Eastern Coalfields Limited (A subsidiary of Coal Limited) Office of the Chairman-Cum-Managing Director Materials Management Department - Purchase wing Sanctoria, P.O.- Disergarh, District-Burdwan, - 713333 Telefax : 0341-2522061, email: [email protected] website: www.easterncoal.gov.in ; CIN - U10101WB1975GOI030295

PO NO: 05826092(40) Dated: 16.07.2016

To, M/s. LIMITED REGISTERED POST CITY CENTER, DURGAPUR – 713 216 DIST: BURDWAN, WEST BENGAL

Dear Sir, Sub: Procurement of MS (Petrol) & HSD Ref: Your Quotation No. DGP/CON/ECL dated: 27.04.2016

With reference to the above, we hereby place our order on you for supply of the following materials as per prices, terms and conditions as given herein under:-

Sl.No. Description of Quantity Unit Price Extended Value Materials (Per KL) 01 MS (Petrol) 48 KL Rs. 62,055.70 Rs. 29,78,673.60 02 HSD 48 KL Rs. 49,099.39 Rs. 23,56,771.00 Total : Rs. 53,35,444.60

(Rupees Fifty Three Lakh Thirty Five Thousand Four Hundred Forty Four and Paise Sixty Only)

TERMS AND CONDITIONS:

01) PRICE : The above prices are landed prices on FOR destination basis (Sanctoria IOC consumer pump, CMD’s Office campus). Details / break-up of the price (per KL) of MS (Petrol) & HSD are as below:

Particulars MS (Petrol) HSD Price (Rs. / KL) as on 27.04.2016 Transaction value 26,109.15 22995.84 Excise Duty 9,480.00 11330.00 Additional Excise Duty 12,000.00 6000.00 Local Transportation Charge 142.00 142.00 Actual Transportation Charge 221.55 221.55 Sub-Total 47,952.70 40,689.39 Sales Tax @ 25% (for MS) & @ 17% (for HSD) 13,120.00 7,700.00 Sales Tax Rebate 17.00 290.00 Cess 1,000.00 1,000.00 Landed Price / KL 62,055.70 49,099.39

However, Price on the date of supply/delivery will be acceptable/payable.

02) Excise Duty & Additional Excise Duty: Shall be payable as applicable on date of delivery. However, the present amounts are indicated above in the landed price.

03) Sales Tax / VAT : VAT will be payable as applicable on the date of delivery. Present rate for MS is 25% or Rs. 13.12 per litre, whichever is higher & HSD is 17% or Rs. 7.70 per litre, whichever is PO NO: 05826092(40) dated: 16.07.2016

higher, as per your offer and the same has been shown in the above landed price. The rebate as offered by M/s IOC will be availed.

04) PAYMENT: 100% payment shall be made against delivery through EFT / RTGS / Cheque. For arranging payment, Dy. G.M. (Admn.) shall arrange Proforma Invoice for value of full tanker load of 8/10/12 KL on as and when required basis. Proforma Invoice shall be submitted by you in triplicate.

05) DELIVERY: Will be made by Tanker at our Sanctoria Consumer Pump (CMD’s Office Campus) in Phases on as & when required basis.

06) Except under specific instruction, delivery to the consumer Pump is restricted up to 3.00 P.M. in all working day except Saturday.

07) CONSIGNEE: Dy. GM(Admn.), CMD’s Office, ECL, Sanctoria, PO: , Dist: Burdwan, PIN: 713333, WB.

08) PAYING AUTHORITY: GM(F)I/C, CMD’s Office, ECL, Sanctoria, PO: Dishergarh, Dist: Burdwan, PIN: 713333, WB.

09) INSPECTION: Final inspection of the products will be carried out at the Consignee’s end.

10) One copy of the dispatch documents of each consignment should invariably be forwarded to the office of GM(MM) Pur, ECL-HQ.

11) Please quote Purchase Order No. & date in all your correspondence.

12) Separate bills in triplicate / challans should be raised for each consignment (original for buyer, duplicate for Transporter and triplicate for Consignee / Assessee). The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise Rules: (i) Name of the Consignor. (ii) Address of the Consignor (iii) Centralized Central Excise Registration No. of Consignor (iv) Address of Corporate Office (v) Central Excise Division (vi) Central Excise Range (vii) Commissionerate (viii) TIN No. & VAT No. (ix) Name and Address of the Consignee (x) Central Excise Registration No. of Consignee (xi) Central Excise Range, Division and Commissionerate of Consignee (xii) Description and classification of goods (xiii) Time and Date of removal (xiv) Mode of Transport and Vehicle Registration No. & RR No. (xv) Rate of Duty (xvi) Quantity and Value of Goods (xvii) Excise Duty, Primary Edu. Cess & S.H. Edu. Cess (xviii) Invoice should be in Triplicate. (Original for buyers, Duplicate for Transporter and Triplicate for Consignor/Assessee)

13) Information relating to ECL to be incorporated by you in your invoices:- (i) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001. (ii) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria- 713333. (iii) Central Excise Division: II, Senraleigh Road, Asansol- 713305 (iv) Central Excise Range: Kulti, X-10, South Road, Burnpur-713325. (v) Commissionerate: Bolpur(West Bengal). (vi) TIN No. & VAT No. : 19741701222 & 19741701028. (vii) Centralized Service Tax Registration No. of ECL: AAACE7590EST007

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14) FOR INTERNAL USE: Requisition for processing EFT / RTGS / Cheque after receipt of P.I. is to be processed by the Consignee with the help of their Associated Finance. The Consignee will have to ensure before preparation of Payment and taking delivery that P.I. price is not higher than Retail price i.e. price prevailing in the Road side re-fuelling stations.

Yours faithfully, FOR AND ON BEHALF OF ECL,

Asst. Manager (MM) Pur Chief Manager (MM) Pur

Cc: i. D(T)-P&P / D(T)-Op / D(F) / CVO, ECL ii. GM(F) I/c/GM(MM)Pur/GM(MM)S/ Dy. GM(Admn.)/Sub. Engg (Admn) - ECL/HQ. iii. Sr. Manager (Fin)/Bills, ECL/HQ: The above requirement is covered under BC No: R/422 dtd. 08.07.2016 for Rs. 53,35,445.00. iv. Sr. Manager (Fin)/MM, ECL-HQ: FC No: Chief Manager(F)/Petrol & HSD/16-17/56 dated 14.07.2016 for Rs. 53,35,445.00 v. Sr. Manager (Fin)/Admn, ECL HQ. vi. Progress cell, ECL-HQ: The above requirement is covered under IC No: 21643032 dated 14.07.2016.

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