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Wyckoff Board of Education WYCKOFF SCHOOL DISTRICT 241 MORSE AVENUE WYCKOFF, NEW JERSEY 07481 WWW.WYCKOFFPS.ORG Regular Business Meeting Virtual Public Meeting November 16, 2020 6:30 pm FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order and roll call: Lisa Georgina Daniel Timothy Renee Louis Robert Martone Nico McHugh Murtha Kaspar Cicerchia Francin PRESENT ABSENT Presiding officer’s announcement regarding notification of this meeting to the public: “In compliance with the Sunshine Laws of the State of New Jersey, at least 48 hours prior notice of the meeting stating time, dates, and location has been sent to The Record and posted on the District’s website in accordance with N.J.S.A.10: 4-8(b) and guidance from the New Jersey Department of Community Affairs, Division of Local Government Services. A. Flag Salute B. Recognition of Retirees C. HIB Self-Assessment Presentation – Stacey Linzenbold II. COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item. All meetings at which the Board transacts official business must be public (18A:10-6). ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. Regular Business Meeting November 16, 2020 As stated in Board Policy: “Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public.” Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the “Oral Communication” portion at the end of the agenda. At that time, questions do not have to be confined to agenda items. III. BOARD PRESIDENT’S REPORT IV. COMMITTEE REPORTS FROM COMMITTEE CHAIRS 1. Finance Committee – Ms. Nico 2. Facilities Committee – Mr. McHugh 3. Personnel Committee – Mr. Francin 4. Education Committee – Mrs. Martone V. SUPERINTENDENT’S REPORT 1. Enrollment 2. COVID-19 Update 3. Comments on Agenda Items 4. QSAC Monitoring VI. ASSISTANT SUPERINTENDENT’S REPORT – Curriculum and Instruction VII. BUSINESS ADMINISTRATOR’S REPORT 1. Comments on Agenda Items 2. Board of Education Draft Meeting Calendar for 2021 3. Audit Update VIII. ACTION ITEMS The following items are considered non-controversial with the Board and will, therefore, be voted as one motion. If any Board Member wishes to have an item voted on separately, it will be removed from the Consent Motion. Once the Consent Motion has been introduced and seconded, Board Members may discuss any of the following items. Motion to approve the following Action Items: ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 2 Regular Business Meeting November 16, 2020 Moved by: ______________ Seconded by: ______________ Roll Call: Lisa Georgina Daniel Timothy Renee Louis Robert Martone Nico McHugh Murtha Kaspar Cicerchia Francin YES NO A. FISCAL MANAGEMENT 1. Minutes as follows: a. October 19, 2020 – Private Executive Meeting b. October 19, 2020 – Regular Business Meeting 2. To approve the Bill List as follows: DATE DESCRIPTION WARRANT NO. AMOUNT 10/30/20 Payroll - Net Pay Wire Transfer $ 673,460.95 10/30/20 Payroll - Agency Wire Transfer $ 469,357.29 10/30/20 Payroll - FICA Wire Transfer $ 79,728.88 11/15/20 Payroll - Net Pay Wire Transfer $ 704,005.96 11/15/20 Payroll - Agency Wire Transfer $ 470,269.83 11/15/20 Payroll - FICA Wire Transfer $ 81,460.35 11/04/20 Bills List 28284-28360 $ 390,275.05 11/16/20 Bills List 28361-28426 $ 215,773.85 11/01/20 Health Benefits Wire Transfer $ 488,440.19 Void Checks $ 2,688.82 Void Checks-misprint 28244-28283 $ - 3. BE IT RESOLVED to approve the budgetary transfers. 4. BE IT RESOLVED that the Board of Education acknowledges and accepts the certification from the Board Secretary that as of month ending October 31, 2020, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 3 Regular Business Meeting November 16, 2020 BE IT FURTHER RESOLVED that the Wyckoff Board of Education acknowledges that it receives and accepts the Board Secretary’s and Cash Report for the month ending October 31, 2020 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A- 16.10(c)4 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. 5. To approve, with gratitude, the acceptance of gifts. School/Organization Donation/Dollar Amount To: Lincoln School From: Lincoln School PTO 25 Zoweetek Portable Rechargeable Mini $899.75 Voice Amplifiers with Wired Microphone Headset and Waistband To: Coolidge School From: Coolidge School PTO 4 USB HD Webcams $236.00 HDMI Cables $180.00 4 Apple TV Set-Ups $796.00 Student Books for Birthday Book Program $350.00 Microwave $250.00 Misc. Funds to enhance classroom $750.00 instruction TOTAL $2,562.00 B. OPERATIONS AND MANAGEMENT 1. To approve the following change order from ACP Contracting for the HVAC Upgrades at Sicomac Elementary School: CO #1 October 19, 2020 Credit for unused ($29,532.60) allowance The original Contract Sum was $1,055,000.00 which included remaining allowances of $29,532.60. After above change order, the remaining allowances are $0 and the revised Contract Sum is $1,025,467.40. ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 4 Regular Business Meeting November 16, 2020 2. PHASE II - HVAC UPGRADES AT: SICOMAC ELEMENTARY SCHOOL WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF WYCKOFF IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated “Other Capital” and the Board is not seeking state funding. Section 2. The Board hereby authorizes the amendment to its Long- Range Facilities Plan in order to reflect the proposed Project. Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 4. This resolution shall take effect immediately. 3. FACILITY UPGRADES AT: DWIGHT D. EISENHOWER MIDDLE SCHOOL WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 5 Regular Business Meeting November 16, 2020 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF WYCKOFF IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated “Other Capital” and the Board is not seeking state funding. The Board further authorizes the submission of the Schematic Plans to the Municipal planning board for its review. Section 2. The Board hereby authorizes the amendment to its Long- Range Facilities Plan in order to reflect the proposed Project. Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 4. This resolution shall take effect immediately. 4. WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting “required” maintenance activities for each of its public school facilities, and WHEREAS, the required maintenance activities as listed in the document for the various school facilities of the Wyckoff School District are consistent with these requirements, and WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid, ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 6 Regular Business Meeting November 16, 2020 NOW THEREFORE BE IT RESOLVED, that the Wyckoff School District hereby authorizes the School Business Administrator to submit the Comprehensive Maintenance Plan for Wyckoff School District in compliance with Department of Education requirements. C. PERSONNEL The Superintendent’s recommendation in regard to personnel matters: 1. BE IT RESOLVED that the Wyckoff Board of Education accepts the following resignations: a. To accept, with regret, the resignation for retirement purposes, of Maryann Newman, Reading Specialist, Eisenhower Middle School, effective November 30, 2020. b. To accept, with regret, the resignation of Paige Coppola, Special Education Teacher, Eisenhower Middle School, effective December 31, 2020.
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