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BOCC MEETING TRANSMITTAL EST. 1883 Submitted By: Dean Cooper Date Submitted: 3/28/2017 Division/Elected Office: P&D/Engineering BOCC Meeting Date: 4/3/2017 Strategic Plan Priority # #2 - Improve and Maintain a Safe Transportation System Discussed with County Manager? Yes Date Discussed: 3/30/2017 Reviewed by County Attorney? Yes Date Reviewed: 3/30/2017 Discussed with Commissioners? Yes If so, when? 3/30/2017 Is a Public Hearing Required? No Does this item require a Resolution? No Included in Current Budget? Yes Annual Expense na - if no, attach a Budget Amendment Annual Revenue na Is this a Grant? No County's Match na Additional Employees Required? No If so, how many? na Is this subject to annual renewal? Yes Fiscal Rule #: 10J Is this a Bid Award? (If yes, attach bid summary) No Purchase Amount na New Employee Introduction (1st Meeting of each Month) Employee Name (Division/EO) Regular Agenda or Consent Agenda? Regular Program is New, Ongoing, or Temporary? Temp. Summary (note this text will be used for the BOCC agenda): Consideration and possible approval to extend the "Professional Services Agreement Civil Engineering and Land Surveying" with Del-Mont Consultants, Inc. for 1 year, effective through December 31, 2017, as allowed by the Agreement. The Amount of this extension shall not exceed $100,000 without Montrose County Authorization. This is a budgeted expense for 2017. Extension of Professional Services Agreement Field Engineering and Construction Support Services The "Professional Services Agreement Civil Engineering and Surveying Consulting Services" (Contract #2016-53) between Montrose County and Del-Mont Consultants, Inc. was approved on May 25, 2016, by the Montrose County Board of County Commissioners. Item 4. Term of Agreement allows for up to two (2) 1-year extensions of the agreement at the County's sole discretion with Board of County Commissioners' approval. Extension of the "Professional Services Agreement Civil Engineering and Land Surveying" for 1 year through December 31, 2017, for an amount not to exceed $100,000 without Montrose County authorization, is hereby approved by the Montrose County Board of County Commissioners at its regularly scheduled meeting on April 3, 2017. Del-Mont's schedule of fees for 2017 is attached herewith, and Del-Mont has agreed to provide the work under the same terms as the original agreement. MONTROSE COUNTY BOARD OF COUNTY COMMISSIONERS By: Keith Caddy, Chairman Attest: Deputy Clerk and Recorder DEL - MONT CONSULTANTS, INC_. ENGINEERING v SURVE YING 17!, c•. , , , r•t, Ave • Moottose. CO 81401 • (970) 249 2261 • (0701249 234? •4, www del mont torn • setvic•Od•t mont cool SCHEDULE OF FEES Rates effective 1 /1 /2017 CATEGORY RATE Labor (Hourly Rates) Firm Principal $160 Principal Engineer (PE) $140 Project Manager (PE or Pt S) $134 Senior Civil Engineer (PE) Civil Engineer (PE) $1$ 12207 Staff Engineer (Non-PE. 15. yews Experience) $115 Engineer (Ein $103 Senior Designer (CAD Civil 3D) $98 Designer (CAD Civil 3D) $84 Draftsman (CAD CIVii 30) $72 Professional Land Surveyor (PIS) $124 Project Surveyor (Party Chief / LSIT) $ 2 Man Survey Crew (GPS Included) $170 1 Man Survey Crew (GPS Included) $138 Engineenng I Surveying Field Tech (Rodman / id crew) $74 Electncal Inspector (Qualified TSGT Switchman) $95 Construction Inspector (Non-PE. Earth or Drainage work) $85 Stormwater Inspector (No other qualifications) $75 Project Accountant $65 Subcontractor i Speciality Consultant Mark-up Cost + 10% Equipment and Reimbursables GPS Equipment (Survey Grade) $ 40 I Hour Total Station Survey Equipment $ 20 / Hour Utility Locate Equipment $ 20 / Hour Laser Range Finder (Sag Measuring Tool) $ 15 / Day CAD Workstation (with Civil 3D) $ 20 / Hour Inspector Cell Phone, Camera, Computer $ 24 / Day ATV (with trailer) $140 / Day UTV (2 or 4 seater w/trailer) $350 / Day 4WD Mileage Rate Federal Rate + $0 30 / Mile Example 1/1117 Federal Rate/mle is $0.54 • SO 30 = SO 84 (rounded) All Other Reimbursable Expenses Cost + 10% Per Diem Paid (For each night away from Montrose) Per Diem (Lodging) Lodging Cost +10% Per Diem (Meals and Incidentals) Federal GSA Rate for area +10% Example October 2016 Federal Per Diem Rafe fa Montrose County Colorado is S64 00/mght + 10% = S70 40/night Computer, Specialized Software, Plotter, +3% of total labor cost Cell Phones, Minor Printing & Office/Field Supplies Overtime Rate (hours over 12 per day and over 40 each week) = 1.25 x Regular Rate Example Crvii Engineer (PE) works 14 hour day. 12 hours at S120. and 2 hours at S150 Satrap ks Fodera, Indexed rates hs wot, gas go. Payment Terms Invoices for services are payable upon receipt unless other arrangements are made by written agreement Interest will be charged on unpaid invoices starting 30 days after invoice date at the rate of 1.5% per month Dean Cooper From: Steve Stevenson ([email protected] ] Sent: Tuesday, March 28, 2017 12:32 PM To: 'Dean Cooper' Cc: [email protected] , [email protected] Subject: 2017 rate sheet -- DMC Attachments: 2017 DMC Montrose County Schedule of Fees.pdf Dean, Attached is our 2017 Rate Sheet for Montrose County work. No changes to the rates. I updated the per diems/mileage reference and added our UTV (side-by-side) rate. All others stayed the same. "Del-Mont agrees to perform under the original terms of the agreement with fees charged according to the 2017 fee schedule." Looking forward to discussing the west end job next week. Thanks, Steve Steven N. Stevenson, PE, CFM President DEL-MONT CONSULTANTS. INC. ENGINEERING • SURVEYING 25 C000fsex A • mcehinoe. GO 81401 • (9? 249.22S1 • MO) 249 2342 AV MM M (1•"-mo, 1 co-f ■ • sofve,e62•( mont cot.) SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) 1 (3o cc.-- .5- .75 - is -3)- CONTRACT #2016-53 / 4, 9 9 PROFESSIONAL SERVICES AGREEMENT idt, e: CIVIL ENGINEERING & SURVEYING CONSULTING SERVICES en 4- Tel THIS AGREEMENT, made and entered into this of-) day of MA y , 2016, by and between MONTROSE COUNTY, COLORADO ("County") acting by and through the Board of County Commissioners, and Del-Mont Consultants, Inc. ("Consultant"), provides as follows: Whereas, County desires to obtain the services of Consultant for the purpose of providing Civil Engineering & Surveying Consulting Services on an On-Call basis; and Whereas, Consultant desires to provide the Professional Services pursuant to this Agreement; NOW, THEREFORE, in consideration of the covenants, promises and agreements contained herein, County and Consultant agree as follows: 1. Scope of Services. County retains Consultant to provide Professional Services and Consultant agrees to provide Professional Services in accordance with the CIVIL ENGINEERING & SURVEYING CONSULTING SERVICES PROPOSAL, and all attachments thereto, all of which are attached hereto and incorporated herein as Exhibit A ("Scope of Services") and the terms and conditions in this Agreement. If any provision of the Scope of Services conflicts with this Agreement, the terms of this Agreement shall control. Each project assigned to the Consultant shall be defined by a "project specific scope of services" and estimated cost, subject to review and approval by the County Engineer. If the assignment is approved, a Purchase Order will be issued and the "project specific scope of services" shall be incorporated into the scope of services of this agreement and shall be subject to all requirements herein. Consultant shall not proceed with any work until a Purchase Order has been issued. 2. Independent Contractor. The parties agree that Consultant shall be an independent contractor and shall not be an employee of County. Consultant, as an independent contractor, is not entitled to workers' compensation benefits and unemployment insurance benefits, and Consultant is obligated to pay federal and state income tax on any monies earned pursuant to this agreement. 3. Time of Performance. The services of Consultant to be performed hereunder shall commence upon each approved Task Call and issuance of a County purchase order. Each Task Call undertaken will be completed in expeditious manner. 4. Term of Contract. This Agreement shall be effective January 1, 2016 through December 31, 2016 unless terminated by either party. This Agreement may be extended for up to two (2) additional years at the sole discretion of the County and is subject to annual review and approval of the Montrose County Board of County Commissioners. 5. Method of Payment. County agrees to pay Consultant for services rendered pursuant to this Agreement the rates as set forth in the Scope of Services. Payment shall be made under normal county payables processing upon billing by Consultant. The parties agree and acknowledge that this Agreement does not constitute a multiple-fiscal year debt or financial obligation of County pursuant to Section 20(4)(b) of Article X of the Constitution of Colorado, based upon County's ability to terminate this Agreement as set forth herein. Consultant acknowledges that County has made no promise to continue to budget and appropriate funds beyond fiscal year 2016, and that County has pledged adequate cash reserves for fiscal year 2016 to cover the obligations of this Agreement. If no projects are assigned in a given year, then there will be no financial liability incurred. 5. Right to Monitor Performance. County reserves the right to monitor and evaluate the progress and performance of Consultant to ensure that the terms of this Agreement are being satisfactorily met in the opinion of County and in accordance with all applicable monitoring and evaluating criteria and standards. Consultant shall cooperate with County relating to such monitoring and evaluation. 6. Ownership of Documents. All documents, pleadings, drawings, guidelines, electronic media, electronic data, books, manuals, field notes, and reports, regardless of form (collectively "Documents"), prepared, developed or created by Consultant or its sub-consultants, pursuant to this Agreement, shall be the property of County.
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