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Welcome to New Employee ORIENTATION Southeast Health District Public Health District 9-2 Welcome To New Employee ORIENTATION Rosemarie Parks, MD, MPH District Health Director WELCOME to the Southeast Health District 1101 Church Street Waycross, GA 31501 Phone: (912) 285-6002 Fax: (912) 284-2980 Rosemarie Parks, MD, MPH District Health Director SOUTHEAST HEALTH DISTRICT MISSION Public Health District 9-2 The Mission of the Southeast Health District, County Boards of Health, is to protect and promote the health and wellness of the community through a collaborative process to provide for: the assessment of health status and needs; the provision of health education and information; the development of health policy; the enforcement of health regulations; the provision of services to prevent the spread of disease; the enhancement of access to screening and treatment services; and health planning. We want to assist all Georgians in achieving their highest levels of health, development, independence and self-sufficiency. “HELPING TO KEEP COMMUNITIES HEALTHY” SOUTHEAST HEALTH DISTRICT Human Resources Department 1101 Church Street Waycross, GA 31501 Phone: 912-285-6005 Fax: 912-285-6004 Derek Jones Human Resources Manager 912-285-6005 Wanda Freeman HR Benefits Specialist (District, Bulloch, Charlton, Evans, Tattnall) 912-338-5919 Tammy Carson HR Assistant (District, Appling, Atkinson, Bacon, Clinch, Coffee, Jeff Davis, Pierce) 912-287-4030 Jase Redick HR Assistant (District, Candler, Wayne) 912-338-5263 Kathy Turner HR Assistant (District, Brantley, Ware) 912-284-2909 www.sehdph.org A Personnel Policy Manual is located in each County Health Department and one is located at the District Human Resources Office. 05/17 1-1 Northwest (Rome) Public Health Districts in 1-2 North Georgia (Dalton) 2 North (Gainesville) 3-1 Cobb/Douglas 3·2 Fulton GEORGIA Clayton (Morrow) 3·3 3-4 East Metro (Lawrenceville) 3·5 DeKalb 4 laGrange 5-1 South Central (Dublin) 5-2 North Central (Macon) 6 East Central (Augusta) 7 West Central (Columbus) ,.".. 8-1 South (Valdosta) IIItIf "'- , 8-2 Southwest (Albany) >-L.. ' 9-1 Coastal (Savannah/Brunswick) , -,- \-. 9-2 Southeast (Waycross) u-III" 10 Northeast (Athens) District and County Staff phone numbers are located on the Employee Intranet. Please click the following link to access this information: http://www.sehdph.org/protected/Employee%20phone%20lists.htm SEHD MANAGEMENT TEAM Dr. Rosemarie Parks Medical Director Cindi Hart Derek Jones Nursing & Clinical Director HR Manager Heather Peebles Jeremy Fuller Program Manager Financial Services Manager The Policy Manual is located on the SEHD Intranet: http://www.sehdph.org/protected/HR%20Policies.htm Policies discussed in New Employee Orientation include: Official Hours and Work Schedules Fair Labor Standards Act Annual, Sick, and Personal Leave Miscellaneous Leave/Time Family Leave Criteria Based Salary Adjustment Education Credentialing Sexual Harassment Other Employment Employment Status of Relatives Smoking Policy Drug-Free Workplace Immunizations Workplace Violence Political Activity HEALTH AND SAFETY Policy #905-SEHD Wellness Policy Policy #3001-Immunizations Policy #1701-Workers’ Compensation, Special Injury and Return- To-Work Program The Travel Policy, Travel Forms as well as instructions can be downloaded at: http://sao.georgia.gov/state-travel-policy Southeast Health District 1101 Church Street • Waycross, Georgia 31501 Rosemarie D. Parks, M.D., M.P.H. Phone: 912-285-6002 • Fax: 912-284-2980 Health Director www.SEHDph.org January 20, 2006 M E M O R A N D U M TO: All District 9-2 Employees FROM: Dr. Rosemarie D. Parks District Health Director SUBJECT: Travel Listed below is new guidance for travel reimbursement. The changes mainly involve attendance at meetings, trainings, and conferences. General Policies Overnight travel is allowable: o for a meeting with a round trip of 350 miles or more. o for a meeting lasting more than one day, with a round trip of less than 350 miles, but is more economical to stay overnight. For travel with no overnight stay, more than one person may attend provided only one vehicle is used. The employee requesting permission for out of district travel must complete the attached “Out of District Travel Request” form and submit to their immediate supervisor for approval. All requests for out of district travel, signed by supervisor, must be submitted for Management Team approval a minimum of two weeks in advance. The approved form should be attached to the travel reimbursement statement. Appling Bulloch Coffee Tattnall Atkinson Candler Evans Toombs Bacon Charlton Jeff Davis Ware Brantley Clinch Pierce Wayne An Equal Opportunity Employer Essential Travel Staffing for clinics – nurse practitioners, CDS, nutrititionists, PRN nurses, newborn screenings Home visits – DOT, PHP, follow-up IT – to restore or repair Orientation QA/QI – carpooling is necessary Interview panelist District Programmatic/Staff Meetings Examples: Meetings for nurse managers, bookkeepers, environmental health, system administrators, area nurse managers, etc… One face-to-face meeting is allowed annually. Other meetings can be held via Telehealth provided no staff travels more than 30 miles to the nearest Teleheath site. Telehealth sites include Appling, Bulloch, Coffee, Toombs, Reidsville District, Ware and Wayne counties. To schedule Telehealth equipment, contact Lisa Boyette at 287-4863. State Training/Programmatic Meetings Examples: programmatic updates, educational and training sessions One staff member may attend face-to-face every other quarter. Any number of staff may attend other meetings via VICS provided no one travels more than 30 miles to the VICS site. See guidelines regarding overnight travel. Vans Staff is strongly encouraged to utilize the district vans when traveling to meetings/trainings. Van calendars will be maintained in the District front office. Priority will be given for drug deliveries and for parties of two or more. Successful completion of the Defensive Driving Course and a First Aid Course is required for anyone driving the vans. These revised essential travel policies listed above are the only approved travel. Any requests that do not fall within these guidelines will be considered on an individual basis. Thank you for your cooperation as we continue to economize so we can stay within our budget. Appling Bulloch Coffee Tattnall Atkinson Candler Evans Toombs Bacon Charlton Jeff Davis Ware Brantley Clinch Pierce Wayne An Equal Opportunity Employer BENEFITS The State of Georgia offers excellent benefits for employees, including: 40 hour work week (Monday - Friday), 12 paid holidays/yr, 3 weeks each of annual & sick leave/yr, a defined benefit retirement plan including a 401(K) plan with a matching employer contribution, health and payroll deductible flexible benefits including employee, spouse and child life, AD&D, dental, vision, legal, long term care, short & long term disability and specified illness options are available. Also, medical/child care spending accounts can be established in addition to deferred compensation - 457. SOUTHEAST HEALTH DISTRICT LEAVE ANNUAL LEAVE Full-time employees earn one half of their monthly annual leave at the END of each pay period (15th and the last day of the month), provided the employee has been in pay status for at least 40 hours during the pay period. Part-time employees who work 20 hours or more per week, earn annual leave at the END of each pay period (15th and the last day of the month), provided the employee has been in pay status for at least one-half of their regularly scheduled hours. The leave accrued is prorated by the percentage of time worked. Employees who work less than 20 hours per week do not earn annual leave. If the length of service is less than 60 months (five years), the full-time employee earns 1 and ¼ days or ten hours of annual leave per month; i.e. five hours per pay period. If the length of service is 61 months through 120 months (five years through ten years), the full-time employee earns 1 and ½ days or twelve hours of annual leave per month; i.e. six hours per pay period. If the length of service is 121 months or more (ten years or more), the full-time employee earns 1 and ¾ days or fourteen hours of annual leave per month; i.e. seven hour per pay period. An employee may accumulate a maximum of 45 days (360 hours) of annual leave. Any annual leave in excess of 45 days is forfeited. Such forfeited leave may be restored in cases of illness or disability with the approval of the Commissioner or the State Merit System. Under certain instances forfeited annual leave may also be used in computing the employee’s retirement benefits under the old & new retirement plans. (See State Employee’s Retirement Benefits.) An employee may use annual leave for vacations or any other time needed to attend to personal business. The employee must request annual leave and obtain approval from the supervisor. It is the responsibility of the employee to plan vacations well in advance and to notify the supervisor as soon as possible to assure uninterrupted work flow while the employee is away. The supervisor must consider such factors as workloads, deadlines, priorities and leave requested by others prior to approving leave. SICK LEAVE Full-time employees earn one half of their monthly sick leave at the END of each pay period (15th and the last day of the month), provided the employee has been in pay status for at least 40 hours during the pay period. Sick leave is earned at a rate of 1 and ¼ days or ten hours per month; i.e. five hours per pay period. Part-time employees who work 20 hours or more per week, earn sick leave at the END of each pay period (15th and the last day of the month), provided the employee has been in pay status for at least one-half of their regularly scheduled hours for that pay period. Employees who work less than 20 hours per week do not earn sick leave.
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