agenda to come to the podium and state the matter or matters to be discussed.
Mr. Brian Moody came up to the podium to ask for support in approving Ordinance Number 4553. He explained that evidence of the loan was provided, and the owner hopes to close and begin work on the project shortly thereafter. He asked for any questions from the City Council. There were no questions.
Mayor Kahl asked for any other comments from the audience. There was no response.
CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
Mayor Kahl asked if any Commissioner wished to remove any items from the Consent Agenda for discussion. There was no response.
Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move to adopt a consent agenda consisting of items numbered 1 through 3 as listed on the agenda for this meeting to be considered by omnibus vote.
Item Number 1 – Adoption of Resolution Number 2021-119 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 21 in the amount of $1,678,065.57.
Item Number 2 – Adoption of Resolution Number 2021-113 on its Second Reading - Resolution accepting the Proposal from Illinois Civil Contractors, Inc. for the EastSide Centre Stormwater Drainage Improvement Project in the amount of $20,100.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Items numbered 1 through 3 listed on the Consent Agenda be hereby approved and adopted, the items numbered 2 through 3 having been read once by their title and having laid on the table for no less than one week for public inspection be adopted as presented.
Item Number 1 – Adoption of Resolution Number 2021-119 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 21 in the amount of $1,678,065.57. (Adopted by omnibus vote)
Item Number 2 – Adoption of Resolution Number 2021-113 on its Second Reading - Resolution accepting the Proposal from Illinois Civil Contractors, Inc. for the EastSide Centre Stormwater Drainage Improvement Project in the amount of $20,100. (Adopted by omnibus vote)
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and the items adopted by omnibus vote designation.
Page 2
Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move you that Ordinance No. 4553, hereto attached, (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 2020 COLE STREET FOR A BOUTIQUE HOTEL IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) having been read once by its title and having been laid on the table for no less than one week for public inspection, be adopted as presented.
Commissioner Hill explained that there was one item outstanding regarding this special use that was for a bond that would be held over for the improvements that was in addition to the bond for the landscaping. The City Council has been shown the lending information and approval of the Special Use is recommended.
Commissioner Decker commented on not hearing any opposition from neighbors.
Commissioner Sutherland explained that he heard from one person against the Special Use, and he feels that there are enough rules that would allow any potential issues to be dealt with.
Mayor Kahl explained that there were concerns that have been addressed.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None Mayor Kahl declared the motion carried and Ordinance No. 4553 be adopted as presented.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Ordinance No. 4557, hereto attached, (AN ORDINANCE APPROVING A SECOND AMENDMENT TO THE EAST PEORIA DOWNTOWN OVERLAY DISTRICT AND RENAMING THE OVERLAY DISTRICT AS THE EAST PEORIA LEVEE OVERLAY DISTRICT) having been read once by its title and having been laid on the table for no less than one week for public inspection, be adopted as presented.
Commissioner Hill explained that the Ordinance addresses maintaining the character of the district and to rename the District to the East Peoria Levee Overlay District. He commented on specific changes that include green space requirements and prohibition on automotive businesses in the area.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None Mayor Kahl declared the motion carried and Ordinance No. 4557 be adopted as presented.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Ordinance No. 4559 hereto attached, (AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY) be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Hill commented on the changes that define short-term rental that highlight parking requirements and conditions that apply to these short-term rental properties. This amendment was recommended 5-0 for approval by the Zoning Board of Appeals.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Motion by Commissioner Hill, seconded by Commissioner Decker; Mr. Mayor, I move you that Ordinance No. 4560, hereto attached, (AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) having been read once by its title and having been laid on the table for no less than one week for public inspection, be adopted as presented.
Commissioner Hill explained the Special Use and explained that it was recommended for approval for 4-0 with one abstention. He explained the requirements associated with the Special Use for a short-term rental.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None Mayor Kahl declared the motion carried and Ordinance No. 4560 be adopted as presented.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Ordinance No. 4561 hereto attached, (AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS) be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Hill explained that an old bar is being rezoned from M-3 transitional to R-4 residential.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
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Resolution No. 2021-114 by Commissioner Hill; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS THAT: a Public Hearing will be held by the City Council on Tuesday evening, April 6, 2021 at 6:00 P.M. in the City Council Chambers in the Civic Complex, 401 West Washington Street, East Peoria, Illinois, for the purpose of giving interested citizens the opportunity to provide written or oral comments on the proposed Appropriation Ordinance and the proposed Working Cash Budget for the City of East Peoria for the Fiscal Year May 1, 2021 to April 30, 2022. BE IT FURTHER RESOLVED that the City Clerk give public notice of said public hearing in the manner provided by law. AND THAT THIS RESOLUTION NO. 2021-114 BE ADOPTED AS PRESENTED.
Motion by Commissioner Hill, seconded by Commissioner Decker Mr. Mayor, I move that Resolution No. 2021-114 be adopted as presented. Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and Resolution No. 2021-114 be duly adopted as presented.
Resolution No. 2021-118 by Commissioner Hill; RESOLUTION AUTHORIZING CITY ATTORNEY’S OFFICE TO INTERVENE IN CASE BEFORE THE ILLINOIS PROPERTY TAX APPEAL BOARD WHEREAS, Kroger Limited Partnership I, the owner of Parcel No. 01-01-32-414-008 (the “Property”), has filed a complaint with the Tazewell County Board of Review (the “Board of Review”) for the purpose of challenging the assessed value assigned to the Property for tax year 2020; and WHEREAS, the City of East Peoria (“City”) has objected to the change in assessed value; and WHEREAS, the Board of Review has affirmed the assessment originally assigned to the Property; and WHEREAS, the owner of the Property has appealed the decision of the Board of Review to the Illinois Property Tax Appeal Board (“PTAB”); and WHEREAS, it is in the best interests of the City to intervene in the proceedings currently pending before PTAB; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Attorney for the City is hereby authorized and directed to obtain an appraisal for the Property and petition for leave to intervene in the proceeding involving the assessment of the Property, which proceeding is identified as Docket No. 2020-01203 currently pending before the Illinois Property Tax Appeal Board.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move that Resolution No. 2021-118 be adopted as presented.
Commissioner Hill explained that the resolution allows the City Attorney to intervene in an appeal by Kroger of its property tax.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and Resolution No. 2021-118 be duly adopted as presented.
Resolution No. 2021-121 by Commissioner Decker, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2021- 121, hereto attached, a Resolution allocating $875,000 of Motor Fuel Tax Funds for the 2021 Street Maintenance Program and confirming and approving 2021 Engineering Extension Agreement with Patrick Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Program, be approved. Mr. Mayor, I move you that this Resolution No. 2021-121 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Decker explained that engineer Patrick Meyer is in the audience. This year, if the City would have tried to do anything differently, the City would not have gotten a street maintenance program due to the timing. If the City goes out for bids early, the City can usually get lower cost bids because contractors are less busy, which has been to the City’s benefit. Everything depends on what work is being performed. He explained that the bids will determine how much work can be done on the roads and explained that there is a ratings system that makes the street maintenance determination objective in determining which streets are worked on. If work is added later, usually the contractors will honor the earlier bid price.
Commissioners Hill and Mingus commented on more funding being needed toward street maintenance.
Commissioner Sutherland explained that he is supporting the resolution begrudgingly, because he wants the City to hire an inhouse engineer. He wants to find a good engineer to save money and provide coordination in work to determine whether there are water or sewer lines that can be fixed while streets are fixed.
Mayor Kahl explained that the City does approves this resolution at this time of year to save money. The City is looking into inhouse engineering. However, now, it is worth noting that $875,000 is miniscule to what the city should be investing in street maintenance and the funding should be around $2-3 million. He explained that the City cannot continue kicking the can down the road for street maintenance and wants to see if there are extra funds that the City can do some more work on top of this funding. He explained that the City Council put together a 5 Year Capital Plan for the first time which includes road projects and thanked everyone for their hard work. Page 4
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Resolution No. 2021-117 by Commissioner Decker, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2021- 117, hereto attached, a Resolution Approving an Agreement with the Illinois Department of Transportation for Route 116 Roadway and Signal Improvement Project, be approved. Mr. Mayor, I move you that this Resolution No. 2021-117 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Decker explained that part of Route 116 is going to be repaved, and a portion the agreement covers the signalized intersections along that portion of the roadway. This is agreement is for those signals at around $8,000.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Motion by Commissioner Decker, seconded by Commissioner Hill; Mr. Mayor, I move you that Ordinance No. 4558 hereto attached, (AN ORDINANCE PROVIDING FOR THE VACATION OF AN ALLEY IN THE 600 BLOCK OF SOUTH MAIN STREET) be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Decker commented on the property location and explained that the City will be vacating the property and be used by Mr. Gilbert.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried.
Resolution No. 2021-115 by Commissioner Decker; WHEREAS, Clayton Keil has been continuously employed by the City from July 24, 2000 through February 16, 2021, most recently occupying the position of Driver in the Streets Department; WHEREAS, Clayton Keil announced his intention to retire from employment effective at the end of his shift on February 16, 2021; and WHEREAS, the City is appreciative of the long and continued service provided by Clayton Keil; and WHEREAS, it is in the best interest of the City to execute the attached Separation Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT: Section 1. The above recitals are found to be true and correct. Section 2. The Mayor is hereby authorized to execute the Separation Agreement with such changes as the Mayor, in his sole discretion, may decide are in the best interest of the City of East Peoria.
Motion by Commissioner Decker, seconded by Commissioner Mingus; Mr. Mayor, I move that Resolution No. 2021-115 be adopted as presented.
Commissioners and Mayor Kahl thanked Mr. Keil on his work for the City and wished him well in his retirement. Mayor Kahl explained that he will be paid out compensable time totaling $6,911.33 on or before March 30, 2021.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and Resolution No. 2021-115 be duly adopted as presented.
Resolution No. 2021-116 by Commissioner Decker; WHEREAS, David Zerwer has been continuously employed by the City from March 12, 2001 through March 31, 2021, most recently occupying the position of Foreman in the Streets Department; WHEREAS, David Zerwer announced his intention to retire from employment effective at the end of his shift on March 31, 2021; and WHEREAS, the City is appreciative of the long and continued service provided by David Zerwer; and WHEREAS, it is in the best interest of the City to execute the attached Separation Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT: Section 1. The above recitals are found to be true and correct. Section 2. The Mayor is hereby authorized to execute the Separation Agreement with such changes as the Mayor, in his sole discretion, may decide are in the best interest of the City of East Peoria.
Motion by Commissioner Decker, seconded by Commissioner Mingus; Mr. Mayor, I move that Resolution No. 2021-116 be adopted as presented.
Page 5
Commissioners and Mayor Kahl thanked David Zerwer for his service to the City and wished him well in his retirement. Mayor Kahl explained that he will be paid out compensable time totaling $10,951.30 on or before April 15, 2021.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and Resolution No. 2021-116 be duly adopted as presented.
Resolution No. 2021-120 by Commissioner Mingus; WHEREAS, Brian Despines has been continuously employed by the City from February 16, 2006 through March 12, 2021, most recently occupying the position of Detective Sergeant in the Police Department; WHEREAS, Brian Despines announced his intention to retire from employment effective at the end of his shift on March 12, 2021; and WHEREAS, the City is appreciative of the long and continued service provided by Brian Despines; and WHEREAS, it is in the best interest of the City to execute the attached Separation Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT: Section 1. The above recitals are found to be true and correct. Section 2. The Mayor is hereby authorized to execute the Separation Agreement with such changes as the Mayor, in his sole discretion, may decide are in the best interest of the City of East Peoria.
Motion by Commissioner Mingus, seconded by Commissioner Hill; Mr. Mayor, I move that Resolution No. 2021-120 be adopted as presented.
Commissioners and Mayor Kahl thanked Brian Despines for his service to the City and wished him well in his retirement. Mayor Kahl explained that he will be paid out compensable time totaling $58,688.04 in three installments of $19,562.69 on or before April 16, 2021; 19,562.68 on or before January 15, 2022; and $19,562.67 on or before January 15, 2021.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and Resolution No. 2021-120 be duly adopted as presented.
Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items not on the agenda to come to the podium state the matter or matters to be discussed. There was no response.
Mayor Kahl then asked for comments from Council.
Commissioner Decker explained that he would be bringing forward information on costs for recycling. He explained that there is one cleanup week planned for the upcoming fiscal year and many residents have expressed their opinion that they feel that a Spring cleanup is better than a Fall cleanup.
Commissioner Hill commented on the East Peoria Farmer’s Market planning to begin in June. The City is losing the Coordinator of the Farmer’s Market, and the City is looking for a Coordinator to work with vendors. He asked anyone interested in being the Coordinator get ahold of him.
Commissioner Sutherland asked everyone not to flush items down sewer lines that are not to be flushed. He asked everyone to be cognizant of the bees and to put herbicide down in the evening, as it helps protect the bees.
Commissioner Mingus commented on open burning during the month of April and asked everyone to be mindful of the burning regulations.
Mayor Kahl asked everyone to be pay attention to burning restrictions and be respectful of neighbors. The City will discuss and vote on the budget and appropriation at the April 6, 2021 and April 20, 2021 City Council meetings. The public hearing will occur on April 6, 2021 at 6:00 pm.
Motion by Commissioner Sutherland, seconded by Commissioner Decker; Mr. Mayor, I move you that we adjourn until Tuesday evening, April 6, 2021 at 6:00 P.M. Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl. Nays: None Mayor Kahl declared the motion carried and the meeting adjourned at 6:49 P.M.
_/s/ Morgan R. Cadwalader______City Clerk Morgan R. Cadwalader
MINUTES
WORKING SESSION CITY COUNCIL 401 WEST WASHINGTON STREET EAST PEORIA, ILLINOIS
March 16, 2021
The Honorable John P. Kahl Mayor of the City of East Peoria called the Working Session of the City Council of the City of East Peoria, Illinois to order at 4:00 P.M. with the meeting having been properly noticed. The City Clerk certifies that notice of the meeting was duly served upon Council Members via email on Wednesday, March 10, 2021, at approximately 3:45 p.m.
Upon the roll being called the following answered present: Mayor John P. Kahl, Commissioners Daniel S. Decker, Mark E. Hill, Seth D. Mingus, and Michael L. Sutherland. Absent: None.
Mayor Kahl explained that the City Council is meeting for a Working Session and that no formal business will be conducted by the City Council at the meeting. He explained that the purpose of the meeting is to have a Working Session regarding the Budget Planning for Fiscal Year 2020-2021. He explained that the City would be discussing Summary of Revenues, Capital Expenditures, and any other City Council deliberations regarding the budget. Mayor Kahl explained the format of the meeting. He explained that Director of Finance, Jeff Becker, would present and the department heads could come up and talk.
Director Becker commented on the sales tax. He explained that the City is doing better than expected; however, the City is still budgeting behind what the sales tax revenues were prior to COVID19. The State will be cutting 10% of the local government distributive funds this coming fiscal year. The State kept the 5% previously, and the State is now planning to keep 10% of those funds this coming fiscal year. Therefore, the local government distributive funds will see an additional five percent withheld by the State compared to last year. Some smaller general fund revenues have remained flat. The telecommunication tax has decreased. The City is overall down in the general budget $2,000,000 behind where the City was in before COVID. Hotel Motel tax revenues decreased 10%. There are hopes that the Hotel Motel tax will rebound; however, it is unknown if that will happen. Water and Sewer revenues were discussed. Director Becker discussed the other major COVID related revenue decrease from gaming revenues that were received, which were $4,000,000 before COVID and the City is estimating to receive $2,000,000 in the coming fiscal year, resulting in a 50% decrease. Overall, the City is down $4,125,000 year to date for this fiscal year compared to the year before. Overall, since COVID began, the City is down $4,380,000 decrease that includes the last month of the last fiscal year (April 2020). Mayor Kahl explained that the video gaming tax revenues for December have not been posted yet and are not included. There was a discussion regarding marijuana revenues that cannot be shared individually because one would be able to determine sales numbers for a particular business which is protected information. There was a discussion regarding the training dollars that come from the State funding.
Director Becked commented on the proposed capital expenditures. Proposed expenditures are Police Department cars, radios and Taser replacements; Fire Department radios; Public Works radios and a plow truck; Camp-Riverside intersection expenditures; West Washington TIF expenditures; and hotel- motel tax expenditures for Par 3 Lane. In addition, there are proposed Water and Sewer capital expenditure which come from the Water and Sewer enterprise fund. The total monies proposed to be spent on streets in the coming fiscal year is $1,063,000.
Page 2
Mayor explained that a lot of the capital projects were deferred, and he further explained that the Water and Sewer funds are restricted funds which are paid for from revenues from the Water and Sewer fund. While sales tax did reasonably well for every community, the City of East Peoria relies on other revenues such as hotel motel tax and gaming tax which are both down this year. If hotel-motel and gaming do not bounce back, some of the proposed capital expenditures will need to be deferred. The shortfall in hotel motel tax from the three hotels located in the TIF districts must be made back from other revenues, because the hotel motel tax in those three hotels pays back the bonds. The street reconstruction of Highview monies have been accounted for in the previous budget and are not included in the coming fiscal year’s proposed budget.
Mayor Kahl commented on Worker’s Compensation costs. Those amounts for Worker’s Compensation expenditures for this fiscal year are $252,366 in settlements to date. The City is facing settlements costs of $486,822 and upwards of $624,770 this fiscal year. Worker’s Compensation costs for the coming fiscal year are proposed to include increased monies. The proposed radio costs are for a countywide radio system and new radios are needed because of that new system. A one cost is $319,000 costs for radios for Police, Fire, and Public Works. The radios are a must in the coming fiscal year. There are then annual costs for the radios are $34,300 that will be divided by department.
Commissioner Decker explained that Dave Schwab from Waste Management is working on getting the exact costs for the recycling costs. The Bloomington facility is not paying for material anymore. However, recycling has been cheaper than taking things to the landfill. Once China stopped taking recycling, the costs for recycling has gone up. Commissioner Decker said that Mr. Schwab believes that the recycling costs are below the $56 for the garbage; however, he is not sure, and the details will be received. The recycling costs need to get to around $48 to be equal. The city is considering whether to bring back recycling.
Mayor Kahl explained that the recycling program was suspended along with other cost cutting measures. The proposed recycling budget does include recycling; however, it has not yet been approved. The recycling comes from general funds dollars and not property tax monies. Those proposed costs for recycling if it is brought back are anticipated at $329,000. The City needs to know the true costs in determining whether to move forward with recycling. It is estimated that the costs of recycling will continue to increase.
There was an inquiry about discussion about rejected recycling materials that are either contaminated or not able to be recycled. Anyone that wants to see the recycling facility, can do so. When material is contaminated not all the recycling that is in an entire batch is discarded. The Bloomington facility tries to sort the recycling material, and the facility never throws away an entire batch. If the recycling is brought back, an educational component is important to let residents know information, such as what materials are recyclable.
Commissioner Mingus inquired about possible improvements to EastSide Centre. Mayor Kahl explained that improvements are not included in the capital plan, and Director Doug McCarty will have plans to present to the City Council separately in the future.
Mayor Kahl commented on the American Rescue Plan explained that it is estimated that the City will receive $2,790,000. The first half is to come to the City within sixty days and the other half is to be paid within a year from that date. There are some restrictions on those funds. Those dollars are not included in this capital plan for next year. The City Council will need to determine how to distribute those funds in the future. Mayor Kahl will be bringing that discussion in the future once the City knows how much it will receive.
Page 3
Mayor Kahl asked any Department Heads to come up and make comments if they wished. There was no response. For the first time last year, the City Council did approve a five-year capital plan which was thrown off track by COVID. The plan is get the capital plan back on track.
Mayor Kahl asked for any comments from the City Council. There was no response
Mayor Kahl asked for any comments from the audience.
Charlie Morgan came up to the podium to comment on recycling. He explained that he will wait and see what the costs are estimated to be. He explained that the City does not make money or even breakeven with recycling. He explained that even if there is a little contamination, he believes it is discarded. He does not feel that the City should be spending money that is going to lose money in the fiscal state that the City is currently in. He feels that EastSide Centre improvements need to be made, because EastSide Centre could be a real moneymaker if the City makes the necessary improvements. An employee that was shifted out of recycling will come back into the Streets Department from the Water and Sewer Department if recycling is brought back. Mr. Morgan commented on hotel motel tax being down. Mr. Morgan commented on Sports Betting doing well at the casino.
Mayor Kahl explained that the State of Illinois keeps all the sports betting revenue and the City does not receive any money from sports betting. Mayor commented on the recycling bids that were received. If people are not recycling properly, it is costing the city more money because it needs to be sorted and sent to the landfill. There is going to be an educational component if recycling is brought back.
Commissioner Mingus explained that a cost benefit analysis for recycling needs to be discussed. If recycling is not brought back, those funds go into the general fund and the city needs to determine where those funds will be spent. The City needs to determine whether it would like to spend money on recycling or have more money go into capital.
Commissioner Decker commented on clean up week and explained that it estimated to cost $50,000- $60,000 for the cleanup week in the coming fiscal year. Some residents are asking for two cleanup weeks; however, the costs are great. There is a discussion of when the city should have the cleanup week. Cleanup week is tentatively set for next fall; however, the date is still open for discussion.
Commissioner Sutherland commented on recycling and explained that part of the recycling equation is using less materials that create waste. He commented on restrictions for materials to be recycled.
Mayor Kahl asked for any further comments. There was no response.
Motion by Commissioner Decker, seconded by Commissioner Mingus; Mr. Mayor, I move you that we adjourn the meeting. Yeas: Commissioners Decker, Hill, Mingus, and Sutherland and Mayor Kahl. Nays: None. Mayor Kahl declared the motion carried and the meeting adjourned at 4:51 P.M.
__/s/ Morgan R. Cadwalader______
Morgan R. Cadwalader, City Clerk
RESOLUTION NO. 2021-135
April 6, 2021 EAST PEORIA, ILLINOIS
RESOLUTION BY COMMISSIONER
SECONDED BY COMMISSIONER BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS THAT THE CLAIMS AS LISTED ON SCHEDULE NO. 22 BE ALLOWED. MR. MAYOR, I MOVE THAT THE CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ISSUE ORDERS ON THE TREASURER FOR THE VARIOUS AMOUNTS, TOTALING $2,821,669.45 AND THE SCHEDULE OF BILLS BE HEREBY ADOPTED AS PRESENTED.
APPROVED:
MAYOR
ATTEST:
CITY CLERK DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 1 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
GENERAL CORPORATE FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------01-01-1-023 MORTON COMMUNITY BANK USPS-POSTAGE 1.40 USPS-POSTAGE STAMPS 11.00 01-01-1-070 JOAN'S TROPHY & PLAQUE NAMEPLATE 22.35 MORTON COMMUNITY BANK ZOOM-MONTHLY CONFERENCEING 124.99 01-01-1-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 2.80 BATTERIES 2.55 01-01-2-014 MILLER HALL & TRIGGS 2/21 DEMO LEGAL FEES 1,934.95 01-01-2-070 MILLER HALL & TRIGGS 2/21 TRAVEL EXPENSE 113.23 2/21 POSTAGE 49.55 01-01-3-070 CAMPION, BARROW & ASSOCIATES LAW ENFORCEMENT TESTING 880.00 01-01-4-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 1.68 BATTERIES 1.53 01-01-5-025 MORTON COMMUNITY BANK JIMMY JOHNS-UP LUNCH & LEARN 10.28 JIMMY JOHNS-LUNCH FOR WEBINAR 12.65 01-01-5-070 MORTON COMMUNITY BANK IGFOA-JOB POSTING 250.00 SQUARE-SAM REG, CH CAGE CODE 549.00 01-01-5-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 5.59 BATTERIES 5.10 01-01-5-182 MORTON COMMUNITY BANK CVS-GIFT CARD, KEIL 130.95 01-02-0-035 MORTON COMMUNITY BANK IGFOA-2021 MEMBERSHIP FEE 250.00 01-02-0-040 MORTON COMMUNITY BANK HDHP/HSA CITY PORTION 825.00 STANDARD INSURANCE COMPANY GROUP LIFE INSURANCE 4,256.10 01-02-0-070 MORTON COMMUNITY BANK AMAZON-TAX FORMS 46.00 IDENHANCEMENTS-WRISTBANDS 134.52 AMAZON-PRIME MEMBERSHIP 12.99 01-02-0-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 4.20 BATTERIES 3.82 01-03-0-025 MORTON COMMUNITY BANK 5TH QUARTER-STAFF LUNCHEON 99.20 01-03-0-035 JOURNAL STAR LEGAL NOTICES 53.04 01-03-0-045 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 123.31 01-03-0-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 11.19 BATTERIES 10.19 01-04-0-052 AUTOZONE COMMERCIAL SPARK PLUG 5.38 01-04-0-070 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 49.33 01-04-0-110 CINTAS CORPORATION VM TOWELS & UNIFORMS 223.15 VM TOWELS & UNIFORMS 223.15 01-04-0-115 US BANK/ VOYAGER FLEET SYSTEMS 2/21 GASOLINE-VM 111.84 01-05-0-044 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 233.33 01-05-0-045 AMEREN ILLINOIS 2/21 POWER-CITY BUILDINGS 1,149.83 CALPINE 2/21 POWER-CITY BUILDINGS 389.77 01-05-0-051 RIVER CITY ROOFING, INC. BASS PRO ROOF REPAIR 300.00 01-05-0-070 LOWES HOME IMPROVEMENT DRAWER LINER, DRIVE SOCKETS 132.04 DRAWER LINER 18.99 01-05-0-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 13.98 BATTERIES 12.74 01-05-0-150 MORTON COMMUNITY BANK KOHL'S LAND PAYOFF PRINCIPAL 222,483.21 KOHL'S LAND PAYOFF INTEREST 1,962.17 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 2 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
GENERAL CORPORATE FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------01-06-0-020 HEART TECHNOLOGIES,INC SERVICE CALL-CH PHONE SYSTEM 125.00 SERVICE CALL 187.50 SERVICE CALL-PD VOICEMAIL 62.50 01-06-0-045 CALL ONE 3/21 LONG DISTANCE SERVICE 392.19 COMCAST MONTHLY CABLE/INTERNET 221.35 I3 BROADBAND MONTHLY CABLE/INTERNET 898.86 MONTHLY CABLE/INTERNET 205.00 MONTHLY CABLE/INTERNET 894.67 VERIZON WIRELESS 2/11/21-3/10/21 CELL SERVICE 89.66 2/10/21-3/9/21 CELL SERVICE 59.33 TOUCHTONE COMMUNICATIONS 2/21 LONG DISTANCE 65.70 01-06-0-048 CDS OFFICE TECHNOLOGIES CH COPY CHARGES 161.07 PD COPY CHARGES 49.15 PTC SELECT TONER 1,594.00 01-06-0-100 OFFICE DEPOT CORRECTION TAPE, MOISTENER 2.79 BATTERIES 2.55 ------
DEPARTMENT TOTAL: 242,259.39 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 3 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
POLICE PROTECTION FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------03-00-0-018 TAZEWELL COUNTY (ANIMAL) 2/21 ANIMAL CONTROL 2,443.95 03-00-0-020 CDS OFFICE TECHNOLOGIES PD COPY CHARGES 32.00 911 TECH INC COPFTO-ANNUAL SUBSCRIPTION 2,430.00 IL OIL MARKETING NOZZLE REPAIR 101.80 ANNUAL COMPLIANCE CHECK 425.00 LIBERTY TERMITE & PEST CONTROL PEST CONTROL 39.00 03-00-0-023 MORTON COMMUNITY BANK USPS-SHIPPING 15.00 STAMPS.COM-MONTHLY POSTAGE 17.99 03-00-0-025 BLUE LINE LEARNING GROUP INC ONLINE OFFICER TRAINING 1,216.00 ERIC KOLOWSKI PER DIEM 305.00 MORTON COMMUNITY BANK EXPEDIA-HOTEL, TRAINING 541.05 EXPEDIA-HOTEL, TRAINING 632.70 EXPEDIA-HOTEL, TRAINING 632.70 GRACIE UNIVERSITY-TRAINING 895.00 HYATT HOUSE-HOTEL, TRAINING 582.40 EXPEDIA-HOTEL, TRAINING 486.68 EXPEDIA-HOTEL, TRAINING 973.12 NASRO-CONFERENCE FEE 345.00 NASRO-CONFERENCING 345.00 QC MART-FUEL, TRAINING 58.48 SHELL-FUEL, TRAINING 30.14 SHELL-FUEL, TRAINING 24.78 SADIE & SAMMYS-FUEL, TRAINING 31.35 SPEEDY-FUEL, TRAINING 20.93 NW UNIVERSITY-TRAINING COURSE 1,000.00 NORTHWESTERN UNIVESITY/CPS SUPERVISION TRAINING NUCPS 1,000.00 JUSTIN PIRO PER DIEM 305.00 03-00-0-030 RAY O'HERRON CO., INC. NEW HIRE 1,962.58 CREDIT -36.00 CREDIT -36.00 BALLISTIC VEST 794.46 CLOTHING REPLACEMENT 188.52 03-00-0-035 COMCAST MONTHLY CABLE/INTERNET 5.97 MORTON COMMUNITY BANK ILEETA-MEMBERSHIP 55.00 ILEETA-MEMBERSHIP 55.00 03-00-0-045 AMEREN ILLINOIS 2/21 POWER-PD BUILDINGS 133.30 VERIZON WIRELESS 2/11/21-3/10/21 CELL SERVICE 1,781.35 2/10/21-3/9/21 CELL SERVICE 617.20 CALPINE 2/21 POWER-PD BUILDINGS 330.82 03-00-0-050 LOWES HOME IMPROVEMENT STOOL AUGER 31.34 CREDIT-RETURN -62.16 03-00-0-052 AUTOZONE COMMERCIAL OIL SEAL 7.59 OIL/AIR FILTERS 113.85 HUB ASSEMBLY, SPINDLE NUT 117.98 MOTOR FLUSH 18.76 IGNITION COIL 78.99 AIR/OIL FILTERS 66.70 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 4 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
POLICE PROTECTION FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------03-00-0-052 AUTOZONE COMMERCIAL CREDIT, RETURN -16.74 OIL FILTER 16.74 METAL STRAPPING KIT 8.78 CREDIT-RETURN -13.95 UFTRING AUTOMALL BRACKET 86.39 BOLTS 18.32 SEALS 43.46 GASKETS 305.92 RAY DENNISON CHEVROLET INC. CONNECTOR 24.08 GOODYEAR AUTO SERVICE CENTER TIRES FOR SQUAD CAR 739.56 INTERSTATE BATTERY SYSTEM OF BATTERIES 265.90 NEAL AUTO SALVAGE ANTI-LOCK BRAKE PART 112.00 O'REILLY AUTO PARTS AIR FILTER 44.68 CHAIN GUIDE 11.26 CREDIT, RETURN -12.43 TENSIONER, CHAIN KIT, GASKET 554.52 BELT/ TENSIONER 110.95 BRAKE ROTORS, PADS 89.99 WAL-MART COMMUNITY KEYS 152.32 THE SIGN SHOP SQUAD CAR LOGO REPAIR 90.00 03-00-0-053 RAGAN COMMUNICATIONS, INC. TRANSFER DOCKING STATION 100.00 REPAIR PORTABLE RADIO 378.48 03-00-0-070 MORTON COMMUNITY BANK AVANTIS-FOOD FOR MEETING 151.68 AMAZON-SD CARD READER 9.89 SECRETARY OF STATE TITLE/LICENSE 2018 EXPLORER 158.00 TITLE/LICENSE 2018 EXPLORER 158.00 03-00-0-072 IL STATE POLICE FINGERPRINTING 56.50 03-00-0-100 MORTON COMMUNITY BANK DISCOUNTRUBBERSTAMPS-STAMPERS 40.54 03-00-0-127 MORTON COMMUNITY BANK COSTCO-PLATES, CUPS, UTENSILS 92.52 WALMART-SPLENDA 16.96 03-00-0-160 MISSOURI STATE HIGHWAY PATROL 2018 FORD EXPLORERS (2) 45,000.00 VIEVU, LLC BODY WORN CAMERA DOCK STATION 6,722.44 03-00-0-184 MORTON COMMUNITY BANK PETSMART-K9 FOOD 99.98 ------
DEPARTMENT TOTAL: 76,772.06 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 5 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
FIRE PROTECTION FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------04-00-0-019 LIBERTY TERMITE & PEST CONTROL ST4 PEST CONTROL 65.00 ST3 PEST CONTROL 34.00 CNTRL PEST CONTROL 36.00 04-00-0-026 BRYCE COLVIN PER DIEM 608.30 MORTON COMMUNITY BANK AMAZON-PARAMEDIC BOOKS 2,390.82 AMAZON-PARAMEDIC BOOKS 797.40 AMAZON-UNIFORM SHORTS 19.50 HARBOR FREIGHT-WORK GLOVES 6.99 PHILLIPS 66-LP GAS TANK 14.99 CITY OF PEKIN VRBO LODGING-FIRE ACADEMY 827.15 04-00-0-035 TAZEWELL CO FIREMENS ASSOC 2021 MABAS DUES 362.00 2021 TCFA DUES 100.00 04-00-0-045 VERIZON WIRELESS 2/11/21-3/10/21 CELL SERVICE 313.18 2/10/21-3/9/21 CELL SERVICE 568.10 CALPINE 2/21 POWER-FD BUILDINGS 692.37 04-00-0-050 ALTORFER ST4 GENERATOR REPAIR 163.00 04-00-0-051 MORTON COMMUNITY BANK LN CURTIS-THERMAL CAMERA STRAP 89.10 STRYKER MEDICAL P3 POWER LOAD REPAIR 827.33 POWER COT MAINTENANCE AGRMNT 3,898.80 SCBAS,INC SCBAS FLOW TEST 35.00 04-00-0-052 E P TIRE & VULCANIZING P4 LEFT FRONT TIRE 471.86 MACQUEEN EMERGENCY GROUP MOTOR, CONTROL HEAD, GASKET 1,210.46 E1 STANCHION END 35.59 MORTON COMMUNITY BANK ADVANCED AUTO-ANTIFREEZE 48.42 LOWE'S-POWER CORD 33.76 O'REILLY-COOLANT HOSE, CLAMPS 8.28 GEM CITY TIRE-ALIGNMENT 125.00 ADVANCED AUTO-ANTIFREEZE 90.20 04-00-0-070 BATTERIES PLUS BULBS OVEN LIGHT BULB 17.90 LOWES HOME IMPROVEMENT PROPANE, ICE MELT 89.16 MORTON COMMUNITY BANK TARGET-WAND REFILLS, DETERGENT 23.94 TARGET-USB IPAD CHARGER 19.99 KROGER-SNOW SHOVEL 14.44 COSTCO-COFFEE 161.82 STEVEN SPRAKER GRANT WRITING 75.00 SECRETARY OF STATE TITLE/LICENSEAMBULANCE 150.00 04-00-0-100 MORTON COMMUNITY BANK TARGET-PENCILS 5.49 04-00-0-110 BRYCE COLVIN REIMBURSEMENT-PANTS, BELTS 91.27 MUNICIPAL EMERG SERVICES GLOVES 225.00 RAY O'HERRON CO., INC. HATS 15.01 UNIFORM SHIRTS 102.83 04-00-0-115 GERMAN BLISS SMALL ENGINE FUEL 83.31 04-00-0-127 MUNICIPAL EMERG SERVICES SCBA FLOW TESTS 9,058.12 04-00-0-128 MORTON COMMUNITY BANK MOORE MED-NALOXONE, O2 TUBING 510.88 MOORE MED-SUPRAGLOTTIC AIRWAY 356.31 MOORE MED-NALOXONE 175.35 MOORE MED-CREDIT, RETURN -452.29 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 6 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
FIRE PROTECTION FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------04-00-0-128 MORTON COMMUNITY BANK MOORE MED-ONDANESTRON 428.77 MOORE MED-NP5 MASKS 726.80 MOORE MED-IV SOLUTIONS 175.92 PRAXAIR DISTRIBUTION INC OXYGEN 561.73 BOUND TREE CORPORATION ELECTRODES, CHART PAPER 304.75 ASPRIN, SUPRALOTTIC AIRWAYS 425.99 LIDOCAINE 35.67 GAUZE, STERILE WATER 137.48 IV DRESSING 31.11 SUCTION CATHETERS 0.30 ELECTRODES 63.50 ELECTRODES, GLOVES 351.90 IV CATHETERS, ECG CHART PAPER 294.00 GLOVES 809.10 04-00-0-160 MUNICIPAL EMERG SERVICES SCBA CYLINDERS 29,250.00 04-00-0-180 AMBULANCE BILL OVERPAYMNT REFUND OVERPAYMENT 464.18 REFUND OVERPAYMENT 71.27 REFUND OVERPAYMENT 14.93 GEMT 2019-4TH QUARTER 10,321.03 2020-4TH QUARTER 18,260.98 04-00-0-181 ANDRES MEDICAL BILLING (AMB) FEBRUARY COLLECTIONS 4,345.47 ------
DEPARTMENT TOTAL: 91,671.01 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 7 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
SOLID WASTE INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------05-00-0-017 WASTE MANAGEMENT SOLID WASTE TIPPING FEE 16,502.14 SOLID WASTE TIPPING FEE 17,601.44 DUMPSTER TIPPING FEE 84.14 05-00-0-052 AUTOZONE COMMERCIAL BRAKE CLEANER, LUBRICANT 209.28 HEADLIGHT 96.00 BRAKE CLEANER 95.40 CREDIT-RETURNS -49.75 CREDIT-RETURNS -69.65 ALTORFER GAGE OIL LEVEL 45.87 E P TIRE & VULCANIZING TIRE CASING 120.00 JX TRUCK CENTER - MORTON BRAKE SHOE KIT 59.99 MUTUAL WHEEL COMPANY WHEEL SEAL 42.48 05-00-0-070 B2E SOLUTIONS PROTIME MONTHLY FEES 41.65 05-00-0-110 CRAIG HUMPHREYS COVERALL REIMBURSEMENT 49.49 ------
DEPARTMENT TOTAL: 34,828.48 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 8 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
STREET & BRIDGE FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------11-00-0-020 A CUT ABOVE TREE SERVICE BRUSH CLEAN UP 6,475.00 11-00-0-052 AUTOZONE COMMERCIAL CALIPER 12.99 OIL FILTERS 65.88 CENTRE STATE INTN'L TRUCKING FILTER KITS 1,215.21 MODULE, BRAKCET, MIRROR ARM 263.18 MODULE KIT, MIRROR ARM 144.01 E P TIRE & VULCANIZING TIRE CASING 60.00 RECAPS 453.90 RECAP, CASING 453.90 VERIZON CONNECT NWF INC GPS FOR VEHICLES 250.95 LOWES HOME IMPROVEMENT MAILBOX 134.69 MR. TOWIT'S WRECKER SERVICE IN TOWING 250.00 RAY O'HERRON CO., INC. CUSTOM WRAP 9.99 WASHER NOZZLE 7.72 PEKIN HARDWOOD LUMBER COMPANY LUMBER 710.00 WINTER EQUIPMENT COMPANY PLOW CUTTING EDGE 2,202.20 11-00-0-054 LASER ELECTRIC INC REPLACE LIGHT POLE-MAIN ST 6,421.04 US 24 & GRANGE 195.86 11-00-0-055 DURDEL AND SONS TREE/BRUSH REMOVAL 4,250.00 11-00-0-056 LASER ELECTRIC INC VARIOUS STREET LIGHT REPAIR 4,300.47 REPLACE LIGHT POLES-MAIN/CAMP 6,850.00 11-00-0-070 LOWES HOME IMPROVEMENT MAILBOX, POST, HARDWARE 211.22 MORTON COMMUNITY BANK LOWE'S-TOOL 21.54 HARBOR FREIGHT-TOOL 55.29 KLUEVER TOOLS-TOOL 196.99 B2E SOLUTIONS PROTIME MONTHLY FEES 41.65 VERIZON WIRELESS 2/11/21-3/10/21 CELL SERVICE 89.54 2/10/21-3/9/21 CELL SERVICE 467.28 11-00-0-115 US BANK/ VOYAGER FLEET SYSTEMS 2/21 GASOLINE-STREETS 1,303.92 11-00-0-122 CARGILL INC-SALT DIVISION ROAD SALT 7,647.79 ROAD SALT 936.45 ROAD SALT 5,000.28 ROAD SALT 4,187.85 ROAD SALT 1,044.34 ROAD SALT 3,007.01 ROAD SALT 2,129.35 SICALCO LTD. CALCIUM CHLORIDE 3,210.54 WINTER EQUIPMENT COMPANY GUAGE, PLOW MARKER 716.10 PLOW CUTTING EDGE 2,202.20 11-00-0-129 LOWES HOME IMPROVEMENT LUMBER, STEEL POST 192.47 MOUNTING BRACKET, TORCH KIT 65.48 SAW BLADES, SPRAY PAINT 41.33 PRIMER, FITTINGS, ADAPTERS 16.60 MORTON COMMUNITY BANK MENARDS-MAILBOX 112.17 ------
DEPARTMENT TOTAL: 67,624.38 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 9 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
STREET & BRIDGE FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 10 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
STREET LIGHTING FUND INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------16-00-0-046 AMEREN ILLINOIS 2/21 POWER-PD STREET LIGHTING 9,032.43 3/21 POWER-TRAFFIC LIGHTS 1,002.33 CALPINE 2/21 POWER-STREET LIGHTING 340.21 ------
DEPARTMENT TOTAL: 10,374.97 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 11 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
EASTSIDE CENTRE INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------21-01-0-020 NATIONAL ELEVATOR INSPECTION ANNUAL ELEVATOR INSPECTION 253.00 21-01-0-033 CALPINE 2/21 POWER-ESC 530.20 21-01-0-036 AMEREN ILLINOIS 2/21 POWER-ESC 16.59 CALPINE 2/21 POWER-ESC 11.26 21-01-0-050 LOWES HOME IMPROVEMENT LIGHT SWITCH 129.30 THE HOME DEPOT PRO PAPER PRODUCTS, SOAP, LINERS 657.83 21-01-0-118 MORTON COMMUNITY BANK COSTCO-CONCESSION SUPPLIES 90.08 MICHAELS-CONCESSION SUPPLIES 96.00 MICHAELS-CONCESSION SUPPLIES 72.00 MICHAELS-CONCESSION SUPPLIES 125.00 MICHAELS-CONCESSION SUPPLIES 90.00 MICHAELS-CONCESSION SUPPLIES 27.00 MICHAELS-CONCESSION SUPPLIES 90.00 MICHAELS-CONCESSION SUPPLIES 72.00 MICHAELS-CONCESSION SUPPLIES 180.00 MICHAELS-CONCESSION SUPPLIES 90.00 THE HOME DEPOT PRO SQUEEGEE BLADE KIT 28.44 LINERS, PAPER PRODUCTS, SOAP 723.60 21-02-0-020 THYSSENKRUPP ELEVATOR CORP ELEVATOR MAINTENANCE AGREEMENT 1,177.34 LIBERTY TERMITE & PEST CONTROL PEST CONTROL 155.00 21-02-0-033 CALPINE 2/21 POWER-ESC 530.19 21-02-0-036 AMEREN ILLINOIS 2/21 POWER-ESC 16.59 CALPINE 2/21 POWER-ESC 11.25 21-02-0-050 LOWES HOME IMPROVEMENT SHUT OFF VALVE 26.59 WEATHERSTRIP 76.22 TEE JAY CENTRAL, INC. PREVENTIVE MAINTENANCE 556.20 21-02-0-051 LOWES HOME IMPROVEMENT HEX BOLT 1.03 MORTON COMMUNITY BANK VALOR ATHLETICS-FITNESS EQPMNT 1,560.59 21-02-0-071 MORTON COMMUNITY BANK LES MILLS-FITNESS LICENSE 34.95 LES MILLS-CREDIT -34.95 B3 FIT-FITNESS LICENSE 19.99 21-03-0-030 AMEREN ILLINOIS 2/21 POWER-ESC 1,183.61 CALPINE 2/21 POWER-ESC 202.41 21-03-0-032 AMEREN ILLINOIS 2/21 POWER-ESC 27.09 21-03-0-034 AMEREN ILLINOIS 2/21 POWER-ESC 243.24 CALPINE 2/21 POWER-ESC 67.29 21-03-0-035 AMEREN ILLINOIS 2/21 POWER-ESC 199.88 CALPINE 2/21 POWER-ESC 61.31 21-03-0-036 AMEREN ILLINOIS 2/21 POWER-ESC 16.58 CALPINE 2/21 POWER-ESC 11.25 21-03-0-050 LOWES HOME IMPROVEMENT WEDGE ANCHORS 10.24 21-03-0-051 LOWES HOME IMPROVEMENT NOZZLE, FILTERS 34.61 THERMAL SERVICES, INC. BOILER REPAIR 149.00 21-03-0-052 MATHIS-KELLEY AIR ELEMENT, SPARK PLUG 20.05 ------
DEPARTMENT TOTAL: 9,639.85 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 12 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
EASTSIDE CENTRE INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 13 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
HOTEL-MOTEL TAX INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------23-00-0-020 E P CHAMBER OF COMMERCE 3/21 EXECUTIVE SALARY 1,375.00 MORTON COMMUNITY BANK NEST LABS-FOL CAMERAS 10.00 23-00-0-023 MORTON COMMUNITY BANK COSTCO-FLAG STAMP 54.75 23-00-0-035 MORTON COMMUNITY BANK UATTEND-TIMECLOCK FEES 65.00 ADOBE ACROPRO-SUBSCRIPTION 13.08 ADOBE ACROPRO-SUBSCRIPTION 15.93 23-00-0-044 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 108.03 23-00-0-072 ALTORFER DECK CRANE RENTAL 1,268.50 23-00-0-073 JOAN'S TROPHY & PLAQUE 2020 FOLEPI ORNAMENT 25.00 KELLOGG PLASTICS LTD ROD 129.92 NILES INDUSTRIAL COATINGS SAND BLASTING/PAINTING 1,783.13 O'REILLY AUTO PARTS BUTT SPLICE 8.99 SPRINGFIELD ELECTRIC SUPPLY CABLE TIES 111.48 AMERICAN LIGHTING INC LIGHTS 1,314.40 23-00-0-074 AMEREN ILLINOIS 2/21 POWER-FOL 1,064.93 23-00-0-078 TIMES NEWSPAPERS FOL ADVERTISING 600.00 23-00-0-079 MORTON COMMUNITY BANK ILLUSTRATOR-SUBSCRIPTION 254.87 23-00-0-150 AMEREN ILLINOIS 2/21 POWER-WW 491.95 FON DU LAC PARK DIST FOL SECURITY 20,000.00 PARK MAINTENANCE AGREEMENT 10,000.00 GRAYBAR ELECTRIC COMPANY PIN & SLEEVE PLUGS 1,609.76 PIN & SLEEVE PLUGS 1,408.54 AMERICAN LIGHTING INC LIGHTS 606.90 23-00-0-151 AMEREN ILLINOIS 2/21 POWER-FESTIVAL BUILDING 118.59 MORTON COMMUNITY BANK FARM & FLEET-STEEL CABINETS 659.97 FARM & FLEET-CRETID, RETURN -219.99 CALPINE 2/21 POWER-FESTIVAL BUILIDING 264.99 23-00-0-152 BIGSIGNS.COM INC BANNERS 1,985.00 SPRINGFIELD ELECTRIC SUPPLY ELECTRIC COVER 99.55 CABLE TIES 484.59 23-00-0-153 AUTOZONE COMMERCIAL WINDSHIELD WASHER FLUID 26.35 MUFFLER, TRANSFER CASE, ROTOR 653.86 O-RING KIT, OIL BATH SEAL 56.57 BALL MOUNT, HITCH BALL 219.95 HITCH BALL 55.96 BRAKE PADS, ROTORS 467.04 DIESEL FUEL SUPPLEMENT 11.99 CALIPER 97.99 OIL PRESSURE SWITCH 12.99 KOENIG BODY & EQUIPMENT INC. POWER UNIT 518.00 LOWES HOME IMPROVEMENT SHOP-VAC 95.00 CREDIT -95.00 SHOP-VAC 95.00 SHOVEL 56.92 MARTIN SULLIVAN INC 1ST QUARTER MOWER RENTAL 2,150.00 THE HOME DEPOT PRO LINERS 157.04 RICHS AUTO PARTS & SERVICE INC SAFETY TEST 54.00 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 14 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
HOTEL-MOTEL TAX INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------23-00-0-182 STRYKER MEDICAL AED 6,307.89 NEVCO SPORTS LLC SCOREBOARDS 9,213.96 ------
DEPARTMENT TOTAL: 65,868.37 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 15 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
WATER & SEWER INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------50-50-0-014 MILLER HALL & TRIGGS 2/21 LEGAL FEES/RETAINER 31,769.80 50-50-0-020 BADGER METER INC. SERVICE AGREEMENT 3/21-8/21 780.00 EAGLE RECOVERY ASSOCIATES, INC WATER/SEWER COLLECTIONS 29.22 GETZ FIRE EQUIPMENT ANNUAL SERVICE CORRECTION 0.50 PDC LABORATORIES INC WATER TESTING 6,388.00 CLOUDPOINT GEOGRAPHICS APP CONFIGURATION, WEB APPS 1,050.00 50-50-0-021 L&S LABEL PRINTING UTILITY BILLS, REMINDERS 1,165.90 50-50-0-045 AT&T 2/5/21-3/4/21 PHONE SERVICE 1,832.91 AZAVAR AUDIT SOLUTIONS TELECOMMUNICATIONS AUDITS 277.16 TELECOMMUNICATIONS AUDITS 277.16 AMEREN ILLINOIS 2/21 POWER-CITY BUILDINGS 130.11 FONDULAC LIBRARY 1/27/21-02/25/21 CP ELECTRIC 276.26 1/27/21-02/25/21 CH ELECTRIC 430.98 1/27/21-02/25/21 DEL ELECTRIC 591.64 1/27/21-02/25/21 CP GAS 145.32 1/27/21-02/25/21 CH GAS 363.31 1/27/21-02/25/21 DEL GAS 1,018.97 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 491.05 2/11/21-3/10/21 CELL SERVICE 178.96 CALPINE 2/21 POWER-CITY BUILDINGS 669.59 50-50-0-047 AMEREN ILLINOIS 2/21 POWER-WATER 4,901.90 CALPINE 2/21 POWER FOR PUMPING 12,385.63 50-50-0-050 MENARDS-WASHINGTON CLOSURE 84.59 SPRINGFIELD ELECTRIC SUPPLY LED WALLPACK 351.12 WATER TIGHT HUB 46.60 ELECTIRCAL SUPPLIES 269.74 ELECTRICAL SUPPLIES 1,377.13 SUNBELT RENTALS INC DUCT JACK RENTAL 77.90 50-50-0-051 ALTORFER BACKHOE MAINTENANCE 1,167.38 COLUMBIA PIPE & SUPPLY CO. BOLT, RING GASKET 55.32 LOWES HOME IMPROVEMENT GALVANIZED PIPE & FITTINGS 26.30 O'REILLY AUTO PARTS FILTERS, FUEL/WATER SEPARATOR 114.89 B2E SOLUTIONS PROTIME MONTHLY FEES 41.65 50-50-0-052 VERIZON CONNECT NWF INC GPS FOR VEHICLES 125.47 50-50-0-070 LIBERTY TERMITE & PEST CONTROL PEST CONTROL 34.00 50-50-0-100 MIDWEST MAILING & SHIPPING MAIL MACHINE MAINTENANCE 720.00 50-50-0-110 GETZ FIRE EQUIPMENT FIRST AID REFILL 75.80 50-50-0-115 US BANK/ VOYAGER FLEET SYSTEMS 2/21 GASOLINE-WATER 1,396.28 50-50-0-123 CORE & MAIN FITTINGS 182.01 COUPLINGS 510.04 50-50-0-124 BRENNTAG MID-SOUTH, INC DRUM RETURN -1,400.00 HYDROFLUOROSILICIC ACID 765.00 HYDROFLUOROSILICIC ACID 663.00 HYDROFLUOROSILICIC ACID 816.00 HYDROFUOROSILICIC ACID 663.00 USABluebook DECHLORINATION TAB MAT 148.37 50-50-0-126 CORE & MAIN REPAIR CLAMPS 283.73 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 16 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
WATER & SEWER INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------50-50-0-126 CORE & MAIN FITTINGS 224.30 REPAIR CLAMPS 433.81 REPAIR CLAMPS 213.94 CURB STOPS, CLAMPS, FITTINGS 855.38 REPAIR CLAMPS 106.97 BUSHING, STRAP, TUBING 198.45 REPAIR CLAMPS 135.79 METER YOKES, LOCK NUTS 412.32 REPAIR CLAMPS 356.60 REPAIR CLAMPS 267.45 REPAIR CLAMP 127.98 COLUMBIA PIPE & SUPPLY CO. FITTINGS, BALL VALVE 468.99 FITTINGS, PVC CEMENT 140.30 FITTINGS, PLUGS 29.93 IL OIL MARKETING CLAMPS, COUPLER/HOSE SHANK 42.79 GASKETS, COUPLER, ADAPTER 232.01 COUPLER 255.84 LOWES HOME IMPROVEMENT CREDIT-RETURNS -82.41 GALVANIZED PIPE & FITTINGS 137.86 SITEONE LANDSCAPE SUPPLY REDUCING TEE 4.01 COUPLING 0.93 WATER PRODUCTS BLOOMINGTON PE TUBING 150.00 CURB STOP, FITTINGS 1,120.00 50-50-0-127 BATTERIES PLUS BULBS BATTERIES 35.90 MORTON COMMUNITY BANK MENARDS-DRAIN AUGER, WRENCH 596.55 USABluebook WINDSOCKS, DECHLORINATION TABS 904.45 THE HOME DEPOT PRO PAPER TOWELS 83.28 50-50-0-170 WATER PRODUCTS BLOOMINGTON HYDRANT, FITTINGS 2,814.00 HYDRANTS 8,400.00 HYDRANTS 8,400.00 50-50-0-180 WATER DEPOSIT REFUNDS 228 STEWART 8.49 213 THORNTON- 134.87 105 KERFOOT- 66.74 201 1/2 E SHEEN- 16.85 50-51-0-012 FARNSWORTH GROUP WWTP, NPDES PERMIT UPDATE 4,017.39 TAZEWELL & PEORIA RR SANITARY SEWER EASEMENT 251.00 50-51-0-045 VERIZON WIRELESS 2/10/21-3/9/21 CELL SERVICE 206.69 2/11/21-3/10/21 CELL SERVICE 193.35 50-51-0-047 AMEREN ILLINOIS 2/21 POWER-SEWER 2,243.58 CALPINE 2/21 POWER FOR PUMPING 9,898.64 50-51-0-052 E P TIRE & VULCANIZING TIRE 192.50 VERIZON CONNECT NWF INC GPS FOR VEHICLES 125.47 50-51-0-070 HARRIS COMPUTER SYSTEMS BANK FEES 300.78 B2E SOLUTIONS PROTIME MONTHLY FEES 41.65 50-51-0-080 BATTERIES PLUS BULBS BATTERY PACK 107.95 FOREMOST INDUSTRIAL EFFLUENT PUMP MOTOR 5,973.33 O'REILLY AUTO PARTS FUNNEL, GEAR OIL 23.98 DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 17 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
WATER & SEWER INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------50-51-0-087 TAZEWELL COUNTY LANDFILL SLUDGE PROCESSING 2,677.52 50-51-0-102 PDC LABORATORIES INC WATER TESTING 272.90 50-51-0-115 US BANK/ VOYAGER FLEET SYSTEMS 2/21 GASOLINE-SEWER 1,060.38 50-51-0-127 BATTERIES PLUS BULBS BATTERY PACK 109.95 CONCENTRIC INTEGRATION LLC WWTP SCADA, IPAD 6,431.66 SUPPORT SERVICES 217.50 LOWES HOME IMPROVEMENT HEADLAMP 43.53 ELECTRIC TORCH 52.24 SPRINGFIELD ELECTRIC SUPPLY FUSES 47.98 WAL-MART COMMUNITY WATER, BULBS, OFFICE SUPPLIES 87.03 50-53-0-092 ARMATURE MOTOR & PUMP CO RECONDITION PUMP & MOTOR 1,280.80 FOREMOST INDUSTRIAL STAINLESS STEEL ENCLOSURE 1,807.00 VFD REPLACEMENT 2,609.00 SERVICE CALL 250.00 DOOR MOUNT KIT 90.00 IL OIL MARKETING CREDIT -77.82 50-53-0-127 ALTORFER PAINT, SURVEY FLAGS 324.85 SURVEY FLAGS 45.80 SENTRY SAFETY SUPPLY, INC GLOVES 83.40 50-53-0-201 BUSEY BANK VACTOR TRUCK LOAN INTEREST 41.14 50-53-0-240 BUSEY BANK VACTOR TRUCK LOAN PRINCIPAL 6,688.75 50-55-0-170 CONTECH ENGINEERED SOLUTIONS WATER MAIN SUPPLIES 1,651.60 50-56-0-170 WILLIAMS BROTHERS CONSTRUCTION WWTP CONSTRUCTION 1,352,515.46 50-57-0-256 MORTON COMMUNITY BANK AUTO-READ LOAN PRINCIPAL 14,610.22 AUTO-READ LOAN INTEREST 982.75 ------
DEPARTMENT TOTAL: 1,518,524.01 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 18 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
MOTOR FUEL TAX INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------75-00-0-163 TREASURER, STATE OF ILLINOIS CAMP STREET 98,406.11 ------
DEPARTMENT TOTAL: 98,406.11 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 19 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
PAYROLL HOLDING ACCTS INVOICES DUE ON/BEFORE 03/31/2021
ACCOUNT # VENDOR NAME DESCRIPTION OF PURCHASE AMOUNT ------99-99-9-998 WAGES PAID 03/31/21 GF PAYROLL 530,977.29 03/31/21 WS PAYROLL 74,723.53 ------
DEPARTMENT TOTAL: 605,700.82 ======
APPROVED FOR PAYMENT BY: DATE: 04/02/21 CITY OF EAST PEORIA PAGE: 20 TIME: 10:54:07 SCHEDULE OF BILLS PAYABLE ID: AP4430EP.WOW
FINAL TOTALS INVOICES DUE ON/BEFORE 03/31/2021 ------
GENERAL CORPORATE FUND 242,259.39
POLICE PROTECTION FUND 76,772.06
FIRE PROTECTION FUND 91,671.01
SOLID WASTE 34,828.48
STREET & BRIDGE FUND 67,624.38
STREET LIGHTING FUND 10,374.97
EASTSIDE CENTRE 9,639.85
HOTEL-MOTEL TAX 65,868.37
WATER & SEWER 1,518,524.01
MOTOR FUEL TAX 98,406.11
PAYROLL HOLDING ACCTS 605,700.82 ------
GRAND TOTAL 2,821,669.45 ======
TO: The Honorable Mayor and the City Council
FROM: Ty Livingston, Director of Planning & Community Development
DATE: March 9, 2021
SUBJECT: Petition of the City of East Peoria to amend Title 5, Chapter 2, Section 3 of the East Peoria City Code to provide a definition of Short-term rentals and remove language regarding Bed and breakfast establishments.
BACKGROUND:
In the petition here, the City is requesting a code change to include a definition of short-term rentals and remove language used for bed and breakfasts. This is a complementary piece to the code changes already made to permit short term rentals as a Special Use.
At their meeting, the ZBA recommended approval 5-0 with the addition of verbiage addressing the requirement for off-street parking – which appears already in 3-38-9. However, the board felt that it was prudent to include it here, as well.
RECOMMENDATION: Approval, as presented.
ORDINANCE NO. 4559
AN ORDINANCE AMENDING PROVISION OF THE EAST PEORIA ZONING CODE TO ADDRESS SHORT-TERM RENTAL PROPERTY
WHEREAS, the City of East Peoria recognizes that the use of online booking platforms for vacation and short-term rentals has become commonplace across the nation and in Illinois, and as a result, vacation and short-term rentals are occurring within the City; and
WHEREAS, the City of East Peoria has determined that regulating the renting and use of short-term rental property within the City of East Peoria is necessary for the purpose of protecting public health and safety; and
WHEREAS, the City of East Peoria has further determined that in order to protect public health and safety, the City’s zoning regulations as set forth in the East Peoria Zoning Code need to be updated to address short-term rental properties; and
WHEREAS, after holding a public hearing on March 8, 2021, pursuant to duly published notice, the East Peoria Zoning Board of Appeals has recommended approval of the proposed amendments to the City’s Zoning Code; and
WHEREAS, the City Council finds that adoption of the proposed amendments to the City’s Zoning Code serve the best interests of the City of East Peoria and its citizens;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The “Definitions” set forth in Title 5, Chapter 2, Section 3 of the East Peoria City Code pertaining to zoning are hereby amended to read as follows (additions are indicated by underline; deletions by strikeout):
Bed and breakfast establishment means an owner-occupied single-family residence providing accommodations for a charge to the public with no more than five (5) guestrooms for rent in operation for more than ten (10) nights in a twelve- month period. Breakfast may be provided to the guests only. Bed and breakfast establishments shall not include hotels, motels, boarding houses or food service establishments.
Short-Term Rental shall mean an operator-occupied residence, property, or structure providing accommodations for a charge to the public with no more than five (5) guestrooms for rent that is offered, advertised, or held out to the public for use or is otherwise in operation for more than ten (10) nights in a twelve-month period. A short-term rental shall include a boat, house boat, or similar floating
vessel that is rented for overnight lodging and meets the other short-term rental requirements as set forth in this definition; for the purposes of this chapter, the term “structure” shall include a floating vessel. A short-term rental shall further include a bed and breakfast establishment as defined under the Bed and Breakfast Act (50 ILCS 820/1, et seq.), as amended from time to time. A short-term rental shall not include motels, hotels, boarding houses, rooming houses, or food service establishments. “Owner-occupied” shall have the meaning set forth in Chapter 38 of Title 3 of the East Peoria City Code.
Section 2. Title 5, Chapter 7, Section 6(c)(9) of the East Peoria City Code pertaining to off-street parking and loading is hereby amended to read as follows (additions are indicated by underline; deletions by strikeout):
9. Motels, hotels and bed & One (1) parking space for each breakfasts short-term rentals guestroom.
Section 3. Title 5, Chapter 8, Section 3(b)(21) of the East Peoria City Code pertaining to R-1 One-family dwelling districts is hereby amended to read as follows (additions are indicated by underline; deletions by strikeout):
(21) Bed and breakfast establishment Short-term rentals but only in accordance with Chapter 38 of Title 3 of the East Peoria City Code and provided that the driveway or parking area serving the short-term rental shall be large enough to accommodate one (1) vehicle for each guestroom in addition to the parking required for operator’s vehicles. under all of the following conditions:
a. The driveway serving the residence vacation rental shall be large enough to accommodate one (1) vehicle for each bedroom whether or not utilized as a guestroom. b. There shall be no exterior display on the zoning lot which contains the establishment to indicate the existence of the establishment. c. The operator must reside at the establishment while guestrooms are rented. d. House rules shall be prepared and submitted to the director of planning and zoning. e. No guest may stay at the establishment for a total of more than fourteen (14) days in any period of twelve (12) consecutive calendar months.
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Section 4. This Ordinance is hereby ordered to be published in pamphlet form by the East Peoria City Clerk and said Clerk is ordered to keep at least three (3) copies hereof available for public inspection in the future and in accordance with the Illinois Municipal Code.
Section 5. This Ordinance is in addition to all other ordinances on the subject and shall be construed therewith excepting as to that part in direct conflict with any other ordinance, and in the event of such conflict, the provisions hereof shall govern.
Section 6. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance.
Section 7. This Ordinance shall be in full force and effect from and after its passage, approval and ten (10) day period of publication in the manner provided by law.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS DAY OF ______, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
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TO: The Honorable Mayor and the City Council
FROM: Ty Livingston, Director of Planning & Community Development
DATE: March 9, 2021
SUBJECT: Petition of Russell & Andrea Wiegand for a Special Use to allow for the operation of a short-term rental on property located at 617 Fondulac Drive 01-01-33-201- 037.
BACKGROUND:
The petition is a short-term rental at this location which will consist of a room to be rented- out. It appears there’s sufficient on-site parking for the use, in addition to the needs of the homeowner. As a part of the approval process, the fire department will want to ensure appropriate life safety devices are installed and operational. Also, the petitioner will need to sign a certificate indicating compliance with Chapter 38, Title 3 and impose the appropriate City hotel-motel tax. Lastly, we’ll need a copy of the house rules. Given the proposal, and the owners remaining on-site, staff doesn’t envision any significant issues here.
At their meeting, the ZBA recommended approval of the proposal 4-0-1 (a board member abstained because they are a neighbor of the petitioner). Although its articulated in the code, staff would like to include the conditions that a life safety inspection be conducted of the property as well as all appropriate documentation to be provided to the City.
RECOMMENDATION: Approval, with the conditions that a life safety inspection be conducted of the property as well as all appropriate documentation to be provided to the City.
ORDINANCE NO. 4560
AN ORDINANCE AUTHORIZING A SPECIAL USE FOR PROPERTY LOCATED AT 617 FONDULAC DRIVE IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS
WHEREAS, Andrea and Russell Wiegand (the “Petitioner”) have petitioned for a special use for a short-term rental use for their residential property zoned “R-1, One Family Dwelling District” and located at 617 Fondulac Drive in East Peoria, as shown and described at "Exhibit A", attached hereto and incorporated herein by reference (which property as so described hereinafter is referred to as the "Property"); and
WHEREAS, after hearing pursuant to duly published notice, the East Peoria Zoning Board of Appeals has recommended approval of the proposed Special Use subject to certain conditions hereinafter set forth;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. A Special Use to allow for a short-term rental on the Property is hereby approved.
Section 2. The establishment and continuation of the special use hereby authorized is contingent upon continual compliance with all applicable provisions of the City Code and the following special conditions:
1. By no later than June 1, 2021, Petitioner shall have a life- safety inspection of the short-term rental guestroom area on the Property completed by the East Peoria Fire Department.
2. By no later than June 1, 2021, Petitioner shall provide the Director of Planning and Community Development with a copy of the house rules for guests staying in the short-term rental on the Property.
3. Before permitting any short-term rentals on the Property pursuant to the special use granted by this Resolution, the Petitioner shall provide the City with a certificate regarding compliance with the hotel-motel tax provisions of Chapter 28 of Title 3 of the City Code, while thereafter properly collecting and submitting all required hotel-motel taxes to the City for any short-terms rentals on the Property.
Upon the violation of or failure to comply with the foregoing conditions or with any provisions of the City Code applicable to the Property or its use, the City Council may, after providing reasonable notice and an opportunity for a hearing, terminate the Special Use hereby approved.
Section 3. This Ordinance is hereby ordered to be published in pamphlet form by the East Peoria City Clerk and said Clerk is ordered to keep at least three (3) copies hereof available for public inspection in the future and in accordance with the Illinois Municipal Code.
Section 4. This Ordinance is in addition to all other ordinances on the subject and shall be construed therewith excepting as to that part in direct conflict with any other ordinance, and in the event of such conflict, the provisions hereof shall govern.
Section 5. This Ordinance shall be in full force and effect from and after its passage, approval and ten (10) day period of publication in the manner provided by law.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS ______DAY OF ______, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
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EXHIBIT A Map of Location of Special Use (617 Fondulac Drive)
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TO: The Honorable Mayor and the City Council
FROM: Ty Livingston, Director of Planning & Community Development
DATE: March 9, 2021
SUBJECT: Petition of Jeff Giebelhausen to rezone property from M-3, Manufacturing district, transitional to R-4, Multiple-Family dwelling district on property located at 105 Sanford St. 01-01-32-104-006 & 007.
BACKGROUND:
The petition here is to rezone this property from M-3 to R-4. The plan is to rehabilitate the building to be utilized for apartments. At the ZBA hearing, the petitioner mentioned 6-8 units are possible given the building’s layout.
The property qualifies for rezoning as it has in excess of 200’ of frontage on a public street since it’s a corner lot. While not consistent with the Comprehensive Plan’s future land use map – which is in need of updating - it is consistent with the goal of increasing affordable housing in the City which is a part of the recently adopted Housing Needs Assessment and Community Development plan done in partnership with the Illinois Housing Development Authority (IHDA). In addition, this would improve a long-blighted property.
At their meeting, the ZBA recommended approval 5-0 of the proposal.
RECOMMENDATION: Approval, as presented.
ORDINANCE NO. 4561
AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY LOCATED AT 105 SANFORD STREET IN THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS
WHEREAS, the hereinafter described real property (the "Property") located in the City of East Peoria, Tazewell County, Illinois, is currently classified under the East Peoria Zoning Code as "M-3, Manufacturing District, Transitional"; and
WHEREAS, Jeff Giebelhausen, owner of the property located at 105 Sanford Street in East Peoria, identified as PINs 01-01-32-104-006 and 01-01-32-104-007 and depicted in Exhibit A, attached hereto and incorporated by reference (the “Property”), has proposed an amendment to the zoning map of the City of East Peoria for the purpose of changing the zoning classification of the Property to "R-4, Multiple-Family Dwelling (Residential) District"; and
WHEREAS, after hearing pursuant to duly published notice, the East Peoria Zoning Board of Appeals has recommended approval of the proposed rezoning;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. The foregoing recitals are hereby adopted and found to be correct.
Section 2. The zoning classification of the Property as shown and described at Exhibit A is hereby changed from “M-3, Manufacturing District, Transitional" to "R-4, Multiple-Family Dwelling (Residential) District".
Section 3. Upon the effective date of this Ordinance, the change in zoning classification hereby adopted shall be marked on the official zoning map of the City of East Peoria.
Section 4. This Ordinance is hereby ordered to be published in pamphlet form by the East Peoria City Clerk who is ordered to keep at least three (3) copies hereof available for public inspection in the manner provided by law.
Section 5. This Ordinance is in addition to all other ordinances on the subject and shall be construed therewith excepting as to that part in direct conflict with any other ordinance, and in the event of such conflict, the provisions hereof shall govern.
Section 6. This Ordinance shall be in full force and effect from and after its passage, approval and ten (10) day period of publication in the manner provided by law.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS _____ DAY OF ______, 2021.
APPROVED:
Mayor
ATTEST:
City Clerk
EXAMINED AND APPROVED:
Corporation Counsel
2
EXHIBIT A
Map of Location of Zoning Change / Case No. 21-R-10 (105 Sanford Street)
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2232 E. WASHINGTON ST. East Peoria, Illinois 61611 . Phone (309) 698-4716 FAX (309) 698-4730
Commissioners Dan Decker Michael Sutherland
TO: The Honorable Mayor and the City Council
FROM: Ric Semonski, Supervisor of Streets
DATE: March 3, 2021
SUBJECT: RECOMMENDATION TO APPROVE $875,000 OF MOTOR FUEL TAX (MFT) FOR STREET MAINTENANCE FOR 2021.
DISCUSSION:
We propose that $875,000 be allocated for the 2021 Street Maintenance Program. There is an existing engineering agreement with Patrick Meyer & Associates for engineering services for this work already in place and is year 6 of the original 3-year contract with 2-year optional extensions. I have attached the 2015 agreement. Mr. Meyer has verbally agreed to extend the 2015 agreement for an additional year. The cost for the engineering is dependent upon the type of maintenance that is being done and shall be in accordance with our existing agreement. The street maintenance includes spray patching, heat scarification, sealcoat, and a fog coat.
The City will receive approximately $875,000 in MFT funds.
Please see the attached resolution for the Illinois Department of Transportation detailing the $875,000 street maintenance program.
RECOMMENDATION: Approve $875,000 in Motor Fuel Tax (MFT) funds for maintenance of streets as prioritized by the Street Department and Patrick Meyer & Associates.
“EAST PEORIA-HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-121
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER ______
WHEREAS, the Department of Public Works has reviewed and identified the 2021 street repair and repaving projects (the “2021 Street Maintenance Project”); and
WHEREAS, the allocated amount for the 2021 Street Maintenance Project will include an appropriation of Motor Fuel Tax Funds (“MFT Funds”) in the amount of $875,000; and
WHEREAS, in order to utilize MFT Funds for the 2021 Street Maintenance Project, it will be necessary for the City to submit to the Illinois Department of Transportation (“IDOT”) a resolution appropriating MFT Funds and an IDOT approved engineering agreement in the form attached hereto and incorporated herein and labeled as “Exhibit A” (the “IDOT MFT Documents”), together with any other documentation required by IDOT; and
WHEREAS, City Officials have negotiated a one-year extension of the 2015-2020 engineering services contract for street maintenance with Patrick N. Meyer & Associates to assist the City with the engineering services required for the 2021 Street Maintenance Project in the form attached hereto and incorporated herein and labeled as “Exhibit B” (the “2021 Engineering Agreement Extension Amendment”) under which the rate of compensation for these engineering services will depend upon the nature of the maintenance work undertaken by the City and the rate of compensation will be set in compliance with IDOT guidelines for street maintenance projects funded by the MFT Funds; and
WHEREAS, it is further necessary for the City to specifically confirm and approve the 2021 Engineering Agreement Extension with Patrick N. Meyer & Associates and associated rate of compensation for engineering services related to the 2021 Street Maintenance Project in the form included with the IDOT MFT Documents (the “Engineering Schedule of Fees”), which provides that the rate of compensation for engineering services for the 2021 Street Maintenance Project is in conformance with IDOT guidelines such that the amount of compensation will depend upon the nature of the maintenance work undertaken by the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The Mayor is hereby authorized and directed to execute the 2021 Engineering Agreement Extension Amendment with Patrick N. Meyer & Associates for engineering services for the 2021 Street Maintenance Project; together with such changes therein as the Mayor in his discretion deems appropriate.
Section 2. The Mayor is hereby authorized and directed to execute the resolution for maintenance of streets and highways for the 2021 Street Maintenance Project in the form set forth in the IDOT MFT Documents upon completion of all related attachments identifying the projects to be completed as approved by the Commissioner of Streets and Public Improvements.
Section 3. The Mayor is hereby further authorized and directed to execute the IDOT Form for the Engineering Schedule of Fees in the form set forth in the IDOT MFT Documents together with such changes therein as the Mayor in his discretion deems appropriate.
APPROVED:
______Mayor
ATTEST:
______City Clerk
Department of PUBLIC WORKS 2232 E. Washington Street, East Peoria, IL 61611 (309) 698-4716 FAX (309) 698-4730
Commissioners Dan Decker Tim Jeffers
TO: The Honorable Mayor and the City Council
THRU: J. Thomas Brimberry, City Administrator
FROM Steve Ferguson, Director of Public Works # DATE: December 9, 2015
SUBJECT: Engineering Agreement with Patrick Meyer and Associates for Street Maintenance Engineering for 2015-2018
DISCUSSION: The City of East Peoria solicited qualification statements for engineering services to assist the City with the maintenance of its streets. This included evaluation of the all of East Peoria's 130 miles of streets, design, construction testing and observation engineering services for the annual street maintenance program in compliance with Illinois Department of Transportation requirements. The funding for this street maintenance program is through Motor Fuel Taxes and other City sources.
Eight firms submitted statements of qualifications. The City of East Peoria evaluated each potential engineering firm upon the following criteria: A. Professional qualifications necessary for satisfactory performance of required services; B. Specialized experience and technical competence in street maintenance engineering; C. Capacity to accomplish the work in the required time; D. Past performance on contracts with state and municipal governmental agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules, including any City projects; E. Firms location and local personnel who would respond to the City's street maintenance needs; F. Experience of the firm with other type of municipal and fOOT construction projects; G. Current capacity to accomplish the work in the required time; H. Reference from other clients attesting to firms:
The Public Works Director and Street Superintendent interviewed the candidates. We felt that Patrick Meyer and Associates best fit the needs ofthe City of East Peoria for Street Maintenance Engineering. The Public Works Director, Street Superintendent and Commissioner Decker negotiated with Patrick Meyer and Associates and agreed upon the terms in the attached Engineering Agreement. Under past agreements the City has paid an average of approximately 8% of the annual Street Maintenance Program in engineering. It was our goal to lower the percentage paid to approximately 7%.
"EAST PEORIA- HOME OF THE FESTIVAL OF LIGHTS" Tbe fees agreed upon are as follows:
Base Fee Value of Program < Negotiated ($1250 $20,000 Maximum) Value of Program> $20,000 $1,250 PLUS Preliminary Engineering Engineering Inspection Group* Fee Fee Total Fee I N/A N/A II-A 1.00% of the program 1.00% of the program 2% of the program 11-8 2.50% of the program 2.50% of the program 5% of the program Ill 3.50% of the program 3.50% of the program 7% of the program IV 4.50% of the program 5.50% of the program 10% of the program
*Group Definitions:
Group II-A. Routine maintenance or maintenance items that do not require competitive sealed bids according to Section 12-l.02(a) or a local ordinance/resolution. An Engineering Inspection Fee for Group JIA is only allowed for items that require inspection and/or acceptance testing.
Group II-B. Routine maintenance items that require competitive sealed bids according to Section 12-1 .02(a) or a local ordinance/ resolution. Routine maintenance includes all items in the following work categories: snow removal, street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures, tree trimming or removal, mowing, crack sealing, pavement marking, shoulder maintenance, limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor drainage repairs.
Group m. Maintenance items that are not covered by Group n-B and require competitive bidding with a material proposal or a deliver and install proposal.
Group IV. Maintenance items that are not covered by Group n-B and require competitive bidding with a contract proposal.
Engineering that does not fall within the motor fuel tax criteria shall be billed as follows: 2015-2016 maintenance season: $95 per hour** 2016-2017 maintenance season: $100 per hour** 2017-2018 maintenance season: $105 per hour**
Additional Contract Years Option: 2018-2019 maintenance season: $110 per hour** 2019-2020 maintenance season: $110 per hour**
**These rates are approximately 40% less than typical engineering fees. These rates can be offered due to the efficiency of a multi-year agreement. The Engineering Agreement shall be in force for a period of three years. The Agreement may be extended an additional two years by mutual agreement of the City and Patrick Meyer and Associates. The beginning of the agreement would start with the evaluation of the street conditions prior to the winter of 2015-2016.
See the attached proposed Engineering Agreement
RECOMMENDATION: We recommend that the City approve a three year Engineering Agreement with Patrick Meyer and Associates, with an option for two additional years, as described and in accordance with the attached. AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE STREET MAINTENANCE IN THE CITY OF EAST PEORIA
This is an AGREEMENT made as of by and between the City of East Peoria, 40 1 West Washington Street, East Peoria, IL 61611 (hereinafter called CLIENT), and Patrick N. Meyer & Associates, Inc., 15109 W. Bittersweet Ct., Brimfield, Illinois, 61517 (hereinafter called ENGlNEER).
CLIENT intends to retain the services of ENGINEER to provide professional engineering services for the CLIENT's annual street maintenance program and other related miscellaneous engineering projects as designated by the CUENT (hereinafter called PROJECT).
The relationship between the ENGINEER and the CLIENT shall be that of independent contractor, and not as master and servant, or principal and agent.
1.0 SCOPE OF WORK
The Scope of Work for the PROJECT includes the following items: • Assessment of street conditions and recommendations for improvements. • Representation at PPUA TS meetings and other meetings regarding additional funding. • Assessment and recommendations when responding to natural disasters such as floods, tornadoes, landslides, etc. • Assessment of and recommendations of drainage situations and coordination of contractor for design/build improvements. • Assessment and recommendations regarding right-of-way, trails, sidewalks, and intersections. • Other assessments and recommendations where CLIENT requests the ENGINEER involvement.
2.0 CLIENT' S RESPONSIBJLITIES
CLIENT shall provide full information as to its requirements for any PROJECT. CLIENT will provide to ENGINEER the any documents relative to the specified PROJECT.
CLIENT shall provide access to the site of the PROJECT and make provisions for ENGINEER to enter public and private property as required by ENGINEER to perform his services.
CLIENT shall examine all documents presented by ENGINEER relative to the PROJECT, obtain advice or counsel as it deems appropriate for such examination, and render decisions to ENGINEER within a reasonable time period.
CLIENT shall obtain for itself such legal, accounting, and insurance counseling services as may be required for the PROJECT.
3.0 PERIOD OF SERVICE
Page 1 of6 This Agreement shall be in force for a period of three (3) years from the date first written above . This Agreement may be extended by two (2) additional years if mutually agreed upon in writing by the CLIENT and the ENGINEER.
The term of this AGREEMENT shall continue until terminated as provided herein or at any time prior to the termination date of this Agreement by either party, with or without cause, by ninety (90) days written notice to the other party. If this AGREEMENT is terminated at any time during the term of this Agreement, payment due ENGINEER for services rendered through the date of termination shall be paid by CLIENT.
4.0 COMPENSATION
CLIENT shall pay ENGINEER for labor services at the annual rate per hour and of ENGINEER's sub consultants at their rate.
Base Fee Value of Program< $20,000 Negotiated ($1250 Maximum) Value of Program > $20,000 $1,250 PLUS Preliminary Engineering Group* Fee Engineering Inspection Fee Total Fee I N/A N/A II-A 1.50% 0.50% 2.00% 11-B 2.50% 2.50% 5% Ill 3.50% 3.50% 7% IV 4.50% 5.50% 10%
*Group Definitions: Group I. N/A
Group ll-A. Routine maintenance or maintenance items that do not require competitive sealed bids according to Section 12-1.02(a) or a local ordinance/resolution.
Group 11-B. Routine maintenance items that require competitive sealed bids according to Section 12- 1.02(a) or a local ordinance/ resolution. Routine maintenance includes all items in the following work categories: snow removal, street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures, tree trimming or removal, mowing, crack sealing, pavement marking, shoulder maintenance, limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor drainage repairs.
Group III. Maintenance items that are not covered by Group li-B and require competitive bidding with a material proposal or a deliver and install proposal.
Group TV. Maintenance items that are not covered by Group II-B and require competitive bidding with a contract proposaL
Page2 of6 **An Engineering Inspection Fee for Group HA is only allowed for items that require inspection and/or acceptance testing.
Engineering that does not fall within the motor fuel tax shall be billed as follows:
2015-2016 maintenance season: $95 per hour 2016-2017 maintenance season: $100 per hour 2017-2018 maintenance season: $105 per hour
Additional Contract Years:
20 I 8-20 19 maintenance season: $1 I 0 per hour 2019-2020 maintenance season: $110 per hour
ENGINEER will submit invoices to CLIENT monthly for services rendered during the previous month. Invoices will be due upon receipt.
5.0 OTHER
5.1 Emergency Services
Indemnification: The CLIENT agrees, to the fullest extent permitted by law, to indemnifY and hold harmless the ENGINEER, his or her officers, directors, employees, agents and sub-consultants from and against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, arising out of or in any way connected with the ENGINEER's providing emergency services under this Agreement, excepting only those damages, liabilities or costs arising directly from the negligence or willful misconduct of the ENGINEER.
Waiver: In addition, the CLIENT agrees, to the maximum extent permitted by law, to waive any claims against the ENGINEER arising out of the performance of these emergency services, except for the negligence or willful misconduct of the ENGINEER.
The term "emergency services" as used in this Section 5.1 shall mean when ENGINEER provides CLIENT engineering services on an emergency basis such that the ENGINEER renders engineering services to CLIENT to assist CLIENT in reviewing and implementing an immediate course of action at the time that the emergency situation or event is occurring or while the safety of persons and property remains in imminent peril. The term "emergency services" is not meant to cover engineering services that are provided a day or week (or more) after the event causing the emergency has been discovered and reported to the ENGINEER.
5.2 No Third Party Beneficiaries
Information for the Sole Use and Benefit of the CLIENT: All opinions and conclusions of the ENGINEER, whether written or oral, and any plans, specifications or other documents and services provided by the ENGINEER are for the sole use and benefit of the CLIENT and are not to be provided to any other person or entity without the prior written consent of the ENGINEER. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of any third party against either the ENGINEER or the CLIENT.
Page 3 of6 5.3 Existence of Conditions
Certifications, Guarantees and Warranties: The ENGINEER shall not be required to execute any document that would result in the ENGINEER certifYing, guaranteeing or warranting the existence of any conditions. This provision is not to be interpreted as CUENT's waiver of ENGINEER's obligation to meet his professional responsibilities for quality of services when providing services to CLIENT or as the CLIENT's waiver of claims against ENGINEER for malfeasance in relation to services provided to the CLIENT under the terms of this AGREEMENT.
5.4 Assistance with Freedom of Information Act Requests
When the CLIENT receives a document request under the Illinois Freedom of Information Act ("FOIA"), the ENGINEER will provide documents to CLIENT that are responsive to the FOIA document request at no cost for any standard size documents (8~ x 11) or for documents in electronic format (including .pdf format). Should the CLIENT require copies pursuant to a FOIA request of full-size engineering documents greater than standard size documents, the CLIENT shall pay ENGINEER an amount no greater than the cost of materials for making such larger size documents. The CLIENT shall not be charged labor costs by ENGINEER for making or providing any documents to CLIENT pursuant to a FOIA request received by the CLIENT.
5.5 Insurance
ENGINEER shall maintain the following insurance coverage:
Type of Insurance Limit of Liability
Professional Liability (including Each Claim: $3,000,000 Errors & Omissions) Aggregate: $5,000,000
General Liability Each Occurrence: $1,000,000 General Aggregate: $2,000,000
Automobile Liability Each Occurrence: $1,000,000 General Aggregate: $2,000,000
Excess or Umbrella Liability Each Occurrence: $3,000,000 General Aggregate: $5,000,000
Workers Compensation Statutory
The ENGINEEER shall furnish CLIENT a certificate or certificates of insurance or other acceptable evidence that all of the aforesaid insurance is in force before ENGINEER provides services for the PROJECT under the terms of this AGREEMENT. The ENGINEER's insurance policies shall provide that such policies will not be subject to cancellation, termination, or change except after at least thirty (30) days prior written notice to CLIENT.
5.6 Indemnification
Page 4 of6 Indemnification by ENGINEER. The ENGINEER shall indemnifY and hold harmless CUENT, and CLIENT's officers, directors, members, partners, agents, consultants, and employees and volunteer staff members from reasonable claims, costs (including attorney fees), losses, and damages arising out or relating to the Project, provided that any such claim, cost, Joss, or damage is attributable to bodily injury, disease, or death, or to injury or destruction of property (including the loss of use resulting therefrom) to the extent caused by any negligent or willful and wanton act or omission of the ENGINEER or ENGINEER's officers, directors, members, partners, agents, or employees. indemnification by CLIENT. The CLIENT shall indemnifY and hold harmless ENGINEER, and ENGINEER's officers, directors, members, partners, agents, consultants, and employees and volunteer staff members from reasonable claims, costs (including attorney fees), losses, and damages arising out or relating to the Project, provided that any such claim, cost, Joss, or damage is attributable to bodily injury, disease, or death, or to injury or destruction of property (including the loss of use resulting therefrom) to the extent caused by any negligent or willful and wanton act or omission of the CLfENT or CLIENT's officers, directors, members, partners, agents, or employees.
6.0 DISPUTE RESOLUTION
The parties shall mutually endeavor to settle disputes prior to seeking mediation or any other means of conflict resolution (which includes litigation in a court of competent jurisdiction). If the parties are unable to settle a dispute, the parties may mutually agree to resolve the dispute by mediation in accordance with the Construction industry Mediation Rules of the American Arbitration Association currently in effect. A demand for conflict resolution shall be made within a reasonable time after the claim, dispute, or other matter in question has arisen. In no event shall the demand for mediation or other alternative means of conflict resolution be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Either party may institute litigation in a court ofcompetentjurisdiction to resolve a dispute within the applicable statute of limitations
7.0 GENERAL CONSIDERATIONS
All documents furnished by ENGINEER pursuant to this AGREEMENT are instruments of his services for this PROJECT and are not intended for reuse by CLIENT or others for extensions of the work or on any other work. Any reuse will be solely at CLIENT's risk, and CLIENT shall indemnifY and hold harmless ENGINEER from all claims, damages, losses, or expense arising out of or resulting therefrom.
Since ENGINEER has no control over construction costs, he cannot and does not guarantee that construction cost proposals, bids, or actual costs will not vary from ENGINEER's opinion of probable construction costs.
Page5 of6 IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT as of the day and year flrst written above.
APPROVED:
CLIENT: City of East Peoria ENGINEER: Patrick N. Meyer & Associates, Inc.
BY: ------BY: ------
TITLE: _M__a~y_or ______TITLE: President
ATTEST:
BY: ------TITLE: City Clerk
Page 6of6 EXHIBIT A
IDOT MFT Documents
Resolution for Maintenance Under the Illinois Highway Code
Resolution Number Resolution Type Section Number Original 21-00000-00-GM
BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type East Peoria Illinois that there is hereby appropriated the sum of Name of Local Public Agency eight hundred seventy five thousand Dollars ( $875,000 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
01/01/21 to 12/31/21 . Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that City of East Peoria Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation.
I City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of East Peoria in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of East Peoria at a meeting held on . Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . Day Month, Year
(SEAL) Clerk Signature
APPROVED Regional Engineer Department of Transportation Date
Printed 01/07/20 BLR 14220 (Rev. 02/08/19) Maintenance Engineering to be Performed by a Consulting Engineer
Local Public Agency County Section Number East Peoria Tazewell 21-00000-00-GM
The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated cost of the maintenance operations (BLR 14222), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program; preparation of the maintenance resolution (BLR 14220 for municipalities and counties), maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract, quotations, and/or acceptance (BLR 12330) form. Also, preparation of the maintenance expenditure statement which must be submitted to IDOT within 3 months of the end of the maintenance period. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field inspection. For operations requiring material testing ensure the testing is completed by a qualified firm. For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. Only one base fee can be charged per maintenance period. For furnishing engineering inspection, the engineer will be paid a negotiated fee percentage. The negotiated preliminary engineering fee percentage for each maintenance group shown in the "Schedule of Fees" shall be applied to the total estimated costs of that group. The negotiated fee for engineering inspection for each maintenance group shall be applied to the total final cost of that group for the times which required engineering inspections. In no case shall this be construed to include supervision of the contractor operations.
SCHEDULE OF FEES Total of all Maintenance Operations:
<= $20,000 Base Fee X > $20,000 Base Fee = $1,250.00 PLUS Maintenance Preliminary Engineering Engineering Inspection Engineering Category Maximum Fee % Negotiated Fee % Maximum Fee % Negotiated Fee % Operation(s) to be Inspected I NA NA NA NA NA IIA 2% 1 1% 1 IIB 3% 2.5 3% 2.5 III 4% 3.5 4% 3.5 IV 5% 4.5 6% 5.5 The LPA certifies that the selection of the ENGINEER was performed in accordance with the Local Government Professional Service Selection Act 50 (ILCS 510/1-510/8) and procedures outlined in Chapter 5 of the DEPARTMENT's Bureau of Local Roads and Streets Manual. BY: BY: Local Public Agency Signature Date Consulting Engineer Signature Date
Title Title Patrick N. Meyer & Assoc., Inc. P.E. Seal Date
Approved: Regional Engineer, IDOT Date
Printed 01/02/20 BLR 05520 (Rev. 06/17/19) EXHIBIT B
Amendment for One-Year Extension of Engineer Services Agreement
AMENDMENT EXTENDING AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR STREET MAINTENANCE IN THE CITY OF EAST PEORIA
This is an Amendment to the Agreement for Professional Engineering Services for the Street Maintenance in the City of East Peoria (the “Amendment”) is made as of this ____ day of March, 2021, by and between the City of East Peoria (the “CLIENT”), and Patrick N. Meyer & Associates, Inc. (the “ENGINEER”) as provided below.
WHEREAS, the CLIENT and the ENGINEER entered in the Agreement for Professional Engineering Services for the Street Maintenance in the City of East Peoria in December 2015, which ran for five years (including the two-year extension) (the “Agreement”); and
WHEREAS, the CLIENT and the ENGINEER now seek to extend the Agreement for one additional year under the terms of this Amendment; and
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and other valuable consideration, the parties hereby agree as follows:
Section 1: Section 3.0 (“PERIOD OF SERVICE”) of the Agreement is hereby amended to include the following provision as the third paragraph in Section 3.0:
At the conclusion of the two-year renewal term of this AGREEMENT, this AGREEMENT shall continue for one additional year thereafter through December 31, 2021. This AGREEMENT will terminate at the end of the day of December 31, 2021, without any further renewal terms or extensions, and no notice shall be required from either party confirming the termination of this AGREEMENT on that date.
Section 2: All other terms and conditions of the Agreement shall continue and remain in place during the one-year term of this Amendment.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as of the day and year first written above.
CLIENT: City of East Peoria ENGINEER: Patrick N. Meyer & Associates, Inc.
By:______By:______Title: Mayor Title: President
ATTEST:
By:______Title: City Clerk 2232 E. WASHINGTON ST. East Peoria, Illinois 61611 . Phone (309) 698-4716 FAX (309) 698-4730
Commissioners Dan Decker Michael Sutherland
TO: The Honorable Mayor and the City Council
FROM: Ric Semonski, Supervisor of Streets
DATE: March 10, 2021
SUBJECT: RECOMMENDATION TO APPROVE SPENDING AN ESTIMATED $8,435 OF MOTOR FUEL TAX (MFT) FUNDS FOR THE PURPOSE OF PAYING THE CITY’S PORTION OF TRAFFIC SIGNAL IMPROVEMENTS AS A PART OF THE ILLINOIS DEPARTMENT OF TRANSPORTATION’S Il 116 LARGER MAINTENANCE IMPROVEMNTS DESCRIBED BELOW.
DISCUSSION:
The State of Illinois Department of Transportation will be milling and overlaying a portion of Il 116 from an area just north of I74 to a point south of Highview Rd, approximately 4,700’. They will be installing ADA compliant sidewalk ramps, modernizing signals and upgrading the vehicle detection system at Il 116 and Blackjack Blvd.
The signal work is the only portion of work to be shared with the City. All other work is being paid for by the State using Federal and State funds.
Participating in the signal work is in the best interest of both non-local/local traffic and pedestrian movements and is permanent in nature.
The estimated City’s share is $8,435.00, not to exceed 125%.
Please see the attached agreement that will need to be entered into with the State of Illinois which further details the project and terms.
RECOMMENDATION: Approve spending $8,435.00, not to exceed 125%. in Motor Fuel Tax (MFT) funds and entering into the attached agreement with the State of Illinois for the purpose of said improvements.
“EAST PEORIA-HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-117
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
A RESOLUTION APPROVING AN AGREEMENT WITH IDOT FOR ROUTE 116 ROADWAY AND SIGNAL IMPROVEMENT PROJECT
WHEREAS, the roadway comprising Illinois Route 116 north of the I-74 interchange through the intersection with Highview Road in East Peoria is in need of maintenance and related improvements; and
WHEREAS, the Illinois Department of Transportation (“IDOT”) has proposed a project to upgrade and improve the Illinois Route 116 roadway from the northside of the I-74 interchange to south of the intersection with Highview Road (as depicted in the map included in Exhibit A), which will include milling and overlaying the roadway surface for this portion of Illinois Route 116 and installing ADA-compliant sidewalk ramps, modernized signalization, and an upgraded vehicle detection system at the intersection with Blackjack Boulevard (the “Route 116 Improvement Project”); and
WHEREAS, while the cost associated with the Route 116 Improvement Project will be almost entirely paid by Federal funding and State funding, the City is obligated to pay a small portion of the Project costs associated with the signalization and upgraded vehicle detection improvements portion of the Project; and
WHEREAS, an agreement for the Route 116 Improvement Project between IDOT and the City has been prepared, allocating $8,435 of the $1,846,035 total Project cost to the City, and this agreement is attached hereto and incorporated by reference as “Exhibit A” (the “IDOT Agreement”); and
WHEREAS, under the terms of the IDOT Agreement, the maximum cost that could be incurred by the City in relation to the Route 116 Improvement Project is $10,544 (being 125% of the estimated City cost for the Project of $8,435); and
WHEREAS, under the terms of the IDOT Agreement, it is necessary for the City to appropriate sufficient funds to pay the City’s share of the cost of the Route 116 Improvement Project; and
WHEREAS, the City Council for the City of East Peoria hereby finds that it is in the best interests of the City to enter into the IDOT Agreement for the Route 116 Improvement Project and to appropriate the required funding of $8,435 (up to a maximum of $10,544) for the City’s share of the cost of the Route 116 Improvement Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The above recitations are found to be true and correct.
Section 2. The IDOT Agreement for the Route 116 Improvement Project is hereby approved.
Section 3. The City Council for the City of East Peoria hereby appropriates the sum of Eight Thousand Four Hundred Thirty-five Dollars ($8,435), or up to Ten Thousand Five Hundred Forty-four Dollars ($10,544) should additional funding become necessary, from any money now or hereafter allotted to the City for the City’s share of the cost of the Route 116 Improvement Project as provided in the IDOT Agreement.
Section 4. On behalf of the City, the Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, the IDOT Agreement (Exhibit A) and any related IDOT documentation for the Route 116 Improvement Project, together with such changes therein as the Mayor in his discretion deems appropriate and necessary, for undertaking and funding the City’s share of the Route 116 Improvement Project as provided in the IDOT Agreement.
Section 5. Upon award of the contract for completing the improvements for the Route 116 Improvement Project, the City shall pay to IDOT in a lump sum from any funds allotted to the City for this Project in an amount equal to 80% of the City’s share under the IDOT Agreement, and the City will pay IDOT the remainder of the City’s share in a lump sum upon completion of the Project based upon final cost incurred for the Project.
Section 6. The City Council further agrees to pass a supplemental resolution to provide necessary funds for the City’s share of the cost of the Route 116 Improvement Project if the amount appropriated herein by the City proves to be insufficient to cover the City’s share of the final cost incurred for the Project.
Section 7. This Resolution shall be in full force and effect immediately upon its passage and approval by the City Council.
APPROVED:
______Mayor
ATTEST:
______City Clerk EXHIBIT A
IDOT Agreement for Route 116 Improvement Project
ILRoute116 Section: 101 RS-4 Tazewell County Milling, Resurfacing and Traffic Signals on IL 116 Job No. C-94-092-20 Contract No. 68F69 Catalog No.: 036071-00D Agreement No.: JN-421-008
AGREEMENT
This Agreement, entered into this ____ day of ______, A.O., 2021, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and the CITY OF EAST PEORIA, of the State of Illinois, hereinafter called the CITY.
WITNESS ETH
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public is desirous of milling and resurfacing 2.5 inches of the pavement surface of IL 116 from just north of 1-7 4 to south of Highview Road, or approximately 1,700 feet northerly and 3,000 feet southerly of the Blackjack Boulevard intersection, for a total of 4,700 feet, installing ADA ramps, modernizing traffic signals and upgrading the vehicle detection system at the intersection of IL 116 and Blackjack Boulevard; and
WHEREAS, the signal work is to be cost shared with the CITY, however, the roadwork, which is the majority of this contract, is to be entirely funded with a combination of Federal and State monies, and by performing all other work necessary to complete the improvements in accordance with the approved plans and specifications; and
WHEREAS, the CITY is desirous of said improvements in that same will be of immediate benefit to the motoring and pedestrian public rmd permanent in nature;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows:
1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans and specifications within the contract.
2. The STATE agrees to pay all Construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated cost proration for this improvement is as follows: FEDER.At. STATE CITY TOTAL TYPE OF WORK COST{%} COST COST{%} COST Modernize Traffic Signals and vehicle detection at IL 116 & Blackjack Blvd. 25,000 (80) 0 6,250 (20) 31,250 Prelim Engineering (5%) 0 0 1,560 (100) 1,560 Const Engineering (10%) 2,500 (80) 0 625 (20) 3,125
Remaining Construction 1,259,200 (80) 314,800 (20) 0 1,574,000 Prelim Engineering (5%) 0 78,700 (100) 0 78,700 Const Engineering (10%) 125,920 (80) 31,480 (20) 0 157,400 TOTALS $1,412,620 $424,980 $8,435 $1,846,035
Participation and reimbursement shall be predicated on the percentages shown above for the specified work. Cost shall be determined by multiplying the final quantities times contract unit prices plus 15% for construction and preliminary engineering. Participation toward the traffic signal improvements shown above shall not exceed 125% of their estimated construction and engineering cost.
4. The CITY has passed a resolution appropriating sufficient funds to pay its share of the cost of these improvements, a copy of which is attached hereto as "Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the contract for these improvements, the CITY will pay to the DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said DEPARTMENT the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs.
5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed hereunder approval of the plans, by resolution or letter, or by signing the Plan Approval sheet which is part of this document.
6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if required, at no expense to the STATE.
2 7. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STA TE, to be relocated and/or adjusted, if required, at no expense to the STATE.
8. Upon final inspection of the improvement, the STATE and CITY will continue their respective maintenance and electrical energy responsibilities for the traffic signals at the intersection of IL 116 and Blackjack Boulevard in accordance with the existing Master Agreement or in accordance with any such Master Agreement that may be executed in the future.
9. The parties hereby mutually agree that the obligations of the parties will cease immediately without penalty being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract.
10. This Agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within three years subsequent to execution of the Agreement.
11. The CITY certifies that its correct Federal Taxpayer Identification Number is 37-6002143 and the CITY is doing business as a municipality whose mailing address is 401 W. Washington St., East Peoria, Illinois 61611
3 IL Route 116 Section: 101 RS-4 Tazewell County Milling, Resurfacing and Traffic Signals on IL 116 Job No. C-94-092-20 Contract No. 68F69 Catalog No.: 036071-00D Agreement No.: JN-421-008
This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns.
STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION CITY OF EAST PEORIA
By:------By:---,--,-..,...,.--,--,-..,..,------ Kensil A. Garnett John Kahl, Mayor Region Three Engineer
Date: ______Date: ______
Attest: ------ Morgan Cadwalader, City Clerk
(SEAL) DV: pjl\O:\PD\MGR 1IWINWORD\Progdev\Agreements\Joint\J N421 008.docx
4 TIN CERTIFICATION
The CITY certifies that:
1. The number shown on this form is the CITY's correct taxpayer identification number ( or the CITY) is waiting for a number to be issued to them), and
2. The CITY is not subject to backup withholding because: (a) the CITY is exempt from backup withholding, or (b) the CITY has not been notified by the Internal Revenue Service (IRS) that the CITY is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that the CITY no longer subject to back-up withholding, and
3. The CITY's person with signatory authority for this AGREEMENT is a U. S. person (including a U.S. resident alien).
Taxpayer Identification Number:
Legal Status
Individual _x_ Government Sole Proprietor Nonresident Alien Partnership/Legal Corporation Estate or Trust Tax-exempt Pharmacy (Non Corp.) Corporation providing or billing Pharmacy/Funeral home /Cemetery medical and/or health care services Corporation NOT providing or Limited Liability Company (select billing medical and/or health care applicable tax classification) services Other ______o D= Disregarded entity o C= Corporation o P= Partnership
Signature------Date ______
D V: pj I\O:\PD\M GR 1 \WI NWORD\Progdev\Agreements\Joint\JN421 008.docx IL Route 116 Section: 101 RS-4 Tazewell County Milling, Resurfacing and Traffic Signals on IL 116 Job No. C-94-092-20 Contract No. 68F69 Catalog No.: 036071-00D Agreement No.: JN-421-008
I approve the portions of the final plans for the above-captioned project that pertain to the maintenance obligations of the City of East Peoria.
John Kahl, Mayor
Date
O:\PD\MGR1\WINWORD\Progdev\Agreements\Plan Approval\JN421008.docx IL 116 & Blackjack Blvd
East Peoria
rpress AN "
Remove and replace 2.5 inches of pavement for 4,715 feet of IL 116
lac D STA. 76+80
Modernize signa ls and add vehicle detection system at IL 116 & Blackjack Blvd.
PROJECT BEGIN STA.29+65
,Tools ~ £,'- ~ 95 ~~ ~ 1 ond du Lac 1
(I) ORDINANCE NO. 4562 ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022
DRAFT
Page 1 ORDINANCE NO. 4562
ANNUAL APPROPRIATION ORDINANCE ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF EAST PEORIA, ILLINOIS FOR THE FISCAL YEAR FROM THE FIRST DAY OF MAY A.D. 2021 TO THE LAST DAY OF APRIL A.D. 2022
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS: Section 1. That the following sums, or so much thereof as much thereof as may be necessary and may be authorized by law, be and the same are hereby appropriated to defray all necessary expenses and liabilities for the corporate purpose of the City of East Peoria, Illinois, as hereinafter specified, for the fiscal year commencing on the first day of May A.D. 2021 and ending on the last day of April A.D. 2022 A. FROM GENERAL CORPORATE TAXES AND REVENUE GOVERNING BODY SALARIES AND WAGES 110,000.00 PRINTING 625.00 POSTAGE 625.00 TRAVEL AND MEETING EXPENSES 2,500.00 DUES, SUBSCRIPTIONS, & PUBLICATIONS 3,125.00 UTILITIES 3,000.00 OTHER OPERATING EXPENSES 2,500.00 OFFICE SUPPLIES 625.00 EMPLOYEE/COMMISSIONS RELATIONS 7,500.00 TOTAL GOVERNING BODY 130,500.00 LEGAL DEPARTMENT ATTORNEY'S FEES 700,000.00 UTILITIES - TELEPHONE 500.00 COURT COSTS, RECORDING & SHERIFF FEES 3,750.00 OTHER OPERATING EXPENSES 9,375.00 TOTAL LEGAL DEPARTMENT 713,625.00
BOARDS & COMMISSIONS FIRE & POLICE COMMISSIONERS SALARIES 9,000.00 SPECIAL ATTORNEYS FEES 20,000.00 CONTRACTUAL SERVICES 20,000.00 PRINTING 200.00 POSTAGE 200.00 DUES, SUBSCRIPTIONS, & PUBLICATIONS 2,500.00 EXAMINATIONS/PHYSICAL/OTHER EXP 11,875.00 HUMAN RELATIONS COMMISSION 200.00 OFFICE SUPPLIES 313.00 TOTAL BOARDS & COMMISSIONS 64,288.00
CITY CLERK'S BUDGET SALARIES 85,000.00 PRINTING DRAFT7,500.00 LEGAL PUBLICATIONS 625.00 POSTAGE 250.00 TRAVEL, TRAINING & MEETING EXPENSES 313.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 938.00 UTILITIES-PHONE 600.00 MAINTENANCE & REPAIR EQUIPMENT 100.00 OTHER OPERATING EXPENSES 100.00 OFFICE SUPPLIES 125.00 TOTAL CITY CLERK'S BUDGET 95,551.00
Page 2 CITY ADMINISTRATOR'S BUDGET SALARIES 225,000.00 PRINTING 625.00 CONTRACTUAL SERVICES 2,500.00 POSTAGE 625.00 TRAVEL, TRAINING & MEETING EXPENSES 3,750.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 3,125.00 UTILITIES 750.00 MAINT & REPAIR VEHICLES 0.00 OTHER OPERATING EXPENSES 2,500.00 OFFICE SUPPLIES 1,250.00 OPERATING SUPPLIES 500.00 EMPLOYEE RELATIONS 12,500.00 CAPITAL/EQUIPMENT 93,750.00 OFFICE EQUIPMENT 1,000.00 TOTAL CITY ADMINISTRATOR'S BUDGET 347,875.00
TOTAL GOVERNING BODY 1,351,839.00
ACCOUNTS & FINANCE SALARIES AND WAGES 210,000.00 PRINTING 2,500.00 LEGAL PUBLICATIONS 2,438.00 POSTAGE 313.00 TRAVEL, TRAINING & MEETING EXPENSES 1,875.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 669.00 GROUP INSURANCE 4,000,000.00 UTILITIES 750.00 OTHER OPERATING EXPENSES 1,875.00 OFFICE SUPPLIES 625.00 OPERATING SUPPLIES 200.00 OFFICE EQUIPMENT 5,000.00 EAST PEORIA YOUTH GRANTS 1,700.00 CAPITAL BUILDING FUND/REVENUE SHARING 1,250,000.00 DEVELOPMENT AGREEMENTS/SP. REV. 250,000.00 CABLE TV FRANCHISE SHARING 200,000.00 TOTAL ACCOUNTS & FINANCE 5,927,945.00
PLANNING & COMMUNITY DEVELOPMENT SALARIES AND WAGES 220,000.00 CONSULTANT FEES 10,000.00 PRINTING 625.00 POSTAGE 625.00 TRAVEL, TRAINING & MEETING EXPENSES 1,250.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 1,875.00 UTILITIES 3,438.00 MAINTENANCE & REPAIR VEHICLES 625.00 FARMER'S MARKET DRAFT3,750.00 OTHER OPERATING EXPENSES 625.00 OFFICE SUPPLIES 625.00 MOTOR FUEL & LUBRICANTS 625.00 OPERATING SUPPLIES 313.00 GIS EXPENSES 6,250.00 NMTC DEAL PROCEEDS 50,000.00 OFFICE EQUIPMENT 1,500.00 TOTAL PLANNING & COMMUNITY DEVELOPMENT 302,126.00
Page 3 VEHICLE MAINTENANCE DEPARTMENT WAGES & LABOR 250,000.00 OVERTIME 18,750.00 TRAVEL, TRAINING & MEETING EXPENSES 0.00 MAINTENANCE & REPAIR EQUIPMENT 625.00 MAINTENANCE & REPAIR VEHICLES 1,750.00 OPERATING EXPENSES 9,601.00 WELDING GASES 625.00 CLOTHING & SAFETY EQUIPMENT 7,875.00 MOTOR FUEL & LUBRICANTS 1,875.00 OPERATING EQUIPMENT 1,875.00 OPERATING SUPPLIES 3,250.00 TOTAL VEHICLE MAINTENANCE DEPARTMENT 296,226.00
DEPARTMENT OF PUBLIC PROPERTY MAINTENANCE WAGES 250,000.00 OVERTIME 2,500.00 PART TIME 35,000.00 ENGINEERING & ARCHITECT FEES 0.00 CONTRACTED INSPECTOR FEES 40,000.00 CONTRACTUAL SERVICES 100,000.00 PRINTING 625.00 POSTAGE 438.00 TRAVEL, TRAINING & MEETING EXPENSES 2,125.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 2,500.00 UTILITIES -TELEPHONE 5,000.00 UTILITIES -POWER & GAS 83,750.00 MAINTENANCE & REPAIR BUILDINGS 8,750.00 MAINTENANCE & REPAIR EQUIPMENT 13,750.00 MAINTENANCE & REPAIR VEHICLES 2,500.00 RENTAL PAYMENTS 0.00 OTHER OPERATING EXPENSES 12,500.00 DEMOLITIONS 31,250.00 OFFICE SUPPLIES 2,500.00 SAFETY EQUIPMENT & SUPPLIES 1,500.00 MOTOR FUEL & LUBRICANTS 10,000.00 CLEANING & MAINTENANCE SUPPLIES 16,250.00 OPERATING SUPPLIES 2,500.00 LAND & BUILDING PURCHASES 230,000.00 OFFICE FURNITURE & FIXTURE 500.00 OPERATING EQUIPMENT PURCHASES 80,000.00 BUILDING CONSTRUCTION & IMPV. 50,000.00 TOTAL PUBLIC PROPERTY 983,938.00
INFORMATION TECHNOLOGY SALARIES AND WAGES 25,000.00 CONTRACTUAL SERVICES 228,375.00 TRAVEL, TRAINING & MEETING EXPENSESDRAFT - DUES, SUBSCRIPTIONS & PUBLICATIONS - UTILITIES 60,000.00 SOFTWARE LICENSING 147,400.00 MAINT & REPAIR PRINTERS 21,875.00 OTHER OPERATING EXPENSES 4,375.00 OFFICE SUPPLIES 375.00 OPERATING SUPPLIES 250.00 HARDWARE 250.00 OPERATING EQUIPMENT 12,500.00 OFFICE EQUIPMENT 250.00 500,650.00
GRAND TOTAL - GENERAL CORPORATE FUND 9,362,724.00
Page 4 B. FROM SPECIAL TAX LEVIES POLICE PROTECTION FUND FOR POLICE PROTECTION AS PROVIDED UNDER THE PROVISIONS OF ORDINANCE NO. 331, SAID ORDINANCE BEING ENTITLED "AN ORDINANCE PROVIDING THAT THE QUESTION OF THE ADOPTION OF AN ACT PERMITTING CITIES AND VILLAGES CONTAINING LESS THAN 500,000 INHABITANTS TO LEVY A TAX OF NOT TO EXCEED 0.075 PERCENT FOR POLICE PROTECTION", CARRIED AND ADOPTED AT A GENERAL ELECTION HELD UPON APRIL 13, 1947 AND UNDER THE PROVISION OF ORDINANCE NO. 684 ADOPTED AUGUST 26, 1969, IMPOSING A TAX FOR POLICE PROTECTION AT THE RATE OF .15 PER CENT.
POLICE DEPARTMENT POLICE SALARIES 4,750,000.00 GRANT OVERTIME 40,000.00 CLERICAL WAGES 235,000.00 OVERTIME 300,000.00 ANIMAL CONTROL 36,659.00 CONTRACTUAL SERVICES 777,144.00 PRINTING 5,130.00 POSTAGE 1,500.00 TRAINING & MEETING EXPENSE 107,490.00 RANGE & AMMUNITION 9,375.00 CLOTHING ALLOWANCE 100,688.00 DUES, SUBSCRIPTIONS, & PUBLICATIONS 24,990.00 REGISTRATION-SEX OFFENDER 1,000.00 REGISTRATION-VIOLENT OFFENDER 1,000.00 UTILITIES 43,750.00 MAINTENANCE & REPAIR BUILDINGS 12,500.00 MAINTENANCE & REPAIR EQUIPMENT 18,600.00 MAINTENANCE & REPAIR VEHICLES 56,250.00 MAINTENANCE & REPAIR RADIOS 12,495.00 EQUIPMENT RENTAL 1,000.00 OTHER OPERATING EXPENSES 19,995.00 C.R.O. SUPPLIES 1,500.00 ISP FINGERPRINTING 750.00 OFFICE SUPPLIES 9,375.00 MOTOR FUEL & LUBRICANTS 125,000.00 CLEANING & MAINTENANCE SUPPLIES 3,750.00 OPERATING SUPPLIES 5,010.00 C.I.E.R.T. 5,875.00 INTERGOVERNMENTAL AGREEMENT - MEG 5,000.00 SPECIAL ENFORCEMENT EXPENSES 20,000.00 DUI FUND EXPENSES 50,000.00 K-9 EXPENSES 15,000.00 POLICE VEHICLE FUND EXP DUI 40,000.00 OFFICE EQUIPMENT PURCHASES 5,000.00 OPERATING EQUIPMENT PURCHASES 350,000.00 RADIO EQUIPMENT PURCHASES 5,000.00 TOTAL POLICE PROTECTION FUND DRAFT 7,195,826.00
Page 5 FIRE PROTECTION FUND FOR FIRE PROTECTION UNDER THE PROVISION OF FOR FIRE PROTECTION AS PROVIDED UNDER THE PROVISIONS OF ORDINANCE NO. 331, SAID ORDINANCE BEING ENTITLED "AN ORDINANCE PROVIDING THAT THE QUESTION OF THE ADOPTION OF AN ACT PERMITTING CITIES AND VILLAGES CONTAINING LESS THAN 500,000 INHABITANTS TO LEVY A TAX FOR FIRE PROTECTION", APPROVED JUNE 24, 1929, AND APPROVED BY THE VOTERS OF THE CITY OF EAST PEORIA, ILLINOIS, AT AN ELECTION HELD AT SAID CITY ON THE FIRST DAY OF APRIL, 1941, AS PROVIDED BY ORDINANCE NO. 284, AND UNDER THE PROVISIONS OF ORDINANCE NO. 685, IMPOSING A TAX FOR FIRE PROTECTION AT THE RATE OF .15 PERCENT AND UNDER THE PROVISIONS OF ORDINANCE 1725, ADOPTED SEPTEMBER 16, 1980, INCREASING THE TAX RATE FOR FIRE PROTECTION TO A NEW RATE OF .30 PERCENT.
FIRE DEPARTMENT REGULAR SALARIES 4,500,000.00 OVERTIME 500,000.00 CONTRACTUAL SERVICES 200,000.00 NORTHERN TAZEWELL FIRE DEPT 85,000.00 PRINTING 313.00 POSTAGE 531.00 TRAINING & MEETING EXPENSES 43,750.00 NEW HIRE TRAINING 92,875.00 CLOTHING ALLOWANCE 26,954.00 DUES, SUBSCRIPTIONS, PUBLICATIONS 4,688.00 UTILITIES 37,500.00 INFORMATION TECHNOLOGY 33,125.00 MAINTENANCE & REPAIR-BUILDINGS 45,000.00 MAINTENANCE & REPAIR-EQUIPMENT 50,000.00 MAINTENANCE & REPAIR-VEHICLES 150,000.00 MAINTENANCE & REPAIR-RADIOS 10,000.00 2% FIRE TAX EXPENSE 62,500.00 OTHER OPERATING EXPENSES 12,500.00 FIRE PREVENTION 4,375.00 FIRE INVESTIGATIONS 4,375.00 MEDICAL TESTS 31,250.00 OFFICE SUPPLIES 3,125.00 CLOTHING SUPPLIES 38,625.00 MOTOR FUEL & LUBRICANTS 43,750.00 CLEANING & MAINT BUILDINGS 2,500.00 OPERATING SUPPLIES 12,500.00 OPERATING SUPPLIES EMS 64,688.00 OPERATING EQUIPMENT PURCHASES 125,000.00 RADIO EQUIPMENT SERVICES 10,000.00 AMBULANCE OVERPAYMENT REFUNDS 20,000.00 MEDICAL BILLING 62,500.00 TOTAL FIRE PROTECTION FUND DRAFT 6,277,424.00
Page 6 GARBAGE COLLECTION & DISPOSAL FUND FOR GARBAGE COLLECTION AND DISPOSAL UNDER THE PROVISION OF ORDINANCE NO. 272, SAID ORDINANCE BEING ENTITLED "AN ORDINANCE PROVIDING FOR THE COLLECTION AND DISPOSAL OF GARBAGE IN THE CITY OF EAST PEORIA, ILLINOIS, AND MAKING APPROPRIATIONS TO THE DEPARTMENT OF PUBLIC HEALTH AND SAFETY FOR SUCH PURPOSES" AND UNDER THE PROVISIONS OF RESOLUTION NO. 60, DATED DECEMBER 27, 1951, INCREASING THE PERMISSIBLE TAX RATE BY 10 PERCENT, AND UNDER THE PROVISIONS OF ORDINANCE NO. 538 DATED DECEMBER 21, 1965, ENTITLED "AN ORDINANCE INCREASING THE GARBAGE TAX IN THE CITY OF EAST PEORIA, ILLINOIS."
SOLID WASTE DEPARTMENT LABOR & WAGES 225,000.00 OVERTIME 35,000.00 CLEANUP 45,000.00 LANDFILL FEES 575,000.00 RECYCLING TIPPING FEES 65,000.00 CLOTHING ALLOWANCE 1,875.00 MAINTENANCE & REPAIR-VEHICLES 86,500.00 OTHER OPERATING EXPENSES 50,000.00 CREDIT CARD FEES 4,000.00 CLOTHING & SAFETY EQUIPMENT 2,500.00 MOTOR FUEL & LUBRICANTS 75,000.00 OPERATING EQUIPMENT PURCHASES 250,000.00 OPERATING SUPPLIES 5,000.00 TOTAL SOLID WASTE DEPARTMENT 1,419,875.00
EMERGENCY SERVICES AND DISASTER ASSISTANCE (ESDA) FOR EAST PEORIA EMERGENCY SERVICES AND DISASTER ASSISTANCE (ESDA) UNDER THE PROVISION OF ORDINANCE NO. 1764 ADOPTED MARCH 10, 1981, IN ACCORDANCE WITH THE ILLINOIS EMERGENCY SERVICES AND DISASTER ACT OF 1975 AND IN ACCORDANCE WITH SECTION 8-3-16 OF THE ILLINOIS MUNICIPAL CODE.
MAINT & REPAIR EQUIPMENT 20,000.00 UTILITIES 1,500.00 OTHER OPERATING EQUIPMENT PURCHASES 10,000.00 OPERATING EQUIPMENT PURCHASES 75,000.00 TOTAL EMERGENCY SERVICES AND DISASTER ASSISTANCE (ESDA) 106,500.00
PUBLIC BENEFIT FUND FOR THE PUBLIC BENEFIT FUND AS PROVIDED FOR UNDER THE PROVISIONS OF ORDINANCE NO. 140, SAID ORDINANCE BEING ENTITLED "AN ORDINANCE PROVIDING FOR THE LEVY AND COLLECTION OF A PUBLIC BENEFIT TAX IN THE CITY OF EAST PEORIA, ILLINOIS", A SPECIAL TAX NOT EXCEEDING ONE MILL ON THE DOLLAR, AND UNDER THE PROVISIONS OF RESOLUTION NO. 57, DATED DECEMBER 27, 1951, INCREASING THE PERMISSIBLE TAX RATE BY 10 PERCENT. 10,000.00 TOTAL PUBLIC BENEFIT FUND DRAFT MUNICIPAL RETIREMENT FUND FOR THE ILLINOIS MUNICIPAL RETIREMENT FUND UNDER THE PROVISIONS OF SECTIONS 40ILCS 5/7-124 AND 5/7-171, ILLINOIS REVISED STATUTES. TOTAL MUNICIPAL RETIREMENT FUND 615,000.00
SOCIAL SECURITY CONTRIBUTION FUND FOR THE COST OF PARTICIPATION IN THE FEDERAL SOCIAL SECURITY INSURANCE PROGRAM AND THE FEDERAL MEDICARE PROGRAM UNDER THE PROVISIONS OF 40 ILCS 5/21-110 AND 5/21-110.1, ILLINOIS REVISED STATUTES. TOTAL SOCIAL SECURITY CONTRIBUTION FUND 625,000.00
Page 7 FIREMEN'S PENSION FUND FOR THE FIREMEN'S PENSION FUND UNDER THE PROVISIONS OF AN ACT TO CREATE A FIREMEN'S PENSION FUND IN CITIES, INCORPORATED TOWNS, VILLAGES, AND FIRE DISTRICTS HAVING A POPULATION NOT LESS THAN 4,000 AND NOT MORE THAN 200,000 INHABITANTS, AS AMENDED, AS PROVIDED AT 40 ILCS 5/4-101 ET. SEQ.
PAYMENTS TO THE EAST PEORIA FIRE PENSION FUND 2,250,000.00 ACTUARIAL SERVICES 15,000.00 TOTAL FIREMEN'S PENSION FUND 2,265,000.00
POLICE PENSION FUND FOR THE POLICE PENSION FUND UNDER THE PROVISION OF AN ACT TO PROVIDE OF THE SETTING APART, FORMATION AND DISBURSEMENT OF A POLICE PENSION FUND IN CITIES, VILLAGES AND INCORPORATED TOWNS HAVING A POPULATION OF NOT MORE THAN 200,000 INHABITANTS, APPROVED JUNE 14, 1909, AS AMENDED, AND AS PROVIDED AT 40 ILCS 5/3-101 ET. SEQ.
PAYMENTS TO THE EAST PEORIA POLICE PENSION FUND 2,400,000.00 ACTUARIAL SERVICES 15,000.00 TOTAL POLICE PENSION FUND 2,415,000.00
BOND AND INTEREST LEVY FUND FOR THE RETIREMENT OF GENERAL OBLIGATION REFUNDING BONDS, SERIES B OF 1985, AND PAYMENT OF INTEREST UNDER THE PROVISIONS OF ORDINANCE NO. 2091, ADOPTED NOVEMBER 19, 1985. TOTAL BOND AND INTEREST LEVY FUND 250,000.00
DRAFT
Page 8 STREET & BRIDGE FUND WAGES & LABOR 1,300,000.00 OVERTIME 150,000.00 ENGINEERING FEES 15,464.00 CONTRACTUAL SERVICES 20,000.00 TRAVEL, TRAINING & MEETING EXP. 1,350.00 CLOTHING ALLOWANCE 10,000.00 MAINTENANCE & REPAIR-EQUIPMENT 0.00 MAINTENANCE & REPAIR-VEHICLES 125,000.00 MAINTENANCE & REPAIR-TRAFFIC SIGNALS 100,000.00 MAINTENANCE & REPAIR-STORM SEWERS 210,000.00 ST. LIGHT MAINTENANCE 37,000.00 STREET LIGHT/SIGNAL LOCATES 18,750.00 EQUIPMENT RENTAL 18,750.00 OTHER OPERATING EXPENSES 60,000.00 CLOTHING & SAFETY EQUIPMENT 6,250.00 MOTOR FUEL & LUBRICANTS 66,250.00 STREET REPAIR & MAINT SUPPLIES 468,750.00 OPERATING SUPPLIES 6,250.00 CULVERT PURCHASES 6,250.00 STREET SIGNS & POSTS 12,500.00 OPERATING EQUIPMENT PURCHASES 200,000.00 AUTOMOTIVE EQUIPMENT PURCHASES 25,000.00 RADIO EQUIPMENT PURCHASES 5,000.00 STREET PAVING & RESURFACING 250,000.00 CURB & SIDEWALK CONSTRUCTION 15,000.00 TOTAL STREET & BRIDGE FUND 3,127,564.00
MUNICIPAL AUDIT FUND APPROPRIATED TO MEET THE COST OF ALL AUDITING AND REPORTS THERE UNDER FROM THE PROCEEDS OF A MUNICIPAL AUDITING TAX IMPOSED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 8-8-8 OF THE ILLINOIS MUNICIPAL CODE, WHICH IS IN ADDITION TO ALL OTHER TAXES. TOTAL MUNICIPAL AUDIT FUND 100,000.00
SCHOOL CROSSING GUARD FUND APPROPRIATED FOR COMPENSATING SCHOOL CROSSING GUARDS FROM THE PROCEEDS OF A SPECIAL TAX IMPOSED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 11-80-23 OF THE ILLINOIS MUNICIPAL CODE, AT A RATE WHICH SHALL NOT EXCEED .02 PERCENT OF THE VALUE OF ALL TAXABLE PROPERTY, WHICH IS IN ADDITION TO ALL OTHER TAXES. TOTAL SCHOOL CROSSING GUARD FUND 5,000.00
SEWER CHLORINATION FUND APPROPRIATED FOR PAYING THE EXPENSES OF THE CHLORINATION AND DISINFECTING OF SEWAGE FROM THE PROCEEDS OF A SPECIAL TAX IMPOSED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 11-142-3 OF THE ILLINOIS MUNICIPAL CODE, AT A RATE WHICH SHALL NOT EXCEED .02 PERCENT OF THE VALUE OF ALL TAXABLE PROPERTY, WHICH IS IN ADDITION TO ALL OTHER TAXES. DRAFT 5,000.00 TOTAL SEWER CHLORINATION FUND
STREET LIGHTING FUND APPROPRIATED FOR STREET LIGHTING FROM PROCEEDS OF A SPECIAL TAX IMPOSED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 11-80-5 OF THE ILLINOIS MUNICIPAL CODE, AT A RATE WHICH SHALL NOT EXCEED .05 PERCENT OF THE VALUE OF ALL TAXABLE PROPERTY, WHICH IS IN ADDITION TO ALL OTHER TAXES. TOTAL STREET LIGHTING FUND 250,000.00
Page 9 WORKERS' COMPENSATION AND LIABILITY INSURANCE FUND APPROPRIATED FOR THE PURCHASE OF WORKERS' COMPENSATION INSURANCE AND LIABILITY INSURANCE, OR TO PROVIDE A FUND FOR SELF INSURANCE, FROM THE PROCEEDS OF A SPECIAL TAX IMPOSED IN ACCORDANCE WITH THE PROVISIONS OF 745 ILCS 10/9-107, WHICH IS IN ADDITION TO ALL OTHER TAXES. TOTAL WORKERS' COMPENSATION & LIABILITY INSURANCE FUND 2,250,000.00
UNEMPLOYMENT INSURANCE FUND APPROPRIATED TO PAY THE COST OF PROVIDING PROTECTION FOR THE CITY AND ITS EMPLOYEES AGAINST LIABILITY UNDER THE UNEMPLOYMENT INSURANCE ACT UNDER THE PROVISIONS OF ORDINANCE NO. 1718, ADOPTED SEPTEMBER 9, 1980. TOTAL UNEMPLOYMENT INSURANCE FUND 250,000.00
EASTSIDE CENTRE SALARIES AND WAGES 175,000.00 PART-TIME WAGES 225,000.00 COMMISSIONS 7,500.00 OVERTIME WAGES 1,000.00 CONTRACTS 56,250.00 PRINTING 1,250.00 ADVERTISING, MARKETING 1,875.00 POSTAGE 625.00 TRAVEL, TRAINING, MEETING EXPENSE 625.00 ELEC GAS-BASEBALL 21,250.00 ELEC GAS/PUMP HOUSE 2,500.00 ELEC GAS/REC BLDG 48,750.00 ELEC GAS/SOCCER 12,500.00 ELEC GAS/SOFTBALL 12,500.00 ELEC/SIGN 1,875.00 INS COMPREHENSIVE 40,000.00 PHONE 1,000.00 BLDG MAINT SUPPLIES 17,500.00 MAINTENANCE - EQUIPMENT 13,750.00 MAINT-VEHICLE/EQUIP 2,500.00 RENTAL EXPENSE 3,125.00 SALES TAX EXPENSE 15,000.00 MISC. GENERAL 12,500.00 FITNESS PROGRAMMING 2,500.00 OFFICE SUPPLIES 1,250.00 SAFETY EQUIP & SUPPLIES 1,875.00 MOTOR FUEL & LUBRICANTS 1,000.00 CONCESSIONS FOOD/BEVERAGE 100,000.00 CONCESSIONS SUPPLIES 1,000.00 CLEAN & MAINT SUPPLIES 5,000.00 GROUNDS/FIELDS MAINTENANCE 40,500.00 BLDG CONST & IMPROVEMENTS 5,000.00 OPERATING EQUIPMENT PURCHA 50,000.00 TOTAL EASTSIDE CENTRE DRAFT 882,000.00
Page 10 HOTEL-MOTEL TAX FUND WAGES & LABOR 215,000.00 FESTIVAL LABOR 80,000.00 FESTIVAL OVERTIME DEPTS 10,000.00 PART TIME MOWING ESC 1/2 50,000.00 PART TIME MOWING CITY 150,000.00 SPECIAL EVENTS LABOR 30,000.00 CONTRACTS 35,000.00 PRINTING 3,750.00 POSTAGE 625.00 TRAVEL, TRAINING, MEETING EXPENSE 625.00 DUES, SUBSCRIPTIONS, PUBLICATIONS 625.00 PHONE 3,750.00 HISTORICAL ENDOWMENT 2,500.00 MISCELLANEOUS OPERATING EXP. 18,750.00 BEAUTIFICATION COMMISSION 6,250.00 FOL OTHER OPERATING EXP 6,250.00 FOL PARADE 75,000.00 FOL CITY LIGHTING 3,750.00 FOL ENCHANTED FOREST 2,500.00 FOL ADVERTISING 18,750.00 FOL TOURISM/PUBLIC RELATIONS 25,000.00 FOL CLASSIC 11,250.00 QUEEN CONTEST 3,125.00 SOUVENIRS/CONCESSIONS 500.00 OFFICE SUPPLIES 1,250.00 CLOTHING & SAFETY SUPPLIES 1,875.00 WINTER WONDERLAND 90,000.00 FOL BUILDING EXPENSES 25,000.00 TOURISM PROMOTION-WEB SITE 15,000.00 GROUNDS/FIELD MAINT ESC 31,250.00 CITY DOWNTOWN LANDSCAPING 75,000.00 OFFICE EQUIPMENT 500.00 CHAMBER OF COMMERCE & EDC PROJ 19,250.00 FOL CAPITAL IMPROVEMENTS 1,000,000.00 PACVB 55,000.00 TOTAL HOTEL-MOTEL TAX FUND 2,067,125.00 DRAFT
Page 11 MARINA DEBT SERVICE DIST TO OTHER TAX DIST 145,000.00 REPAY GAMING 670,000.00 TOTAL MARINA DEBT SERVICE 825,000.00
CAMP STREET TIF ENGINEERING FEES 125,000.00 LEGAL FEES 100,000.00 MAINTENANCE & REPAIR-BUILDINGS 50,000.00 CONSULTING FEES 5,000.00 OTHER OPERATING EXPENSES 81,250.00 PROPERTY TAX EXPENSE 550,000.00 BIKE TRAIL IDNR/ITEP 25,000.00 CONSTRUCTION 650,000.00 CAMP STREET DEBT SERVICE INT. 15,000.00 2012-F BONDS INTEREST 30,000.00 2007 BONDS INTEREST 800,000.00 2010-A INTEREST 600,000.00 2014 INTEREST 775,000.00 2016-C INTEREST 40,000.00 CAMP STREET DEBT SERVICE PRINC. 65,000.00 2012-F BONDS PRINCIPAL 300,000.00 2007 BONDS PRINCIPAL 10,000.00 2016-C PRINCIPAL 1,650,000.00 2014 PRINCIPAL 1,000,000.00 2010-A PRINCIPAL 1,250,000.00 TOTAL CAMP STREET TIF 8,121,250.00
W. WASHINGTON STREET TIF ENGINEERING FEES 150,000.00 LEGAL FEES 30,000.00 CONSULTING FEES 20,000.00 TRAVEL, TRAINING & MEETING EXP. 5,000.00 OTHER OPERATING EXPENSES 100,000.00 STREET PAVING & RESURFACING 100,000.00 TRANSFER TO CAMP ST. TIF 100,000.00 SALES TAX REBATE 2,000,000.00 2012-A BOND INTEREST 100,000.00 2012-B BOND INTEREST 100,000.00 2012-C BOND INTEREST 50,000.00 2012-D BOND INTEREST 35,000.00 2013-B BOND INTEREST (REF 08 BONDS) 150,000.00 2020-A INTEREST 250,000.00 2020-B INTEREST 100,000.00 2012-A BOND PRINCIPAL 200,000.00 2012-B BOND PRINCIPAL 200,000.00 2012-C BOND PRINCIPAL 650,000.00 2012-D BOND PRINCIPAL 250,000.00 2013-B BOND PRINCIPAL (REF 08 BONDS)DRAFT 600,000.00 2020-A PRINCIPAL 17,500.00 2020-B PRINCIPAL 10,000.00 CAT/CAMP STREET PROPERTY LOAN PYMT 600,000.00 TOTAL W. WASHINGTON STREET TIF 5,817,500.00
Page 12 C. FROM WATER AND SEWER FUND REVENUES
OPERATIONS AND MAINTENANCE ACCOUNT
WATER DEPARTMENT SALARIES & WAGES 975,000.00 CLERICAL SALARIES 85,000.00 OVERTIME 135,000.00 IMRF 275,000.00 ADMIN FEE / ERI 300,000.00 ENGINEERING FEES 90,000.00 AUDIT FEES 30,000.00 ATTORNEY'S FEES 145,000.00 SOCIAL SECURITY 90,000.00 CONTRACTUAL SERVICES 100,000.00 PRINTING 20,000.00 POSTAGE 50,000.00 TRAVEL, TRAINING & MEETING EXP 10,000.00 CLOTHING ALLOWANCE 12,500.00 INSURANCE 400,000.00 UTILITIES-BUILDING & OFFICES 25,000.00 UTILITIES-PUMPING 390,000.00 INFORMATION TECHNOLOGY 70,000.00 MAINTENANCE & REPAIR-BUILDINGS 65,000.00 MAINTENANCE & REPAIR-EQUIPMENT 87,500.00 MAINTENANCE & REPAIR-VEHICLES 40,000.00 EQUIPMENT RENTAL 4,250.00 OTHER OPERATING EXPENSES 15,000.00 CREDIT CARD FEES 25,000.00 OFFICE SUPPLIES 2,500.00 CLOTHING SUPPLIES 6,250.00 METER PARTS & REPAIRS 1,875.00 MOTOR FUEL & LUBRICANTS 75,000.00 BUILDING MAINTENANCE AND SUPPLIES 2,000.00 WATER MAIN REPAIR SUPPLIES 93,750.00 WATER TREATMENT SUPPLIES 93,750.00 METERS 25,000.00 PIPE & FITTINGS 75,000.00 OPERATING SUPPLIES 60,000.00 FIRE HYDRANT SUPPLIES 12,500.00 CLAIMS & JUDGMENTS 20,000.00 OFFICE EQUIPMENT PURCHASES 8,000.00 OPERATING EQUIPMENT PURCHASES 12,500.00 AUTOMOTIVE EQUIPMENT PURCHASES 50,000.00 RADIO EQUIPMENT PURCHASES 2,000.00 WATER MAIN CONSTRUCTION 200,000.00 WELL CONSTRUCTION 75,000.00 TOTAL SCHEDULE B WATER DEPARTMENTDRAFT BUDGET 4,254,375.00
Page 13 SEWER DEPARTMENT SALARIES & WAGES 650,000.00 CLERICAL SALARIES 85,000.00 OVERTIME 100,000.00 ADMIN FEE / ERI 300,000.00 SOCIAL SECURITY 60,000.00 ENGINEERING FEES-OPERATIONS 125,000.00 TRAVEL, TRAINING & MEETING EXP 6,000.00 DUES, SUBSCRIPTIONS & PUBLICATIONS 50,000.00 INSURANCE 275,000.00 UTILITIES-BUILDING & OFFICES 7,500.00 UTILITIES-PUMPING 375,000.00 MAINTENANCE & REPAIR-BUILDINGS 1,250.00 MAINTENANCE & REPAIR-VEHICLES 22,500.00 MAINTENANCE & REPAIR-SEWER 12,500.00 OTHER OPERATING EXPENSES 30,000.00 MAINTENANCE & REPAIR-PLANT 1 37,500.00 MAINTENANCE & REPAIR-PLANT 3 3,125.00 SLUDGE PROCESSING & HANDLING 93,750.00 MAINTENANCE $ REPAIR-LIFT STATIONS 50,000.00 LABORATORY SUPPLIES & EXPENSES 50,000.00 CLOTHING & SAFETY EQUIPMENT 3,125.00 MOTOR FUEL & LUBRICANTS 30,000.00 OTHER OPERATING SUPPLIES 100,000.00 OPERATING EQUIPMENT PURCHASES 75,000.00 AUTOMOTIVE EQUIPMENT PURCHASES 225,000.00 RADIO EQUIPMENT PURCHASES 1,000.00 SEWER EXTENSIONS 20,000.00 TOTAL SCHEDULE C SEWER DEPARTMENT BUDGET 2,788,250.00
SEWER MAINTENANCE DEPARTMENT SALARIES & WAGES 250,000.00 OVERTIME 35,000.00 SOCIAL SECURITY 30,000.00 CLOTHING ALLOWANCE 1,250.00 INSURANCE 60,000.00 MAINT & REPAIR VEHICLES 10,000.00 OTHER OPERATING EXP 2,500.00 MAINT & REPAIR LIFT STATION 80,000.00 CLOTHING & SAFETY EQUIPMENT 750.00 MOTOR FUEL & LUBRICANTS 25,000.00 OPERATING SUPPLIES 10,000.00 OPERATING EQUIPMENT PURCHASES 30,000.00 VACTOR TRUCK (LOAN) 25,236.50 TOTAL SEWER MAINTENANCE DEPARTMENTDRAFT 559,736.50
Page 14 BOND AND INTEREST ACCOUNT BOND ISSUE EXPENSE 2,000.00 BANK COLL. FEES 2,500.00 2012-E SERIES REF 2002-A&B INTEREST 10,000.00 AUTO METER READ LOAN 195,000.00 2012-E SERIES REF 2002-A&B PRINCIPAL 175,000.00 1998 WASTEWATER IMP. PAYMENT 0.00 2000 MEADOW AVE PLANT PROJECT 0.00 CILCO LANE/KEAYES AVE WATER MAIN 75,000.00 WWTP#1 RAS STATION 75,000.00 CENTENNIAL WTP 250,000.00 TOTAL BOND AND INTEREST ACCOUNT 784,500.00
RECURRING CAPITAL IMPROVEMENT ACCOUNT-WATER MAINT & REPAIR RESERVOIR/TANKS 100,000.00 MISC. EXPENSE 25,000.00 WELL PUMPS, EQUIPMENT & INSTRUMENT 500,000.00 WATER MAIN CONSTRUCTION 500,000.00 TOTAL RECURRING CAPITAL IMPROVEMENT ACCOUNT-W 1,125,000.00
IMPROVEMENT & REPLACEMENT ACCOUNT-SEWER MAINT & REPAIR STRUCTURES 300,000.00 SEWER PUMPS, EQUIPMENT & INSTRUMENT 750,000.00 SEWER CONSTRUCTION 39,000,000.00 TOTAL IMPROVEMENT & REPLACEMENT ACCOUNT-SEWER 40,050,000.00
DRAFT
Page 15 D. APPROPRIATED FROM MOTOR FUEL TAX FUNDS MOTOR FUEL TAX FUND ENGINEERING FEES 90,000.00 MISCELLANEOUS EXPENSE 20,000.00 STREET PAVING & RESURFACING 1,000,000.00 BRIDGE CONSTRUCTION 20,000.00 TOTAL MOTOR FUEL TAX FUND 1,130,000.00
E. APPROPRIATED FROM REVOLVING LOAN GRANT FUNDS REVOLVING LOAN GRANT FUND FOR REVOLVING LOANS TO BUSINESSES FROM COMMUNITY DEVELOPMENT ASSISTANCE PROGRAM GRANTS PROVIDED BY THE ILLINOIS DEPARTMENT OF COMMERCE & COMMUNITY AFFAIRS (DCCA) 500,000.00
F. APPROPRIATED FROM RIVERBOAT GAMING FUNDS RIVERBOAT GAMING FUNDS DISTRIBUTION-GRANT DISPERSMENTS 0.00 DISTRIBUTION-CITY OF PEORIA 3,000,000.00 DISTRIBUTION-PUBLIC WORKS 50,000.00 DISTRIBUTION-POLICE 50,000.00 DISTRIBUTION-FIRE/AMBULANCE 50,000.00 DISTRIBUTION-PLANNING & COMM. DEV 25,000.00 DISTRIBUTION-ADMINISTRATION 325,000.00 DISTRIBUTION-IT HARDWARE 100,000.00 DISTRIBUTION-OTHER CAPITAL EXPENDITURES 100,000.00 DISTRIBUTION-CAPITAL PROJECTS 25,000.00 DISTRIBUTION-TIFIII/MARINA 25,000.00 DISTRIBUTION-CAMP ST. TIF LOAN 3,000,000.00 DISTRIBUTION-W.WASHINGTON TIF LOAN 250,000.00 TOTAL RIVERBOAT GAMING FUNDS 7,000,000.00
G. APPROPRIATED FROM EASTPORT MARINA EASTPORT MARINA OPERATIONS FUNDS SALARIES 185,000.00 MANAGEMENT FEES 95,000.00 FUEL 200,000.00 INSURANCE/WORK COMP 27,500.00 INSURANCE/HEALTH 50,000.00 INSURANCE/LIABILITY 35,000.00 SALES TAX EXPENSE 10,000.00 INTERNAL DAMAGE 5,000.00 MERCHANDISE 7,500.00 UNIFORMS 2,000.00 OFFICE SUPPLIES 5,000.00 ACCOUNTING/DATA PROCESSING 1,875.00 ADVERTISING 15,000.00 DETAILING 17,500.00 UTILITIES DRAFT75,000.00 BANK CHARGES 10,000.00 CELL/PHONE LINES/OFFICE WI-FI 6,250.00 CABLE 12,500.00 MISCELLANEOUS 10,000.00 DUES AND SUBSCRIPTIONS 1,500.00 CONTRIBUTIONS 1,000.00 PROMOTIONS/EVENTS 5,000.00 CONDO DUES 20,000.00 MAINTENTANCE SUPPLIES 2,500.00 CLEANING SUPPLIES 20,000.00 VEHICLE OPERATION 10,000.00 GENERAL MAINT 6,250.00 PUMPOUTS 1,000.00 SECURITY 12,000.00 LANDSCAPING 12,000.00 PEST CONTROL 8,000.00 SERVICE PARTS 75,000.00 CAPITAL EXPENSES 250,000.00 TOTAL EASTPORT MARINA OPERATING FUNDS 1,194,375.00 Page 16 GRAND TOTAL ALL FUNDS 113,629,024.50 SUMMARY
A. APPROPRIATED FROM GENERAL CORPORATE TAXES AND REVENUE:
Department of Governing Body 1,351,839.00 Department of Accounts & Finance 5,927,945.00 Department of Planning & Development 302,126.00 Department of Vehicle Maintenance 296,226.00 Department of Public Property 983,938.00 Department of Information Technology 500,650.00 TOTAL 9,362,724.00
B. APPROPRIATED FROM SPECIAL TAX LEVIES:
Police Protection Fund 7,195,826.00 Fire Protection Fund 6,277,424.00 Garbage Collection & Disposal Fund 1,419,875.00 Emergency Services & Disaster Fund 106,500.00 Public Benefit Fund 10,000.00 Municipal Retirement Fund 615,000.00 Social Security Contribution Fund 625,000.00 Fire Pension Fund 2,265,000.00 Police Pension Fund 2,415,000.00 Bond & Interest 250,000.00 Street & Bridge Fund 3,127,564.00 Municipal Audit Fund 100,000.00 School Crossing Guard Fund 5,000.00 Sewer Chlorination Fund 5,000.00 Street Lighting Fund 250,000.00 Workers' Compensation & Liab. Insurance Fund 2,250,000.00 Unemployment Insurance Fund 250,000.00 Hotel-Motel Tax Fund 2,067,125.00 EastSide Centre Fund 882,000.00 Special Allocation/Dist III Marina Fund 825,000.00 Camp Street TIF 8,121,250.00 W. Washington Street TIF 5,817,500.00 TOTAL 44,880,064.00
C. APPROPRIATED FROM WATER AND SEWER FUND REVENUES:
Water Department 4,254,375.00 Sewer Department 2,788,250.00 Sewer Maintenance Department 559,736.50 Bond & Interest Account 784,500.00 Recurring Capital Improvement Account - Water 1,125,000.00 Recurring Capital Improvement Account - Sewer 40,050,000.00 TOTAL DRAFT49,561,861.50
D. APPROPRIATED FROM MOTOR FUEL TAX FUNDS 1,130,000.00
E. APPROPRIATED FROM REVOLVING LOAN GRANT FUND 500,000.00
F. APPROPRIATED FROM RIVERBOAT FUNDS 7,000,000.00
G. APPROPRIATED FROM MARINA FUNDS 1,194,375.00
GRAND TOTAL ALL FUNDS 113,629,024.50
Page 17 Section 2. All unexpended balances of any item or items or any general or special appropriation made by this ordinance may be expended in making up any deficiency in any item or items in the same general appropriation and for the same general purpose, or in like appropriation made by this ordinance.
Section 3. This ordinance is hereby ordered to be published in pamphlet form by the City Clerk and said City Clerk is ordered to keep at least three (3) copies thereof available for public inspection in the future in accordance with the Illinois Municipal Code.
Section 4. This ordinance and its provisions are hereby declared and stated to be urgent and necessary for the immediate preservation of the public health and safety of the City of East Peoria, Illinois.
Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication thereof, as required by law.
______Day of , 2021
Approved:
Mayor Attest:
City Clerk
Examined and Approved:
Corporate Counsel
DRAFT
Page 18 CITY OF EAST PEORIA
COMPARISON - 2020-2021 APPROPRIATIONS AND 2021-2022 APPROPRIATIONS
FUND 2020-2021 2021-2022 APPROPRIATIONS APPROPRIATIONS
General Corporate 9,703,112 9,362,724 Police Protection 6,724,677 7,195,826 Fire Protection 6,203,969 6,277,424 Garbage Collection & Disposal 1,408,625 1,419,875 Emergency Services & Disaster 106,500 106,500 Public Benefit 10,000 10,000 Municipal Retirement 615,000 615,000 Social Security 625,000 625,000 Fire Pension Fund 2,265,000 2,265,000 Police Pension Fund 2,415,000 2,415,000 Bond & Interest 150,000 250,000 Street & Bridge 3,217,600 3,127,564 Municipal Audit 100,000 100,000 School Crossing Guard 5,000 5,000 Sewer Chlorination 5,000 5,000 Street Lighting 250,000 250,000 Workers' Comp. & Liability Insurance 2,000,000 2,250,000 Unemployment Insurance 500,000 250,000 Hotel - Motel Tax 2,087,375 2,067,125 Eastside Centre 876,375 882,000 TIF Dist III/Marina 815,000 825,000 Camp Street TIF 8,146,375 8,121,250 W. Washington Street TIF 5,655,000 5,817,500 Water & Sewer 49,130,977 49,561,862 Motor Fuel Tax Fund 1,115,000 1,130,000 Revolving Loan Fund 500,000 500,000 Riverboat Gaming Fund 7,000,000 7,000,000 EastPort Marina 1,194,375 1,194,375
GRAND TOTAL ALL FUNDS 112,824,960 113,629,025 DRAFT
Page 19 RESOLUTION NO. 2021-127
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER ______
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Working Cash Budget, hereto attached, for various funds of the City of East Peoria for the Fiscal Year May 1, 2021 to April 30, 2022 for the purpose of Internal Administrative Control of Cash Expenditures be hereby approved and that this Resolution No. 2021-127 be adopted as presented.
APPROVED:
______MAYOR
ATTEST:
______CITY CLERK CITY OF EAST PEORIA, ILLINOIS ANNUAL BUDGET
FISCAL YEAR ENDING APRIL 30, 2022
DRAFT MAYOR John P. Kahl
COMMISSIONERS Daniel Decker Mark Hill Michael Sutherland Seth Mingus DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 1 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
01-00-0-301 PYMNT-LEU OF PROPERTY TAX 15,000 15,000 15,000 15,000 19,999 15,000 0% 01-00-0-302 NON-HOME RULE SALES TAX 8,378,908 9,774,541 7,882,000 4,521,622 6,028,829 9,500,000 20% 01-00-0-303 1% MUNICIPAL SALES TAXES 8,035,735 8,449,005 6,651,400 3,757,750 5,010,333 7,850,000 18% 01-00-0-307 OUT OF STATE USE TAX 691,928 807,502 750,000 706,599 942,132 1,000,000 33% 01-00-0-311 STATE INCOME TAXES 2,272,076 2,536,410 1,908,300 1,139,492 1,519,323 2,335,000 22% 01-00-0-313 STATE REPLACEMENT TAXES 0 1,559,220 1,800 723,087 964,116 0 (100%) 01-00-0-314 AUTO RENTAL TAX 14,917 14,780 12,500 6,330 8,440 14,000 12% 01-00-0-315 CANABIS TAX 0 3,829 0 24,215 32,287 0 0% 01-00-0-320 LIQUOR LICENSES 123,545 56,275 123,750 88,994 118,659 123,500 0% 01-00-0-321 DOG FINES 2,275 1,525 2,000 1,175 1,566 1,750 (12%) 01-00-0-323 TRAILER PARK LICENSES 100 200 200 50 66 200 0% 01-00-0-328 CONTRACTUAL RECEIPTS 4,290 3,984 4,250 3,679 4,905 4,000 (5%) 01-00-0-329 OTHER LICENSES 7,348 3,747 7,500 3,970 5,293 4,000 (46%) 01-00-0-330 FINES COLLECTED 144,208 209,593 250,000 60,711 80,948 225,000 (10%) 01-00-0-331 DEPARTMENTAL SALES GASOLINE 516 160 0 0 0 0 0% 01-00-0-340 BUILDING PERMIT FEES 41,615 35,279 40,000 19,798 26,397 25,000 (37%) 01-00-0-341 PLUMBING PERMIT FEES 5,309 5,040 4,000 1,600 2,133 4,000 0% 01-00-0-342 ELECTRICAL PERMIT FEES 14,493 27,349 15,000 16,530 22,039 17,500 16% 01-00-0-343 SIGN PERMIT FEES 2,291 1,339 2,000 654 871 1,500 (25%) 01-00-0-344 FIRE REVIEW FEES 20,600 11,650 19,000 8,750 11,666 12,500 (34%) 01-00-0-345 DEMOLITION PERMIT FEES 1,110 590 1,000 285 379 750 (25%) 01-00-0-348 MISCELLANEOUS PERMIT FEES 12,380 45,281 20,000 7,988 10,651 10,000 (50%) 01-00-0-350 RENTALS & LEASES 214,823 216,115 230,000 261,625 348,833 250,000 8% 01-00-0-351 INTEREST INCOME 196,532 223,527 62,500 19,020 25,360 30,000 (52%) 01-00-0-352 EQUIP&PROPERTY&RECYC SALES 23,640 64,669 2,500 29,197 38,929 25,000 900% 01-00-0-355 REIMBURSEMENTS 647,305 255,926 600,000 194,639 259,519 600,000 0% 01-00-0-356 ENERGY AGGREGATION 65,464 72,242 70,000 44,665 59,554 140,000 100% 01-00-0-357 CABLE TV FRANCHISE 402,637 390,426 425,000 204,711 272,948 400,000 (5%) 01-00-0-358 TELECOMMUNICATIONS TAX 493,229 480,722 425,000 228,796 305,062 0 (100%) 01-00-0-359 GAS FRANCHISE FEES 285,990 249,755 188,000 89,300 119,066 250,000 32% 01-00-0-360 SMALL CELL TOWERS 1,400 0 1,000 0 0 0 (100%) 01-00-0-380 MISCELLANEOUS RECEIPTS 3,775 4,275 10,000 5,142 6,856 5,000 (50%) 01-00-0-381 CODE ENFORCEMENT RECEIPTS 13,702 7,229 10,000 7,928 10,570 8,000 (20%) 01-00-0-382 PROPERTY REGISTRATION FEES 0 31,250 25,000 11,529 15,372 25,000 0% 01-00-0-397 TRANS FROM OTHER FUNDS 245,000 0 0 0 0 0 0% 01-00-0-398 TRANS. FROM WORKING CASH FUND (538) (686,550) (2,610,267) 0 0 (2,288,431) (12%) ------TOTAL 22,381,603DRAFT 24,871,885 17,148,433 12,204,831 16,273,101 20,588,269 20% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 2 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------TOTAL REVENUES: 22,381,603 24,871,885 17,148,433 12,204,831 16,273,101 20,588,269 20%
GOVERNING BODY EXPENSES PUBLIC AFFAIRS 01-01-1-001 SALARIES AND WAGES 46,760 105,303 105,376 78,088 104,117 106,489 1% 01-01-1-021 PRINTING 0 211 500 0 0 500 0% 01-01-1-023 POSTAGE 500 500 500 0 0 500 0% 01-01-1-025 TRAVEL AND MEETING EXPENSES 320 859 2,000 28 37 2,000 0% 01-01-1-035 DUES,SUBCRIPTIONS,& PUBLICATIN 2,620 2,540 2,500 2,110 2,813 2,500 0% 01-01-1-045 UTILITIES 2,400 2,400 2,400 2,400 3,199 2,400 0% 01-01-1-070 OTHER OPERATING EXPENSES 228 1,326 2,000 999 1,333 2,000 0% 01-01-1-100 OFFICE SUPPLIES 450 282 500 281 374 500 0% 01-01-1-182 EMPLOYEE/COMMISSIONS RELATIONS 6,677 5,477 6,000 1,086 1,449 6,000 0% ------TOTAL PUBLIC AFFAIRS 59,955 118,898 121,776 84,992 113,322 122,889 0%
LEGAL DEPARTMENT 01-01-2-014 SPECIAL ATTORNEYS FEES 409,436 437,032 410,000 322,671 430,228 425,000 3% 01-01-2-069 COURT COSTS,RECORDING,FEES 3,447 2,291 3,000 1,022 1,363 3,000 0% 01-01-2-070 OTHER OPERATING EXPENSES 5,341 13,570 10,000 1,629 2,172 7,500 (25%) ------TOTAL LEGAL DEPARTMENT 418,224 452,893 423,000 325,322 433,763 435,500 2%
BOARDS AND COMMISSIONS 01-01-3-001 FIRE & POLICE COMM SALARIES 7,200 7,200 7,200 5,400 7,200 7,200 0% 01-01-3-014 SPECIAL ATTORNEYS FEES 3,538 3,538 6,000 0 0 6,000 0% 01-01-3-020 CONTRACTUAL SERVICES 1,001 4,596 5,000 0 0 5,000 0% 01-01-3-021 PRINTING 0 76 0 0 0 0 0% 01-01-3-023 POSTAGE 459 0 0 106 142 100 0% 01-01-3-035 DUES,SUBSCRIPTION,PUBLICATIONS 816 870 2,000 0 0 2,000 0% 01-01-3-070 EXAMINATIONS/PHYSICAL 50,700 24,196 9,500 11,158 14,878 9,500 0% 01-01-3-100 OFFICE SUPPLIES 538 370 250 0 0 250 0% ------TOTAL BOARDS AND COMMISSIONS 64,252 40,846 29,950 16,664 22,220 30,050 0%
CITY CLERKS BUDGET 01-01-4-001 SALARIES 77,230 81,082 78,600 58,936 78,582 81,351 3% 01-01-4-021 PRINTING 7,708 5,052 5,000 2,194 2,925 6,000 20% 01-01-4-022 LEGAL PUBLICATIONS,FILING FEES 104 100 500 367 490 500 0% 01-01-4-023 POSTAGE 201DRAFT 236 200 0 0 200 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 3 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------GOVERNING BODY EXPENSES CITY CLERKS BUDGET 01-01-4-025 TRAVEL,TRAINING & MEETING EXP 116 235 0 0 0 250 0% 01-01-4-035 DUES SUB & PUBLICATIONS 747 790 0 0 0 750 0% 01-01-4-045 UTILITIES-TELEPHONE 0 0 0 600 799 600 0% 01-01-4-070 OTHER OPERATING EXP 0 9 0 400 533 0 0% 01-01-4-100 OFFICE SUPPLIES 174 473 100 58 78 100 0% ------TOTAL CITY CLERKS BUDGET 86,280 87,977 84,400 62,555 83,407 89,751 6%
CITY ADMINISTRATOR'S BUDGET 01-01-5-001 SALARIES 153,137 104,084 104,085 78,063 104,084 115,000 10% 01-01-5-020 CONT SERV/CONSLNT FEES 550 4,100 10,000 4,100 5,466 0 (100%) 01-01-5-021 PRINTING 0 0 500 0 0 500 0% 01-01-5-023 POSTAGE 598 500 600 0 0 500 (16%) 01-01-5-025 TRAVEL,TRAINING & MEETING EXP 7,234 4,286 3,000 0 0 3,000 0% 01-01-5-035 DUES,SUB & PUBLICATIONS 1,568 1,099 2,500 1,477 1,969 2,500 0% 01-01-5-045 UTILITIES-TELEPHONE 1,200 600 600 600 799 600 0% 01-01-5-052 VEHICLE MAINTENANCE 134 0 0 0 0 0 0% 01-01-5-070 OTHER OPERATING EXP 2,943 379 2,500 109 146 2,000 (20%) 01-01-5-100 OFFICE SUPPLIES 669 1,007 1,000 298 397 1,000 0% 01-01-5-127 OPERATING SUPPLIES 0 336 0 0 0 0 0% 01-01-5-160 CAPITAL/EQUIPMENT 0 0 75,000 0 0 75,000 0% 01-01-5-182 EMPLOYEE RELATIONS 7,954 10,659 10,000 5,856 7,808 10,000 0% ------TOTAL CITY ADMINISTRATOR'S BUDGET 175,987 127,050 209,785 90,503 120,669 210,100 0% TOTAL GOVERNING BODY 804,698 827,664 868,911 580,036 773,381 888,290 2%
ACCOUNTS AND FINANCE EXPENSES
01-02-0-001 SALARIES AND WAGES 189,676 211,279 193,373 144,880 193,173 203,968 5% 01-02-0-021 PRINTING 2,052 600 2,000 189 252 2,000 0% 01-02-0-022 LEGAL PUBLICATIONS 2,032 1,968 1,950 1,938 2,585 1,950 0% 01-02-0-023 POSTAGE 250 250 250 6 9 250 0% 01-02-0-025 TRAVEL,TRAINING & MEETING EXP 1,670 155 0 0 0 1,500 0% 01-02-0-035 DUES,SUBSCRIPTIONS,PUBLICATION 286 475 0 60 79 535 0% 01-02-0-040 GROUP INSURANCE 3,318,289 3,517,463 3,500,000 2,357,107 3,142,810 3,500,000 0% 01-02-0-045 UTILITIES-TELEPHONE 600DRAFT 600 600 600 799 600 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 4 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------ACCOUNTS AND FINANCE EXPENSES
01-02-0-070 OTHER OPERATING EXPENSE 2,481 1,853 1,500 279 372 1,500 0% 01-02-0-100 OFFICE SUPPLIES 546 610 500 275 367 500 0% 01-02-0-181 REVENUE SHARING-SCHOOLS 942,594 974,663 775,000 468,153 624,204 850,000 9% 01-02-0-183 CAPITAL/PUBLIC BUILDING FUND 0 78,193 0 0 0 0 0% 01-02-0-187 CABLE TV FRANCHISE SHARING 75,304 150,173 150,000 71,069 94,759 150,000 0% 01-02-0-197 DEVELOPMENT AGREEMENTS/SP REV 139,516 108,602 125,000 0 0 150,000 20% ------TOTAL 4,675,296 5,046,884 4,750,173 3,044,556 4,059,409 4,862,803 2% TOTAL ACCOUNTS AND FINANCE 4,675,296 5,046,884 4,750,173 3,044,556 4,059,409 4,862,803 2%
PLANNING AND DEVELOPEMENT EXPENSES
01-03-0-001 SALARIES AND WAGES 209,035 226,996 203,440 160,279 213,706 210,560 3% 01-03-0-004 CONTRACTED INSPECTOR FEES 0 0 0 7,524 10,032 0 0% 01-03-0-020 CONSULTANTS FEES 2,382 9,869 8,000 375 499 8,000 0% 01-03-0-021 PRINTING 0 66 500 0 0 500 0% 01-03-0-023 POSTAGE 511 597 500 0 0 500 0% 01-03-0-025 TRAVEL,TRAINING & MEETING EXP 3,806 3,381 500 0 0 1,000 100% 01-03-0-035 DUES,SUBSCRIPTIONS & PUB 1,473 3,845 500 1,126 1,501 1,500 200% 01-03-0-045 UTILITIES 3,147 3,034 2,750 1,817 2,422 2,750 0% 01-03-0-052 MAINTENANCE & REPAIR VEHICLES 44 82 200 509 679 500 150% 01-03-0-069 FARMER'S MARKET 1,804 34 3,000 2,697 3,596 3,000 0% 01-03-0-070 OTHER OPERATING EXPENSES 625 1,827 500 1,360 1,813 500 0% 01-03-0-100 OFFICE SUPPLIES 635 1,062 500 415 553 500 0% 01-03-0-115 MOTOR FUEL & LUBRICANTS 506 25 500 0 0 500 0% 01-03-0-127 OPERATING SUPPLIES 147 192 200 77 103 250 25% 01-03-0-128 GIS EXPENSES 3,940 5,673 2,500 291 388 5,000 100% 01-03-0-155 OFFICE EQUIPMENT 59 201 0 42 57 500 0% ------TOTAL 228,114 256,884 223,590 176,512 235,349 235,560 5% TOTAL PLANNING AND DEVELOPEMENT 228,114 256,884 223,590 176,512 235,349 235,560 5%
VEHICLE MAINTENANCE EXPENSES DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 5 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------VEHICLE MAINTENANCE
01-04-0-001 WAGES & LABOR 124,279 221,082 237,012 173,751 231,668 245,000 3% 01-04-0-006 OVERTIME 25,102 15,854 1,000 9,742 12,990 15,000 400% 01-04-0-051 MAINTENANCE & REPAIR EQUIPMENT 0 0 500 0 0 500 0% 01-04-0-052 MAINTENANCE & REPAIR-VEHICLES 2,710 936 1,000 181 241 1,400 40% 01-04-0-070 OPERATING EXPENSES 4,571 10,989 2,000 4,087 5,449 7,681 284% 01-04-0-071 WELDING GASSES 0 0 500 0 0 500 0% 01-04-0-110 CLOTHING & SAFETY EQUIPMENT 5,377 6,863 1,500 6,455 8,606 6,300 320% 01-04-0-115 MOTOR FUEL & LUBRICANTS 2,115 733 1,000 520 694 1,500 50% 01-04-0-127 OPERATING SUPPLIES 99 1,500 0 0 0 1,500 0% 01-04-0-160 OPERATING EQUIPMENT PURCHASES 4,493 0 0 0 0 2,600 0% ------TOTAL 168,746 257,957 244,512 194,736 259,648 281,981 15% TOTAL VEHICLE MAINTENANCE 168,746 257,957 244,512 194,736 259,648 281,981 15%
PUBLIC PROPERTY EXPENSES
01-05-0-001 MAINTENANCE WAGES 232,152 254,456 254,416 193,825 258,434 263,320 3% 01-05-0-006 OVERTIME 0 70 0 0 0 0 0% 01-05-0-007 PART TIME WAGES 52,527 44,255 28,000 21,816 29,088 28,000 0% 01-05-0-012 ENGINEERING & ARCHITECT FEES 0 660 0 0 0 0 0% 01-05-0-019 CONTRACTED INSPECTOR FEES 43,181 34,827 20,000 24,543 32,724 32,000 60% 01-05-0-020 CONTRACTUAL SERVICES 71,381 63,008 66,300 61,335 81,780 80,000 20% 01-05-0-021 PRINTING 562 942 510 226 302 500 (1%) 01-05-0-023 POSTAGE 250 250 350 0 0 350 0% 01-05-0-025 TRAVEL,TRAINING & MEETING EXP 1,587 1,601 1,700 0 0 1,700 0% 01-05-0-035 DUES,SUBSCRIPTIONS,PUBLICATION 734 577 2,550 93 124 2,000 (21%) 01-05-0-044 UTILITIES-PHONE 6,296 6,428 4,000 2,585 3,447 4,000 0% 01-05-0-045 UTILITIES-POWER & GAS 71,306 64,074 72,000 45,861 61,148 67,000 (6%) 01-05-0-050 MAINTENANCE & REPAIR-BUILDINGS 8,190 47,968 8,500 532 709 7,000 (17%) 01-05-0-051 MAINTENANCE & REPAIR-EQUIPMENT 20,665 8,068 11,050 10,114 13,486 11,000 0% 01-05-0-052 MAINTENANCE & REPAIR-VEHICLES 6,090 3,195 2,500 1,128 1,505 2,000 (20%) 01-05-0-062 RENTAL PAYMENTS 839 138 0 0 0 0 0% 01-05-0-070 OTHER OPERATING EXPENSES 16,153 10,760 11,900 7,679 10,239 10,000 (15%) 01-05-0-071 DEMOLITIONS 36,862 10,790 30,000 7,138 9,518 25,000 (16%) 01-05-0-100 OFFICE SUPPLIES 3,351 3,602 2,550 752 1,002 2,000 (21%) 01-05-0-110 SAFETY EQUIPMENT & SUPPLIES 543 797 1,200 562 749 1,200 0% 01-05-0-115 MOTOR FUEL & LUBRICANTS 1,100DRAFT 188 2,200 0 0 2,200 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 6 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: GENERAL CORPORATE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------PUBLIC PROPERTY EXPENSES
01-05-0-121 CLEANING & MAINT SUPPLIES 14,376 11,971 13,175 4,133 5,511 13,000 (1%) 01-05-0-127 OPERATING SUPPLIES 54 26 850 0 0 0 (100%) 01-05-0-150 LAND & BUILDING PURCHASES 421,959 421,959 421,960 421,959 562,612 0 (100%) 01-05-0-151 BUILDING CONSTRUCTION & IMPROV 58,666 22,519 35,000 19,419 25,892 140,000 300% 01-05-0-160 OPERATING EQUIPMENT PURCHASES 0 35,402 0 0 0 0 0% 01-05-0-200 MUD TO PARKS 70 28 0 0 0 0 0% ------TOTAL 1,068,894 1,048,559 990,711 823,700 1,098,270 692,270 (30%) TOTAL PUBLIC PROPERTY 1,068,894 1,048,559 990,711 823,700 1,098,270 692,270 (30%)
INFORMATION TECHNOLOGY EXPENSES --- UNDEFINED CODE ------01-06-0-001 SALARIES AND WAGES 72,298 3,871 0 0 0 0 0% 01-06-0-006 OVERTIME 0 215 0 0 0 0 0% 01-06-0-020 CONTRACTUAL SERVICES 20,034 138,015 182,700 116,265 155,021 182,700 0% 01-06-0-025 TRAVEL,TRAINING, & MEETING EXP 3,678 8,318 0 6,257 8,343 0 0% 01-06-0-035 DUES, SUBSCRIPTIONS, & PUB 300 0 0 0 0 0 0% 01-06-0-045 UTILITIES 46,830 41,693 48,000 33,561 44,748 48,000 0% 01-06-0-047 SOFTWARE LICENSING 105,254 74,067 100,000 109,492 145,989 117,920 17% 01-06-0-048 MAINT & REPAIR 18,704 21,806 17,500 7,047 9,396 17,500 0% 01-06-0-070 OTHER OPERATING EXPENSES 5,728 12,017 3,500 197 263 3,500 0% 01-06-0-100 OFFICE SUPPLIES 325 191 300 72 97 300 0% 01-06-0-127 OPERATING SUPPLIES 394 0 0 0 0 0 0% 01-06-0-149 HARDWARE 21,231 5,300 0 0 0 0 0% 01-06-0-155 OFFICE EQUIPMENT 552 0 0 0 0 0 0% 01-06-0-160 OPERATING EQUIPMENT PURCHASES 53,612 372 0 0 0 10,000 0% 01-06-0-199 IT SPECIAL PROJECT 30,876 10,384 0 0 0 0 0% ------TOTAL --- UNDEFINED CODE --- 379,816 316,249 352,000 272,891 363,857 379,920 7% TOTAL INFORMATION TECHNOLOGY 379,816 316,249 352,000 272,891 363,857 379,920 7%
TOTAL FUND REVENUES & BEG. BALANCE 22,381,603 24,871,885 17,148,433 12,204,831 16,273,101 20,588,269 20% TOTAL FUND EXPENSES 7,325,564 7,754,197 7,429,897 5,092,431 6,789,914 7,340,824 (1%) FUND SURPLUS (DEFICIT) 15,056,039DRAFT 17,117,688 9,718,536 7,112,400 9,483,187 13,247,445 36% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 7 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: EMERGENCY SERV & DISASTER AST
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
02-00-0-300 PROPERTY TAXES 49,898 74,297 75,000 64,923 86,564 75,000 0% 02-00-0-351 INTEREST INCOME 77 119 100 0 0 50 (50%) ------TOTAL 49,975 74,416 75,100 64,923 86,564 75,050 0% TOTAL REVENUES: 49,975 74,416 75,100 64,923 86,564 75,050 0% EXPENSES
02-00-0-045 UTILITIES 215 625 0 25 33 500 0% 02-00-0-051 MAINT & REPAIR EQUIPMNT 6,413 7,544 10,000 1,565 2,086 9,500 (5%) 02-00-0-160 OPERATING EQUIPMENT PURCHASES 51,407 38,965 60,000 0 0 60,000 0% ------TOTAL 58,035 47,134 70,000 1,590 2,119 70,000 0% TOTAL 58,035 47,134 70,000 1,590 2,119 70,000 0%
TOTAL FUND REVENUES & BEG. BALANCE 49,975 74,416 75,100 64,923 86,564 75,050 0% TOTAL FUND EXPENSES 58,035 47,134 70,000 1,590 2,119 70,000 0% FUND SURPLUS (DEFICIT) (8,060) 27,282 5,100 63,333 84,445 5,050 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 8 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: POLICE PROTECTION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
03-00-0-310 REIMBURSEMENTS 230,222 155,655 275,000 80,490 107,320 150,000 (45%) 03-00-0-315 POLICE CANABIS TAX 0 1,644 0 0 0 0 0% 03-00-0-331 OTHER DEPARTMENTAL REVENUE 20,141 8,179 45,000 8,385 11,179 10,000 (77%) 03-00-0-332 IMPOUNDMENT OF VEHICLES FEES 81,000 70,500 80,000 26,500 35,333 60,000 (25%) 03-00-0-335 F.T.A. FEES 1,680 47,222 2,500 1,960 2,613 2,500 0% 03-00-0-351 INTEREST INCOME 3,193 1,963 1,000 240 321 500 (50%) 03-00-0-355 STEP GRANT REIMBURSEMENT 48,146 (8,167) 33,152 3,141 4,188 33,186 0% 03-00-0-372 ISP FINGERPRINTING RECEIPTS 1,615 1,745 1,500 545 726 1,500 0% 03-00-0-378 ASSET FORFEITURE 15,670 (2,613) 0 12,905 17,206 5,000 0% 03-00-0-379 PROPERTY ROOM RECEIPTS 95 0 0 370 493 0 0% 03-00-0-381 SPECIAL DRUG ENF RECEIPTS 506 0 500 1,126 1,502 500 0% 03-00-0-382 DUI FUND RECEIPTS 25,280 23,130 15,000 5,534 7,379 15,000 0% 03-00-0-384 POLICE VEHICLE FUND FINES DUI 17,703 5,598 15,000 785 1,047 10,000 (33%) 03-00-0-385 E-CITATION FEES DRUG 1,065 2,198 1,000 257 343 1,000 0% 03-00-0-386 CANNABIS EXCISE TAX 0 0 15,000 0 0 17,500 16% 03-00-0-398 INTERFUND TRANSFERS 0 215 0 0 0 0 0% ------TOTAL 446,316 307,269 484,652 142,238 189,650 306,686 (36%) TOTAL REVENUES: 446,316 307,269 484,652 142,238 189,650 306,686 (36%) EXPENSES
03-00-0-001 POLICE SALARIES 4,342,756 4,181,469 3,947,508 3,092,499 4,123,332 4,500,614 14% 03-00-0-002 GRANT OVERTIME 24,007 26,299 33,152 15,076 20,101 33,186 0% 03-00-0-003 CLERICAL WAGES 52,097 148,219 192,790 116,389 155,185 186,747 (3%) 03-00-0-004 TELECOMMUNICATOR SALARIES 843,376 0 0 0 0 0 0% 03-00-0-005 TELECOMMUNICATORS OVERTIME 32,329 0 0 0 0 0 0% 03-00-0-006 OVERTIME 339,368 350,058 250,000 306,090 408,120 250,000 0% 03-00-0-018 ANIMAL CONTROL 32,123 28,752 28,752 21,564 28,752 29,327 1% 03-00-0-020 CONTRACTUAL SERVICES 0 451,263 541,867 371,142 494,856 621,715 14% 03-00-0-021 PRINTING 3,076 4,537 4,000 338 451 4,104 2% 03-00-0-023 POSTAGE 344 1,605 1,200 941 1,254 1,200 0% 03-00-0-025 TRAINING & MEETING EXPENSES 36,830 40,105 35,000 13,009 17,346 85,992 145% 03-00-0-026 RANGE & AMMUNITION 5,257 8,522 7,500 6,406 8,542 7,500 0% 03-00-0-030 CLOTHING ALLOWANCE 74,701 89,189 53,890 52,152 69,536 80,550 49% 03-00-0-035 DUES,SUBSCRIPTIONS&PUBLICATION 23,849 44,002 20,000 7,628 10,170 19,992 0% 03-00-0-045 UTILITIES 45,713 45,981 45,000 30,532 40,709 35,000 (22%) 03-00-0-050 MAINT & REPAIR BUILDINGS 31,817 18,001 13,991 6,565 8,753 10,000 (28%) 03-00-0-051 MAINTENANCE & REPAIR-EQUIPMENT 6,889DRAFT 11,031 14,885 8,027 10,703 14,880 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 9 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: POLICE PROTECTION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------
EXPENSES
03-00-0-052 MAINTENANCE & REPAIR-VEHICLES 69,013 77,925 45,000 32,897 43,863 45,000 0% 03-00-0-053 MAINTENANCE & REPAIR-RADIOS 10,662 10,611 10,000 6,602 8,802 9,996 0% 03-00-0-070 OTHER OPERATING EXPENSES 21,456 15,807 16,000 11,756 15,675 15,996 0% 03-00-0-072 ISP FINGERPRINTING 327 527 600 282 376 600 0% 03-00-0-100 OFFICE SUPPLIES 5,200 5,964 7,500 12,923 17,231 7,500 0% 03-00-0-115 MOTOR FUEL & LUBRICANTS 117,999 114,580 110,000 59,248 78,998 100,000 (9%) 03-00-0-121 CLEANING & MAINT SUPPLIES 3,116 2,017 2,999 1,945 2,593 3,000 0% 03-00-0-127 OPERATING SUPPLIES 3,244 2,824 4,010 2,539 3,385 4,008 0% 03-00-0-149 C.I.E.R.T. 9,314 5,645 0 500 666 4,700 0% 03-00-0-155 OFFICE EQUIPMENT PURCHASES 0 0 0 (125) (166) 0 0% 03-00-0-160 OPERATING EQUIP PURCHASES 102,880 73,051 0 12,644 16,859 313,310 0% 03-00-0-181 INTERGOV AGREEMENT-MEG 3,371 7,237 0 0 0 0 0% 03-00-0-182 SPECIAL DRUG ENF EXPENSE 189 49 627 0 0 1,000 59% 03-00-0-183 DUI FUND EXPENSES 15,654 6,286 30,000 23,007 30,677 30,000 0% 03-00-0-184 K-9 EXPENSES DRUG 24,130 1,891 4,000 1,035 1,380 3,996 0% 03-00-0-185 POLICE VEHICLE FUND EXP DUI 3,282 7,587 25,000 39,450 52,599 8,000 (68%) ------TOTAL 6,284,369 5,781,034 5,445,271 4,253,061 5,670,748 6,427,913 18% TOTAL 6,284,369 5,781,034 5,445,271 4,253,061 5,670,748 6,427,913 18%
TOTAL FUND REVENUES & BEG. BALANCE 446,316 307,269 484,652 142,238 189,650 306,686 (36%) TOTAL FUND EXPENSES 6,284,369 5,781,034 5,445,271 4,253,061 5,670,748 6,427,913 18% FUND SURPLUS (DEFICIT) (5,838,053) (5,473,765) (4,960,619) (4,110,823) (5,481,098) (6,121,227) 23%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 10 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: FIRE PROTECTION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
04-00-0-300 PROPERTY TAXES 11,402 0 0 2,229 2,972 0 0% 04-00-0-304 2% FIRE INSURANCE TAX 43,776 50,372 45,000 1,957 2,610 50,000 11% 04-00-0-310 TAXES FROM GARDENA FIRE DIST. 5,950 6,496 6,500 3,980 5,306 6,500 0% 04-00-0-351 INTEREST INCOME 11,569 15,186 2,500 757 1,010 500 (80%) 04-00-0-355 REIMBURSEMENTS 132,152 39,513 10,000 42,583 56,778 25,000 150% 04-00-0-360 AMBULANCE SERVICE FEES 1,102,651 1,219,364 1,175,000 629,171 838,895 1,250,000 6% 04-00-0-362 MOBILE INTEGRATED HEALTH 0 0 0 950 1,266 1,000 0% 04-00-0-380 MISC. RECEIPTS 13,092 23,631 60,000 820 1,093 10,000 (83%) 04-00-0-383 CPR INCOME 1,590 0 2,000 0 0 0 (100%) 04-00-0-398 INTERFUND TRANSFER 0 0 0 (210) (279) 0 0% ------TOTAL 1,322,182 1,354,562 1,301,000 682,237 909,651 1,343,000 3% TOTAL REVENUES: 1,322,182 1,354,562 1,301,000 682,237 909,651 1,343,000 3% EXPENSES
04-00-0-001 REGULAR SALARIES 3,974,833 4,139,398 3,954,029 3,072,320 4,096,426 4,167,583 5% 04-00-0-006 OVERTIME/SPECIALS 737,056 329,622 200,000 197,043 262,725 225,000 12% 04-00-0-019 CONTRACTUAL SERVICES 0 99,436 151,724 110,409 147,212 118,720 (21%) 04-00-0-020 NORTHERN TAZEWELL FIRE DEPT 74,677 74,984 0 0 0 0 0% 04-00-0-021 PRINTING 600 169 250 0 0 250 0% 04-00-0-023 POSTAGE 150 227 425 55 73 425 0% 04-00-0-025 TRAINING & MEETING EXPENSES 37,695 32,952 18,750 112 149 35,000 86% 04-00-0-026 NEW HIRE TRAINING 92,409 24,784 8,000 21,896 29,194 74,300 828% 04-00-0-030 CLOTHING ALLOWANCE 21,353 21,562 0 0 0 21,563 0% 04-00-0-035 DUES,SUBSCRIPTIONS,PUBLICATION 4,243 3,720 500 1,435 1,913 3,750 650% 04-00-0-040 INSURANCE 141 0 0 0 0 0 0% 04-00-0-045 UTILITIES 41,302 35,954 38,000 19,970 26,626 30,000 (21%) 04-00-0-049 INFORMATION TECHNOLOGY 14,848 23,883 25,000 25,401 33,869 26,500 6% 04-00-0-050 MAINT & REPAIR BUILDINGS 93,858 40,421 15,000 9,605 12,807 25,000 66% 04-00-0-051 MAINTENANCE & REPAIR-EQUIPMENT 18,461 18,726 10,000 8,561 11,414 10,000 0% 04-00-0-052 MAINTENANCE & REPAIR-VEHICLES 144,673 57,971 55,000 46,476 61,968 60,000 9% 04-00-0-053 MAINTENANCE & REPAIR-RADIOS 6,019 5,669 5,000 2,949 3,933 5,000 0% 04-00-0-069 2% FIRE INS TAX EXPENSES 51,708 57,873 45,000 6,290 8,387 50,000 11% 04-00-0-070 OTHER OPERATING EXPENSES 8,345 17,938 5,250 4,223 5,631 10,000 90% 04-00-0-071 FIRE PREVENTION 2,742 3,045 1,750 968 1,291 3,500 100% 04-00-0-072 FIRE INVESTIGATIONS 4,299 3,078 2,000 670 894 3,500 75% 04-00-0-073 MEDICAL TESTS 12,629 5,733 25,000 414 552 25,000 0% 04-00-0-100 OFFICE SUPPLIES 2,107DRAFT 2,487 2,500 549 732 2,500 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 11 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: FIRE PROTECTION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------
EXPENSES
04-00-0-110 CLOTHING SUPPLIES 71,524 28,458 15,000 4,799 6,398 30,900 106% 04-00-0-115 MOTOR FUEL & LUBRICANTS 44,981 42,370 30,000 20,448 27,264 35,000 16% 04-00-0-120 VEHICLE SUPPLIES & ACCESSORIES 971 0 0 0 0 0 0% 04-00-0-121 CLEANING & MAINT BUILDINGS 5,686 7,609 0 0 0 0 0% 04-00-0-127 OPERATING SUPPLIES 7,834 15,525 4,000 8,301 11,068 10,000 150% 04-00-0-128 OPERATING SUPPLIES EMS 58,946 49,211 50,000 33,249 44,332 51,750 3% 04-00-0-160 OPERATING EQUIPMENT PURCHASES 233,595 154,005 0 150 199 127,600 0% 04-00-0-162 RADIO EQUIPMENT PURCHASES 10,570 10,000 0 0 0 0 0% 04-00-0-180 AMBULANCE OVERPAYMENT REFUNDS 10,033 25,006 12,000 29,573 39,430 10,000 (16%) 04-00-0-181 MEDICAL BILLING 46,454 36,423 46,000 3,571 4,761 50,000 8% 04-00-0-182 AMBULANCE MEMORIAL EXPENSE 3,570 2,839 0 0 0 0 0% ------TOTAL 5,838,312 5,371,078 4,720,178 3,629,437 4,839,248 5,212,841 10% TOTAL 5,838,312 5,371,078 4,720,178 3,629,437 4,839,248 5,212,841 10%
TOTAL FUND REVENUES & BEG. BALANCE 1,322,182 1,354,562 1,301,000 682,237 909,651 1,343,000 3% TOTAL FUND EXPENSES 5,838,312 5,371,078 4,720,178 3,629,437 4,839,248 5,212,841 10% FUND SURPLUS (DEFICIT) (4,516,130) (4,016,516) (3,419,178) (2,947,200) (3,929,597) (3,869,841) 13%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 12 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: SOLID WASTE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
05-00-0-351 INTEREST INCOME 5,138 2,396 0 18 24 0 0% 05-00-0-355 REIMBURSEMENTS 2,475 0 2,000 0 0 0 (100%) 05-00-0-380 MISCELLANEOUS RECEIPTS 205,640 148,287 165,000 167,138 222,851 165,000 0% 05-00-0-382 RECYCLING TOTER SALES 106,260 42,295 0 75 99 0 0% 05-00-0-398 INTERFUND TRANSFERS 538 (120) 0 0 0 0 0% ------TOTAL 320,051 192,858 167,000 167,231 222,974 165,000 (1%) TOTAL REVENUES: 320,051 192,858 167,000 167,231 222,974 165,000 (1%) EXPENSES
05-00-0-001 LABOR & WAGES 236,056 174,321 145,336 111,052 148,069 218,004 50% 05-00-0-006 OVERTIME 29,767 14,079 5,000 20,370 27,160 15,000 200% 05-00-0-016 CLEANUP 13,860 10,080 20,000 4,200 5,599 10,000 (50%) 05-00-0-017 LANDFILL FEES 449,954 442,826 450,000 367,337 489,783 450,000 0% 05-00-0-018 RECYCLING TIPPING FEES 41,313 51,235 0 4,845 6,459 50,000 0% 05-00-0-030 CLOTHING ALLOWANCE 3,000 1,500 1,500 1,000 1,333 1,500 0% 05-00-0-052 MAINTENANCE & REPAIR-VEHICLES 74,816 70,303 50,135 33,390 44,521 69,200 38% 05-00-0-070 OTHER OPERATING EXPENSES 4,923 12,336 14,810 8,056 10,742 14,200 (4%) 05-00-0-071 CREDIT CARD FEES 10,086 3,965 0 67 89 0 0% 05-00-0-110 CLOTHING & SAFETY EQUIPMENT 611 449 2,000 226 302 2,000 0% 05-00-0-115 MOTOR FUEL & LUBRICANTS 64,366 55,129 30,000 27,517 36,689 60,000 100% 05-00-0-127 OPERATING SUPPLIES 225 0 0 0 0 0 0% 05-00-0-160 OPERATING EQUIPMENT PURCHASES 465,645 68,693 0 860 1,146 0 0% 05-00-0-200 SOLID WASTE TRUCK LOAN 0 138,441 0 0 0 0 0% 05-00-0-201 LOAN INTEREST 3,857 1,963 0 0 0 0 0% ------TOTAL 1,398,479 1,045,320 718,781 578,920 771,892 889,904 23% TOTAL 1,398,479 1,045,320 718,781 578,920 771,892 889,904 23%
TOTAL FUND REVENUES & BEG. BALANCE 320,051 192,858 167,000 167,231 222,974 165,000 (1%) TOTAL FUND EXPENSES 1,398,479 1,045,320 718,781 578,920 771,892 889,904 23% FUND SURPLUS (DEFICIT) (1,078,428)DRAFT (852,462) (551,781) (411,689) (548,918) (724,904) 31% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 13 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: MUNICIPAL RETIREMENT FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
07-00-0-300 PROPERTY TAXES 119,732 118,020 120,000 103,836 138,449 120,000 0% 07-00-0-313 STATE REPLACEMENT TAXES 175,000 0 325,000 0 0 250,000 (23%) 07-00-0-351 INTEREST INCOME 186 175 175 0 0 25 (85%) 07-00-0-355 REIMBURSEMENTS 8,300 8,067 7,500 5,851 7,802 7,500 0% 07-00-0-358 TELECOMMUNICATIONS TAX 25,000 0 25,000 0 0 0 (100%) 07-00-0-398 INTFERFUND TRANSFERS 0 0 0 2,041 2,721 0 0% ------TOTAL 328,218 126,262 477,675 111,728 148,972 377,525 (20%) TOTAL REVENUES: 328,218 126,262 477,675 111,728 148,972 377,525 (20%) EXPENSES
07-00-0-010 MUNICIPAL RETIREMENT 352,227 329,613 450,000 274,249 365,666 375,000 (16%) 07-00-0-011 MUNICIPAL RETIREMENT SLEP 0 0 1,200 0 0 0 (100%) ------TOTAL 352,227 329,613 451,200 274,249 365,666 375,000 (16%) TOTAL 352,227 329,613 451,200 274,249 365,666 375,000 (16%)
TOTAL FUND REVENUES & BEG. BALANCE 328,218 126,262 477,675 111,728 148,972 377,525 (20%) TOTAL FUND EXPENSES 352,227 329,613 451,200 274,249 365,666 375,000 (16%) FUND SURPLUS (DEFICIT) (24,009) (203,351) 26,475 (162,521) (216,694) 2,525 (90%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 14 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: FIRE PENSION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
08-00-0-300 PROPERTY TAXES 2,189,630 1,989,408 2,065,733 1,787,443 2,383,258 2,206,678 6% 08-00-0-351 INTEREST INCOME 3,402 2,959 3,000 0 0 500 (83%) ------TOTAL 2,193,032 1,992,367 2,068,733 1,787,443 2,383,258 2,207,178 6% TOTAL REVENUES: 2,193,032 1,992,367 2,068,733 1,787,443 2,383,258 2,207,178 6% EXPENSES
08-00-0-010 PAYMENTS TO E P FIRE PENS FUND 2,185,736 2,019,497 2,061,583 2,061,583 2,748,777 2,202,678 6% 08-00-0-020 ACTUARY SERVICES 4,000 4,000 4,150 4,150 5,533 4,300 3% ------TOTAL 2,189,736 2,023,497 2,065,733 2,065,733 2,754,310 2,206,978 6% TOTAL 2,189,736 2,023,497 2,065,733 2,065,733 2,754,310 2,206,978 6%
TOTAL FUND REVENUES & BEG. BALANCE 2,193,032 1,992,367 2,068,733 1,787,443 2,383,258 2,207,178 6% TOTAL FUND EXPENSES 2,189,736 2,023,497 2,065,733 2,065,733 2,754,310 2,206,978 6% FUND SURPLUS (DEFICIT) 3,296 (31,130) 3,000 (278,290) (371,052) 200 (93%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 15 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: POLICE PENSION FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
09-00-0-300 PROPERTY TAXES 2,103,211 2,232,281 2,256,053 1,952,093 2,602,791 2,313,465 2% 09-00-0-351 INTEREST INCOME 3,268 3,321 3,250 0 0 500 (84%) ------TOTAL 2,106,479 2,235,602 2,259,303 1,952,093 2,602,791 2,313,965 2% TOTAL REVENUES: 2,106,479 2,235,602 2,259,303 1,952,093 2,602,791 2,313,965 2% EXPENSES
09-00-0-010 PYMNTS TO POLICE PENSION FUND 2,099,064 2,266,567 2,251,903 2,251,903 3,002,537 2,309,165 2% 09-00-0-020 ACTUARY SERVICES 4,000 4,000 4,150 4,150 5,533 4,300 3% ------TOTAL 2,103,064 2,270,567 2,256,053 2,256,053 3,008,070 2,313,465 2% TOTAL 2,103,064 2,270,567 2,256,053 2,256,053 3,008,070 2,313,465 2%
TOTAL FUND REVENUES & BEG. BALANCE 2,106,479 2,235,602 2,259,303 1,952,093 2,602,791 2,313,965 2% TOTAL FUND EXPENSES 2,103,064 2,270,567 2,256,053 2,256,053 3,008,070 2,313,465 2% FUND SURPLUS (DEFICIT) 3,415 (34,965) 3,250 (303,960) (405,279) 500 (84%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 16 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: BOND & INTEREST FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
10-00-0-351 INTEREST INCOME 8,172 6,355 3,000 414 552 500 (83%) 10-00-0-380 MISCELLANEOUS RECEIPTS 0 0 0 0 0 40,000 0% ------TOTAL 8,172 6,355 3,000 414 552 40,500 250% TOTAL REVENUES: 8,172 6,355 3,000 414 552 40,500 250% EXPENSES
10-00-0-070 BANK COLLECTION CHARGES 475 475 475 0 0 475 0% 10-00-0-100 SSA EXPENSE 0 0 0 385,840 514,453 40,000 0% 10-00-0-233 2004-C BOND PRINCIPAL 80,000 80,000 85,000 0 0 90,000 5% 10-00-0-241 INTEREST EXPENSE 2004-C 15,600 13,200 10,800 5,400 7,200 8,250 (23%) ------TOTAL 96,075 93,675 96,275 391,240 521,653 138,725 44% TOTAL 96,075 93,675 96,275 391,240 521,653 138,725 44%
TOTAL FUND REVENUES & BEG. BALANCE 8,172 6,355 3,000 414 552 40,500 250% TOTAL FUND EXPENSES 96,075 93,675 96,275 391,240 521,653 138,725 44% FUND SURPLUS (DEFICIT) (87,903) (87,320) (93,275) (390,826) (521,101) (98,225) 5%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 17 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: STREET & BRIDGE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
11-00-0-301 ROAD & BRIDGE TAXES-TOWNSHIP 215,945 214,300 215,000 187,950 250,601 215,150 0% 11-00-0-314 TOWNSHIP SHARE REPLACEMENT TAX 21,151 26,798 20,000 16,733 22,311 20,000 0% 11-00-0-345 STREET & CURB OPENING FEES 240 840 500 170 226 500 0% 11-00-0-355 REIMBURSEMENTS 763,272 17,169 25,000 23,769 31,692 25,000 0% 11-00-0-380 MISCELLANEOUS RECEIPTS 3,604 1,950 1,500 910 1,213 1,500 0% 11-00-0-398 INTERFUND TRANSFER (245,000) 0 0 0 0 0 0% ------TOTAL 759,212 261,057 262,000 229,532 306,043 262,150 0% TOTAL REVENUES: 759,212 261,057 262,000 229,532 306,043 262,150 0% EXPENSES
11-00-0-001 WAGES & LABOR 1,141,505 1,130,709 1,174,759 759,403 1,012,538 1,215,000 3% 11-00-0-006 OVERTIME 130,328 119,200 40,000 57,643 76,858 100,000 150% 11-00-0-012 ENGINEERING FEES 16,655 41,775 5,000 12,370 16,494 12,371 147% 11-00-0-020 CONTRACTUAL SERVICES 12,382 9,547 3,000 335 447 6,000 100% 11-00-0-025 TRAVEL,TRAINING & MEETING EXP 854 640 0 60 79 1,080 0% 11-00-0-030 CLOTHING ALLOWANCE 7,000 7,500 7,970 7,500 9,999 8,000 0% 11-00-0-051 MAINTENANCE & REPAIR-EQUIPMENT 0 0 2,000 0 0 0 (100%) 11-00-0-052 MAINTENANCE & REPAIR-VEHICLES 163,054 143,532 90,000 68,605 91,473 100,000 11% 11-00-0-054 MAINT & REPAIR-TRAFFIC SIGNALS 144,102 49,065 45,000 85,616 114,155 80,000 77% 11-00-0-055 MAINT & REPAIR-STORM SEWERS 71,155 98,960 40,000 22,533 30,044 78,700 96% 11-00-0-056 ST. LIGHTING MAINTENANCE 22,009 14,807 30,000 2,108 2,811 10,000 (66%) 11-00-0-057 STREET LIGHT/ SIGNAL LOCATES 13,836 15,447 24,300 4,777 6,370 15,000 (38%) 11-00-0-061 EQUIPMENT RENTAL 17,852 14,477 10,000 17,519 23,359 15,000 50% 11-00-0-070 OTHER OPERATING EXPENSES 46,826 31,082 30,000 13,434 17,912 20,000 (33%) 11-00-0-110 CLOTHING & SAFETY EQUIPMENT 15,247 4,941 8,737 3,817 5,089 5,000 (42%) 11-00-0-115 MOTOR FUEL & LUBRICANTS 74,123 69,316 71,000 33,158 44,211 53,000 (25%) 11-00-0-120 VEHICLE SUPPLIES & ACCESSORIES 65 0 0 0 0 0 0% 11-00-0-122 STREET REPAIR & MAINT SUPPLIES 102,177 241,366 375,000 145,814 194,418 375,000 0% 11-00-0-127 OPERATING SUPPLIES 6,280 2,650 5,000 0 0 5,000 0% 11-00-0-128 CULVERT PURCHASES 3,349 4,335 5,000 4,229 5,638 5,000 0% 11-00-0-129 STREET SIGNS & POSTS 10,225 11,115 13,500 2,499 3,332 10,000 (25%) 11-00-0-135 IEMA/FEMA GRANT EXP 65,660 0 0 0 0 0 0% 11-00-0-160 OPERATING EQUIPMENT PURCHASES 13,000 96,282 0 79,851 106,468 151,040 0% 11-00-0-162 RADIO EQUIPMENT PURCHASES 0 637 0 0 0 0 0% 11-00-0-163 STREET PAVING & RESURFACING 82,219 597,152 60,000 26,972 35,963 60,000 0% 11-00-0-164 CURB & SIDEWALK CONSTRUCTION 10,065 6,730 5,000 0 0 10,000 100% ------DRAFT ------TOTAL 2,169,968 2,711,265 2,045,266 1,348,243 1,797,658 2,335,191 14% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 18 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: STREET & BRIDGE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------TOTAL 2,169,968 2,711,265 2,045,266 1,348,243 1,797,658 2,335,191 14%
TOTAL FUND REVENUES & BEG. BALANCE 759,212 261,057 262,000 229,532 306,043 262,150 0% TOTAL FUND EXPENSES 2,169,968 2,711,265 2,045,266 1,348,243 1,797,658 2,335,191 14% FUND SURPLUS (DEFICIT) (1,410,756) (2,450,208) (1,783,266) (1,118,711) (1,491,615) (2,073,041) 16%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 19 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: MUNICIPAL AUDIT FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
12-00-0-300 PROPERTY TAXES 79,823 78,664 70,000 60,578 80,771 55,000 (21%) 12-00-0-351 INTEREST INCOME 124 117 100 0 0 25 (75%) ------TOTAL 79,947 78,781 70,100 60,578 80,771 55,025 (21%) TOTAL REVENUES: 79,947 78,781 70,100 60,578 80,771 55,025 (21%) EXPENSES
12-00-0-013 AUDIT FEES 49,700 55,685 70,000 56,565 75,420 60,000 (14%) ------TOTAL 49,700 55,685 70,000 56,565 75,420 60,000 (14%) TOTAL 49,700 55,685 70,000 56,565 75,420 60,000 (14%)
TOTAL FUND REVENUES & BEG. BALANCE 79,947 78,781 70,100 60,578 80,771 55,025 (21%) TOTAL FUND EXPENSES 49,700 55,685 70,000 56,565 75,420 60,000 (14%) FUND SURPLUS (DEFICIT) 30,247 23,096 100 4,013 5,351 (4,975) (75%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 20 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: SEWER CHLORINATION
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
14-00-0-300 PROPERTY TAXES 19,979 19,697 0 0 0 0 0% 14-00-0-351 INTEREST INCOME 31 29 0 0 0 0 0% ------TOTAL 20,010 19,726 0 0 0 0 0% TOTAL REVENUES: 20,010 19,726 0 0 0 0 0% EXPENSES
14-00-0-124 CHLORINE PURCHASES 10,821 8,817 0 0 0 0 0% ------TOTAL 10,821 8,817 0 0 0 0 0% TOTAL 10,821 8,817 0 0 0 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 20,010 19,726 0 0 0 0 0% TOTAL FUND EXPENSES 10,821 8,817 0 0 0 0 0% FUND SURPLUS (DEFICIT) 9,189 10,909 0 0 0 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 21 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: STREET LIGHTING FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
16-00-0-300 PROPERTY TAXES 84,818 83,587 85,000 73,564 98,085 85,000 0% 16-00-0-313 STATE REPLACEMENT TAXES 125,000 0 111,000 0 0 50,000 (54%) 16-00-0-351 INTEREST INCOME 131 124 100 0 0 25 (75%) 16-00-0-355 IDOT REIMBURSEMENT 3,464 6,162 3,900 0 0 3,000 (23%) ------TOTAL 213,413 89,873 200,000 73,564 98,085 138,025 (30%) TOTAL REVENUES: 213,413 89,873 200,000 73,564 98,085 138,025 (30%) EXPENSES
16-00-0-046 UTILITIES-STREET LIGHTING 193,308 148,466 200,000 69,606 92,808 125,000 (37%) 16-00-0-070 SPECIAL BRIDGE LIGHTING 0 0 0 0 0 10,000 0% ------TOTAL 193,308 148,466 200,000 69,606 92,808 135,000 (32%) TOTAL 193,308 148,466 200,000 69,606 92,808 135,000 (32%)
TOTAL FUND REVENUES & BEG. BALANCE 213,413 89,873 200,000 73,564 98,085 138,025 (30%) TOTAL FUND EXPENSES 193,308 148,466 200,000 69,606 92,808 135,000 (32%) FUND SURPLUS (DEFICIT) 20,105 (58,593) 0 3,958 5,277 3,025 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 22 TIME: 14:46:34 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: SOCIAL SECURITY
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
17-00-0-313 PERSONAL PROPERTY REPLCMNT TAX 250,000 0 495,000 0 0 495,000 0% 17-00-0-355 REIMBURSEMENTS 5,674 5,137 5,000 3,602 4,802 5,000 0% ------TOTAL 255,674 5,137 500,000 3,602 4,802 500,000 0% TOTAL REVENUES: 255,674 5,137 500,000 3,602 4,802 500,000 0% EXPENSES
17-00-0-010 FICA AND MEDICARE CONTRIBUTION 405,693 528,033 500,000 365,474 487,299 500,000 0% ------TOTAL 405,693 528,033 500,000 365,474 487,299 500,000 0% TOTAL 405,693 528,033 500,000 365,474 487,299 500,000 0%
TOTAL FUND REVENUES & BEG. BALANCE 255,674 5,137 500,000 3,602 4,802 500,000 0% TOTAL FUND EXPENSES 405,693 528,033 500,000 365,474 487,299 500,000 0% FUND SURPLUS (DEFICIT) (150,019) (522,896) 0 (361,872) (482,497) 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 23 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WORKERS COMP & LIAB
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
18-00-0-300 PROPERTY TAXES 801,702 810,600 841,764 728,356 971,141 683,672 (18%) 18-00-0-313 STATE REPLACEMENT TAXES 634,326 0 250,000 0 0 387,800 55% 18-00-0-351 INTEREST INCOME 1,245 1,205 1,000 0 0 50 (95%) 18-00-0-355 REIMBURSEMENTS 0 0 0 43 57 0 0% 18-00-0-358 TELECOMMUNICATION TAX 0 0 0 0 0 400,000 0% ------TOTAL 1,437,273 811,805 1,092,764 728,399 971,198 1,471,522 34% TOTAL REVENUES: 1,437,273 811,805 1,092,764 728,399 971,198 1,471,522 34% EXPENSES
18-00-0-001 GF WC EXP 0 0 0 273 364 0 0% 18-00-0-002 ESC WC EXP 0 5,141 0 0 0 0 0% 18-00-0-003 POLICE WC EXP 0 660,204 0 39,422 52,562 0 0% 18-00-0-004 FIRE WC EXP 0 229,299 0 33,393 44,524 0 0% 18-00-0-005 PW WC EXP 0 310,227 0 209,708 279,611 0 0% 18-00-0-040 WORKERSCOMP & LIAB INS PREMIUM 1,807,498 380,847 1,100,000 903,675 1,204,900 1,500,000 36% ------TOTAL 1,807,498 1,585,718 1,100,000 1,186,471 1,581,961 1,500,000 36% TOTAL 1,807,498 1,585,718 1,100,000 1,186,471 1,581,961 1,500,000 36%
TOTAL FUND REVENUES & BEG. BALANCE 1,437,273 811,805 1,092,764 728,399 971,198 1,471,522 34% TOTAL FUND EXPENSES 1,807,498 1,585,718 1,100,000 1,186,471 1,581,961 1,500,000 36% FUND SURPLUS (DEFICIT) (370,225) (773,913) (7,236) (458,072) (610,763) (28,478) 293% DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 24 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: UNEMPLOYMENT INSURANCE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
19-00-0-300 PROPERTY TAXES 15,962 15,750 16,000 13,875 18,500 16,000 0% 19-00-0-351 INTEREST INCOME 24 23 25 0 0 25 0% ------TOTAL 15,986 15,773 16,025 13,875 18,500 16,025 0% TOTAL REVENUES: 15,986 15,773 16,025 13,875 18,500 16,025 0% EXPENSES
19-00-0-181 UNEMPLOYMENT INSURANCE REIMB 18,330 19,000 100,000 17,274 23,032 20,000 (80%) ------TOTAL 18,330 19,000 100,000 17,274 23,032 20,000 (80%) TOTAL 18,330 19,000 100,000 17,274 23,032 20,000 (80%)
TOTAL FUND REVENUES & BEG. BALANCE 15,986 15,773 16,025 13,875 18,500 16,025 0% TOTAL FUND EXPENSES 18,330 19,000 100,000 17,274 23,032 20,000 (80%) FUND SURPLUS (DEFICIT) (2,344) (3,227) (83,975) (3,399) (4,532) (3,975) (95%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 25 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: EASTSIDE CENTRE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
21-00-0-255 TRAINING 11,590 13,074 5,000 6,828 9,103 10,000 100% 21-00-0-258 CONTRIBUTIONS 5,000 0 5,000 0 0 5,000 0% 21-00-0-264 FIELD OUTSIDE RENTAL 60,691 50,774 55,000 47,500 63,333 60,000 9% 21-00-0-266 FITNESS MEMBERSHIPS 193,792 152,453 150,000 55,753 74,338 135,000 (10%) 21-00-0-268 GYM 13,992 14,426 14,000 4,028 5,370 14,000 0% 21-00-0-272 LOCKERS 600 300 0 0 0 0 0% 21-00-0-274 MARTIAL ART FEES 170 10 0 0 0 0 0% 21-00-0-278 MISCELLANEOUS 2,466 2,972 1,000 2,050 2,734 3,000 200% 21-00-0-279 BABYSITTING 144 18 0 0 0 0 0% 21-00-0-281 THERAPY RENTAL 40,266 37,621 44,000 24,226 32,301 43,000 (2%) 21-00-0-282 ADVERTISING INCOME 17,275 11,331 10,000 2,300 3,066 12,500 25% 21-00-0-283 HEALTHCARE DEMENSIONS 27,994 27,575 25,000 5,925 7,901 25,000 0% 21-00-0-284 REIMBURSEMENTS 9,140 21,125 12,000 8,075 10,766 12,000 0% 21-00-0-285 HOUSE OF SPEED/SPORT TRNG RNTL 240 0 0 0 0 0 0% 21-00-0-286 SPECIAL EVENTS-INSIDE RENT 21,040 28,230 20,000 39,940 53,253 60,000 200% 21-00-0-288 VENDING MACHINES 11,028 6,450 5,000 365 487 5,000 0% 21-00-0-292 CONCESSIONS 191,725 174,913 150,000 96,218 128,291 175,000 16% 21-00-0-295 COMMUNICATION LEASE 24,547 16,287 32,000 16,349 21,799 33,000 3% 21-00-0-296 SALES TAX INCOME 15,470 13,635 9,000 7,773 10,364 14,000 55% 21-00-0-351 INTEREST INCOME 5,132 4,597 7,000 34 45 4,500 (35%) ------TOTAL 652,302 575,791 544,000 317,364 423,151 611,000 12% TOTAL REVENUES: 652,302 575,791 544,000 317,364 423,151 611,000 12%
REC BUILDING EXPENSES EASTSIDE CENTRE 21-01-0-001 SALARIES AND WAGES 50,875 51,765 51,700 38,824 51,765 53,500 3% 21-01-0-002 PART-TIME WAGES CONCESSION 35,015 30,252 25,000 15,746 20,995 32,000 28% 21-01-0-003 PART-TIME WAGES 47,665 43,930 38,000 19,644 26,192 40,000 5% 21-01-0-020 CONTRACTS 24,261 21,471 22,000 21,891 29,188 25,000 13% 21-01-0-021 PRINTING 558 380 500 329 439 500 0% 21-01-0-022 ADVERTISING/MARKETING 1,315 568 0 0 0 0 0% 21-01-0-023 POSTAGE 482 12 0 0 0 500 0% 21-01-0-025 TRAVEL, TRAINING, MEETING EXP 1,064 333 500 175 233 500 0% 21-01-0-033 POWER/CILCO - REC BUILDING 22,722DRAFT 21,022 19,000 10,007 13,342 19,500 2% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 26 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: EASTSIDE CENTRE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------REC BUILDING EXPENSES EASTSIDE CENTRE 21-01-0-036 POWER/CILCO - SIGN 489 481 500 283 377 500 0% 21-01-0-040 INSURANCE - COMPREHENSIVE 32,000 0 32,000 0 0 32,000 0% 21-01-0-050 BUILDING MAINTENANCE SUPPLIES 4,715 5,288 4,000 4,736 6,315 5,000 25% 21-01-0-051 MAINTENANCE - EQUIPMENT 2,367 3,479 500 191 255 2,000 300% 21-01-0-052 MAINTENANCE - VEHICLE 54 0 0 0 0 0 0% 21-01-0-069 SALES TAX EXPENSE 10,059 14,092 9,000 6,372 8,497 12,000 33% 21-01-0-070 MISC. GENERAL 3,117 13,111 1,500 1,478 1,971 3,000 100% 21-01-0-100 OFFICE SUPPLIES 402 470 500 232 310 500 0% 21-01-0-110 UNIFORMS & SAFETY SUPPLIES 672 490 500 359 479 500 0% 21-01-0-118 CONCESSION FOOD/BEVERAGE 96,928 79,394 50,000 46,065 61,421 80,000 60% 21-01-0-121 CLEANING SUPPLIES 490 698 500 515 687 1,000 100% 21-01-0-151 FACILITY IMPROVEMENTS/PTS PROJ 0 424 0 0 0 0 0% ------TOTAL EASTSIDE CENTRE 335,250 287,660 255,700 166,847 222,466 308,000 20% TOTAL REC BUILDING 335,250 287,660 255,700 166,847 222,466 308,000 20%
FITNESS CENTER EXPENSES EASTSIDE CENTRE 21-02-0-001 SALARIES AND WAGES 67,958 69,265 68,000 50,969 67,958 70,000 2% 21-02-0-003 PART-TIME WAGES 88,113 77,017 50,000 37,325 49,766 60,000 20% 21-02-0-005 COMMISSIONS 1,377 2,989 0 4,025 5,366 5,000 0% 21-02-0-020 CONTRACTS 19,665 19,675 18,000 15,920 21,226 20,000 11% 21-02-0-021 PRINTING 58 115 0 0 0 500 0% 21-02-0-022 ADVERTISING/MARKETING 5,247 1,967 2,000 218 291 1,500 (25%) 21-02-0-025 TRAVEL, TRAINING, MEETING EXP 1,077 0 500 0 0 0 (100%) 21-02-0-033 POWER - REC BUILDING 21,658 19,886 19,000 8,823 11,765 19,500 2% 21-02-0-036 POWER - SIGN 489 481 500 252 337 500 0% 21-02-0-050 BUILDING MAINTENANCE SUPPLIES 12,305 4,576 4,000 3,434 4,579 5,000 25% 21-02-0-051 MAINTENANCE - EQUIPMENT 16,913 8,085 6,000 1,045 1,394 5,000 (16%) 21-02-0-054 MAINTENANCE - FITNESS 289 1,352 0 96 129 0 0% 21-02-0-069 SALES TAX EXPENSE 5,524 1 0 0 0 0 0% 21-02-0-070 MISC. GENERAL 8,208 6,742 4,000 3,804 5,072 7,000 75% 21-02-0-071 FITNESS PROGRAMMING 5,095 4,714 1,500 841 1,122 2,000 33% 21-02-0-100 OFFICE SUPPLIES 147 475 500 0 0 500 0% 21-02-0-110 UNIFORMS & SAFETY SUPPLIES 363 248 500 449 599 500 0% 21-02-0-121 CLEANING SUPPLIES 1,762DRAFT 642 500 413 551 2,000 300% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 27 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: EASTSIDE CENTRE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------FITNESS CENTER EXPENSES EASTSIDE CENTRE 21-02-0-151 FACILITY IMPROVEMENTS 221 0 0 0 0 0 0% ------TOTAL EASTSIDE CENTRE 256,469 218,230 175,000 127,614 170,155 199,000 13% TOTAL FITNESS CENTER 256,469 218,230 175,000 127,614 170,155 199,000 13%
OUTSIDE OPERATIONS EXPENSES EASTSIDE CENTRE 21-03-0-001 SALARIES AND WAGES 25,882 26,335 26,400 19,751 26,335 27,000 2% 21-03-0-003 PART-TIME WAGES 32,280 28,570 20,000 14,045 18,727 25,000 25% 21-03-0-025 TRAVEL, TRAINING, MEETING EXP 474 (100) 250 0 0 0 (100%) 21-03-0-030 POWER/CILCO - BASEBALL 16,372 17,301 10,000 11,583 15,445 17,000 70% 21-03-0-032 POWER/CILCO - PUMP HOUSE 3,620 2,137 2,000 5,038 6,717 2,000 0% 21-03-0-034 POWER/CILCO - SOCCER 4,878 10,334 4,000 7,900 10,533 10,000 150% 21-03-0-035 POWER/CILCO - SOFTBALL 10,213 10,189 9,000 9,917 13,222 10,000 11% 21-03-0-036 POWER/CILCO - SIGN 489 540 500 601 801 500 0% 21-03-0-050 MAINT & REPAIR BUILDINGS 11,045 2,641 4,000 7,677 10,237 4,000 0% 21-03-0-051 MAINTENANCE - EQUIPMENT 4,382 7,690 4,000 713 951 4,000 0% 21-03-0-052 MAINTENANCE - VEHICLE 3,483 1,417 500 575 767 0 (100%) 21-03-0-060 RENTAL 5,576 4,582 3,000 780 1,039 2,500 (16%) 21-03-0-070 MISC. GENERAL 1,988 171 0 0 0 0 0% 21-03-0-110 UNIFORMS & SAFETY SUPPLIES 603 1,072 500 0 0 500 0% 21-03-0-152 GROUNDS MAINTENANCE 26,715 25,100 17,000 18,736 24,982 20,000 17% 21-03-0-201 ESC Backhoe Interest 1,412 914 456 449 599 100 (78%) 21-03-0-231 ESC Backhoe Loan 17,492 17,990 18,450 13,728 18,304 12,500 (32%) ------TOTAL EASTSIDE CENTRE 166,904 156,883 120,056 111,493 148,659 135,100 12% TOTAL OUTSIDE OPERATIONS 166,904 156,883 120,056 111,493 148,659 135,100 12%
TOTAL FUND REVENUES & BEG. BALANCE 652,302 575,791 544,000 317,364 423,151 611,000 12% TOTAL FUND EXPENSES 758,623 662,773 550,756 405,954 541,280 642,100 16% FUND SURPLUS (DEFICIT) (106,321)DRAFT (86,982) (6,756) (88,590) (118,129) (31,100) 360% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 28 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: MARINA DEBT SERVICE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
22-00-0-300 INCREMENTAL PROP TAX 772,213 783,499 802,715 703,616 938,154 800,000 0% 22-00-0-351 INTEREST EARNED 0 1,126 1,000 0 0 250 (75%) 22-00-0-398 INTERFUND TRANSFER 0 (640,000) (648,400) 0 0 (650,000) 0% ------TOTAL 772,213 144,625 155,315 703,616 938,154 150,250 (3%) TOTAL REVENUES: 772,213 144,625 155,315 703,616 938,154 150,250 (3%) EXPENSES
22-00-0-239 DIST TO OTHER TAX DIST 133,816 136,024 140,000 0 0 140,000 0% ------TOTAL 133,816 136,024 140,000 0 0 140,000 0% TOTAL 133,816 136,024 140,000 0 0 140,000 0%
TOTAL FUND REVENUES & BEG. BALANCE 772,213 144,625 155,315 703,616 938,154 150,250 (3%) TOTAL FUND EXPENSES 133,816 136,024 140,000 0 0 140,000 0% FUND SURPLUS (DEFICIT) 638,397 8,601 15,315 703,616 938,154 10,250 (33%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 29 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: HOTEL-MOTEL TAX
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
23-00-0-315 HOTEL MOTEL TAXES 829,571 804,534 589,000 331,997 442,663 600,000 1% 23-00-0-350 RENTAL-BUILDING 3,240 3,405 4,000 1,290 1,719 4,000 0% 23-00-0-352 F.O.L. FOUNDATION RECEIPTS 250,489 231,507 300,000 (350) (466) 275,000 (8%) 23-00-0-353 FLOAT SPONSORSHIP 19,700 20,025 10,000 0 0 20,000 100% 23-00-0-355 REIMBURSEMENTS 7,232 10,984 2,000 795 1,060 2,000 0% 23-00-0-380 MISCELLANEOUS RECEIPTS 4,259 4,321 4,500 0 0 4,500 0% 23-00-0-381 FOLEPI CLASSIC RECEIPTS 9,648 13,505 12,000 0 0 12,000 0% 23-00-0-383 QUEEN CONTEST RECEIPTS 1,390 900 1,500 0 0 1,500 0% ------TOTAL 1,125,529 1,089,181 923,000 333,732 444,976 919,000 0% TOTAL REVENUES: 1,125,529 1,089,181 923,000 333,732 444,976 919,000 0% EXPENSES
23-00-0-001 WAGES & LABOR 169,135 164,208 170,000 124,993 166,658 176,000 3% 23-00-0-002 FESTIVAL LABOR 59,609 60,105 65,000 48,434 64,578 70,000 7% 23-00-0-003 PART-TIME ESC MOWING 1/2 29,447 29,452 25,000 22,400 29,867 25,000 0% 23-00-0-004 SPECIAL EVENT LABOR 20,115 16,017 20,000 0 0 20,000 0% 23-00-0-005 FESTIVAL LABOR OVERTIME 605 2,198 2,000 937 1,249 2,000 0% 23-00-0-007 PART-TIME CITY WIDE MOWING 76,228 70,081 90,000 56,981 75,975 95,000 5% 23-00-0-020 CONTRACTS 12,000 28,688 29,000 0 0 29,000 0% 23-00-0-021 PRINTING 1,611 1,805 2,000 944 1,258 3,000 50% 23-00-0-023 POSTAGE 783 79 500 4 6 500 0% 23-00-0-025 TRAVEL, TRAINING & MEETING EXP 536 378 0 650 866 500 0% 23-00-0-035 DUES, SUBSCRIPTIONS & PUBLICAT 311 674 500 127 169 500 0% 23-00-0-044 TELEPHONE EXPENSE 3,391 3,096 3,000 3,264 4,352 3,000 0% 23-00-0-070 MISCELLANEOUS OPERATING EXP 12,591 16,382 10,000 11,076 14,768 15,000 50% 23-00-0-071 BEAUTIFICATION COMMISSION 5,190 4,201 5,000 (314) (419) 5,000 0% 23-00-0-072 FOL OTHER OPERATING EXP 6,048 4,104 4,000 4,006 5,342 5,000 25% 23-00-0-073 FOL PARADE 73,091 65,668 60,000 50,230 66,973 60,000 0% 23-00-0-074 FOL CITY LIGHTING 3,797 3,450 2,000 2,434 3,245 3,000 50% 23-00-0-076 FOL ENCHANTED FOREST 1,248 1,222 1,500 1,980 2,641 2,000 33% 23-00-0-078 FOL ADVERTISING 19,818 20,928 16,000 15,006 20,008 15,000 (6%) 23-00-0-079 FOL TOURISM/PUBLIC RELATIONS 32,825 37,894 25,000 4,473 5,964 20,000 (20%) 23-00-0-081 FOL CLASSIC 8,090 10,167 8,500 642 856 9,000 5% 23-00-0-083 QUEEN CONTEST 3,287 1,921 2,000 0 0 2,500 25% 23-00-0-100 OFFICE SUPPLIES 129 318 500 358 477 1,000 100% 23-00-0-110 CLOTHING & SAFETY SUPPLIES 16 0 1,000 729 972 1,500 50% 23-00-0-150 WINTER WONDERLAND 96,544DRAFT 70,895 60,000 46,763 62,351 60,000 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 30 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: HOTEL-MOTEL TAX
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------
EXPENSES
23-00-0-151 FOL MARKETPLACE 63,377 24,618 25,000 16,062 21,416 20,000 (20%) 23-00-0-152 GROUNDS MAINT-ESC 1/2 41,916 32,874 25,000 11,910 15,880 25,000 0% 23-00-0-153 GROUNDS MAINT-CITY DOWNTOWN 51,831 49,356 40,000 26,311 35,081 40,000 0% 23-00-0-181 CHAMB OF COMMERCE & EDC PROJ 15,400 15,400 15,400 15,400 20,533 15,400 0% 23-00-0-182 CAPITOL IMPROVEMENTS 77,263 270,255 751,580 335,418 447,225 345,000 (54%) 23-00-0-183 TOURISM PROMOTION-WEB SITE 18,376 7,867 8,000 7,091 9,455 8,000 0% 23-00-0-201 TOURISM EXPENSE 53,000 50,000 50,000 37,500 49,999 50,000 0% ------TOTAL 957,608 1,064,301 1,517,480 845,809 1,127,745 1,126,900 (25%) TOTAL 957,608 1,064,301 1,517,480 845,809 1,127,745 1,126,900 (25%)
TOTAL FUND REVENUES & BEG. BALANCE 1,125,529 1,089,181 923,000 333,732 444,976 919,000 0% TOTAL FUND EXPENSES 957,608 1,064,301 1,517,480 845,809 1,127,745 1,126,900 (25%) FUND SURPLUS (DEFICIT) 167,921 24,880 (594,480) (512,077) (682,769) (207,900) (65%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 31 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: AMBULANCE FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------
EXPENSES
24-00-0-025 MEETING & TRAINING EXP 0 0 0 210 279 0 0% ------TOTAL 0 0 0 210 279 0 0% TOTAL 0 0 0 210 279 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 0 0 0 0 0 0 0% TOTAL FUND EXPENSES 0 0 0 210 279 0 0% FUND SURPLUS (DEFICIT) 0 0 0 (210) (279) 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 32 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: CAMP STREET TIF
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 CAMP STREET TIF REVENUES
25-00-0-300 INCREMENTAL PROPERTY TAX 2,035,071 2,026,619 2,105,848 1,704,198 2,272,264 2,000,000 (5%) 25-00-0-308 TIF TAXES C 737,555 658,166 523,664 97,145 129,526 400,000 (23%) 25-00-0-349 RENTAL INCOME 572,112 622,939 475,000 345,174 460,232 600,000 26% 25-00-0-350 HOTEL/CONF CENTER LEASE 1,032,120 1,055,040 1,077,960 0 0 1,100,880 2% 25-00-0-351 INTEREST EARNED 6,634 5,359 5,000 298 398 500 (90%) 25-00-0-352 PROPERTY SALES 0 0 20,000 0 0 0 (100%) 25-00-0-355 REIMBURSEMENTS 181,792 0 0 6,859 9,145 0 0% 25-00-0-397 TRANS FROM OTHER FUNDS 0 0 0 0 0 1,347,215 0% 25-00-0-398 INTERFUND LOAN-GAMING 2,500,000 2,515,289 3,238,002 0 0 1,518,085 (53%) ------TOTAL 7,065,284 6,883,412 7,445,474 2,153,674 2,871,565 6,966,680 (6%) TOTAL REVENUES: CAMP STREET TIF 7,065,284 6,883,412 7,445,474 2,153,674 2,871,565 6,966,680 (6%) EXPENSES CAMP STREET TIF 25-00-0-012 ENGINEERING FEES 32,204 190,993 120,100 32,863 43,817 100,000 (16%) 25-00-0-014 LEGAL FEES 33,048 12,657 17,500 9,757 13,010 15,000 (14%) 25-00-0-050 MAINTENANCE & REPAIR-BUILDINGS 0 1,372 10,000 10,809 14,413 10,000 0% 25-00-0-070 OTHER OPERATING EXPENSES 66,727 66,450 65,000 64,844 86,459 65,000 0% 25-00-0-073 PROPERTY TAX EXPENSE 422,553 426,503 430,000 438,477 584,636 440,000 2% 25-00-0-160 CONSTRUCTION 0 0 504,735 104,158 138,877 88,000 (82%) 25-00-0-201 CAMP STREET DEBT SERVICE INT 8,205 6,741 5,016 2,804 3,739 3,501 (30%) 25-00-0-202 2012-F BONDS INTEREST(REF02-C) 45,400 34,600 23,400 11,700 15,600 11,800 (49%) 25-00-0-203 2007 BOND INTEREST 848,800 779,900 779,900 389,950 519,933 779,900 0% 25-00-0-205 2016 - C BOND INTEREST 68,957 67,385 36,225 18,112 24,150 0 (100%) 25-00-0-231 CAMP STREET DEBT SERVICE PRINC 55,579 57,043 58,770 29,088 38,784 60,284 2% 25-00-0-232 2012-F BONDS PRINCIPAL(REF02C) 270,000 280,000 290,000 0 0 295,000 1% 25-00-0-233 2007 BONDS PRINCIPAL 1,300,000 0 0 0 0 1,710,000 0% 25-00-0-244 ENGINEER FEES 3,160 0 0 0 0 0 0% 25-00-0-245 2010-A BOND INTEREST 821,323 471,229 556,965 278,482 371,310 511,740 (8%) 25-00-0-246 2010-B BOND INTEREST 738,897 714,915 687,015 343,507 458,010 656,455 (4%) 25-00-0-247 2010-A BOND PRINCIPAL 995,000 1,275,000 1,190,000 0 0 1,235,000 3% 25-00-0-248 2010-B BOND PRINCIPAL 905,000 930,000 955,000 0 0 985,000 3% 25-00-0-249 2016 - C BOND PRINCIPAL 85,000 1,520,000 1,610,000 0 0 0 (100%) 25-00-0-260 BASS PRO BUILDING 0 155 0 0 0 0 0% ------TOTAL CAMP STREET TIF 6,699,853 6,834,943 7,339,626 1,734,551 2,312,738 6,966,680 (5%) TOTAL CAMP STREET TIF 6,699,853DRAFT 6,834,943 7,339,626 1,734,551 2,312,738 6,966,680 (5%) TOTAL FUND REVENUES & BEG. BALANCE 7,065,284 6,883,412 7,445,474 2,153,674 2,871,565 6,966,680 (6%) TOTAL FUND EXPENSES 6,699,853 6,834,943 7,339,626 1,734,551 2,312,738 6,966,680 (5%) FUND SURPLUS (DEFICIT) 365,431 48,469 105,848 419,123 558,827 0 (100%) DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 33 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: W. WASHINGTON ST TIF
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 W WASHINGTON ST TIF REVENUES
26-00-0-300 INCREMENTAL PROPERTY TAX 2,662,065 2,561,616 2,794,263 2,479,068 3,305,424 2,700,000 (3%) 26-00-0-304 TIF D TAXES 1,150,189 1,138,371 930,000 448,538 598,051 1,000,000 7% 26-00-0-351 INTEREST EARNED 10,541 13,569 7,000 783 1,044 1,000 (85%) 26-00-0-352 PROPERTY SALES 218,434 69,696 0 0 0 0 0% 26-00-0-355 REIMBURSEMENTS 0 0 0 475 633 0 0% 26-00-0-397 INTERFUND TRANSFER 0 (686,455) 0 0 0 941,216 0% 26-00-0-398 INTERFUND LOAN-GAMING 0 200,711 1,042,400 0 0 0 (100%) ------TOTAL 4,041,229 3,297,508 4,773,663 2,928,864 3,905,152 4,642,216 (2%) TOTAL REVENUES: W WASHINGTON ST TIF 4,041,229 3,297,508 4,773,663 2,928,864 3,905,152 4,642,216 (2%) EXPENSES
26-00-0-012 ENGINEERING FEES 1,766 3,123 8,500 0 0 100,000 76% 26-00-0-014 LEGAL FEES 9,204 2,562 8,500 1,162 1,549 8,500 0% 26-00-0-025 TRAVEL, TRAINING & MEETING EXP 1,482 10,459 0 2,353 3,137 0 0% 26-00-0-070 OTHER OPERATING EXPENSES 6,788 26,920 15,000 3,675 4,899 15,000 0% 26-00-0-199 SALES TAX REBATE 1,537,135 1,592,480 1,400,000 1,440,649 1,920,865 1,500,000 7% 26-00-0-201 2012 ABCD BOND INTEREST 303,219 274,671 245,056 122,527 163,370 212,091 (13%) 26-00-0-202 TARGET EXPENSE INTEREST 338,250 338,250 338,250 72,972 97,297 289,731 (14%) 26-00-0-205 2013-B INTEREST (REF 2008) 187,950 167,150 147,000 73,500 97,999 124,800 (15%) 26-00-0-230 MCB LOAN - CAMP ST 572,093 572,093 572,094 572,093 762,791 572,094 0% 26-00-0-231 2012 ABCD BOND PRINCIPAL 1,145,000 1,160,000 1,190,000 0 0 1,225,000 2% 26-00-0-232 2013-B BOND PRINCIPAL 520,000 535,000 555,000 0 0 575,000 3% 26-00-0-233 TARGET PRINCIPAL 0 0 0 0 0 20,000 0% ------TOTAL 4,622,887 4,682,708 4,479,400 2,288,931 3,051,907 4,642,216 3% TOTAL W WASHINGTON ST TIF 4,622,887 4,682,708 4,479,400 2,288,931 3,051,907 4,642,216 3%
TOTAL FUND REVENUES & BEG. BALANCE 4,041,229 3,297,508 4,773,663 2,928,864 3,905,152 4,642,216 (2%) TOTAL FUND EXPENSES 4,622,887 4,682,708 4,479,400 2,288,931 3,051,907 4,642,216 3% FUND SURPLUS (DEFICIT) (581,658)DRAFT (1,385,200) 294,263 639,933 853,245 0 (100%) DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 34 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WATER & SEWER
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
50-00-0-351 INTEREST EARNED 45,091 67,327 25,000 5,114 6,819 10,000 (60%) 50-00-0-355 REIMBURSEMENTS 38,222 71,952 15,000 23,526 31,369 25,000 66% 50-00-0-360 WATER SALES BILLED 3,504,052 3,476,601 3,650,000 2,170,871 2,894,495 3,650,000 0% 50-00-0-361 WATER TAP-IN CHARGES 36,389 16,474 30,000 18,522 24,696 30,000 0% 50-00-0-365 WATER ASSESSMENTS 12,440 3,600 10,000 2,400 3,199 10,000 0% 50-00-0-370 SEWER SERVICE BILLED 3,782,075 3,557,895 3,750,000 2,148,511 2,864,682 3,750,000 0% 50-00-0-371 SEWER PERMITS 765 770 1,000 480 639 1,000 0% 50-00-0-372 SEWER CONTRACTOR'S LICENSE 665 1,120 1,000 420 559 1,000 0% 50-00-0-373 SEWER INSPECTION FEES 795 740 1,000 480 639 1,000 0% 50-00-0-374 SEWER ASSESSMENTS 12,030 4,400 12,500 4,400 5,866 12,500 0% 50-00-0-376 SEWER CONNECTION FEE 11,550 5,775 12,500 4,320 5,760 12,500 0% 50-00-0-379 Sewer Capital Fee 1,262,945 1,644,089 2,000,000 1,336,558 1,782,078 2,000,000 0% 50-00-0-380 MISCELLANEOUS RECEIPTS 48,496 28,729 15,000 17,006 22,675 15,000 0% 50-00-0-394 CUSTOMER DEPOSITS 20,400 20,046 15,000 15,700 20,933 15,000 0% 50-00-0-399 PENALTIES BILLED 195,099 191,182 200,000 165,255 220,340 200,000 0% ------TOTAL 8,971,014 9,090,700 9,738,000 5,913,563 7,884,749 9,733,000 0% TOTAL REVENUES: 8,971,014 9,090,700 9,738,000 5,913,563 7,884,749 9,733,000 0% EXPENSES
50-00-0-198 WATER & SEWER ADJUSTMENTS 202,079 116,007 100,000 163,745 218,327 100,000 0% ------TOTAL 202,079 116,007 100,000 163,745 218,327 100,000 0% TOTAL 202,079 116,007 100,000 163,745 218,327 100,000 0%
WATER DEPARTMENT EXPENSES WATER DEPARTMENT 50-50-0-001 SALARIES & WAGES 884,308 836,017 830,970 553,356 737,809 937,970 12% 50-50-0-003 CLERICAL SALARIES 72,446 87,602 73,692 81,391 108,522 75,555 2% 50-50-0-006 OVERTIME 105,429 82,439 102,000 45,837 61,116 102,000 0% 50-50-0-007 IMRF 206,748 192,020 225,000 142,549 190,065 225,000 0% 50-50-0-008 ADMIN FEE / ERI 150,000 0 282,000 0 0 282,987 0% 50-50-0-012 ENGINEERING FEES 16,636 18,462 12,750 10,412 13,883 60,000 370% 50-50-0-013 AUDIT FEES 24,000 24,000 24,000 24,000 31,999 24,000 0% 50-50-0-014 ATTORNEY'S FEES 124,451DRAFT 130,000 130,000 0 0 130,000 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 35 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WATER & SEWER
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------WATER DEPARTMENT EXPENSES WATER DEPARTMENT 50-50-0-017 SOCIAL SECURITY 74,500 0 76,000 0 0 76,000 0% 50-50-0-020 CONTRACTUAL SERVICES 72,916 56,993 68,425 28,266 37,688 68,475 0% 50-50-0-021 PRINTING 10,735 12,918 12,325 8,069 10,759 12,000 (2%) 50-50-0-023 POSTAGE 31,624 31,740 27,199 29,094 38,792 40,000 47% 50-50-0-025 TRAVEL,TRAINING & MEETING EXP 5,193 8,529 4,038 493 657 8,000 98% 50-50-0-030 CLOTHING ALLOWANCE 5,000 10,333 10,000 10,110 13,480 10,000 0% 50-50-0-040 INSURANCE 386,840 367,080 320,000 235,980 314,640 350,000 9% 50-50-0-045 UTILITIES-BUILDING & OFFICES 20,325 29,109 17,850 9,074 12,099 20,000 12% 50-50-0-047 UTILITIES-PUMPING 255,697 219,485 229,500 129,735 172,980 229,500 0% 50-50-0-049 INFORMATION TECHNOLOGY 21,538 60,434 42,500 10,060 13,414 42,500 0% 50-50-0-050 MAINTENANCE & REPAIR-BUILDINGS 47,573 53,069 25,500 25,123 33,497 40,000 56% 50-50-0-051 MAINTENANCE & REPAIR-EQUIPMENT 105,545 20,776 65,960 47,808 63,744 70,000 6% 50-50-0-052 MAINTENANCE & REPAIR-VEHICLES 22,765 15,771 21,250 7,708 10,277 15,000 (29%) 50-50-0-061 EQUIPMENT RENTAL 60 717 3,400 61,064 81,418 3,400 0% 50-50-0-070 OTHER OPERATING EXPENSES 16,773 27,158 7,820 3,537 4,716 10,000 27% 50-50-0-071 CREDIT CARD FEES 21,688 22,841 20,000 19,391 25,855 20,000 0% 50-50-0-100 OFFICE SUPPLIES 6,844 4,042 5,100 691 921 2,000 (60%) 50-50-0-110 CLOTHING & SAFETY SUPPLIES 5,321 3,748 4,675 780 1,040 5,000 6% 50-50-0-112 METER PARTS & REPAIRS 350 1,610 1,275 0 0 1,500 17% 50-50-0-115 MOTOR FUEL & LUBRICANTS 55,282 44,144 48,705 26,460 35,280 40,000 (17%) 50-50-0-120 VEHICLE SUPPLIES & ACCESSORIES 220 0 0 0 0 0 0% 50-50-0-121 BUILDING MAINTENANCE SUPPLIES 714 119 1,020 270 360 1,500 47% 50-50-0-123 WATER MAIN REPAIR SUPPLIES 101,365 60,910 80,750 52,125 69,500 75,000 (7%) 50-50-0-124 WATER TREATMENT SUPPLIES 95,903 101,200 59,925 47,936 63,915 75,000 25% 50-50-0-125 METERS 10,540 1,910 10,200 2,524 3,366 10,000 (1%) 50-50-0-126 PIPE & FITTINGS 33,120 43,990 42,500 6,205 8,273 50,000 17% 50-50-0-127 OPERATING SUPPLIES 27,515 3,598 6,375 31,661 42,215 45,000 605% 50-50-0-130 FIRE HYDRANT SUPPLIES 7,364 6,920 17,000 279 372 10,000 (41%) 50-50-0-155 OFFICE EQUIPMENT PURCHASES 2,735 0 5,100 0 0 1,200 (76%) 50-50-0-160 OPERATING EQUIPMENT PURCHASES 10,678 88,100 0 7,347 9,796 10,000 0% 50-50-0-161 AUTOMOTIVE EQUIPMENT PURCHASES 32,102 0 0 6,095 8,127 45,000 0% 50-50-0-170 WATER MAIN CONSTRUCTION 0 17,993 0 8,236 10,981 10,000 0% 50-50-0-180 CLAIMS & JUDGEMENTS 14,222 12,377 10,000 32,874 43,832 10,000 0% ------TOTAL WATER DEPARTMENT 3,087,065 2,698,154 2,924,804 1,706,540 2,275,388 3,243,587 10% TOTAL WATER DEPARTMENT 3,087,065 2,698,154 2,924,804 1,706,540 2,275,388 3,243,587 10%
SEWER DEPARTMENT EXPENSES DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 36 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WATER & SEWER
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------SEWER DEPARTMENT
50-51-0-001 SALARIES & WAGES 712,873 463,180 478,301 287,043 382,725 500,000 4% 50-51-0-003 CLERICAL SALARIES 75,930 56,062 78,588 25,863 34,484 76,590 (2%) 50-51-0-006 OVERTIME 63,165 42,496 48,025 43,043 57,391 65,000 35% 50-51-0-008 ADMIN FEE / ERI 150,000 0 280,000 0 0 280,000 0% 50-51-0-012 ENGINEERING FEES-OPERATIONS 41,400 24,001 38,250 38,750 51,666 38,250 0% 50-51-0-017 SOCIAL SECURITY 55,000 0 55,000 0 0 55,000 0% 50-51-0-025 TRAVEL,TRAINING & MEETING EXP 997 4,819 723 0 0 2,000 176% 50-51-0-035 DUES,SUBSCRIPTIONS&PUBLICATION 8,690 15,566 12,589 23,391 31,188 40,000 217% 50-51-0-040 INSURANCE 248,525 260,050 242,958 167,175 222,900 240,000 (1%) 50-51-0-045 UTILITIES-BUILDING & OFFICES 5,306 4,515 5,432 2,743 3,657 5,000 (7%) 50-51-0-047 UTILITIES-PUMPING 346,665 320,367 313,234 154,505 206,007 300,000 (4%) 50-51-0-050 MAINTENANCE & REPAIR-BUILDINGS 6,869 5,368 5,916 733 977 1,000 (83%) 50-51-0-052 MAINTENANCE & REPAIR-VEHICLES 25,184 11,304 13,787 11,765 15,687 18,000 30% 50-51-0-055 MAINTENANCE & REPAIR-SEWER 269,976 (2) 17,510 1,709 2,279 10,000 (42%) 50-51-0-070 OTHER OPERATING EXPENSES 2,083 4,051 17,000 11,019 14,692 20,000 17% 50-51-0-080 MAINTENANCE & REPAIR-PLANT 1 66,894 57,609 41,820 23,485 31,313 30,000 (28%) 50-51-0-085 MAINTENANCE & REPAIR-PLANT 2 210 0 1 0 0 0 (100%) 50-51-0-086 MAINTENANCE & REPAIR-PLANT 3 18,384 8,294 15,300 1,787 2,383 2,500 (83%) 50-51-0-087 SLUDGE PROCESSING & HANDLING 56,329 84,241 48,280 18,847 25,129 75,000 55% 50-51-0-092 MAINTENANCE & REPAIR-LIFT STAT 84,148 0 40,800 (1,263) (1,684) 0 (100%) 50-51-0-102 LABORATORY SUPPLIES & EXPENSES 9,322 8,147 8,500 31,903 42,538 40,000 370% 50-51-0-110 CLOTHING & SAFETY EQUIPMENT 8,629 1,603 4,675 282 376 2,500 (46%) 50-51-0-115 MOTOR FUEL & LUBRICANTS 15,785 15,639 13,855 8,067 10,757 12,000 (13%) 50-51-0-127 OTHER OPERATING SUPPLIES 21,436 8,446 12,623 64,720 86,293 80,000 533% 50-51-0-160 OPERATING EQUIPMENT PURCHASES 2,348 843 0 1,228 1,638 50,000 0% 50-51-0-161 AUTOMOTIVE EQUIPMENT PURCHASES 0 105,145 0 0 0 180,000 0% 50-51-0-162 RADIO EQUIPMENT PURCHASES 0 165 0 0 0 0 0% ------TOTAL 2,296,148 1,501,909 1,793,167 916,795 1,222,396 2,122,840 18% TOTAL SEWER DEPARTMENT 2,296,148 1,501,909 1,793,167 916,795 1,222,396 2,122,840 18%
SEWER MAINTENANCE EXPENSES
50-53-0-001 SALARIES & WAGES 120,436 276,064 305,250 161,317 215,089 220,000 (27%) 50-53-0-006 OVERTIME 17,406 29,201 16,320 14,455 19,273 20,000 22% 50-53-0-017 SOCIAL SECURITY 24,500 0 25,000 0 0 25,000 0% 50-53-0-030 CLOTHING ALLOWANCE 1,000DRAFT 0 4,500 87 117 1,000 (77%) DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 37 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WATER & SEWER
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------SEWER MAINTENANCE EXPENSES
50-53-0-040 INSURANCE 45,525 23,450 46,200 15,075 20,100 22,000 (52%) 50-53-0-052 MAINT & REPAIR VEHICLES 10,741 12,162 14,110 3,442 4,590 8,000 (43%) 50-53-0-070 OTHER OPERATING EXP 2,993 4,378 2,550 0 0 0 (100%) 50-53-0-092 MAINT & REPAIR LIFT STATIONS 0 57,966 42,500 12,765 17,020 10,000 (76%) 50-53-0-110 CLOTHING & SAFETY EQUIPMENT 566 673 850 76 102 600 (29%) 50-53-0-115 MOTOR FUEL & LUBRICANTS 14,298 13,214 12,750 3,073 4,097 6,000 (52%) 50-53-0-127 OPERATING SUPPLIES 8,339 8,306 6,800 6,381 8,508 8,000 17% 50-53-0-161 OPERATING EQUIPMNT PURCHASE 39,435 26,133 0 0 0 0 0% 50-53-0-162 RADIO EQUIPMNT PURCHASES 0 204 0 0 0 0 0% 50-53-0-201 VACTOR TRUCK LOAN INT 3,942 2,526 1,178 864 1,152 62 (94%) 50-53-0-240 VACTOR TRUCK LOAN PRINC. 76,816 78,231 79,582 52,974 70,633 20,127 (74%) ------TOTAL 365,997 532,508 557,590 270,509 360,681 340,789 (38%) TOTAL SEWER MAINTENANCE 365,997 532,508 557,590 270,509 360,681 340,789 (38%)
RECURRING CAPITAL IMPMNT WATER EXPENSES
50-55-0-053 MAINT & REPAIR RESERVOIR/TANKS 0 517 0 0 0 0 0% 50-55-0-160 WELL PUMPS,EQUPMNT,& INSTRUMNT 0 59,541 0 135 181 405,000 0% 50-55-0-170 WATERMAIN CONSTRUCTION 778 118,830 0 2,722 3,629 405,000 0% ------TOTAL 778 178,888 0 2,857 3,810 810,000 0% TOTAL RECURRING CAPITAL IMPMNT WATER 778 178,888 0 2,857 3,810 810,000 0%
IMPRVMNT & REPLCMNT SEWER EXPENSES
50-56-0-053 MAINT & REPAIR STRUCTURES 14,597 88,655 10,000 66,255 88,340 250,000 400% 50-56-0-160 SEWER PUMPS,EQPMNT & INSTRUMNT 0 1,781 0 25,952 34,603 530,000 0% 50-56-0-170 SEWER CONSTRUCTION 1,206,952 13,890,859 30,000,000 18,126,320 24,168,427 30,000,000 0% ------TOTAL 1,221,549 13,981,295 30,010,000 18,218,527 24,291,370 30,780,000 2% TOTAL IMPRVMNT & REPLCMNT SEWER 1,221,549DRAFT 13,981,295 30,010,000 18,218,527 24,291,370 30,780,000 2% BOND & INTEREST ACCT EXPENSES DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 38 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: WATER & SEWER
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BOND & INTEREST ACCT
50-57-0-070 BANK COLL FEES 475 475 500 475 633 475 (5%) 50-57-0-205 2012-E BOND INT (REF 2002A&B) 24,800 19,000 13,000 0 0 6,600 (49%) 50-57-0-235 2012-E BOND PRINC(REF 02 A&B) 145,000 150,000 160,000 0 0 165,000 3% 50-57-0-250 1998 WASTEWATER IMPV PAYMENT 146,754 0 0 0 0 0 0% 50-57-0-251 2000 MEADOW AVE PLANT PROJ 63,105 63,105 0 0 0 0 0% 50-57-0-253 CILCO LANE/KEAYES AV WATERMAIN 66,112 66,112 66,113 66,112 88,150 66,113 0% 50-57-0-254 WWTP#1RAS STATION 65,107 65,107 65,107 32,553 43,404 65,107 0% 50-57-0-255 CENTENNIAL WTP 245,602 245,602 245,603 122,801 163,734 245,603 0% 50-57-0-256 AUTO METER READ LOAN 187,115 187,115 187,116 124,743 166,325 187,116 0% ------TOTAL 944,070 796,516 737,439 346,684 462,246 736,014 0% TOTAL BOND & INTEREST ACCT 944,070 796,516 737,439 346,684 462,246 736,014 0%
TOTAL FUND REVENUES & BEG. BALANCE 8,971,014 9,090,700 9,738,000 5,913,563 7,884,749 9,733,000 0% TOTAL FUND EXPENSES 8,117,686 19,805,277 36,123,000 21,625,657 28,834,218 38,133,230 5% FUND SURPLUS (DEFICIT) 853,328 (10,714,577) (26,385,000) (15,712,094) (20,949,469) (28,400,230) 7%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 39 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: SPECIAL ASSESSMENTS FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
70-00-0-351 INTEREST 3,626 2,828 1,250 144 192 500 (60%) 70-00-0-354 INTEREST ON SPECIAL ASSESSMENT 1,823 0 0 629 839 0 0% ------TOTAL 5,449 2,828 1,250 773 1,031 500 (60%) TOTAL REVENUES: 5,449 2,828 1,250 773 1,031 500 (60%)
TOTAL FUND REVENUES & BEG. BALANCE 5,449 2,828 1,250 773 1,031 500 (60%) TOTAL FUND EXPENSES 0 0 0 0 0 0 0% FUND SURPLUS (DEFICIT) 5,449 2,828 1,250 773 1,031 500 (60%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 40 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: MOTOR FUEL TAX
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
75-00-0-310 MOTOR FUEL TAX ALLOTMENT 595,824 897,763 772,500 405,830 541,107 875,000 13% 75-00-0-351 INTEREST INCOME 6,564 3,866 2,500 439 586 1,000 (60%) 75-00-0-380 MISCELLANEOUS INCOME 0 0 0 514,094 685,459 0 0% ------TOTAL 602,388 901,629 775,000 920,363 1,227,152 876,000 13% TOTAL REVENUES: 602,388 901,629 775,000 920,363 1,227,152 876,000 13% EXPENSES
75-00-0-012 ENGINEERING FEES 29,825 37,047 60,000 60,183 80,244 80,000 33% 75-00-0-070 MISCELLANEOUS EXPENSE 0 30 662 0 0 0 (100%) 75-00-0-163 STREET PAVING & RESURFACING 650,223 590,511 700,000 377,585 503,446 795,000 13% 75-00-0-195 INTERFUND TRANSFERS 0 (200,000) 0 0 0 0 0% ------TOTAL 680,048 427,588 760,662 437,768 583,690 875,000 15% TOTAL 680,048 427,588 760,662 437,768 583,690 875,000 15%
TOTAL FUND REVENUES & BEG. BALANCE 602,388 901,629 775,000 920,363 1,227,152 876,000 13% TOTAL FUND EXPENSES 680,048 427,588 760,662 437,768 583,690 875,000 15% FUND SURPLUS (DEFICIT) (77,660) 474,041 14,338 482,595 643,462 1,000 (93%)
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 41 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: HOUSING GRANTS
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 HOUSING GRANTS REVENUES HOUSING GRANTS REVENUE 78-00-0-351 INTEREST EARNED 127 93 25 4 6 25 0% ------TOTAL HOUSING GRANTS REVENUE 127 93 25 4 6 25 0% TOTAL REVENUES: HOUSING GRANTS 127 93 25 4 6 25 0% EXPENSES HOUSING GRANTS 78-00-0-070 MISCELLANEOUS EXPENSE 0 0 1,000 0 0 1,000 0% ------TOTAL HOUSING GRANTS 0 0 1,000 0 0 1,000 0% TOTAL HOUSING GRANTS 0 0 1,000 0 0 1,000 0%
TOTAL FUND REVENUES & BEG. BALANCE 127 93 25 4 6 25 0% TOTAL FUND EXPENSES 0 0 1,000 0 0 1,000 0% FUND SURPLUS (DEFICIT) 127 93 (975) 4 6 (975) 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 42 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: RIVERBOAT GAMING TAX FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0
REVENUES
80-00-0-318 RIVERBOAT GAMING TAXES 4,487,462 4,041,330 2,430,500 715,553 954,070 2,000,000 (17%) 80-00-0-319 VIDEO GAMING - LOCAL SHARE 199,647 223,589 133,900 109,131 145,508 200,000 49% 80-00-0-351 INTEREST INCOME 27,791 20,813 5,000 124 166 500 (90%) 80-00-0-355 REIMBURSEMENTS 4,379 398 648,400 7,186 9,581 650,000 0% 80-00-0-398 INTERFUND TRANSFERS (2,500,000) (2,076,000) (1,670,135) 0 0 (1,518,085) (9%) ------TOTAL 2,219,279 2,210,130 1,547,665 831,994 1,109,325 1,332,415 (13%) TOTAL REVENUES: 2,219,279 2,210,130 1,547,665 831,994 1,109,325 1,332,415 (13%) EXPENSES
80-00-0-070 OTHER OPERATING EXPENSE 15 15 0 0 0 0 0% 80-00-0-130 POLICE (550) 0 0 0 0 0 0% 80-00-0-162 SOLID WASTE 179,389 0 0 0 0 0 0% 80-00-0-165 CITY OF PEORIA 2,243,731 2,020,619 1,215,250 506,661 675,548 1,000,000 (17%) ------TOTAL 2,422,585 2,020,634 1,215,250 506,661 675,548 1,000,000 (17%) TOTAL 2,422,585 2,020,634 1,215,250 506,661 675,548 1,000,000 (17%)
GENERAL FUND EXPENSES
80-01-0-025 IT Hardware 53,783 42,173 55,000 29,787 39,716 55,000 0% 80-01-0-150 CITY ADMINISTRATOR'S OFFICE 29,000 0 277,415 0 0 277,415 0% ------TOTAL 82,783 42,173 332,415 29,787 39,716 332,415 0% TOTAL GENERAL FUND 82,783 42,173 332,415 29,787 39,716 332,415 0%
TOTAL FUND REVENUES & BEG. BALANCE 2,219,279 2,210,130 1,547,665 831,994 1,109,325 1,332,415 (13%) TOTAL FUND EXPENSES 2,505,368 2,062,807 1,547,665 536,448 715,264 1,332,415 (13%) FUND SURPLUS (DEFICIT) (286,089)DRAFT 147,323 0 295,546 394,061 0 0% DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 43 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: INSURANCE ESCROW RESERVE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 INSURANCE ESCROW RESERVE REVENUES REVENUE 85-00-0-309 WC/LIAB PREMIUM 300,000 900,000 0 600,000 799,999 0 0% 85-00-0-310 GROUP INSURANCE PREMIUM 3,618,927 3,435,938 0 2,025,124 2,700,166 0 0% 85-00-0-351 INTEREST EARNED 538 502 0 207 277 0 0% 85-00-0-355 REIMBURSEMENTS/MISC. 141,601 906,521 0 199,016 265,354 0 0% ------TOTAL REVENUE 4,061,066 5,242,961 0 2,824,347 3,765,796 0 0% TOTAL REVENUES: INSURANCE ESCROW RESERVE 4,061,066 5,242,961 0 2,824,347 3,765,796 0 0% EXPENSES EXPENSE 85-00-0-040 INSURANCE EXPENSE 4,081,287 4,210,685 0 2,179,957 2,906,610 0 0% 85-00-0-041 INSURANCE EXPENSE-WC 396,735 658,096 0 242,778 323,704 0 0% 85-00-0-042 INSURANCE EXPENSE-LIABILITY 122,324 287,440 0 36,629 48,839 0 0% 85-00-0-070 MISC. EXPENSE INSURANCE 527 523 0 167 223 0 0% 85-00-0-071 BANK FEES SS WC/LIAB 0 52 0 69 92 0 0% ------TOTAL EXPENSE 4,600,873 5,156,796 0 2,459,600 3,279,468 0 0% TOTAL INSURANCE ESCROW RESERVE 4,600,873 5,156,796 0 2,459,600 3,279,468 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 4,061,066 5,242,961 0 2,824,347 3,765,796 0 0% TOTAL FUND EXPENSES 4,600,873 5,156,796 0 2,459,600 3,279,468 0 0% FUND SURPLUS (DEFICIT) (539,807) 86,165 0 364,747 486,328 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 44 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: DEPENDENT CARE
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 DEPENDENT CARE REVENUES
86-00-0-310 DEPENDENT CARE CONTRIBUTION 18,041 11,666 0 1,458 1,944 0 0% ------TOTAL 18,041 11,666 0 1,458 1,944 0 0% TOTAL REVENUES: DEPENDENT CARE 18,041 11,666 0 1,458 1,944 0 0% EXPENSES
86-00-0-040 CLAIMS PAID 17,041 9,380 0 395 526 0 0% ------TOTAL 17,041 9,380 0 395 526 0 0% TOTAL DEPENDENT CARE 17,041 9,380 0 395 526 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 18,041 11,666 0 1,458 1,944 0 0% TOTAL FUND EXPENSES 17,041 9,380 0 395 526 0 0% FUND SURPLUS (DEFICIT) 1,000 2,286 0 1,063 1,418 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 45 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: UNREIMBURSED MEDICAL
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 UNREIMBURSED MEDICAL REVENUES UNREIMBURSED MEDICAL 87-00-0-310 CONTRIBUTION 67,429 68,120 0 31,275 41,700 0 0% 87-00-0-351 INTEREST INCOME 343 241 0 14 19 0 0% ------TOTAL UNREIMBURSED MEDICAL 67,772 68,361 0 31,289 41,719 0 0% TOTAL REVENUES: UNREIMBURSED MEDICAL 67,772 68,361 0 31,289 41,719 0 0% EXPENSES UNREIMBURSED MEDICAL 87-00-0-040 CLAIMS PAID 66,787 67,860 0 29,955 39,940 0 0% ------TOTAL UNREIMBURSED MEDICAL 66,787 67,860 0 29,955 39,940 0 0% TOTAL UNREIMBURSED MEDICAL 66,787 67,860 0 29,955 39,940 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 67,772 68,361 0 31,289 41,719 0 0% TOTAL FUND EXPENSES 66,787 67,860 0 29,955 39,940 0 0% FUND SURPLUS (DEFICIT) 985 501 0 1,334 1,779 0 0%
DRAFT DATE: 03/25/2021 CITY OF EAST PEORIA PAGE: 46 TIME: 14:46:35 DETAILED BUDGET REPORT ID: BP430000.WOW
FUND: REVOLVING LOAN FUND
------2021 ------2022-- ACCOUNT --2019-- --2020-- 9 MO. REQUESTED % NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET INC(DEC) ------BEGINNING BALANCE 0 REVOLVING LOAN REVENUES REVENUE 92-00-0-351 CHECKING INTEREST EARNED 10,597 9,899 0 953 1,271 0 0% 92-00-0-355 NOTE RECEIVABLE INTEREST 6,102 4,870 0 3,159 4,212 0 0% ------TOTAL REVENUE 16,699 14,769 0 4,112 5,483 0 0% TOTAL REVENUES: REVOLVING LOAN 16,699 14,769 0 4,112 5,483 0 0%
TOTAL FUND REVENUES & BEG. BALANCE 16,699 14,769 0 4,112 5,483 0 0% TOTAL FUND EXPENSES 0 0 0 0 0 0 0% FUND SURPLUS (DEFICIT) 16,699 14,769 0 4,112 5,483 0 0%
DRAFT
TO: The Honorable Mayor and the City Council
FROM: Ty Livingston, Director of Planning & Community Development
DATE: March 31, 2021
SUBJECT: Petition of Charles Wanner for a Plat of Survey to subdivide property located off of Oakwood Road, PIN’s 01-01-24-304-001, 01-01-24-304-013 and 01-01-24-305-007.
BACKGROUND:
The petitioner here is seeking to combine some existing lots and then split the property into two sizeable parcels. While proposed Tract W- 2 will have sufficient frontage, proposed Tract W - 1 will be short as 60’ is required but only 50’ is available without acquiring additional property. While the ZBA can offer a variance of up to 10%, a slightly greater deviation is needed, so therefore this case was presented to the Planning Commission for their review. Future development is unknown at this point but usually when we see property being split, other changes are forthcoming.
At their meeting, the Planning Commission recommended approval of the proposal 4-0. The petitioner was able to provide proof of water and sewer assessments as having been paid, so no new assessments are due.
RECOMMENDATION: Approval, as presented.
ORDINANCE NO. 4563
AN ORDINANCE APPROVING THE SUBDIVISION PLAT FOR PROPERTY OFF OF OAKWOOD ROAD
WHEREAS, Charles Wanner (hereinafter the “Petitioner”) owns three parcels of property located within the City’s corporate limits off of both Oakwood Road and East Oakwood Road, as shown and described at "Exhibit A" attached hereto and incorporated herein by reference (which property as so described is hereinafter referred to as the "Property"); and
WHEREAS, Petitioner has submitted a final Plat of Survey for the subdivision and re-subdivision of the Property into two parcels (hereinafter the “Subdivision”); and
WHEREAS, the Plat of Survey for the Subdivision is in substantial compliance with the provisions of the East Peoria Subdivision Code and has been approved by the Planning Commission;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The Plat of Survey for the Subdivision is hereby approved for recording purposes.
Section 2. The Mayor and City Clerk are hereby authorized, respectively, to execute and attest such certificates as are necessary to indicate approval of the Plat of Survey for the Subdivision.
Section 3. The Director of Planning and Community Development or his designee is authorized and directed to submit the signed Plat of Survey or authorize the submission of the Plat of Survey for recording purposes to the office of the Tazewell County Recorder of Deeds.
Section 4. This Ordinance is in addition to all other ordinances on the subject and shall be construed therewith excepting as to that part in direct conflict with any other ordinance, and in the event of such conflict, the provisions hereof shall govern.
Section 5. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THIS DAY OF , 2021.
APPROVED:
Mayor ATTEST:
City Clerk
EXAMINED AND APPROVED:
Corporation Counsel
2
EXHIBIT A Map of Location of Property (off Oakwood Road)
3
4
TO: The Honorable Mayor and the City Council
FROM: Ty Livingston, Director of Planning & Community Development
DATE: March 31, 2021
SUBJECT: Dedication of Right-of-Way by Charles Wanner
BACKGROUND:
In reviewing the properties for the plat of survey that was presented to the Planning Commission by Mr. Wanner, the surveyor noticed than a portion of East Oakwood Road appeared to run across a part of one of the subject parcels. In order to clean-up the lot lines here, Mr. Wanner has agreed to dedicate approximately 0.226 acres (shown in the attached dedication plat) to the City to facilitate this effort.
RECOMMENDATION: Approval, as presented.
ORDINANCE NO. 4564
AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD
WHEREAS, the owner of property off of East Oakwood Road in East Peoria has determined that some uncertainty exists as to whether a portion of this 27.76-acre parcel currently identified as PIN 01-01-24-305-007 includes right-of-way for the portion of East Oakwood Road that runs along the south side of this identified parcel, and this portion of the East Oakwood Road right-of-way is described in Exhibit A, attached hereto and incorporated herein by reference; and
WHEREAS, in order to clarify this matter, the property owner, Charles W. Wanner, has prepared a Right-of-Way Dedication Plat for dedicating this portion of East Oakwood Road to the City as set forth in Exhibit B, including the attached Owner’s Certificate (Exhibit B attached hereto and incorporated by reference), and hereinafter referred to as the “ROW Dedication”; and
WHEREAS, the City currently maintains East Oakwood Road, including the portion described in Exhibit A and depicted in Exhibit B as a public right-of-way; and
WHEREAS, the City hereby finds that it is in the best interests of the City and the public interest to accept the ROW Dedication from the owner of the property located off East Oakwood Road in order to ensure certainty as to ownership and use of this portion of East Oakwood Road as set forth herein;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. The ROW Dedication described in Exhibit A and shown in the Dedication of Right-of-Way Plat set forth in Exhibit B is here by accepted by the City of East Peoria.
Section 2. The Mayor and City Clerk of the City of East Peoria are hereby authorized and instructed to execute all documents necessary to effectuate the provisions of this Ordinance.
Section 3. This Ordinance shall be in full force and effect after its passage and approval in the manner provided by law.
Section 4. Upon the execution of the Owner’s Certificate attached to the Dedication of Right-of-Way Plat (Exhibit B), the City Clerk is hereby directed to record this Ordinance among the land records in the Office of the Tazewell County Recorder of Deeds.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS _____ DAY OF ______, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
2
EXHIBIT A
LEGAL DESCRIPTION OF RIGHT-OF-WAY DEDICATION
A part of the West Half of the Southwest Quarter of Section Twenty-four (24), Township Twenty-six (26) North, Range Four (4) West of the Third Principal Meridian, Tazewell County, Illinois, more particularly described as follows:
Commencing at the Southwest corner of the Southeast Quarter of said Section 24; thence South 89°-51’-16” East (bearings are based on the Illinois State Plane Coordinate System, West Zone 1202), along the South line of the Southwest Quarter of said Section 24, 591.89 feet to the Point of Beginning of the tract to be described: From the Point of Beginning, thence North 00°-45’-10” West, 45.01 feet to the Southeast corner of Lot 1 in Block 2 of Oakwood Park Subdivision, the plat of which is recorded in Blat Book “M”, page 18 in the Tazewell County Recorder’s Office; thence South 89°- 51’-16” East, along the North right of way line of Oakwood Road and said line extended, 217.96 feet to an extension of the East right of way line of East Oakwood Road; thence South 03°-35’-51” East, along said East right of way line and said line extended, 45.10 feet to said South line of the Southwest Quarter of Section 24; thence North 89°-51’-16” West, along said South line, 220.20 feet to the Point of Beginning, said tract containing 0.226 acre, more or less.
Part of P.I.N. 01-01-24-305-007
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EXHIBIT B
DEDICATION OF RIGHT-OF-WAY PLAT
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OWNERS’ CERTIFICATE: RIGHT-OF-WAY DEDICATION
STATE OF ILLINOIS ) ) SS COUNTY OF ______)
I, CHARLES W. WANNER, hereby certify that I am OWNER of the property located off East Oakwood Road identified as PIN 01-01-24-305-007, East Peoria, Illinois, as described in the foregoing Exhibit A and depicted in the foregoing attached RIGHT-OF- WAY DEDICATION PLAT (Exhibit B). As such OWNER, I have caused said property to be surveyed as described in Exhibit A and as shown on the RIGHT-OF-WAY DEDICATION PLAT for the use and purpose of dedicating such property as right-of-way to the City of East Peoria, and I hereby acknowledge and adopt such description and PLAT for this use and purpose in accordance with laws of the State of Illinois.
Dated this _____ day of ______, 2021.
OWNER: CHARLES W. WANNER, 11400 W. 197th Street, Mokena, Illinois
______Charles W. Wanner
STATE OF ILLINOIS ) ) SS COUNTY OF TAZEWELL )
I, the undersigned, a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that CHARLES W. WANNER, personally known to me to be the person whose name is subscribed to the foregoing instrument, appeared before me this day and acknowledged that he signed, sealed, and delivered said instrument as his free and voluntary act for the uses and purposes therein set forth.
Given under my hand and Notarial seal this ____ day of ______, 2021.
______Notary Public
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CERTIFICATE
I, Morgan Cadwalader, in and for the City of East Peoria, in the County of Tazewell and the State of Illinois and keeper of the records and files of the City of East Peoria as provided by statute do hereby certify the foregoing to be a true, perfect and complete copy of Ordinance No. 4564 passed by the City Council of the City of East Peoria at its regular meeting held on ______2021 and approved by the Mayor of the City of East Peoria on ______, 2021. I further certify that the foregoing Ordinance has never been repealed and is in full force and effect as of the date of this certification.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the City of East Peoria at my office this day of , 2021.
City Clerk
(SEAL)
6
ORDINANCE – Tazewell County
THIS DOCUMENT PREPARED BY:
Scott A. Brunton Miller, Hall & Triggs, LLC 416 Main Street, Suite 1125 Peoria, IL 61602
AFTER RECORDING MAIL TO:
Morgan Cadwalader, Clerk City of East Peoria 401 W. Washington Street East Peoria, IL 61611
ORDINANCE NO. 4564
AN ORDINANCE PROVIDING FOR ACCEPTANCE OF RIGHT-OF-WAY DEDICATION FOR PORTION OF EAST OAKWOOD ROAD
WHEREAS, the owner of property off of East Oakwood Road in East Peoria has determined that some uncertainty exists as to whether a portion of this 27.76-acre parcel currently identified as PIN 01-01-24-305-007 includes right-of-way for the portion of East Oakwood Road that runs along the south side of this identified parcel, and this portion of the East Oakwood Road right-of-way is described in Exhibit A, attached hereto and incorporated herein by reference; and
WHEREAS, in order to clarify this matter, the property owner, Charles W. Wanner, has prepared a Right-of-Way Dedication Plat for dedicating this portion of East Oakwood Road to the City as set forth in Exhibit B, including the attached Owner’s Certificate (Exhibit B attached hereto and incorporated by reference), and hereinafter referred to as the “ROW Dedication”; and
WHEREAS, the City currently maintains East Oakwood Road, including the portion described in Exhibit A and depicted in Exhibit B as a public right-of-way; and
WHEREAS, the City hereby finds that it is in the best interests of the City and the public interest to accept the ROW Dedication from the owner of the property located off East Oakwood Road in order to ensure certainty as to ownership and use of this portion of East Oakwood Road as set forth herein;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. The ROW Dedication described in Exhibit A and shown in the Dedication of Right-of-Way Plat set forth in Exhibit B is here by accepted by the City of East Peoria.
Section 2. The Mayor and City Clerk of the City of East Peoria are hereby authorized and instructed to execute all documents necessary to effectuate the provisions of this Ordinance.
Section 3. This Ordinance shall be in full force and effect after its passage and approval in the manner provided by law.
Section 4. Upon the execution of the Owner’s Certificate attached to the Dedication of Right-of-Way Plat (Exhibit B), the City Clerk is hereby directed to record this Ordinance among the land records in the Office of the Tazewell County Recorder of Deeds.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS _____ DAY OF ______, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
2
EXHIBIT A
LEGAL DESCRIPTION OF RIGHT-OF-WAY DEDICATION
A part of the West Half of the Southwest Quarter of Section Twenty-four (24), Township Twenty-six (26) North, Range Four (4) West of the Third Principal Meridian, Tazewell County, Illinois, more particularly described as follows:
Commencing at the Southwest corner of the Southeast Quarter of said Section 24; thence South 89°-51’-16” East (bearings are based on the Illinois State Plane Coordinate System, West Zone 1202), along the South line of the Southwest Quarter of said Section 24, 591.89 feet to the Point of Beginning of the tract to be described: From the Point of Beginning, thence North 00°-45’-10” West, 45.01 feet to the Southeast corner of Lot 1 in Block 2 of Oakwood Park Subdivision, the plat of which is recorded in Blat Book “M”, page 18 in the Tazewell County Recorder’s Office; thence South 89°- 51’-16” East, along the North right of way line of Oakwood Road and said line extended, 217.96 feet to an extension of the East right of way line of East Oakwood Road; thence South 03°-35’-51” East, along said East right of way line and said line extended, 45.10 feet to said South line of the Southwest Quarter of Section 24; thence North 89°-51’-16” West, along said South line, 220.20 feet to the Point of Beginning, said tract containing 0.226 acre, more or less.
Part of P.I.N. 01-01-24-305-007
3
EXHIBIT B
DEDICATION OF RIGHT-OF-WAY PLAT
4
OWNERS’ CERTIFICATE: RIGHT-OF-WAY DEDICATION
STATE OF ILLINOIS ) ) SS COUNTY OF ______)
I, CHARLES W. WANNER, hereby certify that I am OWNER of the property located off East Oakwood Road identified as PIN 01-01-24-305-007, East Peoria, Illinois, as described in the foregoing Exhibit A and depicted in the foregoing attached RIGHT-OF- WAY DEDICATION PLAT (Exhibit B). As such OWNER, I have caused said property to be surveyed as described in Exhibit A and as shown on the RIGHT-OF-WAY DEDICATION PLAT for the use and purpose of dedicating such property as right-of-way to the City of East Peoria, and I hereby acknowledge and adopt such description and PLAT for this use and purpose in accordance with laws of the State of Illinois.
Dated this _____ day of ______, 2021.
OWNER: CHARLES W. WANNER, 11400 W. 197th Street, Mokena, Illinois
______Charles W. Wanner
STATE OF ILLINOIS ) ) SS COUNTY OF TAZEWELL )
I, the undersigned, a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that CHARLES W. WANNER, personally known to me to be the person whose name is subscribed to the foregoing instrument, appeared before me this day and acknowledged that he signed, sealed, and delivered said instrument as his free and voluntary act for the uses and purposes therein set forth.
Given under my hand and Notarial seal this ____ day of ______, 2021.
______Notary Public
5
CERTIFICATE
I, Morgan Cadwalader, in and for the City of East Peoria, in the County of Tazewell and the State of Illinois and keeper of the records and files of the City of East Peoria as provided by statute do hereby certify the foregoing to be a true, perfect and complete copy of Ordinance No. 4564 passed by the City Council of the City of East Peoria at its regular meeting held on ______2021 and approved by the Mayor of the City of East Peoria on ______, 2021. I further certify that the foregoing Ordinance has never been repealed and is in full force and effect as of the date of this certification.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the City of East Peoria at my office this day of , 2021.
City Clerk
(SEAL)
6
ORDINANCE NO. 4565
AN ORDINANCE PROVIDING FOR THE SALE OF EXCESS CITY PROPERTY AT 118 LOREN STREET
WHEREAS, the City of East Peoria owns an excess parcel of property located at 118 Loren Street in East Peoria (with a Washington address) as described in Exhibit A, attached hereto and incorporated by reference, which is a lot with a residential structure and an accessory structure, and hereinafter referred to as the “Parcel”; and
WHEREAS, the City acquired the Parcel through the demolition provisions of the “Unsafe Property” Division of Article 11 of the Illinois Municipal Code (65 ILCS 5/11-31-1, et seq.); and
WHEREAS, the City seeks to sell the Parcel pursuant to Section 11-76-4.1 of the Illinois Municipal Code (65 ILCS 5/11-76-4.1), which provides for the appraisal of the property by a certified or licensed appraiser and then the sale of the property by City Officials for no less than 80% of the appraised value, and the City has previously adopted and published Resolution No. 2021-089 authorizing the sale of the Parcel under the provisions of Section 11-76-4.1 of the Illinois Municipal Code; and
WHEREAS, the City has obtained an appraisal of the Parcel from a properly certified appraiser that appraises the Parcel at $4,000.00 in value; and
WHEREAS, the City has received an offer to purchase the Parcel for $3,200.00 from Michelle Miller and Michael Libotte (the “Buyers”) pursuant to the Sales Contract as provided in Exhibit B, attached hereto and incorporated by reference (the “Contract”); and
WHEREAS, under the terms of the Contract, the Buyers will also pay $500.00 in closing costs that will assist the City with payment of legal fees related to this transaction; and
WHEREAS, the City hereby finds that it is in the best interests of the City to sell the Parcel (as excess City property) to the Buyers at the price of $3,200.00, which exceeds 80% of the appraised value of the Parcel;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. The City hereby declares that the Parcel is unnecessary for current City uses or operations and that this Parcel is hereby designated excess property of the City.
Section 2. The City hereby further declares that the public interest will be best served if the Parcel is sold to Michelle Miller and Michael Libotte pursuant to the Contract at a price of $3,200.00 plus $500.00 for associated closing costs.
Section 3. Upon receipt of the payment from the Buyers pursuant to the terms of the Contract as provided herein, the Parcel shall be transferred to the Buyers.
Section 4. The Contract for the sale of the Parcel is hereby approved, and the Mayor and City Clerk are hereby authorized and instructed to execute the Contract, together with such modifications therein as the Mayor in his discretion may approve, and all documents necessary to effectuate the provisions of this Ordinance.
Section 5. The property sale and transfer under this Ordinance shall not be effective until the aforementioned Buyers have paid to the City of East Peoria the total payment provided herein as the consideration for the acquisition and transfer of said Parcel.
Section 6. Upon receipt of consideration in the amount prescribed by Section 2 of this Ordinance, the Mayor and City Clerk are hereby authorized and directed to execute a Deed conveying the interest in the Parcel to the Buyers.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION BY A TWO-THIRDS VOTE IN COMPLIANCE WITH SECTION 11-76-4.1 OF THE MUNICIPAL CODE (65 ILCS 5/11-76-4.1) THIS DAY OF ______, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
2
EXHIBIT A
LEGAL DESCRIPTION OF PARCEL (118 Loren Street, Washington)
Lot Thirty-two (32) in SUNNYLAND, a Subdivision of part of the Southwest Quarter of Section Nineteen (19) in Township Twenty-six (26) North, Range Three (3) West of the Third Principal Meridian, Tazewell County, Illinois, as per plat thereof recorded in the Office of the Recorder of Deeds of Tazewell County, Illinois, in Plat book “A”, page 9, situated in the County of Tazewell and State of Illinois.
Tax I.D. No. 02-02-19-314-009
EXHIBIT B
RESIDENTIAL SALES CONTRACT (118 Loren Street, Washington)
MEMORANDUM
April 2, 2021
TO: Mayor John P. Kahl and Members of the City Council
FROM: Teresa Durm (Human Resources Director) and Scott A. Brunton (City Attorney’s Office)
SUBJECT: FY 2021-2022 Salary Resolution
______
DISCUSSION:
Attached is the Annual Salary Resolution providing a 3.50% general salary increase to wages for employees not covered by collective bargaining contract salary increases, and such increases may be adjusted lower on a case-by-case basis within the discretion of a Department Head in consultation with the respective Commissioner. In addition, $20,000 is being provided for merit increases and market-rate adjustments to salaries when compared to other nearby municipalities for certain employee positions as determined by a Department Head in consultation with the respective Commissioner on a case-by-case basis. It should be noted that during the 2020-2021 fiscal year, the salaries for non-union employees were frozen at the 2019-2020 levels due to financial concerns related to the COVID-19 pandemic.
Additionally, the Pay Plan schedule and FLSA exemption status exhibits to the Annual Salary Resolution have been updated for the 2021-2022 fiscal year. These exhibits cover City employees not covered by a bargaining agreement and provide clarification for these City employees regarding their FLSA exemption status.
RECOMMENDATION:
Approve FY 2021-2022 Salary Resolution. RESOLUTION NO. ______
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the salaries, wages and employee benefits for certain non-union employees of the City of East Peoria for the year beginning on May 1, 2021 and ending on April 30, 2022, shall be set as follows:
I. BE IT RESOLVED that the hourly wages of certain clerical, secretary, and general employees and the monthly salaries of certain other general, supervisory, and management employees shall be generally derived from the Pay Plan attached hereto as “Exhibit A”.
1. The Pay Plan shall be reviewed annually by the City Council. The Council retains complete discretion on any adjustments to the ranges as set forth or the addition of steps or grades.
2. During a transition period while a job is being upgraded, an employee may receive compensation which is less than the minimum level of the established grade on the schedule set forth in the Pay Plan.
3. The Pay Plan shall serve only as a framework or guide and the City Council shall determine the actual compensation of each employee. Specific positions, titles, grade levels, and general pay ranges associated with each position are listed in the Pay Plan as set forth Exhibit A, attached hereto and incorporated by reference.
4. The exemption status of each employee position as provided in compliance with the Fair Labor Standards Act (FLSA) effective May 1, 2021, is further provided in Exhibit B, attached hereto and incorporated by reference.
II. BE IT FURTHER RESOLVED that the City Council hereby approves the following funds to be used for non-union employee salary and wage increases for the year beginning on May 1, 2021, and ending on April 30, 2022:
1. Funds totaling no more than an overall total 3.50% increase for all full-time, non-union City employees, which may be adjusted to a lower level on an employee-by- employee basis within the discretion of the Department Head or the Commissioner overseeing the non-union City employee’s department, plus an additional $20,000.00 for all full-time, non-union City employees as general salary and wage increases, merit increases, and/or bonuses for full-time, non-union City employees as determined by the respective Department Head or the Commissioner overseeing the non-union City employee’s department.
2. Specified part-time employees shall receive a 3.50% increase in wages.
III. BE IT FURTHER RESOLVED that the fringe benefits for all full-time employees shall be as set forth in the City of East Peoria Personnel Policy Manual, subject to any clarification or modification set forth below. Further, “permanent part-time employees” will receive no fringe benefits, except as specifically provided herein.
GROUP HEALTH INSURANCE
The City shall offer plan options under the City’s group health care program to all full-time City employees, as such plan options are established by the City’s Insurance and Benefits Committee. Further, the City’s Insurance and Benefits Committee shall establish the City and employee monthly contribution rates for each of the plan options offered under the City’s group health care program. The City shall pay the entire cost of the City contribution rate for the plan option selected by the full-time City employee, and the employee will be responsible for paying the applicable employee contribution rate. Article III of the City of East Peoria Personnel Policy Manual shall govern the group health insurance program and retiree coverage under the group health insurance program.
SICK LEAVE
Sick leave shall be governed by Article III of the City of East Peoria Personnel Policy Manual, except as modified herein for certain management level employees.
Department Heads, Deputy Fire Chief, Deputy Police Chiefs, Police Sergeants, Public Works Superintendents, Human Resources Director, and a full-time Mayor shall be entitled to sick leave of fifteen (15) duty days per year. Unused sick leave shall accumulate from calendar year to calendar year to a maximum of one hundred twenty (120) duty days. (Sick leave is earned at the rate of 1 1/4 days per month.)
The Assistant Fire Chiefs shall be entitled to sick leave of seven (7) duty days per year. Unused sick leave shall accumulate from calendar year to calendar year to a maximum of fifty-six (56) duty days. (Sick leave is earned at the rate of 14 hours per month.)
Department Heads shall be subject to the Sick Leave policy set forth in the City Personnel Policy Manual, provided that, in addition to the maximum accumulations of sick leave specified therein, full-time permanent Department Heads may accumulate up to an additional twenty (20) days of sick leave, which may be used only for extended illness, and which shall not be compensated unless used during an extended non-occupational illness or injury absence prior to termination or retirement.
2
HOLIDAY PAY
Holiday pay shall be governed by Article III of the City of East Peoria Personnel Policy Manual, except as modified herein for the specified non-union employees.
Assistant Fire Chiefs, Deputy Police Chiefs, and Police Sergeants shall be entitled to Holiday Pay equivalent to pay at their daily rate of pay for the ten annual holidays per year. For Assistant Fire Chiefs, they shall be paid for twelve (12) hours per holiday.
Permanent part-time employees shall receive pro-rata holiday pay for Thanksgiving, Christmas, and New Year's Day. Permanent part-time employees eligible for pro-rata holiday pay are part-time employees who work an average of 20 hours per week on a year-round basis (thereby excluding seasonable employees) and who have been employed by the City on a continuous basis since June 1st of the same calendar year.
CLOTHING ALLOWANCE
The Fire Chief, Deputy Fire Chiefs, and Assistant Fire Chiefs shall receive an annual clothing allowance of $825.00 as of May 15th, and the Police Chief, Deputy Police Chiefs, and Sergeants shall receive an annual clothing allowance of $1,100.00 as of May 15th; unless the officer has already announced his intent to retire. Where an officer retires during a fiscal year, the uniform allowance shall be prorated for each month of the fiscal year after the retirement by one-twelfth, and the officer, if he has already been paid the full annual allowance, shall either refund this amount, or authorize its deduction from his final compensation.
FITNESS
Command personnel in the Police Department and Fire Department shall be expected to meet the respective department's fitness standards.
IV. BE IT FURTHER RESOLVED THAT:
Special Firemen shall be paid at the rate of $12.00 per hour for each hour while on duty at the scene of a fire when so directed to duty and at the rate of $11.00 per hour when called to stand-by duty or for duty other than fighting fires; this rate for stand-by duty or for duty other than fighting fires will increase to $12.00 per hour on January 1, 2022. Special fire fighters shall be expected to meet the East Peoria Fire Department Fitness Standards.
The Plumbing Inspector will continue to be paid monthly on a 75% fee commission basis.
The Electrical Inspector will continue to be paid monthly on a 75% fee commission basis.
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The members of the Fire and Police Commission shall be paid a salary of $2,400.00 per year, payable at $200.00 per month.
The City Attorney, effective May 1, 2021, shall be paid at an hourly rate of $227.00, partners in his law firm at the rate of $203.00, senior associates at a rate of $184.00, and all other members of his law firm shall be paid at an hourly rate of $128.00 for all services, except that attendance at staff meetings and Council meetings will be covered by a retainer of $1,000.00 per month.
THIS RESOLUTION CREATES NO RIGHTS, CONTRACTUAL OR OTHERWISE, BETWEEN THE CITY AND ANY PROSPECTIVE OR CURRENT EMPLOYEE, OR ANY OTHER PERSON. THE STATEMENTS OF POLICY CONTAINED IN THIS RESOLUTION ARE NOT MADE FOR THE PURPOSE OF INDUCING ANY PERSON TO BECOME OR REMAIN AN EMPLOYEE OF THE CITY, AND SHOULD NOT BE CONSIDERED "PROMISES" OR A GRANT OF "PROPERTY" RIGHTS. THE CITY MAY ADD TO, SUBTRACT FROM AND/OR MODIFY THIS RESOLUTION AT ANY TIME WITHOUT NOTICE. NOTHING CONTAINED IN THIS RESOLUTION IMPAIRS THE RIGHT OF AN EMPLOYEE OR THE CITY TO TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME FOR ANY REASON. THIS RESOLUTION SUPERSEDES ANY PRIOR RESOLUTION ADDRESSING ANY MATTER SET FORTH HEREIN.
APPROVED:
______Mayor
ATTEST:
______City Clerk
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EXHIBIT A Pay Plan Schedule (2021-2022 Fiscal Year)
GRADE POSITION TITLE MINIMUM MIDRANGE MAXIMUM
18 City Administrator 100,000 124,500 149,000 Police Chief, Fire Chief, 17 Public Works Director 96,750 113,750 136,500
Deputy Police Chiefs, 16 Deputy Fire Chief 93,000 109,500 131,400
15 Asst. Fire Chiefs, Police Sergeant 90,000 102,675 123,200
Street/Solid Waste Supt., Water/WW Supt., P & CD Dir., Dir. of Tourism & Special Events, City Clerk, 14 Director of Finance; HR Dir 70,000 84,250 101,100
Housing Authority Dir, Asst. Finance Dir., Fitness Dir., 13 Dir. of Bldgs & Inspections 53,900 67,375 80,850
Res. Bldg. Insp., Grounds Mgr., 12 Concessions/Operations Mgr. 43,800 54,750 65,700
Police Office Mgr, Admin. Asst. Fire, Admin. Asst. PW, Mayor/ HR Admin. Asst., GIS/Zoning Coord., 11 Maintenance Coord. 35,000 50,000 60,000
Receptionist, Utility Billing Clerk, Accounts Payable Clerk, Asst. Grounds Mgr., Accts. Receivable 10 Clerk, Permit Billing Clerk 27,600 40,475 48,570 9** ESC Instructors, MOD's-PT 11.00 13.75 17.60
Notes: Increases for part-time employees beyond year three are dependent upon a combination of years of service, certifications, and merit.
** Minimum wage will increase to $12.00 on January 1, 2022.
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EXHIBIT B FLSA Exemption Status of City Positions (2021-2022 Fiscal Year)
City Administrator Exempt Police Chief Exempt Fire Chief Exempt Public Works Director Exempt Deputy Police Chiefs Exempt Assistant Fire Chiefs Exempt Police Sergeants Exempt Street/Solid Waste Superintendent Exempt Water/Wastewater Superintendent Exempt Planning & Community Development Dir. Exempt Director of Tourism & Special Events Exempt Director of Buildings & Inspections Exempt City Clerk Exempt Director of Finance Exempt Housing Authority Director Exempt Fitness Director Exempt HR Director Exempt Residential Building Inspector Exempt Asst. Finance Director Exempt ESC Concessions/Operations Manager Exempt Grounds Manager Exempt Police Office Manager Exempt Administrative Assistant of Fire Non-Exempt Administrative Assistant of PW Non-Exempt Mayor/HR Administrative Assistant Non-Exempt GIS/Zoning Coordinator Non-Exempt Receptionist Non-Exempt Secretary/Leasing Specialist Non-Exempt Utility Billing Clerk Non-Exempt Accounts Payable Clerk Non-Exempt Asst. Grounds Manager Non-Exempt Maintenance Supervisor Non-Exempt Accts. Receivable Clerk Non-Exempt Permit Billing Clerk Non-Exempt
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MEMORANDUM
April 2, 2021
TO: Mayor John P. Kahl and Members of City Council
FROM: Scott A. Brunton, City Attorney’s Office
SUBJECT: Ordinance Revising Personnel Policy Manual – Sick Leave Provisions ______
DISCUSSION:
The City seeks to clarify the “Sick Leave” policy in the City’s Personnel Policy with regard to the listing of Department Heads and other supervisory employees who are provided sick leave benefits in a manner other than as set forth in the Sick Leave policy. Currently, the City’s Annual Salary Resolution specifies that certain Department Heads and other high-ranking supervisory employees are entitled to accrue sick leave at a higher monthly rate than the rate specified in the Sick Leave policy. This Ordinance clarifies those City positions that are considered to be “Department Head” positions, while also clarifying that certain supervisory positions may be granted the elevated sick leave benefit when so specified by the City Council, which is specified in the Annual Salary Resolution. Further, this revision to the Sick Leave policy will provide for consistency across City Departments regarding the sick leave benefits received by the high-ranking supervisory employees in all City Departments.
RECOMMENDATION:
Approval of this Ordinance.
c: Teresa Durm ORDINANCE NO. 4566
AN ORDINANCE AMENDING THE SICK LEAVE PROVISIONS OF THE CITY OF EAST PEORIA PERSONNEL POLICY MANUAL
WHEREAS, the City of East Peoria established its Personnel Policy Manual by Ordinance No. 2474 in November 1990, which has been subsequently amended and updated by various ordinances including a significant revision and re-issuance in July 2014 by Ordinance No. 4173; and
WHEREAS, the City Council finds that additional revisions and clarifications to the sick leave provisions of the Personnel Policy Manual as set forth herein are necessary and are in the best interests of the City and its employees; and
WHEREAS, by making these revisions and clarifications to the Personnel Policy Manual, the City Council is not taking any action intended to create any contractual rights for any City employee or to change employee rights that are governed by a bargaining agreement for any employee group;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. Section 3.3 (“Sick Leave”) of the City’s Personnel Policy Manual is hereby amended as follows (additions are indicated by underline; deletions by strikeout):
Section 3.3 – Sick Leave. To provide for a continuation of income in circumstances where an employee is legitimately absent from work due to an off-the-job illness or injury, the City Council has adopted a policy to provide paid sick leave.
(a) Eligibility. An employee eligible for sick leave with pay under this policy shall be granted such leave where the employee is required to be absent when scheduled to work due to (1) personal illness or physical incapacity resulting from causes beyond the employee's control and unrelated to employment, which includes incapacity due to gender transition or other elective medical, vision, or dental procedure; (2) grave illness of a member of the employee's immediate family who requires the employee's personal care and attention; or (3) enforced quarantine of the employee pursuant to community health regulation or City directive. Immediate family members shall be limited to the employee's lawful spouse, civil union partner, children, parent or parent-in-law, step-parent, grandparent, grandchild, or brother or sister. Immediate family members shall also include other relatives by blood, marriage, or civil union who reside with the employee. Where both an employee and his or her spouse or civil union partner could attend to another family member, sick leave benefits will be paid only where the employee is able to demonstrate to the satisfaction of the Department Head that circumstances preclude the employee's spouse or civil union partner from remaining at home while the employee is scheduled for work.
(b) Notice to City. Any employee off work and requesting to utilize sick leave benefits must inform his or her immediate supervisor of the absence and the reason for it as soon as possible. Failure to provide prompt and proper notice may cause a denial of the request to utilize sick leave benefits for the period of absence. A certificate from a physician stating the employee was incapacitated and unable to perform his or her duties, and the reasons for such medical conclusion, shall be required where sick leave with pay is requested for any absence of three (3) duty days or more (or two (2) duty days for employees working a twenty-four (24) hour day), or in any other circumstance where the employee's supervisor requires such certificate to confirm the employee's need to be absent. Employees who engage in any employment or inconsistent activity while claiming sick leave with pay under this policy, and employees found to have abused the sick leave benefits, will be subject to discipline. Employees shall be subject to any other administrative policy concerning sick leave which may be adopted by the City Council or promulgated by Department Heads. Although an employee receives paid sick leave benefits under this policy, the employee is nonetheless absent from work when scheduled. The receipt of paid sick leave benefits shall not excuse the absence or preclude its consideration in assessing whether the employee is maintaining an acceptable level of attendance.
(ac) Sick Leave Benefits. Each full-time employee (except management level employees) shall be eligible for paid sick leave of ten (10) duty days per year, earned at the rate of 6-2/3 hours per month. Those employees with less than one year of service will receive a pro-rated sick leave of 6-2/3 hours per month of service. No sick leave shall be earned during any month in which the employee is absent more than fifty percent (50%) of the workdays scheduled, excluding any vacation or personal days used. Unused sick leave shall accumulate from calendar year to calendar year according to the following schedule:
YEARS OF SERVICE MAXIMUM ACCUMULATIONS 1 year but less than 5 years 25 duty days 5 years but less than 7 years 35 duty days 7 years but less than 10 years 40 duty days 10 years or more 100 duty days
Benefits for Department Heads and other designated supervisory positions will be as specified by the City Council. Department Heads shall
2 include only the following positions: Police Chief; Fire Chief; City Administrator; full-time Mayor, City Clerk; City Treasurer; Human Resources Director; Director of Public Works; Director of Planning and Community Development; and Director of Tourism, Special Events, and Facilities.
(d) Unused Sick Leave – Payment at Retirement. For any employee hired on or after May 1, 2008, upon retirement, the employee may, at his option, use his accumulated sick leave time up to a maximum of four hundred eighty (480) hours (60 duty days) to retire early or work until retirement date and receive payment upon retirement for any unused accumulated sick leave up to a maximum of four hundred eighty (480) hours. At the City’s discretion, such payment for accumulated sick leave may be made in one payment at retirement or over three annual payments with the first payment being made at retirement. For an employee hired on or before April 30, 2008, and who had accumulated more than four hundred eighty (480) hours of unused sick leave as of April 30, 2008, the employee shall also receive payment upon retirement for such accumulated sick leave time in excess of four hundred eighty (480) hours at retirement not to exceed the total number of unused accumulated sick leave hours the employee had as of April 30, 2008, or a total of nine hundred sixty (960) hours, whichever is less. Alternatively, the following employees – who hold non-union supervisory positions over union employees – shall receive payment upon retirement for unused accumulated sick leave hours in accordance with the collective bargaining agreement in effect upon the employee’s retirement date for the employee union over which the employee supervises:
• Assistant Fire Chiefs, Deputy Fire Chiefs, and the Fire Chief (the Fire Chief shall be limited to a maximum of nine hundred sixty (960) hours under this provision);
• Police Chief, Deputy Police Chiefs, and Sergeants; and
• Public Works Department Head and Public Works Superintendents.
An employee may be eligible to receive service credit toward retirement under IMRF for any unused sick leave for which the employee does not receive any compensation or payment from the City. The employee should contact IMRF to determine whether the employee may be eligible to receive service credit for unused sick leave for which the employee will not receive any compensation or payment from the City. The term “retirement” as used in this section shall have the definition as set forth in Section 3.2 of this Manual. The term “retirement” as used in this section does not include an employee who receives a disability pension
3
under IMRF or other approved pension plan applicable to a particular employee’s position with the City. Otherwise, except as expressly provided in this Subsection 3.3(da), any days accumulated in excess of 60 duty days are to be used for extended illness only and cannot be reimbursed. Where any employee fails to provide proper advance notice of his or her intent to retire in accordance with these policies, the employee's available benefit shall be reduced pro-rata to take into account the lack of notice. Upon an employee’s voluntary or involuntary termination of employment with the City, other than retirement as set forth above in this paragraph, the employee shall not receive any additional compensation for unused days of sick leave.
(be) On-The-Job Injury Leave. In addition to the above sick leave schedule, any regular full-time employee injured on the job in the performance of his duty and incapacitated shall be entitled to full pay for a period of sixty (60) duty days absence on account of said injuries (unless covered by any statute authorizing the job injury leave with pay); provided, however, if during such absence such employee is entitled to receive compensation under the provisions of the Illinois Worker's Compensation Act, or under the provisions of the Illinois Municipal Retirement Fund, the Police Pension Fund, or the Fire Pension Fund, or any other disability program funded in any part by the City, only that portion of such employee's regular salary shall be paid which will be, together with any other compensation, equal to the employee's regular wages. Benefits under this policy shall only be available for injuries suffered unintentionally, and where the employee is found by the City not to have acted recklessly, or without proper regard for safety in the accident-causing injury.
Section 2. Section 3.16 (“Donation of Leave Policy”) of the City’s Personnel Policy Manual is hereby amended as follows: the reference in Section 3.16(e) to “Section 3.3(a)” is deleted and replaced with “Section 3.3(d)”.
Section 3. This Ordinance is hereby ordered to be published in pamphlet form by the City Clerk and said Clerk is ordered to keep at least three (3) copies hereof available for public inspection in the future and in accordance with the Illinois Municipal Code.
Section 4. This Ordinance is in addition to all other ordinances on the subject and shall be construed therewith except as to that part in direct conflict with any other ordinance, and in the event of such conflict, the provisions hereof shall govern.
Section 5. This Ordinance shall be in full force and effect from and after its passage, approval, and ten (10) day period of publication in the manner provided by law.
Section 6. The City Human Resources Director is directed to furnish a copy of these changes to the Personnel Policy Manual to all City employees when future updates are provided to City employees.
4
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS DAY OF , 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXAMINED AND APPROVED:
______Corporation Counsel
5
MEMORANDUM
April 1, 2021
TO: Mayor John P. Kahl and Members of City Council
FROM: City Attorney’s Office (Scott A. Brunton)
SUBJECT: Resolution for the City’s Group Health Care Plan: Reinsurance Contract for the 2021-2022 Plan Year ______
DISCUSSION:
Annually, the City’s Insurance and Benefits Committee reviews the City’s self-funded Group Health Care Plan and the financial status of the Plan. With the assistance of Consociate (the Third Party Administrator for the Plan) and Leaf Health (Prescription Benefits Manager Consultant), the Insurance Committee undertakes this review process. At this point in time, the Insurance Committee has completed the review of the reinsurance contract and rates for the Plan, which includes a review and analysis of the individual specific deductible level under the reinsurance contract. This process includes seeking and obtaining reinsurance quotes from several reinsurance companies, although some companies do not provide quotes for various reasons.
The Committee is recommending approval of renewal of the reinsurance contract with Reunion Health Services Inc. for the upcoming Plan year. The City switched to Reunion Health Services last year, and Reunion Health Services has again provided the most competitive and viable rates for the upcoming fiscal year. The Committee is also recommending that the specific deductible remain at $110,000 for the upcoming new plan year, finding this deductible level to be the most cost effective for the City’s Plan.
The reinsurance rates quoted by Reunion Health Services will be an increase of around 6.5% from the current rates for individual specific coverage for the new Plan year starting on May 1, 2021, while the rate for aggregate coverage will increase around 8.4%. These increases are based primarily on two factors: (1) most health plans have experienced lower claims this past year likely as a result of elected surgeries and medical procedures being delayed and placed on hold due to COVID-19; reinsurance carriers expect a surge in medical procedures in the coming year as things get back to normal; and (2) the City’s Plan has experienced some high utilization of specific deductible claims in the past year.
RECOMMENDATION: The Insurance and Benefits Committee, as well as our office, recommends that the Council pass this Resolution regarding the reinsurance contract for the City’s Group Health Care Plan.
RESOLUTION NO. 2021-128
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
RESOLUTION REGARDING REINSURANCE CARRIER FOR THE CITY’S GROUP HEALTH INSURANCE PLAN
WHEREAS, the City of East Peoria maintains a self-insured group health care plan (“Plan”) for the benefit of its employees, and the City’s Insurance and Benefits Committee oversees the Plan; and
WHEREAS, in order to secure the financial viability of the Plan, the City obtains reinsurance (stop loss) coverage for the Plan which covers large and catastrophic claims made against the Plan by persons covered under the Plan or catastrophic charges made against the Plan by the group of covered persons as a whole; and
WHEREAS, the City’s Insurance and Benefits Committee has recently completed their annual review of quotes for renewal of this reinsurance coverage from several insurance companies in an effort to obtain the best coverage at the lowest cost to the City and its employees; and
WHEREAS, the City’s Insurance and Benefits Committee has also recently reviewed the appropriate and most cost-effective level of deductible for the individual specific reinsurance coverage that is obtained as part of the City’s reinsurance coverage for the Plan, and has determined that it is in the best interests of the City and the Plan to maintain the specific deductible for each covered individual at $110,000 per year; and
WHEREAS, the Insurance Committee has reviewed the quotes for reinsurance coverage for the Plan for the upcoming 2022 fiscal year, and recommends that the City contract again with Reunion Health Services Inc., which has provided a quote for the 2021 fiscal year that consists of a small increase in individual specific rates over the rates for the current 2020-2021 fiscal year, which are the best and lowest responsible rates for reinsurance coverage for the Plan for the 2022 fiscal year, based upon the quotes for individual specific monthly premium rates for single coverage at $79.61 per employee, for employee plus children coverage at $135.34 per employee, for employee plus spouse coverage at $151.26 per employee, and family coverage at $238.83 per employee, and for aggregate monthly premium rates at $8.54 per employee, as set forth in the attached rate proposal as “Renewal” in Exhibit A, attached hereto and incorporated herein by reference (the “Proposal”);
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The City adopts the recommendation made by the Insurance Committee to obtain reinsurance coverage for the City’s Group Health Care Plan from Reunion Health Services Inc. for the 2022 fiscal year at the rates set forth in Option 1 of the Proposal, while maintaining the individual specific deductible at $110,000 per year. Further, this Resolution ratifies any prior action taken by City officials to lock in these quoted rates with Reunion Health Services Inc. for the 2022 fiscal year.
Section 2. The Mayor, or his designee, is hereby authorized to take the necessary action to execute and implement an agreement for the reinsurance coverage with Reunion Health Services Inc. as set forth in the Proposal (Exhibit A) for the 2022 fiscal year that begins May 1, 2021.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXHIBIT A
Reinsurance Rate Proposal Reunion Health Services Inc. 2022 Plan Year (commencing May 1, 2021)
MEMORANDUM
April 1, 2021
TO: Mayor John P. Kahl and Members of City Council
FROM: City Attorney’s Office (Scott A. Brunton)
SUBJECT: Renewal of City’s Group Term Life Insurance Policy for City Employees ______
DISCUSSION:
The City maintains a group term life insurance policy for the benefit of its employees, which is overseen by the City’s Insurance & Benefits Committee. This group term life insurance policy has traditionally provided a $25,000 death benefit for all City employees, a $5,000 death benefit for the employee’s spouse and eligible dependents, and reduced death benefit for City retirees. The policy also provides an additional benefit at the same applicable benefit level for accidental death and dismemberment (AD&D). For the past several years, the City has maintained a policy with Standard Insurance Company for the City’s group term life insurance plan. At the time of renewal, the Insurance & Benefits Committee reviews the renewal quotes, then provides a recommendation regarding the renewal of the City’s group term life insurance plan. The Committee has again completed this review process.
Standard Insurance Company has offered a one-year renewal with no change in benefits. However, the renewal quote has a 17% increase in rates for the new one-year term during the 2021-2021 fiscal year. This increase is attributable to an increase in the number of persons and retirees covered under the City’s policy and related factors. After seeking quotes from other insurance companies, the quote from Standard Insurance Company remains the best and lowest cost option. The Committee is recommending the one-year renewal of the City’s group term life insurance plan as provided in this renewal quote from Standard Insurance Company.
RECOMMENDATION:
The Insurance & Benefits Committee recommends that the Council pass this Resolution.
RESOLUTION NO. 2021-129
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
RESOLUTION REGARDING RENEWAL OF GROUP TERM LIFE INSURANCE POLICY FOR CITY EMPLOYEES
WHEREAS, the City of East Peoria maintains a group term life insurance policy with additional AD&D (accidental death and dismemberment) coverage for the benefit of its employees, and the City’s Insurance & Benefits Committee oversees this employee benefit; and
WHEREAS, in many years, the City has maintained its group term life insurance policy with Standard Insurance Company; and
WHEREAS, the City’s group term life insurance policy with Standard Insurance Company provides a $25,000 death benefit for all current active City employees, a $5,000 death benefit for the employee’s spouse and eligible dependents, and reduced death benefit for City retirees; and
WHEREAS, the Insurance & Benefits Committee has recently received a quote from Standard Insurance Company for the renewal of the City’s group term life insurance policy for the new fiscal plan year beginning May 1, 2021; and
WHEREAS, the quote from Standard Insurance Company for a one-year renewal of the City’s policy maintains the same benefit structure from the previous year for the new fiscal year beginning on May 1, 2021, as set forth in the rate proposal in Exhibit A, attached hereto and incorporated herein by reference (the “Proposal”); and
WHEREAS, the Insurance & Benefits Committee, by a proper vote, has approved the renewal of the City’s group term life insurance policy with Standard Insurance Company as set forth in the Proposal (Exhibit A) for a one-year period beginning May 1, 2021;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The City adopts the recommendation made by the Insurance & Benefits Committee to renew the City’s group term life insurance policy with Standard Insurance Company at the rate set forth in the Proposal (Exhibit A) for a one-year period beginning May 1, 2021.
Section 2. The Mayor, or his designee, is hereby authorized to take the necessary action to execute and implement the one-year renewal contract for the City’s group term life insurance policy with Standard Insurance Company as set forth in the Proposal (Exhibit A), under such terms and conditions as the Mayor in his discretion deems appropriate; provided, however, that the City shall have no obligation under the terms of this Resolution until executed renewal documents have been delivered to Standard Insurance Company.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXHIBIT A
Group Term Life Insurance Rate Proposal from Standard Ins. Co. 2021-2022 Fiscal Year (commencing May 1, 2021)
City of East Peoria 2021 Renewal Summary Policy 632939
Thank you for choosing Standard Insurance Company (The Standard) as your employee benefits partner since May 1, 1998. We appreciate your business and the opportunity to renew our commitment. We strive to provide City of East Peoria and your employees outstanding value, expertise and personal service.
As always, our goal is to help you take care of your business and your employees. Our team remains committed to helping you achieve strategic goals for your benefits program, streamline administration and increase employee satisfaction. In short — better results with less noise. Thank you again for your continued business.
Our Approach to Renewals — Continued Partnership
The renewal rates for your Group Life insurance will be effective May 1, 2021.
For your renewal, we utilized manual rates to determine the appropriate rate for renewal. Our manual rates use the demographics of your employees to determine the appropriate rates. Factors such as gender, age, salary, occupation and plan design contribute to determining the manual rate.
Please consider this renewal package the next step in our ongoing conversation about how we can best meet your needs. We may be able to work together to help you get more value out of your benefits program or reduce overall costs. We’d be happy to re-evaluate your plan design and benefits usage and discuss your options.
Your Basic Life Renewal
We understand that handling a Life insurance claim takes a special touch. Our Life benefits analysts complete annual grief training. This program helps them empathize with beneficiaries and recognize when they need special attention. We strive to help you make a tough time easier. Our goal is to provide support with easy claim filing, timely decisions, and prompt payment of approved claims.
Census Demographics for Basic Life
Categories Prior Calculation Current Calculation Change Female Lives 47 36 -11 Male Lives 236 247 11 Benefit Volume $6,111,250 $6,151,250 $40,000 % Benefit Volume Age 50 + 51% 52% 1% Based on our thorough analysis, we’re offering the renewal rate[s] listed below.
Renewal Date Current Rate * Renewal Rate * Monthly Premium Change ** May 1, 2021 $0.560 $0.657 $597
* Rate mode is Per $1000 of Benefit
** Final premium change will be determined based on your group’s composition at billing time
Rate will be guaranteed for 1 year until May 1, 2022.
The Standard is committed to helping you provide employees and their beneficiaries with the support they need. Below is a reminder of the additional services and tools offered with your Life plan.
The Life Services Toolkit
For employees, online services include estate planning and state-specific will preparation, identity theft prevention, financial calculators, wellness resources and more. For beneficiaries, the Life Services Toolkit offers grief and loss support by phone, online and face-to-face. They can also take advantage of access to financial counselors, legal consultation and other support services. This service is offered through a vendor that is not affiliated with The Standard.
Travel Assistance
Travel Assistance can provide a sense of security for your employees and their eligible family members anytime they travel with minimal restrictions. Available 24 hours a day — with access online or through a single phone call — Travel Assistance offers a full range of trip planning and travel support, including emergency evacuation services and medical, legal, and translation service referrals. This service is offered through a vendor that is not affiliated with The Standard.
Thank You and Next Steps
We appreciate the opportunity to continue our partnership with City of East Peoria.
A summary of our Renewal Offer is in the chart below. Thank you for allowing Standard Insurance Company the opportunity to support your insurance needs.
Product & Services * Through 04/30/21 Effective 05/01/21 Basic Life $0.560 Per $1000 of Benefit $0.657 Per $1000 of Benefit Travel Assistance Included in Rates for Life Included in Rates for Life Basic AD&D $0.040 Per $1000 of Benefit $0.040 Per $1000 of Benefit Spouse & Child Dependent Life $2.000 Per Member, Composite $2.000 Per Member, Composite
*The above shown rates are monthly. You can count on us to help you retain and attract employees by providing the benefits and services they value – now and for years to come. We’re always available to address any questions you have about this renewal or for any service needs. Please reach out to the Chicago group office at (847) 517-9461 and we’ll be happy to help.
MEMORANDUM
April 1, 2021
TO: Mayor John Kahl and Members of the City Council
FROM: Teresa Durm (Human Resources Director) and Scott A. Brunton (City Attorney’s Office)
SUBJECT: Resolution Regarding Employee Contribution Rates for the City’s Group Health Insurance Plan (Effective May 1, 2021) ______
DISCUSSION:
Annually, the City’s Insurance and Benefits Committee reviews the City’s self-funded Group Health Care Plan and the financial status of the Plan. With the assistance of Consociate (the Third Party Administrator for the Plan) and Leaf Health (the Prescription Benefits Consultant for the Plan), the Insurance Committee has again completed this annual review process.
As a part of this annual review process, the Insurance Committee adjusts the City’s and the employees’ contribution rates for the two plan options under the City’s Group Health Care Plan for the upcoming Plan year. While the Plan had a decent overall year this past year, which is consistent with what has been seen across most health plans this past year. However, reinsurance companies indicates that this is likely a result of elective surgeries and medical procedures being delayed and placed on hold due to the COVID- 19 pandemic. Unfortunately, the reinsurance carriers are expecting to see a surge in medical procedures in the coming year as things get back to normal. Also, unfortunately, the Plan has experienced some high utilization of specific deductible claims in the past year. For these reasons, effective May 1, 2021, the employee contribution rates are being increased this year as follows (the amount of increase from the current rate schedule is shown in parentheses): PPO Plan High Deductible Plan
Individual $207.54 (+16.04) $177.54 (+16.04) Individual + Child(ren) $319.92 (+21.38) $274.92 (+21.38) Individual + Spouse $370.76 (+24.64) $320.76 (+24.64) Family $526.52 (+49.16) $451.52 (+49.16)
When setting the employee contribution rates, all rate adjustments on a year-to-year basis (increases or decreases) are split evenly between the City and the City employees when the new rates are set. For example, if an overall rate increase for one of the rates is $50, then this increase is split $25-$25 between the City’s contribution and the employee’s contribution for that particular rate. Under this example, the employee’s rate would increase $25 for the new Plan Year starting on May 1, 2021 (this example is very close to the rate adjustment for the Individual rate).
You will note that the increases across the 4-tier structure are not even. This occurs because the City’s reinsurance carrier looks at the utilization of the Plan by each rate category, while also estimating expected costs for each rate category for the upcoming Plan year starting May 1, 2021. As a result, each category is rated differently on a year- to-year basis. Furthermore, over a stretch of years, these increases usually even out. For instance, last year, the Family rate increase was much less than the other rate increases, while this year, the Family rate has the highest rate increase.
With regard to the High Deductible plan option, these HDHP rates are set at a fixed dollar amount below the respective PPO Plan rates. This difference in the fixed dollar amount is one of the incentives for participation in the HDHP plan option. The other incentive is a monthly contribution into the employee’s Health Savings Account (HSA) in the following amounts: Individual – $50; Individual + Children or Individual + Spouse – $75; and Family – $100. These incentives have been in place for the past 5+ years.
Additionally, the Insurance Committee also recommends maintaining the $25 per month wellness incentive that has been in place for several years, which has greatly increased the participation rates in the City’s wellness program.
With general medical cost increases and medical inflation continuing to drive up Health Plan costs on a yearly basis, the Insurance Committee and the City will continue to face significant challenges in maintaining employee contribution rates at reasonable levels. Nonetheless, the Insurance Committee will continue to remain vigilant in looking at ways to address these cost increases, which impacts both participating employees and the City.
RECOMMENDATION:
The Insurance and Benefits Committee, as well as our office, recommends that the Council pass this Resolution.
RESOLUTION NO. 2021-130
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
RESOLUTION REGARDING EMPLOYEE CONTRIBUTION RATES FOR THE CITY’S GROUP HEALTH INSURANCE PLAN
WHEREAS, the City of East Peoria maintains a self-insured group health care plan (“Plan”) for the benefit of its employees, and the City’s Insurance and Benefits Committee oversees the Plan; and
WHEREAS, under the Plan, two plan options are available for employee and retiree participation, which includes the PPO plan (preferred provider option) and the HDHP plan (high deductible health plan option); and
WHEREAS, the Insurance Committee has undertaken their annual review of the financial aspects of the Plan and contribution rates for the upcoming new plan year for the Plan which begins May 1, 2021; and
WHEREAS, the Insurance Committee has accepted and approved the administrative costs, reinsurance costs, and the funding costs for the new fiscal Plan Year which will change employee monthly contribution rates for the two plan options as provided below; and
WHEREAS, the Insurance Committee seeks to continue offering the $25 per month wellness incentive to employees participating in the Plan who participate in the City’s wellness program as a means to improve the health and welfare of the participating employees and as a means to lead to long-term cost savings for the Plan; and
WHEREAS, the Insurance Committee also seeks to continue providing an incentive for employees to choose the HDHP plan option by providing City-funded contributions to an employee’s health savings account (HSA) for employees choosing coverage under the HDHP plan option, while also making the employee contribution rates more attractive for all tiers of the HDHP plan option; and
WHEREAS, the Insurance Committee, by a proper vote, has approved these recommended adjustments to the employee contribution rates for both Plan options that will be effective at the beginning of the new Plan year on May 1, 2021;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The City adopts the recommendation made by the Insurance Committee to change the employee monthly contribution rates for the City’s PPO plan option effective May 1, 2021, as follows: PPO Plan Individual $207.54 Individual + Child(ren) $319.92 Individual + Spouse $370.76 Family $526.52
Section 2. The City adopts the recommendation made by the Insurance Committee to change the employee monthly contribution rates for the City’s HDHP plan option effective May 1, 2021, as follows: HDHP Plan Individual $177.54 Individual + Child(ren) $274.92 Individual + Spouse $320.76 Family $451.52
Section 3. The City further adopts the recommendation made by the Insurance Committee to continue offering the $25 per month wellness incentive for employees participating in the City’s Wellness Plan, as defined by the City’s Wellness Committee, during the Plan year commencing May 1, 2021, and ending on April 30, 2022.
Section 4. The City also adopts the recommendation made by the Insurance Committee to continue offering the City’s contribution into a Health Savings Account during the 2021-2022 fiscal year for employees enrolled in the High Deductible Health Plan at the rates of $50 per month for Individual coverage, $75 per month for Individual plus Children coverage, $75 per month for Individual plus Spouse coverage, and $100 per month for Family coverage
Section 5. The City’s Finance Director and Human Resources Director are hereby authorized and directed to take appropriate action as necessary to implement the new employee contribution rates for the City’s Plan effective May 1, 2021.
APPROVED:
______ATTEST: Mayor
______City Clerk MEMORANDUM
April 2, 2021
TO: Mayor John P. Kahl and Members of City Council
FROM: City Attorney’s Office (Scott A. Brunton)
SUBJECT: Resolution Approving Pharmacy Benefit Manager Contract for the City’s Group Health Insurance Plan ______
DISCUSSION: The service contract for the Pharmacy Benefit Manager for the City’s self- funded Group Health Care Plan (“Plan”) will expire at the end of the current fiscal year on April 30, 2021. The review and negotiation process has been completed with assistance from Consociate, the City’s Third-Party Administrator for the Plan, and Leaf Health, the Pharmacy Benefit Manager Consultant for the Plan. During this review process, the City’s Insurance & Benefits Committee (the “Committee”) has reviewed several options for receiving these required services and potential ways to save costs associated with the prescription drug benefits provided under the Plan.
At this time, the Committee is recommending a change in the pharmacy benefit manager arrangement and moving away for the long-time pharmacy benefit manager that the City has used for prescription drug benefits under the City’s Plan. The Committee is recommending this change in an effort to achieve better cost savings under the Plan’s prescription drug benefit. Thus, the Committee has approved and hereby recommends that the City enter into a contract with RxBenefits Inc. as a pharmacy benefits optimizer, who works with and oversees the administration of prescription drug benefits from ExpressScripts. In acting as a liaison and coordinating the Plan’s prescription drug benefits, RxBenefits is able to achieve higher cost savings for the Plan. Additionally, after implementing this switch to RxBenefits Inc., the Committee plans to work closely with RxBenefits to focus on additional options for making the Plan’s prescription drug benefits more cost-effective moving forward.
This contract with RxBenefits has an effective date of August 1, 2021, but entering into this contract now will allow a smooth transition and implementation period during the switch to the new pharmacy benefit manager arrangement. In the meantime, the City’s current pharmacy benefit manager has provided the City with a three-month extension to continue providing prescription drug benefits under the City’s plan until the August 1st implementation date for this switch.
RECOMMENDATION: The Insurance & Benefits Committee, as well as our office, recommends that the Council pass this Resolution. RESOLUTION NO. 2021-136
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
RESOLUTION REGARDING THE PRESCRIPTION DRUG BENEFIT MANAGER FOR THE CITY’S GROUP HEALTH INSURANCE PLAN
WHEREAS, the City of East Peoria maintains a self-insured group health care plan (“Plan”) for the benefit of its employees and retirees, and the City’s Insurance and Benefits Committee oversees the Plan; and
WHEREAS, in an effort to address the increasing costs of prescription drugs to the Plan, the Insurance and Benefits Committee has reviewed options for receiving pharmacy benefit manager services for the Plan with the assistance of Consociate, Inc. (the Third- Party Administrator for the Plan) and Leaf Health (Pharmacy Benefits Manager Consultant); and
WHEREAS, the Insurance and Benefits Committee has reviewed competitive proposals from the Plan’s current pharmacy benefit manager and RxBenefits Inc. for providing the prescription drug and related benefits under the Plan; and
WHEREAS, the Insurance and Benefits Committee has determined that RxBenefits Inc., acting as pharmacy benefits optimizer and coordinating prescription drug benefits with ExpressScripts, can provide these services and prescription drug benefits in a more cost effective for the City’s Plan; and
WHEREAS, the Insurance and Benefits Committee has again determined that it remains necessary and in the Plan’s and the City’s best interest to utilize a shorter term, one-year contract for pharmacy benefit manager services due to the constantly and rapidly evolving health care and prescription drug environment in large part due to a continually changing landscape and high cost of specialty drugs; and
WHEREAS, the City’s Insurance and Benefits Committee unanimously recommends that the City enter into a new contract RxBenefits Inc., as the pharmacy benefits optimizer and coordinator for the City’s Plan under the Client Agreement, attached hereto as “Exhibit 1” and incorporated by reference, with a start date of August 1, 2021;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The City adopts the recommendation made by the Insurance and Benefits Committee, as set forth above, thereby approving the Client Agreement with RxBenefits Inc., attached as “Exhibit 1”, which will be effective from August 1, 2021, through April 30, 2022.
Section 2. The Mayor, or his designee, is hereby authorized and directed to execute the Client Agreement, attached as “Exhibit 1”, together with such changes therein as the Mayor in his discretion may deem appropriate; provided, however that such Client Agreement shall not be binding upon the City until an executed original thereof has been delivered to RxBenefits Inc.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXHIBIT 1
Client Agreement with RxBenefits Inc. [To be provided]
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401 W. Washington Street, East Peoria, Illinois 61611 Phone ( 309) 698- 4715
MEMO
TO: Mayor John P. Kahl and Members of City Council
FROM: Teresa Durm, HR Director 10
DATE: March 26, 2021
RE: Resolution Regarding Services for City' s Employee Wellness Program
The City' s Wellness Committee annually conducts an employee health and wellness program that includes a health risk assessment program, and participation in the health risk assessment program also allows City employees and retirees to receive the Wellness Incentive available under the City' s Group Health Care Plan. The health risk assessment program is usually conducted as part of the employee Health Fair during
the annual employee enrollment meetings in the month of April. However, due to the COVID- 19
pandemic, the annual employee enrollment meetings and Health Fair were cancelled in April for this year. The City' s Wellness Committee has determined that this portion of the City' s Wellness Program should continue in 2021 despite the cancellation of this year' s Health Fair. Accordingly, the Wellness Committee
has again negotiated a contract with Optimum Health Solutions, Inc., to conduct individual health screenings and the health risk assessment program for City employees and to assist the Wellness Committee with the City' s Wellness Program throughout the year.
The contract with Optimum Health Solutions, Inc. provides health risk assessment services for $ 70 per
individual health screening, while coaching services are provided at $ 25 per coaching meeting or telephone call. These rates are unchanged from the 2020 contract. New this year, are three different types of vascular screenings that can detect certain diseases. These additional tests are performed by licensed, highly qualified vascular technologists. Abnormal results are reviewed by a board- certified vascular surgeon. These tests run 1 test-$ 49; 2 tests-$ 89 and all three tests are$ 129. The contract further provides for ongoing meetings with the City' s Wellness Committee to review wellness initiatives and to educational wellness presentations for the City.
RECOMMENDATION:
The Wellness Committee recommends that the Council pass this Resolution. RESOLUTION NO. 2021-122
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
RESOLUTION APPROVING CONTRACT WITH OPTIMUM HEALTH SOLUTIONS FOR ASSISTING WITH THE EMPLOYEE WELLNESS PROGRAM
WHEREAS, due to the COVID-19 pandemic, the annual employee health and wellness fair will not be held in conjunction with the annual health plan enrollment in April of this year; and
WHEREAS, the Wellness Committee has determined that it is in the best interests of City employees and the City that City employees should still be given the opportunity to participate in the annual health risk assessment program as part of the City’s Wellness Programs and related activities available for participating City employees; and
WHEREAS, the Wellness Committee recommends that the City again enter into a contract with Optimum Health Solutions, Inc., for the purpose of conducting health screening and health risk assessment programs for City employees participating in the City’s Wellness Program and for employees and retirees participating in the Wellness Incentive under the City’s Group Health Care Plan; and
WHEREAS, Optimum Health Solutions has been assisting the City with the City’s Wellness Program and related wellness initiatives for the past several years; and
WHEREAS, the City has scheduled the blood draw portion of the annual health risk assessment program to be conducted by Optimum Health Solutions for all participating City employees and retirees on April 13 and April 16, 2021; and
WHEREAS, based upon the recommendation of the Wellness Committee, the City Council hereby finds that it is in the best interests of the City to approve and enter into a new contract with Optimum Health Solutions (attached as “Exhibit A”), for conducting a health risk assessment program and related blood draw for City employees and retirees participating in the Wellness Incentive under the City’s Group Health Care Plan; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The City adopts the recommendations made by the Wellness Committee, as set forth above, and approves the contract (Exhibit A) with Optimum Health Solutions, Inc. and further ratifies any previous action taken by the City and City Officials to approve the contract prior to conducting the blood draw portion of the health risk assessment program under the City’s Wellness Program.
Section 2. The Mayor, or his designee, and the City Clerk are hereby authorized to execute the contract with Optimum Health Solutions, Inc., attached as “Exhibit A”, together with such changes therein as the Mayor in his discretion deems appropriate; provided, however, that the City shall have no obligation under the contract with Optimum Health Solutions, Inc. until such time as an executed contract has been delivered to Optimum Health Solutions, Inc.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EXHIBIT A
Contract with Optimum Health Solutions, Inc.
AGREEMENT TO PROVIDE HEALTH PROMOTION SERVICES
This Services Agreement is made and entered into as of the 1st day of April, 2021 (the “Effective Date”), by and between Optimum Health Solutions, Inc. (“OHS”) and City of East Peoria (“Client”).
WHEREAS, the Client desires to obtain health promotion service from OHS.
WHEREAS, OHS shall provide these health promotion services to Client.
1. Definitions
(a) “Effective Date” shall mean the 1st day of April, 2021.
(b) “Eligible Person” means an employee of the Client or, as applicable, the spouse or dependent over the age of 18 of such employee, who is permitted by the Client to participate in the designated wellness program.
(c) “Health Coaching” means, for Eligible Participants who participate in the Wellness Program, the assessment of their current health risk status, identifying areas of concern, establishment of goals for personal improvement, providing skills and motivation for health improvement, and measuring individual progress and establishing benchmarks for improvement in the areas of concern.
(d) “Health Screening” means an event organized for the Eligible Persons of the employer for the purpose of obtaining biometric data (for example, cholesterol, blood glucose, blood pressure, etc.) from Participants.
(e) “Participant” means an Eligible Person who has chosen to participate in the wellness program, and who submits a completed Health Risk Assessment.
(f) “Software Platform and Applications” means the tool utilized for the identification, communication and methods for the reduction of individual health risks which, in the aggregate, provide a process for enhancing the health of an employer’s workforce.
2. Software Platform and Applications
OHS shall provide an on-line Health Risk Assessment, Personal Health Report for each Participant, Aggregate Reports for the Client, Participant Portal Access and Engagement Applications through its Software Platform.
3. Health Screening
OHS shall provide an on-site health screening during the employer’s regular business hours on a mutually agreeable time and date and annually thereafter. Standard services shall include the following items:
(a) Lipid Profile (b) Comprehensive Metabolic Panel (c) Complete Blood Count 1
(d) Blood Pressure (e) Height and Weight (f) Waist Circumference (g) Pulse
4. Health Coaching
Following each annual health screening, OHS will determine Health Coaching Eligibility based on risk factors present. Each Participant will be confidentially contacted via telephone to address their health issues. OHS will contact the Participants at a mutually agreed upon time via telephone for a set number of consultations based upon their risk factors. Those with 0-1 risk factors will receive 2 calls. Those with 2-3 risk factors will receive 4 calls. Those with 4 or more risk factors will receive 10 calls.
5. Predictive Modeling Services
OHS will enhance the Health Coaching Services with its predictive modeling tool if claim data is available. The predictive modeling tool is utilized by the health coaches to identify preventive screening compliance, gaps in care and disease state compliance.
6. Cooperation
The Client shall designate an employee to serve as coordinator with OHS in connection with its duties under this Agreement. The Employer shall promote and support the programs offered by OHS and encourage its Eligible Employees to participate therein.
7. Confidentiality
OHS shall handle confidential protected health information in accordance with the provisions of the attached Business Associate Addendum, Exhibit B. OHS will not disclose individually identifiable health information to the Client.
8. Fee
The Employer shall pay to OHS a fee for standard services as described on Exhibit A.
9. Effective Date, Term and Termination
a) This Agreement shall begin on the Effective Date and continue for a period of 1 year from that date (the “initial term”), unless otherwise terminated pursuant to the terms hereof. b) Termination for Material Breach. Either OHS or the Client may terminate this Agreement by providing the other party with a minimum of ninety (90) days’ prior written notice in the event the other party commits a Material Breach (as defined below). Said notice must specify the nature of such Material Breach. The breaching party shall have thirty (30) days from the date of receipt of the foregoing notice to cure said Material Breach. In the event the breaching party fails to cure the Material Breach within said thirty (30) day period, this Agreement shall automatically terminate upon expiration of the ninety (90) day notice period. For purposes of this Agreement, the term “Material Breach” shall mean a breach of an essential term of this Agreement, not caused by or contributed to by the aggrieved party.
2
10. Indemnity
OHS shall indemnify the Client and hold it harmless from any and all loss, cost, claim, liability, damage or expense, including reasonable attorney fees, which it may incur with respect to any third party claims resulting solely from the negligent acts or omissions of OHS in connection with conduct of services.
11. Relationship of Parties
The relationship created by this Agreement is that of independent contractors. Nothing herein shall be construed to create a relationship between the parties of employer and employee, principal and agent, partners or joint venturers.
12. Entire Agreement
This is the entire agreement between the parties and supersedes all other agreements, either oral or in writing. No promises, warranties, inducements or representations have been made except as set forth in this Agreement. This Agreement may not be modified except by written agreements signed by authorized officers of the parties.
13. Governing Law
This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of Illinois without regard to principles of conflicts of laws.
14. Waiver of Breach
The failure of either party to require strict adherence of the other to the requirements of this Agreement shall in no way affect the respective rights of either party to enforce same nor shall any waiver of any breach of this contract be construed as a waiver of any subsequent breach or a waiver or modification of the provisions of this Agreement.
15. Force Majeure
Neither party shall be liable for failure or delay of performance hereunder arising from Acts of God or other acts or occurrences beyond control of the parties, including but not limited to acts of courts and regulatory bodies, fires, explosions, weather-related obstacles to performance, labor stoppages, war or rebellion.
16. Notices
All notices given under this Agreement shall be in writing and sent by first class United States mail, postage prepaid, to the other party as set forth below, or to such other person or address as either party may designate from time to time in writing to the other party.
3
To OHS:
Christine McMillin Optimum Health Solutions, Inc. 221 Northeast Glen Oak Avenue Peoria, Illinois 61614
To Client:
______
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.
OPTIMUM HEALTH SOLUTIONS, INC. CITY OF EAST PEORIA
By:______By:______
Date:______Date:______
4
EXHIBIT A
Fee Schedule
• Screening Fee: Client shall pay $70.00 per participant that completes any portion of the screening process (including the Health Risk Assessment or Screening).
• Health Coaching: Client shall pay $25.00 per call. This fee includes the predictive modeling tool for incentive based coaching programs.
• Programming: Client shall pay $500 per educational presentation.
• Vascular Screenings: Ultrasound Imaging of the Abdominal Aorta (AAA), Ankle Brachial Indices (ABI Testing) and Ultrasound Imaging of the Carotid Arteries. Client shall pay as follows per participant:
o 1 test - $49 o 2 tests - $89 o 3 tests - $129
Additional Fees: • Health Risk Assessments are available on-line only and included in the above fees. Paper copies of the Health Risk Assessment will be charged at a fee of $2.00 per assessment. • Personal Health Reports are provided on-line only and included in the above fees. Paper copies of the Personal Health Reports will be charged at a fee of $10.00 each. • Shipping Costs for paper copies of Health Risk Assessments or Personal Health Reports will be billed at cost.
• Payment of Fees: The Client shall pay all fees within thirty (30) days of receipt of the invoice.
5 City of East Peoria Department of Buildings & Inspections Facilities Management Division 401 W. Washington Street East Peoria, IL 61611
DATE: March 30, 2021
TO: The Honorable Mayor and City Council
THRU: Mark Hill, Commissioner of Accounts and Finance, Ty Livingston, Director of Planning and Community Development
FROM: Robert Cole, Director of Buildings & lnspections@ ___J SUBJECT: Public Safety Back Parking Lot Overlay
DISCUSSION: The Public Safety back parking lot is used by both Police and Fire Department. The existing parking lot is original to 1986. An evaluation and review were completed recently, and the following factors were considered:
• Safety- Parking lots should be as safe as possible to avoid accidents. The rear parking lot has semi-depth cracks, potholes and rises in elevation.
• Functionality- Alterations to the back lot would help with vehicles exiting by removing a portion of the curbing and straightening out the path .
• Cost- Costs to overlay versus replacing. The parking lot has a descent substrate making a basic asphalt overlay the most practical cost-effective option.
• Disruption- Temporary access to the building when the milling process is completed and before the bonding and overlay begins.
With the review completed, we feel the best option is to upgrade the portion of the parking lot with fresh new asphalt that will improve the safety and overall long-term performance of the parking lot with minimal costs and disruption to staff.
RESOLUTION NO. 2021-123
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER
WHEREAS, the Public Safety facility back parking lot is in need of a basic asphalt overlay repair to correct cracks, potholes, and rises in elevation due to the age of the existing parking lot (the “Public Safety Back Parking Lot Overlay Project”); and
WHEREAS, the City has obtained bids for the Public Safety Back Parking Lot Overlay Project; and
WHEREAS, the City received the lowest responsible bid from Tazewell County Asphalt Company (“Tazewell”) for the Public Safety Back Parking Lot Overlay Project in in the amount of $43,660.00 to be paid out of TIF funds; and
WHEREAS, the City desires now to accept the lowest responsible bid for the Public Safety Back Parking Lot Overlay Project as specified at “Exhibit A” (the “Low Bid”) attached hereto and incorporated herein by reference;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Low Bid is hereby approved and accepted, and the Mayor or his designee is hereby authorized and directed to accept the Low Bid together with such modifications therein as the Mayor in his discretion may approve; provided, however, that the City shall have no obligation under the terms of this Resolution until an executed original of the contract accepting the Low Bid has been delivered to Tazewell.
APPROVED:
Mayor
ATTEST:
______City Clerk
a dMslonof llnlledc..inxton Mktwtt, iDc. 121 West Park St. - P.O. Box 166 Tremont, Illinois 61568 CONCRETE GRAVEL BITUM1NOUS PA Vl:MENTS CONCRETE AND STEEL& BIUOGES AND CULVERTS OFFICEJo, PHONE !>25-2711 PILE DRIVING• EXCAVATING• DRAINAGE DITCHES AraArea Code Code 309PEORIA PEKIN 34'-7262676-4343 FAX 30!>-92S-7131 Quote To: City of EastPeoria JobName: 201 West Washington Paving ProjectLocatio n: Date of Plans: RobertCole Bid Date: 3/25/21 ,Mobile: Addendum: [email protected] fmiit Re.·11$...,,Q
ITEM DESCRJ.YfJON QUANTITY UNIT UNIT PRICE AMOUNT 10 3" Mill & Overlay& Strioin2 813.00 SY 50.95 41,422.35 20 Curb�placement 30.00 LF 75.00 ----2..250.00
GRANDTOTAL 43,672.35
NOTES: We will mill 3" offthe existing lot and pave 3" back with prime before we pave. In addition we will removethe curl> and excavate the additionalarea from the entrance to the ____. We wilJ use the mi11ing material from the parking lot for the new 8" agg base and then we will place 4" of asphalt on the wideneing area. The project will be stripedas per the existing lot.
Excludesall permits, fees, bonds, warrantybonds, etc. This quote is ftxed and firmfor 30 days. After30 days we reservethe right to reevaluatethe pricing. Payment due 30 days aftercomp letion of work. Thank ypu forthe oppommityIO bid on this project.We look to workingwith you. . forward TomWaU aR. A. Cullinanu.,...... &"'·-·-- Son -·-- ...... N... •� divit-� Signed------�- Signed------
Date 3-30 ...Z.\ Date
Page 1 of 1
2232 E. WASHINGTON ST. East Peoria, Illinois 61611 . Phone (309) 698-4716 FAX (309) 698-4730
Commissioners Dan Decker Mike Sutherland
TO: The Honorable Mayor and the City Council
FROM : Ric Semonski, Supervisor of Streets
DATE: March 29, 2021
SUBJECT: Funding Agreement for Installation of Traffic Signal Cabinets, Controllers, Communication, Equipment, and Video Detection Systems.
DISCUSSION:
The Illinois Department of Transportation will be modernizing various traffic signals along IL 116, US 24 and Washington Street. The various traffic signals are listed in the attached agreement. These Signalized intersections are maintained by the State and City through previous agreements.
Improvements will include new traffic signal controllers and communications equipment.
The said improvements will be beneficial to monitoring motor and pedestrian movements and will be permanent in nature.
The Illinois Department of Transportation has included the above-mentioned intersections in a larger scale contract. The engineer’s pre-bid estimated cost for the City’s portion is $5,313 with a not-to-exceed 125% of the agency estimated construction and engineering cost. You are approving spending $5,313 and depending on the final award/completion cost, the City’s cost will not exceed 125% of the estimated cost. The States estimated total construction cost for this project is $596,390.
RECOMMENDATION: I recommend that the City approve the Agreement between the City and the Illinois Department of Transportation as summarized above and described in the attached agreement. The City’s cost for this project will be paid from its Street Operations and Maintenance budget line item 11-00-0-054.
“EAST PEORIA-HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-124
East Peoria, Illinois , 2021
RESOLUTION BY COMMISSIONER ______
A RESOLUTION APPROVING AN AGREEMENT WITH IDOT FOR MODERNIZATION AND INSTALLATION OF TRAFFIC SIGNAL CABINETS, CONTROLLERS, COMMUNICATION EQUIPMENT, AND VIDEO DETECTION SYSTEMS IMPROVEMENT PROJECT
WHEREAS, traffic signals at various roadway intersections located along IL Route 116, US 24, and Washington Street in the City of East Peoria are in need of modernization and related improvements, including installation of traffic signal cabinets, controllers, communication equipment, and video detection systems; and
WHEREAS, the Illinois Department of Transportation (“IDOT”) has proposed a project to modernize and improve these various traffic signals along IL Route 116, US 24, and Washington Street (as set forth in Exhibit A), which will include installation of traffic signal cabinets, controllers, communication equipment, and video detection systems (the “Traffic Signal Modernization Project”); and
WHEREAS, while the cost associated with the Traffic Signal Modernization Project will be almost entirely paid by Federal funding and State funding, the City is obligated to pay a small portion of the Project costs associated with the signalization and upgraded vehicle detection improvements portion of the Project; and
WHEREAS, an agreement for the Traffic Signal Modernization Project between IDOT and the City has been prepared, allocating $5,313 of the $596,390 total Project cost to the City, and this agreement is attached hereto and incorporated by reference as “Exhibit A” (the “IDOT Agreement”); and
WHEREAS, under the terms of the IDOT Agreement, the maximum cost that could be incurred by the City in relation to the Traffic Signal Modernization Project is $6,642 (being 125% of the estimated City cost for the Project of $5,313); and
WHEREAS, under the terms of the IDOT Agreement, it is necessary for the City to appropriate sufficient funds to pay the City’s share of the cost of the Traffic Signal Modernization Project; and
WHEREAS, the City Council for the City of East Peoria hereby finds that it is in the best interests of the City to enter into the IDOT Agreement for the Traffic Signal Modernization Project and to appropriate the required funding of $5,313 (up to a maximum of $6,642) for the City’s share of the cost of the Traffic Signal Modernization Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. The above recitations are found to be true and correct.
Section 2. The IDOT Agreement for the Traffic Signal Modernization Project is hereby approved.
Section 3. The City Council for the City of East Peoria hereby appropriates the sum of Five Thousand Three Hundred Thirteen Dollars ($5,313), or up to Six Thousand Six Hundred Forty-Two Dollars ($6,642) should additional funding become necessary, from any money now or hereafter allotted to the City for the City’s share of the cost of the Traffic Signal Modernization Project as provided in the IDOT Agreement.
Section 4. On behalf of the City, the Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, the IDOT Agreement (Exhibit A) and any related IDOT documentation for the Traffic Signal Modernization Project, together with such changes therein as the Mayor in his discretion deems appropriate and necessary, for undertaking and funding the City’s share of the Traffic Signal Modernization Project as provided in the IDOT Agreement.
Section 5. Upon award of the contract for completing the improvements for the Traffic Signal Modernization Project, the City shall pay to IDOT in a lump sum from any funds allotted to the City for this Project in an amount equal to 80% of the City’s share under the IDOT Agreement, and the City will pay IDOT the remainder of the City’s share in a lump sum upon completion of the Project based upon final cost incurred for the Project.
Section 6. The City Council further agrees to pass a supplemental resolution to provide necessary funds for the City’s share of the cost of the Traffic Signal Modernization Project if the amount appropriated herein by the City proves to be insufficient to cover the City’s share of the final cost incurred for the Project.
Section 7. This Resolution shall be in full force and effect immediately upon its passage and approval by the City Council.
APPROVED:
______Mayor ATTEST:
______City Clerk EXHIBIT A
IDOT Agreement for Traffic Signal Modernization Project
5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed
hereunder approval of the plan's specifications, by resolution or letter.
6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if required,
at no expense to the STA TE.
7. The CITY agrees to cause its utilities installed on right-of-way after said right-of-way was
acquired by the STATE or installed within the limits of a roadway after the said roadway's
jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no
expense to the STA TE.
8. Upon final inspection of the improvement, the STATE and CITY will continue their respective
maintenance responsibilities for the traffic signal, controllers and communication equipment,
installed herein in accordance with the existing Master Agreement executed on July 1, 2011
or in accordance with any such Master Agreement that may be executed in the future.
9. The parties hereby mutually agree that the obligations of the parties will cease immediately
without penalty being required if. in any fiscal year, the Illinois General Assembly or Federal
funding source fails to appropriate or otherwise make available funds for this contract.
10. This Agreement and the covenants contained herein shall be null and void in the event the
contract covering the construction work contemplated herein is not awarded within three years
subsequent to execution of the Agreement.
11. The CITY certifies that its correct Federal Taxpayer Identification Number is ------· ·- and
the CITY is doing business as a municipality whose mailing address is 401 West Washington
Street, East Peoria, Illinois 61611.
- 3 - Various Routes State Section: D4 ITS System 2021-1 Peoria & Tazewell Counties Location: Installation of traffic signal cabinets, Controllers, communication equipment, and Video detection systems Job No. C-94-038-21 Contract No. 68G21 Catalog No.: 036153-00D Agreement No.: JN-421-015
11. The CITY certifies that its correct Federal Taxpayer Identification Number is and
the CITY is doing business as a municipality whose mailing address is 401 West Washington
Street, East Peoria, Illinois 61611.
This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns.
STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION CITY OF EAST PEORIA
By: By: Kensil A Garnett, P.E. n Kahl, Mayor Region Three Engineer
Date: Date: 3/29/2021
Attest: Morgan Cadwalader, City Clerk
RH :tdp\pjl\s:\mgr1\winword\progdev\agreements\joint\jn421015.docx - 4 -
2232 E. WASHINGTON ST. East Peoria, Illinois 61611. Phone (309) 698-4716 FAX (309) 698-4730
Commissioners Dan Decker Michael Sutherland
TO: The Honorable Mayor and the City Council
FROM: Ric Semonski, Supervisor of Streets
DATE: April 1, 2021
SUBJECT: RECOMMENDATION TO APPROVE $14,225.00 OF OPERATION AND MAINTENANCE FUNDS (O&M) FOR THE PURPOSE OF PERFORMING NEEDED EROSION AND CONTROL WORK TO THE FAHEYHOLLOW BRIDGE STRUCTURE.
DISCUSSION:
There are 14 inventoried bridges in the City of East Peoria. All are on a State/ Federal Highway inventory system requiring detailed monitoring and tracking of defects. Inspections and documentation are performed on a regular basis by a qualified engineer. This information is fed back to the Federal Highway Administration’s data system and monitored. When there is an issue noted during inspections it is repaired and depending on the severity of the issue the bridge may be listed as deficient in its standing as a properly maintained structure.
During last season’s heavy rain events, a large portion of the riparian erosion control was washed away from under the Fahey Hollow bridge. This material is intended to prevent erosion of the bridge structural components such as wing walls and abutment walls. The structure is not currently compromised and is structurally sound. Performing the erosion control work will ensure all bridge components remain safe and extend the structures life. The Fahey Hollow Bridge is the second newest bridge in inventory.
The above- mentioned work will be performed using in-house crews saving a considerable amount of money.
Attached is a quote for material and another for trucking. The type of riprap required for this work is not locally available and will require hauling from a Vermillion, IL Quarry.
RECOMMENDATION: Approve spending $14,225.00 of Street Department Operations and Maintenance Funds from account 11-00-0-055 titled Maintenance and Repair of Storm Sewers to pay for erosion control material and trucking. $8,554.50 will be spent on trucking and $5,670.00 will be spent on material for a total of 250 tons of rip-rap stone.
“EAST PEORIA-HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-125
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER
WHEREAS, due to large rain events in 2020, the Fahey Hollow Bridge experienced significant loss of erosion control materials that ensure the stability and viability of the Bridge, and thus the Fahey Hollow Bridge of is in need of replacement erosion control material and transportation of this material to prevent erosion of the bridge structural components (the “Fahey Hollow Bridge Erosion Control Project”); and
WHEREAS, RiverStone Group, Inc. and Kennel Trucking (“the Contractors”) have provide quotes for the erosion control material and the trucking of this material associated with the Fahey Hollow Bridge Erosion Control Project in accordance with the proposals attached hereto labeled as “Exhibits A and B” and incorporated by reference (the “Proposals”) at a cost of $5,670.00 (erosion control material) and $8,554.50 (trucking), and totaling $14,224.50 for the Project; and
WHEREAS, the City hereby finds that it is in the best interest of the City to accept the Proposals from RiverStone Group, Inc. and Kennel Trucking for the Fahey Hollow Bridge Erosion Control Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Proposals from RiverStone Group, Inc. and Kennel Trucking for the Fahey Hollow Bridge Erosion Control Project are hereby approved, and the Mayor or his designee is hereby authorized and directed to accept the Proposals on behalf of the City at a total cost not to exceed $14,224.50, together with such changes therein as the Mayor in his discretion may approve; provided, however, that the City shall have no obligation under either Proposal or the terms of this Resolution until an executed original of such acceptance documentation has been delivered respectively to RiverStone Group, Inc. and Kennel Trucking.
APPROVED:
______Mayor ATTEST:
______City Clerk RiverStone Group, Inc. Quote #: EASCIT002 4640 - E. 56th Street Quote Date: 3/31/2021 Davenport, IA 52807 Page 1 of 1 Main office: (309)757-8250 Fax: (309)757-8257 Salesperson: Andrew Skoog Bill To: Order description: Customer: EASCIT CITY OF EAST PEORIA FAHEY HOLLOW RD/OVER KERFOOT CREEK 100 S MAIN ST EAST PEORIA, IL 61611
Contact: NICK WILLIAMS Email: [email protected] Phone: 309-698-4715 Fax: 309-698-4747 Letting Date: 3/31/2021 Price Per Ton Material ID Description Quantity Unit FOB Plant Plant RR2A 022RR02 IL ST 4" BEDDING 0.00 Ton $13.50 Vermilion Quarry MC47 RR6A 022RR06 600# RIP RAP 0.00 Ton $27.00 Vermilion Quarry MC47
Quote Totals: 0.00 Notes:
Sales tax not included in material price. Current rates (subject to change): IL Exempt-Gov't Terms: Net 30. A 1 1/2 % per month, 18% per annum, service charge will be added to all balances over 30 days.
1 RiverStone Group, Inc. WILL NOT be responsible for meeting ANY bituminous mix design criteria (including in-place). 2.. These prices are based on acceptance of this quote within 30 days of the quote date. 3. These prices are based on receiving an order for all material quoted. 4. FAILURE OR DELAY OF PERFORMANCE: RiverStone Group, Inc. shall not have any liability to the buyer or any third parties for failure or delay of performance due to circumstances beyond its reasonable control including, without limitation, acts of God or nature, act of government or insurrections, fires, floods, tornadoes, strikes (including labor trouble or other industrial disturbance), war, acts of terrorism, embargoes or blockades, shortages, legal restrictions, or power, communication, satellite or network failures. 5. This transaction is further governed by the Terms and Conditions stated on the back of RiverStone Group, Inc.’s invoice, which is fully incorporated by reference as if restated on this document.
Accepted by: Please complete the following: (print name)
PO #: (signature) Job #:
Date: Letting date: Circle one: Taxable / NonTaxable
Date Printed: 3/31/2021 rev. 1.40A 12/13/2013 K kennel Trucking LLC P.O. Box 830 Metamora, IL 61548 (309)367-2104 (309)367-4464 – fax date: 3-30-2021
TO: Riverstone Attn: Andy
Over Kerfoot Creek PROJECT: Fahey Hollow Road-East Peoria
TRUCK PIT MATERIAL MATERIAL TAX RATE DEL. RATE TOTAL COST
Vermilion R.R.#2 A/Q $16.50/ton
Vermilion R.R.#6 A/Q $17.85/ton
SEMIS $100.00 PER HOUR TANDEM $87.00 PER HOUR
Department of PUBLIC WORKS 2232 E. Washington Street, East Peoria, IL 61611 Telephone: (309) 698-4715 Fax: (309) 698-4730
Commissioners Dan Decker Mike Sutherland
TO: The Honorable Mayor and the City Council
THRU: Michael Sutherland, Commissioner of Public Property
FROM: Cord Crisler, Water and Wastewater Superintendent
DATE: March 25, 2021
SUBJECT: Faulkner Dr. sewer pipe support culvert erosion repair
DISCUSSION:
This resolution is regarding the restoration and installation of erosion controls on Faulkner Dr. The work performed required equipment that was outside the scope of what the city has on hand.
RECOMMENDATION:
Approve invoice 72072 from Stark Excavating for $15,087.93
“EAST PEORIA -- HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-131
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER
WHEREAS, the storm water erosion control on Faulkner Road had failed, which was compromising a sanitary sewer line and required repair, and the City was unable to complete this work, thereby necessitating the completion of this erosion control repair work along Faulkner Road on an emergency basis by an outside contractor (the “Project”); and
WHEREAS, Stark Excavating (“Stark”) completed the Project as specified in the invoice attached hereto labeled as “Exhibit A” (the “Stark Invoice”) at a cost of $15,087.93;
WHEREAS, the City hereby finds that it was in the best interest of the City to have the Project completed on an emergency basis and that payment should be provided to Stark for completing the Project on an emergency basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the completion of the Project on an emergency basis under the contract with Stark is hereby approved and actions taken by City Officials to complete the Project are hereby ratified and approved, and the City Treasurer is hereby authorized and directed to pay the sum of $15,087.93 to Stark for the Project as specified in the Stark Invoice.
APPROVED:
______Mayor
ATTEST:
______City Clerk
Department of PUBLIC WORKS 2232 E. Washington Street, East Peoria, IL 61611 Telephone: (309) 698-4715 Fax: (309) 698-4730
Commissioners Dan Decker Mike Sutherland
TO: The Honorable Mayor and the City Council
THRU: Michael Sutherland, Commissioner of Public Property
FROM: Cord Crisler, Water and Wastewater Superintendent
DATE: March 25, 2021
SUBJECT: Circle Drive 15”
DISCUSSION:
This resolution is regarding the replacement of a failing 15” culvert and erosion control on Circle Drive. The work performed required equipment that was outside the scope of what the city has on hand.
RECOMMENDATION:
Approve invoice 72073 from Stark Excavating for $12,745.92
“EAST PEORIA -- HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-132
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER
WHEREAS, the storm water culvert and erosion control on Circle Drive were failing and required replacement, and the City was unable to complete this work, thereby necessitating the installation of new 15-inch culvert and adjacent erosion control work along Circle Drive on an emergency basis by an outside contractor (the “Project”); and
WHEREAS, Stark Excavating (“Stark”) completed the Project as specified in the invoice attached hereto labeled as “Exhibit A” (the “Stark Invoice”) at a cost of $12,745.92;
WHEREAS, the City hereby finds that it was in the best interest of the City to have the Project completed on an emergency basis and that payment should be provided to Stark for completing the Project on an emergency basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the completion of the Project on an emergency basis under the contract with Stark is hereby approved and actions taken by City Officials to complete the Project are hereby ratified and approved, and the City Treasurer is hereby authorized and directed to pay the sum of $12,745.92 to Stark for the Project as specified in the Stark Invoice.
APPROVED:
______Mayor
ATTEST:
______City Clerk
Department of PUBLIC WORKS 2232 E. Washington Street, East Peoria, IL 61611 Telephone: (309) 698-4715 Fax: (309) 698-4730
Commissioners Dan Decker Mike Sutherland
TO: The Honorable Mayor and the City Council
THRU: Michael Sutherland, Commissioner of Public Property
FROM: Cord Crisler, Water and Wastewater Superintendent
DATE: March 25, 2021
SUBJECT: Circle Dr. sewer pipe support culvert erosion repair
DISCUSSION:
This resolution is regarding the restoration and installation of erosion controls on Circle Drive. The work performed required equipment that was outside the scope of what the city has on hand.
RECOMMENDATION:
Approve invoice 72101 from Stark Excavating for $12,106.77
“EAST PEORIA -- HOME OF THE FESTIVAL OF LIGHTS” RESOLUTION NO. 2021-133
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER
WHEREAS, the storm water erosion control on Circle Drive had failed and required repair, and the City was unable to complete this work, thereby necessitating the completion of the additional erosion control work along Circle Drive on an emergency basis by an outside contractor (the “Project”); and
WHEREAS, Stark Excavating (“Stark”) completed the Project as specified in the invoice attached hereto labeled as “Exhibit A” (the “Stark Invoice”) at a cost of $12,106.77;
WHEREAS, the City hereby finds that it was in the best interest of the City to have the Project completed on an emergency basis and that payment should be provided to Stark for completing the Project on an emergency basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the completion of the Project on an emergency basis under the contract with Stark is hereby approved and actions taken by City Officials to complete the Project are hereby ratified and approved, and the City Treasurer is hereby authorized and directed to pay the sum of $12,106.77 to Stark for the Project as specified in the Stark Invoice.
APPROVED:
______Mayor
ATTEST:
______City Clerk
EAST PEORIA FIRE DEPARTMENT 201 W. Washington Street East Peoria, IL 61611 Phone: (309) 427-7671
John Knapp Fire Chief TO: The Honorable Mayor and the City Council
THRU: Commissioner Mingus
FROM: Fire Chief John Knapp
DATE: April 1, 2021
SUBJECT: Firefighter/Fire Investigator Tyler Young
DISCUSSION: Please consider a resolution which would authorize Firefighter/Fire Investigator Tyler Young to be classified as an Arson Investigator with the East Peoria Fire Department. He has completed the necessary training to do so and was a sworn police officer prior to coming to the East Peoria Fire Department. He is currently Certified as an Arson Investigator by the Illinois Office of the State Fire Marshal. He will be joining three other Arson Investigators with the department and will fill the role in advance of anticipated retirements.
RECOMMENDATION: Approve a resolution authorizing the classification of Tyler Young to Arson Investigator with the East Peoria Fire Department.
cc: City Clerk Morgan Cadwalader
RESOLUTION NO. 2021-126
East Peoria, Illinois ______, 2021
RESOLUTION BY COMMISSIONER ______
WHEREAS, 20 ILCS 2910/1 authorizes the City of East Peoria to classify qualified members of its Fire Department as peace officers for the purpose of investigating fires or explosions which may be the result of arson or arson-related crimes; and
WHEREAS, Firefighter Tyler Young has received extensive training in the investigation of arson and arson-related crimes and has satisfied all the requirements imposed by 20 ILCS 2910/1;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1. Firefighter Tyler Young is hereby authorized and directed to investigate fires or explosions in or on behalf of the City of East Peoria.
Section 2. Firefighter Tyler Young is hereby classified as a peace officer for the City of East Peoria and as such shall possess all the powers and authority enumerated at 20 ILCS 2910/1.
APPROVED:
Mayor
ATTEST:
City Clerk