Eastern Coalfields Limited
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PO no: 05853053(40) Date: 02/07/2013 M/s Indian Oil Corporation Limited Eastern Coalfields Limited (A Subsidiary of Coal India Limited) Office of the Chairman-Cum-Managing Director, Materials Management Deptt - (Purchase) Wing, Sanctoria, PO- Disergarh, Distt-Burdwan, West Bengal (Pin No. 713333) Fax : 0341-2522061, 2520459 PURCHASE ORDER NO.05853053(40) DATED: 02/07/2013 To BY REGD. POST M/s. Indian Oil Corporation Limited., Red Cross Road, City Centre, Durgapur-713216 Dear Sirs, Sub: SUPPLY OF TRANSFORMER OIL. Ref: Our R.C. No. ECL/GM (MM)/05/Transformer Oil/RC/2013-14/544 dated: 29.06.2013 valid up to 1(one) year. Please arrange to supply the following materials as per terms and conditions given below against our Rate Contract referred above. Sl.No. Description of Items Required Unit Price Extended Value Quantity (Basic)/Ltr. (Rs.) 01. New Insulating Oil (Transformer Oil “SERVO 41370 Rs.62.00 Rs. 2564940.00 ELECTRA”) for Transformer liters. and Switchgear conforming to IS-335/1993 with up to date amendment as well as ISI Marked and Packed in NEW MS Drum as per IS: 1783. TOTAL :: Rs.2564940.00 (RUPEES TWENTY FIVE LAKHS SIXTY FOUR THOUSAND NINE HUNDRED FORTY ONLY) Details Specification as per Annexure-X . Material Code : 17020112-92030510012 . TERMS AND CONDITIONS :- 01) Price: The above prices are FOR Destination basis and FIRM. 2) EXCISE DUTY & Ed. CESS: a) To be paid extra at actual against submission of documentary evidence. Present rate of Excise duty and Cess is @ 14.42%( i.e. Rs. 8.94 per ltrs.). 1 | P a g e PO no: 05853053(40) Date: 02/07/2013 M/s Indian Oil Corporation Limited b) Refund/credit on the Excise Duty, if any, obtained shall have to be passed on to us (the buyers) and you shall have to submit a certificate to this effect from your auditors. c) The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise Rules. i) Name of the Consignor ii) Address of the consignor iii) Centralized Central Excise Registration No. of Consignor iv) Address of Corporate Office v) Central Excise Division vi) Central Excise Range vii) Commissionerate viii) TIN No. & VAT No. ix) Name and address of the Consignee x) Central Excise Registration No. of Consignee xi) Central Excise Range, Division and commissioner ate of Consignee xii) Description and classification of goods xiii) Time and date of removal xiv) Mode of Transport and vehicle Registration No. & RR No. xv) Rate of Duty xvi) Quantity and Value of Goods xvii) Excise duty, Primary Edu. Cess & S.H. Edu. Cess xviii) Invoice should be in Triplicate (Original for buyers, Duplicate for Transporter and Triplicate for Consignor/Assessee) d) Information relating to ECL to be incorporated by you in your invoices:- i) Centralized Central Excise Registration No. of ECL AAACE7590EEM001. ii) Address of Corporate Office : Office of CMD, Eastern Coalfields Ltd. Sanctoria-713333 iii) Central Excise Division Asansol –II, Senraleigh Road, Asansol – 713305. iv) Central Excise Range, Kulti, X-10, South Road, Burnpur-713325. v) Commissionerate, Bolpur (West Bengal) vi) TIN No. & VAT No. : 19741701222 & 19741701028 vii) Centralised Service Tax Registration No. of ECL AAACE7590EST007. 03) CST: as legally leviable will be paid extra at actual at concessional rate which is presently applicable @ 2% . Necessary CST declaration form “C” will be issued by the Paying Authority. 04) DELIVERY: Preferably Ex-Stock and @ 15 K.L. per month. Supply will be made from Servo Lub Depot, Bastakola, IOC Ltd, Dhanbad. 05) PAYMENT TERMS: 100% payment shall be made within 21 days from the date of receipt and acceptance of materials or submission of bills whichever is later. 06) FREIGHT CHARGES: NIL 2 | P a g e PO no: 05853053(40) Date: 02/07/2013 M/s Indian Oil Corporation Limited 07) INSURANCE CHARGES: NIL 08) CONSIGNEE: Depot Officer, Sodepur Central Stores, ECL, PO. Sundarchak, DT. Burdwan, West Bengal. NOTE FOR CONSIGNEE: Please send SR Notes, Challan, Inspection Note and 3 (three) copies of bills (including the Original) and any other requisite documents, to the paying authority. 09) Paying Authority: General Manager (F) I/C, CMD’s Office, ECL, HQ. 10) Packing & Marking: Supply should be made in brand new non-returnable MS Barrels of 210 liters. Capacity – Your product should confirm to relevant IS specification. 11) Price Certificate: The following price certificate should be provided by you on the body of all your Bills/Invoice “PRICES CHARGED ARE THE SAME AND LOWEST AS CHARGED/CHARGEABLE TO ALL OTHER GOVT. DEPTTS./PUBLIC SECTOR UNDERTAKING/COAL INDIA LTD. OR ITS SUBSIDIARIES”. 12) Liquidated Damages: In the event of failure to dispatch/deliver the store within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order, and in the event of breach of any of the terms and conditions mentioned in the supply order ECL reserves its right - a. To recover from the supplier as agreed Liquidated Damages a sum not less than 0.5% of the price of any stores which is supplier has not been able to supply as aforesaid for each week or part thereof during which the delivery of such stores may be in arrears limited to 10% (ten percent). However, where felt necessary the limit of 10%(ten percent) can be increased to 15% (fifteen percent). b. To purchase elsewhere after due notice to the supplier on the account and at the risk of the defaulting supplier the stores not supplied or other of a similar description without canceling the supply order in respect of consignment not yet due for supply. c. To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost of defaulting supplier and also. d. To extend the period of delivery with or without penalty as may be considered fit and proper. The penalty if imposed shall not be more than the agreed liquidated damages referred in clause above. e. To forfeit the Security Deposit in full or part. f. Whenever under this contract a sum of money is recoverable from and payable by the supplier Coal India Ltd. and its subsidiaries shall be at liberty to recover such sum by appropriating on part or in whole. By deducting any sum 3 | P a g e PO no: 05853053(40) Date: 02/07/2013 M/s Indian Oil Corporation Limited or which at any time thereafter may become due on the supplier in this or any other contract should this sum not sufficient to cover the amount recoverable, the successful tenderer shall have to pay to ECL on its demand. You shall, however, not be entitled to get any gain on any such purchase. 13) Price Fall Clause: The price charged for the stores supplied against this order by you shall in no event exceed the lowest price at which you sell the stores or offer to sell the store of identical description to any other Organization during the period of the contract. If you at any time during the period of contract reduce the sale price or sell to any other organization at a price lower than the price chargeable under this contract you shall forthwith notify such reduction to the undersigned and the price payable under the contract for stores supplied after the date of coming into force of such reduction in sale price shall stand correspondingly reduced. 14) Security Deposit: Exempted (A Govt. India Enterprise). 15) Guarantee : The materials should conform to relevant IS specification and shall be guaranteed for a period of 12 months from the date of use or 18 months from the date of receipt and acceptance of materials at site. If any defect is found in the materials the same should be replaced free of cost by you on intimation to the consignee within 15 (fifteen) days. 16) Test Certificate: Manufacturers Test Certificate of the product should be submitted along with challan of each supply. 17) Inspection: Inspection will be done at Consignee’s end by the authorized representative of GM (E&M), ECL, HQ. ECL reserve right to have joint sampling of transformer oil , if felt necessary , during the inspection at consignee end and get the same inspected at any national laboratory (near –by) like NTH, Kolkata or CFRI , Dhanbad . The cost of inspection shall be initially born by the supplier but shall be reimbursed subsequently by ECL. 18) Except under specific instruction delivery to stores is restricted up to 3.00 PM on all working days except on Saturdays. 19) No material against this order should be supplied after expiry of the schedule delivery period (Clause-5) unless formal extension period is issued to you in writing from this office. 20) Dispatch Instruction: Material duly packed and insured are to be dispatched by Road Transport consigned to the above stores entirely at your risk and cost. 21) One copy of the dispatch document should invariably be forwarded to the undersigned. 22) Please quote purchase order no. and date in all your correspondence. 23) This purchase order is subject to terms and conditions as per enclosed Annexure-A (General Terms and Conditions) attached if not stated otherwise on the body of the purchase order. 4 | P a g e PO no: 05853053(40) Date: 02/07/2013 M/s Indian Oil Corporation Limited 24) Duplicate copy of this order, duly signed and stamped should be returned to this office as a token of acknowledgement of this purchase order. 25) A copy of BIS Marking License duly stamped and signed must be submitted along with each consignment.