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Wyckoff Board of Education WYCKOFF SCHOOL DISTRICT 241 MORSE AVENUE WYCKOFF, NEW JERSEY 07481 WWW.WYCKOFFPS.ORG * Additions to Agenda Regular Business Meeting Electronic Public Meeting August 26, 2020 6:30 pm FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order and roll call: Lisa Georgina Daniel Timothy Renee Louis Robert Martone Nico McHugh Murtha Kaspar Cicerchia Francin PRESENT ABSENT Presiding officer’s announcement regarding notification of this meeting to the public: “In compliance with the Sunshine Laws of the State of New Jersey, at least 48 hours prior notice of the meeting stating time, dates, and location has been sent to The Record and posted in accordance with N.J.S.A.10: 4-8(b) and guidance from the New Jersey Department of Community Affairs, Division of Local Government Services. A. Flag Salute B. Presentations II. COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item. All meetings at which the Board transacts official business must be public (18A:10-6). ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. Regular Business Meeting August 26, 2020 As stated in Board Policy: “Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public.” Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the “Oral Communication” portion at the end of the agenda. At that time, questions do not have to be confined to agenda items. III. BOARD PRESIDENT’S REPORT IV. COMMITTEE REPORTS FROM COMMITTEE CHAIRS 1. Finance Committee – Ms. Nico 2. Facilities Committee – Mr. McHugh 3. Personnel Committee – Mr. Francin 4. Education Committee – Mrs. Martone 5. Policy Committee – Mr. McHugh V. SUPERINTENDENT’S REPORT 1. Enrollment 2. Comments on Agenda Items VI. ASSISTANT SUPERINTENDENT’S REPORT – Curriculum and Instruction Curriculum and Instruction VII. BUSINESS ADMINISTRATOR’S REPORT VIII. ACTION ITEMS The following items are considered non-controversial with the Board and will, therefore, be voted as one motion. If any Board Member wishes to have an item voted on separately, it will be removed from the Consent Motion. Once the Consent Motion has been introduced and seconded, Board Members may discuss any of the following items. Motion to approve the following Action Items: ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 2 Regular Business Meeting August 26, 2020 Moved by: ______________ Seconded by: ______________ Roll Call: Lisa Georgina Daniel Timothy Renee Louis Robert Martone Nico McHugh Murtha Kaspar Cicerchia Francin YES NO A. FISCAL MANAGEMENT 1. Minutes as follows: a. July 13, 2020 – Private Executive Meeting b. July 13, 2020 – Regular Business Meeting c. July 27, 2020 – Special Meeting 2. To approve the Bill List as follows: DATE DESCRIPTION WARRANT NO. AMOUNT 7/27/2020 Bills List 27661-27746 $888,947.20 7/30/2020 Payroll – Net Pay Wire Transfer $77,343.69 7/30/2020 Payroll – Agency Wire Transfer $58,222.79 7/30/2020 Payroll – FICA Wire Transfer $9,826.30 8/14/2020 Bills List 27747-27820 $488,670.18 8/26/2020 Bills List 27821-27876 $793,650.02 8/15/2020 Health Benefits Wire Transfer $481,956.66 8/15/2020 Payroll – Net Pay Wire Transfer $157,942.44 8/15/2020 Payroll – Agency Wire Transfer $76,999.61 8/15/2020 Payroll – Fica Wire Transfer $17,428.53 7/27/2020 Voided Check 27661 $34,562.14 7/27/2020 Voided Check 27662 $484.50 3. BE IT RESOLVED to approve the budgetary transfers. 4. BE IT RESOLVED that the Board of Education acknowledges and accepts the certification from the Board Secretary that as of month ending June 30, 2020, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 3 Regular Business Meeting August 26, 2020 BE IT FURTHER RESOLVED that the Wyckoff Board of Education acknowledges that it receives and accepts the Board Secretary’s and Cash Report for the month ending June 30, 2020 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A- 16.10(c)4 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. 5. To approve, with gratitude, the acceptance of gifts. School/Organization Donation/Dollar Amount To: Washington School From: Washington PTO (June 1 -30, 2020) Beautification $ 99.00 Bike Racks 5,427.00 Birthday Bookcart 1,501.00 Fifth Grade Bingo 71.00 Fifth Grade Week 2,100.00 Staff Appreciation/Year End Gifts 193.00 TOTAL $ 9,391.00 6. To accept the Extraordinary Aid Funding in the amount of $410,780 for the 2019-2020 School Year. 7. To accept the reimbursement of the 2019-2020 Non-Public School Transportation Costs in the amount of $4,646. 8. WHEREAS, the Wyckoff Board of Education has previously approved the purchase of proprietary Apple technology products from the Educational Services Commission of New Jersey (ESCNJ) formerly the Middlesex County Educational Services Commission (“MRESC”) cooperative pricing system contract; and WHEREAS, the Wyckoff School District is in receipt of quote number 2206444857 for various Apple technology products in the amount of $40,065 under the ESCNJ contract; and WHEREAS, the Wyckoff School District is desirous of purchasing said Apple products; now, ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 4 Regular Business Meeting August 26, 2020 THEREFORE, BE IT RESOLVED that the Wyckoff Board of Education hereby authorizes the purchase of the products listed in quote number 2206444857. 9. WHEREAS, the Wyckoff Board of Education has previously approved purchases of various products from the Educational Services Commission of New Jersey (ESCNJ) formerly the Middlesex County Educational Services Commission (“MRESC”) cooperative pricing system contract; and WHEREAS, the Wyckoff School District is in receipt of 4 quotes numbered 11047,11048, 11049, 11051 for 664 students desks in the amount of $60,009 under the ESCNJ contract; and WHEREAS, the Wyckoff School District is desirous of purchasing said student desks from Virco, Inc.; now, THEREFORE, BE IT RESOLVED that the Wyckoff Board of Education hereby authorizes the purchase of 664 student desks which are listed in the quotes numbered 11047, 11048, 11049, 11051. 10. To revise the following agenda item # FISC.5 which was approved at the July 13, 2020 Regular Business Meeting as follows: To accept the funding under the Coronavirus Aid, Relief and Economic Security (CARES) Act and to approve the submission of the application for the 2020-2021 school year: District $ 33,672 St. Elizabeth $ 3,452 Eastern Christian $ 4,772 11. To approve the following reductions to the 2020-21 School Budget to reflect the loss in State Aid in the amount of $134,962 as per the revised NJDOE notice released on July 10, 2020: Revenue: Account# 10-132 - Categorical State Aid - ($134,962) Budget Appropriation: Account# 11-000-291-270 - Health Benefits - ($134,962) ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 5 Regular Business Meeting August 26, 2020 12. To approve the Cafeteria Plan Amendment allowing an extension of the claim filing deadline and addition of a grace period through December 31, 2020 for the Dependent Care FSA and Medical Claim FSA pursuant to IRS notice of 2020- 29. 13. To approve the 2020-2021 Annual Contract for Individuals with Disabilities Act (IDEA) for Non Public Schools between Bergen County Special Services and the Wyckoff Board of Education. 14. In accordance with Wyckoff Board Policy #5111 Eligibility of Resident and Non- Resident Students, the child of Ramapo Indian Hills Staff member is approved to attend the Wyckoff School District at an annual regular tuition rate for nonresident students of $3,681 for the 2020-2021 school year: G.K. – Grade 1, Washington School 15. In accordance with Wyckoff Board Policy #5111 Eligibility of Resident and Non- Resident Students, the child of Staff Member #5333 is approved to attend the Wyckoff School District at an annual regular tuition rate for nonresident students of $3,681 for the 2020-2021 school year: E.R. – Grade 5, Coolidge School B. OPERATIONS AND MANAGEMENT 1. To approve the alternate method of compliance, in accordance with N.J.A.C. 6A:26-6.3(h)4ii, by providing a toilet room adjacent to or outside the Washington School Kindergarten classrooms in lieu of individual toilet rooms in each classroom. Student use of the toilet room will be supervised by an aide. 2. To approve the following change order from ACP Contracting for the Sicomac School HVAC upgrades: CO #1 March 25, Labor, materials, and engineering $55,467.40 2020 for steel structure and supports for roof top HVAC units The amount will be deducted from the Total Allowances in the amount of $85,000.00 leaving a balance of $29,532.60 Total Allowances. 3. To approve the following change order from Jersey Architectural Door & Supply, Inc. for the Security Vestibules at Coolidge, Lincoln, Sicomac and Washington project: ONE COMMUNITY. ONE VISION. ONE STUDENT AT A TIME. 6 Regular Business Meeting August 26, 2020 CO #1 August 21, Labor and Materials for $6,284.31 2020 installation of custom welded steel channel frame at Washington School The amount will be deducted from the Total Allowances in the amount of $10,000 leaving a balance of $3,715.69 Total Allowance. C. PERSONNEL The Superintendent’s recommendation in regard to personnel matters: 1.
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