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30 July 2009 at 4.00Pm Meeting of the Council of The City and County of Swansea th 30 July 2009 at 4.00pm COUNCIL SUMMONS You are hereby summoned to attend a Meeting of the COUNCIL OF THE CITY AND COUNTY OF SWANSEA to be held in the Council Chamber, Civic Centre, Swansea on Thursday, 30th July 2009 at 4.00 p.m. The following business is proposed to be transacted: 1. Apologies for Absence. 2. To Receive Disclosures of Personal and Prejudicial Interests from Members in accordance with the provisions of the Code of Conduct adopted by the City & County of Swansea. (NOTE: You are requested to identify the Agenda Item / Minute No. Planning Application No. and Subject Matter to which the interest relates). 3. To receive and sign as a correct record the Minutes of the Council 6-20 meeting held on 18th June 2009, and the minutes of Extraordinary Council meetings held on 26th June and 11th July 2009. 4. Presiding Officer’s Announcements. 5. Leader’s Announcements. 6. Public Questions in accordance with Procedure Rule 16. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with within a ten minute period. 7. Public Presentations: Importance of the Commons to the City & County of Swansea – Malcolm Ridge, Gower Society. 8. Annual Report of the Standards Committee for 2008/09. 21-30 9. Cabinet Member Reports: (A) Community Leadership and Democracy (1) Membership of Committees/Outside Bodies. 31-32 (B) Economic & Strategic Development (1) Wales Audit Office Report “Development Control” – Composition of 33-35 Planning Committees. (C) Environment Portfolio (1) Regional Transport Plan for South West Wales. 36-39 10. Report of the Head of Communications (1) Review of Respite Services for Older People in Swansea - Health 40-59 Social Care & Well Being Overview Board. 11. Report of the Corporate Director (Social Services) (1) Child and Family Services. 60-78 12. Report of the Chief Executive (1) Review of Electoral Arrangements. 79-82 (2) Update to Councillors Allowances Handbook. 83-108 (3) Independent Remuneration Panel for Wales ‘Way Forward’ Policy 109-131 Consultation July 2009. (4) Councillors Allowances & Expenses 2008/09. 132-135 13. Councillors’ Questions under Council Procedure Rule 15 136-147 14. Notice of Motion from Councillors D Phillips, J Burtonshaw, J Miles, B Lloyd, C Thomas, R Stewart, M Child, R Francis-Davies, C Richards and P Matthews This Council believes that every child should be given the support and encouragement to realise their full potential and that a strong, stable family environment offers the best basis to achieve this. However it also recognises that not all children have the benefit of such a supporting family environment and that some children, through no fault of their own, face the upheaval and trauma of being taken into care. This Council believes that responding to the complex causes of family breakdown that put children at risk, and which are leading to a significant increase in the numbers of children being taken into care, requires sensitivity and compassion. Council considers it is imperative that there is an evident commitment to such sensitivity and compassion at all levels in the authority and that this is expressed by both its political and administrative leaders. Council states unequivocally that it is unacceptable for any member of council or the authority to publicly pronounce or privately harbour views that some parents of children in care should be prevented from having any more children, by compulsory sterilisation if necessary. It believes that such extremist views have no place in mainstream politics in Britain. Council calls upon the Leader of Council and the Chief Executive to unambiguously condemn such views and explicitly assure Council that such statements not only have not, but also do not, form part of the policy considerations of the Authority. Council calls on them to ensure that no member of the Cabinet or Senior Management team hold or agree with such views, and provide an assurance that such statements will not be tolerated within the Authority. 15. To authorise the affixing of the Common Seal to any document necessary to carry into effect any resolution passed or confirmed at this meeting David Daycock Head of Legal and Democratic Services Civic Centre Swansea 23rd July 2009 To: All Members of the Council Item No. 2 Disclosures of Personal Interest from Members To receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing - - details of the prejudicial interest; - details of the business to which the prejudicial interest relates; - details of, and the date on which, the dispensation was granted; and - your signature Z:\Committees\A Agenda Pack\Council\2008-09\08 June 26\02 - Disclosures of Personal Interest.doc CITY AND COUNTY OF SWANSEA MINUTES OF THE COUNCIL OF THE CITY AND COUNTY OF SWANSEA HELD AT CIVIC CENTRE, SWANSEA ON THURSDAY 18TH JUNE 2009 AT 4.00 P.M. PRESENT: Councillor E W Fitzgerald (Presiding Officer) presided Councillor(s): Councillor(s): Councillor(s): V N Abbott D H James D Phillips V A Bates Hughes D I E Jones G Phillips P M Black J W Jones C L Philpott J E Burtonshaw M H Jones D Price M C Child M R Jones T H Rees A R A Clement S M Jones S J Rice A C S Colburn W E A Jones I M Richard W J F Davies J B Kelleher D A Robinson A M Day R H Kinzett G Seabourne C R Doyle E T Kirchner P B Smith J Evans R J Lloyd R C Stewart W Evans K E Marsh R J Stanton R Francis-Davies P M Matthews D G Sullivan M E Gibbs P N May C Thomas J B Hague P M Meara D W W Thomas M J Hedges J T Miles L G Thomas C A Holley W K Morgan J M Thomas N A Holley H M Morris N J Tregoning D H Hopkins J Newbury D P Tucker D T Howells B G Owen S M Waller Thomas B J Hynes 14. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors N S Bradley, P R Hood-Williams, A Jopling, R D Lewis, A Lloyd, J C Richards, M Smith and R L Smith. 15. DISCLOSURES OF INTEREST The Monitoring Officer gave advice regarding declarations of interest in relation to items on the Council Summons. In accordance with the provisions of the Code of Conduct adopted by the City & County of Swansea, the following interests were declared: Minutes of Council of the City & County of Swansea (18.06.09) Cont’d Councillor P M Black - Item 8(b)(i) - Wife is employed by the Council and based at St Helens School - personal and prejudicial and left the meeting while the item was being discussed. Councillor A M Day - Item 8(b)(iii) - Trustee of Parklands Church in Maes-y-Gollen, Sketty - personal and prejudicial and left the meeting while the matter was being discussed. Item 9(a) - mother-in-law in receipt of Social Services transport - personal. Councillor J B Hague - Item 10 - Councillor questioned No. 3 - Director of Swansea Stadium Management Company - personal and prejudicial and left the meeting while the matter was being discussed. Councillor D H Hopkins - Item 8(a)(i) - Family living at Gloucester House - personal and prejudicial and left the meeting while the item was being discussed.
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