Rangitāiki Community Board Te Poari Hapori o Rangitāiki
Wednesday, 1 September 2021 Rāapa, 1 Mahuru 2021
via the Audio-Visual platform 'Zoom' commencing at 5:30 pm
Chief Executive: Steph O'Sullivan Publication Date: 27 August 2021
WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA
TABLE OF CONTENTS
1 Opening Karakia - He Karakia Tīmatanga ...... 4
2 Membership - Mematanga ...... 4
3 Apologies - Te hunga kāore i tae ...... 4
4 Announcements - Ngā Pānui ...... 4
5 Conflicts of Interest - Ngākau kōnatunatu ...... 4
6 Public Forum - Wānanga Tūmatanui ...... 5
7 Confirmation of Minutes - Te whakaaetanga o ngā meneti o te hui ...... 6
7.1 Minutes - Rangitāiki Community Board 14 July 2021 ...... 6
8 Reports - Ngā Pūrongo ...... 12
8.1 2021 Representation Review - Initial Proposal ...... 12
8.1.1 Appendix 1 – Map of Proposed General Wards ...... 19
8.1.2 Appendix 2 – Map of Proposed Maori Wards ...... 20
8.1.3 Appendix 3 – Map of Proposed Community Boards ...... 21
8.2 Rangitāiki Community Board – June 2021 Activity Report ...... 22
8.3 Funding Application to RCB - September 2021 ...... 47
8.3.1 Appendix A - Application for Funding - Otakiri School ...... 49
8.3.2 Appendix B - Application for Funding - L Immink ...... 64
9 Chairperson and Sub-Committee Reports ...... 73
9.1 RCB Chairperson Report – September 2021 ...... 73
9.2 RCB Ward Councillor Report – September 2021 ...... 75
10 Closing Karakia - He Karakia Whakakapi ...... 77 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 1 Opening Karakia - He Karakia Tīmatanga
1 Opening Karakia - He Karakia Tīmatanga
Whakataka te hau ki te uru Cease the winds from the west Whakataka te hau ki te tonga Cease the winds from the south Kia mākinakina ki uta Let the breeze blow over the land Kia mātaratara ki tai Let the breeze blow over the ocean E hī ake ana te atakura Let the red-tipped dawn come with a sharpened air. He tio, he huka, he hau hū A touch of frost, a promise of a glorious day Tīhei mauri ora!
2 Membership - Mematanga
Board Member K M Byrne - Chairperson
Board Member L Waaka - Deputy Chairperson
Board Member G E Bourk
Board Member A M Clark
Board Member E J Harvey
Board Member P N H Ngaropo
Councillor G L Dennis
3 Apologies - Te hunga kāore i tae
No apologies were recorded at the time of compiling the agenda.
4 Announcements - Ngā Pānui
5 Conflicts of Interest - Ngākau kōnatunatu
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have.
4 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 6 Public Forum - Wānanga Tūmatanui
6 Public Forum - Wānanga Tūmatanui
The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for five minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.
With the permission of the Chairperson, Board Members may ask questions of speakers. Questions are to be confined to obtaining information or clarification on matters raised by a speaker.
Otakiri School and District Centenary - Renee Anderson-Holmes Lesley Immink - Leadership - Making a Difference
5 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7 Confirmation of Minutes - Te whakaaetanga o ngā meneti o te hui
7 Confirmation of Minutes - Te whakaaetanga o ngā meneti o te hui 7.1 Minutes - Rangitāiki Community Board 14 July 2021
Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD AT THE Meeting: MATATĀ FIRE STATION, 37 HEALE STREET, MATATĀ ON WEDNESDAY, 14 JULY 2021 COMMENCING AT 5.34 PM
Present: Board Members K M Byrne (Chairperson), L Waaka, G E Bourk, A M Clark, E Harvey and Councillor Dennis
In Attendance: N Woodley (Manager Policy, Planning and Consents Compliance), C Butt (Manager Governance Services) and S M French (Governance Support Advisor)
Visitors: J McLean, H Dobbin, K Turpin, S Rowe and Senior Sergeant T Murray (NZ Police) plus members of public for the presentation
Apologies:
Councillor Dennis advised the meeting of the various ‘safety and housekeeping rules’.
THE MEETING WAS OPENED WITH THE KARAKIA AT 5:34 pm.
Elected Members and Council staff introduced themselves to the visitors attending the meeting.
1. CONFLICTS OF INTEREST
Member Harvey declared an interest in item 10.2.4 of the agenda, Edgecumbe Women’s Institute funding application.
2. PUBLIC FORUM
Refer to page 5 of the agenda.
2.1. Paroa Rugby and Sports Club - James McLean
Chairman of the Paroa Rugby and Sports Club, Mr McLean thanked the Board for the opportunity to present and explained the club was for the community, including the schools, three Kōhanga Reo and four Marae in the area.
The club was established in 1921 and hence the centennial celebrations would be held this year. Mr McLean said the club had fundraised and received sponsorship from family trusts but finances were challenging. Preparations for the event were going well however, the clubrooms also needed an overhaul to ensure whānau and visitors had a great experience during the weekend celebrations. Coinciding with the centennial event, it was planned to open a new facility on the Paroa grounds and the club had received grants for this project but costs for the building consents had been overlooked.
Attendance: Mr McLean left the meeting at 5:46 pm.
6 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 14 July 2021(Cont.)
2.2. Manawahe Eco Trust – Helen Dobbin
Refer also to tabled item 5a.
The Manawahe Eco Trust was responsible for the ecological corridor from Matatā to Lake Rotomā and Ms Dobbin, the current Environmental Educator, spoke about how the concept of the education programme was to inspire youth to make a difference to the environment.
Ms Dobbin said the education programme was varied and gave the following example activities; food planting and growing, construction of weta housing, outdoor showers and the setting and care of trap lines. She said the programme had been well received by students and the community.
When asked about costs, Ms Dobbin said the Trust wanted to keep the cost per student low and acknowledged the funding pressure on schools in relation to the $150 school donation scheme.
Mihi was given to the Trust and the work they shared with the rangatahi.
Attendance: Ms Dobbin left the meeting at 5:54 pm.
2.3. Edgecumbe Women’s Institute – Kaye Turpin and Sue Rowe
The Edgecumbe Women’s Institute, a not for profit group, had identified the need for a seat in the shade at the well-utilised playground at Riverslea Park and Ms Rowe explained although they had fundraised and received donations from other organisations, there was still a shortfall.
Treasurer of the Institute, Ms Rowe, spoke about the activities the group were involved in and explained that the age range of their membership did limit fundraising events.
There was a question regarding the actual project costs as it was believed the Council would be installing the seat. Confirmation would be sought from the Council, which could then impact the shortfall amount, if any.
2.4. NZ Police – Senior Sergeant T Murray
With additional public in attendance, SS Murray introduced himself, his role and the area he covered.
SS Murray reported there had been no major incidents in the Rangitāiki area recently and advised that the Police were following strong leads resulting from a burglary episode. He relayed the end-of-year crime statistics for the region’s Townships and advised that since a number of youth had been apprehended relating to car offences, house related incidents in Edgecumbe had also reduced. He suggested it would be beneficial to post on social media recommending residents in Kawerau to also be vigilant.
Progress was on track for the Te Teko Police Station to reopen in 2021 and in conclusion, SS Murray said there had been a good turnout at the Edgecumbe neighbourhood support meeting and suggested it would also be a good initiative for Matatā.
Attendance: SS T Murray, Ms Rowe and Ms Turpin left the meeting at 6:10 pm.
3. Presentation – Representation Review Update
Refer to page 5 of the agenda and pages 5b-e of the tabled items.
7 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 14 July 2021(Cont.)
Manager Governance Services spoke to her PowerPoint Presentation about the 2021 Representation review and the following points were noted:
The process, timeline and actions to date were restated and a recap included what was involved in a representation review and the key principles followed. Population data from June 2020 had been applied when calculating fair representation numbers per Elected Member. The preferred option was for 10 Councillors; 7 general councillors elected from 3 general wards and 3 Māori councillors elected from 3 Māori wards. The 3 general wards would include Whakatāne-Ōhope with 4 Councillors, Rangitāiki with 2 and a Southern ward with 1 Councillor. The 3 Māori wards would each have one Councillor. The option was for the four Community Boards to be retained, with consistent membership; 6 Members and 1 Councillor. An overview was given regarding who could stand and who could vote. A timeline detailed the next steps, noting the following Council meetings: - 17 August 2021 to decide the initial proposal - 11 November 2021 to decide the final proposal.
4. CONFIRMATION OF MINUTES
Refer to pages 6-11 of the agenda.
RESOLVED:
THAT the minutes of the Rangitāiki Community Board meeting for Wednesday, 26 May 2021 be confirmed as a true and correct record.
Member Bourk/Member Clark CARRIED
5. REPORTS
5.1. Rangitāiki Community Board – June 2021 Activity Report
Refer to pages 12-22 of the agenda and pages 22a-d of the tabled items.
Regarding the 3 waters reform, the following information was requested; value of the water assets and the amount owed against those assets.
Engagement with the Te Teko community needed to occur in order to ascertain their feedback regarding CCTV cameras.
Disappointment was expressed at the seal repair resulting from the Bridge Street water main work. If confirmed this was carried out by Waka Kotahi, it was proposed the Board send a letter requesting a rework to ensure a better road sealing.
The Council was congratulated for taking over the consent of the Otumahi private bore, to enable residents to continue to reticulate farmland.
8 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 14 July 2021(Cont.)
RESOLVED:
1. THAT the Rangitāiki Community Board – June 2021 Activity Report be received; and 2. THAT the CCTV camera subcommittee action the following points to further progress the camera requests:
Liaise with NZ Police regarding a new camera installation in Edgecumbe that is independent to the Council. Liaise with the Te Teko Residents Association to identify actions, and carry out those actions, to gain feedback from Te Teko residents regarding potential CCTV cameras in the Township and to then provide that feedback to the Board and to the Whakatāne Area Community Safety Group.
Chairperson Byrne/Member Harvey CARRIED
5.2. Funding Applications to RCB – July 2021
Refer to pages 23-81 of the agenda.
It was noted the Board rarely received applications for funding from the Paroa area and that the centennial celebrations were to be held both at their Paroa clubrooms and at an off-site location. Although project costs were detailed, it was noted the club’s audited accounts/balance sheet was not included. It was then suggested a guide sheet to accompany an application be developed.
RESOLVED:
1. THAT the Funding Applications to RCB – July 2021 report be received; and
2. THAT $1500.00 be allocated from the Rangitāiki Community Board Discretionary Fund to Paroa Rugby and Sports Club to assist with costs to run their Centennial Celebrations from 22-23 October 2021.
Councillor Dennis/Member Clark CARRIED
An apology for absence from Awakaponga Community Hall Chairperson Ms Murphy was read to the meeting. It was noted that she had previously spoken to the Board regarding their funding application.
A MOTION WAS PROPOSED BY: BOARD MEMBER HARVEY SECONDED BY: BOARD MEMBER BOURK
THAT $2000.00 be allocated from the Rangitāiki Community Board Discretionary Fund to the Awakaponga Public Hall Board to replace the louver windows and double glaze all windows in the Main Hall.
THE MOTION WAS PUT AND LOST.
A MOTION WAS PROPOSED BY: BOARD MEMBER CLARK SECONDED BY: COUNCILLOR DENNIS
9 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 14 July 2021(Cont.)
THAT $3500.00 be allocated from the Rangitāiki Community Board Discretionary Fund to the Awakaponga Public Hall Board to replace the louver windows and double glaze all windows in the Main Hall.
THE MOTION WAS PUT AND CARRIED. Members Harvey and Bourke requested their vote against the motion be recorded.
RESOLVED:
THAT $1000.00 be allocated from the Rangitāiki Community Board Discretionary Fund to the Manawahe Eco Trust towards the operational costs to maintain their environmental education programme.
Member Harvey/Member Bourk CARRIED
Attendance: Member Harvey left the table at 6:55 pm.
RESOLVED:
THAT, subject to confirmation from the Council on the project costings, the Rangitāiki Community Board allocate up to a maximum of $770.00 from their Discretionary Fund to cover any confirmed monetary shortfall towards a park bench seat at Riverslea Park, Edgecumbe.
Chairperson Byrne/Member Bourk CARRIED
Attendance: Member Harvey returned to the table at 7:02 pm.
6. CHAIRPERSON AND MEMBER REPORTS
6.1. Chairperson Report – July 2021
Refer to pages 82-85 of the agenda.
The following appreciation was expressed:
Matatā Fire Brigade conveyed their thanks for volunteer vouchers received from the Board. Council staff were acknowledged for the prompt removal of graffiti at the Skate Park.
A discussion ensued regarding Volunteer Week 2022. It was suggested, and then dismissed, that identified groups could alternate as recipients of the vouchers.
Attendance: Member Waaka left the meeting at 7:14 pm.
RESOLVED:
1. THAT the RCB Chairperson Report – July 2021 be received; and 2. THAT $2000.00 be allocated, and reserved, from the Board’s discretionary funds budget to ensure funding is available for the 2022 National Volunteer week for the Board to acknowledge volunteers in the Rangitāiki district.
10 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 14 July 2021(Cont.)
Member Bourk/Member Clark CARRIED
Attendance: Member Waaka re-entered the meeting at 7:18 pm.
6.2. RCB Ward Councillor Report – July 2021
Refer to pages 86-88 of the agenda.
Attendance: Member Waaka left the meeting at 7:20 pm.
RESOLVED:
THAT the RCB Ward Councillor Report – July 2021 be received.
Councillor Dennis/Member Clark CARRIED
THE MEETING CLOSED WITH A KARAKIA at 7.23 PM.
Confirmed this day of
CHAIRPERSON
Addendum:
The following apology emails had been sent to the Governance Support Advisor prior to the meeting start but due to travel time could not be read until after the meeting close:
Member Ngaropo Youth Council representative J Bell
11 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8 Reports - Ngā Pūrongo
8 Reports - Ngā Pūrongo 8.1 2021 Representation Review - Initial Proposal
To: Rangitāiki Community Board
Meeting Date: Wednesday, 1 September 2021
Submitted by: Manager Governance Services
Reference: A2076486
1. Reason for the report - Te Take mō tēnei rīpoata
The purpose of this report is to inform the Community Board of the Council’s Initial Representation Proposal, and invite the Board to make a submission to it.
2. Executive summary - Whakarāpopototanga
Under the Local Electoral Act 2001 all councils must conduct a representation review at least once every six years. In the case of Whakatāne District Council, the last representation review was conducted in 2015 for the 2016 election and Council is therefore required to undertake a representation review in 2021 for the 2022 local body elections.
Representation reviews determine the detailed arrangements for the number of election wards, their boundaries, names and number of members, and whether or not Council will have community boards. The Local Electoral Act 2001 sets the parameters within which the representation review process must be undertaken.
Further, in May 2021 Council resolved to establish Māori Wards, and this forms part of the overarching representation review.
3. Recommendations - Tohutohu akiaki
1. THAT the 2021 Representation Review - Initial Proposal report be received; and 2. THAT the Rangitāiki Community Board provide delegation to the Chairperson and Deputy Chairperson to make a submission to the Initial Proposal prior to the closing date of 6 September 2021.
4. Background - He tirohanga whakamuri
In July 2020 Council was advised about the need to conduct a representation review in 2021 for the 2022 and 2025 elections. At this time Council also considered preliminary election matters about its electoral system options and noted it could not consider Māori wards as part of its representation review because of a poll in 2018 that had overturned its 2017 decision to establish Māori wards.
12 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
In September 2020 Council resolved to retain First Past the Post as its electoral system for the 2022 local body elections.
In October 2020 Council undertook pre-consultation on the representation review with its community boards and Iwi Chairs Forum.
5. Issue/subject - Kaupapa
5.1. Establishing Māori wards and the representation review
In March 2020 the Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021 came into force and created an opportunity for Council to reconsider establishing Māori wards for the 2022 and 2025 local body elections (regardless of any previous decision or poll outcomes).
During April pre-consultation was undertaken with community boards to explain how establishing Māori wards may affect the representation review process, and after this engagement each community board confirmed its support that Māori wards be established.
On 20 May 2021 Council resolved to establish Māori wards for the 2022 and 2025 elections.
During March to May 2021 workshops were held with Council and Iwi Chairs that considered a number of representation options and on 17 August 2021 Council resolved its initial proposal to consult with the community. The submission period opens on Monday, 30 August 2021 and closes Wednesday, 6 October 2021.
6. The initial proposal
The initial proposal seeks to maintain a ten member council comprising seven members elected from three general wards and three members elected from three Māori wards, plus the Mayor elected district wide. The proposal also maintains the four community board structure, and decrease the number of members from 26 to 24 comprising six members and one councillor appointed member for each community board. The proposal also includes the Murupara Community Board being subdivided for electoral purposes into three subdivisions namely the Galatea-Waiōhau, Murupara and Te Urewera subdivisions. The community board boundaries align with the proposed general ward boundaries.
6.1. Key changes
In summary the key changes are:
Separate General wards and Māori wards Seven General ward Councillors and three Māori ward Councillors
1. General wards From four General wards to three General wards as follows: - Rangitāiki General Ward (2 members) - Whakatāne-Ōhope General Ward (4 members) - Te Urewera General Ward (1 member)
13 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
2. Māori wards Three Māori wards as follows: - Rangitāiki Maori Ward (1 member) - Whakatāne-Ōhope Maori Ward (1 member) - Toi ki Uta Māori Ward (1 member) 3. Boundary alterations The proposed alterations to the current general ward boundaries from which community board boundaries align are:
Nine meshblocks (representing 321 general electors) on the southern boundary of the current Rangitāiki Ward are transferred to the proposed Te Urewera General Ward One of the southern boundary meshblocks proposed to transfer from the current Rangitāiki Ward to the proposed Te Urewera General Ward includes the village of Te Mahoe (representing 18 general electors) Five meshblocks (representing 150 general electors) located between Golf Links Road and Shaw Road that are in the current Rangitāiki Ward are transferred to the proposed Whakatāne-Ōhope General Ward to recognise that the communities of interest in those five meshblocks are more effectively represented by the Whakatāne-Ōhope Ward.
4. Community boards
Each board will elect six members plus one appointed councillor. The Rangitāiki, Tāneatua and Whakatāne-Ōhope community boards will not be subdivided for electoral purposes. The Murupara Community Board will be subdivided for electoral purposes as follows: - Galatea-Waiōhau Subdivision (2 members) - Murupara Subdivision (3 members) - Te Urewera Subdivision (1 member) Please also refer to the attached maps for more detail.
7. Options analysis - Ngā Kōwhiringa
Council considered a range of representation options and these options were presented in the Council report on 17 August 2021.
8. Significance and Engagement Assessment - Aromatawai Pāhekoheko
8.1. Assessment of Significance
The decisions and matters of this report are assessed to be of high significance, in accordance with the Council’s Significance and Engagement Policy.
The following criteria are of particular relevance in determining the level of significance
Level of community interest: the level of community interest is high. The Local Electoral Act 2001 includes a public submission process, and a programme of community engagement has been put in place
14 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
Level of impact on current and future wellbeing: the representation review and establishment of Māori Wards is expected to have an impact on the current and future wellbeing of our communities and District Rating impact: the total number of Councillors remains the same therefore there is no direct impact on rates Financial impact: representation reviews are required at least every six years and the cost to conduct a representation review is provided for in the governance services budget. Consistency: the representation review is required under the Local Electoral Act 2001. Impact on Māori: it is recognised that establishing Māori wards impacts the Whakatāne District Māori community and a programme of pre-consultation with hapori/community has taken place.
8.2. Engagement and community views
An Engagement Plan was developed as part of the review process and a programme of hapori/community engagement has been undertaken.
Under the Local Electoral Act 2001, the representation review includes a public submission process.
9. Considerations - Whai Whakaaro
9.1. Financial/budget considerations
The cost of the representation review is provided for in the governance services budget. Costs to date include some consultant time and staff time to develop the proposal including internal GIS mapping services and internal communications/web services.
9.2. Strategic alignment
The report and decisions sought are consistent with Councils community outcomes to provide for effective leadership and inclusive communities.
9.3. Climate change assessment
Based on this climate change assessment, the decisions and matters of this report are assessed to have low climate change implications and considerations, in accordance with the Council’s Climate Change Principles.
9.4. Risks
There are no known risks associated with the matters of this report.
10. Next steps - Ahu whakamua
Representation Review timetable
Thursday, Council workshop to be briefed on 25 March 2021 Māori wards
15 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
representation review process representation scenarios
The workshop will be facilitated by Council’s Electoral Officer (Dale Ofsoske from Independent Election Services Ltd)
Tuesday, Pre-consultation with Iwi Chairs Forum meeting 30 March 2021
April 2021 Pre-consultation with the four community boards 6 April, Whakatāne Ōhope Community Board meeting 7 April, Rangitāiki Community Board meeting 12 April, Murupara Community Board meeting 12 April, Tāneatua Community Board meeting
April/May 2021 Visit with individual Iwi to explain the representation review process
Thursday, Council decision on whether or not to establish Māori wards for the 2022 and 29 April 2021 2025 triennial elections (Decision legally required by 21 May 2021)
Tuesday, Iwi Chairs Forum meeting 11 May 2021
Thursday, Council workshop (after Organisational Performance Committee meeting) 13 May 2021
Thursday, Extra-Ordinary Council Meeting (after Strategy and Policy Committee meeting) 20 May 2021 - decision on whether or not to establish Māori wards for the 2022 and 2025 triennial elections (Decision legally required by 21 May 2021)
Tuesday, Iwi Chairs – to get guidance and advice on how best to engage with whānau, 1 June hapū and Iwi
June 2021 Investigate options, undertake population and geographic analysis for compliant representation scenarios. These scenarios will form basis of the Council workshop discussion on 24 June.
Thursday, Council workshop to be briefed on: 24 June 2021 representation design options that include population and geographic analysis for compliant scenarios for both general and Maori wards engagement plan
Council feedback from this workshop will confirm key themes for general ward design to engage on, and provide direction/themes on preferred representation option(s) to inform the Council workshop on 22 July 2021
Wednesday, Iwi Chairs Workshop to be briefed on: 30 June 2021 key themes from the Council workshop on general ward design and community boards
16 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
Māori ward design options that include population and geographic analysis for compliant scenarios engagement plan, noting our obligation to go out and engage with all Māori in our district
Iwi Chairs feedback from this hui will provide key themes for Maori ward design to engage on, and provide direction/themes on a preferred Māori ward design to inform the Council workshop on 22 July 2021
NB: No Council meetings or workshops from Monday, 26 July to Friday, 13 August inclusive
7 July 2021 7 July Presentation to Youth Council
12 to 20 July 2021 12-20 July Presentation to Community Boards
Tuesday, Iwi Chairs Workshop – to gain direction/consensus on the Māori ward option, 20 July 2021 including Māori ward names to be included in the initial proposal for Council to adopt 17 August 2021
Thursday, Council workshop to gain direction/consensus on an initial proposal for Council 22 July 2021 to adopt 17 August 2021
July-August 2021 The following is a schedule of hapori/community engagement hui: 15 July, Public meeting 16 July, Te Roopu Tautoko Māori 21 July, Minginui Nursery 3 August, Te Teko Residents Association 4 August, Tūteao Marae 5 August, Waimana Kaaku Tribal 13 August, Te Tii, Ruatāhuna 21 August, Waiōhau Marae – postponed until covid restrictions have lifted 21 August, Mataatua Māori District Council – postponed until covid restrictions have lifted 14 Sept, Ruaihona Marae
Tuesday, Council meeting - decide its initial proposal for public consultation (commences 17 August 2021 the formal review process with a submissions/hearing process) (Decision legally required by 31 August 2021)
Friday, Public notice of initial proposal and invite submissions (allow 5 week submission 27 August 2021 period) (submission period to be not less than one month after the public notice)
Wednesday, Submissions period closes 6 October 2021
Thursday, 14 October Hearing and deliberations on submissions and Friday, 15 October 2021
Thursday, Council workshop (if required) to consider submissions and final proposal
17 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1 2021 Representation Review - Initial Proposal(Cont.)
28 October
Thursday,11 Council meeting to resolve the final proposal November 2021
Wednesday, 17 Public notice of final proposal November 2021 (Required by 19 November 2021)
Wednesday, 17 Appeal/objection period (one-month) November to Friday, (20 December at latest) 17 December 2021
11. Conclusion - Kupu whakamutunga
Notes that the initial proposal does not comply with section 19V(2) of the Local Electoral Act 2001 and therefore must be referred to the Local Government Commission for its determination.
Attached to this report:
Appendix 1 – Map of Proposed General Wards Appendix 2 – Map of Proposed Māori Wards Appendix 3 – Map of Proposed Community Boards.
Report Authorisation:
Report writer: Cindy Butt Manager Governance Services
First Approval: Emlyn Hatch General Manager People and Engagement
Final Approval: Steph O’Sullivan Chief Executive
18 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1.1 Appendix 1 – Map of Proposed General Wards
8.1.1 Appendix 1 – Map of Proposed General Wards
19 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1.2 Appendix 2 – Map of Proposed Maori Wards
8.1.2 Appendix 2 – Map of Proposed Maori Wards
20 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.1.3 Appendix 3 – Map of Proposed Community Boards
8.1.3 Appendix 3 – Map of Proposed Community Boards
21 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report
8.2 Rangitāiki Community Board – June 2021 Activity Report
To: Rangitāiki Community Board
Meeting Date: Wednesday, 1 September 2021
Submitted by: General Manager Strategy and Transformation
Reference: A2072101
1. Reason for the report - Te Take mō tēnei rīpoata
This report provides the Community Board with an update on a number of projects and activities delivered within the Rangitāiki area during July – August 2021 and covers the following activities:
Roading and Footpaths Three Waters Solid Waste Whakatāne Airport Whakatāne Ports and Harbour Strategy and Policy Long Term Plan Visitor Economy / Tourism Lifelong Learning and Exhibitions Collections and Research Aquatic Centre and Recreation Reserves and Open Spaces Buildings and Facilities Planning Building Resilience Discretionary Funds
2. Recommendation - Tohutohu akiaki
THAT the Rangitāiki Community Board – August 2021 Activity Report be received.
22 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
3. Three Waters
3.1. Three Waters Operations
3.1.1. Vegetation Control of Streams and Drains
There was only one response received for the Vegetation Control of Streams and Drains contract. This contract involves vegetation control of drains and channels across the district (involving weed eating and spraying). The company who did respond does however meet the requirement and pricing is within the proposed budget. They are currently subcontracted to Horizon to provide the vegetation maintenance and services scheduled in the expiring contract.
3.1.2. Resource consent compliance
Due to wet weather, Edgecumbe WWTP exceeded the consented daily discharge volume on 8 days (1 day in June, 7 days in July).
3.2. Water supply projects
3.2.1. Drilling of Second Bore at Paul Road
The bore has been drilled to the casing depth of 120 metres below ground level and the casing and screen installation is in progress. Bore development and flow testing will commence in the week commencing 16 August. The target minimum production rate is 61 L/sec, which is the same as the existing bore and equivalent to the rate in the existing resource consent.
Casing being installed for the second bore at Paul Road, 3 August 2021 by contractor Drill Force Ltd
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3.2.2. Otumahi-Paul Road Extension Scheme
The reticulation installation has been completed. Minor outstanding work for the installation of backflow preventer cages will be completed within next two weeks. All applicants for the supply have been advised they are able to make connection to their properties.
3.3. Three Waters Reform Stimulus Programme
3.3.1. Progress update
The three waters stimulus funding programme includes 28 projects across the three waters activities. The programme value is $6.98M funded by Te Tari Taiwhenua – Department of Internal Affairs. To date, five projects have been completed, 21 are currently in progress and two are yet to start.
3.3.2. Completed projects
Desluding, and Raupo removal at the Matatā lagoon was completed with a community planting day/saussage sizzle held on the 27 June. In attendance was Mayor Judy Turner, Councillor Gavin Dennis and Luke Shipton. The planting day was well received with a great turnout from the Matata community.
Matatā Planting day
3.3.3. Progress with other major stimulus project 3.3.3.1. Paul Road second bore headworks
Design and design drawings are completed, pump, pump controls, delivery pipe and fittings have been procured. Installation works will commence after the Paul Road second bore has been developed and tested.
3.3.3.2. Braemar Springs Water treatment plant upgrade-arsenic removal
A design and build contract has now been awarded to Apex Environment Limited. Geotechnical investigations have been completed and an outline plan for works on the designated water supply reserve is being finalised.
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3.3.3.3. Matatā Pump Station pump renewals and station upgrade
Design work is completed for both the Awakaponga and State Highway 2 sites. All pump, motor control units and new water tanks have been procured. Waka Kotahi has approved that a new access can be formed on the southern side of the existing pump station site. Works on the access are planned to commence on 30 August and the old 30,000 cubic metre header tank is planned to be replaced on 2 September.
4. Connecting Communities – a responsive roading network
4.1. Waka Kotahi Funding
The majority of Councils roading programme is co-funded by Waka Kotahi at a rate of 64%. As previously reported the COVID crisis resulted in a significant reduction in the number of vehicles on the road for a good portion of the year, which in turn has meant that revenue from fuel taxes and road user charges was down, and it is this revenue that funds Waka Kotahi’s subsidies for local authority roading. Whilst Waka Kotahi have confirmed that they are able to fund road maintenance and operational activities, they have indicated strongly to all Councils that there is insufficient remaining budget to support all the improvement projects that Councils have requested funding for. Waka Kotahi anticipates being able to advise Councils what projects they will be able to fund by the end of August, and until then all Councils, including ourselves, are having to delay the progression of capital works programmes. Given the expectation that only a portion of the funding requested will be provided when the funding levels are announced, there will be a need for staff to reassess what projects can be progressed and which ones will have to be deferred, potentially until the next LTP.
4.2. Partnership Projects
4.2.1. Road to Zero – partnering with Waka Kotahi
Road to Zero is the government’s current road safety strategy. It replaces the previous Safer Journeys strategy and has stronger targets and desired outcomes. Local Authorities are required to ensure our roading programmes are fully aligned with Road to Zero principles and outcomes.
By way of background, on average, one person is killed every day on New Zealand roads and another seven are seriously injured. New Zealand’s road death rate is 7.9 per 100,000 population, whereas countries with good safety performances have rates between 2 and 4 per 100,000 population. Australia’s current rate is 5.0 deaths per 100,000 population and Sweden’s is 2.6. Deaths or serious injuries should not be an inevitable cost of travelling. The Road to Zero strategy sets out our vision for a New Zealand where no one is killed or seriously injured in road crashes. It includes guiding principles for how we design the road network and make road safety decisions, and sets our targets for 2030.
Our current and proposed road improvement projects, all align well with the Road to Zero outcomes.
Wainui Road Safety Improvements. See commentary later in this report. Thornton Road realignment projects. Whilst these are included in Councils LTP for construction over the next three years, we won’t know until the end of August whether Waka Kotahi funding will be available. If it isn’t a decision will have to be made about deferring the project until Waka Kotahi funding becomes available again - potentially not until the next LTP.
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4.2.2. Tackling Unsafe Speeds programme – partnering with Waka Kotahi
An initial meeting has been held between local eastern Bay of Plenty Councils and Waka Kotahi to initiate the speed management review for our region. This will be followed up in the coming months with a workshop to review the technical background data that has been collected and to begin assessing what this might mean in terms of potential changes to speed environments across our collective roading network.
4.2.3. Waka Kotahi SH30 Speed Review – partnering with Waka Kotahi
Waka Kotahi has completed the consultation phase on its speed management review of the State Highway 30 corridor between Rotorua and Whakatāne. They will report back on the outcomes once they have completed their review. No timetable has been given for completion of their review at this stage, but they are actively working through it currently.
The feedback collected through the consultation period is posted on the Waka Kotahi Website , and is briefly summarised below;
speeds to be consistent around the Rotorua lakes – 60-80 km/hr, more passing opportunities and a speed less than 100km/hr through the winding Rotomā Hills section, awareness of cycle activity associated with Onepū Bike Park, concern about the crash risk at the SH30 /34 (Kawerau) intersections, multiple submissions around Te Teko / Mapou including;
1. suggestions to move the speed limit into the western end to Te Teko out further so the entrance into the Eivers Park sports grounds is within the slower speed zone, 2. a roundabout at the SH30 / Te Teko Road to slow traffic down and improve the safety of traffic movements through this intersection, 3. extending the Te Teko 50km/hr zone through and past the Mapou settlement and marae,
concerns about high traffic speeds and unsafe passing manoeuvres that people witness on the road section between Te Teko and Awakeri, multiple concerns about traffic behaviours through Awakeri;
4. particularly approaching and past the school, 5. at the two SH intersections at each end of the village 6. and seeking a better pedestrian / cycle access across the Te Rahu Canal bridge.
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General concerns again about speeds and poor passing opportunities between Awakeri and Whakatāne. A high concentration of concerns were expressed about the heightened crash risk that people feel around the intersections between SH30 / Thornton Road and the Landing Road bridge. Improved cycle and pedestrian access across the Landing Road Bridge, and past the Hub to the Shaw Road Subdivision.
4.2.4. Travel Demand Management – partnering with Bay of Plenty Regional Council and Waka Kotahi
This project, led by the Bay of Plenty Regional Council, has commenced, with initial meetings setting the terms of reference and project scope and identifying representatives from each Council who can support the programme.
5. Whakatāne Airport
5.1. New CEO of Whakatāne Airport
With the departure of Julie Gardyne from our Council the role of Chief Executive of the Whakatāne Airport is a critical to the operation of the Airport. The Councils current Transportation Manager, Martin Taylor has been appointed CE of the Whakatāne Airport after completing the required CAA’s comprehensive ‘Senior Person’s and ‘Fit and Proper Persons’ criteria. Martin has always held an interest in aviation and was involved in airport operations in his early years with Council some 10 —13 years ago.
5.2. Whakatāne Airport Safety Management System
Over the past 18 months WDC staff and JNP Aviation Services have being working to gain Safety Management Systems (SMS) certification. Earlier this month the Civil Aviation Authority undertook an audit of the Whakatane Airports SMS. The SMS is a safety framework developed by the CAA that underpins and overarches all airport activity, with the desired outcome of creating and sustaining a strong safety culture amongst all airport operators and users, and ensuring the possibility of a death or serious harm incident is reduced to as low as is reasonably practicable. The SMS was initiated under Julie Gardyne’s role as Chief Executive of the airport, with the detail development and documentation work being undertaken JNP and completed by Candice Pitt of JNP Aviation Services. The COVID crisis placed a pause on the safety certification process, and it was only earlier this month that the CAA was able to come and audit and review our documentation and safety processes. Staff are very pleased to be able to report that the airport passed its audit with no reservations or qualifications from the CAA. This is an outstanding effort, as not many airports go through such audit without at least a couple of improvement findings from the Auditor, and credit must go to Julie for her initial oversight of this project, and also to the JNP staff whose detailed work in developing and documenting the SMS was what achieved the good result.
5.3. Passenger Numbers
Passenger numbers continue to increase with July reaching 62.4% of the flight capacity. Unfortunately with the current closure of the travel bubble to Australia this will have a direct effect on the future passenger numbers as international travellers do make up passengers numbers. Air Chatham’s will review the effect at the end of August 2021 and review their future plan for increasing flights.
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5.4. Obstacle Limitation Survey
Council staff are currently working on the tree management plan. Upon completion and approval of the management plan this work will go out to tender. Work is planned for the new-year for this project.
6. Whakatāne Ports and Harbour
6.1. Waka Ama O Whakatāne
Council staff have been working with the current active Waka Ama organisations to review the current facilities based at the Whakatāne Boat Ramp and within Councils Rohe.
The first hui in 10 years was held at the Council, Maungai, Whakatāne Waka Ama, Tarawera Waka Ama and Maatatua Sports Club were all present. It was agreed that they will form an alliance and work on better facilities for all waka ama users.
Council has made available an existing 40ft container, surplus from a previous harbour project, for storage facilities for Waka Ama users. The container will be refitted to allow for three storage compartments and made available for use.
The group will also work on a plan for a shelter to cover all the waka currently stored on site.
Council staff have met with Rangitāiki Waka Ama as they have requested to relocate from Thornton Wharf to Edgecumbe. They will submit a proposal for support of this venture. This proposal will identify all organisations that may contribute to this initiative.
7. Solid Waste
7.1. Waste Management and Minimisation Plan (WMMP)
The 2021-2027 WMMP is now underway and the solid waste team are working on the actions for this year of which there are 20.
7.2. Community Engagement – Waste Minimisation
7.2.1. Plastic Free July
As in previous years council supported Plastic Free July with educational material on all our external social media channels including digital noticeboards in all our facilities, WDC Facebook page, WDC website and internally through various Whoogle posts.
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7.2.2. Waste Zero Market Education
In collaboration with the Whakatāne Ōhope Community Board and Waste Zero Whakatāne Council promoted a drop-off point for a hard to recycle items drop off point at the Sunday Markets including internal Whoogle posts and flyer distribution. The items are collected by Waste Zero Whakatāne for recycling.
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7.2.3. Edgecumbe College Environmental waste solutions
The solid waste team met with Edgecumbe College to discuss possible solutions to minimising their waste and recycling education. A number of recommendations have been made as the current model they are using is not fit for purpose and requires a complete overhaul. Council staff have made a number of recommendations and we await the School Principal’s response. If the recommendations are accepted council staff will implement the changes.
7.3. E-Waste Product Stewardship Scheme
On 22 July the solid waste team attended a webinar on the proposed E-Waste Product Stewardship Scheme. The scheme is been put together by a number of parties involved in the e-waste recycling industry. Council staff asked questions during the webinar and gave online feedback afterwards. There were concerns that the proposed scheme places little responsibility on the producer, importers ad retailers and that those in remote or rural areas will have little opportunities to return items which means they may end up in the general refuse. Council staff have since approached the Waste Management Institute of NZ, Territorial Authority Forum suggesting the group makes a joint submission at this point. The proposal will be submitted to central government for consideration and then released for public submission, possibly in September.
7.4. Waste Minimisation Fund – Circularising organics
On 27 July the solid waste team met (on-line) with a number of councils from the regional waste group to discuss the Waste Minimisation Fund (WMF) Application being made by Waikato Regional Council (WRC) to look into organic waste processing options on a regional basis. WRC will now submit the application for WMF and if successful the research could benefit councils in the Waikato and Bay of Plenty.
7.5. Waste Minimisation Fund – Construction and Demolition
Council submitted a request to the WMF for funding of a joint project between council and Community Resources Whakatāne to address Construction and Demolition (C&D) wastes. If successful the project could see Council and CReW working together on a number of initiatives:
Re-design/Site Plan of CReW premises Increasing capacity for diverted materials at CReW site Workshops with local builders and educational materials Targeted education of builders On-site audits/advice on building sites for diversion possibilities Supply of containers to builders to separate re-useable waste materials
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Pick up service of diverted C&D waste working with trade educators Targeted education of home DIY-ers Working with local timber company to take off-cuts and re-useable waste Advertising of CReW services Council's funding application for the first round was successful and we are now working on the second stage application.
7.6. Emissions Trading Scheme (ETS) Charges
ETs charges incurred from council waste are passed on to council as the creators of the waste. These charges are complicated taking into account variable market prices for carbon units, default emission factors and unique emission factors for individual landfills. Council has undertaken a lengthy robust negotiation process over these charges with the landfill operator. As a result we have negotiated a change in the charging calculations. This change resulted in a saving of operational costs of $16,636.77 for the month of July alone. Going forward this will result in a significant saving for council and ratepayers.
8. Strategy and Policy
8.1. Climate change
8.1.1. National coastal adaptation network – initiation meeting for local government
Two members of Council’s internal climate change project team attended a two day forum in Wellington at the end of July, together with approximately 70 other local government staff from across to Mōtū, all kindly funded by GNS Science. The purpose of the forum was to initiate a national Coastal Adaptation Network (CAN) for local government, as well as provide an opportunity and platform for networking and experience sharing in the climate adaptation space. How the network will take shape over the coming months is still to be determined and will most likely include climate risks beyond coastal ones.
8.1.2. Council’s Energy management programme finalist in the HEG business awards
Council’s energy management programme was selected as a finalist in the HEG Business Awards sustainability category. The application celebrated the continuous energy, carbon and cost savings achieved since the start of Council’s energy management programme in November 2019, as well as the achievements of Council’s wider climate change work programme.
We are pleased to report that Council won its category on Saturday, 14 August 2021.
9. Visitor Economy / Tourism
9.1. Tourism Recovery Programme
TRC Tourism and the tourism team continue to work on tourism recovery actions:
Cycle/Walking Trail New Product Development: The internal project team is developing a proposal for trail priorities which will also outline funding requirements and timeframes. A principle of the work is that trails integrate within a wider BOP strategy.
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Tourism Business Development Strategy: We are working with existing tourism businesses across the district getting them talking and collaborating on realignment and redevelopment of tourism products. This involves linking businesses and getting them working together to expand services, bundle or create new offerings for the domestic market. Tourism Industry Association: We are developing a local tourism industry association to increase collaboration, information sharing and cross promotion for regional growth.
10. Lifelong Learning and Exhibitions
Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre
10.1. General
The three service delivery initiatives funded by the New Zealand Libraries Partnership Programme (NZLPP) are now in full swing. All three staff are working district wide with a particular focus in the rural areas of the Whakatāne District. Highlights from the NZLPP staff and initiatives are:
Content Creation and Curation / Taonga Tuku Iho – Preventative conservation measures have been implemented within the Local History Heritage Gallery in accordance with museum standards; an assessment of the audio and visual technology to inform replacement is underway and digital content marketing and promotion has commenced with the start-up of DiscoverTeKoputu Instagram account. Reading for Pleasure / Pānui Pārekareka – The Read 4 Plenty programme continues in Term 3 with Te Kura o te Paroa, Waimana and Tāneatua Schools. Matatā School who came on board for Term 2 have enjoyed the programme so much, they have asked to continue into Term 3; a good indicator of the success of the programme. The “That’s Not My Book Club” started on Friday 30th July with Trident High School. Support from teachers and the school librarian made it an engaging session with a lot of laughs and opportunities for all participants to share and be involved. Planning for the “Literature Festival” 2021 is underway. Te Reo and Mātauranga Māori – Matariki celebrations highlighted the value of the work being done in the rural areas of the Whakatāne district. It has been a privilege to represent our libraries in supporting Māori events held recently in remote rural areas like Murupara and Ruatāhuna.
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10.2. Matariki 2021
The Library and Exhibition team delivered a full Matariki Programme in July that included experiences for adults as well as school holiday activities. Highlights included the Hautapu series and Celestial Kōrero early morning gatherings, a Rongoa Journey bush walk at Tauwhare Pā Scenic Reserve and a Matariki themed escape room. A community partnership with Hani Totowera was established for the Hautapu series and the Rongoa Journey produced a collaboration with DoC and the Regional Council. All of this year’s Matariki activities were well attended and received positive feedback from participants.
LED Glow Poi at Celestial Kōrero and the planting to support the dunes during Matariki 2021 events
10.3. Public Programmes, Experiences and Engagement
The Libraries Customer Engagement team continue to deliver the seamless, helpful and professional services on a day-today basis that is very much appreciated by all visitors into the facilities.
The pilot Digital ABCs for 60+ programme finished in the first week of July and is currently in an evaluation process. There has been a steady trickle of interest as a result of the original promotional advertising for a 60+ programme.
10.4. Community Libraries – Edgecumbe, Ōhope and Murupara
The community libraries continue to deliver friendly, community focused services during the winter period.
Edgecumbe Library’s APNK Wi-Fi connection upgrade to fibre has been completed by 2° and the APNK team. A children’s book exchange is scheduled with the Edgecumbe Library volunteers toward the end of August.
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10.5. Exhibitions and Public Programmes 10.5.1. Ngā Mata o te Ariki Tāwhirimātea – A Collaborative Exploration of Matariki
10.6. Sheaff Gallery 10 July to 24 October, Te Kōputu a te whanga a Toi
A collaborative exploration of Matariki by Erena Koopu (Ngāti Awa, Te Whānau a Apanui) and Maisey Rika (Ngāti Awa, Te Arawa, Tūhoe, Te Whānau a Apanui).
It was a truly beautiful exhibition opening evening with Erena Koopu, Maisey Rika and Tessa Williams attending and drawing a huge crowd of 200 guests including the Honourable Kiri Allen MP, Chairman of Te Rūnanga o Ngāti Awa Joe Harawira and his wife, as well as many talented Eastern Bay artists and musicians.
Following the speeches all those in attendance sung Waiata together, and then Maisey Rika sung for much of the evening. To see the gallery filled with so many people enjoying the arts was an absolute highlight.
Erena Koopu visually captures the lyrical musings of Maisey Rika’s latest album, also named Ngā Mata o te Ariki Tāwhirimātea, which examines local tribal narratives of Matariki. Transferring musical movements to paint strokes, Erena attempts to convey not just the expressive sounds themselves, but the emotions they invoke through to the eyes of the audience.
Both Erena’s artworks and Maisey’s music are available to visitors to experience during the exhibition. The result is a combined narrative of iwi histories, emotion and whakapapa.
Visitor numbers have remained high and Maisey has filmed three interviews/short documentaries for various New Zealand media outlets around the creation the exhibition.
10.6.1. Came from Te Kore: 10 July to 28 August Te Kōputu a te whanga a Toi
Tessa Williams (Ngāti Rakaipaaka, Ngāti Kahungunu, Pākehā)
A mixed media exhibition with sketches and installation pieces made of charcoal. Reflecting on the concept Mana Tangata, the works address the significance of collective mana. Collective mana is the inherent mana from one’s ancestors, a community, of our non-human ancestors. Non-human ancestors include the land we hail from and the land we currently live on. Mana tangata has infinite potential, only restricted by the constraints we place on it as humans.
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10.6.1.1. ORO: Brookfields Gallery 24 April to 19 September Moving images that explore climate change through water cycles by Louise Pōtiki Bryant.
10.6.1.2. Education Programmes: The Imprints We Leave, 10 July Te Kōputu a te whanga a Toi
Came From Te Kore artist Tessa Williams led this clay shaping and printing class, attended by 23 people of all ages. Each person took home a clay mould and a plaster cast of the imprints created in that mould.
‘The Imprints We Leave’ workshop
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10.6.1.3. Education Programmes: Matariki Soft Stars, 12/14/19/21 July Te Kōputu a te whanga a Toi
Exhibitions Team staff delivered a series of workshops for the whole family, teaching them how to make a traditional God’s Eye or Soft Star to either display in the Activity Room or to take home.
Two of these activities were supported by a partnership with staff from the REAP HIPPY Programme, which has a focus on working with families with pre-schoolers.
Attendance during these sessions ranged between 32 and 46 people, with a total of 139 over the four days.
Families create in the Sheaff Gallery during Matariki School Holiday Programmes
11. Collections and Research
11.1. Te Whare Taonga ō Taketake - Whakatāne Museum Collections and Research
11.2. Ngā Kuia Moko Paintings Collection
This collection comprises of 34 oil paintings by Harry Sangal. He painted the kuia over a few years. All the kuia had their Moko Kauae, tattoo chins, with many receiving it at an early age. Many of the kuia orginated from the Bay of Plenty, and several have whakapapa links in the Mataatua rohe.
The paintings had been in storage for many years, and were offered to the museum by the trustees of the collection in 2018. It has taken two years to finalise the legal documentation, and the museum will take legal ownership of the collection in early September.
We are contacting whānau of Ngā Kuia, to offer the opportunity to reconnect with their tupuna. The Museum and Te Koputu Whanaga a Toi are planning to stage an exhibition of Nga Kuia in 2022. The last time these paintings were viewed was in the early 90’s. Harry Sangl published a book in 1980 called The Blue Privilege The Last Tattooed Māori Women, and these Kuia are featured in the publication.
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11.3. Rua Kēnana Symposium Open Lecture Series
As we continue with the Symposium series, discussions have been underway with Professor Taiarahia Black and Te Whare Wānanga o Awanuiarangi, to hold a series of Open Lectures at Te Whare Taonga ō Taketake. The lectures are to be delivered by PhD Doctoral Students, with the focus on Rua Kēnana Symposium and the students research that continues to contribute to the Symposiums. This is an opportunity for Taketake and Awanuiarangi to share this platform and inform the public and our audiences of the connectedness of Taonga, Matauranga and the research the PhD students are undertaking. The first lecture is planned for the 27th August, and will be held at Te Whare Taonga ō Taketake.
We continue to collaborate with Professor Black and Nga Toenga Maungapohatu on the next Rua Kēnana Synposium to be held on 27th & 28th November to be hosted at Te Mānuka Tūtahi marae Whakatāne. This is the second symposium in the series of three. The title is “ Rua Kēnana 21st Century Citizenship Symposium”, and there has been considerable interest registered to attend. Taketake will ensure that the Rua Kēnana Taonga will be again present and exhibited to enable the continued connectedness to the Symposium.
11.4. Taketake Photographic Collection
Over the past two years we have progressed the development of protocols, processes and procedures for the photographic collection. Taketake has over 300,000 photographs and negatives in the collections.
12. Aquatic Centre and Recreational Services
12.1. General
The Whakatāne Aquatic Team is excited to have achieved its network end of year target for attendance. Last year the aquatic network saw 206,126 users through its facilities. This is an increase of 34.4% compared to previous year, but it’s important to note that last year’s comparison was impacted by the centre either being closed or needing to reduce numbers due to the Covid-19 pandemic. Even so, this is still an increase of 14% compared to FY 18/19 which was a full year before Covid-19. The team has once again been ambitious with their target setting for 21/22 and are aiming to see over 220,000 visitors through the facilities, which would be an increase of 6.7%. We are beginning to see full bookings of lane space, and the Learn to Swim lane space is operating at a maximum.
The 33 meter pool cover has continued to see benefits in the winter months with increase in users at the Whakatāne Aquatic Centre compared to previous years. There are a number of projects taking place in the 33 metre pool next financial year which include installation of shade sails on the grand stand, pool covers which will assist with saving energy, and a bulk head installation.
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13. Reserves and Open Spaces
13.1. Business Priority – Progressing New Cemetery Land Options
Hillcrest cemetery is expected to reach full capacity by 2028. Staff are in the process of investigating options to provide a new cemetery that will serve the Whakatāne community for the next 100 years. The minimum land parcel size required is 14 hectares, and due to the nature of the land use for cemetery purposes, environmental land conditions remain the key limiting factor in finding a suitable site.
The LTP provides a budget of $2.7m million to be invested in cemetery development between 2022 and 2031. The “New Cemetery Planning” Report by APR Consultants reported to the Projects and Services Committee in 2020, outlines a timeframe for achieving this goal before we reach full capacity at Hillcrest, and recommends Council should carry out land investigations, due diligence and the purchase land between 2021 and 2022. To date, all land within a 20km radius of Whakatāne has been considered for suitability and staff are assessing possible options to ascertain whether they are environmentally suitable for cemetery purposes.
13.2. Karaponga Reserve Signage
Council is working in partnership with representatives of the Karaponga community and Horizon Energy Trust to celebrate 100 years of hydroelectric power generation at Karaponga Reserve.
Educational signage is being developed to showcase the history of the site and will be installed at the old powers station, along with additional signage at the reserve entrance to encourage visitors to walk the two great tracks through the reserve, one past the old power station to a waterfall, and the other to a lookout over the dam.
13.3. Cabinet Art
Chorus is once again working with Whakatāne District Council to extend its cabinet art programme in the District and is calling for designs from local artists. Three cabinets, one each in Whakatāne, Matatā and Edgecumbe, have been chosen for beautification and artists are being encouraged to get their designs in. Last year Chorus partnered with Whakatāne District Council to bring art works to Whakātane and Ōhope and now is looking to extend this to other towns in the district.
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These cabinets become works of art in the street, often telling stories about the communities in which they are located, and help to discourage tagging. All finished art will be included on the Chorus website and will be considered for the 2022 Chorus Cabinet Art calendar, copies of which are sent around the world.
13.4. Partnership Fund Contribution to Matatā Carpark
A request was received from the Department of Conservation to establish a carpark on Council owned land at 5 Manawahe Road in Matata. This was following the closure of the entrance to the Matata Scenic Reserve off Mair Street for safety reasons associated with visitors crossing the railway line.
Council has supported this proposal which will provide safer and ongoing access for the local community and visitors to the reserve and have contributed $10,000 from the Partnership Development Fund towards achieving this. The Department will also be re-establishing the popular walking track within the reserve.
13.5. Media Interest in Natural Burials
A positive social media release posted by Willetts Funeral Services following the completion of our second natural burial at Hillcrest cemetery during early July prompted further media interest about natural burials.
Following this, our Communications and Engagement team posted a link on this site to direct public to the information available on the Council website, including information on trees which can be planted following a natural burial. Radio 1XX also requested an interview which was completed with staff regarding natural burials and how this is progressing in the Eastern Bay.
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13.6. Community Appreciation for Open Spaces / Gardens
Positive feedback has been received recently on community Facebook group ‘Whakatāne Matters’ about our local open spaces and gardens. Below is a selection of positive comments left by members of the community.
‘In the 19 years I’ve been in Whakatane, The “beautiful gardens” are the thing about our town most often commented upon by visitors.’
‘A beautiful welcome as one drives into town, a sense of pride and a bright seasonal offering. Keep up the awesome work gardeners’
‘Our gardens are beautiful, lots of variety, vibrancy and colour. WDC has definitely got this right!! And well done Gardeners, you're doing a great job’
‘I absolutely love the gardens in Whakatane. They are beautiful. They brighten up our days. Especially the spring displays’
In response to the feedback, the Places and Opens Spaces team gathered for a team photo for the Whakatāne District Council Facebook page, to thank the community for their feedback and suggestions.
40 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
14. Buildings and Facilities
14.1. Manawahe Community Hall – Trust Horizon Funding
Trust Horizon has allocated $32,000 to benefit the Manawahe Hall to improve its energy efficiency. Council will also be contributing a further $10,000 to the initiative. A programme of improvement is now underway.
Installation of heat pumps throughout the Hall (replacing an old woodfire) Conversion of all lighting to LED lighting Insulation of both the underfloor and ceiling Installation of an emergency generator connection.
14.2. Ngā Awa Pukeke (Civic Centre Upgrade)
Council has, through the Long Term planning process, approved progressing with option one for the upgrade to the main council building. This option allows for $13.7m to be spent over the first three years of the current Long Term Plan.
With this approval the project has gone through a reset process including:
Appointing of a new Project Sponsor – Rob Trass Appointment of a Specialist Construction Project Manager – Sheryl Kirner from RDT Pacific.
The project currently operates:
A design team including design and engineering specialists along with staff representatives. A Project Control Group including primarily executive representation to review and monitor progress and make recommendations for key decisions to the Project Steering Group. A Project Steering Group made up of two Councillors, CE, and two independent building specialists. This group has delegated authority to make key decisions on this project but will bring updates at key times back to council.
Concept designs for the top floor of the building are fairly well progressed however, with the late move of the Chambers from the top floor to the ground floor. Designs for the ground floor are still being considered to ensure the opportunities with this shift are being optimised.
Key milestones between now and Christmas include:
Approval of concept design is planned for mid-September and detailed design by the end of the year. The project remains on track to move staff into temporary accommodation prior to Christmas. Enabling works consent completed prior to Christmas to allow demolition and building strengthening work to commence immediately after the Christmas break.
Current focus for the team include:
Progressing concept designs Locking in design team costs Ensuring IT prerequisites for moving to temporary spaces will be in place by when required
41 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
Ensuring temporary facilities will be ready when required. Ensure staff changes to operating facilities and ways of working are managed carefully.
14.3. Te Teko Eivers Park – Lottery Grants Board Funding
Plans to commence the upgrade of Eivers Park are progressing. The work is scheduled to begin in the last quarter of this year, with completion by February 2022. The long lead items such as poles and lights have already been ordered and are due to arrive by October.
The complete work programme includes the installation of sports lights for the second rugby field, netball courts and carpark. The netball courts are also to be resurfaced and re-fenced. Council has also planned for improvements to the Eivers Park Sports Pavilion. These improvements included new carpet tiles in the lounge, improved drainage in the changing rooms, additional chairs and new tables.
14.4. Earthquake Prone Buildings – Earthquake Prone Notices
Work to assess buildings for their earthquake vulnerability has resulted in five Council-owned buildings being deemed earthquake-prone. These are: Te Teko War Memorial Hall; Waimana Nukuhou Hall; Whakatāne Rugby Park Grandstand; 58 The Strand and 39 McAlister Street.
Council has now placed notices on the buildings advising the public and tenants that they are earthquake-prone. Due to the low level of risk to users, the buildings can continue being used as normal. Council has up to 15 years to undertake strengthening work on the buildings so they meet the Building Act requirement of at least 34 percent of the New Building Standard, or to demolish them.
Currently Council has set aside funding in 2029 to strengthen both the Te Teko War Memorial Hall and the Waimana Nukuhou Hall. As part of the proposed Recreation Precinct Review the future role of the Grandstand in Rugby Park and its strengthening requirements will be considered.
15. Planning
15.1. Creswell NZ Ltd
On 29 July 2021 the Court of Appeal granted leave of appeal to Te Rūnanga o Ngāti Awa, Ngāti Pikiao, Ngāti Te Rangi and Sustainable Otakiri concerning the High Court decision on the Cresswell NZ Ltd water bottling plant application. The High Court had considered an appeal against the earlier Environment Court decision. The questions given by appellants to the Court were summarised and rephrased by the Court to:
Was it correct to conclude that the effects of using plastic bottles were beyond the scope of consideration in this case; Did not need to seek further evidence, or decline consent in circumstances where the Court had evidence, as to the scale of the bottling operation but no evidence as to the scale or adverse effects of plastic bottles being discarded; Did not need to have recourse to Part 2 of the RMA;
42 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
Correctly determined that the activity status of the application was a discretionary “rural processing activity” rather than a non-complying “industrial activity” under the District Plan; Correctly classify the application as an expansion of an existing use of land, and therefore a discretionary activity under s127 of the RMA, rather than a new activity falling for consideration as a non-complying activity under s88 of the Act.
These appeals to the Court of Appeal can now proceed.
15.2. Resource Management – Policy
15.2.1. National Planning Standards – Implementation within the Whakatāne District Plan
The National Planning Standards (the Standards) identify a prescribed template and layout (including an Eplan (electronic plan)) for all District Plans to comply with. The Standards require Council to amend the District Plan so it is consistent with this new layout by 3 May 2024. Significant change is expected to the rural chapters, as a number of zones do not comply with the Zone Framework Standard. Council can implement changes in accordance to the Standards. Only consequential amendments will be required to use the usual RMA Schedule 1 consultative process.
The definitions in the District Plan are currently being assessed against the mandatory requirements of the Standards. The inclusion of the Standards definitions requires a number of minor changes that will not affect the integrity of relevant rules in the District Plan.
Additional definitions included in the District Plan will be assessed following the completion of the mandatory definition list.
15.2.2. Spatial Plan/Future Development Strategy
Council staff are continuing to work with the Bay of Plenty Regional Council and Kawerau District Council on a Spatial Plan for our districts.
Initial conversations with the Bay of Plenty Regional Council indicated that, while much of the contextual work required to develop a Spatial Plan was available, there was a need to clarify the scope and design of the Spatial Plan.
The Chief Executives of the Councils have now established a Governance Group including the Chief Executives of the Kawerau and Whakatāne District Councils and the Bay of Plenty Regional Council, and representatives of government agencies, such as Kainga Ora and Waka Kotahi. A briefing paper and agenda have been developed to seek clarity on:
1. Spatial Plan Purpose and staging 2. Governance Structure 3. Iwi Partnerships and Engagement 4. Central Government Representation 5. Community Engagement and Communications 6. Project Funding and Resourcing
This discussion is also in the context of the RMA reforms and specifically the development of the Strategic Planning Bill that will be introduced next year. While this Bill may have an impact on the content of the Plan, it is important that work continue to enable the Regional Council to then develop a Regional Spatial Plan bringing together the three sub-regional plans - Smartgrowth, the Rotorua
43 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
Spatial Plan and the Whakatāne/Kawerau Spatial Plan. The Whakatāne/Kawerau Spatial Plan will provide spatial layers of information that bring together shoe a high level strategic direction for urban growth and rural development opportunities. The plans themselves will provide a visual representation of constraints and opportunities based on the four well beings, but will also include a list of strategic actions that will then enable that plan to be realised. Those actions are very likely to include initiatives that deliver on defined housing outcomes, infrastructure to support growth and other economic development, protection of special areas and high quality versatile soils, and define responsibility for those actions, that will be greater than the Council.
Alongside the Spatial Plan, the Future Development Strategy will provide further definition of specific planning objectives defined in the Spatial Plan, such as Structure Plans and infrastructure provision for new or intensified growth areas. This will have regard to the National Policy Statement on Urban Development, which seeks greater levels of intensification in urban areas. While this is focussed on larger urban centres, the constraints to expansion of greenfields area (new development) around Whakatāne indicate that a level of intensification should be part of our strategy.
With the applications to the Infrastructure Acceleration Fund closing on the 18 August 2021, staff prepared three applications that effectively steer the direction of the Future Development Strategy towards an approach that reflects accelerating our deferred residential zoned land to enable housing to be constructed sooner, and look to expand in some of our rural townships on the Plains. This recognises their proximity to key work locations, including future expansion in the Western Bay of Plenty and at Kawerau, and on the Plains. It is consistent with the probable strategic direction for the Plains water schemes that can support the expansion of urban development as well as provide a more resilient supply to the Plains and potentially to Whakatāne and Ōhope.
The recent Housing Forum in Heretaunga (Hastings) and the ReThinking Housing Conference in Auckland highlighted the need for strong leadership to make change happen and to bring the myriad of players supplying housing to work together towards a common goal. The Hastings example highlighted a partnership approach between the Council, Iwi, and Central Government agencies alongside community providers. The Auckland Conference provided economic analysis showing underinvestment over decades in housing stock (80,000 houses short nationwide) and immigration policies that have driven up demand and house prices accordingly. The focus was on how to provide housing at scale and in increasing density, while options to provide cost effective construction techniques (such as prefabs) and shared ownership and rent to buy schemes were discussed. The point was also made that there are strong cultural reasons, particularly in the Pacifica and Māori communities where planning rules requiring intensification of development are not always consistent with the traditional role of the home as a place to gather and stay.
15.2.3. Audible Bird Scaring devices (future Plan Change)
A two stage monitoring programme of Audible Bird Scaring Device (ABSD) rules in the District Plan has been prepared. This includes:
A computer generated model based on aerial photography and land contours to predict how sound travels away from a point of source. This model has been field tested and calibrated to represent local natural and built landscape features, prevailing wind conditions and other specific local features. Field monitoring from Monday 13 September to Friday 24 September. This coincides with the peak budding season for Gold3 and Green14 kiwifruit varieties grown in our district. Monitoring sites, frequency of visits and monitoring times have been confirmed.
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A communication plan has been developed to ensure that the community are well informed of what is happening, when and why. Orchard owners and properties within 500m of existing horticultural land will be advised of the monitoring programme.
16. Building Resilience
16.1. Awatarariki Fanhead – Managed Retreat
Site clearance has now been completed at 14A and 14B Clem Elliott Drive following removal of the buildings.
BOPRC and WDC are endeavouring to work collaboratively with the owners of 100 Arawa Street to find a solution that will enable them to move forward with their lives with certainty and confidence.
Design of the debris flow hazard warning signs to alert people visiting the vicinity to be aware of the debris flow risk during inclement weather has been finalised.
Once available, the signs will be installed at Arawa, Kaokaoroa and Richmond Streets.
These signs are interim until the Kahui Awatarariki project finalise the overall design for the open space and associated signage.
17. Community Regulation
17.1. Animal Control
5,253 dogs were registered by 31 July 2021 before the increased fee applies. Reminder notices have been sent to all unregistered dog owners giving them until the 31 August 2021 to register their dogs at the full fee, before sightings of unregistered dogs start in September 2021.
45 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.2 Rangitāiki Community Board – June 2021 Activity Report(Cont.)
18. Discretionary Funds and Reserve Balances
Unallocated Grants and Subsidies (Discretionary Fund) as at 31 July 2021 is $12,391.39
19. Matters from Previous Meetings
19.1. CCTV Camera Requests
The Board resolved at the last meeting that the Camera Subcommittee would liaise with NZ Police regarding a new camera installation in Edgecumbe (independent to the Council) and to provide feedback resulting from engagement with the Te Teko Residents Association. Once this feedback is received, progress can then continue.
19.2. Public Convenience Signage
The Places and Open Spaces team are evaluating the requests for potential inclusion into the programme of works for 2021-2022. No further update is available at the time of writing.
19.3. Bus Shelter Te Teko and Mapou
Last meeting it was reported that it had been agreed in principle for shelters to be included into the work programme within the current new Long Term Plan period however, this would occur over time and as budgeting allows. An update is being sought as to the current status and will be reported back to the Board.
Report Authorisation
Report writer: Nicholas Woodley Manager Policy, Planning and Consents Compliance
Final Approval: Steven Perdia General Manager Strategy and Transformation
46 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3 Funding Application to RCB - September 2021
8.3 Funding Application to RCB - September 2021
To: Rangitāiki Community Board
Meeting Date: Wednesday, 1 September 2021
Submitted by: Governance Support Advisor
Reference: A2074679
1. Reason for the report - Te Take mō tēnei rīpoata
Two applications have been received seeking funding from the Rangitāiki Community Board Discretionary Fund. The applications are attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting.
2. Recommendations - Tohutohu akiaki
1. THAT the Funding Applications to RCB – September 2021 report be received; and 2. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to the Otakiri School to assist with costs for their Centenary Celebrations, to be held from 22-23 October 2021. 3. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to Lesley Immink towards the cost of the Leadership – Making a Difference Symposium.
3. Criteria
The criteria for the Community Board Discretionary Fund are:
No retrospective funding applications will be considered. Supporting documentation on costs is required to justify the amount sought. The project must be held within the community board area from which you are seeking funding. The Community Board has the option to collaborate with other Boards in the joint funding of major projects. Grants of up to $1,000 may be considered to support groups attending international or national events. Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case-by-case basis. A ‘guarantee against loss’ may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss. If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made.
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A declaration of expenditure and project report is required once the project has been completed. Funds not uplifted within six months from allocation date will lapse.
4. Funding Applications
4.1. Otakiri School and District Centenary
The Otakiri School and District Centenary are seeking funding to support running their Centenary Celebratory event, which is planned for Labour weekend 2021. Past and present students, teachers and community members are invited to celebrate the 100-year milestone. Both formal and informal functions are planned and the Centenary Committee is seeking $1283 to help with the shortfall in their budget.
The Committee acknowledges the number of registrations received would impact the financing of the event and that if a profit was made, they would refund the Board appropriately or alternatively suggested if the Board was agreeable, donate the profit to the local Play Centre.
The event was initially planned for 2020 however was postponed due to COVID-19.
4.2. Lesley Immink – Leadership – Making a Difference Symposium
Ms Immink is applying for a contribution from the Rangitāiki Community Board of $2,000 to hold a Leadership Symposium Event on Friday, 15 October 2021 targeting an audience of people under 30 years of age. This follows on from the 2021 Community Board Conference in Gore, where the attendees were inspired by some younger speakers and Ms Immink now wishes to bring these speakers to Whakatāne so they can share their stories and messages with local people.
The following related applications are being made to the other three community boards in the district:
Community Board Meeting date Amount
1 Whakatāne-Ōhope 30 August $10,000
2 Murupara 6 September $2,000
3 Tāneatua 6 September $2000
5. Significance and Engagement Assessment - Aromatawai Pāhekoheko
5.1. Assessment of Significance
The decisions and matters of this report are assessed to be of low significance, in accordance with Council’s Significance and Engagement Policy.
5.2. Engagement and community views
There is no requirement to consult or engage on allocation of the Board’s discretionary funds.
48 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School
Engagement on this matter is not being undertaken in accordance with Section 6.1 of the Council’s Significance and Engagement Policy. This states that the Council will not consult when the matter is not of a nature or significance that requires public engagement.
6. Considerations - Whai Whakaaro
6.1. Financial/budget considerations
As at 31 August 2021, the current balance of the Rangitāiki Community Board Discretionary Fund is approximately $12391.39. This amount is the balance remaining after the ‘reserved funding’ (as resolved by the Board at their July 2021 meeting) has been accounted for.
6.2. Strategic alignment
No inconsistencies with any of the Council’s policies or plans have been identified in relation to this report.
6.3. Climate change assessment
Based on this climate change assessment, the decisions and matters of this report are assessed to have low climate change implications and considerations, in accordance with the Council’s Climate Change Principles.
6.4. Risks
Projects associated with the applications may be delayed or downsized.
7. CONCLUSION
Members now need to consider whether to support the applications and if so, the amount of that support.
Attached to this report:
Appendix A - Application for Funding – Otakiri School Appendix B - Application for Funding – Lesley Immink
Report Authorisation:
Report writer: Susan French Governance Support Advisor
First Approval: Cindy Butt Manager Governance Services
Final Approval: Emlyn Hatch General Manager People and Engagement
8.3.1 Appendix A - Application for Funding - Otakiri School
49 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Otakiri School &
District Centenary
Friday 22nd - Saturday 23rd 2021 EMAIL: [email protected] Secretary : Leanne Blackwood 571 Otakiri Road, RD3 WHAKATANE 3193: Phone: (07) 304 8101 Principal: Mike Mokai; BOT Chair: Julie Mees
10th August 2021
Dear Rangitāiki Community Board
I am writing to you on behalf of the Otakiri School and District Centenary Committee to ask for funding to support our celebratory event being held during Labour Weekend 2021.
After having to postpone the event due to Covid19 last year, Otakiri School and District plan to celebrate their 100 year milestone from October 22-23rd this year. Otakiri is a small country community with a big heart. The popular primary school is well attended by the families of local farmers, horticulturists, small businesses and many life-style block owners. Around 180 students, 20 staff, and 120 families enjoy the country atmosphere of this well- equipped school. Otakiri School not only has a reputation of quality education and high achievement but also of fellowship and community, with pupils having a strong sense of who they are and proud of where they come from. Some local families can trace back four generations of ancestors who have attended our iconic school and played under the towering marble tree!
The Centenary Committee seek your support, as our local Community Board, in the form of a monetary donation so that we may reduce the overall cost for attendees and to help our event go ahead in these uncertain time. We are hoping for 200 attendees over the weekend but need to be realistic and realise numbers may be much lower due to travel restrictions from Australia; people not being willing to commit and pay to attend events that could be cancelled; and many people are having reduced incomes.
The Centenary Committee would like to ask the Rangitāiki Community Board to fund us $1,283 to go towards the shortfall in our budget. We acknowledge that the more registrations received the healthier our finances could become and we would like to state that if we make a profit, we will refund the excess to the Community Board or if agreeable, donate the funds toward our local Play Centre so that they may improve their health and safety provisions.
Thank you for taking the time to consider our request, your support is much appreciated and we will proudly advertise your funding on our Centenary website, in the commemorative book and during our celebration weekend.
Gratefully Yours
Leanne Blackwood (Secretary for Otakiri School and District Centenary Committee)
50 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Discretionary Funds
Application Form - Organisation
All sections must be completed and supporting material attached to the back of the form (see section 8 Checklist). More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French (Governance Support Advisors) on (07) 306 0500.
Completed applications must be sent to: Chief Executive Whakatane District Council Private Bag 1002 Whakatane 3158
WHICH COMMUNITY BOARD ARE YOU APPLYING TO?
For each project or service you may apply to ONE of the following discretionary funds only:
Rangitaiki Community Board Taneatua Community Board
Murupara Community Board Whakatane-Ohope Community Board WHICH COMMUNITY BOARD ARE YOU APPLYING TO?
HELPFUL INFORMATION BEFORE FILLING OUT THE FORM
. No retrospective funding applications will be considered . Supporting documentation on how you calculated your costs is required to justify the amount sought . Applications will be considered at the next appropriate Community Board meeting . The project must be held within the community board area you are seeking funding for . The Community Board has the option to collaborate with other Boards in the joint funding of major projects . Grants of up to $1,000 may be considered to support groups attending international or national events . Boards generally lean towards funding an annual or biannual event once, but reserve the right to consider each one on a case by case basis . A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss . Applicants will be invited to attend the Public Forum at the commencement of the Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting. . If successful, applicants will be required to use the relevant Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made . A declaration of expenditure and project report is required once the project has been completed
. Funds not uplifted within six months from the allocation date will lapse
. Applications are accepted throughout the year subject to funding availability
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51 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Discretionary Funds
1 CONTACT DETAILS
1.1 Name of your organisation: Otakiri School and District Centenary Committee
Phone: 027 319 5451 Fax:
Email: [email protected] Website:
Postal address for correspondence: c/o - Otakiri School, 571 Otakiri Rd, R.D.3 Whakatane, 3193
1.2 Name of principal contact: Leanne Blackwood
Position held in group: Secretary
Phone (day): Fax:
Mobile: 027 319 5451 Email: [email protected]
1.3 Name of secondary contact: Renae Anderson-Holmes
Position held in group: Co-secretary
Phone (day): Fax:
Mobile: 027 357 5080 Email: [email protected]
2 ABOUT YOUR ORGANISATION
2.1 How long has your organisation been operating? 2 years
2.2 What are your group's main objectives and activities?
Organise and host a celebration event over two days in honour of Otakiri School and Otakiri district reaching their 100
year milestone.
2.3 Is your group GST registered? No Yes Yes, GST No*:______/______/______
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52 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Discretionary Funds
3 ABOUT YOUR FUNDING REQUEST
3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words):
Otakiri School and District Centenary Event
Give a brief description of the project, service, event proposal for which you are seeking funding (if you have a separate 3.2 project plan or require more space, please list the key points here and attach a full description of your proposal to the back of this form):
Our celebration includes a mixture of formal and informal functions over Friday 22nd October and Saturday
23rd October 2021. Itinerary is attached.
How long does the project, service or proposal run? Starts: 3.3 October 22nd 1pm
Finishes: Ongoing: October 23rd 10pm
3.4 Funding Description – tick the appropriate boxes
Provision of seeding funding for a community event
Support for a Community Project
Purchase of works of art for public reserves
Project associated with youth or the elderly
Facility development or upgrade – including property owned by community organisations
Pride and beautification project within the community
Board generated project, event or initiative
Promotion and advertising
Attendance at National or International Competition
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53 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Discretionary Funds
4 MEASURING THE SUCCESS YOUR PROJECT, SERVICE OR EVENT PROPOSAL
Show us how you will measure that your project, service or event proposal is successful by outlining the benefits to the 4.1 community
200 attendees
Attendees travel from across NZ to attend
Range of ages, genders and ethnicity groups are represented
Attendees enjoy reminiscing about their life at Otakiri and renew connections with past pupils, parents and
neighbours.
Guests have a renewed feeling of belonging to Otakiri School and the wider Rangitāiki Community.
4.2 Which of the following of the Council’s Community Outcomes applies? – tick the appropriate boxes Effective Leadership - Striving for our Future Wellbeing
Community Needs – A caring community
Quality Services – Excellent Value for Money
Valuing our Environment - Sustaining for future generations
Reliable and Affordable Infrastructure – Meeting current and future needs
Sustainable Economic Development – Working in partnership
What will happen to the project if: . this funding application is unsuccessful or, 4.3 . only a portion of the funds are received or, . a guarantee against loss is provided rather than a grant?
The project will proceed as outlined The project will be delayed
(please specify expected length of delay):
The project will be downgraded
The project will be prevented from being carried out
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54 .. pedxA-ApiainfrFnig-OaiiSchool(Cont.) Otakiri - Funding for Application - A Appendix 8.3.1 AGENDA - Board Community Rangitaiki COUNCIL DISTRICT WHAKATĀNE Discretionary Funds Application Form
5 FINANCIAL DETAILS OF YOUR PROJECT, SERVICE OR PROPOSAL Note: All figures to include GST (if any).
Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:
PROJECT COSTS PROJECT INCOME Description of cost* Amount Income source Amount
Salaries / wages $ - Applicant organisation’s contribution $
Postage / telephone / administration $ 150 Fundraising $
Advertising / promotion $1,503 Donations / sponsorship $ 750
Photographer $1,000 Entry fees: 100 people @ $30 each $3,000
Centenary Book $1,200 Value of donated material $
Food $1,000 Other Grants applied for (please specify):NA $ Centenary Book Sales: 100 @ $10 each Cake $ 250 $1,000
Venue / equipment hire $ 550 $
Decorations $ 250 $
Set up costs for Memorabilia $ 80 $
Centenary Tree $ 50 Other income (please specify): $
$ $ 2021 September 1 Wednesday,
TOTAL ESTIMATED COST (a) $6,033 TOTAL INCOME (b) $4,750
TOTAL FUNDING SHORT FALL (i.e. ‘a’ minus ‘b’) (c) $ 1,283
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Discretionary Funds Application Form
6 OTHER COUNCIL FUNDING Note: All figures to include GST (if any).
What funding assistance has your group/organisation applied for and/or received from the Council over the past 3 years –
either by way of a grant or “in kind” support:
Year Amount received Purpose
7 DECLARATION
We the undersigned do solemnly and sincerely declare and acknowledge that: • The details we have given in all sections of this application are true and correct to the best of our knowledge. • We have the authority to commit our group to this application. • All information contained in this application is subject to the Local Government Official Information and Meetings Act 1987, and will be included in a publicly available agenda. • The Council may collect from third parties any information it deems necessary about the applicant or the application.
Name: Leanne Blackwood
Position held in Secretary group:
Signature:
Date: 10th August 2021
Name: Renae Anderson-Holmes
Position held in Secretary group:
Signature:
Date: 10th August 2021
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56 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Discretionary Funds Application Form
8 CHECKLIST
Please complete the following checklist to ensure you have completed the application process and attached all necessary information:
All sections of this form have been completed Read the funding description and ticked the appropriate category You have attached a bank generated deposit slip verifying your bank account details You have attached a separate copy of your project plan where one has been developed You have attached quotes for expenses for your project, service or event proposal where these have been
obtained You have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a
statement of estimated income and expenditure for your first year The declaration form has been signed by two members of your organisation that have the authority to do so You have made a copy of this application for your future reference
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57 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Otakiri School and District Centenary Friday 22nd - Saturday 23rd 2021 Email: [email protected] Secretary Leanne Blackwood 571 Otakiri Road RD3 WHAKATANE 3193; Phone: (07) 304 8101 Principal: Mike Mokai; BOT Chair: Julie Mees
Welcome to the centenary celebrations of the Otakiri School and District to be held Labour Weekend 22nd – 23rd October 2021.
Programme of events Friday 22nd: 1pm: Registrations open and are ongoing throughout afternoon.
1-3pm: School open for class/school tours.
5.30pm: Registrations continue, Mix and Mingle, BYO drinks with food platters provided followed by Quiz Night - Through the Decades.
Saturday 23rd: 10am - School Open 10am: Powhiri/Speeches and formalities: cutting of cake, planting of commemorative tree. 11.30am-1pm: Cup of tea, mix and mingle while decade photos are taken, music playing, picnic lunch (see below) 3pm - Social time at Edgecumbe Cossi Club (Optional), everyone welcome, food and drinks can be ordered from the bar. Dinner options range from $35.00-$45.00 for a buffet meal.
Pre-ordered Lunch Options: All $17 Option A Option B Option C Allergy Watch: Fill the Tank: Healthy Go-Go: Seasonal Frittata v,gf Large filled roll Thai Beef or Chicken Bag of seed crackers, v,gf,df Fresh Bread twist with Caesar Salad Pot of Hummus v,gf,df Chorizo & Relish Parmesan Lavosh Frangipani Slice v,gf Parmesan Lavosh Fresh Fruit Kebab Large Cookie Health Nut Bar Paper Bag of Grapes Photos: • Digital Photos of the event will be available online after the event through registration. • Please email any photos you have of the school or district throughout the years that could be of interest for inclusion in the centenary booklet or for a display in the hall over the weekend to [email protected] Campervans: If self-contained please enquire for parking options on Friday/Saturday night to [email protected]
Centenary Merchandise: to be pre-ordered on registration form. These will include • A set of 2 glass coasters • A vino Tumbler
These will be etched with our Centenary Logo. Pictures are of the actual products and are indicative only.
58 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Invoice Date Nexus Signs TAX INVOICE 31 Dec 2019 41 Liverpool St Invoice Number KAWERAU 3127 Otakiri School INV-2720 [email protected] 571 Otakiri Road [email protected] RD 3 Reference Whakatane 3193 J4628 - Otakiri Centenary NEW ZEALAND GST Number 116-335-638
Description Quantity Unit Price Amount NZD
OTAKIRI CENTENARY
5mm Coreflute Printed & Laminated - 1220 x 2440 4.00 200.00 800.00
Design Time/Artwork/Printer Set Up 0.00 75.00 0.00 Sarah Milne
Subtotal 800.00
TOTAL GST 15% 120.00
TOTAL NZD 920.00
Due Date: 20 Jan 2020 ______
***** PLEASE DEPOSIT PAYMENT TO OUR BANK ACCOUNT ***** **** Kiwibank Whakatane: 38-9016-0774634-00 **** ______
STANDARD TERMS OF TRADE Nexus Signs' Standard Terms of Trade apply to this transaction. Title of goods sold is retained by Nexus Signs until payment is received in full. Risk passes to the buyer, who must insure the goods, noting the seller's interest. Terms of sale are 50% deposit with the order and balance on completion unless otherwise specified on delivery or installation. Full terms of trade can be viewed at our website: www.nexussigns.co.nz
59 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Invoice Date Nexus Signs TAX INVOICE 21 Jul 2020 41 Liverpool St Invoice Number KAWERAU 3127 Otakiri School INV-3021 [email protected] 571 Otakiri Road [email protected] RD 3 Reference Whakatane 3193 J4760 - Centenary BB NEW ZEALAND Patches GST Number 116-335-638
Description Quantity Unit Price Amount NZD
OTAKIRI SCHOOL CENTENARY COMMITTEE
5mm Coreflute Fully Printed & UV Laminated 4.00 76.90 307.60 2440 x 300mm
Design Time/Artwork/Printer Set Up 0.00 75.00 0.00
Subtotal 307.60
TOTAL GST 15% 46.14
TOTAL NZD 353.74
Due Date: 20 Aug 2020 ______
***** PLEASE DEPOSIT PAYMENT TO OUR BANK ACCOUNT ***** **** Kiwibank Whakatane: 38-9016-0774634-00 **** ______
STANDARD TERMS OF TRADE Nexus Signs' Standard Terms of Trade apply to this transaction. Title of goods sold is retained by Nexus Signs until payment is received in full. Risk passes to the buyer, who must insure the goods, noting the seller's interest. Terms of sale are 50% deposit with the order and balance on completion unless otherwise specified on delivery or installation. Full terms of trade can be viewed at our website: www.nexussigns.co.nz
60 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
Invoice Date Nexus Signs TAX INVOICE 30 Apr 2021 41 Liverpool St Invoice Number KAWERAU 3127 Otakiri School INV-3518 [email protected] 571 Otakiri Road [email protected] RD 3 Reference Whakatane 3193 J5065 - BB Patch NEW ZEALAND GST Number 116-335-638
Description Quantity Unit Price Amount NZD
Billboard Date Patch 2.00 100.00 200.00
Requested by: Mike
Subtotal 200.00
TOTAL GST 15% 30.00
TOTAL NZD 230.00
Due Date: 20 May 2021 ______
***** PLEASE DEPOSIT PAYMENT TO OUR BANK ACCOUNT ***** **** Kiwibank Whakatane: 38-9016-0774634-00 **** ______
STANDARD TERMS OF TRADE Nexus Signs' Standard Terms of Trade apply to this transaction. Title of goods sold is retained by Nexus Signs until payment is received in full. Risk passes to the buyer, who must insure the goods, noting the seller's interest. Terms of sale are 50% deposit with the order and balance on completion unless otherwise specified on delivery or installation. Full terms of trade can be viewed at our website: www.nexussigns.co.nz
61 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
ACCEPTED
From Sarah Alloway Photography 275a Sutherland Road Whakatane Bay of Plenty 3193 New Zealand Phone number: 783222151 Email: Quote ID 20200421-02 [email protected] Issue Date 21 April 2020 Business Number: 117-259-153
Quote for Centenary Photography Main Shoot: 24 October 2020 12:00 PM - 01:00 PM Location: Otakiri School
Otakiri Centenary Committee Leanne Blackwood Email: [email protected] Business Number: 0273195451
Product / Package Description Price Quantity Amount
Event Photography Includes photographing $250.00 5 $1,250.00 anything requested. Photographs will be edited and supplied as both high resolution digital files and low resolution web ready files via digital download. Price per hour.
Group Photography Seated photos with $250.00 1 $250.00 professional lighting
School Discount Discount -$500.00
Subtotal $1,000.00 Total $1,000.00 GST (15%) $130.43
62 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.1 Appendix A - Application for Funding - Otakiri School(Cont.)
P.O Box 61, Whakatane. Phone (07) 308 8418. Email: [email protected] GST No. 63-652-520
OTAKIRI SCHOOL Date: 22/04/21 Our Ref. 42602 Phone No. Fax No. Mobile No. ERAINA ATTWOOD
We thank you for your enquiry and have much pleasure in submitting the following quotation.
Quotation for - OTAKIRI SCHOOL REUNION 30 PAGE BOOKLET Specifications are - COMPRISING 30 PAGES + COVER. COVER PRINTED FULL COLOUR OUTSIDE ONLY ON 300GSM SATIN ART BOARD ALL TEXT PAGES PRINTED BLACK INK ONLY ON 128GSM SATIN ART PAPER PRINTED FROM COMPATIBLE .PDF FILE SUPPLIED BY CUSTOMER. BOOKS TO BE PERFECT BOUND Size 210 mmx 297 mm Stock to be used - 300 gsm COVER: NEO PRO DIGITAL ART BOARD 128 gsm TEXT: NEO PRO DIGITAL WHITE SATIN ART PAPER
Quantity(s): 100 150 200
PRICE (ex. GST): $572.00 $809.00 $1,045.00 Plus GST: $85.80 $121.35 $156.75 Total (incl. GST) $657.80 $930.35 $1,201.75
This quote is valid for 30 days. TERMS OF TRADE: Accounts are payable 20th of the month following date of statement. "In the event that this account is not met within our terms, we reserve the right to add all costs of collection to this account pursuant to the Fair Trading Act 1986" For new customers, a credit form must be completed and verified before credit can be given.
Yours faithfully
David Goile General Manager
63 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink
8.3.2 Appendix B - Application for Funding - L Immink
64 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Discretionary Funds Individual Application Form
Application Form - Individual
All sections must be completed and supporting material attached to the back of the form (see section 8 Checklist). More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French (Governance Support Advisors) on (07) 306 0500.
Completed applications must be sent to: Chief Executive Whakatāne District Council Private Bag 1002 Whakatane 3158
WHICH COMMUNITY BOARD ARE YOU APPLYING TO?
For each project or service you may apply to ONE of the following discretionary funds only:
Rangitāiki Community Board Tāneatua Community Board The Whakatāne-Ōhope Community Board Murupara Community Board NOTE has a different form – see website
HELPFUL INFORMATION BEFORE FILLING OUT THE FORM
. No retrospective funding applications will be considered. . You must live within the community board area you are seeking funding from. . Supporting documentation on how you worked out your costs is required to justify the amount sought. . Applications will be considered at the next appropriate Community Board meeting . Grants generally up to $500 will be considered to support an individual attending international or national events. . Applicants will be invited to attend the Public Forum at the commencement of the Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting. . A declaration of expenditure and results report is required once the event has taken place.
. Funds not uplifted within six months from allocation will lapse.
. Applications are accepted throughout the year subject to funding availability.
1 CONTACT DETAILS
1.1 Name: Lesley Immink
Daytime Phone: 021 024 97854
Email: [email protected]
Postal address for correspondence: 81 Muriwai Dr Whakatane
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65 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Discretionary Funds Individual Application Form
2 ABOUT YOUR FUNDING REQUEST
2.1 Please provide a title for the event for which you are seeking funding (approx 8 words):
Leadership – Making A Difference Symposium Event
Give a brief description your achievements relevant to your application request (if you require more space, please list the 2.2 key points here and attach a full description to the back of this form): In April 2021, accompanied by six other Whakatane District Community Board members (Leeann Waaka, Mem Jenner, Ngapera Rangiaho, Jackie Te Amo, Toni Boynton and Linda Bonne) we attended the LGNZ Community Boards conference in Gore. We heard from a range of speakers and were particularly inspired by some of the younger speakers, enthused and discussed that we saw value in bringing them to Whakatane to share their story and messages with our youth and wider community. Their presentations ranged from the 17 United Nations Sustainable Goals, losing your job and starting a new post Covid-19 business and what is it like being a youth elected member?
I was tasked by the other community board members to organise bringing the speakers to Whakatane to educate, inspire and motivate our community – hence this application for the support of the “Leadership – Making A Difference Symposium”. While this event is held in Whakatane, it caters for all in Whakatane District. The purpose of organising this event are: 1. To inspire and educate youth about local government elected member roles and their contributions to their communities 2. To educate and inspire all attendees on sustainable and environmental initiatives others in the
community ‘have and are’ doing 3. To give confidence to attendees about navigating the future, business challenges and how to adapt with the change that comes with it
While the primary target audience are youth (under 30 years), the content and dynamic presentation styles of the speakers would add value and insight to anyone interested in local governance, climate change, sustainability, how to ‘pivot’ your business and thought/change leadership throughout. They are ‘making a difference’ and their content caters across a broad section of our community.
Māori – Tamatha, Nadine and Shay
Youth – Tamatha, Sophie, Sarah, Bridget and Brad (all under 30years) Local governance – Sophie, Tamatha, Sarah, Bridget and Brad Business – Sarah, Bridget, Nadine and Shay Environmental – Sophie, Tamatha and Bridget
It is a not-for-profit event.
2.3 When is the event taking place? Ongoing OR Starts: Fri 15 October 2021 Finishes:
Funding Description – tick the appropriate boxes 2.4 Provision of seeding funding for community events Support for Community Projects Purchase of works of art for public reserves Projects associated with youth and the elderly Facility development and upgrades including property owned by community organisations
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66 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Discretionary Funds Individual Application Form Pride and beautification projects within the community Board generated projects, events or initiatives Promotion and advertising Attendance at National or International Competition
The Whakatāne District Council has adopted a set of Climate Change Principles to ensure that climate change be considered 2.5 in all decisions. Please consider potential impacts to Climate Change that the project/event may have. This one-day event does not contribute directly to the Climate Change Principles but appropriate measures will be taken in hosting the event. Three of the speakers will be speaking about environmental change and how their efforts are helping to educate and inspire the wider community.
3 MEASURING THE SUCCESS YOUR PARTICIPATION AND FUTURE PLANS
3.1 What do you hope to achieve and what are your future plans? We hope that the attendees will be inspired, seek further personal growth and development in either their education,
career or business paths. At this stage it is envisioned as being a one-off event.
3.2 Which of the following of the Council’s Community Outcomes applies? – tick the appropriate boxes Effective Leadership - Striving for our Future Wellbeing Community Needs – A caring community Quality Services – Excellent Value for Money Valuing our Environment - Sustaining for future generations Reliable and Affordable Infrastructure – Meeting current and future needs Sustainable Economic Development – Working in partnership
What will happen if: . this funding application is unsuccessful or, 3.3 . only a portion of the funds are received or, . a guarantee against loss is provided rather than a grant? The project will proceed as outlined The project will be delayed
(please specify expected length of delay): The project will be downgraded The project will be prevented from being carried out – only if no funding is forthcoming
4 OTHER COUNCIL FUNDING
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67 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Discretionary Funds Individual Application Form What funding assistance has your group/organisation applied for and/or received from the Council over the past 3 years – 4.1 either by way of a grant or ‘in kind’ support: Year Amount received Purpose
NIL
5 FINANCIAL DETAILS OF YOUR REQUEST Note: All figures to include GST (if any).
5.1 Please provide a breakdown of the budget for which you are seeking assistance: This is a NOT-FOR-PROFIT EVENT
PROJECT COSTS PROJECT INCOME
Description of cost* Amount Income source Amount
$ approx Salaries / wages $ NIL Applicant organisation’s contribution 80 hours time Postage/telephone/administration $ NIL Fundraising $
Advert/promotion/booking fees $ 1500 Donations / sponsorship $ Entry fees - free under 18 years old $ nil Professional fees – speaker fees $ 7000 $20 (over 18 yrs) x 100 $ 2000.00 Travel & accommodation costs $ 5000 Value of donated material $ 6/7 speakers from out of town Other Grants applied for Project materials $ 500 $ (please specify): This is the first of several community board and/or sponsorship Labour cost $ NIL applications. The applicant will $ donate her time and underwrite the event if need be. Venue / equipment hire AV/slido $ 4000 $
Other costs (please specify): $ Other income (please specify): $
Am & pm teas @$10pp (200 pax) $ 2000 $ Depending on number of attendees, Lunch if enough funding sought – should there be any funds remaining, otherwise Food Trucks to be $ 2000 $ they will be returned to the funder utilised where attendees pay or given to charity
$ $
TOTAL ESTIMATED COST (a) $22,000 TOTAL INCOME (b) $ 2000
TOTAL FUNDING (c) $ 2,000.00 SHORT FALL (i.e. ‘a’ minus ‘b’) Requested amount
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68 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Discretionary Funds Individual Application Form
6 DECLARATION
I do solemnly and sincerely declare and acknowledge that: The details we have given in all sections of this application are true and correct to the best of our knowledge. We have the authority to commit our group to this application. All information contained in this application is subject to the Local Government Official Information and Meetings Act 1987, and will be included in a publicly available agenda. (If you do not wish for any personal details to be made public, please indicate this in your application. The information is held and administered by Whakatāne District Council in accordance with the Privacy Act 2020 and Whakatāne District Councils Privacy Policy.) The Council may collect from third parties any information it deems necessary about the applicant or the application. A declaration of expenditure and results report is required once the event has taken place.
Name: Lesley Immink
Signature:
Date: Monday 16 August 2021
Any personal details to withhold:
7 CHECKLIST
Please complete the following checklist to ensure you have completed the application process and attached all necessary information:
All sections of this form have been completed You have attached a bank generated deposit slip verifying your bank account details You have attached information on your plans, costings or quotes for your expenses You have made a copy of this application for your future reference
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69 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Tamatha Paul
LEADERSHIP SYMPOSIUM Making A Brad Olsen Difference
Sophie Handford LEARN HOW THESE DYNAMIC SPEAKERS ARE NAVIGATING THE FUTURE IN THEIR COMMUNITIES & ACROSS AOTEAROA.
Bridget Williams
Time: Friday 15th October 2021 9am - 4pm
Registration: Sarah Colcord Information coming soon
Venue: Whakatāne Little Theatre, Short Street
Nadine Toetoe FOR MORE INFORMATION CONTACT LESLEY IMMINK LESLEY.IMMINK @ HOTMAIL.COM 021 024 97854
THIS IS A NOT FOR PROFIT COMMUNITY EVENT
Shay Wright
70 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
Tamatha was first elected to Wellington City Council in 2019, and is one of three Pukehīnau/Lambton Ward councillors for the 2019–22 triennium. Tamatha brings a strong youth voice to the Council table, having previously been the first wahine Māori President of the Victoria University of Wellington Students' Association. During her time with VUWSA she worked alongside a number of community organisations on issues such as renting, city safety, and mental health. Tamatha stood for election as an independent candidate and campaigned on issues such as a zero waste Wellington, connecting communities, an aspiration for a living wage city, and the importance of prioritising future facing leadership which puts the needs of the next generation front and centre of decision-making.
Tamatha Paul
Brad Olsen is a Senior Economist and Director at Infometrics and a leading economic commentator across New Zealand who focuses on getting useful information to businesses, decision makers, and the public. At present, he is focused on the economic effects of COVID-19 and the reimagination of the New Zealand economy, as jobs are lost, business practices change, and a “new” normal emerges. He was New Zealand’s 2016 Queen’s Young Leader, and in March 2021, he was named 2020 Young Wellingtonian of the Year. Since joining Infometrics in July 2015 as a part time data analyst while studying at Victoria University of Wellington, Brad has risen to be one of New Zealand’s more prominent (and youngest) economic commentators, regularly featuring across TV, radio, print, and online. He’s also New Zealand’s youngest JP and has been a member of the Whangārei District Council Youth Brad Olsen Advisory Group, the National Youth Advisory Group, and is a member, and former Chair of, the Wellington City Youth Council.
Sophie Handford is the founder of School Strike 4 Climate NZ and coordinated the movement alongside others during its first year. She graduated from Kāpiti College in 2018 and has now gone on to become New Zealand’s youngest elected Council member on the Kāpiti Coast District Council. As she is the Paekakariki - Raumati Ward Councillor, she also sits on the Paekakariki Community Board. She is determined and quote “doesn’t want to get to the end of her life without knowing she has done everything she can to help the community and planet”
Sophie Handford
Bridget Williams is the founder of social enterprise, Bead & Proceed, (www.beadandproceed.com) which exists to educate people about the 17 UN Sustainable Development Goals (SDGs) and inspires action towards them through creativity. Her passion for sustainability and using creativity as a tool for innovation has made her a recognised SDGs expert, assisting businesses and organisations with SDG strategic alignment and target reporting. She employs these skills to help businesses make authentic sustainable change and is renowned for her energy and enthusiasm, ensuing all staff and clients are taken on an SDG journey. Bridget is a World Economic Forum Global Shaper and member of the Asia New Zealand Foundation Leadership Network, which has led her to become a creditable global change maker. Her efforts have been recognised and endorsed by the Rt. Hon. Helen Clark and the JCI Osaka Outstanding Young Person’s Programme. No stranger to local government, she is the Bridget Williams Chair of Fendalton/Waimairi/ Harewood Community Board.
Sarah Colcord is the founder of Chooice, NZ’s largest Facebook Group and biggest small business marketplace.
Sarah is a former elected member of the Manurewa Local Board, (elected to Auckland Council when she was 20 years old), and the co-founder of Auckland Youth Voice, Auckland’s leading network for Youth Participation.
Sarah is a Duffy Book Role Model for low decile schools, a Board member for the feminist organisation YWCA Auckland and a Board member for the Open Government Expert Advisory Panel. Sarah Colcord Sarah is an Impact Awards finalist, a semi-finalist for Young New Zealander of the Year and Innovator of the Year for 2021.
Nadine Toetoe is director Kohutapu Lodge & Tribal Tours, based on the outskirts of Murupara which won the 2019 NZ Tourism Industry Community Engagement and NZ Maori Tourism’ Dragon Den “Journeys Through Aotearoa” awards. This tourism business delivers an authentic cultural experience, creating opportunities for young people, and the National Geographic initiative that changed lives at Murupara. In 2020 due to Covid-19, she ‘pivoted’ faster than most and today with husband Karl, they deliver Manawa Ora Rangatahi – a free 12 week training Life Skills programme for youth aged 16-24 years old which is having major success and impacting the lives of rangatahi and their whanau. Nadine Toetoe
Shay is an internationally recognised indigenous social entrepreneur and has advised dozens of indigenous enterprises and several Governments.
Shay’s passions lie in combining social innovation and education with indigenous knowledge and contemporary business thinking – a mix that is ripe to disrupt the status quo in the 21st Century.
He is a co-founder of Te Whare Hukahuka, a social enterprise that aims to improve the lives of 10 million indigenous people. They create change through providing training, resources and wrap-around support to empower indigenous leaders, grow community enterprises and launch new industries. Shay Wright
71 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 8.3.2 Appendix B - Application for Funding - L Immink(Cont.)
LEADERSHIP SYMPOSIUM Making A Difference PROGRAMME OF THE DAY: FRIDAY 15TH OCTOBER
TIME SPEAKER NOTES 8:15am Registration opens 8:45am - 9:00am Whakatau – welcome by MC & Mayor Housekeeping 9:00am - 9:20am Tamatha Paul Wellington City Councillor 9:20am - 9:40am Brad Olsen Former Chair Wellington Youth Council 9:40am - 10:00am Sophie Handford Kapiti District Councillor 10:00am - 10:30am Q & A Panel Tamatha, Brad & Sophie 10:30am - 11:00am MORNING TEA 11:00am - 11:45am Breakout Session 1 Bridget Williams 11:45am - 12:30pm Breakout Session 2 Sarah Colcord 12:30pm - 1:15pm Breakout Session 3 Nadine Toetoe 1:15pm - 2:15pm LUNCH Food vendors – optional lunch choice 2:15pm - 3:15pm Shay Wright Maori Economy & Leadership, Q & A 3:15pm - 3:25pm Closing Statements 3:25pm - 4:00pm AFTERNOON TEA - END
Breakout Groups: 11:00am - 1:15pm
The attendees will be split into 3 different groups and will switch between the 3 sessions every 45 minutes. Breakout Session 1: Bridget Williams: Bead & Proceed – 17 UN Sustainable Development Goals Breakout Session 2: Sarah Colcord: Chooice NZ - Creating Digital Success Breakout Session 3: Nadine Toetoe: Kohutapu Lodge, Aniwhenua Murupara
72 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 9 Chairperson and Sub-Committee Reports
9 Chairperson and Sub-Committee Reports 9.1 RCB Chairperson Report – September 2021
To: Rangitāiki Community Board
Meeting Date: Wednesday, 1 September 2021
Submitted by: RCB Chairperson
Reference: A2076438
1. From the Chair
Of course, we are meeting on Zoom as the country is in lockdown again so things maybe slightly different to our meetings in person. Please stay safe, stay healthy and look after each other. Bit of
2. Recommendation - Tohutohu akiaki
THAT the RCB Chairperson Report – September 2021 be received.
3. Acknowledgements
At the time of writing, we are in Alert Level 4 lockdown again. I would like to add my voice to others that have thanked the staff working under pressure in the health sector and MIQ. Also thanks to those working from home, who are helping the council keep the community updated and running smoothly.
4. Community Activity/Engagement
Date Event/Meeting attended by the Chairperson Monday, Neighbourhood Support meeting 5 July SS T Murray explained that the overall crime rate was down and that several car thieves were caught. Tuesday, Te Teko Residents Association meeting 3 August Further information was provided on the Representation Review and Maori ward options. It was a shame that, apart from the normal group, no community attended 15, 19 July The CERT group and This Group have met a couple of times. A plan to spend funding and the final brochure 1 August (for the community explaining evacuation procedures) are very close to completion.
Along with other members from the District’s Community Boards, I had registered for the Zone 2 meeting in Huntly, which was to be hosted by Tania Tapsell. Unfortunately, that has also been postponed due to lockdown.
73 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 9.1 RCB Chairperson Report – September 2021(Cont.)
5. Events/Projects
5.1. Volunteer Week
Unfortunately, it has been reported that the vouchers we gave out to our volunteers are having a very slow return. I hope that after lockdown and with the warmer weather approaching, we may get a good return. I know the weather and lockdown will have played a part in slow coffee dates.
Report Authorisation:
Final Approval: Kris Byrne Chairperson Rangitāiki Community Board
74 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 9.2 RCB Ward Councillor Report – September 2021
9.2 RCB Ward Councillor Report – September 2021
To: Rangitāiki Community Board
Meeting Date: Wednesday, 1 September 2021
Submitted by: Councillor Dennis
Reference: A2076527
1. Reason for the report - Te Take mō tēnei rīpoata
The report is to provide an overview of the activities undertaken and meetings attended since the last meeting, ensuring members are informed.
2. Recommendation - Tohutohu akiaki
THAT the RCB Ward Councillor Report – September 2021 be received.
3. Meetings
Listing of meetings attended within Rangitāiki ward over the May-July period.
15 July Meeting with Council staff regarding EWI playground seat
15 July Rangitāiki CERT teams meeting with sponsors
28 July Zoom meeting at Council for local speed limit management
2 August Matatā Sewerage meeting at Matatā with project and Iwi leaders
3 August Te Teko Residents Association
4 August Rangitāiki Cert Teams meeting
5 August Manawahe District Society Meeting
10 August Matata Residents Association
The following table summarises business covered at a number of the above meetings:
75 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 9.2 RCB Ward Councillor Report – September 2021(Cont.)
Report Authorisation:
Report writer: Councillor Dennis Rangitāiki Ward Councillor
76 WHAKATĀNE DISTRICT COUNCIL Wednesday, 1 September 2021 Rangitaiki Community Board - AGENDA 10 Closing Karakia - He Karakia Whakakapi
10 Closing Karakia - He Karakia Whakakapi
Kia tau ki a tātou katoa May the grace of the Lord Jesus Christ, Te atawhai o tō tātou Ariki, a Ihu Karaiti and the love of God, Me te aroha o te Atua and the fellowship of the Holy Spirit be with you all Me te whiwhingatahitanga Forever and ever Ki te wairua tapu Amen Ake, ake, ake Amine
77