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Meeting of Council, Public Meeting of Council, Public - Order Paper and Documents (02/12/2019) Public papers Table of Contents: Cover 1 Agenda - Public 2 Welcome/Apologies 3 Disclosures of Interests 4 Council Minutes and Matters Arising 9 Report from the Chancellor 17 Report from the Vice-Chancellor 18 Committee Reports 24 Financial report to 31 October 2019 34 Sexual Harassment Response Policy and accompanying Procedures 38 Forthcoming Events and Next Meeting 64 Media report 67 Appointment of Council Members 71 Graduates in Absentia 76 Election of Chancellor and Pro-Chancellor 81 Resolution to Exclude the Public 82 Governing Documents - Council Manual 84 Te Tiriti o Waitangi Statute 114 Governing Documents - Council Standing Orders and Code of Conduct 116 Governing Documents - Committee Terms of Reference 121 M E E T I N G O F COUNCIL ORDER PAPER AND DOCUMENTS -PUBLIC- M O N D A Y , 2 D E C E M B E R 2 0 1 9 , 9 . 0 0 A M COUNCIL CHAMBER, LEVEL 2, HUNTER BUILDING KELBURN CAMPUS 1 COUNCIL Order paper for the meeting to be held in the Council Chamber, Level 2, Hunter Building, Kelburn Campus on Monday, 2 December 2019 at 9.00 am PUBLIC BUSINESS 9.00 am 1. a) Welcome Chancellor b) Apologies 2. Disclosure of Interests Chancellor 3. Council Minutes and Matters Arising from the Chancellor meeting held on 14 October 2019 Items for Noting 4. Report from the Chancellor Oral report Chancellor 5. Report from the Vice‐Chancellor VUWC 19/130 Vice‐Chancellor 6. Committee Reports Committee Academic Board report, 12 November 2019 Chairs Audit & Risk Committee, 18 November 2019 Finance Committee, 18 November 2019 Te Aka Matua Committee, 25 November 2019 7. Financial report to 31 October 2019 VUWC 19/131 CFO 8. Sexual Harassment Response Policy and associated VUWC 19/132 Provost/Director Procedures HR 9. Forthcoming Events and Next Meeting VUWC 19/133 Chancellor Dir Comms/ VUWC 19/134 10. Media report Mktg & Engagement Item for Approval 11. Appointment of Council Members VUWC 19/135 Secretary to Council 12. Graduates in Absentia VUWC 19/136 Chancellor Procedural Items 13. Election of Chancellor and Pro‐Chancellor Oral report Secretary to Council 14. Resolution to Exclude the Public VUWC 19/138 Chancellor Governing Documents Appendix Council Manual Te Tiriti o Waitangi Statute Standing Orders/Code of Conduct Committee Terms of Reference 1 2 Agenda Item 1 Welcome/Acknowledgements/Apologies To: a) Welcome b) Acknowledge c) Note any apologies To resolve: that the apologies be sustained. 3 Agenda Item 2 Disclosures of Interest To receive: declarations and disclosures of interests by members of Council, by way of a general notice under the Education Act 1989 Section 175 and the Local Authorities (Members Interests) Act 1968. To note: 1 that the Disclosures of Interest register is attached. 2 that the register is also available at all times on the resource centre of board books. To consider: 1 declarations and conflicts of interest by Council Members. 2 whether a conflict of interest exists or is perceived to exist and, if so, how the matter should be managed. 4 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) John Allen New Zealand Racing Board Chief Executive Mar 2015 Officer Be. Accessible Charitable Trust Chair June 2012 New Zealand Police: Audit & Risk Committee Chair Sept 2015 New Zealand Stroke Foundation Board Member Oct 2018 Related party: son undertaking postgraduate study at VUW during 2019 Robyn Bargh Huia (NZ) Ltd Director Jan 2016 Maori Arts & Crafts Institute Director Jan 2016 Maori Literature Trust Chair Jan 2016 Te Runanga O Ngati Kea, Ngati Tuara Deputy Chair Jan 2016 Te Arawa Group Holdings Ltd Affiliate Trustee Jan 2016 Herewahine Trust Trustee Jan 2016 Puawai Trust Trustee Jan 2016 Hepora Raharuhi Whanau Trust Trustee Jan 2016 Related party: daughter Maria Bargh works at VUW as an Associate Professor in Te Kawa a Maui Grant Guilford Wellington Regional Economic Development Agency Board Member 2014 VUW Foundation Board of Trustees Trustee 2014 NZ-China Council Board Member Oct 2016 NZ School of Music Director 2014 WREDA – Risk and Audit Committee Member 2016 Kate Hunter Victoria University Press Advisor Mar 2017 Sept 2019 5/9/19 Traci Houpapa W3 Wool Unleashed PGP Chairman May 2016 Primary Industry Training Organisation Director May 2016 Our Land and Water National Science Challenge Kahui Director May 2016 Chairman Nov 2017 30/11/17 Ontario Teachers’ Pension Plan NZ Forestry Investments Limited Director May 2016 Asia New Zealand Foundation Trustee May 2016 8/17 8/8/17 1 | P a g e 5 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) Honorary Advisor Aug 2017 Traci Houpapa Waikato River Authority and Associated entities Crown Appointee May 2016 8/17 8/8/17 (cont) Deputy Crown Co- Aug 2017 Chair National Advisory Council on the Employment of Women Min Appointee May 2016 Chairman Nov 2017 30/11/17 Federation of Maori Authorities Chairman May 2016 Predator Free 2050 Limited Director Aug 2017 Hineuru Property Limited Director/Chairman Jul 2016 Hineuru Holdings Limited Director/Chairman Jul 2016 Oranga Tamariki Risk & Audit Committee Member Aug 2017 Tuhono Whenua Horticulture Limited Director Feb 2018 10/19 15/10/19 Traci Houpapa Consulting Group Limited Director Feb 2018 Agriculture Services Limited Director Feb 2018 Maximum Potential Management Consultants Limited Director Feb 2018 Australia NZ Leaders Forum Indigenous Business Sector Group Co-Chairman Feb 2018 New Zealand Treasury Board Non-executive July 2018 19.7.18 Director New Zealand Trade & Enterprise Director Jan 2019 Te Arawa Group Holdings Limited Director July 2018 Ministry for Primary Industry Audit & Risk Committee Member Oct 2019 Carwyn Jones Related Party: Wife Nikki Hessell is an Associate Professor in the School of English, Film, Theatre, and Media Studies. Alan Judge Aquatx Holdings Ltd Chair/Shareholder 24/12/2008 Biotelliga Holdings Ltd Shareholder 13/7/2017 The City Gallery Wellington Foundation Trustee 15/10/2006 The Dame Malvina Major Foundation Trustee 28/3/2011 Habit Group Holdings Limited Chair 31/12/18 2 | P a g e 6 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) Hugo Lawrence Chapman Tripp Winter/Summer 1/8/18 clerk Isabella Lenihan- Active Citizenship Aotearoa Director May 2017 Ikin Committee on University Academic Programmes (CUAP) Member Jan 2018 to Dec 2020 Related party: Brother Rory Lenihan-Ikin works in the University’s 28.8.19 sustainability office Neil Paviour-Smith Forsyth Barr Ltd Managing Director 2001 Forsyth Barr Subsidiaries and Entities: Director 1998 Forsyth Barr Cash Management Nominees Ltd Forsyth Barr Custodians Ltd Forsyth Barr Group Ltd Forsyth Barr (Hamilton) Ltd Forsyth Barr Investment Management Ltd Leveraged Equities Finance Ltd Forsyth Barr Asia Ltd (HK registered) New Zealand Regulatory Board (Chartered Accountants Director Jan 2015 Dec 2017 27/2/18 Australia and New Zealand) Chairman Jan 2018 27/2/18 The New Zealand Initiative Ltd Director Apr 2015 Wadestown School Board of Trustees Trustee/Chair Jun 2007 Victoria University of Wellington Council Member June 2013 Dec 2015 Pro-Chancellor Jan 2016 Dec 2017 Chancellor Jan 2018 NZ Art Show Ltd Director Mar 2017 VUW Foundation Board of Trustees Trustee Feb 2018 State Services Commission Advisory Group on parameters for Chief Member Jan 2019 Executive remuneration Related party: son commencing second year of study at VUW in 2019 3 | P a g e 7 Victoria University of Wellington Council Interests Register NAME ENTITY POSITION START END UPDATED DATE DATE (or entry date) Farib Sos Asia Pacific Research Institute Trustee Jan 2016 Asia Forum Wellington Executive Chair Jan 2016 NZ-ASEAN Business Council Chapter Chair Jan 2016 NZ-Indonesia Council Council Member Jan 2016 Kandy Connection Trustee Jan 2016 VUW Foundation Board of Trustees Trustee Jan 2016 Asia New Zealand Foundation Honorary Advisor Mar 2017 (Ministerial apt) The New Zealand Amateur Sport Association Board Member & May 2018 Deputy Chair Expert Advisory Panel (EAP) of the New Zealand Open Government Member Nov 2019 11.11.19 Partnership (OGP) Therese Walsh Wellington Homeless Women’s Trust Ambassador Jan 2016 Antarctica NZ Board Member Aug 2017 Air New Zealand Ltd Director Jan 2016 Air New Zealand Ltd Chairman 25.9.19 9.9.19 ASB Bank Ltd Director Jan 2016 TVNZ Ltd Chairman May 2017 31.10.19 5.11.19 Wellington Regional Stadium Trust Trustee Jan 2016 1.9.19 9.9.19 On Being Bold Ltd Director Mar 2017 Aug 2017 Therese Walsh Consulting Ltd Director Mar 2017 Contact Energy Ltd Director July 2018 Climate change commission selection panel Member 2.9.19 9.9.19 Related party: daughter undertaking second year in 2019 4 | P a g e 8 Agenda Item 3 Council Minutes, Meeting held on 14 October 2019 Matters Arising To confirm: the public Minutes of the Meeting of Council held on 14 October 2019. To resolve: that the Minutes of the Meeting of Council held on 14 October 2019 be approved. 9 Council Minutes, Meeting held 14 October 2019 COUNCIL Minutes of the Council Meeting held on Monday, 14 October 2019 from 9.00 am to 4.15 pm in the Council Chamber, Level 2, Hunter Building, Kelburn Campus PRESENT: Mr John Allen Ms Robyn Bargh Professor Grant Guilford (Vice‐Chancellor) until 3.35 pm Ms Traci Houpapa from 9.40 am Associate Professor Kate Hunter Dr Carwyn Jones Mr Alan Judge Mr Hugo Lawrence Ms Isabella Lenihan‐Ikin Mr Neil Paviour‐Smith
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