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190221 Clackmannanshire Council Agenda

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190221 Clackmannanshire Council Agenda Kilncraigs, Greenside Street, Alloa, FK10 1EB (Tel.01259-450000) Meeting of Clackmannanshire Council Thursday 21 February 2019 at 9.30 am Venue: Council Chamber, Kilncraigs, Greenside Street, Alloa, FK10 1EB Resources & Governance, Legal & Democracy Services, Clackmannanshire Council, Kilncraigs, Greenside Street, Alloa, FK10 1EB Phone: 01259 452006/452004 E-mail: [email protected] Web: www.clacks.gov.uk 1 Clackmannanshire Council There are 32 Unitary Councils in Scotland. Clackmannanshire Council is the smallest mainland Council. Eighteen Councillors are elected to represent the views of the residents and businesses in Clackmannanshire. The Council has approved Standing Orders that detail the way the Council operates. Decisions are approved at meetings of the full Council and at Committee Meetings. The Council is responsible for approving a staffing structure for the proper discharge of its functions, approving new policies or changes in policy, community planning and corporate governance including standards of conduct. The Council has further responsibility for the approval of budgets for capital and revenue expenditure, it also has power to make, alter or cancel any scheme made under statute and to make, alter or cancel any orders, rules, regulations or bye-laws and to make compulsory purchase orders. The Council also determines the level of Council Tax and approves recommendations relating to strategic economic development. Members of the public are welcome to attend our Council and Committee meetings to see how decisions are made. Details of all of our Council and Committee dates and agenda items are published on our website at www.clacks.gov.uk If you require further information about Council or Committee meetings, please contact Committee Services by e-mail at [email protected] or by telephone on 01259 452006 or 452004. 2 13 February 2019 A MEETING of the CLACKMANNANSHIRE COUNCIL will be held within the Council Chamber, Kilncraigs, Greenside Street, Alloa, FK10 1EB, on THURSDAY 21 February 2019 at 9.30 am. NIKKI BRIDLE Chief Executive B U S I N E S S Page No. 1. Apologies -- 2. Declaration of Interests -- Elected Members are reminded of their obligation to declare any financial or non-financial interest which they may have in any item on this agenda in accordance with the Councillors’ Code of Conduct. A Declaration of Interest form should be completed and passed to the Committee Services Officer. 3. Confirm Minutes of Meetings (Copies herewith): a. Clackmannanshire Council – Thursday 20 December 2018 07 b. Special Meeting of Clackmannanshire Council – Thursday 15 31 January 2019 4. Committee Meetings Convened Since the Previous Council -- Meeting on 20 December 2018 (For information only) (i) Appointments Committees on 9 January and 19 February 2019 (ii) People Committee on 17 January 2019 (iii) Place Committee on 24 January 2019 (iv) Planning Committee on 24 January 2019 (v) Partnership and Performance Committee on 31 January 2019 (vi) Regulatory Committee on 31 January 2019 (vii) Licensing Board on 22 January 2019 (viii) Audit Committee on 7 February 2019 (ix) Special Meeting of the People Committee 19 February 2019 (x) Special Meeting of the Place Committee 19 February 2019 5. Committee Recommendations Referred to Council – report by the 17 Chief Executive (Copy herewith) 6. Housing Revenue Budget 2019/20, Housing Revenue Account 21 Capital Programme 2019/20 and Mid Market Rent Considerations - report by Strategic Director, Place (Copy herewith) Resources & Governance, (Legal & Democracy), Clackmannanshire Council, Kilncraigs, Greenside Street, Alloa, FK10 1EB (Tel 01259 452106/452004) (Email: [email protected]) (Web: www.clacks.gov.uk) 3 Page No. 7. Housing Allocations Policy Review – report by Strategic Director, 53 Place (Copy herewith) 8. Organisational Redesign: Update – report by Chief Executive 93 (Copy herewith) 9. Stirling and Clackmannanshire City Region Deal Update – report 101 by Strategic Director, Place (Copy herewith) 10. City Region Deal Governance – report by Monitoring Officer 107 (Copy herewith) 11. Employee Voice – report by Strategic Director, Partnership & 111 Performance (Copy herewith) 12. Local Code of Governance - report by Monitoring Officer 141 (Copy herewith) 13. Polling Districts and Polling Places Review – Next Stage – report 145 by Strategic Director, Partnership & Performance (Copy herewith) 14. Appointment of Depute Leader of Council Leader & Other Member 161 Appointments – report by Chief Executive (Copy herewith) 15. Notice of Motion in terms of Standing Order 16.0 – 165 Single Use Plastics - motion submitted by Councillor Darren Lee (Copy herewith) 16. Notice of Motion in terms of Standing Order 16.0 – Budget 167 Approach – motion submitted by Councillor Ellen Forson (Copy herewith) EXEMPT INFORMATION It is considered that the undernoted report is treated as exempt from the Council’s general policy of disclosure of all papers by virtue of Schedule 7A, Part 1, Paragraph 8 of the Local Government (Scotland) Act 1973. It is anticipated (although this is not certain) that the Council will resolve to exclude the press and public during consideration of this item. 17. Tron Court – report by Strategic Director, Place (Copy herewith) 169 Resources & Governance, (Legal & Democracy), Clackmannanshire Council, Kilncraigs, Greenside Street, Alloa, FK10 1EB (Tel 01259 452106/452004) (Email: [email protected]) (Web: www.clacks.gov.uk) 4 Clackmannanshire Council – Councillors and Wards Councillors Wards Provost Tina Murphy 1 Clackmannanshire West SNP Councillor Darren Lee 1 Clackmannanshire West CONS Councillor George Matchett, QPM 1 Clackmannanshire West LAB Councillor Les Sharp 1 Clackmannanshire West SNP Councillor Donald Balsillie 2 Clackmannanshire North SNP Councillor Martha Benny 2 Clackmannanshire North CONS Councillor Dave Clark 2 Clackmannanshire North LAB Councillor Helen Lewis 2 Clackmannanshire North SNP Vacancy 3 Clackmannanshire Central Councillor Derek Stewart 3 Clackmannanshire Central LAB Councillor Mike Watson 3 Clackmannanshire Central CONS Councillor Chris Dixon 4 Clackmannanshire South CONS Councillor Kenneth Earle 4 Clackmannanshire South LAB Councillor Ellen Forson 4 Clackmannanshire South SNP Councillor Craig Holden 4 Clackmannanshire South SNP Councillor Graham Lindsay 5 Clackmannanshire East SNP Councillor Kathleen Martin 5 Clackmannanshire East LAB Councillor Bill Mason 5 Clackmannanshire East CONS Updated February 2019 5 Updated February 2019 6 THIS PAPER RELATES TO ITEM 3 (a) ON THE AGENDA MINUTES OF MEETING of the CLACKMANNANSHIRE COUNCIL held within the Council Chamber, Kilncraigs, Greenside Street, Alloa, FK10 1EB, on THURSDAY 20 DECEMBER 2018 at 9.30 am. PRESENT Provost Tina Murphy (In the Chair) Councillor Donald Balsillie Councillor Martha Benny Councillor Dave Clark Councillor Kenneth Earle Councillor Ellen Forson Councillor Craig Holden Councillor Darren Lee Councillor Helen Lewis Councillor Graham Lindsay Councillor Kathleen Martin Councillor Bill Mason Councillor Les Sharp IN ATTENDANCE Nikki Bridle, Chief Executive Garry Dallas, Strategic Director Stuart Crickmar, Strategic Director Celia Grey, Chief Social Work Officer Paula Tovey, Chief Accountant (Interim) Cherie Jarvie, Strategy and Performance Manager Lindsay Thomson, Service Manager (Legal and Democracy) (Clerk to the Council) Gillian White, Committee Services (Legal and Democracy) *** Item 17 Additional Item - Urgent business - Tron Court (Exempt) Under Standing Order 11.5, the Provost had previously accepted this item as urgent business to enable the Council to make a timely decision on capital spend. However, following discussion with all political groups, the Provost decided that the report previously circulated to members as urgent business, is removed from the Agenda. The Provost then deferred to Councillor Holden who advised that the political groups have discussed the item and agreed it should not be on the agenda. The Provost advised that this item of business will be brought back to Council as soon as possible. *** CC.169 APOLOGIES Apologies were received from Councillor George Matchett QPM, Councillor Chris Dixon, Councillor Phil Fairlie, Councillor Derek Stewart and Councillor Mike Watson. CC.170 DECLARATIONS OF INTEREST None. 7 CC.171 MINUTES OF MEETING OF CLACKMANNANSHIRE COUNCIL 25 OCTOBER 2018 The minutes of the meeting of the Clackmannanshire Council held on 25 October 2018 were submitted for approval. Decision The minutes of the meeting of the Clackmannanshire Council held on 28 October 2018 were agreed as a correct record and signed by the Provost. CC.172 COMMITTEE MEETINGS CONVENED SINCE THE PREVIOUS COUNCIL MEETING ON 25 OCTOBER 2018 The Council agreed to note the Committee meetings that had taken place since the last ordinary meeting on 25 October 2018. (i) Appointments Committees on 14 November and 11 December 2018 (ii) People Committee on 1 November 2018 (iii) Place Committee on 8 November 2018 (iv) Planning Committee on 8 November 2018 (v) Partnership and Performance Committee on 22 November 2018 (vi) Regulatory Committee on 22 November and 17 December 2018 (vii) Licensing Board on 13 November and 11 December 2018 (viii) Audit Committee on 6 December 2018 (ix) Local Review Body on 13 December and 18 December 2018 CC.173 COMMITTEE RECOMMENDATIONS REFERRED TO COUNCIL The report, submitted by the Chief Executive, sought Council approval of recommendations which had been made by the Audit Committees of 11 October 2018 and 6 December 2018. Motion That
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