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Request for Proposals No. 16-016 Fare Restructuring Study

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Request for Proposals No. 16-016 Fare Restructuring Study Request for Proposals No. 16-016 Fare Restructuring Study Proposal Receipt Deadline November 5, 2015 2:00 p.m. 6232616 RFP No. 16-016 Fare Restructuring Study PART I. INSTRUCTIONS TO PROPOSERS SEC. 1 REQUEST FOR PROPOSALS Foothill Transit is issuing this Request for Proposals No. 16-016 (RFP) seeking Proposals from qualified firms or individuals to conduct a fare restructuring study that will evaluate Foothill Transit’s current fare structure and that will function as a predictive tool to be applied in the future as needed. The new fare structure should align with Foothill Transit’s fare policy goals. These goals include, but are not limited to: Developing an overall fare policy Ensuring operator and passenger safety Creating simplicity Increasing system ridership Increasing total fare revenues Reducing cash transactions Aligning fares regionally The proposed Scope of Work is set out in Part III of this RFP. SEC. 2 DEFINITIONS As used in this Request for Proposals: A. Contract. The term "Contract" means the agreement to be entered into by Foothill Transit and the successful Proposer for the scope of services described in this RFP. B. Consultant. The term “Consultant” means the individual, firm, company, corporation, partnership, or association executing the Contract as an entity providing the scope of services specified in this RFP. C. Days. Unless otherwise indicated, the term “days” means business days. If, however, a period of time designated in this RFP ends on any of the following days, the period shall end on the next business day: (a) any alternating Monday that Foothill Transit is closed; (b) Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and the day after Thanksgiving Day; (c) any holiday recognized by Foothill Transit on a weekday when that holiday falls on a weekend; and (d) December 24th through January 1st. A complete list of Monday office closures and weekday holidays can be found at http://www.foothilltransit.org/connect/office-hours. D. Foothill Transit. The term “Foothill Transit” means the local transportation entity created under a joint powers agreement pursuant to California State law with its principal place of business in West Covina, California. E. Interested Party. The term “interested party” means any person (1) who is an actual or prospective Proposer in this procurement; and (2) whose direct economic interest would be affected by the award of the Contract or by a failure to award the Contract. 6232616 RFP No. 16-016 Fare Restructuring Study F. Proposal. The term “Proposal” means a response to this RFP submitted by a Proposer. G. Proposer. The term ”Proposer” means any individual or entity that actually submits a Proposal to Foothill Transit in response to this RFP. H. Prospective Proposer. The term "Prospective Proposer" shall refer to any person who takes one or more of the following actions: (1) receives this RFP by direct mail; or (2) registers with Foothill Transit as a vendor of the services being solicited in this RFP. I. RFP. The term "RFP" means this Request for Proposals. SEC. 3 SCHEDULE OF EVENTS Event: Date Request for Proposals issued by Foothill Transit 09/17/15 Pre-proposal conference -10:00 a.m. PDT 09/24/15 Deadline for receipt of written questions and requests for addenda - 10/01/15 2:00 p.m. PDT Foothill Transit responses and/or addenda issued 10/08/15 Proposals due – 2:00 p.m. PST 11/05/15 Interviews Week of 11/30/15 Tentative Contract Approval Week of 12/07/15 Foothill Transit reserves the right to alter the dates shown above by written notice. SEC. 4 GENERAL PROPOSAL CONDITIONS A. Notice of Informal Solicitation Notwithstanding any other provision of this RFP, all Proposers are hereby specifically advised that this RFP is an informal solicitation for proposals only, and is not intended and is not to be construed as an offer to enter into an agreement or engage into any formal competitive bidding or negotiation pursuant to any statute, ordinance, rule, or regulation. B. Method of Response Responses to the RFP shall be made according to the instructions contained herein. Failure to adhere to instructions may be cause for rejection of any Proposal. C. Acceptance of Terms and Conditions Proposers understand and agree that submission of a Proposal will constitute acknowledgment and acceptance of, and a willingness to comply with, all the terms, conditions, and criteria contained in this RFP, except as otherwise specified in the Proposal. Any and all parts of the submitted Proposal may become part of any subsequent contract between the selected Proposer and Foothill Transit. D. False, Incomplete, or Non-responsive Statements False, misleading, incomplete, or non-responsive statements in connection with a Proposal may be sufficient cause for rejection of the Proposal. The evaluation and determination of the fulfillment of the above requirement will be Foothill Transit's responsibility, and its judgment shall be final. E. Clear and Concise Proposal Proposals shall provide a straightforward, concise delineation of the Proposer's capability to satisfy the requirements of this RFP. Each Proposal shall be submitted in the requested format and provide all pertinent information, including but not limited to information relating to capability, experience, and other information as specified in Section 6 and otherwise required in this RFP. Each Proposal shall be signed in ink by a duly authorized officer of the Proposer. SEC. 4A PRE-PROPOSAL CONFERENCE A pre-Proposal conference will be held on September 24, 2015 at 10:00 a.m., PDT. Attendees should assemble on the second floor of Foothill Transit’s Administrative Offices located at 100 South Vincent Avenue, West Covina, California. Foothill Transit will provide all Prospective Proposers with a copy of the transcript from the pre-Proposal conference; however, Foothill Transit is not bound to any information provided in the verbal responses to questions that may be posed during the pre-Proposal Conference. Attendance at the pre- Proposal conference is not mandatory. Prospective Proposers are invited to participate via conference call. The call-in number and instructions are as follows: Call Toll-Free: United States and Canada: +1 (866) 951-1151 Conference Room Number: 3478518 SEC. 6 SUBMISSION OF PROPOSALS A. Proposal Receipt Proposals in response to this RFP shall be considered received at the time actually received by the addressee. All Proposals and other communications should be addressed to Foothill Transit as follows: Jarrett Stoltzfus Procurement Director Foothill Transit 100 South Vincent Avenue Suite 200 West Covina, CA 91790 (626) 931-7336 (Facsimile) Email: [email protected] B. Proposal Format Proposals, consisting of one unbound original and seven (7) unbound copies of the signed original, and one copy on a compact disk or flash drive must be received by Foothill Transit at its office address listed in paragraph A of this Section by 2:00 p.m., PST, November 5, 2015. Proposals received after this specified date and time shall be considered late and shall not be considered for evaluation. Late Proposals shall be returned to the sender unopened. Proposers should specifically note that proposals are required to be submitted at the reception desk at Foothill Transit and that the reception desk is open Monday through Friday from 8:00 a.m. to 12:00 p.m., and from 1:00 p.m. to 5:30 p.m., excluding alternating Mondays. A complete list of Monday office closures can be found at http://foothilltransit.org/connect/office-hours/. C. Required Quantities Forms and Elements Checklist; General Information; Statement of Qualifications, Experience, and Organizational Relationships; Project Understanding; Work Plan and Technical Approach; In-House Capabilities; Addenda to the RFP; and Required Forms: One (1) unbound, signed1 original and seven (7) bound copies per the provisions of Part I, Sections 6.A., 6.B., 6.C., 6.D., 6.E., and Part IV of this RFP; and Price Proposal: One (1) unbound, signed original in a separate, sealed envelope accompanying the Proposal per the provisions of Part I, Section 6.E. of this RFP. D. Required Markings Each Proposal shall be in the form specified in this RFP, and in a sealed envelope with outside markings stating: (1) RFP 16-016; and (2) DO NOT OPEN WITH REGULAR MAIL addressed as indicated in Subsection A of this Section. SEC. 6 REQUIRED ELEMENTS OF PROPOSALS Each Proposer shall provide a written Proposal which includes the required elements, both in content and sequence, set forth in this Section. Each section of the Proposal as described herein shall be segregated and identified by a tabbed insert as to identify the item being addressed in the Proposal. A Proposal may be rejected and not reviewed by Foothill Transit if it modifies or fails to conform to each of the requirements set forth in this Section. A. General Information. Each Proposer shall submit all information listed on the “General Information Required of Proposer” form. The information must be submitted on the “General Information Required of Proposer” form included in Part IV of this RFP. B. Statement of Qualifications, Experiences and Organizational Relationships. This Statement shall include, but not be limited to, the following information: 1 Signature requirement applies to “General Information Required of Proposer” form and addenda only. 1. Experience. Each Proposer must briefly state their experience in this type of project. Each Proposer must provide a general history of the Proposer, including specific experience in conducting fare studies. 2. Past Performance. Each Proposer must describe a minimum of five (5) projects it has performed within the last five (5) years which are similar in nature to that contemplated in this RFP, including a short narrative describing the project and the outcome, the names and specific experience of the facilitator for each project, and the name of the entities for which the services were provided, including the name, address, and phone number of the project manager for the client.
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